City Council - Regular Meeting

This is a 6:30, so I will call this uh Tiger City Council uh business meeting and local contract review board to order. Um city recorder Krager, would you please conduct a roll call? Councelor Anderson here. Councelor Gdusi, present. Youth councelor Helock here. Mayor who here. Councelor Robbins here. Councelor Schlack here. Councelor Shaw here. Council President Wolf here.

Thank you. What? Everyone, please mute your mics and join me in the pledge of allegiance. Uh, city team and counselor, do you have any non-aggenda item? All right, seeing none, let's move on to public comments. Public comment period provides an opportunity for members of the public to address the city council. While it is not a dialogue, either I or staff will follow up to address the issues brought forward in these comments. Those wishing to comment on agenda item number six, which is budget supplemental, should wait until that public hearing is announced to call in. Or if you wish to comment in person, please sign up on the public hearing testimony form at the front of the room. The calling number is 503-9664101. And those wishing to comment uh for the public comment uh should call now to get into the queue. Anyone present wanting to comment should sign up on the public comment form at the from the room. First is written comment. Uh we receive no public written comment received by the Monday noon deadline. Uh in person I see two people sign up. So, uh, when I call your name, please come forward and turn on the mics, state your name and, uh, what city you live in. And after that, you'll have two minutes. And there will be there's a timer on the, uh, on your on the screen. So, so the first person I would like to uh, invite uh, is Jennifer Worley.

Hi, Jennifer. Good evening. Good evening. Hello. Thank you for having me. Yeah. Please uh you can along here. Yeah, you can sit if you want.

Okay. Might might not need to hear it. Um okay. Yeah. I'm Jennifer Worley. I have lived in Tiger for about 60 years. Live in Tiger and I'm here to want to address the uh McDonald and Omera construction, the transportation plan that's going on. Um there's apparently a lot going on. There was an article in Tiger Life uh recently which had the which had a rendering of or a picture of the proposed intersection of Omar and McDonald and then a rendering of a of a a drawing which would be a proposal. Okay, that's great. We're all for safety and uh you know getting things into a really livable situation where we're at. But four roundabouts on McDonald is pretty big. And my mom showed me the article and said you have you heard about this? I said no. So I went looking for information. Uh the article that that she showed me was in Tiger Life and it referenced a meeting from March 31st. Um couldn't find any reference to a meeting of March 31st, but down in the city of Tigard's project planning website, I did find a transportation project plan. had to go dig for it again which uh showed that there had been public meetings and there may have even been meetings held at Templeton Quality Tiger High etc back in fall of 2025. We didn't know about these meetings. I know a whole bunch of people on Omera Street and they didn't know about any of them either. We don't know what's going on and we'd like more communication. I don't have a mouse in my pocket. I'm going to speak for myself. I would like to see more communication from the project uh folks on that specific project directed towards the people that are affected in the area. Maybe the residents of Omera and McDonald could get a targeted communication, those addresses. Uh at least four households

on Omera didn't know anything about the proposed roundabouts which are going to be coming up in 2021. So there it was. Thank you. Thank you. All right. So, next next person I would like to invite up is Kim McDill. Hi, Kim. Yeah. So, I don't know if the microphone is on or off. Are they? They're on. It's on. Okay. So, please state your name and where you live. And you have two minutes.

My name is Kim McDill. Um, I also live on Omera Street. I was a teacher in the Tiger Towitan School District for 34 years. Um, and I've lived on Omera for 28 years, so I feel like I'm definitely a community member. Um, I know nothing about this roundabout that's proposed. So, I would like to have more information about safety studies. you know, my my my focus is always on the children and I know that it is a busy street and I also know that there was just recently a really nice crosswalk put in. Um, and the K and I've see the kids using that daily. Um, and I would hate to see that suddenly go away. Um, and also my folks live in Bend where there's a number of roundabouts and I know that there have been difficulties in Bend with um, emergency traffic being able to navigate the roundabouts safely and honestly in a timely manner. Um, and I'd also be concerned about the buses because that is very close to to schools and making sure that they would be able to navigate that area well. But again, I'm I'm a lot with Jennifer also that we had no idea this this was being proposed. So, I'd like more information and I'll be done before my time.

Oh, yeah. Thank you. Yeah, thank you. Thank you, Kim. Anybody else uh want to provide comment but haven't signed up? Oh, okay. Come on. I'm the other half. Okay. Stephen McDonald.

So, I would like to say that uh I was a little surprised by this whole uh roundabout thing, especially on McDonald. Um I'd like to see paving done before we do additional construction to our roads. You know, we went through and did all these all over Tiger mandated, I'm sure, but we went through and did all these handicap access walkways. Um, and the paving is atrocious. Absolutely atrocious. I don't know who, you know, where the funds are all allocated, but uh, and I, you know, I'm a little concerned actually. Um, or school buses.

How are they going to manage these uh, roundabouts? Is that supposed to help that? I don't know. Um, so I have actually more questions than I have comments. Um, I mean, if it's a speed thing with the police, how about a few speed bumps instead of roundabouts? I mean, I'm not managing the finances for the city of Tiger, but I know that uh they go to different places and rightly so. Um, but the the roads are terrible. So, that's all I got. Thanks.

Okay. Thank you. Uh, anybody else? So I I noticed that there's no contact information on the So Lindsay can So Lindsay, would you please collect Yeah, contact information. Yeah. So we can get back to you if you would provide her with your contact information, too. So all right. Thank you. All right. So, let's move on to uh phone or video comments. So, Mr. W, are there any caller in the queue for phone or video testimony?

Mayor, no callers in the queue and no requests for video comment. All right. Thank you. Uh so, let's move on to the next item, which is city city manager report. Acting city manager rigger will provide a brief report. Good evening.

