City Council - Regular Meeting

Okay, I will call this regular meeting of the Milpita City Council to order. It is 601. The city council meeting is available for instant translation in over 60 languages with Wordley which is accessible via mobile phone, computer and video displays by scanning the QR code on the upper right hand corner of the agenda. Council member Leen is participating remotely as a reasonable accommodation pursuant to government code section 54953C. Uh city attorney. Uh thank you. Thank you. At this time, I would ask if council member Leanne would uh disclose whether there's anyone 18 years of age or older with her in the room uh that she is participating from uh at the remote location.

No. Okay. Thank you very much. So, back to today's business. City clerka, please take the role. Vice Mayor Barbado, here. Council member Chua, here. Council member Lamb here. Council member Leen here. Mayor Montano and I am here. Okay. So, so before we adjourn to close session, City Attorney Curtis, please brief the public on the close session items for today.

Uh, thank you, Mayor Montano. There are two sessions items coming before the council today. Uh, the first one is pursuant to government code section 54957.6, six, a conference with a labor negotiator. The agency's designated representative will be Jared Hernandez, acting city manager. Please note that that is a change from what was on the written agenda. The employee organization is unrepresented employees. Uh the second is pursuant to government code section 54957.6 uh conference with the labor negotiator. In this case, the agency's designated representatives are Jared Hernandez, acting city manager, Matt Kano, assistant city manager, and Christian Curtis, myself, city attorney. The employee organizations, our unrepresented city manager.

Okay. Thank you very much. And before we I move on to the next for the public comment um for close session item, please note that tonight's public comment will be limited to 3 minutes. But before that, I want to welcome our new city attorney, Christian Curtis. Thank you. Welcome. Welcome to the city of Mel Pedas. Thank you very much. So now we will adjourn to close session. May mayor, prior to adjourning to close session, we do need to call for public comment. And public comment, I don't see anyone here. Is are there any cards? There are no public speaker cards. Thank you. Now we are returning to close session.

Welcome folks. How you doing today, this evening? We waiting for a few of the other council members. This is This meeting is now called to order. So right now it is 7:10. Um we will do the actually we not we need to have our city attorney um discuss about close session item.

Uh thank you mayor. There are no item or there's no reportable action on any item at this time. Okay. Thank you. Okay. So now we will rise for the pledge of allegiance. Everybody rise. Ready. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Okay, thank you everyone. And so now we are doing the invocation. We have uh Vice Mayor Barbadillo. Thank you, Mayor. We are very thankful of uh the blessings uh that we receive uh every day and we ask uh the divine wisdom in helping us decide the right things uh for the city. We also ask the uh patience and wisdom for our staff uh as we tackle uh the budget. we hope to make uh the right decisions and also we ask for peace uh the things that's going on in the world right now. We we pray that uh peace floats beyond any thoughts that leaders of the world have and uh save uh those innocents uh from uh the perils of war. Those we ask Okay, thank you very much uh Vice Mayor Barbadillo. So now we are moving on to proclamations and presentations. So if the council members can join me at the um podium Okay. So, welcome everyone. Glad to see a lot of folks here. So, the first one we are going to do is fair housing month

and we have a representative from Project Sentinel that will be here to accept the proclamation. So, so tonight we recognize April as fair housing month and reaffirm our commitment to ensuring all members of our community have access to safe and equitable housing. Fair housing is not only a legal right, but essential to building strong and diverse communities. We also recognize the protections established through federal and state law along with the work of organizations like Project Sentinel in educating the community and addressing housing discrimination. In Militus, we are proud to support efforts that promote fairness, inclusion, and opportunity for all. Join us as we recognize April 2026 as fair housing month in the city of Mel Pedas. So, we have a representative from Project Sentinel. Here's a proclamation and I would like for you to say a few words. So, why don't we take a picture first and then you can come and say a few words. Thank you to the city of Milpas and the mayor for your continued partnership and support of project Sentinel and fair housing in the community. Fair housing is deeply rooted in the civil rights movement and the protections we rely on today exist exist because of that history. While we made progress, housing discrimination is not a thing of the past. It continues to impact residents, especially during a time when housing

challenges are front and center for so many families. Now more than ever, support for fair housing is essential to creating real solutions that promote access, stability, and opportunity. Project Sentinel is committed to this work every day, addressing housing discrimination one case at a time. To learn more about our services and resources, please visit www.ousing.org. Thank you so much. Thank you very much.

Thank you very much for accepting that proclamation. And so the next one we have National Public Safety Telecommunications Week. So these are the dispatchers in our city that will um be accepting this. So annually in April we honor telecommunications personnel in the public safety community. So national public safety telecommunications telecommunicators rather. This week celebrates and and we thank the hardworking men and women dedicating their lives to serving the public as the first and most critical contact members of the that the public have with emergency services. They are the first uh people that when someone calls 911 they are the ones that connect with the public. So these is they are a vital link for our police officers, firefighters and paramedics. So join me, Mayor Carmen Montano, and the Milpita City Council in proclaiming the week of April 12th through the 18th, 2026 as National Public Safety Telecommunicators Week in the city of Mel Pedas. And I will give the commendation. And if we can take a picture first. Come on up. I think they they they asked me to do it. Uh good evening, mayor, house members. Uh Frank Morales, the acting chief. Uh tonight I'd like to take a moment to recognize National Public Safety Telecommunicators Week and the dedicated professionals who serve as a first link in our emergency response system. Every call for help begins with a begins with the dispatcher. Whether

it's a medical emergency, a crime in progress, or simply someone unsure of what to do, our dispatchers are the ones who answer the call. They bring calm to chaos, ask the right questions, and make sure that the right help is sent, often in a matter of seconds. Their job requires quick thinking, clear communication, and a steady demeanor under pressure. They manage multiple situations at once, support callers through difficult moments, and keep our officers and firefighters informed and safe. While the public may not always see their work, their impact they have to our community is tremendous. They are an essential part of every successful response. To our dispatchers, thank you for your professionalism, compassion, and commitment to serving others. We appreciate you and we recognize the important role you play every day.

Thank you so much. Thank you so much. We take a picture with the chief and

I think there's one more that's going to

All right. Thank you. I just want to say that Miss Lopes I just want to say that Miss Lopes has been a dispatcher for 21 years. How is that? Wow. 21 years. That's great. Okay. Now we have the American Muslim Appreciation and Awareness Month and we have a representative from CAIR that will be on hand to accept the proclamation. So this month we recognize American Muslim Appreciation and Awareness Month, honoring the deep contributions of Muslim Americans to our nation's history and to the fabric of our own Melpedis community. From science and medicine to civic leadership and cultural arts, Muslim Americans enrich our city every single day. As we celebrate this month, we also recommmit ourselves to the values of inclusion, respect, and unity. Join me, Mayor Carmen Montano, and the Milita City Council in proclaiming the April 2026 as American Muslim appreciation and awareness month in the city of Militus. So, let us stand together in appreciation and support of our Muslim neighbors and all who call Mel Petus home. Thank you very much. And we have a proclamation here. And let's take a picture. And then after that, I would like for you to say a few words.

Okay. I'm tall, so I have to change the size here. All right. Uh, good evening and thank you to our mayor, city council, and all those who are gathered here tonight uh to for recognizing and honoring the Muslim appreciation month. It's truly an honor to stand before you and represent a community that is deeply rooted in service, faith, and a shared commitment to the well-being of our city. Our Muslim community is diverse, made up of families, young professionals, immigrants, and lifelong residents, each contributing in their own way to the fabric of this city we proudly call home. While our backgrounds may differ, what unites us is a shared belief in community, compassion, and responsibility towards one another through our mosque and community center. We have worked to serve not only our own congregation but the broader public. Our goal has always been a symbol a simple one to uplift and support our neighbors. Charity, giving, compassion, justice, and service are central to our faith. We are always reminded of the importance of caring for those around us. We are grateful for the partnership we have built with the city and with communities of all backgrounds. Together, we have shown that collaboration and mutual

respect can create something stronger than anyone group alone. As we look ahead, we remain committed to continuing this work, building bridges, serving those in need, and strengthening the community we all share. Thank you again for for this recognition and for allowing us to be part of this city's story. Thank you very much. Thank you very much.

All right. Thank you very much. And I just wanted to mention that uh it is really important for for uh people to have the what you have what your religion what you uh testify to compassion, charity, helping others. That is the foundation of how to treat each other. Uh and I just to let you know I have like seven seven holy books. And so I even have a Quran that someone gave me and I have a Christian Bible. I have uh uh the Torah. I have many. But one thing that they always preach, they always say to love one another, to respect one another, and because we're all brothers and sisters in the eyes of God. Thank you very much for coming. Thank you.

Invite everybody to take a group picture. Please come on up.

Okay, thank you everyone. So now now let's move on to the public forum. Members of the public are invited to speak on any item that does not appear on today's agenda. Please note that oral public comment may only be provided at the city council chambers and we will do two minutes. So I will call for speakers. City clerk, we have one public speaker card from Cavetti.

Okay. Is there anyone in the public? Well, welcome. Good evening, mayor, vice mayor, and also the new city attorney, I think. Welcome. And all the council members. I'm here regarding the small cell tower. I also brought the letter from uh Guan. He was not able to be here today. And uh following up on the progress of what is going on about the cell tower, we have received a uh email uh from uh Matt Conno, me and um Guan both of us and uh we agree don't agree certain things. I think the city is not making enough effort to collaborate and make it happen for the welfare of the community. And there are some amendments city can make and see the new ones coming up has to be looked into for the welfare of the thing. It's mentioned Matt Connor mentioned that you know um radio frequency is the only thing we cannot consider that is the city I mean that is the danger thing and uh you know we have to continue we have to let the nobody is stopping none of us are stopping we are all educated people live around that area we know what is going on but at the same time that uh we are not given the chance to express and also it is not equally received by the city council and not making enough effort at all. So certain things Matt Connor mentioned we will try doing this doing that. I want to know where it is standing and also we had a meeting with the vice mayor and he had mentioned that you know there is this thing that according to present

thing law whatever is going on is the right thing the city did but there has to be amendment. There is a loophole because you did not look into this as a small cell tower. It is not the cell three or 4G. So you have to do your best and help the community out. Thank you very much. Thank you. So I will have us our assistant city manager um make an if you want make a comment.

