Village Council - workshop

on the air let's get started and there we go all right we're going to call to order this uh gender review meeting in the village council for monday june 29th and with that mr barnes we have a fat binder and a fat book of stuff addition to the binder so we do let's see if we can be efficient get started but first things first kind of just run through one of the things we're going to do on the agenda

is there's an item under public hearings item f and item e that we're going to hear first before we go through all the other items as ms bosch will be joining us virtually and we'd like to go and handle that first but before we even do that as i referenced the council earlier in the text we have we'll take a recess for a moment before we actually start the agenda we have palm beach county fire rescue representatives here to do an unveiling of the uh wellington branding on our wellington fire trucks and we have chief kennedy and chief romero and the rest of the team are ready and waiting for us if we could take a brief recess before we get to the rest of the agenda you mean anything okay yes okay we'll recess and we'll come back when we're done dry and beating the weather checking out the fire trucks okay there's a big there's a big storm cloud that's a little trip yeah no trip we'll be back all right right outside

We're back in the air.

Mister Barnes all right so as we mentioned previously the first item will take will be actually public hearing items ENF together I believe miss Bosch is with us virtually and it's going to get started on this item right.

So you've got to ordinances that we're looking to amend primarily to address. The you know moat micro move mobility devices. So in chapter 22. PBS so has requested that we revise the golf court cart portion of that ordinance to contain a flat penalty as opposed to a graduated scale and then in addition. We would be adding an entire section and that deals with micro mobility devices. And so the ordinance would set a minimum age for the operation of e-bikes and motorized scooters. Staff has met with PBS so and it's our recommendation that that minimum age be 15. The ordinance would require the operator of any biker motorized scooter to carry government issued photo ID which at a minimum would provide their name and date of birth. It would provide that he bikes and motorized scooters can only be written on designated multimodal pathways. And that means that they can only be written on pathways and canal rights of way that are already designated for use by golf carts they can't be written on regular sidewalks or canal rights of way. It sets a speed limit of 15 miles per hour it prohibits e-bikes and motorized scooters on public bridle trails and it prohibits the restrictions on the operation of e-bikes and motorized scooters at Wellington facilities which is addressed in chapter 14 so so the general regulation of them is in chapter 22 but the regulation as it applies to our our own facilities. is in chapter 14 and under chapter 14. You know we've seen misuse of e-bikes and scooters and damage to our property so the ordinance would introduce a definition of neighborhood Park It would prohibit use of micro mobility devices on turf basketball courts tennis courts and parking lots. We're roller skating rollerblading and bicycling are already prohibited. It would clarify that all of the foregoing are also prohibited in neighborhood parks boat docks and on playground equipment and then it would also introduce a provision that prohibits use of those vehicles at Wellington Town Center neighborhood parks and the heart trail at Village Park and it further clarifies that chapter 14 can be enforced by law enforcement officers so that's kind of the summary of what those two ordinances do and miss a copy of your summer you were reading I do I can give you that would be great I could give you this yes

um before Miss Cohen continues one thing that I would go ahead and suggest is that since this is the first time as a group we're actually talking in detail about this that we go ahead and continue the discussion this evening but rather than keeping it on the agenda for tomorrow evening that we go ahead and schedule it for our July meeting for first reading that will give us an opportunity if you have any direction that we don't try and get it done overnight that we actually have time to look up whatever comments or suggestions and direction you provide this evening and give us time to make any revisions accordingly.

Yeah, we talked about that and I said in the future when we do like village initiated projects or ordinances, I'd like us to have more time to address them before they pop up onto an agenda for the first time. Maybe we do a workshop first with the We get this ordinance, we have a workshop and have a discussion and work through it because trying to work through it for the first time at a council meeting when we're doing first reading and then we might make a lot of changes before we get the second reading and then it might not technically be a second reading because we might have changed so much. It's now a new first reading. So I'd rather not have this on the agenda tomorrow night and even candidly with the amount of information that's in this, I'm not even comfortable having a good discussion on this today. I'd like to spend some time with this and go through it and I'd like to look at what the legislature passed that the governor vetoed on e-bikes to see what we might want to add into our ordinance that was almost in the state law but is now not and take some more time on this because this is going to be a major, just hearing the summary, this is a major change to how people in Wellington are using their bikes and scooters now and I want to make sure we're really thinking through what we want to do and how we want to change these rules before we just start having a discussion on the dais tomorrow night or even right now and I could spend some more time on this.

Can we do a workshop instead of just putting this on a council meeting? Sure.

My suggestion was that whenever we do something like this, I'd like to do a workshop on the agenda review, the meeting before we're doing this. That way we'd have a workshop now and then The next Council meeting not the one tomorrow would be the time we have it for the first time that way we have enough time to sit here and talk about it and make up make changes to it before winds up on agenda for Council meeting that we have time to really tweak it first because we can get up on the dice.

It is child based on based on that discussion. It looks like that we would have a workshop in July. and while i'm at it i think at this point based on everybody's schedule and balancing schedules that july meeting would be on the 28th with agenda review on the 27th which means the corresponding workshop would be on the 27th which is the monday before the council meeting and then it would be on for first reading assuming that there was clear direction and consensus from council at that time to have that then at the first reading in our august meeting with possible second reading if we meet advertising requirements across the board uh in September and we already have the 27th and the 28th held as a that was a potential second meeting date so it looks like that works for everybody uh for the July date and uh so we would do the workshop on the 27th and I would like to have oh I'm sorry no go ahead

Miss Cohen if possible please if you can provide us with everything that you can so that we can be prepared to have that discussion sure what I'll give you the summaries we can give you the bill that was vetoed us.

We can give you the county's draft ordinance and then our draft ordinances and I think that's pretty much everything that we that we have. So yes, certainly we can mail all week early enough so that we have time to have that workshop sure yes, thank you.

And that that at this point staff is still moving toward the the goal of opting out of the county ordinance if and when the county does their own since we will have our own ordinance right and and the county is still drafting and making changes so it's not whatever we sent to you is not going to be there right final version, but it is a platforms that we can to see what they're thinking about yes.

So one thing that I would like to keep in mind is much of the reason we're doing this is for the upcoming school year and it doesn't sound like we're getting this done and then enough time to advertise to people like hey this is your new lifestyle so I guess I would like us to take that into consideration when we're looking at all of these dates and I don't know if we can bump this up earlier in July to have we can certainly we can certainly have a we can do a little earlier just a standalone workshop like we have in the past on other items Because if there's 2 readings we want is done and school starts August 10th or something we can find a workshop earlier in July and put it first reading on the July 28th meeting second reading the next meeting and first meeting in August so it's doable you just be dictated by a just not a lot of time to um advise families for the new school year I think the meeting in August is actually after the first day of school it's the 11th is the day after is the day after

You have that weekend at the beginning of August for the back-to-school distribution.

Maybe there's some literature that can come out of the July That's right I just I don't know if there's a way to have our second reading before the school year so there's enough time to advise families and

That was kind of our thought when we brought it today because we started to run kind of run the numbers in our head to try to get it.

Yeah, I don't believe we can make the second reading and adoption before the start of school given the lateness of our July meeting. Now certainly we can have an earlier workshop that allow us to have first reading on the 28th, but we wouldn't have second reading till our August meeting.

Well if it passes on the 28th 5, 0 or passable say you know and we'll know usually things passed the second time doesn't things are really blow up between person second reading it does happen but rarely does that happen to people can know that has this one time and this might be coming attractions of what's happening for the school year so well and then one of the things that that we can do as part of the

ordinance changes is that allow for a transition period as everybody gets to know the new rules of engagement the new rules of the road so to speak is to go ahead and have a transition period where basically the enforcement is going to be limited to warnings only so that we get people acclimated similar to the way we've done it on a lot of other issues specifically golf carts and also with the school So so I think we can approach it that way and and certainly nothing precludes us unless we see some major changes on the horizon from going ahead and coordinating with individual schools and getting with their respective sacks and PTA PTO's and also the principles to distribute any information and literature to the students.

We'll get you the information you asked for tomorrow.

Thank you Rachel.

Thank you Rachel.

She's on vacation so he had a meeting I've ever done. By everybody.

All right now back to the beginning right back there are regularly scheduled programming brings us to presentations and proclamations and we have. First, I wish recognition to Coach Dave Jimenez, and that's basically, if you've been on the soccer fields in the last 20-plus years, you've seen Coach Dave. Coach Dave has coached many, many, many teams, probably hundreds of kids, more than just his kids' teams. He has a son and a daughter, but on any regular season both spring and fall soccer. He could easily be coaching four or five or six teams in different age groups and continue to coach even after his kids were out of the program. I think he has officially retired from rec coaching and we wanted to recognize him and his efforts for a lot of different reasons. But Mr. Vega and I specifically know Mr. Jimenez from experience having coached against him and we want to recognize his dedication because he's literally be out there all day on any given weekend. So

We always beat him. A lot of folks like that, but we always beat him. Tell him that tomorrow night.

