Village Commission - Regular Meeting

Recording in progress

Something that was all five of us. And then.

I can make the correction, Commissioner, or I can bring him back.

Just make the correction.

What item was that?

Item 14A of the meeting of October 21st.

Right, but substantively, what was 14A?

It has to do with the vote on.

Let me see.

I believe the budget. You need me to read it exactly. Do you have it at hand?

Let me pull it up for you. Oh, was this on the travel, the budget amendment for the travel?

I believe so.

Okay. Yeah, that was not a unanimous vote.

I can revise it or bring it back, whichever you like.

Just correct it.

Okay.

There's no reason to bring it back. Because it's half and half on your statement.

It is on the travel and event budget.

Yes.

I can make the corrections.

Other than that, I'll make a motion to approve both meetings, October's with the correction that I requested. I'll second.

Madam Clerk, please call the roll.

Commissioner Cervoni? Yes. Vice Mayor Cook? Yes. Commissioner Acosta?

Yes. Commissioner O'Darrow?

Yes. Mayor Streiffel?

Yes. Anonymous. Thank you.

okay do we have any written or or minutes or reports from our advisory boards um no we don't um since we recessed in december there was hardly any meetings but we'll try to bring back in february a report from one of the committee advisory boards okay that brings us to village commission's reports would someone like to kick us off

Yeah, just happy to be back here with a new year. Optimistic about what we have going on this year. Been seeing great progress on our community center. I love that. Excited to kick off, get the town hall rolling this year too. Seen some optimism with the construction. We've seen Shoma request groundbreaking event for March 4th. i think that's exciting let's let's see that break ground i've seen the crane on site we've seen you know we shared uh two low residences in north bay village re-approved for 67 million dollar construction loan hopefully we'll resume some progress there uh continuum continuing to do well you know another pagani i think we'll see break ground this year too so a lot of things to be excited about this year we're going to have sidewalks on harbor island uh and uh Yeah, I mean, some good stuff. So excited for another year.

Awesome. Commissioner Acosta.

Good evening, everyone. And Happy New Year. Very happy to be back and start this wonderful year. We had our first commissioner, treasurer and commissioner in-person meeting just last week, January 15th and Thursday. I hold a Zoom meeting every month to review our commission agenda and twice a year, an in-person meeting. We had that meeting beginning of the year, kickoff of community gathering last Thursday. I want to thank our village manager, of course, Frank Rolison for being part of the panel, Professor Waisman, and our code enforcer, Orlando Rodriguez. They were there to answer questions. I want to thank the members of the communities who came and participated, who sent me emails with questions or texts with questions. We addressed basically almost every update that most of the progress that we've done within construction, whether it's our own buildings with a community center, with our city hall, infrastructure questions. We addressed updates on current development work. We talked about Treasure Island streets and update on the work. I appreciate also our public works director is here also to give clarification on many of those questions. There were some questions and feedback back from the members of the community. And more importantly, I'm keeping the promise of keeping the door open here for all the residents with as many opportunities as possible, either via in-person here or via Zoom or through my office hours that I hold every Wednesday from noon to 1. So for me, it's very important that I not only am able to provide these answers, but that people have participation and they were. So I really appreciate that. So thank you for that. We are going to be having, if you haven't signed up yet for the soccer program for the next season, we already started the next season and that information is going through directly our coaches there. We have, you know, many activities at the park. I encourage the members to participate. And we also have a seat available in the finance board. So if anybody's interested in joining that, you know, participation, it's really what activates our community. So just wanted to remind people out there for that. And other than that, you know, I'm very proud of the proclamations we're doing tonight. So thank you so much. Thank you, Commissioner. Commissioner Trevino.

Thank you, Madam Mayor. Good evening. Since the last commission meeting, Hanukkah, Christmas, Kwanzaa, New Year's, Three King Days, ending with Day of Service from Martin Luther King yesterday. Some of us were kept busy while others took well-deserved time with family and loved ones. Winter Wonderland this year was at Vogel Park and the biggest hit was the reindeer train. Not sure how she does it, but hats off to Lily Torres and her team for another wonderful packed event enjoyed by the whole community. Another very successful event was the police department's Breakfast with Santa, with special thanks to Jessica Polanco for pulling this one out of her hat of tricks, and special thanks to Miami Beach PAL for always being there for us. There has been numerous holiday parties throughout the county, official offices to which we were invited, which led to a busy holiday season. A couple of weeks ago, I had the pleasure of attending a luncheon celebration of our village's manager's sweet 16-plus birthday celebration. Too many more good years of working together. A week ago was Hialeah Mayor Brian Calvo swearing in to a huge crowd. The Next Day Combat anti-Semitism movement held a virtual law enforcement training, and our own Jessica Polanco attended with me. The rest of the month of January was spent with Frank, Janice, and Maite discussing our financials and making some real headways. We received a deposit of the TDRs for Bonica's project and his tribe with the remainder coming May 15th. As all of you received an email from our manager regarding all the funds received and unassigned. In the near future, we have to start assigning these funds as they were originally intended. And that's a wrap. Thank you.

Thank you, Commissioner. Vice Mayor Cook.

Just want to call out Lily for the great events we had over the past few weeks, past few months. Great work as always. Excited to discuss you tonight. And also just like Commissioner Dahl, looking forward to completing some of these big projects and kicking off some new ones this year. That's all.

Thank you, Vice Mayor. I want to start off by saying go Canes, right? Last night, Miami was on a global stage. And even though we didn't pull out the win for the national championship, our Canes played amazing. And it is a credit to South Florida that there were so many Miamians playing in last night's football game. So I have been deeply moved by the Fernando Mendoza story. And even though I am a Cane, I was really just so proud to watch him win and watch the family celebrate last night. So it was just a great night for... for all of us being from here in Miami, showing the world what greatness really looks like and where we all come from. I want to remind everyone that on Thursday night at six o'clock right here and on Zoom, we are having a solid waste community meeting. I know Frank has been working really hard with Steve, our utilities director, our public works director. Is his title utilities director or public works director? So Steve, our public works director, has been working really diligently with the manager to prepare a lot of information about our solid waste trash pickup, right? So we own our own solid waste removal. We're going to be discussing this with the community. Residents, neighbors, if you are listening... 6 o'clock on Thursday at Village Hall or on Zoom. Notices have gone out in the water bills, so single-family homeowners received a physical notification about this meeting in their water bills last month. We've also been advertising the workshop on email and on social media. I'm really hoping that we get a good turnout for Thursday night. So I'm going to ask each of you, my colleagues on the dais, If you could reach out to some folks, you know, if there are folks that you hear from regularly or if you're out and about in the community, just remind folks that we have an important community meeting coming up on Thursday, the 22nd at six.

The workshop is solid waste. I saw that. But then you mentioned something about water as well.

I didn't mean to mention anything about water. Just solid waste. Yes. Yeah. It's about trash pickup. Yeah. Just so that everybody is aware, I'm working with our chief resilience officer to make green infrastructure accessible. not just an encouragement that comes from the dais or an encouragement that comes from staff to our contractors but we're working to incorporate green infrastructure into our land development code as well as our comprehensive plan and to craft an administrative policy that requires all future scopes of work for capital projects to prioritize green infrastructure. This will ensure that when we are all long gone, the policy preferring green infrastructure is codified in our code and in our comprehensive plan. So we're going through our stormwater master plan and our vulnerability assessment and our comprehensive plan, and we're crafting a consistent set of policies so that all of those documents are consistent so that they speak to each other and so that we have a policy in place So it doesn't matter who's on the dais that will ensure that we are building infrastructure in an environmentally conscious way that will ultimately bring cost value and benefits to the village's infrastructure long term. I also wanted to update everybody. You know, obviously the legislative session started last week. I checked in briefly with our state representative. He didn't have much to report back as far as the movement on our appropriations request. Session is, is it six or eight weeks? I think it's eight weeks, six weeks. I have not planned a trip back to Tallahassee. I will likely go back to Tallahassee at some point, but I don't know when that is. And so I wanted to just let you all know that if going to Tallahassee is something that you would like to do to support either our appropriations efforts or any other projects, advocacy that you'd like to do on behalf of the village, I welcome each of you to do that, to take that initiative. If you'd like me to go with you, I'm happy to entertain those conversations. I just haven't been at a place where I can plan for the next couple of weeks. So if anybody else wants to take that initiative, you are more than welcome to connect with the manager or with Ronna and Ron's office and figure out what the best use of your time in Tallahassee might be. So I just wanted to extend that invitation and open that up to everybody. I would like to get an update on where we stand in terms of expanding the trolley. We've been doing this third Thursday culture crawl. It's been very popular. We had a discussion item about what types of transportation we might want. We talked about having another bus. We talked about a couple of different things and we also talked about about the trolley. So Mr. Manager, if you could comment on that. But before you do, the last item I wanted to bring up was communications. I've talked to the manager about this. I would love to see our 52 weeks, 52 wins emails getting back to the purpose of communicating to the residents about what we are doing substantively on this day as opposed to just sending out the flyers for events that we have coming up. So that's just registering my desire to see that the communications be more substantive.

Do you want me to respond to those right now? Yeah, on the trolley and the comms thing? Sure. In February, because we're still waiting for some direction from the beach, and we have not received that from administrative staff that they've had any direction to re-engage with us so we're hoping that will happen during January and then in February we have several different programs to bring to you dealing with not only the trolley on the beach but whether we can afford to put a bus back we've researched quite a few different options and Janice is heading that up and she will make a presentation at the February meeting but we do want to hear from the beach because that's a player with the trolley And we have not heard from them.

Okay.

I will follow up with Commissioner Bott about that.

Thank you.

And then I've had the discussion with Lily and Janice about, you know, getting the 52 weeks sort of back on track a little bit, talking about what we're doing here, not just the events coming up. And that's going to happen.

That sounds great. Thank you. Um, that concludes my report, except that, you know, Andy commissioner Darrell, you mentioned a lot of the great things that are going to be coming online in 2026. We also have bus shelters coming online in 2026. And yeah, the progress that we're seeing on the causeway in terms of construction is, is encouraging, um, my understanding is that Shoma is going to be coming back for a site plan amendment. Um, but I spoke to their land use attorney, um, at the end of last week and he said he, he hasn't heard that they they've, they've been saying that they're coming back, but he hasn't seen the plans yet. So it could very, I mean, if they're going to do a groundbreaking in March, that's great. Um, um, I'm eager to see what the site plan amendment looks like to just sort of get through that process so that we can finally know what is being built.

Kind of an indicator that something is happening is that they've brought back the rig for doing more piles. So if they've got that rig sitting there, Then they are planning to have to have more piles because they're supporting something else. I mean, it just doesn't make sense. They had completed the piles for the project they had, and now the machine is back. So I assume we're going to be hearing something shortly.

It may be a little bit longer than shortly, just based on the conversations that I had with land use council last week.

Well, you pay a lot of money for that thing to be sitting there not working. Yeah. Yeah.

Okay. Okay. Okay. Well, I believe that we have our guests here from the North Bay Village Optimist Club, President Eddie Lin. And we have Secretary Asiola from the Miccosukee Tribe of Indians. So I actually want to give Commissioner Acosta the privilege of reading the proclamation, if that's something you're comfortable with.

Yes, actually.

Sorry, I forget about the mic. I was going to ask if our president from the Optimist Club could read the proclamation for me through the honors. Sure. Yeah.

Eddie, if the two of you want to step up to the podium, I'll hand you the proclamation.

Yeah, I'll take it.

Okay. And then we can do the photo op after. Secretary Asiola, welcome to North Bay Village. Thank you for being here.

Proclamation reads, whereas North Bay Village proudly extends its heartfelt thanks to the Miccosukee Tribe of Indians of Florida for their generous contribution to the village. And whereas the Miccosukee Tribe of Indians of Florida has consistently and selflessly supported North Bay Village, the Optimist Club, Treasure Island Elementary School for the past 20 years. Whereas their support provided more than 100 turkeys for the Thanksgiving holiday, allowing families to celebrate together and enjoy a festive meal. And whereas alongside their partnership with the North Bay Village Optimist Club, they have organized this effort annually and with great joy. And whereas this year, the need for food assistance reached unprecedented levels to the government shutdown affecting SNAP benefits. And families in need faced significant hardship during the Thanksgiving holiday seasons, and whereas the Miccosukee Tribe of Indians of Florida graciously stepped forward and provided turkeys to families across communities throughout South Florida. And whereas during such uncertain times, the support provided by the Miccosukee Tribe of Indians of Florida, not only nourishes families, but also fills heart with hope. And whereas the long-standing relationship between the Miccosukee Tribe of Indians of Florida and North Bay Village reflects a shared commitment to community, compassion, and the well-being of residents. And now, therefore, I, Mayor Rachel, Streitfell Mayor of North Bay Village and on behalf of the North Bay Village Commission to hereby recognize and proclaim January 20th, 2026 as Miccosukee Tribe of Indians of Florida. And is that our last line here? Okay, that's it?