I'll handle it. Okay. Yeah. So appreciate the comments. I did receive the letter. I already read the letter. I do recognize that in this letter there's some maybe some misunderstanding on some points. I think it would be beneficial to actually have a in-person discussion and meeting. So, I think what we would like to do is follow up with you and Mr. Ellen Sentosa and do a community meeting specifically for the folks on your street that have concerns about this and we can talk through some of the issues that are mentioned in the letter as well as some of the laws and I think that will probably put us in a better place. I will say that city staff continue to follow up on small cell towers and also what other jurisdictions are doing. Uh I believe it was the vice mayor that mentioned Santa Clarita. It's one of the cities that we're evaluating. I believe you mentioned Sonteo. It's a city that we've already evaluated. So I think we could have some benefit through discussion. So I look forward to connecting with you and setting up that meeting.

We It's not an agenda item. It's not an agenda item. So, it's not necessarily appropriate to have this discussion, but we'll connect with you and we'll have a meeting with you at whatever site you choose. It could be on your street if that's what you choose or at city hall, whatever you prefer, and we can discuss those points. Thank you. Okay. So, now moving on to the announcements of conflict of interest and campaign contributions. We have city attorney Curtis. Oh, we have another Okay, come on up. Sorry, I didn't see you. Hey, aren't you William Will William? Remember he was on the planning commission many years. I'm sorry. Could you I'm sorry. Could you move over? Could you move over to the other microphone, please? On, sir.

Cliff Williams. Great to see you.

It's been a while since I've been on this side of the DS, but anyway, I have two quick things. I wish I had a little more time, but the first one is to give a shout out to Sergeant Muhammad Ali. when a family member of mine was in an automobile accident on AEL. So I was kind more or less t-boned. His professionalism and and was outstanding observing as far as keeping my family member calm, collective as a ambulance came to take her to the hospital. So it it's it's just commitable to have such outstanding uh public servants here with such professionalism. The other thing that I'm bringing about is I'm kind of curious if somebody can kind of tell me, you know, as I say, I've been on all these commissions and I've been part of the city's state recognition for best plan city and all that other stuff. Uh there's a kind of a board down there with names and everything. And I'm kind of curious, how does one qualify on there? Because, you know, it's kind of interesting. There's a couple individuals who may never been elected. Uh, so you know, they may have been appointed, but you know, as I say, I kind of been involved with this community, but uh, I don't quite see my name there.

We're going to have to see about putting his name on that plaque because you have contributed so much to this 11 years on. I remember I was there back in I remember when you were trying to start. So, yeah, let's we'll we'll look into I appreciate it. We because you deserve recognition because you were a planning commission. I'm trying to be, you know, thank you so much for coming down here. Anyway, congratulations and uh hey, if you need endorsement, you got my name. All right. Thank you very much and we will see about getting you your name on that plaque. Thank you so much. All right, so now um moving on to the announcements of conflict. Oh, is there anybody else from the public? We have no additional public speaking.

Okay. So, we're going to close the public uh hearing public uh comments. So, moving on to moving on to announcements of conflict of interest and campaign contributions. We have city attorney Curtis. Uh, thank you, Mayor. At this time, I would ask the mayor and each city council member whether he or she has any financial or personal conflict of interest related to any of the items on tonight's agenda. Vice Mayor Babado, I have none. Council member Chua, none. Council member Lamb, none. Council member Leanne, none. Mayor Montano,

uh, none. Then I would ask that the record reflect that there are no reported conflicts. Uh and mayor, at this time I would also ask that uh the the mayor and the city council please disclose any campaign contributions of $100 or more received within the last 12 months from any of the parties entering into contracts with the city on tonight's agenda or contributions received uh from the development project applicants for development projects on tonight's agenda. Vice Mayor Barbado? None. Council member Chua, none. Council member Lamb, none. Council member Leanne, none. Mayor Montano, none.

Okay, thank you for that. And so now moving on to the reading of the code of conduct. Any of my colleagues would like to uh anyone if not I'll go ahead and do it. So it we have a Melpita city code of conduct kind of to keep us on track. Uh be respectful and courteous. Words, tone, and body language do matter. Model civility. Avoid surprises. Praise publicly and criticize privately. Focus on the issue, not the person. Use electronic devices appropriately while on the console dis. Disclose conflicts of interest and affiliations related to agenda items. Separate governing from campaigning. The council speaks with one voice after making policy on issues. respect the line between policy and and and administration. Council will hold one another accountable to comply with this code of conduct and that's why we read it out loud at every council meeting. All right. Now, so now moving to the approval of the agenda. Is there anyone that would like to make any changes uh before making a motion? If not, let's hear uh so move. We have council member Chua has moved to accept the motion

second to the agenda and then we have uh vice mayor who has seconded uh the motion. So let's call for the vote. Vice Mayor Barbadio I. Council member Chilla I. Council member Lamb I. Council member Leanne I. Mayor Montano I. Okay. Thank you for that. And so now moving on to the consent calendar. Staff, do you have any comments to make? No comments.

Okay. No comments from staff. And so we will ask uh the council if you have any if you would if it's okay to proceed with the calendar. If I don't see anything, then we will call for public comment on the consent calendar. Is there anyone from the public that would like to com make any comments on the consent calendar? I have no public speaker cards. Mayor, you don't have any. Okay. So, with that, we will close this uh the comment section and I need a motion in a second. Um uh m uh council member Lamb, do you have your you have your your speaker on? Oh, okay. Would you want to make a motion to accept the consent calendar? Uh hold on.

I move for the consent calendar. Is there a second? Second. Okay. So, it was motioned by council member Lamb and it was uh it was motioned by second council member Lamb and it was seconded by Vice Mayor Barbado. Let's call for the vote. Vice Mayor Barbado I. Council member Chua I. Council member Lamb I. Council member Leanne I. Mayor Montano I. Okay. So now moving on to public hearing. So, uh, city manager number 10, I left mine. Oh, okay. Okay.

I had to borrow the mayor's uh paper because I can't find mine. All right. So, for council to hear today for item number 10 is to consider a substantial amendment to the 2025 2030 consolidated plan and the 2025 through 26 annual action plan. Presenting is going to be

Michelle. Michelle. Good evening, mayor, vice mayor, and city council. My name is Michelle Silva, and I'm an administrative analyst with the Office of Housing. Tonight, I am here with a CDBG item to request the council's consideration of a substantial amendment to the 2025 2030 consolidated plan and the 2025 2026 annual action plan. Next slide, please. To provide this the council some context, several decades ago, the city launched a home rehabilitation loan program using community development block grant funds. The city provided loans to income eligible residents for home repairs secured by property leans. These loans were deferred with payment only due when the homeowner refinanced or sold their property. All repayments are directed to a specific CDBG account known as a revolving loan fund. On August 28, 2024, staff relaunched the home re rehabilitation loan program in hopes of providing loans to low-income residents, but unfortunately there was no public interest. As a result, on February 4, 2025, the city council officially retired the program. Later on May on May 6, 2025, the council allocated remaining revolving loan funds to various eligible activities. This fiscal year, we received two repayments totaling $368,35955. Tonight, we are asking the council to consider our recommendation for reallocating these funds. Next slide, please. On the screen, you'll see a table that breaks down the repayment amount into each category based on the maximum possible funding. I will provide more details about this breakdown on the next slide.

Next slide, please. This out this slide outlines staff staff's recommendation to reallocate the entire revolving loan fund balance to eligible activities following the categories previously directed by the city council on May 6, 2025. Our approach is to maximize the allocation toward public services and program administration with the remainder allocated to capital projects and economic development activities. We propose maximizing public service categories at $55,253.93. Each year we receive the highest number of applications for public services. So this is the an ideal opportunity to allocate additional funding to this area. If approved, city council will determine the distribution of the fisc year 2627 allocations next month. We also recommend maximizing program administration allocation at $73,671.91. These funds will be used for HUD required public notices and translations as well as to cover a greater portion of personnel and technical assistance cost. The remaining funds will be split 60/40 as previously directed by council on May 6, 2025. We recommend allocating $143,66023 to capital projects and $95,77348 to economic development. In the following slides, I will present to you the eligible capital and economic development applications for council's funding consideration. Next slide, please. Starting with capital, we received three capital project applications. one from be rebuilding together Silicon Valley for critical home repairs and two from Terrace Garden Senior Housing. One of

Terrace Gardens application is to replace fire panels and smoke detectors and the other one is to replace emergency cords and the central alarm panel. Both applicants meet federal requirements and can begin work immediately. But due to the urgent need of the project, staff recommend awarding $143,66023 to Terrace Gardens to replace the outdated fire panel and smoke detectors at the senior housing facility. Next slide, please. Moving on to economic development. We received two applications for microenterprise assistance. One from the city's office of economic development and another one from Upwards. The city's MEEP program provides grants to Malpa's microenterprises while Upwards offers technical assistance to inhome child care providers. MEEP has completed its third year of issuing grants and is well established, which is why staff recommend awarding $95,77348 to meet to support local microenterprises. Next slide, please. This slide shows the recommended funding allocation. Staff recommend allocating the entire revolving loan fund balance of $368,35955 as follows. $73,671.91 to program administration for use in the current program year. $55,253.93 to public services for use in the following program year. $143,660 with 23 cents to Terrace Gardens for the fire panel replacement and $95,77348 cents to MEEP. And as you might have noticed, we don't quite fulfill the funding request from Terrace Gardens or MEEP, but council can choose to allocate the remaining funding when we present to council our entitlement allocations next

month. And I am pleased to announce that our entitlement funding for fiscal year 2627 was released this past Friday and our allocation is comparable to year this year's amount. Please note that the $368,000 balance we are discussing tonight comes from our revolving loan fund balance not from our entitlement monies. Approving funding for Terrace Gardens and MEEP will not impact the eligibility of other projects and activities for entitlement funding. By moving forward with this recommendation, we can free up funds for additional activities and projects. Next slide, please. In addition to allocating the current revolving loan fund monies, staff proposed that any new program income earned after this amendment during the consolidated plan period to be allocated as follows. One, maximize program administration cap for the current program year. Two, maximize public services cap for the following program year. and three, allocate the remainder of funds to capital projects or economic development activities. We would still present these allocations to council, but this process would allow us to avoid the need for an additional substantial amendment every time the city receives a repayment. By predetermining funding areas, we would enable us to allocate funds more quickly. Last slide, please. Here is our recommendation to council. One, conduct the public hearing. Two, approve a substantial amendment to the 25 2025 2030 consolidated plan and the 2025 2026 annual action plan. And three, allocate any new program income earned after this amendment and during the 2025 2030 consolidated plan period. Two, A, maximize the program administration cap, B, maximize the public services cap, and C, use the remainder of funds to capital projects or economic development activities. Lastly, four, authorize the city manager or designate to make any necessary

changes to the 2025 2030 consolidated plan and the 2025 2026 annual action plan. Thank you so much for listening. That concludes my presentation. Bill would answer any questions. Okay. Thank you very much for your presentation. Now I will ask um the city council. Well, actually never mind. I I need to I need to open up the public hearing on this item. Is there anyone from the public that has any? Yes, we have several public speaker cards. Mayor, the first one is going to be Martan from Terrace Gardens and followed by Michael Thomas from economic development. Okay, come on up.

