City Council - Regular Meeting

presentations, proclamations. We our first one is for the Youth Advisory Board and Megan, this is Megan, Miss Alexander, this is yours. Thank you.

Thank you, Mayor and Council. Uh once again, I have the honor of presenting an applicant for the Youth Advisory Board. In the audience tonight is Iraq Kukarnney. Sorry about that. Um and she's here with her family. If you had the moment to read her application, it is amazing. She Yep. She has outstanding career goals um perhaps in the medical field, maybe a vet or a cardiologist, both of which are incredibly challenging. She also is active in her school. She's a member of HOSA, which is the future health professionals. and she was also active in a project called uh I'm sorry a club called letters for rose and also the brain to heart club where they support elderly residents and they work to spread health awareness and opportunities for underprivileged children. Um, one thing that I was impressed with having been a former track runner was she is uh in cross country and is really uh apparently has been running around since her childhood. So, uh, if you all would like, she is present in the audience. If you'd like to call her forward.

Yes, please. Would you like to come forward?

Hi, and welcome. Would you like to tell us anything more about yourself?

Um, yeah. Um, my name is Ara Carney and I'm a freshman at West Shore Junior Senior High School. And I just want to say I'm really grateful for this opportunity. And I wanted to join the Youth Advisory Board because I grew up here in Melbourne and I don't think I would have become the person I am without living in such a great community and I'd love to give back to it. I think it's very important that I think it's very important that the youth should have an important voice in the community because um and I would love to be that voice because I want to address their concerns and see how they can also become involved with the community and um I think it's a great opportunity for me to give back to my community and also um make myself a better person and work toward my leadership and um skills and so that like I can um pursue my future career goals.

All right. Thank you. Any questions from the I don't have there I don't we do not have All right. Is there a motion out here? Miss Miss Adams. I'll make a motion uh to approve our youth advisory board applicant and also just make a note uh I did read in your application that you won for your science fair in both seventh and eighth grade. Congratulations. [crying] Thank you so much Mr. Mr. Frampus. A second. All right. Thank you. We have a motion on the floor for Miss Adams and a second for Mr. Frampus. All those in favor, please signify by saying I. I. Those opposed say nay. Motion carries 70. Thank you and congratulations. Thank you very much. Welcome.

All right. Our second item is the selection of the deputy mayor, Miss Alexander. Thank you, mayor. Um, as you have seen in your packet, the uh charter defines when the deputy mayor position is to be selected. And I have to apologize that I missed the last meeting and Deputy Mayor Bentley was very uh kind to serve an additional two weeks. You each have ballots in front of you and um I will turn it over to the mayor from this point forward because I think she's going to ask who's interested, who's not.

All right. So, anyone who is not interested in being deputy mayor, um please um take your just Let us know so that we don't ex put the X in the box for you. There's anyone else? I'm not running. All right, we remove Mr. Bentley. Mr. Frampus, did you want to Uh, yeah. Typically, anybody coming up for election doesn't go, so I'll withdraw my name because of that fact.

Okay. So, that's Mr. Frampus and Mr. Bentley who are not going to be considered. All right. Then then in that case, please mark uh we have several. So, if we have to do this a couple times, we can, but please mark one choice as to who you would who you are voting for to be deputy mayor for the next year. If you could also make sure you fill out your name at the top. Thank you. On the first round, we do not have a majority. We have three for Alexis Maguire and three for Diana Adams and one for Austin Gaylord.

All right. Okay. So, we'll do this a second time. You have your your two top candidates is Diana Adams and Alexis Maguire. So, if you could vote for either of those ladies,

I get to vote twice. Vote early. vote often.

I was gonna say All right, with four votes, we have Alexis Maguire is the new deputy mayor. Um, those votes were from Council Member Frampus, Council Member Gaylord, Council Member McGuire, and Mayor Young.

All right. Thank you. And congratulations, Miss McGuire. Thank you. Congratulations. You get new business cards now. You get a new badge for a year. Yep. Exactly. We'll save them. You know, save them. All right. So, next item. There are no modifications to the agenda. We have no cards. Nothing for public hearing. Public forum. We have no cards for public forum. Consent agenda. Next item is to approve the consent agenda. Mr. Frampus. Make a motion we approve the consent. Miss Gaylord.

Second. I did it wrong. [laughter] Absolutely did it wrong. I don't know how long it's going to take to get that

I I should have waited for you, Miss Alexander.

All right. So, we have a motion on [laughter] the floor from Mr. Frampus and a second from Mr. Gaylord. All those in favor of approving the um for the minutes, please signify by saying I. I. Those oppos say nay. Motion carries 70. All right. Next item. Addendum to the agreement with the city of West Melbourne and promise. Good evening, mayor, deputy new deputy mayor and members of the council. Uh this evening we're bringing back this item from our last council meeting. Um, there was some discussion on potential uses or or the word I I tend to gravitate towards harmonious uh uses uh for promise to lease the facility out. Uh we did jointly come up with a a list which we added into the council um staff report. I know Mr. Keel is present here from promise of uh promise uh as well to answer any questions. I do want to make a quick note though that uh while this list is is kind of a uh an attempt at harmonious uses, nothing on this list uh guarantees that the council would approve something in here because, you know, there's certainly extremes to each one of these uses. Um, nor does this list exclude something that we haven't, you know, if there's something we haven't thought of or if there's items the council has thought of and wants to add, um, you know, the the right the right use could be the right use, but I think this is a in general intended to be uh categories that seem to be uh very harmonious with the the current park. So I don't know if we if we want to turn it over to Mr. Keel or

Yes. Would you like to come up please Mr. He has a 45minute presentation he would like to present this evening. Normally I do.

Congratulations. Um no you know just just that the city manager and I got together and I crafted the initial proposal and then he came back and made modifications. We had some discussion and um we did agree to his, you know, last point that there could be something on here that kind of seems to fit but maybe might not be acceptable to all of you if the opportunity exists. And then there could be something that comes up that we just haven't thought about. So ultimately, you all will have the final say, but at least this would get us started on being able to um you know create outreach to see if we could find an acceptable fit for the use of that building.

Mr. Francis, I kind of have a I don't know if it's a strange question, but um the wait list for promise right now, how long is that? The wait list for promise uh 200. And um does West Melbourne residents get a preference to that? Um because I was told by a resident we don't we don't do well we we don't specifically I I I we don't specifically um have a preference list other than what fits in to you know what works for the housing authority but the I think the answer is no.

Thank you. Right. Thank you. Any other questions? All right. I don't see any other questions. So, we are being asked to approve the um agenda. I do have some questions for Mr. Roadie, just not for Mr. Q. Oh, all right. Thank you. Um Mr. Kyle, did you want to continue on with your questions? We have Miss Voltz has her light on. No. Okay. Mr. Frampus.

Um thank you. Uh could be for the attorney, could be for Mr. Rodie. Um a couple things confuse me. I thought we were also agreed that we were going to change the alcohol thing in this section in today and I don't see that anywhere in the new contract or something. And it says that it's removed from the original or from the agreement that we approved before. And I thought that's what we talked about the last.

We will have it on the next agenda for to um it's it's a separate agreement than the amendment to the lease agreement. It's a standalone agreement and we'll uh bring forward uh an agree we'll bring forward a way to terminate that agreement. It's not part of the lease agreement. If this passes, that's going to it's going to be that there's no alcohol allowed. Right. Correct. And and it does say in here, no no alcohol.

Well, and there will also be an ordinance that'll have to follow that, but the ordinance will take a little bit of time because it's got to go through the land development uh ordinance process, which means it's got to go to PCB, and it's too late to get it on the next agenda, so it'll have to go in January. So, it will be something that will be happening, but it'll take a little bit of time because of that.

Thank you. Um your hormon harmonious potential uses. Um, if this passes, I agree that it's nice that we have these uses, but it seems like the reason we put them is we don't want anything else. However, in the contract itself, it says that they can still bring back other ideas and then bring it back to council. And why do we have these harmonious choices if we're just going to allow them to bring back other ideas anyhow? Because it I mean I already read in section D on page 9 A5 says the organization uh purposes of tenants or use that is not consistent with the agreement. then the organization shall approach city blah blah blah. What's the sense? Why do we even have a list if you can come back and renegotiate it at the end? I thought we were as a council wanted to say this is our narrow frame that we want and don't bring us anything else.