But yeah, so he's first recognition. The next item is we have a let's move March challenge award presentation. This continues our streak in winning the let's move challenge. Next item after that is recognizing St. David's Episcopal Church on its 50th anniversary. And we have a brief presentation from the Commission on Ethics. And lastly, a public hearing item that we have in the presentations is going to be the next item we hear from Ms. Quickel this evening. And she has, I'm sure, a great presentation scheduled for tomorrow evening on the budget and trim.

we'd like to share today we'll do the presentation tomorrow night we've met with each of you to give the budget overview that we've put together and we put that out on the website we have a media release that'll go out tomorrow as well that summarizes the budget presentation that we have and at the In the agenda are the resolutions that you'll be considering tomorrow night, which will be approval of the trim rates for the ad valorem assessment, as well as for the non-ad valorem assessment, which will be ACME, and for the Saddle Trail non-ad valorem assessment. So those are included in your agenda. And just remind people what this means we're doing at this point in time versus what we're doing 2 months from now correct get on you'll hear about the budget for every meeting for the next several months and it actually started last month where we presented the solid waste on trim agenda item because we work with the solid waste authority in Palm Beach County for that. So this, we are required to approve the ad valorem preliminary truth and millage rates that will appear on the tax notices that go out in August. So the rate that you approve on Tuesday night will be the highest rates that you can approve for the upcoming budget for fiscal year 27. you can go down from those rates but you cannot increase them and we'll discuss those as we have the next series of meetings there will be a capital improvement workshop i believe it's august the 10th the monday before the august meeting that's scheduled and on your calendars and then on august 10th we will go over the um acme the utility budget and the on finalize the solid waste budget as well those will then be completed you'll vote the final rates at the August meeting and then both of the September meetings which are different dates because we coordinate with Palm Beach County and the school district as well to not conflict those will be when you approve the ad valora millage rate for the village of Wellington okay any questions right now

all right brings us to start the items on the consent agenda of course we have the minutes if you have any comments or modifications or questions on that uh just reach out to the bill's clerk's office and they can affect those before tomorrow evening's meeting uh next item is utilization of a town of jupiter contracts the basis for pricing for hydrant maintenance services some of the pants is here to take us through it good afternoon

Good afternoon. So this item is to utilize RNM Solutions for a piggyback contract for fire hydrant testing and maintenance. So we have 2,400 fire hydrants in the system. So we have a program we do where we maintain hydrants every two years. On the off year, we maintain all the valves in the system. So this gives a much higher degree of confidence that a hydrant will work in an emergency. So the maintenance is performed is we check each fire hydrant isolation valve, we lubricate all the nozzles and outlets, we flush the hydrants, perform flow tests, paint everything, and address any hydrant deficiencies. So the funds for this work are included in the operating budget. Staff is recommending approval of this contract with R&M Solutions for $171,067.20 with a $15,000 owner-controlled contingency. Any questions, I'm happy to answer. It's like 70 bucks a hydrant it sounds like a big number to realize it's 2400 hydrants it's it is yes we do per hydrant on a per hydrant basis on a per hydrant basis it is it is a good price and this is the we switch vendors on the last round. We had really the this particular vendor had much better pricing than the vendor that we were using and they did a great job the last round so we're happy to continue with them.

And just to clarify for the people at home, we couldn't pay a staff member $70.

No, this is a cost savings. It also lets us space it out and do it so we're not maintaining full-time staff to do this work.

And there have been horror stories elsewhere in other jurisdictions you have an emergency the fire department goes to connect to a hydrant and either there's no water coming out of it the water pressure is not right, I mean there's.

It's embarrassing when it has a logo on the fire truck, they can't get that's really not a good luck.

Do they get that this aren't providing guarantees that it is going to work.

And they know so you're yeah you're greatly increase your probability there's no vendor that's going to provide a guarantee because you can you know you can turn about one day and the next day it does Sean I I will say every one. We have pretty good luck with the valves in the system and the stuff that we do. When you have 2,400 fire hydrants and we have about 3,300 valves, just as a normal course, if we didn't do this, you could have a valve that goes 10 years without getting any maintenance on it or a hydrant. So by making this systematic effort, we make sure it's documented in RG, we make sure every single one gets touched and that it's working. So it just greatly, greatly increases your chances that it will.

Is there any cost savings if we stretch the maintenance frequency? You just said that the valve could survive 10 years with no maintenance. Well, no. Sorry.

I wouldn't want to do that.

10 years is a long time to not operate a valve. Very good. But if we're doing it every other year now, could it be stretched for the sake of budget?

So this is in the every every 2 years so a WWE recommends one to 2 years so we're kind of we we did the alternating years to kind of keep keep it going. You know could we do both every 3 years. You know maybe I think you're I think you're lowering that you know degree that that you may or may not have an issue.

Working fire hydrants is very important.

Yes, no it is and we always you know you find a few and you're glad you fixed them when you do, so. Every other year is the stretch. Yeah, every other year is kind of a little more than, now I do think, you know, not every utility does this, this is a best practice, this is a good thing to have, like Jim says, there's, it's, you need these in emergencies, you need your valves and you need your hydrants, otherwise problems get bigger and bigger to find the valves and the hydrants that do operate and they might be way down the road.

I'm all about saving money, but safety first that's right.

Next time which is authorization to renew an existing contract for supply and delivery of road base and asphalt milling they can take us through it. Okay, that's a flare. We need.

Okay, the village of Vaughn utilizes contracts for the supply and delivery of road base asphalt millings and other aggregate materials to support the ongoing maintenance of unpaid equestrian roadways trails and village infrastructure. So on August 12 2025 Council awarded a contract to Austin Tupler trucking DS Ekins construction J U D solutions and Palm Beach aggregates This was a one-year contract with 3 additional one-year renewal options we are requesting authorization to exercise the first renewal option with all 4 awarded vendors on this would be effective through August 11 2027 and the good news is that all 4 have agreed to renew with no price increases and we would use the lowest price vendor and depending on what the service we need so we're just looking to go ahead and renew these existing contracts with all 4 vendors.

right this is just a supply contract not for any particular project yet correct okay any questions sounds good thanks all right brings us to our next item which is authorization to award a contract for rooftop hvac replacement at the boys and girls club gym we should let it get us started and mr flaherty remains here for any background information we need

This project includes the removal and disposal of existing rooftop HVAC units and the furnishing and installation of two new carrier rooftop HVAC units at the Boys and Girls Club. The work includes all labor materials equipment crane services rigging mechanical and electrical connections condensate rate condensate trained lines hurricane rated tie down hardware system start up testing commissioning and closeout documentations we did go out for bid on this is a sealed bid low bid and with you can see we received quite a bit of responses. We are recommending awarding the contract to Aura America HVAC LLC in the amount of $82,364. These are two 15-ton units, and we're recommending awarding to the lowest responsible bidder, Aura America HVAC. who we went ahead and check references on because I don't believe we've used them in the past and all 3 reference came back this as exceptional.

So we're recommending a water we haven't used them but people who have a very happy with them and the lowest cost how many units are there at the Bush girl from just the 2 are there more than that. I think it's just a 2.

Okay, so it's a complete these are probably the original to 15 times are bigger the original to how old is that is is in that building fairly new.

I mean it wasn't done yesterday, I understand that but 15 15 years and they still have the original.

This bidding is closed out for this project. Questions.

I think the next item which is authorization to use a source ball contract for pricing a basis pricing for the village gym insulation replacement that Mister they're going to get started in which of Larry remains with us as the public works department has identified the need to replace the existing insulation and those part gymnasium the existing insulation has exceeded expected life.

Service life exhibits visible deterioration and no longer meets the functional need to the facility. Dan Enterprises would be the one doing the work. They would provide all the labor, materials, equipment, supervision, and related services necessary to complete the work, including removal of existing deteriorated gymnasium ceiling insulation, installation of a new insulation system, and contractor will include access equipment, floor protection, demolition, debris, handling, disposal, support systems, and all incidentals. Staff requests authorization to award this contract to Dan Enterprise in the amount of $124,460.47.

We use them before and enterprises are purchasing manager says yes, I heard that corner.

What what amount of time is necessary to perform the work and does it impact usefulness of the village Jim in the interim.

And get that answer for you.

What's in there is falling down so I take a while.

We don't expect to close.

Don't expect to interrupt surface. You might cordon off an area or something like this.

I mean I think the goal would be just like a lot of the the work that happens inside occupied buildings is that the area they're working in would be out of use while they're working on it but generally speaking at the gym. Daytime uses largely is pretty minimal or nonexistent so most of the work would happen and they finish in safe up the location of working in city could still have nighttime use and you just do it space that sequentially so that you're not taking the whole gym out of service.

The work doesn't impact a part usage.

I believe all this insulation is actually in the gym space as opposed to any of the occupied office space so largely that during the day unless it's a special event there is really those Jim said largely empty and so shouldn't be a problem to be able to accomplish the work without impacting program. Next item is authorization to use a Clay County contract for the purchase of parts required to repair various parks village-wide. Same deal. We'll get it to you, get the information.

The public works department seeking authorization to utilize a clay County contract with rep services in the amount of 67,059 dollars and 96 cents for the purchase of the necessary parts to complete playground repairs at various parts throughout the village. The village hired a certified playground inspection company went through and looked at all of the our parks and has made a recommendation on what parts need to be replaced. As you can see there's a 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 total. Parks where you're in get work done a total of 67,059 dollars and this is just for the parts are public works department will do all of the installation for all of those parts so basically just trying to clean up all the parks looking at all the different parts for all different playground equipment, making sure that everything is safe and a public works department would be doing the installation.

some of them do need more work than others so that's reflected in the parts list any questions hearing none let's get that done this is the next time which is two parts utilize bond beach county contract for greenview shores boulevard sidewalk improvements and as part of that also purchase order issuance for traffic signal loop replacements as part of that project I was joining us for this.

Visual aids.

I always bring visual aids appreciate that. And thank you for the pictures. Of course I did.

As soon as he said thank you for the pictures and that's very good. Once the saw comes back up all the pictures again anyway.

Thanks so sorry.

Good afternoon, first item is Greenview Shores Boulevard sidewalk program. This is a two part ask and it's in addition to the mill and overlay program that was already approved at the beginning of the fiscal year. So this is presented to you at Directions Workshop. It's Greenview Shores Boulevard from Paddock Boulevard to Wellington Trace and then Wellington Trace from Greenview Shores Boulevard to forest Hill. The additional ask for these for this project are for this item is for sidewalk improvements along Greenview Shores Boulevard and the traffic loop replacement. The traffic loop sensor replacement along helping with that actually is. So that's when when you pull up to a light that's what sensors the car or that's what indicates that the cars there to the signal to the traffic signal and when you know you destroy it so you have to replace it. So the ask is a $391,000 for both projects the sidewalk improvements are $99,000 and the traffic signal loop replacements are $292,000.

So these sidewalk improvements are like where roots have destroyed the sidewalk and all that's going to be fixed.

Good question. We had a picture if only we have a whole team behind the work on this. So this has to this has to do with the sidewalk improvements relating to the crossings. So It's coming up very good. I'm just going to leave it here. So we've done this in the past where we take the pedestrian crossing and move it closer to the road so that the car has more. So the car gets closer to the to the road as well. So that when the car pulls up to the intersection. They don't cross over the sidewalk. and block the sidewalk. So the purpose of the adjustment is to have a line of sight that's visible enough for the driver so that they don't cross into the into the crosswalk when they pull up to the stop sign.

This is because people don't stop at the actual stop lines they stop at the street which is already through the crosswalk which is where they almost run over people going through the crosswalks where they're supposed to be because I've almost been hit several times because people don't look. They just drive right to the road and they say, oh, you're surprising me. It's like, well, because you're not stopping where you're supposed to stop.