Welcome. Hello.

Good evening, mayor and fellow council members. My name is Clarissa Diaz and I'm here on behalf of Terrace Gardens Senior Housing along with our lead maintenance technician Martinkan to thank you for your continued commitment to serving our Militas community. Terrace Gardens is home to 184 lowincome seniors, many of whom rely on us, not just for housing, but for safety, stability, and peace of mind. For over 37 years, the city's partnership with Terrace Gardens has played a critical role in helping us maintain that standard. We understand that tonight's discussion includes the relocation of program income funds, and we appreciate the city's strategic approach to using these funds to maximize overall impact. We sincerely appreciate your consideration of our request for capital funding for two urgent life safety systems. Our fire alarm system 150k and our emergency pool cord system 100k. Both of which we are requesting funds for materials only. From a maintenance and operation perspective, these systems are no longer just aging. They are absolute. They are um absolute replacement parts are no longer manufactured. Repairs are increasingly unreliable and any failure could result in serious safety risk and extended service disruptions. These are not cosmetic upgrades. These are essential systems that directly pro protect the health and safety of our Milpeda senior residents. With these funds, the city will help us to avoid emergency failures, reduce long-term cost, and ensure that the lowincome senior residents continue to live in a safe and responsive environment. We believe that our project aligns well with the city's goal of using using

capital funds strategically to preserve critical community assets, especially affordable senior housing. Thank you very much for your comments. Thank you. So, is there anyone else? Next we have Michael Thomas. Okay. Welcome, Michael.

Good evening, honorable mayor and council members. I'm Michael Thomas, the economic development coordinator for the city of Militus. The Office of Economic Development is is requesting $160,000 to support 40 local n 40 local for-profit microenterprises uh through the microenterprise assistance program and technical assistance provided by the Silicon Valley Small Business Development Center. 110,000 would fund 40 microenterprise grants for for-profit businesses physically located in Militus with five or fewer employees inclusive of business owners. Business owner's income must be at or below 80% of the county's area median income. Eligible uses of grant funds include paying rent and mortgage, utility payments, payroll, building and equipment maintenance, supplies, and graffiti abatement, for example. This program is eligible for CDB funding because CDBG funding because it serves a limited clientele consisting of low and moderate income earners. The remaining uh uh request of $50,000 would fund specialized one-on-one technical assistance and consulting services to microenterprise owners on how to plan for, market, manage, and grow their businesses as well as offer financial management. This resource is intended to complement the microenterprise assistance grant pro program and if funded will be made available in the next MEEP cycle to provide up to 20 hours of individualized consulting per client. The goal is to provide a positive lasting impact on the city's economy by helping business owners strengthen operations, increase access to capital, and create jobs while supporting the city's economic development objectives. Last year, the Office of Economic Development partnered with the SBDC on workshops, including a three-part digital marketing series and an access to capital uh panel, and we look forward to providing more services to our microenterprises in the future.

Thank you. Thank you very much for that. Is there anyone else? Yes, we have uh Melanie For.

Good evening, Mayor Mono and council members. I'm Melanie for from Upwords and here once again to advocate for Militas to directly support its local family childcare providers and working families. As I mentioned before, homebased providers in Milpas earned just $18 an hour and face serious financial instability. Last year was the hardest year yet with over half struggling to afford food and more than 40% struggling to afford housing. This help can't wait. Meanwhile, nearly half of children under six in Milita. so that over 2,000 kids can't access licensed care, making it harder for families to fully participate in the workforce. These are exactly the pain points Boost addresses. Boost is a year-long one-on-one mentorship program that empowers low to moderate income family childcare providers with personalized coaching, business training and digital tools, including free access to our child care management system, and bilingual care specialists. This helps providers stabilize income, expand enrollment, and hire teaching assistance. As council member Trua noted, TK expansion creates real enrollment challenges for inhome daycarees. Boost helps providers adapt and ensures all Midas families have access to dedicated specialists, including for emergency backup care. The results speak for themselves. In two years, Boost has mentored over 500 providers, created 180 jobs, increased revenue by 25%, and expanded childcare slots by 30 to 50% within the first year alone. We operate in seven Bay Area municipalities and consistently exceed projected outcomes. If council supports a pilot program, we could hit the ground running on day one to bolster eight providers in Midas and create three new jobs. This may sound modest, but that means over 100 families served in year one and hundreds more every year. Those providers thrive thanks for the to the tools we provide. As an economic development program, Boost is eligible for the funding you'll discuss tonight. Um, so I shared a full impact report with council to give you more context on how while we haven't partnered with Militus yet, we've had um, wonderful success stories throughout the Bay Area

and beyond. Thank you. Okay. Thank you.

I have no additional public speaker cards, Mayor. Okay. Is there anyone else from the public that would like to make any comments? If not, I'm going to move to the city council. Okay, we have Council Member Chua. Thank you, Mayor. Um, Miss Silva, Miss Melanie is from which organization? She is from Upwards. Upwards. Yes. And so that's a new one, right? That Yes, we we haven't. Yes, it is a new applicant. They did apply last year, but they did not receive any any CDBG funding from us. So,

do you have any allocation for them this time? Not this time around, but we will be bringing our entitlement allocation next month on May 19th. Okay. Right. So then we could discuss um allocating, you know, the remainder of those funds and there will be um funding for capital and economic development. I agree with that. We will revisit this next next month.

Okay. Uh I would like to call on Miss Diaz if I will. I have a quick question please. Miss Diaz from Terrace Garden. Can you please briefly because I've been asked by our residents um what are the qualifications to get into the terrace gardening program just briefly few sentences is fine. So they have to qualify income qualify um in order to reside at the property.

Can you give us a range of income qualification? Um, so I believe for one person um the max that they can make for one person would be 70 um,000 per year. And I heard that you go back how many years to get their income income average? Is that true? Correct. So how many years do you go back? Um, we go back a year. Just one year. Just one year. Mhm. Do you qualify them yearly? Yes. So they so they have to resertify on an annual basis. Okay. Um is there a age limit? Yes. 62 is the minimum age requirement to live. What is it?

62. 62. Uh the question do Okay. Another question that I got is you said income income qualification. It does not include their savings and investment property. I mean, whatever. It includes all income and assets, but not, you know, you're only looking at the savings, the interest, right? Correct. Not the if they have a 50,000 or whatever. Correct. It's just the income from that savings. Correct.

Um, perfect. That's good. I think I shouldn't get any more text from that. Thank you so much. No problem. Thank you. Thank you, Miss Diaz. Okay. Thank you. Is anyone else? If not, I will go ahead and uh con uh vice mayor.

Thank you, mayor. So, this question is for the staff. Uh I just want to an update or if there's any uh movement if you remember uh prior to us talking about CBDG a few months before uh there was uh what we have anticipated as conditions by uh the federal grant and uh is there any update on that? I believe we return it with some uh good uh wordings. Uh and so that's the first question. Second question is I assume and I believe that uh every recipients of the CBDG uh has that disclosure.

Thank you vice mayor for the question. I'll I'll I'll give the first check and then Michelle can correct me if I say anything wrong here. So um we did we have a signed agreement with CDBG with with HUD with the federal government for this current fiscal year's allocation. Um and it did incorporate the language that um that we had discussed. Okay. Um we don't know yet what next year's agreement and requirements will look like, but the good news is that for this current fiscal year, the money um that we've been able to allocate it as um soon as we got that signed agreement a few months back, um Michelle and the finance uh team worked and the attorney's office worked really hard to get those agreements out to our providers. So, we will be in front of you in about a month for next fiscal year's um uh allocation and we won't know at that time if there's going to be any additional requirements in the new application. Um we'll learn that um early next year probably early next fiscal year.

But with this distribution, we're good. So far, we have an agreement. All the Have all our agreements been signed? Yes, all of our agreements have been signed and we did redline that agreement with HUD. So, we accept none of the new policies. We're operating under um business as usual. Okay. For the sake of the public, are we able to to uh uh say a sentence about what we're talking about?

Sure. Um I I we so the the HUD developed a new agreement, a new form agreement with certain new requirements in it this past um this for this year's allocations that they provided to providers um that had a lot of different restrictions um uh more restrictive than than normal. So, we ended up um uh working with them to sign a different agreement that is more typical and standard um requirements that we've always operated under in the past. That's fair. Thanks, Matt.

Is that it? Okay. Yes. Okay. Thank you. Anyone else? So, I have a couple of comments actually. um you know uh so from my just to be clear the these are funds that are leftover funds right they're left over they're not they're not part of CDBG so they they they are technically CDBG but part of the revolving loan fund so these are the repayments made to the home rehabilitation loan program that used to exist before the city council retired so now we need now we still receive these repayments um you can't really tell when it's random randomized and But we still re need it still affects our timeliness and so we still need to spend down these money. So we bring these monies to you to reallocate to eligible activities.

And I want to add there's about still about $2.4 million um that is out there in loans that will trickle in over time. Could be could get some next year. We could get some 10 years from now. We we're not really sure. But every time that trickles back in from those prior loans, we need to come to council to reallocate it. Okay. So, um, because they're, uh, because they're are they discretionary funds or are they non-discretionary funds, you know, because they're like monies that that were that left over? Not left over, but you know what I'm you know what I mean. So, they I mean, it's still under CDBG regulations. So, we still need to follow those. So, you still have a we still have the caps,

still have Yeah, we still need to meet a CDBG national objective, all these things. Okay. All right. All right. Um that means Okay. So that means that in the categories of CDBG is public services, program administration, capital projects, economic development activities. We can spend those money on those. Is there anything else that we can spend money on? The any besides these? No, that those are the those are those are the areas that we could spend these monies on.

Okay. So when you say public services, can you give me an example? So, um, right now we're asking council to reallocate those, um, the $55,000 so we could bring it back next month. So, you could choose which applications you'd like to fund with CDBG monies. So, in addition to our entitlement monies, we could add these public um these revolving loan fund minis on top of that. Can you list some of the current public services that we're funding this year? Yes. Um, so some of the public service include senior services. We that's a Catholic Charities um yoursala your your uh senior legal assistance program um then we have um child advocates um yeah there's a there's a variety of applicants

so it has to be that though spec those ones that apply that is correct. Yeah we're we're basing this off of the applications that we received during this so it can't be you know how we give youth assistance uh funds for sports equipment. We can't use it for that. No, no, no. We're going to use the applications we received.