It's certainly the council's prerogative to do that. Um the conversations that we've had with promise are just they're they're We would hate for there to be a good use that we just haven't thought of that the council would actually like and want it would want to entertain. Obviously in having a list then just bring back anything and then we just comes up for approval. That would be the council's prerogative,

which is I thought it was our prerogative the last meeting that we wanted just a list of of uh ideas and nothing else would be considered. That's what I thought we decided last meeting, but it doesn't seem like it got into the contract this meeting. Um, and and I'll be honest with you that uh the I read through the contract, the initial lease agreement, and it really seems like council put a lot of effort into it and and uh even thought of this situation coming up that if the business doesn't work out that then it reverts back to the city. And it seems like it seems like council's direction was clear on how they wanted this to go and um you know I'm a little disappointed that we know that and we're still going a different direction. So I won't be supporting this. Thank you.

Miss Vult, I have a question for Jeff. Um, the building was paid for is paid for by who? Donors. We received a donation, a big donation. Yes. Okay. But it wasn't just one donation. It was multiple uh small multiple smaller donations. It was one very significant [clears throat] donation and then for some of the equipment there were some other people who donated much smaller amounts of money. Yeah. Okay.

And I have been in touch with the donor the very significant donor and they are very supportive of what we are trying to do here. So they're I have kept them fully in the loop on everything and they understand the whole situation and they just want to do what's right. you know, they want to do what's best for the residents of Promise, which is what we're here trying to do. But if the residents of promise are not even going to be involved with this at all or

so the the intent is [clears throat] any right now this is is to the detriment of the residents of promise because we are raising money to to close the gap here. A favorable result here will result in resources staying at promise for the residents of Promise and the money will go towards our endowment which is meant to pro provide a um stable financial environment for promise for many many many years to come. So continuing to run it the way we've been running it actually hurts promise. Resolving this in a favorable way through a sub lease or you know through a sub lease will will create instead of a loss an income which then will benefit the residents of promise and will allow us to put some of those resources towards helping them with frankly more employment than we're able to help them with here because the economics don't really warrant us being able to employ too and too many of them. So th this this favorably resolving this for promise would be a very significant win for the residents of promise.

Thank you. I was I was just concerned about the donor to make sure that they were okay with what is going on because it's it's not your money. it's it was his money or their money, whoever it was. Um, and so, um, if they are content with what's going on, um, then I'm I'm good with it. The, um, family of the donor, the donor and the family of the donor are very supportive of what we're here proposing today.

Okay, great. Thank you. Um, Mr. Bentley. Thank you, mayor. Actually, I'm having a hard time with this when uh you know, you got your heartstrings or however you word that tugging at you. Um, but I was here during this entire process of the original agreement. And our intent at at that point was to allow the restaurant at the facility and employ residents of Promise in that facility. And I think we all wish that would work out, both Promise and US. Um, but we also put a clause in there that we were very careful to put in at the time that said that this could only be I think that says it can only be a restaurant and that it can only be used by promise and that if promise for any reason gave that right up, it would revert back to the city. Is that I'm going to ask the city attorney if that's true because that's my interpretation of what we wrote back when.

Under the current agreement, yes. So, I'm struggling with that's what we all agreed to when we wrote the contract. Yeah. And I get it. Things have changed. Um, but I can tell you we would not have allowed anything else to go on that place but promise back during that time frame and and I struggle with that. We would not have allowed what they're asking back then. So, I don't know. I just, you know, wanted to point that out that This is different than what we agreed to and you'll have to decide whether it's the right thing or not. I I'm not only trying to do what's right for Promise, but I got to do what's right for the city. That's why I'm sitting up on this council and while I do anything we can to help promise, I I've got to look out for the rights and the benefit and the what's right for the city for the position that I hold and and I'm just struggling making those two mix. Thank you, mayor.

Thank you. Um, Jeff, I hate to have you keep getting back up and down again, but I have a question for you as well. I'm sorry. So, I know you were asked the the last time if you had spoken with any um realtors, and I know that you had a realtor on your board. Um, but you hadn't done it yet because you didn't know what how this was going to go up here. So, knowing that we were going to do this tonight, have you reached out to any realtors that might have an idea of another um business that would go in there? No, I mean we we we have I have had informal conversations with potentials but nothing formal because it was all predicated on what happens, you know, with this agreement. So, no, we have not engaged the broker. I had a brief, we do have a real estate broker on our board. I had a brief conversation with him today. He's on his way to the Panama Canal and um we just thought that we would wait until after this before we really move forward with anything. We thought that would be respectful of the process.

Okay. And I know we did talk earlier today and you did tell me you do have promisers working there now. We have we have employed, you know, at the moment four for limited hours. We're we're open on Friday, Saturday, and Sunday. And so four Promise residents work there, you know, work there prior to us closing.

Okay. I promise I won't call you back up here again. I don't have any lights on. So So I think Okay. [laughter] All right. Thank you very much. Um so I know the when we did this when I was up here and the whole idea was that this should be for promise field of dreams working in conjunction with promise. That's why it was built without any steps so that people with uh physical disabilities could easily go from one park to the next. It was and we did not want to compete with uh with the with the county park. We wanted to be unique. That's the reason this was written up and we wanted it for always be that disabled people had a home here in West Melbourne and that was it. And we were very happy to have the have the um the their living uh area here as well. So this was ideal. Um, we have a contract. That's the way it was written for at that time. Um, that's kind of where I'm heading with the contract. Mr. Frampus, your light is on.

I just wanted to reiterate if if a motion does get made on this that um you consider in the motion removing um 5D out of the clause, which allows them to u bring in different ideas than the ones that we have already approved. uh if it gets approved that are on the list to be approved. Also don't agree with some on the list that u some of the school programs, kids programs, um I don't I don't think they should be on the list that church activities, it's all activities that are going to require a huge amount of vehicles, uh traffic in our our you know park lot and and I I don't agree with those activities. uh some some are good where there's low intensity which you know uh could be a good thing. The culinary arts program could potentially be a good thing. But as far as any hightra um uh you know programs going on there, I I don't think that's a good idea. So u you know it would be up to the person that makes the motion. Thank you, Mayor.

Thank you, Miss Adams. Thank you, Mayor. I do agree with Mr. Bentley's assessment that I think from a heartstring perspective versus resident of West Melbourne perspective from a whole park, um, it can be difficult to look at this contract that's coming before us to say, "But isn't this only good for promised residents?" The flip side to that argument that I think should be considered is promised residents once they become promised residents are also West Melbourne residents. Um, and I do think the previous contract, I was not here when that contract, you know, was being decided by that council, but I do think that contract is more clear. I think they set a very clear expectation knowing that they wanted promise to utilize the space within the park. There was a vision for that park. It had a purpose. It still does, but I don't think anyone on the council at that time could say, you know, you have a crystal ball that nobody saw COVID and the restaurant industry being hit the way it was and all of these factors that unfortunately have now fallen on to promise and the cafe and and the vision that they had there. I think in terms of the potential uses, I mean, it is to me it's a longer list than I expected and it's, you know, in terms of topics, I feel like they're very broad, which makes me nervous. But at the end of the day, the approval still comes back to this body and I think this body could say this company, business, organization, whatever it is coming before us, if they have a clear plan, can answer all of our questions. Then at the end of the day, we can decide and say we think that fits the vision of the park and the vision of this council or it doesn't and that's okay. But I

think to do what's best for the residents at promise. I don't think anybody up here likes to see them losing money month after month. And it feels like no matter which way they go, they're currently going to be losing that money. So, I didn't see necessarily I don't know if they're the right words, but I don't see the harm in letting them try because they might go out there and there might be a perfect organization that could be a good fit in the park and say, you know what, it's worth trying and maybe this council agrees or they come back and they say, "Hey, we've we found someone and this council says, you know, we've we've given you as much leeway as we could, but at the end of the day, we don't feel like it's a good fit for our park and our residents and at the end of the day, we're responsible for that. And the third option could be they could come back at the end of that window and say, "Hey, we've looked. There's nobody that's a good fit." And then it still reverts back to the city, but at least we've given them a shot. At least we've let them try and tried to support them as much as we could, keeping in mind both the Promise residents and our general West Melbourne community. So, those are my thoughts on that. Thank you, Mayor.