Children don't stop at the little stop sign. So if you don't pull out into the crosswalk at a proper time, then if you're looking and you're like, OK, I can go and you go, you could kill a child. So there's a major problem. So we're not doing anything with sidewalk improvement where roots have destroyed our yet.

This is not we'll have public works look into that into the specific areas as a song on Greenview I imagine so we'll we'll take a look at that and but this projects specifically is for the intersections.

So you're just bumping out the sidewalk at that intersection few feet or what what not right correct and this is an example project.

I don't know that color that the crosswalk greeners because I know I try something else and couldn't do all the things I wanted to do for safety told.

Unfortunately the terracotta color are the colored so sidewalks are not allowed by an FTO T standard anymore.

They cannot we can't think of anything of any coloring correct correct, but we can do bike lanes.

Yes that is still a lot we can cross walking great correct yes.

You know how there's there's locations in the village that if a horse is walking up you have these flashing lights and sees a horse or and let's say the drivers know that there's a horse they're coming up to that that intersection. I'm just wondering what the cost analysis would be between doing running this project and the cost of the mill and overlay because we're going to have to replace all those loops versus the signal lights and the sensors let people know that there's a runner Walker biker whatever coming up to that intersection.

Well at these intersections there there are stop conditions so the that type of a system would be wanted but what what could be added to those would be what Mister Levin had a proposed in the past which is the flashing stop signs and that's a pretty pretty effective inexpensive add-on to to the stop signs expensive or inexpensive and expensive and ineffective.

i'm sorry for clarifying it badly so with that said i'm wondering if that would be a more effective and a better cost money better spent for that versus doing this well these these are tried and true methods um that we have implemented in the past um we can

I think part of the issue is not people don't know there's a stop sign there because this is something you don't want to stop at the stop sign because it's too far back from the road they want to stop at the street so they can see a part of coming stop at the stop line to make sure no people are coming first.

And so the children go behind us correct, but I start first and then block the crosswalk so that the kids have to go behind me. But okay.

So what I would say is that the most effective tool for changing brought a driver behavior is changing the roadway. Signage works sometimes. But the most effective way is to physically change the roadway profile.

Next over blowing up a bridge.

right brings this to the authorization to award a contract for the little ranch's bridge demolition and mr vanceville can take us through this as well and he continues to have graphics

As the mayor indicated, we're blowing up a bridge. We will not be using any explosives. Too bad, but this project has been in the works for quite a long time, but we're now to the point where we have all the utilities off the bridge and we're able to move forward with demolishing it. You may be asking why we would even care to demolish it. The answer is, first of all, it's a public nuisance to be there. Second of all, and a safety hazard. Second of all, our permit expired on it and South Florida Water Management District is requiring us to remove the facility from their right of way. So it has to go so it has to keep or not it's got to go correct and they've been really good working with us. We've kind of we've kicked the can down the road for about 9 years now. Julie and I were just joking about that she used to work at Kim Lee corn and she worked on this project at the same time when we were. The you know work on the so yeah 431,000 dollars the the is the is the cost of it the Let's covered up by this little red icon here is the grant amount which is a $164,000 that will be receiving from the S W a so that will bring the cost down to about to 70.

All right any questions Mister runs was covered in my material but for anybody watching at home. This is a bridge is not currently being used hasn't been used in years it was a multi-lane bridge nearby that was placed in and as you said it's it's got to go correct.

okay next up that brings this next item which is the authorization to order contract for the big blue trace landscaping phase three by just a note before mr ryan's will start this is actually the second one but even though it is phase three

So so phase one was playing that one face one would be Wellington or excuse me the blue trees between South Shore Boulevard Wellington trace which actually was under under construction and contract that at one time. But it was taken off it was halted for a variety of reasons, but anyway, we've moved on to phase 2 which we did last year in phase 3 which are doing this year and budget pending will be doing phase one next year. And the reason we did took away phase one was because we had a traffic calming improvements to it and and some other items to get up to the face we did face we did face we know we did face to face one of these will skip phase one phase one was always one is racist out here.

We're moving to 3 which is really now second phase you hear is what's going to be okay, it's

The goals of this project is what? To beautify the corridor with landscaping and irrigation. We're also putting in curbing along a section to curb the use of the parking on the swale. The project core extends from Patrick drive to South Shore Boulevard. It would look Southern Southern excuse me Southern Boulevard. And at the end of the day to look similar to the court or from. Well I can point and trace to that to Patrick so it's got here some pictures of that.

The same fence lines to school now.

Yes, yes, yeah so that that fence and curb line would extend another a quarter mile past so so you're going from paddock to the old the old newspaper rack.

And then 10 there just like it is with the area in front of Wellington elementary is to not only discourage but essentially eliminate parking along this whale and in this case you're probably going to have some fencing that will not only be parallel to the roadway but also be perpendicular to the roadway because

people are fairly uh resourceful that if they'll just go beyond the limit of the parallel fence line and go into around it phase two which was phase one looks good so let's hope phase three which is phase two looks equally good can i ask one question about the um do you have an idea of what you're doing on the one corner of um paddock that's across the street from the school because when we're when the children are crossing there there's very limited space on that one corner that's across I don't know like I don't know what I think you're talking about the north northeast northeast corner about the northeast corner I don't know yeah all I know is across from the school like that one yeah across the street from St. Rita's yeah correct okay yeah northeast corner

Well to answer your question of there's nothing happening there with this project, but I'm certainly we can go out and take a look at whatever your concern us.

No, I mean landscaping and all that stuff is it going to

I don't want there to be less space for the children and the parents to stand on that specific corner we can look I'll look at it yeah I don't think there's going to be anything that's going to impact the the students or parents queuing at that location generally the fence going along the the North South uh portion of the project is going to start at that corner but we don't believe there's going to be really you'd have to get really resourceful and really not Care about any traffic laws whatsoever if you're gonna try and access the swale from that crosswalk The bigger issue is closer to newspaper racks having something perpendicular to the roadway so that they don't circle around and go all the way But I don't think it's good There's gonna be any landscaping that's gonna impact either because you can't get that close to the corner for sight sight visibility requirements I Still want to look at it.

Okay.

We'll set that up.

I

All right. Next item.

I think this is to authorization issue purchase orders to Palm Beach County for the rebuild and upgrade of traffic signals of various locations. Mister lines will continue to do this.

So as discussed again at the direction of the workshop. This is the next phase of our traffic improved for traffic signal improvements program. We're budgeted every year for $400,000 to do the traffic signal upgrades including closer to TV. and and uh remote uh access from the county to actually control the uh signals currently what they have to do is physically go out to the box and make the adjustments and make the signal timing adjustments and and with this project they'll be able to do that in real time in order to do that they're going to have to run a fiber network starting from southern boulevard they're down to the various traffic signals. So this shows the routing of it that shows the 4 signals that will be working on this year 2 of them are directly connected to schools. Paddock and a big blue trace and also Greenview shores and and a lot tonight school. And the cost of it is $384,000 of course we recommend approval and take any questions.

These are good safety upgrades we talked about before that we're just rolling them out little by little because there's a lot of lights and cash in the budget each year to do them all at once. Any questions.

And these are going to be stationed like red yellow green not flashing.

Yeah, yeah, that's not modifying the signals at all it's going to be more it related where you have fiber and cameras so that the online. Yeah, I don't think Mister Rheinswald is pursuing any a permissive yellow signals anywhere in the village right now. But I don't speak with.

A scar tissue there.

did and I don't know that I think we had talked about it yesterday or the other day with you there's no cash available from Palm Beach County like to help offset this cost, you know makes your life easier.

Yeah, the way they handle traffic signals countywide and even municipalities is that they maintain them, but we pay the maintenance costs in this case is an upgrade so. And then this will help. I mean, long term, it'll help with the signal in terms of they'll be able to diagnose and in many cases address any issues we have remotely. So they don't have to send a tech out and all that. So but that's short term, very small savings because our maintenance costs are fairly minimal. But it's still cheaper than actually going in and doing structural improvements to the signal that was originally envisioned they believe they can meet all the requirements we have to be able to address issues and be able to look at existing conditions by putting the technology.

Right we're looking at 2 possibly 3 signal upgrades per year on doing it this way with the fiber upgrades and just the panel change outs were able to get up to 4 per year.

Excellent. Good stretch.

All right. Brings us to the next item, which is authorization to renew a sole source contract for annual maintenance of license plate reader cameras, software, and traffic analysis. Mr. Delvey, can you take us through it?

Okay, back in 2024, council awarded a sole source contract to flock safety to upgrade license plate reader cameras at various locations throughout the village. They provide a fully integrated system that includes camera hardware, cloud-based software, maintenance support and data analytics. The annual licensing, maintenance and support services are required for the continued operation, monitoring and effectiveness of the license plate reader system. The primary agreement is structured in two-year renewal terms and we're asking for authorization to renew from July 12 2026 to July 11 2028 in the amount of $126,000. So we're recommending continued use of those flock cameras up your system.

We know PPSO loves them because they help them catch the bad guys so they do questions for straightforward.

I think this is the next item which is observation to purchase goods and services for various vendors. For the community center renovation and upgrades project and the still the tickets through it and the street I was here to also provide information on this project.