It has to be those that apply. Okay. And then um we know what program is administration. Then capital projects. Now, can you give me an example of capital projects? So, one of the cap the examples we have is rebuilding together Silicon Valley. They provide critical home repairs uh free of charge um to income qualified residents. And that's that's one example. Terrace Gardens, they you know made a proposal tonight. They have two applications. That's another example of a capital um project and these are the applications we received. So I I know there's a lot of them in the city but these are these are the applicants that applied during this period and it has to be those that apply. That is correct. CDBG guidelines. Yes.

And economic development activities same thing right microenterprise assistance. So, we received two applicants and that's and the reason why I'm asking is, you know, we're trying to revitalize Main Street and we've been talking about an arch, you know, like a lot of like Sunnyville has a really nice welcome to historic downtown Main Street. And so, we're I'm we're trying to find some funding for that. So, we can't that that it has to be just CDBG. Yeah. They must meet a national. All right. Okay. All right. And we have uh council member Chua.

Just a quick uh thing. Can you please bring up the slide the breakdown of three the 300 plus where you where your recommendations are? That is slide number four.

Thank you. That's all I wanted to be reminded of what where is it at? I don't see it. I don't see it yet. I think um I think the city clerk or is calling it up. Yeah, there you go. Thank you. Thank you. Go ahead. Is that it? Yes. Yeah. So, so even though uh we have terrace gardens at um well, let me backtrack. So, I re I recall that we asked staff to look into everyone's all the applicants budget and you guys said you do look at their budget.

That is correct. So, cuz I just want to be fair cuz, you know, I don't want people to I don't want certain agencies um cuz maybe they already have that that budget to do what they want to do, but you know, now that this comes up now, they want to use this this funding. So, that's my concern. I just want to I just want to make sure that it's it's fair for other things that uh that other applicants apply for. Right. They do submit a formal application with um with a breakdown of the their budget and if they're over a million dollars, they do submit a single audit report that we also Yes.

I mean, nothing against Terrace Gardens, but every single year, I mean, too bad we didn't have another senior housing program. So that way there will be some it wouldn't be a monopoly. It can have some, you know, different fairness. Um maybe we might look into a bond in the future for h senior housing. I don't know. But anyway, u okay I'm done with my questions. Anybody else? We have council member Lamb.

Yes. Thank you, Mayor. Um I would like to understand the way um on you decided what percentage to go to which segment like you decided uh 15% going to public service 20% program administrator and 65% for capital project and economic development. on what basis or what what logic do you use to determine those percentage?

Thank you for your question, Council Member Lamb. So, in terms of public services, this is the the area that we received the most applications in and so it just makes sense that we allocate the maximum possible funding to this area. In terms of program administration, um, operationally, CDBG costs more to operate um than uh than we are allowed to charge to. So, it it's in the city's best interest to always maximize the program administration cap and then the remainder always is goes towards capital or economic development. And in this case, it's a 60/40 split based on the May uh the May 6 um council meeting that we've had. So that's what that was decided then and so we we replicated that again today.

Okay. Thank you.

All right. Thank you, Council Lamb. Anyone else? So um I will close. Well, we were finished with this council discussion. So I need a motion in a second or any comments. I need to close the public hearing which I should have done before the council discussion. So we're closing the public hearing and we already had the discussion. So is there anyone else that would like to make a comment? Motion. We have council member Chua. Oh.

Oh. Okay. Who who who's um Okay. We have uh vice mayor.

I'm just looking. Okay. I move to um approve uh a substantial amendment to the 2025 2030 consolidated plan and the 2025 2026 annual action plan. Allocate any new program income earned after this amendment and during the 2025 to 2020 2030 consolidated plan period to maximize the programs administration cap, maximize the public service cap, use the remainder of the fund economic development activities or capital projects and to authorize uh the city manager or a design to make any necessary changes to the 2020 25 2030 consolidated plan and the 2025 2026 annual action plan.

Okay. Is there a second? I second that. And it was moved by Vice Mayor Barbadio and seconded by Council Member Leanne. So let's call for the vote. Vice Mayor Barbadillo. I. Council member Chua. I. Council member Lamb. I. Council member Leanne. I. Mayor Montano. I Okay, now we're moving on to leadership and support services. City Manager.

Thank you, Mayor. So, item number 11 is to review the list of new work plan items requests from individual council members and to provide direction to staff through the council approved prioritization process. And we'll be having the presentation by assistant city manager Matt Kano. Sorry, we're going to pass out some updated documents while he gets to the mic. Okay, we have copies available for um we will Okay, and if the public needs a copy um let us know. We'll be the new copies posted outstanding.

Hi, mayor and city council. Assistant city manager Matt Kano. Thank you. Um, we did email um and post a revised attachment earlier today and I brought some new copies for you and I neglected and put them on your benches right before this meeting. So, this that's just one of the attachments. Um, not significant changes. The previous attachment we had attached just had some extra pages from one of the old reports on the end of it, but no information has changed on the attachment we just passed out. Next slide, please. So, we're here for the um following our council policy um uh for a quarter for a prioritization process. We're here for our priorization process with you. Um, just a little bit bit of a background. On January 19th, 2021, the city council provided direction to staff to bring forward individual agenda items requested from members of the council on a quarterly basis for council consideration. Uh, through this process, the city council's reviewed and provided direction on over 200 council agenda item requests. Council approved a new policy for council prioritization on January 10th, 2023, which we've been following since that time. The last prioritization process that we held with you was November and December 2025, where city council moved forward seven new projects and also did a um uh something we hadn't done in the past and actually prioritize the remaining existing projects, high priority to lower priority um that that would help staff manage the work plan. We're not um proposing doing that rep prioritization today because we're in the middle of a year, but that is something that we would like to discuss with you moving forward, maybe doing on an annual basis. Staff right now is bringing forward items requested by the council during the announcement section of a council meeting between October 21st, 2025 and March 17th, 2026. Next slide, please. In summary, there's um a few different groups of uh projects that are prioritization. Group one um are the projects that have not yet been prioritized by council. So group 1A, there's nine items that are the our

suggested focus of this evening's um item where they would require more hours of more than four hours of staff time andor funding and are not part of staff's current work plan. So we're requesting that those be prioritized and we'll talk more about those in a moment. Group 1B. These are new items that have been brought up in recent council meetings that require less than four hours work time and or are really aligned with city council with city staff's current work plans. So are being worked on right now. I group two, those are items. There's more information on these in the attachments. There's 28 items that are currently underway and there's a status report on each of those items in your packet. And group three, these are items that have been completed or postponed or withdrawn since the prior update. And so those are moved to the completed or withdrawn list. Next slide, please. I mentioned there there's five new items that um were under four hours of staff work time um andor align with the current um current work plans of the city administration. So those are moving forward. The council vacancy process, which is actually next on our this evening's agenda. International Women's Month recognition, the council apparel. Um, you know, we're working on on you all on getting your preferences on that. Um, we are working on revising our monthly report for overtime hours to include um more um uh all overtime hours and not just the over 10%. And then we're working on a list of contracts that was um requested during a recent council meeting. Next item, please. I'm not going to read through this entire list, but these are the items that have been completed um since the last update. Um some of those are completed a little earlier. We're just doing a little catch up with this list by moving them to the completed list. Um, you know, one example is the creation of the community choir. Um, a proclamation to our sitter sister city of Dupon. Next slide, please. So, these next nine slides are the items that

we're requesting um your help tonight and helping us prioritize. We're recommending that three of these items move forward through the process to to go onto our staff list for work. Um, some of these items will need funding. So, if a pri if item is prioritized that needs additional funding, it will go to our priority list and then we will bring it back to you as part of the budget process that's ongoing right now to seek additional funding uh for that item, but it will go it will still go to our priority list even if you prioritize it even if we don't even if we haven't allocated funding yet. That funding discussion will come with you in the budget process. So, again, there's nine items I'll go through relatively quickly. Um, but I make sure I want to cover everything here. Item C1 is reviewing the existing. And so, let me back up. I know that um, we've done this before, but after I go through these nine items, our IT director, Daniel Nom, will assist us through the voting process to pick those items that you wish to be a priority. So, that'll come um, as soon as I get through these nine slides. Um, this item, review the existing policy to grant um this to possibly grant the city council authority to approve or deny l massage facilities and alcoholic um beverage control licenses. This was recommended by Mayor Montano. Um there is a um variety of ways these are currently approved. Massage establishments are either not allowed in some zoning districts or allowed with a minor conditional use permit. Um and permitting is at the staff or zoning administrator level who is the zoning administrator is the planning director depending on that zoning district. Permitting for alcoholic beverage sales occurs at the staff zoning administrator or planning commission level depending on the type of license and zoning district requested. If this is prioritized, we would just seek any additional feedback you have this evening. We can talk about that after we get after we find out which items are prioritized if that's best for council. um any feedback you have on on this item and um if it is prioritized, we would do a more detailed research um uh

memorandum um to provide the city council with options uh more options on what other cities are doing. Next slide, please. Item C2. This is a um potential review of this process we're um undertaking right now, the city council priorization process. This was recommended by council member Chua. Um the work would entail a review of our current policy that was adopted in January 2023, a review of uh research and benchmarking of other cities, bring forward to you kind of the best practices of how other cities engage with their council, city councils and administration engage on this process and and make any suggested changes or tweaks to this process. Um if this is prioritized, we would come back in the future um with that analysis for your discussion and deliberation and possible decisions on modifying the prioritization process. Um we would seek some maybe if you have any feedback this evening if this is prioritized, we'd seek feedback on if there's specific challenges or outcomes that you would like to see in a new process and we would do that analysis and then return at a later date. Item C3. Next slide, please. This next slide is uh reviewing the city commission names and potential renaming of some commissions. This is recommended by Mayor Montano. Um if this is prioritized, staff would prepare an agenda report to the city council utili, you know, utilizing the city clerk's office existing inventory of boards and commissions supplemented by um additional information such as the enabling resolutions, council actions or mun code authority for those commissions. Um and we would bring that back to the city council. this um we would seek information if this was prioritized regarding are there specific commissions the council's interested in renaming and is the council supportive of us also looking at possibly consolidating um some commissions together um so that we can better um meet quorum um and get uh more participants and um also that would be something we would seek your feedback on

prioritize wasn't it council member lamb that you was I think it was he's the one that uh wasn't Okay, thank you. I'll modify that. This one that we're on. Thank you. Renaming the commissions was council member. Okay. Initiated.