Thank you, Mr. Frampus. Mr. Roie, um, if this all goes through and they find somebody to purchase the building, which is one of the options, I think, right? No, it just had it just can be leased. Okay. So, what what's the procedure? What happens if that business fails? We just revert back to Oh, yeah. probably the attorney, but uh it everything just reverts back and we go through all this all over again.

Yeah. I mean, okay. So, just want to lay a clear path for what we're doing now potentially and and what would happen in the future. Right now, this is an addendum that essentially allows them to close shop for 6 months to lease the property. If after 6 months they find somebody or they're close to finding somebody, uh they can get an extension for another three months to negotiate the terms of a lease. At that time, we would need to amend the contract. This isn't amending the contract. The current contract still stands as is. All we're doing is protecting them from us entering the property and saying you violated it because you're not running a concession. Therefore, we're going to take it over. Just my my thought was if it succeeded, what what

there there will be picture look like down the road. So at that time we would enter into an amendment that would per uh permanently amend the contract to allow that use. And we would have to have language in that amendment that would address what would happen if the if the lei um breaches on their contract and essentially goes out of business, stops paying rent, whatever. um to ensure that promise um you know has to pick up the ball and run with it again because they're ultimately going to still have to be responsible if they're lei um breaches the contract they have with the lei thank you pretty much sounds like muddy waters to me but okay thank you

Mr. Bentley. Thank you, Mayor. I wanted to ask the city attorney, what happens if they say they find somebody, but say they, you know, there's no definition here about how the place is maintained or anything like that. What if they don't do as good a job as maintenance as as what promise has done? What recourse does the city have?

Yeah, tenants are generally responsible for maintenance. Um, one of the things I would suggest, and we haven't really discussed this far ahead with Promise yet that I'm aware of, is that um, that promise would in our amendment with them, we would make sure that Promise ultimately stays responsible for maintenance. Now, they can use whatever tools and leverage they have to compel their tenant to uh do the maintenance, but ultimately as with the if they break the lease, promise is still going to be ultimately responsible because they're they still owe the building and that doesn't change with a lease. Thank you,

Miss Boltz. Well, with all that being said, um I would like to make a motion that we move forward with this um and give Jeff six months to try to find somebody um to take over with all of the information that we've talked about and um hopefully get things moving for Promise once again over there. So, that would be my motion. Um along with the no alcohol, well, I guess we'll be dealing with that at another time. Um but um anyway, that's it.

All right, Mr. Bentley, question. Can Can we get a want to get a second? Is there a second? Mr. Francis, your light is on after it's not on Oh, up on up here. Okay. Miss Vols, your light is still on. No, it isn't. And Miss Adams, I have your light on. My light is on. Okay. I'm sorry. Okay. I couldn't see it. All right. Miss Adams, I'll second so Mr. Bentley can ask his question. All right. Mr. Bentley. I just have a one simple question. [clears throat]

What happens if you find your lei or whatever the term is there and this idea fails? What's your backup? Or if you don't find someone, are we going to start this process over? What's the plan? If in six months you've had no clue, for example, boy, I hope that's not the case. I understand, but I want to be prepared as a council that I know what we agreed to six months earlier.

Yeah. I mean, we're not going to walk away from our commitment. Okay. We we have the lease. We are responsible. So then we would figure out a way to somehow keep it open. Would it would we keep it open in the same way we are now? Probably not. But we would do what we we we would do whatever we have to do to be in compliance with our agreement with the city. Not, you know, full stop, right?

We will we will live up to our agreement. It would not look like it does today, just to be honest with you. We would try to minimize the losses and we would we would we would make it happen. And I hope we don't get to that point. But if we do, we will we will live up to the terms of our commitment to the city, which we always would. Mr. Frampus, I'm sorry. Yes, Mr. Frampus. Jeff, [laughter] sorry, I tried to catch I tried to catch you before you I'm staying here. Um, just kidding.

Just to follow up on what Mr. said, "But doesn't it stop the bleeding by taking the offer the city gave you? Doesn't that stop the bleeding?" You know, we've got a $1.7 million asset that is outside the park is worth way more than that right now. So for us to just take an offer that is just really feels like you you you're saying the building itself no no land involvement is you got that appraised at 1.7 we have a $1.7 million into that building and does that include the losses? Does that include your

It wouldn't have the losses for a different use though. No. Does that include the running losses that you've had? We've got we've got running losses, but what what I'm saying is that

just saying the building itself, what was the building that's got a value in the marketplace? Yes, it's in the park. It could be valuable to somebody who's who's got a use that would be consistent with the city's purpose, who might be out there looking at doing some type of expansion or real estate on the outside of the park. and they might be looking at $400 a square foot where even at a million7 you're talking $150 $160 a square foot. It would it it if this building worked for someone else and it was consistent with the city. It would be a huge deal for them if it accomplished their business objectives. So all I'm saying is that that person may not be out there and we may try for six months and not no one's interested. In which case maybe what you're saying is definitely the best offer we got during this six-month period if this goes through. Um I I was at the parks and wreck meeting the other day and it was suggested um on a somebody commented to me after the meeting that um during the closure maybe it would be beneficial to the city and the residents to remove a section of the fencing that's blocking the uh tables and stuff so residents could actually sit at the tables. Is that something that you would consider during the closure time? I mean, I don't know if it makes sense mainly because it might be a valuable thing to have for a perspective.

I'm not saying remove it all. I'm saying remove a section so residents can go in there and sit down during Well, it's not that big. I mean, there's not that much fencing there. I mean, all it does is Well, there's like six picnic tables there. I think I saw when I went by there today and and um there's it's and they're they're covered for shady. It was just brought up to me at the parks and recck meeting and I thought it would be a good thing for our residents and I understand that. Thank you.

No, you can't get into the tables. We actually we actually put the fence up at the behest of the city and it had to do with the alcohol. So that's why we originally paid to put the fence up. So but now it's up and because that's part of the lease that might be and that may be a valuable asset to somebody who might be interested in it. I hate to hate to take away value that might be valuable to a prospective tenant, but maybe that maybe after we get through this, that might be the right thing to do.

All right. So, we have a motion on the floor from Miss Volultz uh to approve this u the um addendum and we have a second from Miss Adams. All those in favor signify by saying I. Those opposed say nay. We have motion uh fails four to three. Four yay and three nay. Four four nays and three yays. Okay. Motion fails. Um the item is finished.

So that means that we have to continue to operate. Yes. But we can pursue a sublessie. And then what about that list? Does that list not matter anymore? Can we get direction from this?

I I think the list is important because it kind of spells out for uh the expectations of the kind of tenants that you would want to bring. Um I don't think it's an absolute bar to presenting something else to the city manager if there's something neither of you thought about when you were meeting. Um, but you know, it's kind of a guideline that you should probably think about adhering to when you're looking for tenants. And if you have something else that you think would be uh better, you're certainly free to call the city manager and I'm sure he'll take your call. Mayor, yes, Mr. Francis. I I thought the current lease prohibited the use only to promise.

It does. So, if they find a tenant, they would they'll have to come to the uh council to get the amendment that we discussed earlier. The addendum failing doesn't prohibit them from ever coming back asking for an amendment. What it does is it it doesn't allow them to close down shop while they look for a tenant. So, they have to continue operating. So, they can bring it back if they find somebody and then rec. Correct. And you would still have the option to either accept it or reject it based on, you know, their proposal. Thank you.

All right. Next item. Miss Murphy, this is our celebrated celebrated entries. Good evening, mayor, deputy mayor, council. Um I'm here to present um the celebrated entries. So when they did our parks master plan, one thing that they identified is that it's hard to tell where our parks are or which parks are ours. And so they suggested adding celebrated entries. Uh we went out to an RFQ um and only received one quote. So then when I went to the parks and wreck advisory board, they suggested going with Donbell Signs who had already done our previous city entry signs. um they came up with three different options. When I brought it back to the parks and recck advisory board after much discussion, we went with um we looked at they liked option B, but with the added of a colored city logo instead of um the white, they thought that that might pop a little bit more. Uh staff agrees with option B. I think it's a very distinctive look for our parks. It's different than what we have and may show um a little distinction between what we have now. Um our current signs are six feet wide and 7 feet high. I know that the Brian Adams sign out there right now is even kind of hard to tell that it's there. Um even members of the PRA board said that they had never even seen the sign before. So, um I think that that we are definitely due for some new signage.