That's it. Thank you so much.

Thank you very much. So where did it go from here?

You are welcome to give remarks, Mr. President. And then Mr. Secretary, you are also welcome to give remarks.

I'm also a member. I'll just say a few words. Our relationship with the Miccosukee tribe of Indians goes back like 20 years. And every year they have been very, very generous, donating about 100 turkeys for us that reaches the community here. So I'm very proud to be the president of the Optimist Club of North Bay Village and to be associated with the Miccosukee tribe of Indians. We hope this relationship will keep going on indefinitely. And also, I'd like to thank the commissioner, especially Mayor Streitfeld for your consistent support and also for Commissioner Doris Acosta. She's a member and she's always been part of the family. So without further ado, I feel like you're going to present it.

Sure. Yeah.

No, you guys are presenting it. You're fine. We'll join you for the photo. Yeah.

Thank you so much.

So hold this for me. I put on my glasses. Great. Well, William, Ursula, thank you very much for stopping by. Thank you very much. It's incredible. Shout out to you guys. Thank you, Papa.

Well, I just want to say to you folks for this generous proclamation. It really solidifies the partnership and collaboration between the tribe and North Bay Village. It's been going on for 20 years, not to make anybody feel old. I'm only 36, so this has been going on more than half my life. So for me, it's a point of pride to be a part of something that is kind of like a new tradition, because we're so used to trying to uphold our traditions from the cultural side, these things we've had for hundreds of years. And this right here could be the start of something that could last hundreds of years now between us and North Bay Village. I think that's something amazing to even just be a part of that idea. You know, our culture has a lot of differences from your culture, but we found Connective Tissues in the holidays, this chance to bring people together and remind each other what You know, no matter what belief system you subscribe to, I think really the only thing, the point of life is just to help each other through all of this, whatever this is, right? And this signifies that, a commitment to keep helping each other. And I always invite you folks to come visit us out in the Everglades. You know, I want you guys to see what we see. Because when I look out there, I see the most beautiful woman in the world because I see Mother Nature. I see a sky blue and true and a land made for me and you. So I want to make sure you folks don't forget that. And I invite you guys again to come out to our neck of the woods. feel free to reach out. We'd always be happy to accommodate you folks. Because I know a lot of us enjoy coming out here for that. Benihana's right nearby. So I just want to return the favor.

Thank you so much. As we say in my culture, amen. But I think that this dais may actually take you up on a trip out to the Everglades. And I want to extend... the offer, if there is anything that we can do as far as advocacy to support you, because your interests in mother nature are also our shared interests. So if there's anything that we can do to be helpful to your cause, please, please let us know.

for that and moments like this I always like to say which basically means it's a great day to be indigenous because that's not always been the case but today that's true so to you folks amazing thank you let's take a photo thank you

Yes. Thank you. Maybe we all do the Gator Hooks trails together, huh? I love Gator Hooks trails. You know, I got to keep this candle.

Okay, I see that our community leader has joined us and that brings us to the second presentation on tonight's agenda. Commissioner Trevone is going to issue this proclamation or read the proclamation. But before you do that, I would like to say a few words, okay? Absolutely. Tonight, we're issuing a proclamation recognizing International Holocaust Remembrance Day. And I absolutely could not allow this moment to pass us by without acknowledging and condemning in the most forceful terms possible the absolutely horrific display of hate and antisemitism that has been circulating on the internet since there were people at a club on miami beach over the weekend literally performing the nazi salute and singing a song glorifying adolf hitler at a club on miami beach And I recognize that Mayor Minor and the elected officials in the city of Miami Beach really have very little control over what happens on the inside of a club. But the fact that this video is circulating online and the fact that it happened in the first place is a huge red flag. that none of us can ignore. If you were ignoring the antisemitism that is rising and rising and rising across this country, you can no longer ignore it because it is here in Miami and in Miami Beach. there can be absolutely no tolerance whatsoever of this type of glorification of that type of ideology. And I feel so grateful that here in North Bay Village, we are all united in this sentiment. And I wanna make sure that each of us as leaders, when we step out into the community, we're calling out this type of behavior and rhetoric because it starts with just a jokey, fun night at a club, but we all know that this type of hate and discrimination and just furthering these misconceptions and ideologies about sex not just jewish people um but the holocaust started very very subtly books were burned shops were raided and vandalized and we see that happening all across the country and it's just not the america that i recognize and i hope that there is um a change very very quickly in the trend because it is terrifying that's really all i had to say about that

Well said.

Madam Mayor, first of all, to say that I agree with your words is an understatement. As a matter of fact, tonight we're going to be discussing North Bay Village against hate as a discussion item. And this just fortifies more my intention and my work in getting this approved by this commission and putting it to work in North Bay Village at least, which is the area that we can't control. So I thank you for that. But since the rabbi is here, let me get to the International Holocaust Remembrance Day.

Rabbi Dolphin, do you want to step up to the podium?

It's a day to remember survivors and victims. The United Nations General Assembly designated January 27th the anniversary of the liberation of Auschwitz-Birkenau as International Holocaust Remembrance Day, a time to remember the six million Jewish victims of the Holocaust and the millions of other victims of Nazi persecution. As we're witnessing an alarming rise of anti-Semitism around the globe, it is more important than ever for us to recognize the critical lessons of Holocaust history as we commemorate the victims and honor the survivors. Since this is the last meeting before the day, or before that day, International Holocaust Remembrance Day, which is January 27th, I have chosen to start North Bay Village Movement Against Hate, of which you will hear more later. But at this time, in remembering the survivors and victims of the Holocaust, allow me to read the proclamation and present it to Rabbi Dolphin of North Bay Village Chabad. And it states... Whereas North Bay Village wishes to recognize International Holocaust Remembrance Day observed globally on January 27th and designated by the United Nations General Assembly to commemorate the anniversary of the liberation of Auschwitz-Birkenau, the largest Nazi concentration camp and the extermination camp. And whereas January 27, 2026 marks 81 years since the liberation of Auschwitz-Birkenau, And whereas today and every day we remember and honor the memory of the six million Jews who were systematically murdered by the Nazi regime, along with the millions of other innocent victims, including people with disabilities, political dissidents, and other targeted for persecution. and whereas the International Holocaust Remembrance Alliance definition of anti-Semitism recognizes that anti-Semitism is a certain perception of Jews which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of anti-Semitism are directed towards Jewish and non-Jewish individuals and other properties, towards Jewish community institutions and religious facilities. And whereas International Holocaust Remembrance Day serves as a solemn reminder of the dangers of hatred, bigotry, and anti-Semitism and underscores the importance of education, vigilance, and action to prevent such atrocities from occurring again. and whereas the Village of North Bay Village reaffirms its commitment to promoting tolerance, understanding, and human dignity while standing against all forms of hatred and discrimination, and whereas it is our duty to ensure that the lessons of the Holocaust remain a cornerstone of our collective memory and to honor the resilience and courage of those who survived and rebuilt their lives. Now, therefore, Rachel Streitfeld, as mayor of North Bay Village, hereby recognizes and proclaims January 27, 2026 as International Holocaust Remembrance Day and calls upon all residents to join in solemn remembrance of the victims, educate themselves about the Holocaust, and commit to building a more tolerant and compassionate society.

Excellent. It's my turn. Okay. I'm Rabbi Dolphin, Private Dolphin. I'm a resident of the North Bay Village for over 20 years. And I'm a frequent visitor here. Thank you very much for giving me this honor and this privilege to speak here now. I reminded myself just about an hour ago of an incident that happened a few years ago with one of our congregants in North Bay Island. There was a flood, you know, typical one of those nights. And he was driving down the street and he had some type of confrontation with a neighbor who came out and was angry that he splashed him. And they got into a physical fight. They both agreed not to call the police because one of them would have been arrested for sure. It wasn't my friend who started it. But could you imagine? They were fighting on the floor and wrestling over being splashed because the street was flooded. So this is an example of how things can escalate. A little confrontation, shouting, getting angry could become a fist fight and can lead to the worst results. antisemitism is first. It starts out at targeting Jews. First of religious Jews, because I look different than the common person in the street. Then they go to all Jews. Then they say, Oh, the people who help the Jews, the people who are friendly with the Jews, they're also no good. Then they go after minorities. Like you said, the, the, the, The people who are sick, they're not well, they're not functioning, who needs them? Only the ones with blue eyes and blonde hair and who are sophisticated, and they are the only ones who should remain. Everyone else, no Spanish, no blacks, even if you're Christian or Muslim, you don't deserve to be around on the face of the earth. So it starts with targeting Jews and ends up, God forbid, we saw what happened. You don't have to be a scientist to figure this out. It happened. And like the mayor said, if this can happen right here in Miami Beach, people glorifying Hitler and the Nazis, even for a joke, there's certain things you don't joke about. So when I heard from Commissioner, Vice Mayor, right? Commissioner. Commissioner Chironi on Sunday that he's taking it, this proclamation, not just anti-Semitism, but anti-hate. I said, this is exactly what needs to be done at this time. Because if we don't wake up now, We don't know where this can lead. And you see that people are glorifying on the internet. Then they make protests. And they come in with busloads of people intimidating and protesting and yelling and threatening. And it gets louder and louder until they take action. So I want to thank all of you. including the chief of police and the deputy and all the staff members and everyone, because we, the people here, will feel much more safer, much more secure when we know that the leadership, including you, the city manager and all your staff members and your assistants, they were all on the same page. This was the America that we grew up with. We didn't grow up in America that everyone was your minority. We're going to beat you up. We're going to bully you. That's what public schools were all about. Bring in everyone has an equal opportunity, no matter who your background is from. This gentleman before spoke, I walked in the middle, but he doesn't look exactly like a guy from North Bay Village. And you brought him in, you welcomed him, and you made him feel wonderful, and you gave him a chance to talk about his culture. That's the America that we grew up with. That is the Constitution was written by the founding fathers who wanted America to be a safe place, liberty, democracy, give everyone equal chance, but it should be safe. Not to turn this place into a place of gangsters where they're going to burn people because you don't believe in what I believe. You don't speak like I speak. You don't fit into my agenda. There's no such a thing. We all have to get along. We all have to show courtesy and common courtesy and respect to each other. And I feel it here in this room. I feel it with the people who work here. They come around the sanitation people. I get along with everyone, no matter what color the people are, what skin, nothing. I shake everyone's hand. I salute everyone. I express my gratitude that I'm here in this beautiful community. And I hope. that we're together with our strong team. We will be able to prevail with the beginning with this proclamation and then bring it into action to continue what you guys are doing till now. Thank you very much for giving me an opportunity. Thank you for what you guys are doing. God bless you. Give you strength and happiness for your families. Thank you.

Amen. Thank you, Rabbi.

Let's do a photo. Thank you very much, guys. Closer, closer.

This way?

Yeah, you guys are in center. Good to see you.

Madam Village Attorney, your report. Just wishing you all a wonderful 2026. No report otherwise. Thank you very much, Mr.

Manager.

Good evening.

Good evening.