I I'll put your name on that one then. Thank you. Thank you for that correction. Item C4. This is um recommended by council member Lamb. Uh it is revisiting the 2-day street fair proposal during FIFA or at it could be at a different time because we we aren't able to do it at FIFA at this point in time given the limited bandwidth. But this if this is prioritized we would do additional research um uh um on potential options. We would also ask that um we would bring this forward for potential funding in the budget process if this is prioritized. Um, and then we would want to talk to council about at a if this is prioritized and if it is funded, we'd want to talk to council at a future time about um, you know, staff capacity to run the event and lead time and run up to the event. But again, um, if this is prioritized, we'll seek additional feedback from council on this. Item C5 is uh place a billboard at the sports center to inform community about events and activities recommended amended by Mayor Montano. After additional discussions with the mayor, we've um put the description in the packet a bit more generic about um we would analyze placing a electronic sign at a visible location somewhere um on city property within the city to communicate and collaborate more with messaging with our community about the events that are going in our city. Um, we have the estimated cost for this of 55,000 for a smaller sign up to 150,000 for a larger sign. A lot of the costs for some of these signs are with the electricity. So, it really does depend on where we would put it. Um, if this is prioritized, we would raise this for discussion during the uh budget process for potential funding.

Yeah, I like that. So, even though um says a sports center, that was my initial, but it could be like as you mentioned, it could be placed anywhere where you where the city feels it's feasible, even at the IT police in that area. So where there's a lot of traffic correct we can definitely if this is prioritized we can definitely look at other locations. Next slide please. Um this was recommended by May Montano as well. This is exploration of a creation of a small park within the neighborhood of North Park North Park Victoria at Nicholas Avenue. There's a small triangular city um owned property there um that is um uh not developed. And if this is prioritized, we would seek about $10,000 worth of funding in the budget process to um re outreach to the community, do some very feas um conceptual feasibility design work um and then bring that the that information back to council to see if it's something that you want to pursue further. Next slide, please. This is uh um recommended by Mayor Montano exploring the use of public funds to advertise on restaurants and and and or other um amenities in Militus on VTA bus shelters. Um we um this is a great idea and then so we've our our public information officer um Charmaine Angelo has worked with VTA and as part we do um has been able to figure out how to incorporate this within our budget for FIFA. So, we are planning on doing this with FIFA this year within our existing budget. Um, and so there is not a need for our perspective to prioritize this for FIFA this year, but um, we left it on the prioritization list because it's if it's something council would like us to do on an ongoing basis at the bus shelter, VTA bus shelters, um, we would want to we would need to identify ongoing revenue.

Yeah. The the purpose was for this was as a revenue generator. Yes. sales tax um for our we have great restaurants in our city and it it doesn't just have to be at in the bus shelters but also at um the light not the light rail the BART and I think we have we're supposed to have some kind ofou that we're we can use the BART as if you can look into that. Yeah, absolutely we will.

Thank you. So if this is prioritized we would um uh we're going to do FIFA already. We're already doing FIFA, but if this is prioritized, we would seek additional discussion and funding during the budget process to see if there's ongoing or one-time funding to do this for another year. C8. This is a consideration um recommended by council member Leanne. Consideration of an adopt a drain program to engage community members and students which this is a program that would offer an online platform where residents of participating communities can adopt a storm drain pledging to keep it clear of debris tracking um debris and track cleaning and data statistics. And this would require one-time startup funding um for the online platform and then ongoing funding um about $8,000 for the to to keep that platform up. And again, this is if it's prioritized, we would look for funding in the budget process.

But can you clarify on that? What would the money be used for? I mean, to pay people to clean it up or No, this is a um and director Dorenzo's online. He can add to this, but I would It's for the online platform. So, it's an additional $10,000 cost and then this annual $8,000 thereafter. So, we wouldn't be It would be volunteers. I know. So what what do you mean by uh so to manage the manage the program there's a a company who has a software essentially um that that manages this program uh for us and it's a there's other cities I'm going to pull up the No it's a great idea just wondering what what are we spending that money because volunteers don't get paid

it's for the software system to manage it because that way our staff wouldn't have to um it would take a lot of staff work for us to implement a new program and administer a new program and so keep track of the Yeah. Did you keep track of everybody and and the statistics? When someone cleans the drain, they could enter the information and so it's all all ready to go. Okay. Thank you.

Right. And next slide. Next slide, please. This is exploring a friendship city requested by Mayor Montano. Um the friendship city is a less formal relationship between two cities uh than a sister city relationship. more of a symbolic connection with um less ongoing interaction than some for more formal sister cities relationship often formalized through a memorandum of understanding. We have uh done a rough estimate of staff time that would uh need if we did administer a friendship city. The city used to have a sister city coordinator um who at least part of their time uh did manage the sister city program. It's been some time before my time since the city um uh was unable to fund that position any longer. We do currently have one sister city relationship with Dupan Philippines as we all know. Um and we estimate that if um if we if we have friendship city program it would um entail staff time and so we have a rough cost estimate in there of that staff time. Um if this is prioritized we would raise that discussion again about that needed budget during the budget process.

So I have a question on that. So the 30,000 I'm not I'm not sure why it would cost that much. Um, the city of Union City, they have one, Friendship Cities, actually. No, it's Sister Cities, which costs more money, but their chamber of commerce is the one that's in charge of it. So, maybe we can look into them uh implementing this program. Okay. Yeah. No, absolutely. Yeah, this is prioritized. We could absolutely or we can even ask them e we either way we can ask them. But if this is prioritized, we can definitely push to see if there's a a partner that would um that would be willing to administer the relationship, which would abs which would really lower staff time. Okay.

Thank you. Okay. And so what I wanted to do, I know I sped through those quickly, but the next step, can you go to the next slide, please, Suzanne? Yeah. So the next the next step would be to vote on which of those nine to move forward through the prioritization process for um to manage workload. Since we have about 32 existing priorities or 33 existing priorities, the 28 plus the new five under four hours, we're recommending up to three um priorities uh move forward from this list. the um uh before we go to the voting, I would ask the mayor if you want to if ask staff any additional questions about the items that we just discussed or if any council members would like to provide additional feedback before we break for the voting.

Uh so I'd like to take this time for an opportunity to the for the council members uh that initiated their their idea to expand on it, comment on it. Anybody? So we have William and Evelyn and me. Nobody. Okay. We have council member Lamb.

Yeah. I want to make a comment on C3. Um C3 I was uh intend to change the name of uh science technology uh and innovation to technology commission. And at the time uh mayor was thinking another commission like library commission to change to they they changed it to education commission but library and education and change it to library commission. Yes. And um I believe hungin is the liaison. Oh yeah, we and and you were asking Hungin feedback

to for feedback. So I you know I don't know um Hungin has talked to that commissions and any feedback from council member Hanin. Do you have any feedback? No, I have not talked to them so I don't have any feedback yet. I would like to just add something. If if the council's if the will of the council on this item is just to change the names Yeah.

and and nothing else um and the names um don't imply a much broad like if we change the name of the science technology to the science technology zoos and airports that would then require us to an analyze the extra workload. But if it's just a name change only that is doesn't imply any additional scope um that is something we can do um uh more straightforward similar to what we did with the housing um commission a few years back. Yeah, my proposal is just a name change nothing on top of that. Okay, I I want to close uh I want to call for public comment first before we start. uh

discussing with the council. We have we do have a public speaker card, mayor. Okay. Uh so we have a speaker card from Michael Pelazari. Hey, welcome. Yeah, I'm Mike. I'm Mike Pelazari and I wanted to I live in North Militus where it's very close to Fremont which also has adopted drain. Uh well, it has adopted drain. We don't have it yet. You must live in Sunny Hills.

Yes. Sunny Hills district. That's correct. Anyway, I wanted to speak in favor adop of adopter drain. And I uh I've noticed that street sweeping trucks in Militus cannot clear the streets very effectively because so many residents ignore the city's street sweeping schedule and leave their cars parked on the streets on sweep days. As a result, the unswept debris clogs up the storm drains with leaves, sticks, and litter, including toxins like cigarette butts, and plastic litter every time there's a pouring rain. For this reason, I would like the city to join adopt a drain, which invites volunteers to adopt one or more storm drains to clear periodically once or twice a month. Fremont currently works with it, so I adopted three storm drains there. I live close enough to Fremont. Uh it's super easy to keep them clear, cleared of debris. And the pictures I uh sent in uh show some before and after pictures of this is there's the before picture. I don't know if you and there's the after picture. And it shows the tools I use to sweep up. Just a a broom, a dustpan, some work gloves, and a pickup stick. Um, and Militus needs as many people as possible keeping its storms storm drains cleared, at least until it starts encouraging people to to keep their cars off the streets on street sweeping days. And I'd like to see a parking fine of $50 $60 for obstructing street street sweepers. Um, but doing that would require installing so many signs and stuff like that. That would be much more expensive, I think, than um than adopting.

Thank you very much. You know, we we had a we had a street sweeping program, but it was uh Matt, if you can if you can if you can was it defunded or was it scrapped? What? Cuz we we had taken some money out of there and moved it. So, and I had and you said it was supposed only supposed to be temporary because we're supposed to do the a lot of parts of the city that were um you know that had problems with debris. Yes. Thank you, mayor. We do we do have a street sweeping program still. Yes. Yes. No, no, I'm talking about the signage because we only did certain parts of the city.

Oh, yes. Yes. So, we have a we had a pilot program where there's certain parts of the city where we change the method of street sweeping. And so, those are still um those certain neighborhoods are still um getting that type of service, but we haven't expanded that to the rest of the city. um public and uh director Dorenzo can can help me out here, but public works did the analysis and um based on the debris and the number of cars and the neighborhood sentiment um we've we feel we're at a good place regarding where um that's in that different sweet street sweeping program is being accomplished. Yeah, I remember I and that's why I voted not to defund it because I knew it was going to go away. So, I would like to that to come back.

Thank you. What I'll ask what I'll what I'll do as a follow-up is we'll provide an email to mayor information to the mayor and city council on where we're at with that program. Okay. All right. So, anybody have any So, any more questions from the public? I have no additional public speakers, mayor. Okay. We'll close the public uh hearing and move on with our council members. So, I know uh council member Chua, you had a comment.

Oh, okay. Council Lamb. Yeah. Um I'd like to um ask the staff um about C3 since just a name change. Uh it's pretty obvious doesn't need to be on the priority list. Um if if the only request is to change the name of a commission and I think it's from science, technology, and innovation to science and technology.

