Planning Board - Regular Meeting

But Thursday, July 23rd, is called to order at 7.09. First order of business is our roll call. Mr. Menard? Here. Mr. Porter? Here. The chair is here. We are missing Dr. Benoit, who would have recused himself. We are missing Mr. Hammond. We are missing our newest member, Mr. Gasparro. Okay. We still can review minutes. Next up, we'll review the minutes from the June 25th and July 9th meetings, if you have any questions or comments on those.

Make a motion to approve the minutes as presented.

We have a motion.

Second.

And we have a second. Those in favor? Aye. The minutes for the June 25th and July 9th meetings are approved as presented. Thank you. Does anyone on the board have anything to disclose about a potential conflict before the matter before the board this evening? No, hearing none. Does anyone on the board need to disclose any ex parte communications about any contested or immaterial adjudicatory facts or opinions concerning the merits of the application before the board this evening? No. No, excellent, okay. Voting members? Mr. Menard, Mr. Porter, and myself. We do have a quorum, so we do have three voting members with us this evening. OK. This is the continued preliminary hearing, public hearing preliminary approval for Anken Estates. Mr. Carrillo, do you need to do any introduction?

As you're aware, Mr. Chairman, this application has been before the board on several occasions. Numerous public testimony and was continued to a date certain of this evening. And there was question about The time clock ticking with regard to a certificate of completeness, but I believe the applicant is here this evening. We are down a voting member who has been here for all of the testimony. And I believe the applicant would like to ask for a continuance, but I'll turn that over to them at this point.

That's correct, Mr. Planner. So Mr. Chairman, as you know, this will be our fourth evening before you. When we showed up this evening, I believe it was late news to everybody that unfortunately Mr. Hammond was sick. We recognized there was a quorum. Originally when we had picked this date, we also gave you an extension to this date for the decision. We also indicated if there was some circumstances where somebody was sick and there was an issue, that we would be amenable to another continuance. So, frankly, with respect to Mr. Hammond, the three of you, and in addition to him, the four, have listened voraciously, taken notes, had questions for three hearings. I don't think it would be fair to the town, the community, or the applicant to deprive Mr. Hammond of participating in the vote. I think that that's the appropriate thing to do. And for that reason, we are going to request that this matter be continued. And in connection with that continuance, we want to maintain the status quo what we did this time. So we'll extend it, and we'll continue the date if it's so amenable. And we will continue the decision deadline to that date with the same caveat that if there's another emergency or situation like this, we would obviously look at it again.

Yep, okay, fair enough, thank you. Any questions from the board on that? No.

So Mr. Chairman, the date of the continuance would be August 27th. It would be the second planning board meeting in August. We already have an agenda filling up for the first, and we believe that it would be appropriate to have this be the only item on the agenda.

Absolutely. Okay. One thing I just want to make sure we're clear on, even though Mr. Gasparro is also on the board now, the time of his appointment prevents him from being a voting member. So when we're full, we have four. Understood.

And that was even all the more reason. I mean, we'd like to see the four members that listen to us. Yeah. Yeah, so.

Right, okay.

So with that, I think- Mark, should we do something similar with the documentation deadline as well, having that done a week prior, like we did for this one?

I think your documentation has ended. Okay, that's fine. That's the board's prerogative, but I believe with that deadline, all of the information has been submitted and provided to the board in a timely manner. I can't imagine why. There would be additional documentation, especially with no discussion this evening? Sure.

Okay.

No, I agree with that. The understanding was tonight was decision day. Yep. So that's where we are.

Well, if I may speak to that, actually, and Mr. Krul, I hate to disagree with you on this point, but I actually think that makes some sense to just set a hard deadline for further submissions on the 20th. That would be seven days before. We're not planning on submitting anything. However, if something is submitted, we do want to react to it. So we would ask the 20th, and if I have to burn a little midnight oil, we'll get it to you for the 20th. We'd like everything to close by that date. I think that that makes some sense.

That's certainly the board's prerogative.

Okay, appreciate that. Well, with that.

OK. So I will make a motion. I'm going to make two motions. I'll make a motion that any new documentation to be presented to the planning board need to be in by August 20th, seven days prior to the continued meeting. So that's my motion. First motion.

Second.

Those in favor?

Aye. Then for the second motion, make a motion to continue the public hearing and preliminary approval of Rankin Estates to a date of August 27th. Okay. Second.

Okay, Ms. Menard. Roll call on this one.

In the public hearing, yep. Yes. Okay, Ms. Porter?

Yes. Chair votes yes. So we are continued to August 27th. Again, we're continuing everything, so it will be a public hearing just as you were anticipating. the unforeseen change, but this is really the right way to do it. And I appreciate the cooperation and being able to- Thank you, Mr. Chairman.

And just to repeat one more time for the record, we're also extending your decision time to that extension date of August 27th. I just wanted to make that clear.

Yes, the August 27th meeting is the same as this one. Same exact deal. We will be reaching a decision at that meeting.

Thank you very much. Thank you. Thank you.

Make a motion to adjourn.

Second. All those in favor? Aye.