Good evening, mayor and councel. Uh you might sense that there's excitement around the reopening of the library. You can probably hear the collective cheering of all the the library staff. Uh today was the day that they got to move back into that building. So that that's a that's a great thing. Uh during the recent closure, uh library director uh Bernard and her staff went above and beyond uh to keep express services available for the community. and we're uh incredibly grateful for their flexibility and creativity and commitment to serving the Tiger community uh every step of the way. I also want to take the opportunity to thank our project manager Andy Newberry from our engineering group. Uh stepped in at the right time. Uh brought his uh really really great project management skills and his customer service um keeping the library team apprised of of what was going on with the project. Uh this was a project that faced many challenges over several years um including some equipment falling off a truck at one point uh few years ago. Um but it it he he stepped in was able to make a rather inconvenient uh situation a little more palatable for the team. Uh so as we reopen the doors, we're also looking ahead to a full summer of library programming uh with something for everyone from early learning and youth activities to events for teens, adults, and lifelong learners. It's a great time to reconnect with all that the library has to offer. Uh we're also proud to showcase uh student creativity here in Town Hall. Uh now in its second month, our children's art display features rotating pieces that bring color, imagination, and a sense of

community into this space. It's a wonderful reminder of the talent and perspective of Tiger's young residents. Uh this month's featured works are from students at Durham Elementary. So we hope you enjoy all the community connection and creativity we celebrate today. Thank you.

Thank you, acting city mentor Raker. Councelor, do you have any question or comment? None. All right. Thank you. All right. Let's move on to next item which is consent agenda item. The consent agenda is used for routine items. Information on each item is available on the city's website in the packet for this meeting. This item may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. Tonight we have three consent agenda consent items. Approval of minutes, a resolution to approve three municipal judge prom and a pavement rehabitate rehabilitation amendment to the 2025 pavement maintenance program contract. Uh staff are uh standby if uh anybody has any questions. So I will entertain any questions or motion. Mayor, I move to approve the consent agenda as presented.

Thank you. I'll second. Thank you. The motion be moved forward by council person Wolf and second by councelor Shaw. Is there any further discussion? See seeing none, those in favor say I. I. I.

Oppose say nay. The consent agenda is adopted by a unanimous vote of the council. All right, let's move on to public hearing physical year 26 spring budget supplemental. I will open the public hearing. Um, anyone uh who want to testify uh by phone or video uh please call now 5039664101 and if you were to provide um public testimony in person, please sign up in the form in the in the front of the room. Finance Director Kang will uh give the staff report. Good evening.

Good evening, Mayor and Council. Uh for the record, my name is Eric Kang and I'm the finance director. Uh so for um coming before you tonight is the spring supplemental uh budget supplemental request. And uh for this supplemental request, there's only one item that's noted and provided in the exhibits. And so I'll just summarize what this one item is. And so, um, as a result of the 2011 parks general obligation bond, uh, and the maturity of the 2020 general obligation restructure bond, uh, those two, uh, bonds have been retired and all debt associated debt obligations have been fulfilled. And so there's a remaining residual fund balance of, um, uh, $2.75 million in that fund. And so the request is to transfer those funds into the general fund as there are no further debt obligations. Uh so as noted in the notes um the the the reason for this residual amount is for an accumulation over 20 years of interest earnings. Also there is uh there's been some bond restructuring to save cost on interest when the opportunity arises uh as well as um some uh aotment for uncollectibility. So um that is the reason why there is a residual balance and is is common whenever there's a general obligation bond. And with that, I am happy to answer any questions on the supplemental request.

Thank you. Let me ask uh uh Mr. W, are there any callers in the queue to provide testimony on this item? Mayor, there no callers in the queue. Thank you. And we received no written public comments uh for this item by noon Monday. Do we have any So there's no inerson comments. So councelor, do you have any question for finance director Kang? you. Okay, Council Robbins, please go ahead.

Thank you. Thank you, Mayor, and thank you to Director Kang for the information. Um, I just want to kind of highlight that this is really a cause for celebration, right? We've kind of paid off a big mortgage, so to speak, for the park bonds and, um, this is a good thing, right? Absolutely. So, um, this bond was approved by the voters uh, back in 2011. Um, and this signifies the the end of that um the bond issuance. With that, I move to approve resolution number 26-11, a resolution to adopt the fiscal year 2026 spring budget supplemental.

Thank you. But let me close the public hearing first. It's fine. It's I know you I know. Any other question before I go ahead, Council President Wolf? So, thank you, Director Kang. And my only question is um as it moves into reserves for future expenditures. So we'll just see that um applied in our next fiscal year or is it kind of onetime money and then just thought I would just follow up with future plans? Yeah, that's a that's an excellent question and that's definitely a consideration for uh future budget considerations and it it just goes into the f beginning fund balance for the next fiscal year. That's absolutely correct.

Thank you. Any other questions before I close the public hearing? Okay. So, I will uh close public hearing and now it's cons council consideration resolution number 26-11. Councelor Robin, you want to make the motion? Since I read it so well. Um I move to approve resolution number 2611, a resolution to adopt the fiscal year 2026 spring budget supplemental. Seconded. All right. Uh so the motion have been moved by councelor Robin and second by councelor Schlack. Any other further discussion uh hearing none uh those in favor say I.

I. Those opposed say nay. Resolution number 26-11 is adopted by a unanimous vote of the council. Thank you. All right. So let's move on to boring committee appointments resolution assistance to the scene manager Hendrickx will give the staff's report. Good evening.

Good evening mayor and council. My name is Nicole Hendris, assistant to the city manager. Excited to be here tonight to ask you to consider a resolution to appoint our board and committee members to current vacancies on budget committee, planning commission, and library board. Our boarding committee volunteers dedicate their time and expertise to serve as an important link to our community needs and our values and they're key to informing the development of Tiger policies and programs. Applications to serve on a city board are open year round uh for anyone to apply and a larger recruitment effort is usually done in the summer and subsequent smaller rounds throughout the year. This being one of them um just to fill those vacancies that come up throughout the year. For this round, applications that were received by April 15th were routed to the mayor for consideration and interviews were conducted by the mayor, councelor Scha, and C counselor Anderson on April 16th and 17th. So, the recommended appointees were invited here tonight and I believe all but one were able to make it. So, after the consideration of the resolution, we'll ask if you could take some pictures um afterward and I'll hand it back over to you.