No, no, just technology. Oh, so just so just technology just a technology commission that um to that I was just talking to uh director Nam who oversees that commission. We don't feel that that changes the scope of work of the commission. Um and I want this city clerk to weigh in if she has any additional feedback as well. That is something we could bring forward through a simple consent calendar item with under four hours of work.

I have no additional feedback, just that we'd need to bring it back to the city council for approval. So, we would we would ask that um um we would just say that um if that's the only action that we're going to do right now out of that recommendation, we just ask that you don't prioritize it tonight. Don't vote for it when you're voting. Um and we'll go ahead and move that forward um under four hours in the next couple months to council. That sounds good. It's just Yeah, we moved that from the polit. Okay. We just would want to make sure that the commission is commission talk. We would likely want to talk to the existing commissioners or if that hasn't already been done. I already talked to the commission. I figured that would happen. Council member, we would need to agendaize that on a commission meeting to discuss it fully with the commission.

We already discussed. Okay, we'll follow up. Yeah, we already voted. All right. Okay. Okay. Is that it? Okay. We have council member Ja. Thank you, Mayor. Regarding C2, I would like to table this for the next priority prioritization um meeting. Okay. Thank you. And that C2 is the um the work plan. That's the that's the review of the prioritization work plan. Okay. You want to defer it then?

You defer it. Okay, that's it. Yeah. See three. So,

so um so council member Lamb, you said you're just going to you just want the name change for science and technology. They're going to do it and so we that's already going to be done because it takes less than four hours. You just got to change it. So um but I had piggybacked on yours with the library commission but we haven't heard from the leazison. So yeah, if that um so we can't necessarily get that formal and well if you'd like you can give us that direction, but if you'd rather wait what what um until we hear back from the commission um that can be brought up again during announcements at a future council meeting and if it's just the name change um

is that yeah I would like u council member Leanne if you can ask the the because really we should be asking the commissioners what so if you can ask the commissioners what they would like to have to keep it or I will. Okay. Thank you so much. Thank you. Thank you. Just to Sorry, mayor. Just to close loop on that. So, if that comes up again during announcements through either through one of you at a future council meeting and it's just a name change, we'll go ahead and do that under four hours. Okay. All right. Uh oh, I just want to hold on. Let me let me put you in here. Let me put you on the speaker. Okay. Okay. Yeah. I just want to uh clear make this clear. So, we're going to go ahead and do the name change for the technology commission for now.

Correct. Okay. Just to be clear, that will be coming back as a consent item for you to vote on on a future meeting. Yes. Thank you. Thank you. Okay. So, what do we have to vote on? So, um one thing,

uh I'm going to ask Daniel to to come up and uh and walk through the process real briefly. Um but why I will say as Daniel's walking up here, um please do not vote for C2. Um that is um that was I think as part of the recommendation this evening that is being deferred to the next prioritization for discussion. That's the um this council priority process. Um and then do not vote on C3 because we are going to do that under four hours. So when you when you as a it'll take us a it would take us a while to change the system right now. So it's easiest if you could just not vote for C2 and C3.

Okay. Let me let me add something else too here. So, um, with C1, can you have, uh, Jay clarify because I think it really is just a matter of changing the language on the ordinance because the way it was when the last time we spoke, the way that the language is that the the um ch a child care center can be next to a liquor store, but what it's but but when they But when they when the applicant puts in the the permit and there's already an existing liquor store, it's okay. But if Yeah, I can if he can explain it. Remember how to I can make any sense.

I I could speak to it, mayor. Okay. So, the issue was that um if a liquor store wanted to come into an area where there was an existing child care, they would be denied. But if a child care wanted to come into an area where there was an existing liquor store, they would be approved.

And so, um, I I I think that we could look at how we might do something differently. That's a different approach to the topic than what's on the prioritization. What's on the prioritization is for all of these matters to go to the council for approval. We already have processes for approval which involves the police department, it involves planning, it involves zoning. If the issue is more about making sure that we have policies to keep those two entities separate, sensitive locations from, you know, businesses that that are of concern, then that's a different approach than what's prioritized on this list. And we can do that, I think, administratively.

Yeah. So, um, just to just to ensure that that the language is, um, that we have stringent language, I' I'd like to go ahead and keep this on the on there that way that council can vote and just to ensure that we can have that language in there. Okay. Okay.

All right. Thank you, mayor and city council. So, we um, we're going to remove again remove C2 and I think Daniel's working actually removing that so you won't see it when you vote. Right. Craig. So we're going to remove C2, the work plan evaluation and or the quarterly the priorization process evaluation and we'll we'll push that to the next meeting as part of the action today and then we are going to remove C3 because we can change that name of that commission administratively. Uh we can do that we can do the work and then bring that to council as part of uh upcoming consent calendar item next month. And so um and then again one other thing is if for those items that are prioritized that need uh that would need additional budget we will include that discussion as part of the budget process upcoming um however they will be on the priority list and Daniel you want to take it away?

Yes. Uh thank you council member. So we'll start with the seven items on the list tonight. Um and the round one each council members can select up to three items and any items receiving at least three votes will move forward and if the target is reached during the first round the prioritization process is completed. Otherwise we'll go to round two. The council members can select up to uh the number of remaining spots. Um and we will move to round three if we have not reached the uh the target number. Starting from round three though um items that have received zero votes from round two will be removed from the selections and once we reach the target threshold um city clerk will share the final results

and she will also call out the results as well. Yes, I'm vote for and I'll be here to assist you if you have any issues. So, I just want to remind people that it doesn't have to be at the sports center.

We are just waiting for Council Member Leanne to finish her voting. I can't even get the uh the page. I'm waiting for Daniel to help me. Hi, council member. So, I um in the email that I sent you today, if you click on the bottom link, that's the voting link.

We received the the first round of votes. I will read these in the record. Mayor Montana for her selections was R1, review the existing policy to grant the city council authority to approve or deny massage facilities. R seven explore use of public funds to advertise restaurants on VTS VTA bus shelters and R9 explore friendship city. Vice Mayor Barbadio selected in round one. R1 review the existing policy to grant city council authority to prove or deny massage facilities and alcohol and beverage control licenses. R seven explore use of public funds to advertise restaurants on VTA bus shelters. And R9, explore a friendship city. Council member Evelyn Chua selected for round one R5 place billboard at the SP sports center to inform community about events and activities and R six explored the creation of small parks and neighborhoods without them such as the area of North Park Victoria at Nicolaus Avenue. Council member Lamb for round one selected R1 review the existing policy to grant the city council authority to approve or deny massage facilities and alcohol and beverage control licenses. R4, revisit the 2 to three day street fair proposal during FIFA and R seven explore the use of public funds to advertise restaurants on BTA bus shelters. Council member Leanne selected for round one, R5, place billboard at the sports center, R8, consider and adopt a drain program to engage community members and residents in R9 explore a friendship city. The ones that have received three votes are R1, review the existing policy to grant the city council authority to approve or deny massage facilities and alcohol and beverage control licenses. R seven, explore use of public funds to advertise restaurants on VTA bus shelters. And R9, explore a friendship city. That would be all three items.

Thank you, mayor and city council. So, I think um we've um through the conversation that the discussion that the city manager Hernandez had with uh with the council on the massage facilities and ABC licenses, I think we've got the direction we need on that one right now. Um if there's any final feedback that any of you have on the items the item number one the massage and ABC licenses item seven the VTA um advertising or item nine the um I'm blanking yeah item nine I'm blanking on item nine for you real quick that is the friendship city there's any additional feedback any you'd like to give this evening we'll take that otherwise I think we got good feedback on each of those items this evening

yeah maybe uh connecting with contacting the chamber uh and see how the city of Union City how they do theirs. So great, thank you. And so um in summary, um the items that are prioritized this evening are them, um item number one, the massage facilities and ABC licenses, the number seven, the VTA advertising, and number nine, the Friendship City. In addition, we are um deferring item C2 to the next prioritization. And that's the evaluation of the policy. And we are moving forward with item C3 as well, which is the commission name changing. All right. Thank you.

Yes. And then we're going to need a motion and a second and a final vote. Okay. Anyone? Okay. So, it was moved by uh Council Member Chua. Is there a second? Second. And it was seconded by Vice Mayor Barbadillo. Let's call for the vote. Vice Mayor Barbadillo I. Council member Chua. I. Council member Lamb. I. Council member Leanne. I. Mayor Montano. And I'm nigh. Okay. So, um now item number 12 because city manager.

Thank you, mayor. Item number 12 and the final item of the night is to consider the introduction of an ordinance to amend council vacancy ordinance and reduce special election costs. The presenter is going to be assistant city manager Mchino.

Thank you acting city manager Hernandez. And so um as some background I'll get started as a slide presentation is being pulled up. We have an um an ordinance that is nearly 50 years old um that governs city council vacancies. And so if a city council position becomes vacant um during the term for any reason um this this um this ordinance covers that. It was adopted in 1976 following an advisory vote of this of the residents and requires a special a special election for every council vacancy. The ordinance has not been updated in nearly 50 years. Um however California government code that governed this ordinance was repealed and replaced in 1992. Um recently we um talked to the c the county of Santa Clara register our voters um and they've informed us that a standalone special election may cost a city up to or over $3 million for one special election which is approximately 2% of the city's average general fund. Lil Petus is the only city we're aware of in Santa CL County that currently mandates a special election for every council vacancy. Next slide please. And a vacancy, just uh just just to be clear for the public as well, um a vacancy is when a council member leaves for any reason um um in the middle of their term or sometime during their term, not when their term ends. So there are next slide, please. There are um some available options for the city council to consider. Um, one is a hybrid option, which means that council within 60 days of the vacancy um shall either fill the vacancy by appointment or call a special election to fill the vacancy. So, it gives council that choice um depending on the situation and the um at the time and what's best for the city at that time. Um the city council could still continue to require a special election for any vacancy. Um the city council can require uh there's also the special election petition option which require a special special election be held to fill a city council vacancy if and when petitions from the residents

bearing a specified number of various various signatures are filed. Um there's the appointment only option which the city council could adopt that would require the require the city council to appoint someone to fill a vacancy and not allow that option for a special election. And then there's a option where um council can do a temporary appointment um but then call a special election to fill that vacancy. Next slide please. So staff reviewed um assessed the statutory options available under the government code and their respective implications for good governance, fiscal stewardship and public trust. staff reviewed various um from the city manager's office and the city attorney's office, city clerk's office, reviewed comparable jurisdictions as well as consideration of the administrative processes required to implement each option. Staff also examined the potential impacts on council operations, including the ability to maintain a quorum and ensure continuity of representation for our community. We've provided a draft ordinance to this evening for the hybrid option if council would like to proceed with that option this evening. Um, council can also give us feedback this evening um on on other potential options. This hybrid option, however, does allow the seated council at the time of the vacancy to weigh the pros and cons of an appointment versus a special election based on the best interest of the city and the community at the time of that vacancy. Next slide, please. So again, the um if council would like to um introduce the hybrid option, which is the ordinance that is in your packet this evening, um the um the recommendation would be to introduce the ordinance titled um and the title of the ordinance is an ordinance of the city council of the city of Militus amending Milpus Municipal Code Title 1 Chapter 3 related to vacancies on the city council and then wave the reading of the ordinance beyond the title. And with that, I'm here um to answer any questions that you have this evening. Thank you. So, now we'll call for public uh comment on this item. Is there anyone from the public?