On my report, I have, which you have a copy on the dais, is a first quarter revenues and expenditures report. And it's a capsulation of what's taken place the first quarter of the year on the general fund that is expendable by discretion. So what's not in here are those things that are set or fixed. But what I'm more concerned about keeping an eye on and controlling and reporting to you is what is actually happening on the discretionary side. So the first page of that shows you the revenues. And it's interesting to see the general fund revenues that we have that are in the adopted budget. And then the amounts that we've received by each of the categories and what is projected as a balance for us to receive going forward for the rest of the year. And then in the final column on the right-hand side, you see the percentage that we've received from the first column. And you can see where we've received quite a bit. And then we see other areas we've received little at this point. And then when you look at the left hand column, you'll see where the adopted budget is that there's discretionary budget of only 34% of that total. So that total is 13.8 million and discretionary is only 4.6. So when you go to the next page, which is expenses, that is now showing you the 4.692 by department. And what was appropriated in the budget, what has been expended in the next column so far, and what the balance is left in those departmental budgets and the percentage that they have spent. So some of them you see, very little percentage has been spent. Some of them quite a bit more. It depends on the department, and it depends on, like, particularly when you look at infotech, you'll see quite a bit has been spent there, but he buys a lot of the stuff on the front end that's going to last, you know, for the year. But I keep an eye on this, and the department's also received this report with the directors and the direction from me to – keep an eye on those line items because we're keeping an eye on it at the head of the administration. And also, the commission does not receive, but the mayor and I receive, or the clerk and the vice mayor receive in signing all of the invoices and the wire transfers, there's a document now attached to each one of those invoices identifying the account that is coming from, what the balance is in that account at the present time, and then what the new balance is after we make that payment. So we are spending more attention to the money side, not just the operational side. So that concludes my report.

Thank you, Mr. Manager. Yeah, so one of the things that I asked for when I stepped into this role was to have the cover sheet of all of our wire transfers include all of the information that Frank just set forth, right? So now we have a header on every single wire transfer that tells me or whoever is signing the checks not just the invoice and where the money is coming from, but how much is left in that account. And it just adds another layer of quality control as we are very, very closely and rigorously monitoring what we're spending. For example, I had a check in this week's stack, which was a $10,000 check to the Miami Dade League of Cities to sponsor the 2026 gala. And we had cut that expense during the budget season because it's a nice thing to do, but it's not a must thing to do. And, you know, I think out of respect for our taxpayers, out of respect for each other, out of respect for the men and women of the North Bay Village Police Department, we We all agreed that we weren't going to spend money unless we absolutely had to, so I asked the village manager to correct that, and we're not going to be sponsoring the League of Cities gala this year. So thank you for that, Frank. I think my colleagues have a packet of information, but I do not have a packet of information. This paperclip version that everybody's got, I don't have one of those.

Okay.

Okay. All right. It's fine. It's fine. You know what? I can wing it. I'm going to be good without it. If it's upstairs and I've already looked at it, we're good for the purposes of tonight. Okay. Very helpful.

Thank you. Thank you. Thank you. Thank you. All right.

Let's move on to Madam Clerk.

Do you have a report? Good evening, Mayor, Vice Mayor and Commissioners. My report is very quickly. Early last week, I sent a notification to the commission with regards to the financial advisory board. We had a resignation from Ms. Sipkin. We did advertise the vacancy and we received one, actually two applicants, one of which is a resident. And I've actually circulated that information to you guys prior to the meeting. So I would like directive or guidance of whether you would like for me to continue advertising or if you would like to consider the appointment tonight.

I welcome feedback from the dais. I don't feel strongly about it. Commissioner Trevone is the reason to that board, so I'll follow your lead, sir.

I prefer to leave it up for one more month to see if there's a further activity in the oil supplies.

That's fine with me.

I support that, especially during the holidays. People have been a little disconnected, so yeah.

Okay. All right. So we'll re-advertise, we'll promote it. If anyone has in mind someone who would contribute to the financial advisory board, go ahead and reach out to them. That would be great. Thank you, Madam Clerk. You're welcome. Let's take a vote on the remaining items on the consent agenda, shall we? So moved.

Yes.

Second. Madam Clerk, please call the roll.

Commissioner Cervone? Yes. Vice Mayor Cook? Yes. Commissioner Acosta? Yes. Commissioner Nadaro? Yes. Mayor Streifel? Yes. Synonymous.

Thank you. Before we take up the consent agenda items that were pulled, I think we should move on to... item 14a since we have representatives agents i shall say of uh project football llc here in the room um we did have a discussion um about the community center rooftop third floor costs office space. A motion was made, I believe, by Commissioner Acosta that authorized the village manager to continue negotiations with PFL regarding those items. And I'm going to hand it over to the village manager to summarize where things stand today and what is the framework for this follow-up discussion.

After that, it will be 14 E, I guess, because they're related to each other. They're not related to each other.

These guys don't need to be here. All right.

What I think we need to do is move. I want to move this table up here by the front and get you guys up here.

Johnny can bring one, Frank. Johnny, can you bring a mic, please?

All right, so as the mayor let off, the direction was to continue negotiations and see where we could work out. Her specific motion spoke to considering the office for the alpha organization not to exceed 600 square feet. predicated upon them paying for the rest of the build outs on the third floor and the second floor as it was. So we met and had a couple of meetings. And in front of you, you have a spreadsheet that's on the top of the documents, the longer layouts. that I'll briefly explain to you and then we'll go through the layouts that we have here that both sides have agreed from the administrative side and from their side as far as how the build-outs will look. So you have, there's a line item that runs down to each one, so if there's any one in particular that you have some question on, you can say, I want to talk about number 14 or 15 or whatever. So the second floor costs that are in here are totaled up at the bottom for $498,757.25. So the third floor proposal, as you know, we added the third floor with the expenses to be paid for by the village. And we have been, as we've gone forward with the bills that we've paid so far, we have made payments on that third floor already associated with the third floor. What I would like you to keep in mind on the third floor expenses is that It's not just the third floor. As soon as we added that third floor, there's an impact on the foundation, the structure, the electrical, the plumbing, everything that's associated had to be reworked to be able to support that item. So as we went through the discussions, when you look on this next column, you'll see the second floor negotiated credits. So what we worked out, those things that you see in parentheses or deductions that we were able to negotiate from the different items on the line items that run across on the left. Some of them were 50-50 splits that we decided on. And Others will stay just like they were. And then on the third floor, which was on us to support, We got the first credit you see down on the bottom for $115,000 was the credit they gave us for not doing the build-out that they had originally planned for on the second floor. So that's that $115,000 credit. And then there are some soft costs that we got credit for where we split the because they had to do something on the third floor anyway. And so there's the two $1,500 credits there for a total of $118,000 in credits. So in the final column on the right, you get the cost of negotiated total for both floors to be completed. And that's the total that comes to $597,630.18. additional that we would have to pay. So that's on the money side. Now, when you look at the plans that you have in front of you, let me get this off here. There's a couple of renderings on the front just to give you an idea of what the cafe would look like and what the rooftop would look like, a couple of renderings. When you go to the first long sheet, we're talking about the second floor because the first floor, there's no changes to what we've agreed upon being on the first floor. There's still discussion about the cafe and the open space, but the open space remains as we have decided on the first floor to begin with. So on the second floor, the second floor gets, under the proposal, gets completely built out. In the plans that we were looking at as they stand now, and I'm not going back to the original agreement, but what they were going to build out on the second floor right now consisted of two bathrooms and open space for the rest. The floor would be finished, there'd be a ceiling, and the outside walls would have drywall, and that would be it. It would be an entirely open space. this piece here now goes a little further and us having a space that is usable from day one in multi factors. It gives a little bit of a kitchenette area in the upper left-hand corner. You have a lounge area for staff. It also has the additional shower that we would need to have to be in compliance with some of the grants for having children in the program. And then when you look on the right-hand side, you'll see there's three individual areas. Those are completed now as classrooms or meeting rooms or activity rooms, whatever you'd like to call them. They are laid out in a way that the walls go up halfway solid and then there's glass the rest of the way up. So it meets the criteria, the visibility of having children in with an adult and And being able to be viewed from the outside without closed doors or closed walls, which is a lot of the requirements with having children. And it has the accordion walls between them so that you can open the space. You can go to them together. You can open up all three, however you'd like to use those three rooms. And there's also what we call a header that's between the drop ceiling like you see above you and the slab that's above that. So if there's no solid divide between there, when you're in one classroom or one activity, the noise will travel over into the other one. So this gives you the ability to have that quietness between them. And then the rest of that floor, is open for whatever use that we would want to use that for. Then when you go to the next page, which is the third floor. And what we've done here is we have accommodated a 600 square foot office. Again, this one shows the two bathrooms. The office area and one bathroom would be paid for by PFL. The other bathroom is on us. And then when you look at the open space, it is entirely open with no closed off rooms, but the headers are in if we want to do that later. And the reason for that, that we didn't want to make it a duplicate of the second floor, is we're really not sure the type of activities we would have on both floors. And if we wanted a larger open space for dancing or some other kind of group activity, and to have those walls there, it would prohibit that. And if later on we decide that we want to make one or two classrooms or activity rooms out of that, We would do that on our dime, but the headers would already be in between the ceiling and the floor above so that we would be able to have that quietness if we so desired to do it that way. And then we go to the next page and it gives you the layout schematically of what the rooftop would be. Again, this is paid for. It's not on that other list because this is provided as laid out here by PFL. And you see the center piece is the layout. It is about a third of the total rooftop space. I'll explain a couple of things on this page so that you can get a little familiar with what we're looking at. Where you see all the checks and that, that is the area that is open from the elevator and the stairs. And then if you look at the lower left, you'll see there's a service room all the way in the corner by the stairwell. And there you'll see a series of gray squares that go across. The way this roof is, the composite of this roof, it's not designed to be walked on except when there has to be repairs or getting to certain things that have to be worked on, like the air conditioners and all that. It's in the upper right-hand corner. So the squares provide a pad. for you to be able to walk on and make it. So if you have some kind of activity that you have on the roof and you have things that are in storage that you want to take out and put out, chairs or whatever, you're able to walk on that part of the roof and do that. And then in the upper right-hand corner is the mechanical equipment that's up there. And again, you'll see a little square and a door, and that's the way you can come out from the stairwell or the elevator and maintenance or repair people can get on that part of the roof. The reason you see these lines like X is going across, including underneath the area for the rooftop activity, is these are all angles of pitch. So water runs off. and goes to the different drains and scuppers that are located on the edges of the walls. And they're at a pitch. So the only flat place will be up there is what's built above the center section because the water that collects in here will also run off to the outfalls to the outside. And that is the layout that we have there. So from From this point, I would like to have... Well, if there's any questions you have of me right at the moment, I'd like to go on to the presentation from PFL, and then we open it up, and how it goes, how it goes.

Frank, do you want to display the video?

Yeah, we will. If they want to go to you right now, or they want to ask me questions. So...

I think we need to do like an effective summary of the manager's presentation. Can you rearticulate the motion that was voted on the last time we had this discussion?

Madam Mayor? Sure. I requested a copy of the motion and basically on December 1st, 2025 in a special commissioner meeting, The action was Commissioner Acosta made a motion to one, authorize the village manager Rolison to negotiate office space of no more than 600 square feet. Two, require PFL to cover the costs of the third floor build out. Three, include a shower and the second floor design plans. Commissioner Schiavone seconded the motion, and upon roll call vote, the motion passed 4-1 with Commissioner Acosta, Commissioner Schiavone, Commissioner Rotondaro, and Vice Mayor Cook voting for, and Mayor Streifeld voting against.

Okay, thank you. And so, Frank, I... this spreadsheet that you've provided to us is a representation of the conclusion of your best efforts to negotiate with pfl based on that motion that is correct okay and the total that north bay village would pay in addition for the third floor and building up the second floor is 597 630 and 18 cents that is correct okay All right. So it seems like we didn't make a ton of progress as far as those negotiations. I mean, I see the 37.4 and the 29.24. I see these reductions. That certainly wasn't what we were hoping for when the motion was made and when it was ultimately approved.

Well, we started off the discussions with exactly what the motion read. And it was... It got no traction from the other side. Right. Okay.

Okay. Well, so now we know where we stand. All right. Let's go ahead and see the presentation from PFL, and then we can get into it.

Amen. Thank you for watching. so so Thank you. Thank you. so so so

Thank you for putting together a really exciting video. And I will say that Seeing the building exist in the world was one of the happiest feelings I've had in several years with respect to this project specifically. So I'm really excited about what is to come. I'm really pleased with the progress at the actual site. I'm looking forward to seeing what happens on the field, right? And I have confidence that we're going to be able to work this stuff out. But we need to work this stuff out. So I want to open it up to my colleagues and give you all the opportunity to ask your questions and make your comments.

Sure.

Yes, I do. Good evening.