Sure. I think there are slides. So it does list who is appointed to what committee if you want to see that. Yeah. So go ahead. Yeah. So Jeff and Yousef uh are being recommended for budget committee. And next slide please. For planning commission we have Shannon and Giovani. Um and then the last slide is for library board and that's Brandy. So yeah. So I'm I just want to thank the all those applicants who apply said we have many great applicants. So I really appreciate I look forward to having them

advising the council also policy decisions. So but thank you Nicole for your work on this as well. So and uh is there a motion or any questions? Um, mayor, I move to approve resolution number 26-12, a resolution appointing city of Tiger, uh, board and committee members to budget committee, planning commission, and library board. We'll second the motion. All right. Thank you, councelor Schlack for, uh, making the motion and councelor Sha for second. Is there any further discussion? Uh, do you have a question?

Please go ahead. Um the next item that we're going to discuss is about the proposed standardized bylaws and part of that says no alternates yet we're appointing someone as an alternate here. Are we then going to go back and change that or just continue forward after this appointment? Yeah. So that alternate member will only be serving until the end of this year and and he's he's he's a he's made a aware of that. So and he still want to serve. So yeah. So thank you. Thank you for that question. Uh any other discussion or question? All right, I will start with youth counselor uh for an advisory vote. I thank you. All those in favor say I. I.

I. Those opposed say nay. Resolution number 26-12 is adopted by a unanimous vote of the council. Congratulations. Let's take one. Take pictures.

Okay. So, next item as uh councelor Robin Hended uh we are talking about board and committee standard bylaws consider resolution for adoption and assistance with Cander Hendris will again give the staff report.

Hi. Um, so yes, we're here tonight to ask council to consider adopting a resolution for standard bylaws for boards and committees, including with any edits that you might have or discussed tonight. We're also looking for your feedback on some ideas on improving board role clarity and kind of feedback loops, which is something we talked about before. So, next slide, please. And next slide, please. So we're working to standardize our bylaws because over the year we've years of we've established multiple boards and committees with varying bylaws and scopes and that's created a bit of lack of clarity and consistency across the boards. We heard from our board and committee members from staff liaison and from council that there was a desire to have more clarity in the board purpose and to help achieve that. That's why we're proposing those those standard bylaws. Back in February, the council discussed specific bylaw concepts and new or rescoped committees, and this input shaped the proposed bylaws that are in your meeting packet tonight. Next slide, please. Some of the key items proposed in the standard bylaws are having nine voting members and no alternate positions. This empowers our members to actively participate and know that they're going to have a vote in the matter before them. For terms, we're proposing a three-year length and no more than two consecutive terms on the same board. Uh, this allows new individuals to cycle through and participate on on our boards. We are also recommending automatic removal if someone has three unexcused absences within one year. So, unexcused meaning if meaning if a staff member isn't notified prior to a meeting, um, that would be unexcused. We're also looking for an annual commitment to our code of conduct. So, this is an opportunity to ask people to resign the conduct and remind folks of the expectations that are involved in being a board member. Additionally, we're um suggesting that

applicants under the age of 18 would only be eligible for the youth advisory council. And then uh lastly, we heard a desire to continue having those designated seats for the community representation. And so that's outlined in each of the boarding committee um boarding committee charge and duties in the attachment uh A is what we're calling it. So next slide please. Attachment A is uh basically outlines the charge of d and duties of each of the standing boards and committees. So we incorporated the feedback from our prior council discussion to include equity and event related focus for committee for community engagement. We also are suggesting to formalize chart into a houseless advisory board to review things like time place manner ordinances and programs like safe parking. We also have created a finance committee that serves both as the audit and the budget committees. And we also added civic education and advocacy into the youth advisory council. So that came from a com council conversation around the youth counselor position. And so more specifics on what that program will look like um is actually coming before council next month. And then we also just clearly stated the outcomes within each of the board and committees to really help um clarify purpose and what um is being asked of the committee to to do and that came from their old bylaws. It's just really clear bulleted points now and easy to read. And then lastly, we made some composition adjustments. So this is related to those designated seats on uh several boards to meet that nine member adjustments. So if they're sizing down, we have to look at the composition again. And then um just refined representation opportunities for those that are most directly impacted by policy decisions. So things like removing um non-residentidency or making sure that it's uh someone who lives or

is impacted by tiger services. Next slide. So, if approved, these bylaws would take effect January 1st of 2027. And this gives us some time to plan out the transition and communicate impacts to any current members. Uh when this is implemented, all terms of current members would reset and be staggered so that the newest members would receive the longest the three-year term. Um and we would do that administratively. And then I do have one more slide, but that focuses on the clarity and role and like the feedback conversation. So I don't know, mayor, if you would like me to continue on with the last slide or do we want to talk about bylaws a little bit first?

U go ahead, finish your presentation. Great. Next slide.

So then as part of our effort to clarify those roles, we looked at some implementation tools to strengthen that feedback loop between the boards and the council. So from our last discussion, we talked a little bit about um structured recommendations. So that would be whatever the board weighs in on and they have a recommendation that would be included in the council agenda item that council is discussing. Um so that it's very clear and prominent during council consideration of the item that what the board recommendation is. And some and that does happen now, but sometimes it's verbal, sometimes it's in different areas. So it would be a very clear um attachment to the the agenda item summary document. And then we're also looking for your guidance or feedback on whether to explore some of these other opportunities. Um so through things like poll surveys for when council's interested in board input to address any urgent ideas that come up that might need a quick turnaround and just want to get a feel for what the board and committee members are thinking on a a subject. Another idea is for chairs to be more involved in um council liaison reports or committee report outs at council. And then uh we also have a concept of an annual board and committee workshop day for council staff liaison and board and committee members to come together at the start of the year and kind of build an a shared understanding of goals and roles and basic training of code of conduct and things like that and just an opportunity honestly to meet each other too because we hear that a lot from board and committee me members about wanting to get get to know each other and the work that they do. Um, and then the last thing is council may also want to consider a standard timeline or process for reviewing boarding committee purpose. So, this could be a full review of boards every few years or checkpoints that occur during board annual reports uh to determine if they're still aligned with the current needs of the community or or need revision. So, we are looking for your reactions or

interest in any of these concepts to explore further or if you have other ideas to help strengthen that that clarity and just feedback. Um, happy to to consider those as well. So, I'll hand it back over to you, Mayor. Thank you, Nicole. Um, so that's for now that's just focus on the bylaw and and we can talk about that after we So, um, comments or question about the bylaw? Councelor Schlack.