Mr. Frampus,

thank you. Um I agree. I I think the signs that are out there now really blend in and I and I think um the uh aluminum signs here would definitely uh stand out. And option B uh is long. And I also agree that uh having a a placard kind of colored sign uh where the West Melbourne is in the corner would uh definitely be beneficial. Um I also like the this the pillar type signs because because you can use any of the three, right? You talked about having like at entrances having a different Right. So, I I think that the I went through the city park today and you know these like this pillar type sign would look really good at the entrances coming in and having the the larger sign.

Which one are you talking about with the pillars? The one that's on the screen, right? I have be up. Oh, you're talking the pillar on the right hand side. Sorry. I just wanted to make sure what you were talking about. I think it would look really great and stand out at the at the It's the one on the screen. It's on your screen. This one,

but just just at the just at the entrance way it would stand out because there's uh city park doesn't have anything right now at the entrance way. I don't think I didn't see any. And and having the other one I think it's distinctive. The blue is going to stand out and uh and I was like I said I was at that meeting and and there was a lot of discussion on that. So thank you. All right, Miss Bt C

You were conserving paper. [laughter] I like I like the base. C is very natural or like national parks.

It looks a lot like the There's a lot of good stuff here.

Mr. Gaylord, I would agree with Miss Miss Voltz that I'm partial to the aesthetic look of A. Um, but I do like the base of C more and um, and I think there's aesthetic value to seeing them combined. Mr. Bentley,

I think we're going to have seven different preferences. Uh, I like the first page of the whole package 9B-3 with the stone on both sides of the sign. But, you know, I really didn't care for the brick. I mean, for the blue, but the more I look at it tonight, the more I like it. So, I'm a little bit I'm flexible on it. But my first preference was that first sign on 9B-3. Thank you.

All right, Miss Magcguire. This is turning into the colors thing again, guys. Um, I definitely prefer option B in terms of the look, but I do still like that directional sign, especially in some of our like the the A, the one that points to like where you're going as I know that's not on B at all, but it's on the it's on A and C. Um, especially in some of our bigger parks, right, just because and you you get lost no matter how many times you go, especially to community park. People are like, "Oh, I don't know where I'm going. Where do I go for this? Where do I go for that?" So, I like that aspect, but I definitely like the aesthetics of Bemore.

I mean, when I bring it back when we get cost, we can take some of the elements from that kind of because I was looking more for the wayfinding as well. So that would be um I hate to say it. C [laughter] the wayfinding right here is kind of what I was thinking about for the parks. Um but definitely the one in A is nice, too. I don't like anything on B at all. Alexis, are you I just want Miss Magguire is still okay. Um Miss Adams is next. Well, if Mr. Bentley has a question. I don't [clears throat] mind. Mr. Bentley.

Um, I was just going to ask what you're I'm fine with B as well. So, if you're looking at option B, but then are you using that arrow direction for the detailed sign that's off of A? Is that what you're saying? Correct. So, I like I don't see that in B. It's not right. That's what I was saying. I like the look of B, but I definitely like the directional. So, they could add the directional. I did ask him about um because it didn't have the way finding. I asked him for a wayf finding option. He said he could add add the arrows to be that the tall pillar, but we also could add in I don't think this would be far off to go with B as well.

Just use the same type of material on the the metal plate in the center. Right. Thank you, Miss Adams. feel like we should have ballots like we did for our deputy mayor and then see where the general consensus is going from there. Um

the the first thing that jumped out to me is I think these three designs I mean they're going to cost very very different ranges and so I would hate to say I'm really set on one when the cost may be significantly higher and to me that may not make sense. Um, but I know that you're just looking for more of a general direction. I don't know how much of a consensus you want from seven people's uh design opinions. I would really like some direction on which one you guys had liked [clears throat] so that we could go back and get some pricing options so the next time I do come in front of you that we would have the pricing options for the option that you had chosen.

No, but I like I like pricing with my options. That way I can taper my expectations appropriately. Uh, from a design perspective, when I think of West Melbourne and you picture the entry signs we have coming into the city, I think they better align with option A in terms of when I see that sign coming into West Melbourne, my brain goes, "Yep,

you're now entering West Melbourne." Um, so I think from an identity perspective, this option A continues that identity. Although option C looks similar. I'm not saying it does that that it looks all that different. Um but I will point out from a park navigation accessibility perspective the option B where it includes all of the I I guess they're amenities symbols amenities.

This the symbol marks the these amenities. Telling people what's located inside your park I think is very helpful to our residents. Maybe you're either new or you haven't been to that park. You can see when you're driving up to it, oh, these are my options at this park. I can make a quick decision if that's what I'm looking for or not. I just think that's good information for our residents. So, I really, really like that part of B. The design section of B that's has me not leaning towards it as a main option versus A is A feels very warm and community to me. B. Well, it may feel I think somebody marked that it was it felt like a park like a national park signage. Was that B? I thought C looked more like national park.

I was like I couldn't remember national parks having that kind of structure. The where the stone

gotcha the I don't know. I'm not a design person, but kind of the off center with the front and back panels being the way that they are to me that feels very highly modern. not warm community park feel. And that's just one person's opinion, but when I saw it, I thought, man, that would be something more of a highly modern place to be. And that's not really I don't think the feel of our parks. And and those are my thoughts on it. I think I mean I like I I pretty much like a start to finish, although I think there's been some commentary about the stoneage in C. I don't have a strong opinion on stone. I'm just looking at the general visual aspect and I think the direction piece will be helpful whichever design we go with. Thank you.

Thanks.

All right, Mr. Frampus. It's funny you mentioned identity because and Aaron can probably touch on this that the parks and recck board um they wanted to find the parks and wreck identity and they wanted to bring the city's identity in by bringing our our logo in that exact form of the colors that are in like a that plate on the So They wanted to have the park's identity along with the city's identity and they talked all about, you know, all about that identity kind of like you were talking about. And I thought that was a good way to bring the city in by having the right colors for our logo and then have the parks talk, you know, having this is parks and they did talk about it uh it being more modern. They wanted it more modern than the the old kind of feel that came along with the national park type signs and they wanted, you know, or modern community here and we wanted to be a little more modern in how we presented that. So, I don't know if that did I

this is what Mr. I council member he they they all like you gravitated towards a at first because that does look just like our signs right now. And so that brought their eyes to that first thing. And then the more they looked at it, they thought it would be it brings out more fun, more modern that our parks are taking a step forward and that they are moving up. And they just said they didn't want to get stuck with the old kind of what we have. But I definitely get the community feel of the different signs. Miss Wol.

Yes. Um the only thing I like on B are the um the identification little squares. And if we amenities, yes, if we could figure out where to put those on a that would be um ideal. And on um option A, I know I've got two option A's. One with I don't know if it's the two big columns or two smaller columns. So the the first one is the larger sign and then So every sign has three options.

Okay. So it could Okay, I see what you're saying now. Um Okay. So this would be more like the depending on which part you're at, right? Okay. Um, but definitely no be no. That's just my thoughts. Thank you. Thank you, Miss Boltz. Mr. Bentley,

this is funny. Thank you, mayor. Um, again, option A was my original pick with the brick on the both sides, but I understand what everybody's saying, and I think it's okay. The way I justified it to myself on on moving to option B was I do want it tied to the city of West Melbourne, but I think it's okay to have a difference between the signs that bring you into West Melbourne versus the signs that bring you into West Melbourne Park. And I think as long as you have that brick along the bottom there that it's still I think the other signs are are more of that model. And so I think you can say there's a difference between going into a park and going into the city. So I'm I'm I'm okay with moving uh to the blue uh more modern sign. I really like those descriptors on there to tell you what's in the park and I really like the descriptive sign that tells you kind of which direction to go. So in an effort to try to get along, I would support the the option B. Was it B?