I have no public speaker cards, mayor.

Okay. Anyone out in the public? Seeing none, I will close this public comment section and go on to uh council discussion. Discussion. We have council member Chua. Thank you, Mayor. I initiated this amendment to provide the council with additional option to appoint a replacement by majority of the council saving taxpayers uh dollars while ensuring continuity in city governance. It also modernizes our ordinance and aligns moas with the current practices used by many cities today. So that's those are the main reasons I initiated this amendment to the vacancy ordinance which has not been updated for 50 years. It's really amazing to me until I did the research and I was like what 50 years? So so this is it rectifying what we haven't done the last 50 years. Thank you. Thank you mayor. Thank you for that. So, is there any other com are there any other comments from the council? We have a vice mayor. With regards to uh the hybrid, what do we anticipate uh because it's an or right? It's an appointment or a call for a special election. What do we anticipate or expect for the council to decide on within that 60 days from vacancy? Is is is that something that we thought about?

So, can I um clarify your question and see if the city cleric also can has some feedback can help me answer this. So, it's um the you're asking if we what is expected of council within 60 days of the vacancy. Right. So uh we have uh an alternate uh choice uh appoint or uh do special election and uh it's done within uh 60 days from vacancy. Correct. Right. So what are we uh expecting uh as considerations for the council to make those decisions in a span of two months?

Sure. Okay. Thank you. Thank you. Thank you for um for that. So the um one would be the the budget. Um we would definitely at that time when that vacancy happens um we would be able to get a new cost estimate or have recent cost estimates from the county register of voters um to determine how much that special election could cost. Um we would um evaluate how much that costs. Let's just say it's $3 million in the context of the city's budget at that time. If it's 10 years from now it would be very different from right now. Mhm.

Um depending on the city's reserves, um I think the the city council would also like to likely want to consider how long into the appointment um the the vacancy occurs. For example, if the person was about to term out in two months and then they won the lottery and then um and left, then it would be then uh then that would be very different uh than well it'd be too late to do a new election. But if let's just say they it was 6 months from them terming out. it'd be very different from the situation if they if they left within one month as an example. So that consideration um would likely want to get some really quick public feedback. It's possible that we would but it have to be really fast because the turnaround time is very quickly but there could be a way to get um uh very quick public feedback. There's different ways of polling the public through um through quick internet polling in multiple languages. Um, but it would have to be really quick and rapid um, so that we can see what the public is is expecting of you. So, those are some things that we would um likely put into a staff report and then come back to you with

if if I may add, one other factor that I've seen considered is if you have a a vacancy that occurs shortly after the start of the term. Um, city council might also look at whether there was another candidate who had just missed the cutoff in terms of the votes who may be appropriate choice um as reflecting the people's will without going through the cost of a new election. That is true. Uh how about is there a a rule? Uh where did we get that 60 days? Is there a is there a rule that we need to

that's coming from the statute. So the hybrid rule that you have in front of you as the ordinance is actually the default option. Um if you do not have an ordinance in place, that's what you're required to do. Um the you don't have a whole lot of flexibility if you want to adopt this one to be able to to change those parameters. um really the the the default one that here that is here. You can either go with that or you can adopt one of the other models. You don't have a lot of ability to sort of fine-tune um this particular one. Okay. Thank you. Thank you, city attorney. That's what I was going to say. It's a state rule that the 60 days.

Correct. And I was asking the city clerk that the last week when we were finalizing the gender report. So that's pretty quick turnaround time. So as as you're recognizing it is a quick turnaround time. Okay. Anyone else? So I know the the whole reason well I think for council member Chua is that because we all know that elections are very expensive. I mean you're talking about what millions

correct? Millions 3 million. Four. And uh I think that that's in order to avoid having to pay all that money. But at the same time, it depends on the majority of the console when if you're going to do hybrid, you can still the majority of the console was still. So really, it doesn't go. Go ahead. It's an option. There could be an instant that we might want. See, there's an instant if three of the coun majority of the council members cannot perform their duties. We we have to do election. That's the state law. Yeah. So correct me if I'm wrong that according to my research.

That's my understanding. Yes. Because you don't have enough people to appoint. Yeah. You cannot you cannot appoint if three of the council members majority of the council members cannot perform their duties then you have to do an election. Yeah. So okay. Yeah. Okay. So so just in the draft ordinance we have language that says notwithstanding any other provision this chapter the city council will not make an appointment to fill vacancy if the appointment would result in a majority of the city council serving as appointees. Exactly. So you can't have a council majority of appointees. Yes. Yeah. Well, thank you for doing the research to do your due diligence. I did.

Okay. We have council member Lamb. Um I have uh one question. Um this is a hybrid model and um I have question regarding the appointments part of the of the hybrid. Um how many people are allowed to appoint by the city council? Um can I refer to if you look at the draft ordinance 1-3.2.01 in your packet. I think you're asking how many of the council members can be appointed. No, each council member, let's say one of the council member um is not here. So, you have four council member.

Mhm. And each council member can appoint how many people? Just just to clarify, there would be one appointment that would be made by a majority vote of the council. So, the remaining council members would have to make a majority vote on one candidate to fill the vacancy. only one. So we would have some sort of application process. Um other cities have done they put an application process online then we would give you all those applications in advance of the council meeting appointed by the city council. The name is not appointed by the city council. So someone has to apply and then the city council determines.

May may I may I respond to this? Part of uh what the city council would do in that 60-day time period is determine the method by which they would appoint someone if they select an appointment procedure. So they could select to appoint the next most vote getter. They could select to have an application process. That's part of what that 60-day time period is going to be. Okay. Then eventually it'd be a majority vote of the remaining council members would um be the appointment of that person. Thank you. Okay. Anyone else?

So I think council member Chua has a question. No. Uh seeing no other feedback from the council, I would like to move to consider the introduction to approved the introduction of the ordinance of the city council city of Milas amending Milas Municipal Code Title One Chapter 3 relating to vacancies on the city council. Where is the part that says uh about the the resolution by where is that part? Oh, a second. Waving the reading of the ordinance beyond the title. Oh, there you go. We wave the reading of the ordinance beyond the title. Wear a second. Second.

And we have a second by Vice Mayor Barbado. So, it was motioned by council member Chua and seconded by council me by Vice Mayor Barbadio. And now, let's call for the vote. Vice Mayor Barbado. I. Council member Chua. I. Council member Lamb. Hi. Council member Leanne. Hi. Mayor Montto.

Hi. Maniah. Okay. All right. Thank you. So now, so now we're u moving on to announcements. And it is what time? 9 almost little little past 9:00. Okay. That's great. So um so before we move on to uh announcements, uh city manager, do you have any announcements? No announcements, mayor. Okay. No. None. Shoot. Thank you. All right. Um Okay. So I I I have a Does anyone else have one? Any announcements? I have ahead.

Okay. So I want So I want to bring these up. So the um Caesar Chavez, I would like the city manager to agendaize an ad hoc naming subcommittee. Well, we have a facility naming. Would that be the same as a facility the facility namings committee? Yes. Okay. So, um, to identify the name of Caesar Chavez and for the subcommittee to make recommendations on new names for the full city council to consider and for the city manager to return with proposed changes to our MUN code and any standing resolutions regarding the name, including our city holiday on March 31st so we can all discuss that. So, is there a consensus on that? Take it to the Vice Mayor. Vice Mayor Barbado.

Yes. Council member Chua. Yes. Council member Lamb. Yes. Council member Leanne. Yes. Mayor Montano. Yes.

Okay. Thank you. And then the other one is um currently the fee waver, this is for donation and fee waiver. So currently the fee waver donation policy only allows um up to 1,500 in fee waiver and 500 in donations for an organization each fiscal year. While this works in most most cases, it limits our ability to award donations to different schools or clubs within the Militus Unified School District. So, I recommend staff return to the city council with a minor amendment to the policy to allow for the school district, remember the school district to receive a limited number of additional fee waiverss. Uh, for example, there's been cases where one club uh applies, but the rule is right now that only one entity can receive funds and and I'd like to change that because it's not fair for a lot of other clubs that want to apply for funds from the school district. So, with that, I'd like um consensus.

We have council member Chua. I'd like to amen and that with a specific number because we can be bombarded with 10 of them in one year. I think I I think there should be a a specific number. Yeah. And what we could do is we can bring back a number in whatever item you would consider and then if you want to make any changes, you can discuss and then give us direction at that time. Perfect. Thank you, city attorney. Okay. But also calling for consensus, Vice Mayor Barbado. Okay. Go ahead. Yes. Council member Chua. Yes. Council member Lamb. Yes. Mayor Mon Council Leanne. Yes. Mayor Montano

and I am a yes. Thank you for that. And also um you know uh tragically we on March 31st we had a a death at our you know in our city of one of the couple of the one of the high school students. Uh so I'd like to end this meeting in memory of Jared Cavan. He passed away in March 31st. But I also would like to have the city do some type of youth programs, uh, some type of prevention programs. So we I think our kids, our students at especially in the high school, they need more, um, more programs for our kids, our youth. So that way um, you know, sports is a good v a good venue for them to, you know, stay out of trouble. So I think I'd like to have the city look into that. uh some kind of youth programs for high school students, you know, be more proactive.

Um and uh so is there a consensus to look into for have the city look into that? Well, council member Lamb, can we suggest that to MUSD? I can't hear you. That idea is good, but I I would like MUSD to implement that. Well, maybe we can do a partnership. Yeah. Um, yeah, a partnership. We need we need some type of uh Yeah, I think they they should be the one who who Well, it should be I should be I mean, we have we live in the same city, so I should we have council member Chua,

but but the funding is I just want to point out there are some youth programs we do have currently. If you want to say in addition to the current uh current uh programs that we have, there are some programs. Um yeah, we can we can we can do it that way. We can do it that way,

but actually cuz some kids need counseling, you know. Yeah, I know. That's why I want the staff to look into some type of programs. Uh, we have a council member. I I don't know if we can be discussing this. This is just a we don't think we can be discussing this. It's just a consensus. Yes or no? Um, mayor, could you just restate what it is you're asking for consensus because there's been some discussion.