Thank you, Mayor. And I want to thank you and uh Nicole and the rest of the team for all of their um all of your work on reforming our boards and committees. I mean, this has been in the making for a long long time and is a huge um structural reset for our boards and committees. I think it will really help with community engagement going forward and making sure council is getting the advice it needs in order to set policy for the city. So, I'm really excited to um vote yes on this package of reforms. The one question I have is about um the reset that we're going to see across the board. Does that mean we're going to get a a giant resolution effectively at the end of the year resetting everything or um

I'm looking to our city attorney to see if that would be required or if you prefer it, we're happy to to do that. I don't know if it would be needed. Let me check. So to clarify, are you talking about resetting terms? Yes, it would be terms. Yes. So it's the implementation bullet point talking about how newest members will be given preference which I support but just uh what's the formal mechanism for setting all of that.

Yeah. So council could do it either way. It could be just one resolution or it could be uh direction to staff. It could be one resolution that includes all those specific names with individual terms or it could be direction to staff to just to direction to staff to just do uh do it with the guidance that it start with the uh longest members.

Yeah, I'll just speak for myself. I don't feel too strongly I'd prefer the resolution route just so that way there's very clear documentation and it's public about this is the this is the clean resolution since we pass resolutions for appointing new members all the time. That makes sense. Yeah, we can do that. Any other question? Okay. So, can I just do a quick followup? Do we need um any resolution to sunset audit committee too or because we we no longer have a audit committee, right? I don't know how it was established or I'm looking to our city attorney again just to I mean if it's not in ordinance if it's not in the code

then we don't have to do any kind of ordinance change. Well, we have until January 1st to figure that out. Yeah, we we can come back with some implementation game plan.

Yeah, today we just Yeah. Okay. And so Okay, Council Kadusi, I see you have a question. Please go ahead. Thank you, mayor. Um, as you all know, we're very active with civic engagement in our family and one of my concerns is that um my daughter's really excited about Tyak and given the exclusion criteria for the eligibility and uh what is it exhibit A section 2.4D uh she would not necessarily be eligible although she lives in the district and goes to school here. Uh would it be possible to propose that although this restriction is appropriate for boards that directly interact with the council? Uh it may not be needed where recommendations are funneled through city staff.

I I I can't hear his question. So it's relating to the section around um members being related to or um connected to council members. So there might be that limit limitation. And so if that's something the council wants to consider changing or making an exception for the youth advisory council, um that's something we can explore.

It's a policy decision. I would like to hear from my fellow counselors. Uh councelor Robin, do you have any thought on that? I personally do not think it's a conflict to have a relative of an elected official be on a board for community engagement, especially for the youth who want to participate. And I feel like we would be taking away an opportunity for kids who want to learn more about civic engagement. But even for example if if my husband wanted to participate on something you know the he wouldn't but so that's why I can say that but um you know if he wanted to I don't think he would have undue influence on me. I understand that that might be it but um I think we should certainly open it up and they should be as long as it's not directly related. So you think all board or not just just not just Tayak but all the board or it just okay for Okay,

youth council Helock I just want to say we have a lot of members on Tayak who have family who work either I think we have like either for the city of Tigert or the city of Beaverton and maybe like those family members don't have jurisdiction for bigger matters but that's where a lot of our populace comes from is having family who works for city government and I think that we would be losing a lot of members more than gaining anything.

So, so the if I read this correctly, you can still be related to a city employee as long as that city employee doesn't work directly with that board. Yes. Yeah, that's if I'm reading it. So, so, so council Guzi's question suggestion was that we only address council members relatives. So, do you have are you okay if a council member's relatives serve on board committee? I think that would be fine. Okay. For all of them councelor Sha. Yeah. Just councelor Gadusi also just put in a comment that he also agrees with all boards with just

Yeah. Councelor Kazi, please please just repeat what you what you typed. I would be okay uh opening it up to all boards. Um all boards, you know that Stace is on the CCE. Um so that would be great. Thank All right. Councelor Shaw, are you okay with that? I I'm not I actually think that's a conflict of interest. They will gain information that potentially the council would have that no other member would potentially get. Now, if we carved it out, I could be okay if it's Tayak. Uh, because I think that could be arguably a different situation, but I think it's a slippery slope to allow it for all committees. Okay. Council President Wolf.

Yeah, I have to agree that I support um it being all open for the uh TK, but and I know that Stacy has served and I'm certain she's done a fabulous job, but I do think the division is fair. So, just youth only.

Okay. just youth. So a youth a council member's uh relative can serve at youth tayak only. Okay. Councelor councelor Schlack. Uh thank you mayor. I'm in agreement with council president Wolf and councelor Shaw. Um you know we have 57,000 residents in Tiger. I I think based on the last count I'd like to see us um you know spread the wealth if you will in terms of people who can be involved. And so the idea of having one household, having multiple seats on boards, committees, council, um is sort of goes against what I want, which is to have as many different voices as possible. So my preference would be to to keep it as proposed, but if it were amended, I wouldn't vote against the package to align with uh what council president Wolf and councelor Shaw said. My proposal, my I support it as prop um presented.

Are you okay with tayak? I can live with it, but my preference would be to keep it as is. Okay. All right. Councelor Anderson, I'd say Tayak only. Tayak only. All right. Yeah, I I think I'm okay with Tayak being related to member being related to council member, but but yeah, I I'm hesitant for for non. So, uh uh so any any other question or comment? Go ahead, Council President Wolf.

Um so, Nicole, thank you. I guess my only question um on the finance committee given that I you have served on the audit for a couple years. Did um was there any conversation with audit committee members? I mean what's different um and director King may have an opinion about this. I mean there are CPAs that are auditors that sit on the audit committee. um and to just sunset it and I don't know necessarily maybe Kelly is on both. Um but I don't know that we have an auditor that sits on the budget committee and I don't know if it matters that much. Um but I I always as the liaison appreciate those individuals sitting around asking CPA's CPA questions. So that's my concern because I think there's a technical value there.