Yeah, it's the scope of this Cup project includes I T upgrades in the Lakeview room and both I T upgrades as well as renovations in the Graham ballroom we actually have a quick presentation that Jennifer will go through kind of showing you what we're looking to do.

good afternoon everybody how's everyone doing today excited to present on this to present about our wonderful community center that we're excited to use every single day so we're going to kind of get into some pictures from some befores and some afters so this is where you'll see we have a wedding here this is how we have the setup now so we do have to put in a dance floor we have the carpet people kind of come in and they're like okay you know we'll make it work we're going to make it wonderful but we're going to show you the after picture this is what we're proposing So we're proposing to upgrade the Grand Ballroom. And just to note, this has been since 2016. This building has been opened, so we have not made any modifications to this room whatsoever. Yes, past 10 years. Exactly. So we're looking to refresh it. We want to do new paint. The color is going to be agreeable gray, wainscoting, and then also flooring, which is a luxury vinyl tile. We are going to look at doing IT and AV upgrades to support events and presentations. So we do have the screens and the projectors in there, so we are looking to upgrade that as well. And then we're also, you know, if we get this approved, we want to use this as our renovation to help increase our overall access potentially for weddings. We do believe that this would help us increase that, get more people here within our weddings. We do see right now that the biggest rental that we have are baby showers. So we do think that this would help us increase, which would generate more revenue for us as well. As you can see, the projected improvements to the Grand Ballroom. So the contracting quote, which is the creative contracting, is $64,830. So that would be for the paint, the wainscoting, and the flooring. And then you'll see the IIT and AV quote would be $15,442.76. So we're hoping this will increase the perceived value overall, especially, you know, us having our neighboring municipalities with green acres, rural palm. So we want to make sure that we're staying up to that standard, especially, you know, not touching the room since 10 years ago. We do believe this will help us, you know, like we said, increase our private event rentals as well. So this just goes into some historical rental activities. So you can see how we used to use the room versus how we use it now. So FY21, we had 130. You'll see we went up to 205, 313, 337, 351, and then 384 is where we're at as of June 25th. So we are increasing year over year. Of course, we're maintaining with paint and those types of things, but an overall upgrade to the room would probably be beneficial at this point. Another proposed room improvement would be our Lakeview room. And right now we're currently looking at our IT and AV equipment. So you'll see that that would be an overall cost of $48,627.25. We're also looking at future improvements. So we would like to do the paint and the flooring as well in the future in both of these rooms. Both of those rooms historically are used the most because they are our largest rooms. We're able to host bigger events, and we're also able to host a Grand Ballroom event plus a Lakeview event. The projected cost for this would be $48,627.25, and we do believe that this would also help us increase our overall rental revenue and our appeal in this to our customers as well. So here you'll see the Lakeview room. This just shows you historical data. So the way we have it broken up is east, west, and total. And the reason being is that the east could be utilized and the west. So the room is capable of being split in half. We do see that a lot. But if they do have people upwards of 65 people, we do have to put it into a total rental room. So it would be the entire space. So you'll see FY21, where we were, and now where we're at now. So FY26, again, as of June 25, 2026. So we're not even through the entire year. So the use is tremendously increasing year over year, which is great. People want to come to the community center. They want to host their events. And I think the upgrades would also help us increase that revenue as well. So this is our community center rental revenue year over year from FY21. Just to show you kind of where we started, FY21 and where we're at now. We do have obviously July, August and September. So that number will only increase for FY26. with the total right now being $299, $498.74. So we are seeing that we are able to accommodate more rentals. We're able to turn the room over more. So when we do that, we do have a lot more wear and tear on the rooms as well. So with that being said, I'm here for questions if anybody has any.

The carpets held up very well has the amount of traffic gets it has it takes putting in the vinyl flooring is a good upgrade. My question is really something for the acoustics is that the carpet out the acoustics get worse generally we do anything to kind of help with the acoustic and in that room upstairs and downstairs once you do that.

Yeah, so that's why we're going with the luxury vinyl tile. So it does have more of a padding within the actual floor. And then once you get all the chairs and the tables in there, it will help offset the sounds. That is something we did think about and did talk about. But this also helps us too with turnover time. So for instance, if somebody wants to come in and have a wedding and they want a dance floor, which is historical, they always do, and somebody else wants to come in later and have a baby shower, we're not having to flip and get rid of the dance floor. We're able to just clean it, turn it over, done. And so that's why we were looking at that as an option.

few questions.

Why not just go ahead do the floors paint Wayne's cutting for the Lakeview rooms that you're going to we did talk about that and if if approved we would be doing the Graham ballroom August 5th between August 5th and August 26. During that time we're going to be shifting kind of everything into the Lakeview room. It's just and what you start getting closer to the end of the year. The amount the massive amount of use in the building we thought it would just be cleaner if we just did the grand ballroom in between August 5th and 26th shift everything over there and then by that time we're going to start getting in towards the end of the year and then we just hit flooring next year fiscal year we certainly don't want both of them shut down it's just a lot and we're getting closer to the end of the year when you start getting into the holidays is just there's just that I'm surprised we even have that 3 week gap you guys are probably holding it. Yeah, taking rentals just in case it got approved.

Yeah, it's like an economy of scales to buy the the vinyl flooring and all that stuff my right to get it all even if you don't do the work, you know just to save on the cost of materials being delivered twice and all that stuff.

I'm saying basically you'd rather just approve all of it now.

Yeah, the cost of it and then I want exactly and the other thing I would think that would save some cash in the future. We do have the quote for that I believe. Okay, well we have to talk about that yeah. How much does it cost to have a wedding at.

Yeah, I figured you might ask that so if you are a non-resident to non-resident a resident of both okay. So in total, it just depends obviously on how long the actual rental is. But sorry, get over here. Got too many papers. All right. So grand ballroom, if you're a resident Friday through Sunday, which is typically when people get married, it would be $200 per hour. If you're a non-resident, it's $280 per hour. So typically with a wedding, they will run out the room the entire day just for setup and everything. So cost usually is upwards of like $3,000 to $4,000 depending on the time.

That's yeah, it's cheap. Yeah, that's great. And as far as these contracts that are that we're talking about for like a the avian flooring all stuff doesn't that out as well or is it that we've gotten quotes on every at least 3 quotes on every one of those.

How's the other equipment there can it H back and anything in the kitchen areas.

Yeah, it's all great. Great yeah, but that's great and everybody that's a big actual selling point for us is that we have 2 kitchens and we have very very nice kitchens.

So since I sometimes miss verbal cues that we have consensus that we were going ahead and adding the additional work for Lakeview we want to read on the back we've got we've got some purchasing will look at it between now and tomorrow check.

Yeah, it's over the threshold jump.

A lot of rules.

You're welcome, sir. I checked out for a while there, sorry. All right, moving right along to the next item brings us to item M and N, and we can look at them both together. One is ratification of amendment number one to site access and construction at risk agreement, and the other is approval of the seventh amendment to the purchase and sale agreement with Wellington Property or LLC. The amendment to the construction at risk agreement, and as Cohn can confirm, ANY ADDITIONAL INFORMATION, BUT GENERALLY SPEAKING, THERE WAS A REQUIREMENT FOR A LETTER OF CREDIT, AND IT WAS PURSUANT TO THE ORIGINAL AGREEMENT TO BE DRAWN ON A FLORIDA BANK. IN THIS CASE, IT'S DRAWN ON NEW YORK BANK, SO ONE OF THE AMENDMENTS IS TO GO AHEAD AND ADD.

ALLOW IT TO BE ON THE BANK IT'S BEEN DRAWN ON.

Correct and a cash bond be provided so that should be get to a situation which we hope to never do where we have to present the actual letter of credit.

We can fly it up there on the money we take into the bond to go. You know it's going that OK. Thanks for really nothing.

I was thinking Laurie would go but that's that's fine.

and the other amendment is a seven amendment to the purchase and sale agreement the Wellington property or LLC this is an amendment to the portion of the agreement that is the purchase of what we'll call the East parcel what I like to call the mixed-use parcel and there was a an extension last extension was for June and this would basically add two more extensions bringing the last extension available to the property LLC to August and the original cost for each extension was $50,000 that's been renegotiated to 135 per extension. And at this point the basis for that was also that the want to property LLC related Ross wants to close on the property coincident with the closing on their financing package for the development. So that's the timing.

Timing and we get paid more.

Correct story.

It will be credited against the right will take more was getting more cash now, but I still the same.

Yeah, they pay for the extensions and then we're done extending that's correct. Yes because we'll close.

That's the point of the spark.

Any questions on those.

take us to where we have to let her now a lot of letters again this next item is for the Q last month also are back to Q against a lot of you don't swap agreement with MH Wellington 2023 LLC and this is a piece of property that's within the right of way. Outside the right away. Limits at South Shore Boulevard and Pearson road. If you recall going back now. very long time when it started but we finally went under contract earlier last year and they've requested additional time to complete some paperwork and review and due diligence internally and this will be that extension

And we we we get a a needed bridal path as part of the land swap right is original conditions of the project remain the same.

It's a big $200,000 for the property and they're conveying the bridal path which right now everybody believes to be within the village of control and ownership but it is not privately owned and so we would get that and be able then to maintain a property as part of a great pass. It's a good deal finally get it done. next item which is resolution number 2026-14 interlocal agreement for lake worth road this is just the uh finalization of what started out as the annexation for a portion of lake birth road adjacent to panther run middle school if you recall we annexed panther run a couple years ago and uh At this point. We're picking up the portion of Lake Worth road that's immediately adjacent to the school that remain within the county's jurisdiction to this with a long this jurisdiction and correspondingly after it's in our jurisdiction based on the annexation we would have operational responsibility for that section of roadway and that's the basis for this in a local agreement which is required for the county to turn it over to municipality.

So we've annexed it now we've got to just transfer the current ownership issue.

We haven't annexed it yet that will be coming for final adoption next meeting.

The next meeting or tomorrow we have not met for acting July meeting first reading already.

Yes first reading already. The county we will transmit this I lay to the county for them to adopt on the 14th and then that same evening. We'll hopefully have you adopt the annexation and then we'll be good to go for. So then the timing of those things are strictly procedural. Yes, what we're trying to get it done before the start of school year.

On deck again for the next item which is Russia's number 2026 dash 27 ARP network of age friendly states and communities action plan and resolution of support.

And Mister Cosmos here she has a short presentation on the side of this we survey from like 3 years ago right this was not I thought this is a new survey first this is the one from 23.

This is in the service of this well there's a survey that she that that's that's part of the justification or or background to the yeah the backup to the action people are looking at this don't say we just took a brand new server this 3 year-old survey.

We're going to have our youngest staff member present the AARP I should plan. You know what AARP stands for.

So the Village of Wellington joined the AARP network of age-friendly states and communities on January 20th of 2025. So resolution number 2024-58 approved and authorized the Village of Wellington to submit an application with a letter of support to the AARP liberal community program for membership in the AARP network of age-friendly states and communities. today we are requesting the approval of resolution number 2026-27 a resolution of wellington florida's council to adopt an age-friendly action plan to support the arp network of age-friendly states and communities membership and providing for an effective base the arp network of age-friendly states and communities includes towns cities counties and states that have committed to being more livable for people of all ages and especially older adults

The Village of Wellington believes that our nation's towns, cities, and communities should be livable for people of all ages.