You already read, or I already read the motion that we approved. And I have spoken personally with Julian, and I spoke with you, Fabian, or Fabian, as they call you here. They say Fabian, they have no idea who I'm talking to. And I have said all along that I will agree to the signed contracts. This notebook that I have here is the copy of the four contracts. Unfortunately, there's no new contracts. These are the four contracts that were approved when we first got into negotiations with the PFL. Okay? I have mainly paid attention to the operation and management agreement with Galleon Street and the development and construction and management agreement with Galleon Street. The other ones are with the Ties Field, which we had also... said we'll agree to doing the 11 by 11 court and the other five courts in time by December to give you the extension that you needed because it won't be done in a timely manner, which is nowhere to be seen in these documents. I heard that those documents were prepared. Some documents were submitted. They have not been signed and returned to us. Fortunately, unfortunately, only two members of this commission were here when this project started. the mayor, and myself. Vice Mayor Cook and Commissioner Darrow joined us three years ago. And last but not least, Commissioner Acosta joined us a year ago. The original plans called for a three-story community center with a cafe and a potential office space, as per our charter and zoning allowed, all funded by APHA. For whatever reasons, we had to accept the change in partners from AFA to PFL on this project. And at the same time, a huge reduction in plans. A third of the building width was removed, making it more compact. We lost approximately 2,000 or 3,000 square feet per floor. And we reduced the height from three floors to two floors. A stylized front was introduced as well, which is much nicer than the original. Contracts were drawn and accepted by all parties and signed and executed documents. These are the two that I mentioned and the development and construction management agreement for the Ties property and the operations and management agreement for the Ties property, which did not come into our discussion tonight. Unfortunately, last week I've done a little bit of reading. Once the demolition of our public work facility was started, the village requested to add back the third floor at a cost being carried by the village. This cost the village $2,428,783 to construct the shell of a third floor. Our former village manager did not take into consideration The move of where and how of our public works ending us in a costly error by entering into an agreement with our property on 79th Street, as we all remember. No bearing whatsoever on PFL. Just that you needed the space. Nor was the cost of remediation of the current property ever considered and the having to remove and transport outside our boundaries the contaminated soil and replacing it. All these costs and charges need to be added to the North Bay Village financial responsibility of this project. Mind you, in the drawings of these plans, the cafe was forgotten or overlooked as per request of PFL. And the office on the second and third floor was omitted due to our charter and zoning procedures as to how it would be handled because it would have tax implications. The building started to be built and usual changes take place and ideas resurface. PFO wants the cafe and a 900 square foot office that will take a third of the third floor. Because of the children's trust grant in mind and starting to take shape discussions ensues as to whether to grant office space on the second floor or the third, the cafe resurfaces, et cetera. We come to the meeting of December 1st, where we're tasked with hashing out legally and for the records with an executed new contracts that have never been finalized. So as of right now, it's still the original contracts that stand in place. After a lengthy discussion, a motion is made by Commissioner Acosta, which I read and seconded by me, that authorizes the village manager to negotiate the office space of no more than 600 square feet. require PFL to cover the costs of the third floor build-out and includes a shower in the second floor design plans. The motion passes 4-1 with Mayor Streifeld opposed. In the negotiations with Village Manager Rolison, Deputy Village Manager Rosado, and Public Works Director Buckland, an offer is reached and an additional cost to the village of over half a million dollar cost. I realize that even though it's half a million dollars, if we go about it ourselves without it continuing as we're building it, it would be much costlier. I understand that. With a cafe on the first floor, a shower in the second floor, and a 600-square-foot office, and one bathroom finished in the third floor, with a greatly reduced rooftop garden to less than a third of the space of the roof. I want a clear concept drafted into this amendment and a work order and signed by all parties. It must include that a cafe is permitted on the first floor and who will be signing the lease. What is the split to be shared of profits with the village? Questions that I have is this area taxed by the county. If so, all licensing, BTRs and taxes need to be paid up front by the leasee. Are the interiors of the building with each floor having 500 square feet as intended and the 10,000 square foot center? Because to me, some of them add up to less. The first and second floor are to be built out totally, including the needed shower and partitions. The third floor should be built out totally as voted on December 1st by PFL if they want the office space there. If it's not built out totally, there's no office space. A13 is no larger than 600 square feet, but we need to also negotiate a lease now. It should be on an annual basis and renewable by a vote of the commission, as our charter demands. There is no penalty if future commissions decide not to renew it. We cannot control who's going to be sitting on the dais four years, six years, eight years from now, 10 years from now. So we cannot decide that at this point. And we cannot hold them to it because the charter says it must be renewed annually. Based on our charter, we cannot do it for a period longer than one year unless PFL wants to place on a referendum and pay for the cost of the election. Any and all taxes assessed on this rented space must be paid by the leasee within five days of receipt of the tax bill to the village. Another question I have is, can the one bathroom on the third floor that you're willing to build be converted to a unisex bathroom with just one bathroom on that floor? Why must we have a men's bathroom and a woman's bathroom? Why can't it be a unisex bathroom? It exists in different locations within the county. It's allowed. The rooftop garden, as per drawing A1.4 on the original plans, on the site plan of the construction of Galleon Street, it shows a large, full rooftop garden with a covered center by trellis and lush green space with two walkable sides. On the new drawings, we're left with a dingy covered mid center rooftop garden and a roof finished on both sides where a lush garden sits. Who authorized this change? On the same page, it shows the type of plants and the layers for a roof that will hold a rooftop garden. Are these changes compatible with a green building as basis for points required and met? Is the rooftop going to have electric and water brought up to the roof for future additions to it and just leave them basic? Are there changes in the landscaping of the Galleon Street complex? Are we still having four pedal courts and two pickleball courts? Is the proper bond in place that's required to finish this project if PFL walks away or can't complete this project? Last, we have received a notice of special events that take place at the facility by some players before the World Cup games. As a reminder, PFL and the village may use the facilities to tie ties field. If completed to hold special events, disrupting the programming schedule, special events will require village and school approval and PFL shall request said use in writing with a minimum of 15 calendar days in advance notice provided to the village with a copy to the board, and that the parties shall use reasonable efforts to minimize disruption on areas not used for special events. In the standards of operation, there is defined hours of operations that must be maintained. No other agency may or should compromise our agreement by requesting use of these courts for practices by any other team, as mentioned in an email by FIFA.

FIFA is not a party to our agreement.

So right now, my vote is against this project.

I don't really know where to take this discussion from here because it seems like we're really far apart in terms of the costs. And Commissioner Tervoni alluded to to the explosion in costs on our side. We did not take into account environmental remediation and the additional cost of drainage that would be required to meet DERM's water quality standards. And it's my understanding that we've already made payments to PFL totaling 2 million, 2 million?

The payments that we have made to date, $3,853,808.09. We've paid the $1.2 million, which was additional, that was agreed upon when the agreements were signed. And that was done as they showed. They made the like amount. We made the matching amount until we got the $1.2 million paid. We have paid $374,472.33 towards stormwater, out of the stormwater bond. And we have paid $861,485.52 from the Sunbeam contributions. The first time I've had to dip into the contributions that have come from the developers on... on invoices that we have paid to MG3, which is developing the program, the building. Now we've also paid to Chin Diesel, not counting the demolition of the building and that soil that we took care of on that third. We paid another 1,054,077.74. And I made an initial payment to Miami-Dade County Public Schools because in that Amendment D, there's administrative costs we have to pay the school. And I made a payment of $64,447. So on that side... With what we paid MG3, totally we paid on the project $4,972,332.83. So almost $5 million, $4.9 million we have paid at this point.

So it's a lot of money for a small community like this, but we're happy to have made this investment. I don't know how much you all were paying attention to our December special meeting, but I was the only vote against this because I don't think that there should be private office space in the community center. but i was outvoted by by the rest of the dais who i think really do want to accommodate that office space and they they want to make this work but they want to make it work in a way that makes sense for north bay village's overall budget for this project there needs to be some meaningful give and take because the incorporation of private office space fundamentally changes things for us in terms of how we operate the building, how the building is taxed. And as much as we probably would prefer otherwise, it sets a precedent, an important precedent in my opinion, of what type of uses are going to be permitted in this particular area of Treasure Island. If I had it my way, we would not have any commercial uses on Galleon Street or really anywhere on Treasure Island south of Grandview Palace and the KLA. So given that the four of you were invested in really doing this deal, I would love to hear... you know, an alternative proposal for how we might be able to move something forward tonight.

Well, mine is not a proposal. It's more just to go over the motion that was placed at the last meeting. And it really came in, in my part, for finding a resolution of how to have a building that is done and completed. But, you know, we've already invested so much. As Commissioner Turbani mentioned, I was not part of the original agreement. years back. And if anything, I was one of the residents that questioned this agreement from the start. Parking was always a concern, not just on Galleon, but the parking spaces that we see highlighted in the video, for example, are also parking spaces that the parents and the school staff share every morning for drop off and pick up for their children. So that has always been a big concern. To hear all the changes is also very concerning. This was sold to me as it was going to be a complete win for the village, not cost to the village. And obviously that's not the case. We are almost $5 million investment into this, but I agree with our mayor as far as those are things that we have to take in consideration as an investment. And I do believe the investment is worth it at the end of the day. This designs changes and modifications have been happening out of a sign agreement. It's also very concerning. being that it took years to get the main agreement signed, and we're not, I would say, far away from it, but I would say halfway out of it. I am concerned about the layout of the rooftop, for example, which is not at all what the intentions were of having a lush garden rooftop. One of the things, too, I want to be clear about with the community is that The city changed the code for a lot of construction to happen, to bring in all this luxury development to happen. It's a big sacrifice the community had to endure for that. In return, it is for us as a village to use that money, whatever money we make out of this development changes, to add our community center infrastructure, infrastructure for the village, city hall, police and fire safety facilities for us, right? When we cannot turn in a project like this one back to the community, if not close to what was originally designed, to meet the expectation, which is really of a new luxury set up in the heart of the bay. And I don't think this necessarily meets that. Having an office, the reason why I put the motion about the office is because I was curious It wasn't a yes to an office. It was the curiosity of negotiation for what would happen if we were to consider having an office, what negotiation we can have in order to have a completed space. And honestly, it's a little disappointing to come back to a review that is less than expected. And it brings even more expenses to the village. So having said that, Yeah, I do have questions on the design. I do have questions on the commercial space. Commissioner Treboni, which I really appreciate you taking the time to be so diligent about not just reading the report, but giving us this amazing summary. I think you made it very clear to the community what the previous expectations were and where we are today and what the questions that I share with you and everything that you brought up today. Of course, I'm looking forward to your responses and see how we're going to move forward from this because we have to move forward. There's no going back. It's moving forward, right? But I just wanted to be very clear on what was my thought behind the motion. It wasn't a yes. It wasn't a let's do this. It was a let's explore. Let's question what can be done and how we can actually bring back a completed project for the community.

I want to give you all an opportunity to respond. A lot has been said.

We have more to say. Okay, go ahead. Do you have anything to add?

No, I mean, I'll just add that I'd like to see us make a deal and move forward. i i also want my colleague commissioner chironi who brought up some valid points to to have we would like to see response to those concerns that he he raised uh but ultimately i i hope tonight we can we can find a way to move forward yeah i i think i echo uh vice mayor's sentiments here i appreciate that um also want to try to make a deal to move forward here uh we'll give you guys you know the chances to respond to um

everybody everybody's comments uh i did uh recall you know on our special um special commission meeting uh that we did make the motion that we would ask for the entire third floor to be paid but you know i i also understood that to be a strong ask in a negotiation and to get and to have you know put the manager in to do a best efforts negotiation to see what is the best we could do. I will ask you again up here, is $597,000, I mean, is this the best we can do? Is this you guys truly doing this at cost as kind of our partnership? But I'm also up here hoping that we can tonight put this because most importantly, I do want to see that progress continue. And, you know, I do want to try to find the means to make it happen. So.

Before you respond, I'm looking at these two columns, the second floor negotiated credit and the third floor negotiated credit. And I'm assuming that these columns are what we're working with if we agree to a 600 square foot office on the third floor. Is that correct?

I'm going to have Gustavo respond to the numbers and the charts you have, because I am not privy to it. So I'll let him explain those numbers.

But your question is... Can you please actually give your names and addresses for the record?