Thank you for your question. Uh Council President Wolf. Uh so on the recommendation for the finance committee there uh is a stipulation um or at least staff recommendation is to have preference for those with a financial background. So for those with the CPA uh or audit experience would um have preference. It's not a it's not a requirement because in the past the audit committee has not been able to recruit anyone with that background necessarily. Uh so that's the reason why it's just a preference. Okay. Councelor Shai, I have a question. I have a question about the proposed bylaws. Is that okay to bring up at this time? Yeah, please.

Um, I really appreciate all the time and effort both from the council and from staff because this has been something we've been wanting to do and so thank you in particular uh for all your work. Um, Nicole, I was like trying to think what should I call you? Assistant to the city manager Nicole. But Nicole um you've done so much work here, so thank you. I do have a concern just about the three-year term length and tying it to no alternates. I think three years is a long time to ask for community members to be engaged. Oftentimes, I've seen folks after a year or two really needing to move on. And the fact we have no alternates doesn't allow for someone to move up. Um and that again ensures that um there's going to be additional folks. we have to go out and ask the community for applications and so forth. So, I'm willing to live with this to see if how it works, but I am concerned it's going to cause more work for both the mayor, for counselors in interviewing um one trying to get community members to consider and then interviews um and then just that three-year time length. So, just wanted to voice that. Congress Schlack.

Um, I hear that, but I will say when the three-year term limits came up, one of the reasons that came up is for instance with budget committee, which term limits are set by Oregon statute, those are three-year terms. So, it was sort of more elegant solution, but I hear what you're saying and we can always adjust as needed moving forward. We'll see how it works. Exactly. Yeah. Okay. Any other question or comments about the bylaws? All right. Uh can we should we make a motion first or before we move on to all those questions? All right. With the amendment.

Yeah. So um I move to approve resolution number 26-13 a resolution of the city council adopting standardized bylaws for city boards and committees and establishing implementation requirements as amended. So just to be clear, the amendment is a member of the elected officials household uh may serve on Taiak only. So that's the amendment. So okay, I'll second.

All right. So councelor Schlack has uh moved the amendment motion as amended amended and uh council president Wolf uh second the motion. Is there any further discussion? Seeing none, I will start with the youth counselor for an advisory vote. I thank you. All those in favor say I. I. Those opposed say nay. Nay.

All right. So, resolution number 26-12 is adopted uh by by vote of 6 to1 vote of the council. All right. So let's move on to um further consideration of those points. So oh oh oh oh oh oh oh oh oh oh oh oh oh oh oh oh oh oh oh oh oh. So let's go back to the last slide since those they have the questions.

So it's yep that one. Thank you. So yeah so I I don't have any uh concern or question. I think those are good suggestion. I just so right now um we are trying to have um study sessions. So do we try to move away from workshop eventually. So my only concern is um if about the workshop thing but you know if but if if they want to come join us for our that's not what it says. That's that's the annual meeting right still. So the last the second to the last point.

Oh, the second to the last point would be something different than a workshop, a council workshop. Meaning this would just be like a half day gathering outside of a council Okay. Okay. That's good. Yeah. So I don't have any issue but councelor Schlack

and I I love that idea because I know part of the feedback with the ground rules discussion that we had about having council more involved in the appointment process was making sure that council had some relationship or acquaintance with uh the people who are serving on our boards and committees. So I love the idea of creating a dedicated event for it. Um, for my part, I support everything, but I would be hesitant about the liaison reports. Just thinking about the logistics of trying to bring in a whole bunch of committee chairs to talk to us for a few minutes. Um, plus, you know, council has liazison roles and we provide leaison reports and I'm satisfied with that current um situation. So, I I'm only against um bullet point number three here, but I like all the other bullet points. Okay. Council President Wolf.

Yeah. to me the um priority was how do we better engage and if it's the chairs and leadership so I think there's an opportunity with the half-day workshop that gives them that voice to kind of bring forward um so I'm fine with keeping the kind of status quo on liaison reports given that there's the opportunity for greater leadership okay with the workshop so both of you okay with everything but the leazison report part okay councelor Anderson anything different. No, I agree. I agree with the other counselors. The liaison point could get a little sticky. Okay. Councelor Sha any

uh I'm fine with that. I do have a question with regards to poll surveys like is that staff asking the committees to fill out a poll survey? Could you just explain that a little more?

Yeah. So the concept and we can work through it but the concept was if there's something like let's say recently time place manner right it it happened very quickly sometimes meetings happen only once a month or they usually happen once a month for boarding committee meetings so is there a way in between if council wants to ask a staff member to put together a quick little questionnaire or survey to send out to a board and committee for their feedback to incorporate into a council discussion um that's kind of what that pulse survey would be. I don't know if that's the right term, but yeah. Right. So, it would be gerine to that committee's purpose and their goals and objectives. You would direct us to do that. We wouldn't just be like they should weigh in on this.

Thank you. That's I appreciate the clarity and uh similar to uh council president uh Wolf and my fellow counselors, I too agree be a little nuanced if we have too many leazison report. So, I agree that the member workshop would be a good opportunity. Thank you. Councelor Robin, anything different? No, the same. Um, the library board is very kind to provide a nice little summary of everything that's discussed at the meeting. So, I'm not trying to scramble with my own notes, but I really feel like it's up to the leaison in their own purview as what they think is appropriate to share. Okay. Youth council Helock, anything different? Nothing different. Same thing.

All right. Good. Council, could you see anything different?