I'm asking for the city to look into um some look into uh what will it cost? some kind of program for providing some kind of intervention, some kind of being intervention programs for our kids. Might be counseling. It might be uh it might be inviting some uh motivational speakers. It might be um programs for our youth. Uh maybe after school programs, maybe sports programs. But I'd like the city to look into it. I'm not saying that we're going to do it, but we're going to fund it. But how much will it cost? It all depends. Just to look into it. Can I make that with in partnership with the school district and I'd like some uh

if you don't mind uh if I can just maybe it's seeking clarification, maybe it's offering thoughts, I don't know, maybe it's both. Um that could be very complex, right? Depending on what we want to do. If we're talking about designing programs that don't exist, that's definitely going to be more hour more than four hours of staff time. What I would suggest is that we come to council with the information memo outlining the existing programs that are either offered through MUSD or the city and then maybe um provide u context that may help guide the council in what direction they want to give us as staff. that that way that way we can understand because motivational speakers versus, you know, um a staffed program, it could mean a lot of different things and there's tons of creativity that can be put into those types of programs.

Now, may I may I may the whole gist is just to do some kind of intervention, but we have council member Lean on the online. Yes. So, we have city and school collaboration uh committee. Mhm. discuss it that that committee because right now school districts have different programs. Um if you guys discuss more perhaps something will rise from that discussion for a good program.

That's a great idea. So uh we'll we'll go ahead and put agenda uh so Renee will agendaize it on our next city school collaboration meeting. That's probably the best way to to go. Well, do so scrap that. The other one I have is so you we we all heard Cliff Williams, you know, if I can recommend some type of recognition plaque for him on right there by the in the city city hall at the downstairs where we have the plaque names. Okay. Well, hold on. Okay. Uh when when I was awarded the citizen of the year, it's really an organization that did it. It's not the council. So I don't know. That's right. You know, it's not It used to be It's not the council.

You're right. It used to be the um uh Lanessa Columbus was in charge of that. Yeah. Yeah. I don't do that. Okay. Yeah, you're right. It has to be u it has to be an or outside organization. Okay. um mayor would but that doesn't mean I can me the mayor we can do a certificate some type of commenation that would be good okay so yeah okay so um I would like to close this meeting in memory of Jared Cavan oh does anybody else any oh we have one more

vice mayor Thank you, mayor. I have two uh policy considerations I want the council to have consensus with. One is uh for uh the permitting process that would uh include but not limited to a site development permit process uh in light of uh the issue that these uh cell towers are are having. I would like to know if uh we can change or there needs to be an improvement of that antiquated uh um permitting process to cater for uh technology advancements like uh you know the multiple uh cell towers coming in and who knows uh what structures would uh technology uh will bring. So uh that's the first one.

First one. Okay. Consensus. Yes. For consensus this is going to be Vice Mayor Barbadio. I council member Chua I council member Lamb I council member Leanne I mayor Montenno

I right uh the second uh policy consensus I would like to offer the council is I would like to look at uh shift schedules for uh the firefighters in li of in in view of uh uh the uh budgeting that uh we're going to have uh this year Uh I heard that uh there are different shift schedules uh that would uh be an al alternate if if uh that's something that we can find uh to uh address uh the the issues of staffing. Let's put it that way. And I was informed that uh we had uh this uh a while back and it may be prudent at this point in consideration of our economics to to see if uh there is an alternative or there is a way uh the shift scheduling uh would would benefit us.

So I'd like some clarification on is that just is for us to be educated on the shift that the different shifts that they do. Right. Uh what I was informed with and maybe the chief could uh uh could you know share his thoughts. Uh in a certain uh jurisdiction when there is a a fire service like what we have uh it the the shift schedules or uh the um staffing uh usually is based on uh several factors like geographics, population and then whatnot. and we have uh entities that would uh you know do those studies and and help us to see what's more fitting if necessary in a certain jurisdiction. So that's what Right.

Oh, so it's just a study a study session to to uh look at the shift schedules. A study Yeah, study session. Okay. All right. Good. That um verification. So it is a study session. Vice Mayor, go ahead. Council council member Lyn. Right. Uh it's more on a an information whether it's uh through a study session or uh through uh some other sources that would inform the council if uh there could be an alternative

uh or a need to uh change uh current uh uh shift scheduling of of the firefighters. And this cannot be requested through the city manager to agendaize this item for a future meeting to bring to uh the whole council.

We can do that. We we can probably do that if uh our our rules and our uh you know city attorney would would confirm that we could uh but the idea is uh to see as I said in consideration of uh the budget cycle that we're discussing in consideration of uh you know the economics of it as general as that maybe it would be prudent for uh the city council to look at the effects off or you know an alternative of uh scheduling. Well, I'll go to the point. It's because of the overtime, right? So, for me, I need I I need clarification um because I'm hearing two things,

right? Are we talking about different schedules with our existing staffing? Or are we talking about a different staffing model that may result in more or less fire personnel? Because those are two very different things. So I want to make sure that we're talking about the right thing. One may be less than 4 hours, one may be more than 4 hours. So I'm trying to understand specifically what what the request is.

Having several informations in the past uh when uh over time uh was was brought to the council and became at least a an an issue to talk about, right? Uh one that pop up is uh the the way uh our fire is staffed and that is based on uh the scheduling

how many how many uh firefighters we need in certain uh shift and things like that. And uh a further uh uh you know looking at it uh it came to me that one factor that may affect uh you know how uh the fire department is uh soliciting uh the amount of overtimes that we currently have is about the shifting. It's about staffing.

Mhm. and if we can the council would be able to look at uh that staffing if it's still effective because I remember I believe that that staff that shifts scheduling and staffing is based on a study way back uh that was suggested of the city and that's what we have uh been adopting ever since. So the intention of of of uh my consensus is to see if that shift scheduling recommended to us and we had adopted for the last few years is uh something that we could continue to do something that uh we could tweak something that we could uh consider uh an alternative with uh you know with the uh concept of uh trying to solve the the issue of overtime. That's very helpful. So that would be a staffing analysis. The last staffing analysis was done through a third party in 2019. Um that would require more than 4 hours of staff time. So it would have to be prioritized by the council. Um the next prioritization is probably going to be August or September. We just did this one. That would align with the next budget year, which is probably okay. Um, I think that study to do is probably around $50,000 roughly to to use somebody. So, I think what the council would be asking for consensus for is to utilize a vendor to do a staffing analysis to make sure that whatever our staffing is consistent with standards and and our needs in our city. Um, and then we can do that work. If you wanted an information report about how we might differently deploy the existing staffing without doing a change, then I think we can probably accomplish that in less than 4 hours through an information report and highlight what different types of schedules the fire department may be able to use. And and or we could do both. We can do that information memo

and then council can vote now on prioritizing the study if that's what they so choose.

Either way is fine with me. Uh I I just uh think that that's important for this next budget cycle that we're talking about. If you delay it until August and that's uh you know the logistics of of what you believe I am asking that's fine. We can consider that but this council at least my vote will uh lack that information in considering uh the the the budget talks uh that we will have uh and and needs to approve in June. put it in August, then you know, my one vote will be less of a source in considering uh uh the budget in June. Yeah, I understand that. It's just we're in a timing situation to do a staffing analysis is significant work and we want to make sure we get it right. So, if if we're going to do a staffing analysis, um that we we could do that. We should do it right. Um and we're happy to do whatever you choose. But doing a full staffing analysis between now and your the budget adoption at the end of June, I'm just being real. I just don't see that being a realistic timeline. But it definitely can be in place for the next year. And it also aligns in timing. As you know, IFFF's um uh negotiations will occur next year. So if there has to be a change, there's also, you know, the meet and confer and all those things. So that's those are just things for consideration for for you guys to vote. We can't talk about it. I'm I'm making the city attorney answer you over here.

I think to be I I think to be prudent about it, I I'll settle for both. Okay. Right. One is to to see at least cuz I at least in my one vote I wanted a basis of deciding for a department this coming budget cycle and for the long term and that would coincide with uh talking with you know uh the group uh later on I think early next year then uh a a more than 4 hours would probably be uh timing in August just in place uh you know when we talk to to them. I if I could add just a little bit um I do want to temper expectations a bit because even on the the proposal being less than four hours if we're looking at potential implementation um we still may have meet and confer issues that would need to go through. So I wouldn't want to create an expectation that anything would be able to necessarily be final by the time of budget um uh implementation even in the best case scenario just because of the number of steps that may have to be between here and there. But uh the the the it's just the idea implementation may be interpreted several ways right uh and and I understand that I can we cannot even with uh the concurrence of the council change shift schedules probably uh this but

it's a consideration for let's say hey it's something that we have to to to act on not necessarily changing the shifts but changing something in policy right calling for consensus. Vice Mayor Barbadal, I Council Member Chua, I just want to make sure that we're everybody's clear of what being asked here cuz I'm confused. I know there's one shortterm, the short-term one is less than four hours and the long-term one is the study. C can I make a recommendation to split the two? Yes, I think so. Let's talk about

one staff committing to an information report to council explaining the current deployment the schedule and any alternative schedules without evaluating staffing numbers. That's let's talk about that first and we'll get a consensus and then I'll talk about the second one. Okay. You want to go ahead and All right. For the short term, Vice Mayor Barbado I. Council member Chua. I council member Lamb. Hi. Council member Leanne. I mayor Montano. I am I I am I education is always good to knowledge is you make better decisions with more knowledge.

So the second piece of that would be uh the request to for um for council to uh find a consensus to do a staffing analysis through a third party vendor to evaluate the current staffing in the fire department for potential changes. All right. And then can I can I make a comment out of Okay. Um I believe what I hear is not just the staffing but also look into the shift schedule

that that would be together. This is the the this would be the more um large scale indepth look at staffing and schedules. It would be similar to what they did in 2019 is what you would be prioritizing. Okay. for consensus. Vice Mayor Barbado I. Council member Chua. I. Council member Lamb. Hi. Council member Leanne. No. Mayor Montana. And no because I know it's going to cost a lot of money. So I I'm good with the first one.

Okay. I don't know if anybody else had announc anything else. Okay. All right. Now, so this uh if we can close this me meeting in memory of Jared Cavan uh who passed away at the early age of only 17 and uh give a couple of minutes a few minutes for in memory of him. If we can have silence, put our heads down. Okay. Amen. Thank you everyone. Good night everyone. Meeting adjourned.