Okay. Fabian A. Powell, attorney for Project Football. My office address is 777 Brickell Avenue, Suite 1210, Miami, Florida, 33131.

Hi, good night. My name is Gustavo Ramone. I'm the manager of the MGT developer group. This is in Aventura. It's 2960 207th Street. This is it. Thank you.

Okay, so just to recap, your question is, are these the final numbers?

It's not. It's not. No, they're not the final numbers. Otherwise, why would we be here? They're not the final numbers, but as are these columns on the second floor negotiated credit and the third floor negotiated credit. We're assuming that these are the credits that are reflective if we agree to the 600 square foot office space on the third floor.

Basically, I met two or three times with Frank. And basically, we try to put each other on the other side to understand situations sometimes. Agreements in long time. The things happen, and sometimes there are things that you never think that is going to happen, but happen. So basically, our intention together, correct me if I'm wrong, Frank, is try to get a cost, the real cost. If you see how much is per square feet, you will see that it's... practically the cost. And yes, part of the reductions and the credits, it's to allow to have the 600 square feet office in the third floor.

Okay. Well, before you jump in, Commissioner, Our original agreement was PFL was going to build the community center, right? And North Bay Village has payment obligations. We have the obligation to construct the drainage, the demolition and the clean of the site was our obligation. But essentially, we entered into this partnership with the understanding that PFL was going to build this community center. It was three stories, then it was two stories, and now it's three stories again. were doing these negotiations to allow for something that was not contemplated in the original agreements, which is this reservation of space in the community center for PFL. The original agreements did not paper any type of promise on behalf of the village to pfl that they would have such a space so we're amending the agreement to reflect potentially that pfl will have an exclusive space in this building but in exchange for that we need to get something as part of that deal but the deal already in place was that pfl was going to build this community center and so when i look at these two columns the negotiated second floor credit where it shows that we are essentially footing more than 50% of the cost, way more than 50% of the cost of the second floor And we are also paying now for the third floor. And that seems to me to be a backtracking of PFL's obligations to pay for the community center. And I just think that we need to remember that the obligation to build the community center is on PFL in the first place. So if I'm looking at the second floor negotiated credit, you have the second floor proposal that's going to cost $52,500 for framing and drywall on the second floor. But now, North Bay Village is paying for half of the framing and drywall on the second floor, and we're paying for all of the framing and drywall on the third floor. But that's not, I'm not reading this correctly.

Yeah, please. If you see, is there another credit of 115,000 in the third floor negotiation credit?

Right, that we're getting a credit of $115,000 on the third floor in exchange for the PFL office build out.

So it's the $186,000 plus the $115,000, the credit.

Well, right, but the second floor was entirely on PFL, so this credit should reflect, essentially, the total cost of the second floor.

Yes, but don't forget that the second floor now has a lot of requirements for the family and child, I don't know, the... It's really not that much. Oh, no, you have. There was always going to be plumbing on that floor. For example, all the headers that Frank mentioned, that has to be very strong structure. I can detail a lot of things, but mainly I think it's a concept more than... And the other thing that you have to take in consideration is that basically... If you know a little of real estate of, like you said last time, Commissioner Acosta, how much is the per square feet of renovation? If you see all this together, you will see that it's practically the cost. There are no profit at all, just the cost. So this is another credit that you don't take into consideration that is not in the sheet. okay, that if you had to do this later on, correct me, Frank, if I'm wrong, probably it's going to be the double if you have to do the third floor in the future. So basically our intention is because we are working there is try to help to not increase the cost itself for something that you had to do in the future. and try to do a balance between what you need as a town and what we can provide as a developer.

But Gustavo, $115,000, which is the credit for PFL office build out in line 22, $115,000 doesn't come anywhere close to covering the actual costs of the second floor or the third floor. So while I appreciate that it's $115,000 credit for the office space, again, the obligation was on PFL to build this building and the credit does not represent enough of that portion of the cost.

So I just want to clarify that when we talk about community center initially, many moons ago, it was a two, I don't have the exact number, sorry, I don't have it in front of me, but it was like a 2,500 square foot community center, like the center where they would build out eventually tables for the community bookshelves and things like that it wasn't a whole second floor build out as it is today with the requirements of DCF trying to have separators for having other spaces within the second floor all that was not contemplated in the original agreement and then the third floor was supposed to be a rough open space which now the idea is to try to work something out where both the village and PFL has some benefit from building out part of the third floor. I understand that by adding all these requirements of DCF to the second floor, as Commissioner Acosta had mentioned, she felt like the community may lose out some of the usage on the second floor because when there's children there, you can't have a free flow of adults walking around unless they're approved. So she was mentioning, we need to have something on the third floor. She mentioned yoga. Sorry. Sometimes I pick up on little things and I remember them. I don't know why you had mentioned yoga or a computer room or things like that. That's just added to the third floor build out, which was going to be left open for a future development by the village. You had mentioned, I think it was $150 a square foot. to build out the third floor eventually. At this point, the idea was let's try to do it now while we're all working in there. At cost, it'll be much less for the village to build out than if you wait, let's say, five years to do it. At this point, roughly, the build-out is... It's now approximately $45 to $50 a square foot to build out the third floor. So that's a tremendous savings. Instead of waiting whatever amount of time is necessary for the village to determine they want to build out the third floor. So there is some win-win here, uh, If we start doing this now. Now there's no obligation to build out the third floor if the village decides well we don't want to build out the third floor just build out that lobby front area of the elevator the one bathroom in the office, and just leave the rest for future. That's fine as well. But I think that The win-win is that at this point, at cost, you're saving a lot of money for the village if you build it out now when you have all the team working already there. So I think that's an added benefit. That's all I can say right now.

Again, the thing is... We started with plan A. We moved to plan B. Plan A was signed. Plan B was not signed. And honestly, that's part of the big concern for me. I thought we're going to have a community center built up. Whether you thought a community center or the village thought a community center was just going to be walls for the city people to look at and so that we can build the inside, I don't know. But to come to the realization that the building got smaller, then it got bigger, then it got smaller again. Now we're not going to have the rooftop that we thought we're going to have. It's going to be a very, very, very different rooftop that we thought we're going to have. And the build just keeps getting bigger and bigger and bigger. That's, I think, the biggest concern.

So if you look at the agreement, there is a specific amount of square footage on the roof. It wasn't the whole roof was going to be built out. There's an actual square footage mentioned in the agreement as to the rooftop. There is a requirement for the rooftop to have a slant to get the water off the roof, which was explained last time we were in the meeting.

But you were here last time and we had a drawing that you proposed that did not show this.

Right. It was an embellishment by the landscaping architect and the prior architects that were being used. There was an exaggeration on the design on the rooftop that was just not applicable to what was said in the agreement, which the agreement actually has a specific square footage for the roof where it was going to be used. And it was somewhere around 2000.

You're going to make an agreement when you're calling it an exaggeration of the drawing.

Excuse me?

You're telling me about an agreement and a design was provided with an exaggeration.

What is the site plan for the rooftop show?

That was approved. There's a big design with a concept that was...

It's not my fault that you had to get rid of that contractor or that architect that drew the plans either. You can't blame that on me. And by the way, what you're presenting here and what you showed in that video today are two separate concepts. Because you have a flat roof there. You have a total flat roof on the sides while this one is

slanted it's pitched the other way the pitch of the roof is probably not pertinent to the overall discussion but I'm saying you're talking about changes there's been changes all along I'll just say that we did request a lot of the changes ourselves like with the rooftop with the additional floor which Fabian has mentioned so some of these changes were requested by us I just want to get back to the original focus, which is figuring out a way to move forward and make a deal that works for the village and for the residents.

Let me just backtrack for a minute. My clients have always demonstrated a good faith effort to get this done. They have put an enormous amount of effort, money, time into this. A negotiation that theoretically shouldn't have taken more than six months, I would say, took about three years to get an initial agreement. We've had tremendous amount of delays. Getting the agreements done, having to separate out ties from the agreements, waiting for ties to come on board or the school board. Then the school board telling us that we have to redo the agreements and they have to approve them before we sign. I have put my clients in a situation where the cost has, according to Gustavo, almost doubled. than what they had originally estimated um as a matter of fact for instance today he was telling me that to move they have to move dirt onto where the 1111 field is because when they were trying to start looking at setting the land to do the turf the drainage and all that there's over a million dollar cost of moving dirt and earth back onto it because it's all marsh mush It's a disaster. There's no stability in the land. So they have to bring this in. Every day they find additional costs that Project Football is taking on to try to get this done, which may not be reflected in these numbers and are not reflected in what's being presented, but they're paying for it. And there's a ton of cost that was unexpected. And obviously this is a business. This is not a charity. So they want to try to recover all their costs over time. over time not being, we break even in 30 years, their idea is to try to break even as soon as possible. At this point, From the last estimates that I had heard, their breakeven isn't going to be for another 10 years from the moment it starts operating, which is not even close yet, right? So I would like for you to take into consideration the enormous effort. It was a bit shocking for them with everything that they've been doing and building and going through the third floor and doing everything and having monies held back. for months also shocked a little bit the system because they're saying, well, everything we've gone through, everything we've lived through, everything we've been doing, and we're now stuck because they don't want to release the funds. And I understand the bond issue. That was a bit of a mix-up, and that got straightened out, and they're being discussed now, and they're signing whatever paperwork is necessary.

You're only signing with... pfo or alpha or whomever you want to call it what about the consequential expenses that we have had to go into that were not planned either we have spent a lot of money as well yeah and we have never asked for penny one of those as a matter of fact i will also mention that because of I'll blame it on PFL, so I will not mention any other entities. They wanted to do a spectacular groundbreaking ceremony. We were taxed. $50,000, $500,000 more. We required a certain tent person to come. We required a certain tent for the residents that weren't allowed into the main tent, but then the main tent was open to the residents. I mean, if you add all that, well, we have to expense extra. We have done our extra expenses as well. So we're even in that. We're even in those things that you've done. I mean... You came in to do an 11 by 11 field knowing that you had to level the field, that you had to do drainage on the field, that you had to do all these things on the field. Did you do a geological study on the field?

No.

So why are you blaming me for it? Some, I feel that size.

This is not a blame game. I'm just explaining the situation. I don't blame anybody.

But we had to bring earth into the galleon street project, which is what we're discussing, which is our project, our, our land. We have to bring earth back in to fill what we had to take out and send to God knows where in central Florida, you know, Hey, We're not asking for those funds. We're just saying there was a motion made. It was not respected. The motion was, you want an office? I want the third floor built out. If I don't get the third floor built out, there's no office, there's no cafe, and I want a full rooftop garden as site plan was approved. That's where I'm standing.

And there's also limitations on the office use and lease and many other things that we need to tidy up from that.

You can figure that stuff out. But that's what we're here for. Some of the additional costs that are being mentioned are costs that we would have had to incur one way or the other. Like the site cleanup, the studies, the moving of the dirt, the cleanup of the toxic materials. parts of the sites um so I think you know we we should take that into consideration as well uh these were costs that we would have had to incur one way or the other um and there have been a lot of delays I wasn't here from the very beginning of this project but for the last three years it's been it has been a lot of delays that has caused both us and alpha PFL throughout the process so I do empathize with uh with the situation that you mentioned that it's all true

I want to make sure that I'm reading this table correctly because I am using these figures as a basis to try to make meaningful progress on an actual negotiation. Second floor proposal, all of these costs, this is what North Bay Village is paying for each of these line items? Is that what I'm looking at?

So you have to go back to the original agreement. And when you look at what's in that agreement, the only thing on the second floor are two bathrooms and the drywall around the wall and a ceiling and a floor and an open space. That's what came with the second floor. Correct?

So why then would the second floor negotiated credit be $26,250? Essentially, it's like we're paying for half of the framing and drywall, when in the original agreement, they were building the framing and the drywall and all of it on the second floor.

No, they weren't. All of this in that first column are what we negotiated to UC and the drawings to have built.

To add on into the walls in the space.

Right. So build out the spaces. Those were the costs. And then we negotiated for the $52,500 of the framing and drywall, they would pay half. For the $40,000 of the tiling of the floor, they would pay half. So if we were to... say to them the way i see their numbers we want you to build out this second floor it would be 498 757 25 they see is these you see at the bottom of that chart through the negotiations that we had in consideration of the 600 square foot office we negotiated these credits and took 186,749 off of that 498. And then when you go to the third floor, what we were getting was a shell. We were not even getting drywall on the block walls.