No, that's fine. That's fine. Okay. So, yeah. So, every do do you have enough direction you think? Okay. Everything is fine except the leasan report. Yeah. All right. So, okay. And I have one more thing since we're a little bit early. So, um just a little segue. So, u I I've been uh hearing requests from councelor uh Sha and councelor Schlack to explore the possibility of another committee on a on aging issue on senior issues. So I just want to take this opportunity not not not to ask you to make decision tonight but just to gauge your initial interest on whether you are interested in exploring having this committee and if so what a quite what kind of question do you want to be answered before you will commit to making a decision on this. So um I know this is just um you know last minute thing but um no pressure if we don't have any opinion right now but councelor I will start with you councelor Anderson. Do you have any interest in having a committee exploring senior or aging issue groups or you don't have we don't have to say yes or no but do yeah no I don't have any issues I maybe the counselors can explain um why this is okay so councelor Shaw or councelor Schlack either one of you want to counelor Sha

yeah so from my perspective we have a very robust uh youth voice and they could talk about emerging issues or issues that they see are important to them. But I also think with our aging community, there's a whole host of other voices that we have not heard. So part of it's an equitable issue, part of it's a resource allocation issue. Um I think there's issues such as is their housing stable. Uh so that's something we could address. I also think it creates stronger civic culture. if we see our aging um f folks who are more engaged, I think that'll help our youth come along and perhaps there's even some intergenerational collaboration that could happen there as well. Uh but I also have some specific policy issues which not germaine for tonight, but that I think would also be helpful uh that I've heard from a number of our aging uh population that they would like for us to address. They feel left out.

Councelor Schlack, you have anything to add?

Yeah, I agree with everything councelor Shaw said. I had a as recently as I think a few weeks ago at community academy a resident came up to me and was like why don't we have an aging task force or or committee like Beaverton or Towalton or some other communities um which made me want to raise this topic again um I think it's we we've talked about how we have committees with very specific policy focus areas and I think my goal for this would be to have um something that's more holistic across you know different city policy areas whether it's housing or transportation or parks where we can really make sure that Tiger is a great place to age in place since that's becoming a bigger and bigger concern um across communities in our region. Um so um I I would love to formally explore that and get a memo or briefing to see would that be feasible in the city knowing that that would require um resources to be dedicated to it and if it's not what would the alternatives be so we can at least achieve those policy outcomes I think councelor Shaw and I are are interested in seeing addressed specifically. Um so so that's sort of my intention with the the exploration of this idea. understand any

yeah on the face of that that's fine okay do you have any questions you want to be answered before you make decision on whatever no staff can explore those okay yeah all right so council president Wolf

certainly not opposed to it just a couple thoughts and councelor Schwack has addressed that is questions about resources because what I'm I mean we just approved the bylaws but I also feel like a lot of these issues should there be a dedicated senior person that's giving voice. why aren't they on cce or um so I'm trying to balance the the interest and the expansion absolutely support trying to look at resources what is the value of kind of because I think youth are different in the sense that they're doing community service they're developing into adults as advocates and um I completely value matter of fact we've met with ARP a couple times to become you know a a livable city that's defined in their structure and we haven't had the resources to really pursue that. So my biggest thing is to really understand purpose why structure resource required. Um but I have interest.

Okay. Council Robbins. Any interest? Thank you. I agree with uh Council President Wolf. I I'm not expressly opposed to it, but um I agree that seniors can participate in any of the committees and boards that we have. Um whereas to to compare that to a strong youth, the the youth can only be on Tayak and that's part of why we have that and they can't vote and they can't do all these other things. So um but I would like to learn more. Yeah. And and and the question about resources, right?

Yeah. I do worry um about resources. We have talked with staff in the past about when we bring up something new for them to do, a lot of times that means that they're going to have to put something else on the back burner. So, as long as we're balancing priorities and resources, that's a fair question to ask youth counselor.

Yeah. So, same thing as councelor Robbins is balancing resources and I think I think as council president Wolf was saying um gauging interest would be important first. I'm also wondering, do you see this running as one of our standard boards and committees where we have nine voting members or do we see it running as sort of a Taiak thing where it's age restricted but you can have more members, more meetings, there's a lot more freedom within it? How do you see that running? Yeah. Council Gusi, do you have any any interest in this?

I do. Well, I do support getting the engagement in our seniors. One of my primary concerns though ends up being the scope of what this committee would be. So, some of the examples that were brought forward, well, if we talk about, you know, activities, well, now are they stepping on Pab's toes? We talked about housing, well, we just put together a housing committee. Um, if we're talking about engagement, what's their role versus CCE? So, my concern is by creating this committee, it would end up overlapping with many others and then how do we prioritize the recommendations? Yeah, it's a fair question. Go ahead, councelor Shaw.

Yeah, and I certainly don't want to speak for councelor Schlack, but my initial thought was a task force because I think um and that's something that's more targeted and and quick and they could we could identify what the key issues are and then maybe after that it is a question of well if it's a particular housing issue perhaps that becomes an agenda of the new whatever committee. Uh but I do think there's I can give you an example transportation. There is not any time on that committee in the last three and a half years that a uh topic has come up for senior citizens. It's primarily how do you ride a bike? How can I ride a bike? And so forth. So I'm really concerned that we have left out our aging senior voices. And that's just one committee. I could name four others that I've been on that not one voice has been supported. So, I'm happy to suggest if it's a task force that's happy with my colleagues, but also leave it to staff because I know resources can be tight, but I also know that with a uh aging task force and seniors, they often time come with wisdom and so we could perhaps even rely on some of that wisdom as well. Thank you,

Slack.

I'm open to that idea. I mean, effectively what I I would be wanting to see sort of feasibility report of like what would work. So, I'd love to evaluate both options and and see what would what would work there. And I I would note as far as, you know, seniors can serve on all these boards, but they are appointed, you know, on the recommendation of the mayor by the full council. So it's not, you know, it's not a spec, it's for me, it's more about addressing the policy issues of having an aging population in Tiger and that's sort of the policy focus of this advisory body and and made up of of seniors of course the people who have the lived experience of it rather than say having a dedicated senior voice on boards and committees which was an option that was brought forward um pre you know considered previously at at a meeting. So, I would love to explore both options as part of this sort of feasibility study, if you will.

Well, speaking of resources, do you I just don't know when do you think would be reasonable for you to come back again? Yeah, I can take a look at I know you guys have a full agenda, so I'll I'll work on something. And I was thinking at noon no sooner than July. So, okay. Yeah. Yeah. But I know speaking of resources and adding more stuff on your plates. We'll do a feasibility analysis and thank you for kind of some initial kind of takes and feedback. So it's enough to work with and come back in the summer.