Yeah. Yeah, the blue only because I think it does tie in part of the old signs without we're not moving into the city. We're moving into the park. If that makes sense. Thank you, mayor. I'm done with it. Miss Adams, I don't hear from this council that we have strong feelings on C. Am I reading that incorrectly? Okay. So if nobody is strong, we have one that likes the brick work and see but that's all other than the brick work which brick work can be swapped out.

Is it possible for us to get uh financials in terms of cost for A and B? Yes. Because I feel like for me that would make a big difference if one comes in significantly higher or they come in about the same. That would just be I think an interesting discussion for this council. At least we were able to knock one out for you. I don't know if anybody else feels differently, but I feel like we've given good feedback on A and B in terms of things we like or dislike. Maybe they can go from there. That's why I want the financials. Mr. Mr. Gaylord, you disappeared. I

um yeah, Erin, based on comments from members of the council, I don't know if this would impact the cost estimates at all, but I think it'd be nice to see um the symbols from B taken over and incorporated into some of the signage on A and then vice versa for option A, the uh arrow signage, you know, for B. So that way we can kind of so that both both options have like the arrows and the symbols um so that you know when people come into the park they know what's in the park and then they also know what direction it is. So

So I have a question for you as well. Now I usually like contemporary. Okay. I mean and I'm going for A as well and I should like B. Is this type of contemporary sign the only contemporary design we could we could have? I mean, contemporary should be more than just this. Is this it with the two points going in opposite directions?

Well, I had sent some signs to Don Bell that I had found at different parks that I liked and then I asked them to kind of incorporate what the city already had. So, no, this isn't the only option. Contemporary. I didn't really ask for contemporary. I just saw this somewhere. I This might have been Wyoming parks and rack. I'm not sure. I just kind of looked up different parks and wreck signs throughout the country and ones that brought my attention I sent them to Don Bell is like I like this one, I like that one. You know, one was national parks. That's why option C was on there and it's very national parks. So, I mean, this wasn't the only contemporary sign that they had given, but this was just what I I had found something that I liked with those arrows or the the the angles.

Okay. Well, so I like continuing on with the rock because we have that on on the other sign. So, I'd like to continue with that and I don't mind having something for the parks that looks a little different. Um, but I would like pricing as well. Thank you, Mr. Frampus. Erin, what is our options as far as we're wanting to have a little bit of this, a little bit of that, and mixing things up? What do I think they would be fine adding whatever, you know, I mean, he's very easy to work with. Um, I don't think he'd have a problem adding, you know, the color logo to be if that's

and it might be the blue that's throwing everybody off on those signs. Maybe the a different color or something that goes along with the colors in the logo. I don't know. Maybe maybe having the logo, the colors that we have on this blue, we might hate. So, I mean, it'd be kind of nice to see some different options. So, yeah, that was for me. I didn't like the blue at all. So you hit it right on the So So have you has this been helpful at all? Because that was all we were requesting. I guess blue blue is in our logo. You guys will be seeing me again [laughter] soon. Okay. Thank you very much.

All right. That was easy. Mr. Patroni is going to tell us about the engineering services uh during construction for the Ray Bullard water plant.

Yes. Good evening, Mayor. Congratulations, Deputy Mayor. Welcome back from Thanksgiving. Hope everybody had a good Thanksgiving break. Yes, I'm here to talk about engineering services during construction for the Ray Board water reclamation facility BNR improvement project. Um, back in 2016 and November, Bvard County residents passed a half a percent uh sales tax to provide funding for improvements for the overall health of the Indian River Lagoon. We applied to save the Indian River Lagoon um for a BNR by the which stands for biological nutrient removal upgrades to the plant and we were approved for $4.26 million. After that we also applied to St. John's River Management and received uh um approximately 1.34 I'm sorry 1.5 and then we did D applied to D and received um 1.34 um the project I then put the project out to bid. We received three bids and they all came in unfortunately way over bid over budget. So it came back to you in October shortly thereafter and based on my recommendations council rejected all the bids. So we went back to work. We revamped the project. Uh did a whole lot of value engineering and I was able to put it back on to bid July 1st of this year. We received five bids and uh subsequently we awarded Saulcross Inc. the bid and the contract. Uh since then I've had my precon meeting with them. I've also issued a notice to proceed on November 7th. Uh they have mobilized onto the site and actually have commenced construction. Uh which is kind of why we're here. So with the work starting um construction, administration and observation services are kind of needed. Um so we need an uh we need the services by the engineer of the record.

So I attach a task order for the engineering services uh during construction for the project for you to review. Um on the fiscal side uh you can see I listed it's funded by the three funding sources as well as our wastewater utility fund. During the whole process uh the safety interior lagoon uh sent us an amendment to their agreement that incorporated some inflation inflationary adjustments and then there was also a contingency uh funding request. That request was approved at the November 18th Bvard County meeting that I attended. Uh that brought up save the Indian River Lagoon or Sorrel's funding amount to 7,86,916. Um that increase actually brought down the water utility fund difference that we needed that you can see on my list. And we also have a pending application uh that we've gotten favorable comments back from DP for additional funding that if it's approved uh the project will be 100% completely funded. Based on all that, I'm here to recommend that you approve and authorize city manager to execute a task order agreement with Infrastructure Solutions Services, which is now an HR Green Company, for an amount not to exceed $410,000. And I'm here answer any questions that you may have.

All right. Thank you, Mr. Bentley. Thank you, Mayor. I'd like to make a motion that we support him in this endeavor, but I do have a question. All right, Miss Adams. I'll second. Mr. Bentley, your question. Mark, why wasn't this part of the original bid? It I almost feel like this is an afterthought. Maybe it's not, but that's just my feeling. Part of the original bid. Why wasn't the management put in as part of the original. Huh? Yeah. I mean,

oh, well, the the whole part was budgeted. We waited to see who won the contract and if we were going to proceed with this project before we entered into any kind of agreement for construction services because remember, we went out to bid, came in high, right?

That company worked with us with our team. uh Mark did a a fantastic job um value engineering to to get it back out to bid and then came in with a favorable bid for the project to move forward. And so this is kind of the last item that we didn't want to put the cart before the horse and approve an agreement for construction engineering services until we knew exactly what we were going to build and who was going to build it. So, I understand what you're saying. Um, and I think it's great project and I think the fact that you probably got close to 100% funding, if not 100% funding, is fantastic. But I I think I would have liked to have known back when earlier in the process of of this that there was another 400k going to be spent when we made the original decision on voting to approve that other project,

the other part of the project. that that would be really hard. Okay, the engineer bases the proposal on what the final contract was. So, for example, let's just say the original bid came in at 15 million and we went that way. I'm assuming and I would probably tell you for sure that the higher billion [laughter] a lot higher and I negotiated this price down from their initial thing anyway. So, it' be really, I think, tough. I understand what you're saying, but it'd be really, really tough for me to bring the engineering services contract to you before I got the contract signed with the contractor to understand what they would be doing the services for. If that makes No, I understand. Um, but certainly want to be clear that this was always in the budget for the project.

Kind of, you know, I don't feel we start with the scope of service at the beginning of the project for the design that gets us through bidding and and the award, right? So that that's kind of the first part of the the scope of service for the engineering. And then once it's awarded and we we sign the contracts, then we do the the last step which is the the construction inspection and the certification by the engineer of record. Thank you. So I we'll try to be more clear on that in the future.

Okay. I have All right. So we have a um motion on the floor from Mr. Bentley. We have a second from Miss Adams. All those in favor, please signify by saying I. I. Those opposed say nay. Motion carries 70. Thanks, Mark.