Well, but so that's the distinction. You know, when you say that in the original agreement, we were only getting a shell, and therefore this half a million dollars on the second floor proposal tab is above and beyond what was agreed to in the original agreement, that was not my understanding of the agreements that we signed with PFL in the first place. Madam Attorney, you were here. I mean, if we're talking about the third floor was just going to be a shell... And that's somehow different than what we agreed on the second floor. How is the third floor different than the second floor if we're now being charged half a million dollars for the second floor build out?

The second floor was a shell that had certain components that were built.

I don't think that that's right, Frank. It had a ceiling. It had a floor.

And it had the walls. It was a built-out second floor. No, that's what you saw after PFO. designed what they wanted for AFA, where they took a third of that second floor and they put that office suite in. That was never agreed to. If you look at the original plans that Commissioner Schiavone is talking about that were approved in the agreement, and you look at the second floor schematic, you will see there's two bathrooms, and that's it. So when we did with the negotiations from what Commissioner Acosta said was to build it out like we wanted it in exchange for them getting an office and paying 100%. When that didn't get any traction, we said, all right, what can we negotiate to get this project completed second and third floor where it's turnkey and you have an office, let's work on those numbers. And this is a result of that. If we don't build out this second floor at all, this all goes away. And you put what was in the original agreement. And on the third floor, And there was no original agreement on the third floor because we added it. But when we added it, we had a price list, which I have here, to do that third floor being bare walls. Concrete floor, the windows are in, of course, and no ceiling with lighting. There would be minimal lighting for safety if somebody went up there. And there would be a central drop for the air conditioning so that the floor would be air conditioned. We didn't have a builder problem. So that is what we would have gotten for our money on the third floor. And that figure that we got for the third floor was $3,072,188.54. That was the original price on the third floor. And then when we negotiated another time for Village to take care of all the stormwater, we ended up with a credit of 649,405 and that brought the price of the third floor down to 2,422,000. So now we're doing the third floor for 2,422,000 and we come along and we say, okay, if we're gonna build it out completely in exchange for the 600, What can we do to build out the second floor like we want with the rooms and everything like that and the shower? And we do the third floor like we want with XYZ. That came to another, what you see here, $597,000. So we're back to $3 million for the third floor. But if you want to go just by the existing contracts, all of that second floor goes away. And of course, on the third floor, we're back to which we agreed to with the credit with the stormwater money, $2.5 million. So if you build exactly what's in the agreement and you consider the third floor, we're in for $2.5 million. Now you can get it all billed out, all fours, for $600,000. But we're in it for way more than $2.5 million.

We're already in $5 million deep.

Well, we're in because we've got other payments that we have to make whether we have the third floor or not.

Right. Okay.

So, I mean, as we're going, we're debiting off this off of what we now owe to finish the project.

Yeah.

I mean, we have – and I also want to remind the commission that we have the balance of those – payments on Exhibit D, which is like $3 million. I have to pull it out. But for the stuff on ties, the only thing they're doing in the fields, the walkway, the lighting, That's on us. Those are all the things that the village added to the project. So besides the building of the community center, we have the obligations that are coming for the improvements on the ties property also.

And the annual fee that we paid to the school board. every year in the agreement.

Is there more money coming in? No, no. The operational side and all that is the operational side, with hopefully that the income that comes from them running the program is going to... And the program is the Fidel courts and the Pickleball courts. And the soccer fields.

Thank you so much. Thank you.

Thank you, Madam Mayor, if I can try to understand this and sort of summarize. So, Mr. Manager, okay, what I'm understanding from that explanation is, and like Commissioner Chervon, I have the four agreements here with the plan, so that's what I'm looking at. So when I look at our second floor from the signed agreement, What I think you're saying is that this called for just an open floor plan. Correct. No dividers.

That is correct.

And so if the village wants to build out the second floor as shown in these proposed plans that we received this evening, by adding dividers and a shower, we are increasing the cost of the second floor by The 498?

The second floor. Well, right. They're saying half a million dollars, $498,000. Okay.

So I just want to make sure that's what we're understanding. Is that what your understanding is, that it costs effectively half a million dollars to add a shower and the dividers?

No.

Okay. So where are we not meeting?

The 498 covers everything that's listed here, all the description. The 498,000 that says here for the second floor is everything that's listed here. It's the doors, the windows, everything.

Okay, so is that as a result of the change to add the dividers for those three breakout rooms, or is it as a result of just building the second floor? That's what I think we're all trying to understand.

Okay.

And the windows are included in the second floor regardless.

Correct. The envelope. Just to try to do a brief. Basically, the $488,000 is to finish all the second floor. And the credit...

is um it's all it's all the the new plan the new plan that uh that frank has but it shouldn't be because why would you even though we're adding a shower and and the dividers We were still going to have this space ventilated with air conditioning. So the $65,000 cost of the HVAC should be borne entirely and exclusively by PFL. The second floor negotiated credit should be the total of the cost of the HVAC for the second floor because there was always going to be HVAC on the second floor. Same with electricity and lighting and plumbing. Thermic insulation. And the insulation and the ceiling and the tiles.

The top floor.

and the tiles i mean this this entire column needs to be remedied i mean i i appreciate that every single one of these costs is itemized here because now we can really see what pfl is telling us that we should be paying for when they had already agreed to pay for it no i was just explaining to what you're saying um

Yeah, there are items here that I'm explaining to him, like having the acoustic ceiling and all that shouldn't be here.

Right. You know, I mean, thank you. I mean, and not to be petty because I've, I've made my point, but I don't think that we should be paying a portion of the architect MEP and structural engineering fees. I mean, this is, This is you guys. You're our partner. That's your architect and your engineer and your structural engineer.

This is the reason we have a credit because we are doing the new plans for the third floor that was not part of any agreement.

There's a third floor credit of $1,500, which I actually don't have a problem with. It's the fact that the cost as outlined for the architect on the second floor is $7,500 and for the third floor it's $7,500 and the credit we're getting is only $1,500 when the architecture fees are the architecture fees.

But to do the new layout and the new thing for the families and all this, you have to redo all the plans. Because you have to have glass, you have to have headers with the structure, you have to have the new shower. So you have to redo the plans. There's no way to get out of that.

I understand, which is why I'm comfortable paying a small percentage of it. But the way that it's outlined here, it's a significant number.

You mean the $7,500 for the architects? Yes.

Not just that.

And for the engineers. Yeah, and for the engineers. And the project manager. You're paying the project manager no matter what the site plan says. So why are we paying, you know, 15K for the project manager on the second floor and the third floor? The credit of $10,000 is not significant enough. Frank, I... I'm going to make a motion to send this back to the negotiators to do a better job. I appreciate that there are four votes for an office.

Actually, Madam Mayor, after the last meeting, I have reconsidered my position in the office completely. I can't move forward with an office being part of our building. And you make the real points that made me think about it.

I'd like to throw another consideration out there. In efforts not to have any more delays and not have to negotiate, I mean, is it possible that we can negotiate now instead of $600,000? Maybe we can split this difference. We meet in the middle. We reduce this $600,000 to $300,000 extra, which I see as a very minimal part at this point to get a fully built out third floor, second floor, be all done. with this project and we keep it moving forward tonight. I mean, that would be my suggestion.

I don't have a disagreement with getting to somewhere with the numbers that they provided. I do believe in the construction costs. It makes sense what you're saying on the construction cost side. The office space is a no-go for me. Everything else, I'm okay with negotiating tonight on the price.

I mean, I would keep the notion in there that they could have their 600 square foot office And with an additional $300,000, they filled out the full second and third floor for us.

Commissioner, when it comes to having an office, would that include any organization be able to use that as an address for future organizations? Meaning, can they sign documentation using that as a mailing address saying whatever corporation we're starting, this is our location? When we look at the drawing, it showed AFA in the picture. Does that mean that Alpha is now going to, you know, say we have an office in North Village? This is our location. I mean, it's not to me having an office. That's where my doubt came. Because I thought you can have an office for doing daily work. But if it's going to become a mailing address or the ability for them to go to some business and open a corporation tomorrow with that as a business address, that changes things on the liability given. what's the big concern those are all things we can we can work out that's not that's not a big deal with all of these things being done and tomorrow we'll figure it out look where we are today

From the original proposal, Dr. Schiavone read, it was always in there that there was the potential that they would have an office.

I want to clarify that point. I think we're talking about two different offices. The office that was contemplated and is in the existing agreement is what I would call a management office. It's the office for running the programs for the Fidel courts, for everything that's happening. That's your admin for the programming, call it a programming office. The 600 square foot office that we're talking about is separate and was not included in there. It had been part of discussions, but it was ultimately not agreed upon. And that's where we need, you need to make a decision whether you want to allow any square foot office, whether it's on the second or third floor, right? So let's talk about a 600 square foot office on the third floor. If you decide you want to allow that, then we will move forward and we'll negotiate what that agreement looks like. I don't think it's realistic to know what the terms of that would be this evening.

But Heidi, the agreement also needs to be signed by both parties, and we already have an agreement out there that hasn't been signed.

Absolutely. And let's just clarify what the current agreement is now, is that the first and second floor would be built out, and there's no guaranteed office, and the third would be a shell. That's what we are at.

And to clarify further, the current agreement does not include a third floor. So remember- These four agreements, which are the only thing that's signed, is for a two-story building. On the direction of the commission last year to add a third floor, we worked out a First Amendment to these agreements that contemplated the village taking on a certain expense for that additional third floor, as well as, you know, adding a concession space and things like that. That First Amendment has not been signed. And so... depending on what the commission decides, we will do a new first amendment. We'll pretend that one never happened. We'll explain it in nice recitals that this is the history, but we'll do a new first amendment that sets out what the deal is. And so I think tonight we need to get your direction on, okay, we're obviously- The building's effectively built, right? We've got a three-story building. So that ship sails. So now we've got the three-story building. What is the village going to pay, if anything, for that third story? And before I close, on this chart, I want to be really clear. of what the village is actually paying for that increased cost and we may not get to that number tonight but the increased cost for that third floor what I mean by that is when we when the commission decided to add a third floor it was based on an estimate of what that third floor would cost right and so I want to be clear that whatever that estimate was I think It was 2.4, 2.6?

2.3 or 2.4.

Something around there, okay. Right.

It then grew to the $3 million.

So did it grow to the $3 million because of the numbers we have in front of us tonight?

No.

Okay. So we're talking about $3 million to add the third floor, and then tonight, to your point, Commissioner Darrow, is are we adding to that $3,600,000? Are we adding $300,000?

think that's where we're at that's the decision to make in addition to the three million that you've already in concept but also and we're overlooking is your rooftop garden yes we're overlooking it we're talking about three floors there's there's a rooftop garden that's missing up there according to the site plans you have it it's the whole the whole top and then

Heidi, is it correct what Fabian said, that the rooftop garden square footage is called out specifically in the agreements?

There is a chart in these agreements that sets forth the square footage of each floor. And offhand, I don't remember. So yes, he is accurate that there is a chart. What I, I'm trying to find it so that I don't misspeak. So there's an exhibit B to the Galleon Development Agreement. And the first page of that exhibit is this chart. I have it. Thank you. I got it, I got it, I got it. So that chart has what the original Galleon design was as compared to the new Galleon design. What I mean by original versus new is when we went from a three-story building to a two-story building. And that happened in, and I was looking back at the history, that happened in May to September of 2024. There were decisions that were made at that point. And so we went from a You know, total original interior square footage of 21,000 and change to a new 10,000 and change interior. And as to the roof, the new design was laid out at semi-covered, I'm sorry, roof semi-covered area of 1,200 square feet. Without looking at the site plan documents, I have no idea if it's the full roof coverage or not. But I would go by our very specific design plans that are all here. And you've got...

A full roof.

A full roof.

Yeah, the site plan for the rooftop that we agreed to is definitely the full roof. And so I would say that that controls as opposed to the exhibit with a random number of square footage. I would agree.

So Heidi, just to clarify, they built out already... That's already done. As we know, the third floor, but that's without a signed agreement for the third floor. Is that right?

They didn't build it out. They constructed the shell. Constructed it. Yeah.

Constructed the shell. But still. Okay. Just clarifying.

So they did that out of... We've got walls at this point.