There's at least interest in them in in all the council. So um yeah. So thank you Nico. All right. All right. So, next item agenda is Taco Municipal Court annual report and we have our municipal George Obodorfer and Core Operation Supervisor Fenton to present the report. Good morning. Oh, good. Good evening. Sorry. Jeez. I know.

I know. Yeah, it's morning somewhere. Yeah, that's right. microphone. There we go.

Oh, okay. Got it. It's green. Uh, good evening. I am uh your municipal court judge, Emily Oberdorfer. My colleague uh Holly Fenton is here with me today to pron to uh give you a just a quick rundown of our annual report. Uh the short version is that we are hustling. We're moving fast. We've got a lot on our plate and we're doing uh we're doing what we can as quickly as we can while maintaining uh our fairness and trying to make sure that everybody has an opportunity to be heard with their uh full voice. Uh we are trying to engage in the broader justice community. Uh we have uh I'm very involved with the Oregon Judges Association. Uh the Oregon Association of Court Administrators. Uh we have three folks or two folks that um just came back from the conference uh this past weekend. Holly actually just came back this afternoon from the conference in Newport. Uh we had our one of our senior clerks presented at that conference. I presented at that conference. I am also doing a lot of uh volunteer work with the Oregon State Bar with the board of bar examiners. I am the secretary of the legal ethics committee. I serve on the House of Delegates and I was just appointed to the um as a volunteer on the disciplinary board. Uh so very involved uh with that aspect of it. uh tiger wise we are trying to continue to be involved as much as we can with those kind of neutral activities. So we are not participating in community uh academy or we don't get to go play with the dogs. Um but we do get to participate in things like LT Gray and Pride uh fun runs things like that. We like to uh be around be seen let people know that

we're humans. We're looking forward to free weddings coming up in June. Again, I think this will be our fourth, if not fifth year of doing free weddings, which is always fun for us. Uh, with regard to uh court days, uh the uh our, as you know, our uh case load is primarily driven by the photo enforcement program through the Tiger Police Department. they uh switched vendors to Vera Mobility and that has uh resulted in uh an uptick close to around 170 more tickets a month than we had been seeing. So we're back up to those original numbers that we saw when the photo enforcement program was first implemented, much closer to the numbers that were projected originally. Uh so uh that is wonderful. um you know the the system is working as it should and uh folks violators are getting their tickets in the mail and they're showing up to court. Uh the downside of that is that our trial backlog uh before I came in today we had 610 cases uh waiting for trials. Um I will note uh the police department moved to dismiss 68 cases today based on uh identification of the driver. Uh the the problem is with the backlo we are getting about 40 cases a week uh not guilty please or cases that need to be set for trial. We only have spots for about 32 cases a week. Uh so we're just getting a little bit deeper in debt um every week. I think a big part of that will be solved with um I know none of y'all ever seen a photo ticket before, but um when you get them in the mail, um

you can the the person who receives it in the mail gets a link. Um they can watch the video and see the associated photographs. Uh the previous vendor, the tickets that were filed with the court had that information on it. with the current vendor, that information is not there. So, people uh you can fill out a certificate of innocence and say it wasn't me driving. You don't have to name your spouse or anything. Um but you don't have to name who was driving. Uh the case is dismissed. Unfortunately, a lot of uh members of our community and folks that visit us don't realize that if a lawsuit is filed in your name, you have to answer it even if you're not guilty. So, they don't do anything. we don't get that certificate of innocence. Then they get a nasty letter from the DMV telling them that their license is going to be suspended because they didn't come to court. So then they come back to court and they say, "But Judge O, I wasn't the driver." And I say, "Okay, I'll pull the conviction off your record. It will set the case for d for trial." So the police officer can come and pull up the photographs and say, "You're right. That's not you. We need to dismiss the case." So, uh, Miss Fenton and our partners, uh, her partners at the police department have been working with Vera Mobility

to to get me access to those photographs. The police department has in the past and, as I understand it, intends in the future, uh, to give me permission when somebody comes up uh, and says that they weren't the driver to pull up the photographs and look and say, "You weren't the driver." then we get to skip that whole trial. So, uh today as we sit here, I don't have that ability. Um the police department is aware of it and uh 68 cases, we got 68 cases today where somebody from the police department had an opportunity to pull up the picture and the picture of the driver and dismiss the case. Uh so that's going to um that's going to really help once that uh once that gets rolling where I can do it on my own. Um but right now that's where we are. We also out of those uh 610 cases, 179 of those are for an officer who is on extended leave uh who isn't going to um be back anytime soon. So we're really we're we're working on setting those, you know, 350 400 that we can actually um get folks into. And I think um I think we will catch up in the end. Um but we're not there yet. I will also say um one of the the concerns that I expressed to council in the past uh was that we were getting uh real close to speedy trial rights or my impression of what speedy trial rights are. Uh those cases where people don't respond and then I set aside the default conviction, the clock starts running again. So, if somebody doesn't show up until three months later, we get another six months. That doesn't just leave us with the three months. Does that make sense? Okay. So, it's not as bad as I thought it was last time I was here with

regard to speedy trial rates. Um, where am I? Okay. Uh, along with the um uptick in tickets is an uptick in angry customers. Uh we have had um multiple times over the last six months uh where we've had to reach out to law enforcement and we've had angry folks uh here in the hallway. Uh staff has now felt safe. Police department has been incredibly responsive. It is um it's delightful to watch them deescalate. You know, nobody's left in handcuffs. There was never any violence. Nothing ever came to that. Uh so we are um thankful that they are there and quick to respond. We feel taken care of. Uh we look forward to the deescalation training that we have set. Um I think in about a month there's a mandatory deescalation training that's coming up that I think will be helpful. Um but I do want you all to be aware that there is um between the phone and people at the counter there the staff is getting harassed every day. they're getting yelled at and profanities and things like that. So, they are uh they're working hard, but if there's any advice, uh we are always looking forward to that and and I guess the police department will provide that at the deescalation training, but that is an ongoing struggle uh for Holly and I. On a lighter note, uh diversion is a really popular option. uh folks that have not had a that don't have a commercial driver's license, haven't had any convictions in the last three years, can sign up to do the diversion program for uh most of the violations that we have here. Once people get signed up for that program, 93% of them successfully complete it, they get their ticket dismissed. And uh we don't have exact

numbers on how many of them uh come back to us, but it's few and far between. that the program seems to be working, the education uh our partner U-Turn 180 who provides the class um seems to be doing a good job. We continue to get good feedback on that class uh after a year'sl long process trying to get electronic submission of convictions to DMV is finally happening. That's going to save uh thousands of pieces of paper a year and a lot of anxiety with the fax machine. Uh Holly has worked really hard on that for a very long time and our go live date is May 1st.