Through the AARP Age-Burman Communities Action Plan, the Village of Wellington aims to create a community that is accessible and enjoyed by residents of all ages and backgrounds. The Village of Wellington's action plan contains three main projects based off of the Polko survey. These projects are the freebie program, the bike lane expansion program, and the kayak program. The freebie program is a transportation service for senior residents in Wellington. This program launched in May of 2024 to make it easier for seniors to get essential destinations like medical appointments, grocery stores, recreational facilities. all without needing to rely on friends, family, or costly riding services. The bike lane expansion program looks at eight corridor projects totaling approximately 18 miles of roadway enhancement. This program will implement milling and resurfacing in conjunction with vehicular lane narrowing to accommodate wider bicycle lanes upgraded to meet current FDOT standards. The goal of this program is to modernize bicycle facilities cost-effectively while significantly improving safety, connectivity, and mobility. And then the kayak program looks to implement a low-cost public use kayak service off Lake Wellington, and the goal of this program is to increase mobility, health and wellness, and overall fitness. Overall, with the goal that our nation's towns, cities, and communities be livable for people of all ages, the Village of Wellington is proposing these three main projects as our action plan to improve livability. Through the implementation and continuation of the freebie program, the bike lane expansion program, and the kayak program, we hope to foster well-designed, age-friendly communities that support economic growth and make for happier, healthy residents of all ages. Thank you.

I'm excited we're finally getting kayaks in the water we've been talking about that for 3 years now.

So that's exciting so they don't get run over by motorboat was that as long as they don't get run over by motorboat.

That has been a problem.

Right now we're just waiting for the whole pool to be demoed in that site to be put back together before we put the tax out there because they're going to be on the end of the promenade where we have the best access. I were the boat houses. What well past about us towards all all we can yell at him yet so you should be able to part pretty close to the where the the cash will be made available.

Any questions about the 3 programs to which we've been doing the kayak one is new free be a what's the what's the cost of the village for free.

It's about 300,000 320,000 is what we have budgeted for next year.

And there's how many vehicles that they operate and just out of curiosity that they run it from what time to what time 8 am to 5 p.m. Monday through Saturday. Kind of opposite of the the RNM contract would it be more cost effective to have 3 Tesla's operated by well to staff than it would be to continue from this.

I'm going to go out on a limb and probably without even looking at the numbers say no only because as soon as we take on unless we want to try and have a whole host of part-time employees that don't get benefits the cost once you have a cost for an employee even at the will say the the lowest level pay grade. Once you burden that rate with benefits, etc. Then the cost become probably more than what we're paying. for the outside contractor. The additional issue there is that then you have to deal, you have to worry about sick time and that kind of stuff if somebody's out vacation then we've got to have somebody else fill in the West with this one it's turnkey. But we could certainly look at the cost internally would be generally speaking it's tough.

There's also the additional cost of actually scheduling we I would say 7080% of the seniors call in for their rights they don't use nap more difficult for them to use an app so we would literally have to have a you know the call in you know and and route ourselves And I don't we don't have the software either that they used it with an algorithm to determine where the cars go and so forth to be very difficult for us to ourselves.

Have we ever thought about increasing the age requirement so instead of a 55 and up going 65. We always I say that's 55 is not that. Thank you.

Well, I think we have to be careful because the seniors considered a 55.

I get that but we can designate will whose right freebie or not regardless of the thing are you.

discriminating because you're not allowing 55 store.

We were discriminating for 18 year-olds to use it right so I think we can we can certainly run reports and determine how many users fall in the 55 to 65 range and so many use between 65 you know we can we can break it down and determine whether there is a significant use of 55 to 65 there may not be if there isn't that there really wouldn't be any but if there is then you could possibly go from 3 cars and 2 cars and kind of look at but we can certainly look at the all data.

And the last question as far as like is there the capability of turning freebie into a cash model also not for the 55 or 65 depend upon what the threshold is but let's say it is my cashier that's 17 years old and he's a ride to work that she can use it kind of instead of using uber we can put this into a $5 ride $10 ride that revenue comes to the village.

Yes, Mister to miss coats have reached out to free be just I think they just met with them on Monday. And that is there is an opportunity to do that they can absolutely certainly do that we have to look at you know the whether the the ride for the youth and whether the first of all what the age group would be on the start getting into some liability issues and with young younger kids 18 years old yeah so and then the time the times and how it would impact the the the wait times for the seniors right now the way we added a third vehicle because the wait times are starting to Because of the use so that by adding the third vehicle the wait times came back down to about 20 minutes 20 20 minute wait times which is great for senior you call in 20 minutes you have your vehicle there if you start using those vehicles to start transporting youth even if it's at a cost the wait times on the seniors may may increase.

There are other models in other communities that have used this kind of system, whether it's freebie circuit or any of the other programs for youth, you know, basically not for senior use or not just for adult use, but use it for youth to offset issues, youth programming and that kind of thing.

Can you bring us that data so we can look at it? I'm sorry? Can you bring us that data so we can look at it?

Yeah, we can certainly do that and you know we also have to look at that you know whether we start allowing the youth that used to you know the previous to go to school and home from school and you're talking about you know, yeah, no I would say we have to set restrictions.

Yeah, but I was just thinking that if we're going to keep freebie how can we make some money out of this and offset that cost so.

We've also talked about sponsorships and being able to wrap the vehicles. I think freebie has mentioned that they're having trouble right now. It's it's not a great time for them right now to be able to get sponsorships and wrap the vehicles. I think Jennifer Nicole mentioned possibly utilizing you know cut builders that are in the area you got to win ours and the mentors and the Devos doesn't although maybe they want to start wrapping the vehicles we can get some revenue offset some of the cost that way.

I would also like to at least this is how I see it be careful be with you know, there's revenue but we always have to remember there's liabilities to. I'm all about revenue because that's what keeps us going right but lot abilities can also cost losing the revenue with me. When we look at this I want to make sure we're looking at this balanced of revenue liabilities if we change anything.

And the other thing that you need to think about is that once you open this up for advertisements by outside. People you make exactly you have to be content neutral and so you may wind up with somebody sponsoring that you'd rather not have displayed on a vehicle like that right have limited ability to do that that's the challenge correct. So it's a slippery slope.

Okay, great. Thank you North.

All right for a lot of our consent. Those are all our consent items at this point races to public. And we have to our first public hearing items. Consider together how the 2 separate items one is ordinance number 2025 has 26 which is the 14, 8, 3, 3, 50th Street comprehensive plan amendment and the next item is ordinance number 2025 dash 27, 1, 4, 8, 3, 3, 50th Street rezoning. And Mister Jones is here.

I know we got new public comment since the last meeting is there any changes to either of these items from the last meeting.

No changes to the items now.

You want to hear about today or just wait for tomorrow for this before. And just to note this is quasi judicial partially so we're going to limit what we can discuss in detail today.

I think the attendance is still present both items together.

The last time that way yes.

I do understand that Mister Rosenbaum is going to be present on behalf of the applicant. And you do have interested an interested party or interested parties.

We have 2 is the parties with we have a number of them with 2 representatives. One has multiple interested parties and in the other I think it is I don't know so part of how many just want to. To representatives multiple parties.

So we're this all in detail right more.

And I know that you've received some materials written materials where the people will not actually be able to be present and under our new rules it becomes part of the record, but we don't read those out loud at the meeting so it will be part of the record and you can rely on it, but it won't be right otherwise reading for hours and hours and hours and hours and hours and hours and hours and hours.

So I may pull the gym bars just now so did we hear we heard 2 witnesses at the last correct we did and then one we denied and then one we hear we're here for a second reading but now we're hearing both again.

tomorrow so why is that you you partially denied in other words you you approve the description change exactly you approve the description that land. The legal description and you denied that the removing the site specific conditions and so it was advertised. The the original title of the ordinance was advertised twice.

And so it he presenting on the full application since that most of it was denied they just presenting on the legal.

Great and normally since it was only first reading beyond beyond the fact that you really had 2 items within the first time which is the comprehensive plan which was the conditions which were legal tonight in total and you have the the the the legal description of which was carried forward but regardless even if both were denied for example you would still have a second reading because of the denial denial at first I was the first reading doesn't guarantee that you don't have second reading you still need to reading that correct.

I deny everything on. It would not come back for a second which is going back a second time because we passed part of it and what happened was the legal description.

I mean the title of the ordinance was advertised twice with the removal of the site specific conditions. So you are hearing it again. But I would suggest to you that if you are inclined in any way to reconsider that item, you know removal of them we would have to transmit again to Tallahassee because we already asked on first reading right we we already transmitted the denial of that.

So yeah, I don't I think we should only listen to what is being passed a second reading of his person denied fully denied denied denied that's just the why are we here and again so if we can just hear what we hear what we can ask for second reading just the part that's come back to us right can or can they just use your time however they want to use your time.

Well it was advertised as written so I would not I would I would not limit their presentation I would allow them great issues I will correct and what they can talk I would allow them to make their presentation. But my point to you is that if you were you know if if it if you vote the same way that you did before. There's that's you know we're done if for some reason you decide that you want to you know we consider that for some reason to pass a tomorrow this that we the first reading has that that would become that we would have to transmit again correct and then re advertise for another reading. Okay, this is a it's a very unusual situation because of the fact that it was partially approved and partially denied said because it's however they want.

Is that because we mix the 2 ones is together to you know instead of keeping them separate.

It was the it's a comp plan amendment there there they're both items the the Legal description that change and the conditions could have gone independently, but because they were in the same ordinance. They're still even though you you partially denied part of the kind of split the baby so we kind of still need to both part of the comp plan amendment check around right not the zoning that's right with that's right.

and remember the comp plan amendments are legislative so even though you know we're saying it's quasi-judicial we're really just combining those two hearings um for the purposes of presentations you're voting on the comp plan amendment on the comp plan amendment that's a legislative act um and it's a different standard correct and then the voting on the rezoning is a quasi-judicial And that's what has to be based on the evidence that's been presented at the hearing. There is a totally different standard of review.

But you can remind everyone I will tomorrow yes that there's 2 different items yes and 2 different standards of review so people understand what we're talking about. So we don't want to hear this today right of them just talk about perfect. That's why I agree with that takes us to see.

The next item which is to order summer 2026 dash 11 which is the freestanding shade structure zoning text amendment Mister Schultz to take us through that.