Originally, it was supposed to be three stories to begin with. Yes. Yes. Originally, it was.

The original... And we negotiated this in 2022, 2023, and up until May of 2024. Okay. This was going to be a three-story building. In May of 2024, the commission, and there was a vote, I want to say in September, the commission agreed to reduce the size of the building from three stories to two. And so those numbers that I just read where it split from a 20,000 square foot interior to a 10,000 square foot interior, that happened at that point in time. So These agreements that ultimately got signed and replaced original unsigned agreements are for a two-story building.

Right.

Yes. So what we have signed is for two stories. Exactly. Now, what they have built, based on the fact that the village said, we want three stories, and in order to not delay the timelines, and I don't want to mispeak anything, Fabian, so...

I think that's a sign of a good faith from our partners to have built out the third floor.

And also I'll point out the rooftop terrace in this drawing shows 1,287 square feet. And what was on that chart for the rooftop? Mr. Manager, I'm just saying.

For the covered area only. Don't talk about the rest of the rooftop garden.

I understand. You're looking at the site plan, but I'm saying the built-out area matches what was in the built-out area.

All right. Here's what we have. We have three primary issues. One is what are we going to do about the rooftop? Two, whether or not we're going to agree in principle to a private office space. And three, if we are going to agree to that private office space, what are we getting in exchange in terms of the overall cost for this construction?

Right.

Me personally, when it comes to the office space, I have the same position as last time. I'm not necessarily for or against it. It depends on where we come to with negotiations. If the credit is substantial enough and the commission sees value in that. And I'd like to move forward with the office. If not.

So I think we need to check in with commissioner Trevani because I've so far I've heard commissioner Darrow is okay with the office space. but the money needs to make sense. You're okay with the office space, but the money needs to make sense. Commissioner, obviously Commissioner Acosta and I are no votes on the office. So Commissioner Trevone, you're the swing.

No pressure.

I have said in my conversations with Julian and with Fabian that I will honor what's in the contract. So if I honor what's in the contract, there is no office space.

Well, if there's no office space, then we can skip all of this negotiating over the money and talk about the rooftop.

Well, I need to hear what type of negotiations we're going to do about office space you know i'm willing to give in some but i want something in return for it as well correct that's the thing i don't feel nothing enticing and i don't think these gentlemen have the ability to reach that agreement tonight can we move forward without an office

Not really, no. That's what I was asked last time. I've re-approached the client to see, and the office space is necessary. I understand the mayor's concern with regards to establishing a precedent for There is a way of explaining this precedent, which is these are the same people who are actually operating everything from the fields on ties from the interior space, the paddle courts, the pickleball. And if we have the cafeteria as well, I understand that there's a small office for the. the individual that's going to oversee that, you know, the transition of the people playing on the courts and the fields and all this, but there's also a more administrative office, which would be this one on the third floor. And that's what I was asked to negotiate. And that's what they want. I do, you know, the intent here, as expressed by some of you, is to try to get something done today. Obviously, I can't speak for the numbers because it's not my money. So, obviously, bear with me. I did some quick numbers with Gustavo yesterday. And I understood specifically what the mayor was talking about. And I agree with you. So quickly looking at these numbers, I mean, I can't commit my client to anything. But I can go back to them and ask them if they would be willing to reduce. And I want to clarify, the 597 at the end, the last column, is for both floors, the build out of both floors, not one. To see if my client can come down significantly. I can't say 50%, but try to get them to come down significantly to make it more amenable to get to that goal line, which is to try to get this done and let's move forward. Because at this point, I mean, we have a shell built out. We want to get this done. We have so many... When the negotiation started many years ago, we were trying to get it done by Copa America. That's here and gone. We wanted to get it by the World Cup. That's almost gone if we don't start getting this accelerated. Gustavo has been working timelessly. My clients have been pushing us tirelessly and everything. Sorry, I'm tired. So at this point, obviously, we want to try to get this done. And we don't want to miss the window of having this done by the World Cup and being able to be like a shining star in South Florida around the World Cup. But at this point, we need to move forward and have an amendment signed that encompasses everything.

We do.

I agree. Gustavo?

What's the holdup with the signature of the original amendment that we passed last time? Because it's been several months.

That's not going to be signed because it doesn't cover everything that needs to be signed. So at this point, we might as well...

I understand that. But I don't want this amendment to linger...

for four months at least or more right yeah what is the deadline to reach an agreement on this amendment so i mean it'll just depend on on obviously getting all this done as soon i mean i'm i leave here and i'm already driving and well i'm not driving and texting but i'm explaining to my clients immediately what was discussed um i could probably get an answer between tomorrow, Wednesday and Thursday and reach out to the village attorney and the manager and say, this is what they agreed to. If you're in agreement, let's start drafting the appropriate amendment. And that can be signed as soon as it's approved by the commission. Okay. As long as we're all in agreement, there's no reason why it won't be signed. The problem with the other one, it was deficient. So we came to an agreement with the village council that it was deficient and that we wouldn't be able to move forward with that.

You mentioned that the bond issue was fixed or arranged. You lightly mentioned that. I'm curious about that.

Yeah, I'll let Gustavo explain, but that's already being discussed and the paperwork is getting done and everything's moving forward.

Yes, finally, if I'm not mistaken, a couple of weeks ago, we finished the GMP agreement, more or less. So we sent the GMP agreement to the bonding company. They take probably 10, 15 days, maximum 20 days. So I hope that during the year we'll have the difference of the bond that we need.

That's great news. Thank you.

Yeah. So we understand something else. So the attempt was made to lower the bond for the money that we've already spent. And now we cannot do that. So that means it'll be for the full GMP, which means that our portion of the bond will be at the full price even though we've already paid this money. We'll have to pay our portion of the

Let me explain because it's something that I didn't know. This is specifically when I met with the bonding company that is one of the biggest in the United States. They explained it because in my common sense, I said, listen, we already spent more than $9 million in the construction. Why do we need the bond for all the money? And they explained to me that legally, the contract goes with the bond, not the construction goes with the bond. So basically we have to follow the GNP number, even if the construction remains 10%. I didn't know that, but now I know.

So how does that affect us then?

Well, we pay our portion based upon what our amount, as it were, that we are liable for, rather than the $5 million that I talked about or whatever that I said that we have paid at this point. $5 million.

In case of default or an issue, can you just clarify that for me? How does it work?

What the bond does.

So what the bond does is it secures the payment and performance. So one part is the payment of his subs, right? So on government land, and this is standard on all of our contracts, whoever the contractor is gets a payment bond so that if the general contractor doesn't pay those subs, the bonding company comes in and steps into the shoes of the GC.

So that's as to payment.

That's as to payment. And it's also so that the subs don't place a lien on the property. Because on private property, you can do that. On government property, you cannot do a mechanics lien like you would on a residential or just private property. The performance bond guarantees the performance of what they promise to build. So that's why he's saying it goes with the construction contract. So when we got the bond... Our question was, well, what construction contract was provided to the bonding company? Because we need to know that they are abiding by these same agreements, right? This is what was to be built. The GMP needs to incorporate this. If it doesn't, we need to make sure that what's getting bonded is this, not something else. And so the amount that got bonded initially, I think was $8 million, right? 8.4 was close to 8 million. So the 8.4 is what got bonded, but we were being told that the cost of construction was more than that. And there were all sorts of discussions. And so there is a bond in place. Our position is that that bond would probably not cover the cost of completing. If our GC were to go belly up tomorrow, it probably wouldn't cover. So that's why it's so critical that now that we have a GMP contract for, I think we ended up on 25 million or 25 million. So the maximum price under the GMP is 25 million to be paid. That's what's going to get funded along with, as of right now, what is currently approved now we'll have to cross that bridge as well of once if the commission adopts these plans which we would then incorporate into that first amendment or a second amendment however we end up doing it this will get attached to that and that will in turn be turned over to the bonding company so that they know this is what needs to be bonded. So if, if things fail with our GC and God willing, that's not the case, then this is what, or this is what the bonding company is going to come in. And, and I'm sure that would be a fight in and of itself, just so that everybody's aware. No, there's, there's lots of issues. And to the point about, I agree. I think everybody, the consensus is everybody wants to get an agreement done. And to the expediency point, yes, whatever your direction is, we can put down to paper. Some of these other agreements like the taxability issue, the lease, I don't think that that is realistic to get negotiated on the expedited basis that we need. So this amendment will refer to an agreement to be made And we can put out general terms, but I think what I envision, and I think Fabian and I agree on this, is that this amendment will say the village has agreed to a 600 square foot office on the third floor and the parties will enter into whatever the relevant agreement is. And if we need to put a deadline for doing that, we can do that, but it'll be by a separate agreement. Similarly, If you're going to do a concession, that was part of your discussion, right? A CAFE. A concession agreement is not going to get negotiated right now. We would say we've agreed to a concession. The terms of what that concession agreement is going to be and how PFL and the village are going to operate, that will be done by separate agreement.

And that would include limitations to the use of both. either an office or restrictions.

And the revenue share with the concession, right?

And the office.

Well, I don't think there's a revenue share with the office.

I make my decision on the office, which I guess I'm the swing vote on it. I have another question. In one of these drawings, I believe it's a drawing with a rooftop, there was... A layered explanation of what layers needed to be created in order to have a live rooftop with plants, et cetera, et cetera, et cetera. As I understand, two-thirds of the roof is now just plain cement slab. So those are all points going towards the green building that we wanted. Are we going to have a green building or are we going to have a brown building? Now, these are things that are in the contract that we're overlooking. Are we going to maintain the landscaping around the property or are we going to shortchange the village in the number of trees and plant things that are going to go there? I need to make sure if we're going to do an amendment to this, That we are all on the same page about all these issues.

On the landscaping point, that is one of the sheets that is part of the agreement. And you have the same as I have. So there is a landscape plan and schedule. As far as I know, and I'm speaking about beyond the rooftop, I'm speaking about just general landscaping. I don't think there's a change on the general landscaping.

There isn't a change yet, but we're cutting corners all over the place. And I am dotting my I's and crossing my T's.

now yeah and not in two weeks well and and just to follow up on that i you know i sent an email to the manager last week about the discrepancies between what was approved in the plans versus what was permitted and and the landscaping is a significant issue and so we're addressing that internally as far as our processes any site plan that we approve on this dais should be the first thing that our plan reviewers consult when they are reviewing permit documents. No permit should be issued for anything that differs from the site plan unless it is negligible or it's very, very minor. And so that's why the rooftop that we're looking at right now Is is disappointing. I mean, I think the conversation about the office space. Totally separate. What we approved as far as the rooftop is in the plans that we approved and what is what should be built. Should reflect the site plan. So we can still pitch the roof. The drainage on the roof can still come, you know, to an inverted. an inverted gutter, but there needs to be space usable space on the roof where today it's just showing, it's showing nothing. And, and so that's really important. You know, that that's, it doesn't matter what the, you know, the amended agreement says that the agreements that we have reflects a fully landscaped rooftop and that's what needs to be built.

Agreed.

Sorry. I understand where you're coming from. The thing is, I remember once I had a city commission back in Hollywood probably 20 years ago that one of the commissioners said, but in the render you show a Toyota, for example. Of course, the plans that really is a mistake from the former architect. This is impossible to build. Even With money or with no money, because you have a pitch, it's impossible to walk where is the pitch. We can put some landscaping in, but it's impossible to walk. I don't know if it's because you need the pitch and the slope to drain the roof. So even if we agree to do it, it's impossible to do it.

Because when I take a shower, there's a pitch and a grade in my shower. And I'm still saying, right, but you're not talking about a pitch so significant.

No, it's a pitch, a significant pitch. It's by code. Listen, we can do it, but the people is going to walk like this.

question on that point. If you have that pitch, are you saying that from the inception, you could landscape it like it's shown on the design, but to your point earlier about those pads where you can actually walk? That means that Stephen and our public works team would not be able to walk in that area to later maintain

maintenance because it's the minimum in every roof in the world in all florida you can walk to maintenance the ac is too many things but if you start walking people all the day the roof is going to be destroyed and and the roofer is not going to give us the warranty that we need so so steven would be able to like change out of place okay i just it's a good question okay

Got it. But supposedly if we do the layers that are stated in here to withhold a rooftop garden, it will hold. Because there is very specific layers. It's on chart 8.4.0. Talks about the layers of the roof and the plants. I wish you would have numbered the pages. It's a couple of pages after the design that we were talking about earlier.