Thank you, Mr. Patron. All right. The rest of the items here belong to Miss Alexander. Sit back and enjoy. It's the Megan Alexander show. Here we go. I am only a bit player in this. The next item we have is the city council meeting schedule for 2026. Um, as you can see by the resolution, as we do each year, we go through the calendar. We try to find the most appropriate dates. Normally, uh, our regular council meetings are the first and third Tuesday of every month. There are a little bit of wiggles that we have to do when it comes to this. The general election is going to be held this year on November 3rd. So, there will only be one meeting in November. Additionally, we always try to consider that council people might want to take a vacation. So, there's only one meeting in the month of July. City employees work constantly and regularly and so that is for your benefit. Additionally, the September meetings are always a little bit difficult because the trim laws that manage the budget um require us to have our meetings not held earlier than September 3rd. And so, normally the first and third Tuesday of September would be the 1st and the 15th. So, we have moved it in order to accommodate that. However, the council should keep in mind that that could move again because the Bvard County Commission and the school board hold priority over those dates. And so, if they decide to hold their meetings on those dates, then we'll be coming back to you to move it again. So, this resolution um is as good as we can get right now. So, if you all would like to discuss if you have any changes, modifications, um before anyone makes Chief Vesta come up to the microphone, he and I already

discussed National Night Out and the the uh dates you have in front of you do not conflict with that date. Is that it? That's it. If you'd like to make a motion and that would be great. Well, the city clerk already answered the two questions that I was going to ask uh before making this motion. So, uh with that, I will make a motion to adopt resolution 2025-25 to set the council meeting schedule for 2026. Right. Thank you. Although the note in the agenda does say 2025, I'm assuming it means 26. Yes. All right, Mr. Frampus. Second with a question.

All right. second of your question, please. Um, don't we typically not have the first meeting in January because of vacations and stuff as well? I to me it we've always had we always have two meetings in January. So, yeah, historically looking back when the you know, seven days, right? So when it when it falls too close to New Year's Eve, we haven't had two meetings. That's what I'm remembering.

Because because it's on the 6th, it's far enough away where it gives us time because again, one of the things that we try to factor in is that we have to have the packet out the Thursday before and usually the holiday doesn't allow us to get the packet out. So, and it will be difficult too for that date. So, if the council would like to remove the January meeting, it is going to be difficult because we're gonna we're gonna have to back up because I I do think it's tight and it's going to be second. I'm sorry. What was that? [laughter] Who said who said that?

So, my my mic was already on. I I will consider that a friendly amendment if we would like to remove the first January meeting. Okay. All right, we have a motion on the floor from Miss Adams and a second from uh from Mr. Frampus uh to approve the 2026 meeting schedule minus the January 1st meeting. January 6th meeting. Yeah, we wouldn't want to meet on New Year's Day, the January 6th meeting. Thank you. All those in favor, please signify by saying I. I. Those opposed say nay. Motion carries 70. All right. Next item again, Miss Alexander.

Uh the next several items will be considering your advisory boards. So as the council has been in place for some time now, and I'm sure all of you are familiar with these boards, I'm going to spare you with explaining each board to you. So I'll try to go through these as quick as possible. The first board you have is the board of adjustment. They have provided their annual report which is in your agenda packet. There are seven members to this board and there are is one vacancy. There are three individuals that wish to be reappointed. Mary Renfro, Karina Sevela, and Claudia Sprag. So, if the council would like, we uh would like you to accept the annual report and reappoint these individuals if you so choose to. Thank you,

Miss Adams. I will make a motion to receive the annual report for the board of adjustment and make our three reappoints. Thank you, Miss Magguire. I'm sorry, Deputy Mayor Maguire. Thank you, Mayor. I will second her motion. All right. Thank you. We have a motion on the floor from Mips Adams and a second from the Deputy Mayor. All those in favor, please signify by saying I.

Those opposed say nay. Motion carries 70. Your next board is the business advisory board. The business advisory board has 11 members. We currently have four vacancies. Their annual report is attached and there are six individuals out of the seven that uh stated that they would like to be reappointed and they are Matthew Brothers, John Frasier, Randy Madison, Rusty Mill, Cody Neighbor, and Robert Rails. All right, Miss Adams,

I have a question that I think falls potentially to the city attorney maybe. Um, I know it's an 11 member board and we have multiple vacancies with this board. I know that the number of seats for each board is then established by the resolutions that the council passes for those. But in my recent memory, this board has had multiple vacancies. Is there value in doing one of two things? either reducing the number of that board or is there a way that we as a city can outreach? You know, as we have more new businesses coming into the city, I don't know if they get information from the city that says, "Hey, welcome to West Melbourne. We're really glad that you're here. We'd love to see you get involved. Here are ways for people to get involved." And I only say that because a couple years ago, I spoke to multiple members that had then applied to be on this board because I knew that they owned businesses in West Melbourne and were looking for ways to get involved. But I feel like sometimes business owners, they're they're working on bringing things into the city. They're busy. They're not always thinking of, oh, there's an advisory board for business specifically. So, I don't know if there's value in doing either of those two things, but I wanted to ask from a legal perspective because our boards fall under the resolution.

Yeah. I mean, if we want to reduce the number of seats because we think this is a permanent issue that we'll have trouble ever filling those seats, it would be simple enough to amend the resolution um to do so. I'm not sure if I'm the the best person to answer whether that's a good idea or not. the city manager is the liaison or the staff uh person who manages that board and would have better insight into that and so I don't know if he wants to jump in here. [clears throat]

Yes. I mean in my time here this is this is as full as we've had it in my time here and it is always been a struggle to uh to fill 11 seats. Now, I don't know what the history was and how, you know, this this committee came together and maybe there was a time where there was 11. I don't know. 11 just feels big to me. 11's bigger than this council.

11 is a is a healthy number of individuals for a committee. So, uh I I think the committee and happy to to ask them their thoughts, but uh certainly bringing it to, you know, as long as we keep it an odd number. um you know whether it's 79 I think those are those are good options. It certainly is the most inconsistent number of any of the committees that we have with 11. Is that something you need council direction to do to have that discussion and see where the board falls?

Should we vote on seven, nine or 11? No. Uh, is there a consensus of a number or do we do you want me to check with them next meeting to see if they're My personal opinion is I feel because they're serving our city, I would get their input. Sure. I I can check with them. Uh, we have a meeting coming up here in another couple weeks and happy to check with them to see if seven or nine is the right number.

Okay. If I can chime in here. I was hoping that with the new businesses that will be coming into West Melbourne shortly or soon anyway that we might get some of those new business owners or new business management people to be on that board as well. Um maybe take in the western part of the of the city businesses because we don't really don't have that many. We change it to nine then there's three openings for them. Three. That would be good. That good. I just wanted to keep that in mind that hoping that we want to leave openings for more to be on there. Well, that was the second part, but I don't think Mr. Rody had addressed it. Do we send any kind of information out to new businesses that come in of ways to get involved with the city?

Yeah, so about nine months ago, we did a big push to all of our BTR license holders, um doing a survey to the to the businesses community. Um, and one of those questions was, "Would you be interested in serving on the business advisory board?" And that did not net us any new members. In addition, as you have as you've seen on the Friday roundup and the last uh not this newsletter that's going out now, but the last newsletter, we had posted that position along with several other committee positions that are open. So, Okay. Thank you. All right, Mr. Frampus.

Uh, also a question. Is it possible that we do all these in one swoop or do we have to do them separately? Sorry. Um, is do we have to can we do them all together and Megan can just run down her spiel and then we vote on it or Well, you have new members to appoint on each board so it's up to you all then.

Yeah. Yeah, I mean if you want to take it as a slate and do all of them together, uh, you know, the trouble arises if there's discussion about one particular board and you wanted to remove somebody, but you know, if you want to, this isn't an ordinance or something that that has to have the formality behind it of having separate motions. So, if you want to do it all together, that would certainly be acceptable legally. I would be happy with you running down the list, Megan, and just telling us who the new members are. And if there's unless there's a vote because there's too many people applying, then that would be different. But but I think if it's they're just fitting in the slot, I I I'd be happy doing it all at once.

Got two votes for me to do speed reading. All right,

we'll do. So, business advisory board did that one. Then we have the code enforcement board. You have Michael Seal and Barbara Tam who wish to be reappointed. That's a seven member board. Two alternates. There's only one alternate vacancy. Then we have the parks and recreation advisory board. There are no vacancies on that board and there are all seven wish to be reappointed. So that must be a really fun board to be on. We have two vacancies on the planning and zoning board. Um, Robert Brothers and Jennifer Spagnoli wish to be reappointed. We have and then the next one is just accepting the annual report of the police officers retirement board. They don't have any members that are up for reappoint. And then I think item K, council member appointments you all do want to discuss. But that's all of your advisory board. So if you'd like to make a motion to reappoint all those people and accept all the annual reports, that would be great.