So this is a zoning text amendment or if you recall some weeks back months back this something that the air be had requested to be brought forward. They had been approving a number of these pergolas and gazebos with the same standard and wanted us to and then actually I think we got consensus from Council to bring this forward. To codify that if it met a certain standard of 120 square feet or less with a height of less than 10 feet And it didn't need to admit all the other standards that are provided within the text amendment. It could be approved administratively And then if you again if you're greater than a 120 square feet within certain parameters could also be approved administratively and if not then you would go to ARB but they had been approving I think just this past cycle they had approved more than a dozen of these pergolas and gazebos and felt that that was enough to make it the standard. essentially uh right now just if it doesn't um if it's not as i mentioned 120 square feet or less 10 feet in height or less it doesn't need to be constructed with the same materials as the principal structure but it has to have a rear and side setback of five feet and be screened from view If it's larger than that. It can have a flat roof and it still doesn't need to match the principal structure again as long as it's completely screen from view and then can't exceed 12 feet in height and there's some setback minimum setback requirements as well. And the air be did review this proposal and recommended approval to the council.

Cool 7, 0, OK for the whole time tomorrow.

There was question easy to be with 7, 0. They recommended to be approved the absolute that because they are these been seeing it so many times right.

I'm pretty sure next item which is sort of summer 2026 dash 15 the interlocal service boundary agreement, Mister Stills to take us through that as well.

The second reading of this.

This is first. This is so if you recall we went to the annexation process with artistry Lakes North of Southern maybe if I pick the right room. It would be helpful.

You know this. We talked about this at length.

I thought it was I thought we already did this on first that was to enter into the inner local service that was to enter into it into the green we had to do it was just a move.

I can't seem to get this to to work so you move forward now you move for you for us. Right action right we had to tell the county we're going to do it and then they had to agree to us doing it and then we had to do it now we wrote it now. So, this is in... Not in the trivia.

I thought we heard this one. That's why I asked for a second reading.

We have talked about this at length. So, this is... Yes over there. Now I need a coach. So this is in response to the annexation of artistry likes the the county objected to that annexation and so in discussions with them we proposed in a local service boundary agreement. Thank you John. So this would be the boundary this proposed includes an artist relates with the properties to the East and West is

outlined in the red outline just to be clear at the beginning, this is just in the event Wellington decided to try to annex any of these properties which are not we're not saying right now we're annexing we are she likes but we're not saying we're asking anything else right now the current our plan to annex this is if we decided to we have an agreement with the county as to how it all work.

Correct okay, this is our all separate votes at separate times if they ever happen. It establishes the process and procedure for the annexations which jurisdiction is going to take on the search delivery of what aspects and essentially much like artistry lakes, the other properties are relatively the same. It would be Wellington, you know land zoning development approvals upon annexation, but all the property owners need to consent. As you said the agreement does not annex them of these would still be County public utilities as well as any roadways would be County roadways are private and all those all other service delivery would be Wellington's if annexed. So that it just says you said it's just setting up the the agreement between us the county so that essentially when the annexation request for annexation comes forward. We have the county's approval to go for with that request.

This avoids a fight with the county down the road should we decide to annex and the properties in this red square.

Correct as well as resolving the current objection to the artistry lakes annexation right. So the process you this is first reading we will then send that to the county for their first reading it will come back to the village Council for adoption and then it'll go back to the County Commission for their adoption because it does require an ordinance even though it is an agreement and then shortly after that we will come to you with amendments to the interlocal governmental coordination element of the cop plan to incorporate the agreement. Thorough and detailed not fast and quick.

So in other words is going be around for a while.

It's a big ball. Yeah, so the the agreements good for 20 years unless we extend it. And we hope to get the county's approval. Okay. We're here the whole thing tomorrow and the other questions for 10 today.

That takes us to the end of the book, but I know we're not done with our meeting right so.

Yes, I want a couple things that I just wanted to mention. First of all. I know 2 of you did your form ones I know. Councilwoman Sylvester is going to do hers and I think the others of you are ready to get done. With respect to the brief Frank quiet title action. We are waiting for 2 additional stipulations and the only entity that we have not had any communications with its capital one we did move for a clerk's default they would not enter it so now we need to move for court and once we have that and the 2 other stipulations will be in a position to move forward with obtaining a final judgment. I'm also I just wanted to remind you that you had I sent out and an e-mail from Jamie Cole from why Sirota challenge is challenging the constitutional amendment that would be placed on the ballot for approval by the voters to lower property taxes to challenge changing the language of the bell of the year that he's changing he's challenging the language is he thinks it's misleading because exactly right exactly. So they're not asking for us to join that effort. but they did you know they are looking for individuals to join and so you know if you're individually interested in joining then you know i can give you that information but they're not looking for the municipalities to join and that's it

That's it okay. I have 2 items before MR. Stillings jumps into the first part of our workshop one is another item that I'd like to add for tomorrow evening for the the consent agenda is in a prior action this Council approved authorizing me to execute uh amendment number five to the comprehensive agreement with bolton athletics and its staff's recommendation to go ahead and uh have council rescind that authorization to have me execute that agreement and uh we'd like to add that to the consent agenda for tomorrow evening and if we have consensus with that the other item i just want to bring forward and report is that we had two appropriations that were on deck for consideration by the Legislature and ultimately the governor and his approval of the budget. The one item, which was the appropriation for the Acme Pump Station project, which was a continuation of last year's approved appropriation, was vetoed this year, did not survive the... That was 650?

Was that 650? I'm sorry? Was that $650,000? Last year, yes.

So did not make it this year have our second appropriation which was addressed the improvements for water and sewer at the Cape Park parcel has survived and made it through and that was a belief for about 4 and a half million dollars. That's all I have other than that I'd like to turn it back over to Mister still needs to take us to the first item in our workshop which is just an update on live local projects that are currently in the pipeline.

Is this start with an explanation of what live local is to people who might be watching.

Yes, of course, I figured it. I can know that's not going to don't go dark again people is that's right.

We'll try this.

All right so the live local act was a piece of legislation first that appeared in 2023 through Senate bill one of 2. And it has been amended each year since you'll find it in the statutes now under chapter one 6, 6, 0, 4, 1, 5, 1, and essentially it was the states efforts to try and assist the with the increase in delivery of additional affordable workforce housing around the state. What it requires local governments to allow multifamily and mix use residential developments in areas zone for commercial industrial mix use without the requirement of any changes to the property or any public hearings all approved administratively. And so regardless of what the zoning land use or otherwise is or any other special exceptions or conditional uses, those are not required to be processed. The statute lays out the max density which is not below the highest allowed density where residential use is permitted in the jurisdiction. The max building height as well which is the highest allowed height within one mile or 3 stories whichever is greater unless you're Jason to single-family homes on 2 sides of the property in which case it's a 150% of the height of the highest adjacent building. As I mentioned it's administratively approved and to qualify your project has to have at least 40% of the units as affordable for a period of at least 30 years and meet our land about regulations for multifamily developments. Questions. All right. So what you see on this map on the left of the screen that is the annexation area that was referred to as and try to acres. It's along Southern Boulevard and Seminole Pratt Whitney is what the the runs along the larger red rectangle. The what's in red are the commercial properties and the 2. properties outlined in yellow or 2 projects that we have been reviewing for a few months now. These are little less than 5 acres each. They both have commercial land use and zoning as you see within the annexation area. They're proposing a 106 units at each site. This is the site plan that has been provided. There are as you see 63 2 bedroom 2 bath 43 3 bedroom 2 bath. These projects are actually 100% affordable. And they're going through with Palm Beach County, you know some more information on the 2nd for housing bonuses housing bond assistance with the financing of the project which actually increases their affordability requirement to 50 years. The developers new rock which has multiple projects throughout Georgia, Florida, Texas. 9 of which are here in Florida. The closest one is just south of Okeechobee West of Haverhill. Please called Haverhill residents and the residents of Haverhill. This was their initial rendering. But I believe they're going to a 4 story model. But they said they intend to maintain the same general design element of these images.

4 stories is allowed because why.

If you go back to the Max height, it's basically the maximum height allowed from what's the maximum. 56 feet what what structure is that it's not a structure basically the highest height we allow with within a one mile area of the project because it's not adjacent to a single-family residential. And even the one side the one site is Jason single family on the 2 sides. And that would be basically a 150% of of about 30 feet. I just some detail information about their project. So this on the left hand column is the distribution of unit types of the NMI average median income of the households that that they intend to offer. So it's between 30 to 80%. Average median income and that's based upon the income limit calculator from Palm Beach County of a family of 4. So you can kind of see the so the 60%. They have 39 units. And that would be roughly a household income of a little over 70,000.

That's combined income to buy just.

So as I mentioned they're getting some assistance from the county through the housing bond and the left column less left table shows their their total project funding and the right column shows the county impact fees and the fee amounts of the county is why I put waves up there they're actually getting funding from the county. What the county does they have a program where they take the earnings from their impact fees and only those 3 roads parks and public buildings and each year they make those available to be requested for application toward their impact fees. And this year they allocated a little more than 3 million dollars in total and that's distributed across the county and through the various zones so for example roads has 5 zones in the county. were in zone 3. I recall zone 3 was a little more than $300,000 was available so this project getting about half of that. Now they have made a request for some waivers of our land education requirement and our impact fees. So I'll talk about the bottom to rose the parks and civic. That's a land education requirement in that we have an LDR for based upon the resident population of the development. So we're we typically require 10 acres per 1000 residents for parks in one acre per 1000 residents for civic. or a an in lieu contribution. So if you recall whether it was related or some of the most recent projects they've had that same contribution. So what I did simply was look at the average per acre value around this project which is roughly about a $110,000. According to the party property appraiser and apply that to the acreage that they would be responsible for paying in lieu now that is the code. States that it's at the option of Wellington so that's something we can say that they don't need to provide. The other 3 are at the top of the impact is to decide that this council decide that is that administrative that would be Council. Well, I think we've decided that that would be Council.

um the project itself uh does not require council council loves it or hates it we don't get this is a council level policy decision that mr shillings and i are happy to bring back to council we have not um to that end we have not taken the option of not requiring it thank you

Now the impact fees are have been requested to be waived as well so those are the calculations of this is per project not just for the 2 projects of this is each project would be required this. And the Florida statutes does allow for communities to waive impact fees without requiring it to be to be paid back otherwise to be back filled by any measure if it's for affordable housing. And so yet so they made the request and what we don't have a recommendation for a specific amount we do think there's a merit for some consideration of at least a partial waiver if if not full of that would be the

consensus of the so all the numbers on the right the only two of the stars are the ones we can wave or can wave all of it or none of it you can wave all or none of it okay

And if you think you know that little under a million dollars that's added to each unit cost and so you know that the while they're not here to defend themselves and I think I will have them attend the meeting if we do schedule this if the council does want to hear or take it under consideration. They can going to sing for their supper and tell you. what what their margins are in terms of why it's important for them to make this request. It's our it's our decision at some point have to come to us to ask us to waive some part of it. The request today was whether or not you wanted to come before you right and if you the consensus is no then I go back to them and say that's the the amounts the amount.