It's my understanding that all of the tests have gone success successfully and um we're ready. Yes.

Yes. And then um looking ahead, we're going to keep working with the police department to get access uh to those photographs to allow for easier dismissals. We have quarterly meetings set up with the police department to review programs like our vehicle compliance program, uh our fix it tickets, things like that. Um to talk about whether or not things needed to be added or taken away from that U-Turn 180 diversion program. So we feel like the lines of communication there are open. We are continuing to monitor the impact of the case load and try to figure out the best way to schedule them. Uh whether or not um we can schedule more than that 32 a week. Um things like that. Uh we're continuing to um I I say jango. We're considering trying to to jango those trials in wherever they will fit. Can we get two in here? Can we get a couple in there? And I but I believe that it's working. And uh Holly has interviews coming up for our vacant clerk position. Uh so we had uh more folks apply for that position than I have ever seen in the past. So that was very exciting. I understand we have a great applicant pool. And that is all that I wanted to present to you this evening. What questions can we answer? So, I'm just curious, what's the what's the timeline on you being able to access those photos? Do you have an estimated time frame or

I would love for you to take that. My understanding is that the um vendors working on it. There's it's not just that document. There's other documents that are all updated and and as of last week, I heard it was supposed to be soon. So, every day we get new tickets, I'm checking to see if it's on there. So, I'm I'm hoping that issue is resolved soon with the vendor getting us that input. So, it's a it's the issues on the vendor side, not us not having the technology. Okay. Yeah. So, hopefully that will solve some of those uh backlogs. Just you can look at the picture quickly and any other questions. Oh, councelor Robbins.

Thank you. Um thank you for this report. Super thorough. I appreciate all the work you both do. Um, I am concerned about what you said about the increase in angry customers and I know how stressful that can be to be coming to work every day. You and your staff work so hard and have a very difficult job. You deserve to feel safe at work and also just not dread picking up that phone every time it rings. Um, and you said, you know, you welcome suggestions. So I at just off the top of my head I do not have any suggestions but I am wondering if staff has any suggestions if there are any policies that they think might be changed that could help them some. And so that's something that I don't think you could come back right now and say well actually it's this. Do we give staff enough um um empowerment on their own to be able to handle if someone's being rude and say, "Sir, you know, if you continue to swear to me, we're going to have to continue this, you know, or what anything like that that we don't know about that we could possibly help with."

Our staff is uh is empowered to walk away. Um we have those beautiful blinds that have the City of Tiger logo. Um, so you know, just simply closing that line and stepping away. Um, you know, people will uh will say, "If you keep swearing at me, I'm going to hang up the phone." And then they hang up the phone. And if they are disrupting city services, um, we're getting law enforcement involved. And and I it's I think it's a a simp are stressed out right now. Um, and they get something in the mail saying they owe $265 and it was really their

somebody the car that they sold years ago and they're just like they're so frustrated and so it's just that deescalation bringing them down. You you can't say to somebody, why don't you take three deep breaths? Like they they don't want to hear that. Um, so it's just kind of a matter of us learning how

of everybody learning how to to be respectful. But um I I will say um Holly does a great job of protecting the clerks. If she's in the room and that's happening to a clerk that's at the window, Holly or myself is going to walk up there and um you know and and allow that staff member to step back there. Whenever something happens, people are you know take 15 minutes go and

um and so I think I think that we're doing what we can on our our end and supporting them. um as much as we can. The thing that they have asked for is panic button. And so I don't know if y'all have seen those things that they sell um for runners that the alarms that you can pull and it just makes that really screechy noise. Uh so we have some of those. I keep one in my pocket. The clerk keeps one here and then there's uh one up front so you know if things get so out of hand um there is that loud screeching noise that we can make. One of the fun things that happened is uh somebody was being incredibly disrespectful at the window and raising their voice uh while um uh the chief and some of the other police brass were in the back. And so they got to meet Chief Jamie in the hallway. It was it was really um you know I don't I haven't ever gotten to see him do any community policing so it was kind of entertaining to watch him put his body in there and and do his thing and

yeah council person wolf your questions or comments.

It's kind of an extension on councelor Robbins and that's what I was kind of curious about and I know that most people have lost their views. It's not just short it's just missing. Um, and I I wondered if not having those photos has kind of um added to that frustration as they call. So, if it's true, I mean, it it could have been them, but they don't remember. It was, you know, a few weeks ago, or if it truly isn't, and then to get that kind of bill. So, hopefully that process can be, you know, uh, very, uh, quickly put in place from the vendors soon. Um, and maybe that might help, too. I just wanted to just also voice appreciation and just um really wishing you the best that maybe that will help as well. But it's it's tough right now and um anyway, just appreciate you all doing that work.

Thank you. Well, yeah, for me too. Thank you so much for doing this every day and thank you to our PD for doing for helping out. So yeah, it's tough. I know. So hang in there. So hopefully the technology will help you make things a little bit easier. So I think so and I think that the um that the support that we get here in the building um the support that we get from y'all and and from the department um I believe that our staff is happy to be there. Yeah, please overall. So thank you. I don't want I don't want the whole report to hang on that negative piece. I do I do think overall um we're on an upswing.

Council Sha, one last comment or question. Just a shout out um Holly, you've done a fantastic job with electronic submission of conviction information that is not easy to deal um with sometimes with some state agencies. So just want to say thank you very much for your perseverance and seeing it get across the finish line. Save lots of papers. So wonderful. All right. All right. Thank you so much. Have a good evening. All right. So there being no additional items, this meeting is adjourned. Good night, Tiger.