All right, Mr. Frampus, make a motion that we accept all the annuals uh reports and and the uh you know the committees as as you have written. Miss Boltz, I will second that motion. Mr. Bentley, you have a question? Yeah, I still want to just highlight a few points on the police pension, but but I'm fine with the voting. All of it as a blog. Huh? Do that after or that's fine. All right, we have a motion on the floor for Mr. Frampus and a second from Miss Feltz. All All in favor, please signify by saying I. Those opposed say nay. Motion carries 70. Mr. Bentley, you want to

Yeah, I just wanted to go through a few of the details on it. If you look at page 9J-3, which is the beginning of the the report, I just want to highlight there's five trustees on there. Two of them are uh residents of West Melbourne. Two of them are officers of West Melbourne. And then there's one that has to be agreed to by the other four. So that's how that committee gets composed. Um we were at on the order of 94% funding this year. That's after last year. We lowered the assumption rate which put it at 94 for last year as well. um we have on the order of 25 to$26 million in that fund. So that's really performed well over the last 17 or so years. Um we paid out 21 members, a total of 880,000 this year. Uh there's also some expense stuff that we pay. You know, we have actuaries, we have attorneys, we have administrators and financial advisors, and they all want to get paid. So there's money that gets paid out there. And uh I I would say I did get a comment from the person one of the people that run this plan that said that West Melbourne's plan and the members of the board are she wouldn't give us number one in the state, but she said in her customers were like probably the second best run board in the state of Florida. And I don't know who number one is, but I'd like to find out and and see what we're not doing that that makes them number one. So, at least we're in the the top two or three boards uh working for the officers here in West Melbourne.

Yeah. What's the retirement outlook look like for the department as far as Oh, we're we're doing well right now. We're still taking in No, I meant in the near future. How many retirees? I don't think there's a lot in the near future. If you define near future, a few years, three or four years, fiveish years.

Yeah. Not in the next three or four years. I mean, there's there's maybe one a year or two a year, but it's not bad. You know, we're up to 21 now, and we're still taking in more than we're paying out. So, it's really a very healthy plan right now. Um, we do have quarterly meetings. And there was one thing that I did want to get help on. It doesn't have to be tonight, but uh I think we it's something we ought to look at is I think it would be unfortunate if Mr. Mr. Morgan and I got off the committee at the same date, but if you look at the expiration dates, our expiration dates are the same. And I think that's probably not a good thing for the for the officers of West Melbourne. So, it doesn't have to be designed today. You know, we've got a year before we really need to think about doing something. I do not plan on staying on that committee when I get off of the city council. And um I do think it's not a good thing for the rest of the committee nor our replacements is to have us both go out at the same time.

Is Scott planning on leaving us? I don't know. I was going to ask him that. So I would get that information to you, but I think at some point we need to look at that. Doesn't it's not in, you know, we got lots of time, but I did want to get that looked at. And I would ask Scott if he's staying on, you're in great shape. He's he's the best. Thank you, Mayor. All right. Thank you. All right. Next item is again Miss Alexander and that is for council u members.

Yes, council member appointments. So as you can see we have provided you with the list the current list of where the council um is serving now as far as whether or not they are the representative to a particular board or whether they are a liaison to the board. So the council, if you could let us know, do you want to continue how you are or do you want to make any changes? We're here to listen and revise as needed.

I would like to make a comment here. I have been on TPO um since 2016. So I was appointed as the alternate in 2016 and the um the main of liaison was not able to go. So I was actually going and attending all of the meetings and then I was appointed as the main member in 2018. Then I was the member at large in 2019 and then and I was serving then on the TPO executive committee. Then I was elected to be the secretary for the TPO in 2020 and then the vice chair in 2021 and then I have been the chair since 2022.

A long time. So I have been on the TPO board for a long time. Um so there is a lot of institutional knowledge there. However, it isn't anything that anybody else here sitting on this das cannot go in there and start getting their institutional knowledge for it. Um so if someone else would like to take over this seat, it's it's a great meeting. You um it's very interesting. You'll have to sit at the table for a while and and get your feet wet. Um, but if it someone else would like to have that seat, I certainly encourage anyone else to take if Helen, I know you're the alternate now. I don't know if you want to be the primary. You want to be the primary. Anyone else want to get on this TPO board as the primary or the alternate?

Mayor, I'd like to be the alternate. Okay. So, all right. So, we're g we're going to have um Volt as the primary and Gaylord as the alternate. Okay. That was my comment. Anyone else want to discuss any of their positions here? Anyone want to change anything?

Sounds like a plan. Okay. I don't see Miss Adams. My comment is I I don't see any other big discussion from council. So, would we like a motion to approve all of the appointments as included in our packet? All right. fact that I don't want to step on anyone's toes if they said no I desperately don't or I do want to be part of something. Uh so with that I will make a motion to approve our council appointments for 2526 as included with the with the change of um Miss Folultz becoming the primary and Mr. Gayler becoming the alternate for the TPO. Okay. Um Mr. Frampus. Second.

Second. Miss Boltz, you still want to make a comment? Yes, I do have a comment. Um, it shows on here on this paperwork that I'm the liaison for the business um, advisory board. Um, but it doesn't show it on here. It shows Diane Adams is um, but if you look at the the paperwork, it does show me. and I didn't even know that I was on there. So, let's see. Where's it? Business advisory board. Um, [clears throat]

business advisory board. [clears throat] It just says at the bottom, council liaison Helen Vaults on business advisory. Yeah, for business advisory. And I did not know that I was the um on that. I'm sorry. the uh the membership list that's provided as DF5 is incorrect because you had actually fairly recently this year had asked not to be the liaison of that board and that's how this got switched. Okay, so this list is correct. I'll make sure my individual membership list is correct. Okay, that's what I thought. I just wanted to be sure that I was not doing something that I should have been doing.

No, I I make sure that you do exactly [laughter] Well, thank you. All right. So, we have a a motion on the floor from Miss Adams and we have a second from Mr. Frampus to um accept it and remain on the liaison with the changes that we've mentioned. All those in favor, please signify by saying I. I. Those oppos say nay. Motion carries 70. All right. Well, that was easy. Okay. Council reports. Mr. Gaylord, just get a Oh, nothing to report. Be mayor. Thank you, Miss Maguire. Deputy Mayor Maguire.

Thank you. Um, looking forward to the next year as a deputy mayor as well as just wanted to say I hope everybody had a good Thanksgiving. Um, and here Oh, I guess we have a meeting before Christmas, so never mind that. That's all I have. Thank you, Mr. Frampus. Uh, just look forward to the tree lighting ceremony in a couple days and hopefully see everybody there and no other report. Thank you, Mr. Adams.

Thank you, mayor. Uh, just a first note, uh, congratulations to Alexis for being our new deputy mayor. It's exciting. Uh, recently I had met with Mon'nique Miller in regards to some city funding requests as well as, uh, some potential bill information that's going to be coming forward as they return back to session. And they she's been talking about some interesting things that will be coming forward uh, that either she's looking at carrying or having other people uh, carry. And then some discussion about, you know, we talked about property taxes and where that may land. Still no set direction on that just to provide some additional information or non-information to council. Uh but that was a really interesting discussion. Uh she's also looking to build stronger relationships with the cities that she serves. And so that was information that was brought back to staff was trying to see how we can uh improve on that relationship uh to benefit the city. The youth advisory board did have their first meeting and now we have an additional member. There is still a vacancy for that board if you know someone that's interested. Uh but they do have their next upcoming meeting this week. Um so I know the city attorney had reviewed with them Sunshine Law and some you know rules and procedures sorts of things and then we discussed kind of what they're thinking in terms of their goals. And it was a lot of brainstorming at our first meeting to kind of hear where all of them were leaning and and things that they were passionate about. And I think we're going to continue to hone that and and get more of their feedback in terms of the second meeting uh to just kind of move that forward. I think part of it will be just like this council of seven getting everybody to agree or see things the same way can be challenging. Uh and so that's also going to be I think more discussions of these are great ideas. Which ones do we want to drive forward? What's going to be actionable? uh because they did discuss at the first meeting, you know, getting their specific population of West