Well from my standpoint, this is the first of local that we're being presented with to my knowledge so I'd like the first at least the first one to come to us to have a discussion on how we want to treat this one and potentially future one so we have a baseline because we've never this is the first time someone's taken advantage of this statute before to do a live local project within one of the borders and so we've never had to deal with it so I like that they get to be the best case. That's my thought.

And so the hits keep continuing. This is another property at the southeast corner of the same area that is under consideration right now by developer for 212 units.

How did we arrive at doing this versus any other normal development.

Well I mean the the state legislature kind of put this in our lap and said here's what you have to do if a developer comes forward with an eligible project and so we it wasn't really a decision that we make other than when we annexed we did change the land use for those properties fronting on some of Pratt Whitney from residential to commercial. So that L shape if you go back to the that map so we actually know it's just the properties along Seminole pride that we changed from residential to commercial.

The generally is a live local act and any of the provisions of live local would apply to any commercially zoned property within the village these happen to be. The only vacant once I think all the other commercially zoned property within the village generally has some type of already developed use on it so that that might be the reason you're seeing it here first but technically any commercially zoned property would be eligible under the live local act.

The commercial mix use or industrial right.

Will there be anything else built other than the residential any other type of or is it just going to be strictly.

strictly residential. I mean yeah it can be there are projects around the county that are mixed use including residential. We the I didn't detail all the provisions of this the statute, but we are limited in which so if we wanted mix use we could require more than 10% of the project to be mixed use. And the project any mix use project the square footage 60 for 65% or more of the square footage has to be residential so it's fairly limited in what's available. A few the project the 10 acre site was looking at a mix mix use proposal. But they found it very sure complicated for them to design it. I'm not sure why but they have since chosen not to proceed with the mix use and are going strictly with residential.

We can't direct that use we can tell them it should be mixed use versus 100% residential.

Only if we had that so there is an option within the live a local act for community to establish its own to allow a live local type project with that doesn't quite meet the standard. It takes it says you know that that actually because we can loosen the think apartment if you want to what we can pose or additional conditions on if you want to write week we can.

The political that they follow the state statute we don't get to control what happens there.

It says yet. Right before the the sections were says what we must do. It says that we may approve the development of housing that is affordable. Including but not limited to a mixed use residential development on any parcel. Commercial industrial including continuous contiguous parcels. which can regardless of underlying zoning so long as at least 10% of the units are for housing that is affordable so that's the only provision that gives us an option. But otherwise it's a requirement.

No developer has submitted anything for any of the additional red spaces. Not yet. No Sir.

And those 2 developers are these different people are the same developer for both the same developer for the 2 and yellow and a there are one for the second for the other. Yeah, they're going.

Mister ceiling since live local is fairly new or there are any other examples of live local currently in the village, Wellington. Are there any other affordable housing projects in the village, Wellington know and where is the closest live local project to the site outside the village.

I I I think the one I mentioned that over to be in Haverhill fish. The only one that I'm aware of because of the developer. I haven't followed them. Any other projects. That was it.

You went back to the beginning.

We derailed you. No, I'm sorry. No, I'm done. Okay. Any other questions?

This is just coming soon, and most of it's in the background. It won't come back to us until they want to ask for reductions in impact fees.

Right now, the site plan should be approved very shortly. They're still going through some of their approvals with the county on the financing.

They expect to be back to the county on the bond second reading in August. August.

There's a good ARB it will yes, okay, yes, air be still approves the elevations in the design doesn't go to PZ AB and doesn't come to Council that's correct.

Is this bond part of the bond that was done. 2 years ago. Yes, it is this is part of that yes that was a referendum. Yeah, so they have to go it's nice that they're finally using the money.

Yeah, and believe it's 25 million for each project. It's what they've been approved.

Yeah, and the affordability will be part of a restrictive covenant that they'll record on each of the projects. Thanks thanks and.

All right for sister next workshop item which will be related to town center improvements and some of the items that are discussed at our visioning session come on back because here.

Hello again.

Hi.

So let me go ahead and, sorry, I went back to my original one. So let me just scroll through. Oh, there we go. I don't want to show all the pictures up front. So this is based on our conversations that we had at our directions meeting. So we did put together a report for you to show you kind of what it looks like if we did move forward with potentially fencing the amphitheater. So you'll see here, we have the space here where we would Put the fence and then the food trucks would stay exactly where they are currently and then to the left area Which is currently where the pool was that's where the proposed Thursday night market area would be so you would have three locations That would be activated and you can kind of see with the metal fence. We're looking at a hundred and fifty thousand dollar estimate the Coliseum hedge would be the twenty three thousand dollars and total making it a hundred and seventy three thousand dollars for the overall project and We would also look at creating three ticketing areas. Two of those would be for non-residents and I'll get to that why we have the two. And then also we have the one resident entry lane. So you can kind of see the flow of the event and if you've been to our Thursday nights and it is a little bit different, it would be a change. It's not. okay sorry guys there we go lucky so this gives you a beautiful visual of how the fence would look this is our actual amphitheater um and this would show the hedge and then the fence would be six foot so it would be high enough to where we would be able to control if we needed to for ticketing and for people entry and those types of things that's six foot yeah So the opportunity here, Thursday night, so we're seeing non-residents, we're seeing 56.31% are non-residents, 43.69% are residents, and our overall attendance from June 5th, 2025 to June 11th, 2026 was 90,983 in attendance. So this is our typical Thursday where we have our concert, our 18 food trucks, and our local market vendors. Then you'll see as we transition to Saturday, we do have 67.66% non-residents. We have 32.35% residents, and then our overall attendance is 36,427. And so this is where you'll see we have the concert, we do not have market vendors, and we have five to six food trucks on average. So this shows what the potential revenue could be. If we decided, OK, we have 49 Thursday events. We've got 90,983 people in attendance. And we have 56,030, sorry, 56.31% non-resident and 43.69% of the residents. So if we were to choose the $5, the $7, and the $10 model, so estimate we're at 51,245 non-residents. OUR ESTIMATED REVENUE MINUS OUR ACTUAL BAN COST. SO THIS SHOWS YOU WHAT WE SPEND ON A BAND FOR A THURSDAY NIGHT, WHICH IS $118,599. THIS ALSO SHOWS OUR FOOD TRUCK REVENUE, WHICH IS $98,140. OUR MARKET REVENUE, WHICH WAS $84,307.73. SO OUR NET SHOWS YOU ON THE RIGHT HAND SIDE WHAT THAT COULD POTENTIALLY BE. So if we were to go the $5, we would be at 320,073. If we went the $7 model, it would be $422,563. And the $10 model would be $576,298. I assume the same number of people that come for free would come if we charge them. Correct. Seems unlikely. Correct. And sorry to... No, you're good.

Maybe be off track here, but you're saying that we pay the band $118 for the year for the year.

Yeah 49 events.

Yeah, sorry bad. We were gonna figure out how to play instruments real quick No, the average is about $2,500.

Yeah, including sound. So that's what we pay Thank you. No, you're welcome You're like whoa. No And when you do that math not per person does that include kids per person or just adults prefer so great question we are going to get to that but we are looking at the model so if they are 12 and under they would be free. But we would require them to be accompanied by an adult so we do have a lot of kids that do come out on Thursday and Saturday nights. So we do think that this would also help with the overall you know parent supervision of the kids and all of that too so but we will get to that in our model as well.

Well thank you so sorry what. Keep keeping in mind that the estimated number of attendees are based on cell phone data so not necessarily if it's right it's it the majority will be adults that those numbers there may be some kids in there that may have a cell phone at age 10 or 11 but we're not that that are included in that number. So but we think it's a pretty good number based on the fact that it's it's based on cell phone data so you think those numbers are mostly adults because we were going to move

The proposal would be for children under 12 to not have to pay right so the number we think the numbers of adults are accurate, but we don't know what the number would be if we start charging people show up. Correct we don't know that right yeah.

So Saturday nights, we average 20 a year. The attendance is 36,427. You can see the resident attendance rate versus the non-resident attendance rate, which is significantly higher. Over on our scenarios, we did the same exact. We went with $5, $7, and $10. For the year to be in cost or 73,650 so you'll see that our net would be 49,570 or 98,858 or with the $10 non-resident fee would be at $172,790. The actual bank cost average on a Saturday is about 3500 yet the average band cost on a Thursday is about 2500 sore acts on Saturday or a little bit more expensive than Thursday nights.

Your calculations don't include soft costs, waste removal, activity of public works that needs to be present when there's an event?

Correct.

I have a question. I know we've discussed in the past having like a VIP area. So if someone was paying to be in the VIP area, are they paying that in addition to this fee if they're a non-resident?

So if we did a VIP section, we would probably, if we were to go that route, we would do the tents and it would be a second ticket sale. So they would have to pay just the ticket sale and it'd be a VIP bracelet. I can't imagine we'd charge them double. I don't think that would make any sense. So it'd be a separate sign-on for that.

What other municipalities are charging for admission for their.

So we did do some research on that. Boca does charge for some of their events, but they do have a built-in structure as we know with miser it does have the the buildings around us with those kind of assist with that unlike us we don't have anything in order for us to charge we would have to have a fence just because there is so much green space out there people could come from all different directions and I don't know that we'll be able to control it logistically.

But even at the $5 rate we're paying for that fence. I think you've got your return on investment and that we're getting there.

Yeah, but besides Boca who else is charging for a second that so Boca world pump doesn't charge green acres doesn't charge and then doesn't charm West Palm, yeah they don't charge so we were we would be you know, but we do have obviously a lot of non residents coming here too because we put on a lot of concerts.

So you're just charging for them to get into the fence correct. We think this could cause problems for people that don't want to pay and they just want like it could be very crowded outside of the area.

The collusion so help with that.

Yeah, I mean, it certainly could. I mean, it doesn't stop people from staying outside of the fence. I mean, that's a good point. You know, if people don't want to go inside the concert, they certainly could stay outside of the concert as well.

I mean, generally, the use at those Thursday nights concerts in particular, but even Saturday with a smaller crowd, generally everybody's coming to sit down. Nobody's, like, hanging out. on the peripheral uh area periphery of the property and just listening to the music you're either coming you're camping out you're sitting down you're bringing your cooler on your chair and uh if you really get into it you're going to be dancing in front of the stage otherwise you know nobody's like i don't i don't think there's going to be a big as big an issue The people hanging out by the market saying I'm cheating because I'm listening to the music and they kind of just sits in front and in fact largely most of your folks while this is a larger area most of your folks are in the real infield which is on the on the state side of the large.

And with the clues is growing up that's going to be it's going to get very difficult to cheat and see the that's right.

But as we know you can hear from almost everywhere.

This is true. Definitely. Okay, so this shows you our event revenue. So I know this was kind of talked about as well at the directions. So just to show you how much we do generate from our market vendors and also our food truck revenue. So you'll see year over year, we're definitely increasing. So far this year, we've run into $62,515 from our market vendors. Since we did increase our market now year round, you will see that number continue to grow just because it is a year round market now. Our food truck revenue, we generate quite a bit and this year alone so far we're at $70,822. Last year we made $98,140. Beautiful. So it's a good number to see. So this is going to show you kind of what we are leaning into the cost recovery analysis. So timelines to recover the $173,000 of our capital investment using non-resident entry fees. So you'll see here our estimated revenue from non-resident ticketing, our fence and landscaping costs. If we go the $5 route, it'll be 8.1 months to recover. We go the $7, it'll be 5.8, and $10 will be the 4.1 months to recover our costs.

Would it be worthwhile to have like a, a couple's cost like for example, let's say we said so on $7 per non resident and if it's a couple. You know not resident or even 10. I mean I think I like that better.

So yeah, this is giving a synopsis of kind of what it would look like but we can certainly you know if we wanted to move in that direction so. okay so this would be our proposed ticketing and entry concept so we would have three lanes um and we would have the ticket booths there would be two for non-residents because clearly we see we have more non-residents than we have residents um they we would go through they would check the id we would also collect the fee we would not just collect cash we'd also collect a card as well to make it easier and then our resident entry booth they would show obviously their driver's license they would have express entry because it would be quicker for them we'd be able to verify And then also we would have signage pointed out where they needed to go in advance. And then also we would have the stage area and controlled entry. So we would staff it. We would have all of the staff, you know, collect IDs, make sure that they have the tickets. We would also give out wristbands. So residents would have green, non-residents would have red. that way it would signify that they've either paid or they're a resident so they would have entry so if they went out to scott's place to use the restroom came back we would know that they have you know the bracelet their resident non-resident so that way we were able to control it our market vendors as we talked about would be set up in the green space for thursday night markets internal staffing or ticket booths and then also ticketing software and pre-event ticket sales too so we would make it easy you know for people to purchase if they wanted to or if they wanted to purchase the day off

And our thought was that we want didn't want residents to be standing in the same line as non-resident while we check their ideas and collect payment we want residents to be able to show an idea go straight in.

I guess one of your lanes could be for people that purchase ahead of time they can just shows right thing and the press one for the collection current.

If attendance drops how are the food truck vendors going to take it if there are that we would lose food trucks if they had less people to service.

Yeah, I mean we if we lost people it would depend but usually our food truck provider which is your on he does provide enough food trucks and we typically do provide the 18 so even like on a Saturday night you see we have way less people we still have 6 so we would definitely look at adjusting the numbers just so the food trucks wouldn't you know lose revenue of course.

And just again, man on the street observation for since I attend some of these concerts. You have a distinct group. of folks that go to the event for food trucks and that's not necessarily an overlapping group in large part with your concert goers most of your concert goers attend and they're there for the concert they bring their own cooler to bring their own chairs to hang out they dance they do all that there's a large number of food truck folks that they hear the concert they hear the music but they really don't even go over there they may overlap with the market some but sometimes you don't. That Venn diagram is not 100% overlap or even 75% in my opinion.

It may encourage more Wellington residents to go.

Exactly.

Let's crowd it for a little while and then, oh, maybe I will attend. So I think we might see a shift.

If it's controlled access and gated entry to you have a increased liability burden security. Bag check any of these kinds of I'm just thinking about any space that currently has a gated and controlled access there's always some kind of clear bags.

Less coolers. I don't think it makes a difference whether there's a fence or not whether you should if we're worried about something happening the fence doesn't prevent right something happening anyway.

I don't think it increases our potential a racial yeah.

Yeah we did it's it's going to be the same as if we did have the fence and since we don't we're not going to we're not going to be disallowing bring your own cooler whatever it is in your cooler so there's that there's there's no bag check required or anything like that.

The other aspect of thinking about it's not just the Thursday nights and Saturday nights if you want to rent.

The theater that now it's a closed environment that you can rent to some event or what have you that was always an extra cost for any gated events that were rented or in some cases if we had a gated event there ourselves that was always an extra cost to get temporary fencing and then of course we all know temporary fencing some of the most attractive so that actually would open and Rufus and things of that nature.

Yeah.

urban pick a burn. It would definitely save some of those men organizers a pretty penny and incentivize them to come and have events here because it's already fenced instant right and they charge them more yeah. No matter what no matter what we decide this I can't see this happening before October one so we have a little bit of time because what's going to take we're going to have to install the fencing and we're going to have to come up with our processes and everything else so you're still looking at 3 months down the road even if we get some direction.

I have mixed feelings because as a banker expand crushes and I always look at the other side of everything.

This is do we have staff to even take care of all this. We do so we do have a large part-time staff. They do help us on Thursday and Saturday nights that you know we could always implement within this if we needed to.

And do we know how much staff is going to be needed to be able to handle this.

Yes, so the the actual ticket booths we kind of ran that too so we would have the part-time staff and then we'd have the lead staff like Rick and Heather would also be out there. So they would be able to accommodate that within those 3 tents and their part-time so they were 25 hours so we wouldn't have to you know hire new people or anything like that so they would be able to assist.

My concern is the time frame as you're waiting in line and now you got to prove your license a lot of people don't have their updated license. Yeah, they moved yesterday and they still haven't changed it right. I mean it just brings a lot of.

Well, I mean they're they can come and pay if they don't update the license, but it gives them an incentive to update the license which is a legal requirement.

And they go but a lot of people don't do legal things to think.

Also our other thought is because as many of you know we've got folks that come in and put their chairs down front of that and that they're at 9.10AM just to reserve their seats. We would be closed and we wouldn't open up until 4 p.m.

So

Yeah, the fight logistically it there's some challenges are just a clean I mean there's going to be folks are saying why do live in Wellington and but I don't have I mean it work you're going to get into all that kind of stuff but you don't have to deal with it.

I like the idea that the I think that's something that can you can monetize and people would like to go there have 4 chairs set up in a bucket of ice and to worry about bring their stuff with them. I'm still look warm idea trying to create a whole admission structure for yeah, but I'm still thinking about it.

Because I'm got mixed feelings. Yeah and VIP. I mean if if if we're not fenced in it's still it's going to be yeah, it's going to say you still have the IP and if that's it's going to be it's going to be very difficult to control the IP without offense to set chairs up.

Take the areas off. But the VIP chairs out and people just buy them if they don't bother me take away.

200 whatever that may be charge. It's just going to be walking in from everywhere and you know the idea of the VIP cost.

So I would say just based on other VIPs that we've had at the amphitheater, I mean, anywhere from $100 to $200. I mean, I think people are one seat for the table, like a table for people to sit on. Yeah.

yeah i think i think in some cases the other option for vip would just be a cordoned off area where you have chairs now again man on the street observation i don't want to sit in a plastic chair when i go to a vip i just assume bring my own so that those are things that i think have to get fleshed out if if it's something that that's considered uh whether like said i think i think you would end up not necessarily doing a vip that that miss burritos considering where you know because that then that's kind of next level where it's similar to fester it's so much more stress where you have the pods and that kind of thing versus because then that substantially increases not only the consumers cost, but also our costs and management time, as opposed to just basically a cordoned off area where you might have stanchions and folding chairs. Or you could have, you know, if you dial back to COVID times where we actually squares on the ground, you know, and you still have stanchions and all that. But then you say, OK, here's a square. You can bring your own chair. But I know some of the appeal is I'm coming with a cooler and nothing else and that kind of thing. So there's options. Mm hmm.

depending on how we choose to proceed and it kind of never let's talk with us and working with me as I'm I want to give this a talk and get the PowerPoint sent to us.

Yes, please no problem.

And then there might be an option where, you know, the desire is still to have the fenced off area and not do anything differently. You just have an area that then allows us to have more flexibility for paid events because that's the biggest shortcoming here. We have a great facility, we have a great footprint, and it doesn't look like it, but that footprint is larger or as large as some of the other amphitheaters where you think you've got a lot of activity, but the irregular shape of it prevents us from having as easy a time to have paid events gated events so we could be still electing to look at the project but not necessarily look at it for this purpose but it would allow us to have other gated events which would increase rent is your VIP proposal the chairs in section up front close to the stage or the covered set up that I've seen before like we had an Italian fest back closer to the pathway

So we could do either or I think that if we decided to go that route. We can certainly do the chairs or we could do the tables with chairs as well.

I'd like to see that in your market analysis when you tend to send up and then once she is it just break down when you when you send a conversation what's included like a little bar or is it just the right.

And if if we're going to charge maybe even have like a season pass instead of a one time yeah, yeah, it's to the $7 or $10 per couple. Here's your season pass for however much hundreds.

I make it easier for sure.

Are we done.

I think we are complete and if we wrap up. We have a R B starting next door at 07.00PM so we still have time to sneak out get out that location otherwise just note that that that started 7 will have a meeting going on next door. We're going to go for the anyway.

We're just a case adjourned.