Melbourne involved requires them to be informed. And they agreed as a group that, you know, younger people in West Melbourne may not know what's happening in the city, let alone something. I know Mr. Road's giving me the shocked face, something that the youth advisory board wants to do. The question then becomes, how do you reach that population if this group that's their age group is acknowledging that they're having a difficult time with that? So, it's an interesting conversation. I don't know necessarily how that's going to impact uh what they want to accomplish in the next few years, but did want to share with uh this council the discussions that they were having. Um, and then just a reminder because we did approve the board vacancies or not board vacancies, the uh reappointments for the multiple uh city boards, we do have some vacancies on those. So, I know the city has included it in the the weekly roundup, but I think being as we all have different uh social circles and people that we that call us or need something within the city, that's where personally I think is probably the most impactful when we talk to our residents. when they call you with a question or you're responding back to them to give them additional information on something, that's where I've had those one-on-one conversations about, hey, you're in, you know, you're interested in the city or you're looking for more information. Let me also give you this information about ways to get involved with the city and here's how you can serve. And I try to give them that information about these different boards. So, just encouraging everybody. I think we can fill these vacancies. Let's just get it done. Thank you. That's my report. Thank you, Miss Folz.

Yeah. Um hopefully everybody had a good Thanksgiving. I did. Um it was very nice. My son cooked two different kinds of turkeys and a ham and I mean we had lots and lots of food. And um and then uh let's see the tree lighting ceremony. Yes, I will be there. That's coming up. Look forward to that. And And um and this morning, I don't know, maybe around 700 a.m. I had to call 911 because my little dog got stuck behind the washer again. Yes. Well, he's totally blind now and he's totally heart of hearing and I think he's on his way out and I think I'm going to have to put him down this week. He was my husband's dog and I really dread having to do that. But anyway, thank you for the officer that came. I really appreciated him. Thank you. That's all.

Mr. Bentley, thank you, mayor. I just wanted to congratulate Alexis for her assignment or vote for whatever you want to consider it for for the position of deputy mayor. I know you'll do great. Thank you, mayor.

I'm sorry. I should have done that, too. Congratulations. [gasps] Okay. Um All right. So, I just have a couple things here. Again, congratulations, Alexis. You'll enjoy being deputy mayor. Um Space Coast League of Cities meeting is Monday, correct? On the 8th. Okay. Don't forget that. It's our Christmas program out there at the community center out there in Coco. So, that should be fun. Florida League of Cities starts tomorrow. Florida League of Mayors, Florida League of Cities starts tomorrow. Those of you who are going, I know it doesn't um get out until noon on Friday and then of course we've got the tree lighting Friday evening and it co um actually conflicts with the realtor's word of realtor's lunchon that they're having. Their lunchon starts at 11. So, if you've signed up to go to the realtor's lunchon at 11:00, you're going to miss that if you stay until noon.

Not that I'm aware of, but I won't be able to be there anyway. Um, and then the um the lighting of the tree and that's at 5. Okay. Yes, that's at 5. I will be there. I'm looking forward to it. And uh that is my report as well. Anything else? We're going to move on to management reports.

Yep. Uh very excited about the treelighting event. Um it starts at 5. We plan to light the tree at 6. So anytime, you know, not necessary to be there right at 5 unless unless you want to, but uh tree lighting at 6. Um also put out information today to the council about our um next uh food share event. So that'll be right before Christmas. Um if you're able to attend, uh that would be great. Always always a good time. Hopefully we have some good weather and hand out some food before the holidays. Otherwise, uh congratulations, Deputy Mayor. Your training modules will be emailed to you. There's hundreds of them. Um uh but we're happy to uh help in any way we can with that transition. Thank you,

Mr. Francis. Did you have a question for Mr. Ro? I do. I know um I talked to Mr. a little bit about this and I I just think it's a good thing for all council to know. We talked about the electric uh bikes and and motorcycles that are a real nuisance and I know in my community and going down mitten, but you told me something I didn't know that some legislation's coming up and whether we do an ordinance or before the legislation or after whether we should wait or not. But just to so everybody knows,

yeah, we the country uh countrywide challenge with electric bikes, age groups, um voltage, whether they have pedals or not. The these are all factors that put them into different categories. And obviously the struggle with um any of these items similar to the scooters is when everybody follows the rules and does it right, it's not a problem. Uh when they don't, it is a it is a nuisance uh to deal with. And so uh Chief and I and uh attorney Kerry have been tracking some of the action at the state. the state I think is uh in this session is going to take a a broad brush approach to try to regulate it and give some guidelines. Um as a municipality we can you know just a reminder we can go uh we can mirror that or we can come up with our own regulations. They just can't be more stringent than than whatever the state comes up with. So uh something we're keeping an eye on. Um, but it's definitely continues to be as the price of those uh toys or methods of transportation come down, uh, they become a lot more prevalent in our community. And I think every every neighborhood has been plagued with with some abuse of them as far as um not following the rules and regulations. So, uh, we'll continue to monitor that and whether we want to bring something forward uh, before the state takes action. uh or wait to see what the state does. We'll we'll keep everybody posted and see where that that moves forward.

Thank you, Mr. Kerry.

Thank you. And uh congratulations, deput new deputy mayor. Um I just have a couple things real quick. Uh number one, we're coming up on the legislative session. The Florida League of Cities does offer calls on Monday mornings to give you updates. Uh if you're interested in legislation, it's a very helpful uh and I encourage you to call in if possible. I'm not sure when those start or if they have started already. I haven't called into any yet. I do need to check on that. Um, but just put that on your radar. And, uh, finally, we talked about the boards. One of the boards that didn't really come up because it's brand new is the youth advisory board. And I did want to get some clarity from the council as far as your will for uh, eligibility for the youth advisory board. And this is a somewhat urgent question because one of the members either has recently or will uh soon turn 18 and um you know how we want to handle that uh do we want a strict rule once you turn 18 you're off? Do we want to allow that person to serve until the board is full at least and then once the board is full that they would step aside and allow somebody to take their place? um and if there's a consensus on the council to address that issue because right now we don't have a strict policy and and it's kind of up in the air. Uh so I'd just like some direction if you would like to discuss that briefly.

Miss Adams,

just for council's reference. Uh, I had checked and I had brought this to the attorney because it was the the young lady who wants to be chair had then shared I I forget if she said I'm about to turn or I had just turned 18 and that just kind of red flagged it to me about having the discussion with this council. Um, the application states that you have to be within the age range at the time that you apply. So, we can choose to amend that because I know I think at our workshop there was some discussion of what do we want to do when they turn 18, but it wasn't included as part of their application and in terms of making it clear what this council wanted. So, that's why I just wanted to put in my two cents of why we're asking. Keep in mind that these [clears throat] appointments for these advisory board are then for two years. So, if we choose to keep them on, it could potentially go up to just turning 19ish, depending on where their birthday falls, if they are at the tail end of turning 17 when they apply. Those are the only people I could see that applying to, unless this council would like them to step down, and if so, we need direction on when and what that looks like. Thank you.

Okay, Mr. can we can we set it up so as long as they're within the age range when they apply like it says in the application but if they turn 18 they they finish out the school year because more than likely when they turn 18 they're going to go to college the the following you know the next year if they're over 18 you know typically um so they'll probably finish be able to finish out the school year still on the committee. Does that make sense? Um I I think I think we could should consider that. I didn't know it was a two-year term. I thought it was a one-year term. Um but um I it probably is. I'm sure it is. But but not to complete their full term if they turn 18, just to complete the school year that they turn 18 in. that way they can move on and we can bring on somebody else. That's my suggestion.

I'm good with that. Okay. So, I think we've got consensus for a policy. So, I I just had a suggestion that if um as long as they're in school, as long as they're in school, I think it shouldn't be an issue at all. Um you know, and if they're going to turn 18, but they're still in school. Um I don't think that the age should matter if as long as they're already on on there. Yeah. So,

okay. All right. Thank you. Um any more comments, Mr. Kerry? Nothing else. Okay. All right. Anyone else have anything for the good of the order or we will adjourn. Meeting is adjourned. Thank you. Quarter to 8. Okay. We're doing well.