We can talk to the landscaper to see what is the best way to create this, but to work is going to be a little difficult.

Are the pitches of the roof consistent across the roof?

Because when I don't have the roof, the new roof plan here, but just the top of my head, it's not just one pitch. Like a slope, a very big slope. So basically there are many, many ways to do the slope to the scuppers.

Right. I guess the point of my question is the portion of the rooftop on this sheet, A1.4.

Yes.

The portion of the rooftop that's covered by a trellis that is for the community, that also has an inverted drain. No.

Because this is cover. This is a different rate of drainage that you cannot... Because if you want to... If you cover all the roof, we can do this. You understand? Like a rooftop in a restaurant.

Correct.

Okay? But when you... Because... This is basically the reason that I suppose that the former architect put 1,200 or 1,300 square feet, because it's a portion of the roof that the water can be eliminated and goes to the second roof first, that is a little in a different height level. So this drain, this. But if you were to do all this, where is the pitch and the slope to drain on the roof? You understand what I said? Mm-hmm. So basically, it's just to work. We can add landscaping. Yes, we can talk to the landscape architect to see what is a good plant that don't need dirt or something like this. I'm not an expert on landscaping, but I think there are. So we can create this garden that you see here. But I don't think that this is going to be... possible to walk on these two sides. You can see the garden, but you can use the center of the rooftop.

Basically, what you're telling me is when we voted on this project, that we approved this project, we sold a bill of goods that's not buildable. Is what you're telling me?

I was not in that moment, because if I see this, listen, I will tell you something, just to let you know. As Heidi said, we have a GMP for $25 million, okay? And part of this cost is because this architect made a lot of mistakes and a lot of things that was not really in a good value engineer. But anyway of that, the cost, the same building, if we were here three years ago or two years ago, this can cost seven or eight million less. because the construction costs increase as a crazy. And this is part basically of what Fabian is trying to tell that Julian and project is trying to help and continue even the construction costs. So basically what they're trying is to work together as a partnership, not as against one to the other, okay? But in response to what you said, Commissioner, if I were at that time, Trust me that you never want to sign this because this is a little crazy and ridiculous. I'm agreeing with you. You sign of that.

I'm being very realistic because we did not go after AFA. AFA came to us with this project. So they knew what they were getting into or they should have known what they were getting into.

But I don't think that they blame you.

You weren't here then. I know that. But whoever did this sold me a bill of goods. with a green building, with point values, with a certain types of layers in a roof. I just said the roof of my house. I know a little bit about roofing. But, you know, certain layers of roofing, and I'm not getting this.

No, I don't. I'm not an expert on green buildings, but I think the roof system is continuing the same. The roof system, not the slope, not the view, but the roof system is

Gus, what's the material, what's the finish that is going to be on that? It's not a concrete roof.

No, no, no. We have insulation that is part of the green. And what's the covering? And the covering is TPO. It's going to be a white TPO.

It's going to be a white TPO.

White TPO that is basically part of the green.

Is the building LEED certified?

I think that there are many layers of that, but I think it's one of these. I don't remember because I'm not going to explain that.

It's probably not weed. It should be for the green building.

Yeah, exactly. I cannot answer something that... At a minimum, it needs to meet our green code. Yes, because it was part of the code.

The white TPO is what we're having in our building now.

Yes.

It's like a white coating on it. Something special. Yeah.

It's a membrane. Yes. Sorry? It's a membrane. It's not a coating. No, no, membrane. It's a membrane.

Yeah.

Oh, well, you said coating, and I just thought.

I mean, it's like a cover. It's a membrane coating. Yeah, we have that.

Guys, so you switched architects. You're now working with this, what is this, 230 studio?

230 is the new architect that came on board because the original first.

So it's a new architect. Did the new architects have the benefit of the approved site plan when he drew this roof design?

I think he saw the site. But basically, he used the original plans to do the new plans under the real code because it was not built under the code.

I'm just wondering if there are modifications to the roof that could be made at this point. Are there other, because we can do drainage any number of different ways, right? And what I'm wondering is if it is feasible at all to redesign the roof with drainage engineered differently so that we can have more access to more usable square footage on the roof.

I know that the cement layer of the roofing has been poured.

I had to ask because today this lab is already built and was built for the system and the drainage. I had to ask. I cannot answer.

Because it really, and I mentioned this several times, that having a gray water system that captures the rainwater to then irrigate the rooftop garden is probably the most sensible thing to do. I don't know whether or not there's a gray water system contemplated for this, but it seems to me like it would be a value add as well as a cost cutting measure if we were to install gray water to deal with the drainage and the irrigation.

I did it in another building, something similar. Basically, what it is that we create a tank in the underground. The thing is that I don't know Durham. This is something that we have to discuss with Durham. I don't know if they allow to put the rainwater in a tank and use this for that. I don't know.

Gray water systems are legal in Miami-Dade County.

Okay, if it's not difficult to do, it's expensive, but it's not difficult to do that. But this does not change the usable area. Because the water rain goes to the slopes, to the stoppers, and goes to the drainage system. We can create like a bifurcation to go to a special tank to reuse for the irrigation, but doesn't change the roof design. Okay.

Yeah, I do. I would, I would really, and I think, you know, commissioner also, and probably everybody would, would like to see a rooftop garden. That is more like what we approved and less like what we're looking at now.

So, as part of trying to get to this goal line. I jotted a couple of things. One thing that I can advance that I've spoken to before and I had mentioned was with the CAFE, I keep on hearing what the split would be. I had mentioned that the CAFE would continue on as part of the percentage of net profits that are distributed. So it's already contemplated in the agreement. It's just adding another revenue stream to the agreement And one thing that hasn't been mentioned, we were asked to put the rough water and plumbing up to the rooftop. Right. Even though it's not contemplated in this, my clients decided to just cover that cost as well to bring it up to the rooftop. Right. If we can try to come to an agreement on this, the usable area as what I hear from Gustavo and this discussion is that it's very difficult to use the outer areas because of the slope and the membrane and all this that just goes beyond my knowledge. But would it appease the commission if they try to figure out a way to add some type of greenery extended, even though it may not be something that the residents can walk over and cut flowers and things, but just to be able to be in this covered area and look out and see some more green extended beyond, would that help the commission move forward?

I'm actually less interested in having it landscaped I'm more interested in having more usable square footage. That's what it is. Yeah, I really honestly, I mean, if the answer is no, that we can't increase the usable square footage because of the pitches of the roof and the drainage system and however. then it is what it is. That's the answer. I don't like it, right? But that's the answer. I would like there to be more usable square footage so that we can have proper gatherings with the community up there. I mean, right now, this is nice, right? Like you can grab a cup of coffee and go sit up there and have a meeting. But I would like for us to be able to have proper gatherings. And with this layout, it's very limited.

I don't know how many people can be in a 1,200-square-foot space. I mean, I imagine it's a lot standing, but sitting is different. And if you put tables, it's different. So I don't know. But I think 1,200 is pretty big. I don't know.

Well, it's 1,200, but it's also very bare to allow for people to actually be there.

Listen, there's another engineering component with what that slab report will support.

Yeah, this is definitely normal.

What I was just asking Gustavo is if there's any way he can... talk to the engineer and see if there's any way to add a little bit more square footage on the sides to expand it a little bit. Yeah. I'm trying to work.

You're doing great. Again, like if I can, you know, no, I appreciate the role that you're playing. It's very helpful to, to, sorry, to, to expand on either side, even a little bit would be helpful. And what I would like to see are some,

maybe like a bench built into the side so that you have additional seating along those sides as in addition to the tables that are shown in the right i think we can wider i cannot tell you now how how but i would talk to engineer to do the maximum that we can to uh to con to follow the codes uh of the and and to try to the drainage works

I work with the slope.

I think that there's... Yeah, no, basically they are... No, because remember that the calculation that because this flat where it's going to be usable area is not... They don't have any slope. So this water has to do a calculation. The engineer has to do a calculation on how... No, there is a slope. It's shown on the plan. Yeah, but it's very minimal.

It's different because it has the covering. So the water's a little bit different and what he was explaining is that there's a different level so the water has a way of going on to the other slopes. It's like a dirt.

But I will talk to the landscape architect and to the state engineer to try to do the wider that we can, the maximum that we can, and see what is the plans that we can put it there to not jeopardize the roof.

We're also limited, right, on how many people can be out there based on life safety measurements. Oh, yes. Of course.

This is something that has to be approved. Right, Frank? Yes. So those slopes are with lightweight concrete? No, yes.

The flat area is lightweight concrete. The thing is that we cannot put all lightweight concrete because we are out of the slopes. I understand.

I have a question. Speaking about the load capacity, at the last meeting, there was a statement made about the load capacity. I think for the second or third floor, and that it might not be able to hold the number of individuals that we...

I still remember that. I spoke to the engineer. He said that this is a normal dance or a normal yoga. If you do a party for 500 people, of course, this is... Somebody mentioned doing weddings.

That won't work. But for general yoga and things like that... For a community center, it works.

It's calculated for that.

I would like to know the specific capacities that we're building for.

Yeah, capacity per floor.

So it's office space versus event space. That's what you're looking at. Okay. Well, it's not built as an event space. Yeah, it's not an event. It's not built to an event standard. It's built to an office standard. So you'll have dead load that you're allowed to have that can be computed over to live load if you don't have the dead load. So there's a whole series that you can have equating it all to live load. I think it would be helpful for us to know that.

I will find out. Even in the second floor, you're never going to do this because you have a family and child.

Again, and I explained this to Fabian when we had lunch before the holiday, that while the second floor is being utilized as either after school care or for the summer by programs that are funded by DCF or some other grant, then that's when the second floor will be used by those programs. But at all other times, the second floor is going to be used by the village for all other things. I mean, it's not just like the second floor load is just for the summer camp. It's for everything else that we do year round.

Anyway, the second and third floor are calculated in the same way. But according to what I spoke to, he was on vacation when I asked him this. He said that there are no issues to do regular events in a regular community center. But I will find out exactly the amount of people that work.

Fabian, you mentioned now some of the notes you're taking about the split. As per the contract that currently exists, in exchange for the privilege to manage and operate the facilities and generate revenue therefrom, PFL agrees to pay quarterly to the village an amount equal to 5% of net income. So it's already there. Yeah, it's on the operation side of the operations.

No, there's a whole schedule of when the fields are available, all the hours. Correct.

So and one hundred thirty dollars for the courts for the pickleball courts.

Okay. All right. So on the items that we have to tackle tonight, okay? So on number one, rooftop garden, we have an agreement from PFL to revisit with the architect and engineers an expansion of the occupiable, usable space on the rooftop. Thank you for that. On the office... It looks like you have two and a half votes on the office if we can come to a better deal on the cost reduction for the build out of these spaces. So let's get that response from our partner and reconvene. And I'm perfectly happy for us to do another special commission meeting so that this doesn't get held up anymore. I certainly don't want to wait until February.

i'm happy to you know call a special commission meeting or have the manager call a special commission meeting um so that we can keep the ball rolling on this so i would assume framing is going to start pretty quick now right that's what we were going to say that's the next step so the first floor but here here so everybody understands how it works is they're not going to come in and and set up just to frame the first floor no It won't work that way. Yeah, because there's certain things they do at certain stages. So they get workers in to do this and do this and do this, and they'll hit all the floors at the same time. So it's imperative, as the mayor was saying, that whatever we're going to do, we need to KIA. Basically, the...

The best that we can have is to have an agreement today because in two days I had to start the framing and basically the time is crunching.

I know, but unfortunately your client's not here. You know, your client's not here. And, you know, we've got a great village manager who has a lifetime of dedicated public service under his belt. But he's not a lawyer and he's not an elected official. So I think, you know, he did his best in terms of negotiating this. But ultimately, the decision comes down to us and the negotiations is not sufficient for this dais right now. So that's just the way the cookie crumbles when you're dealing with a government entity.

And I think what the mayor points out with me not being an elected official or being a lawyer is a blessing. Thank you so much.

Life choices. Okay. Point taken, Mr. Manager. Let me ask you a question. Yeah. I mean, if this number, the 597, were reduced today by 200,000, would that help us get to the point where...

You can come to an agreement.

You're talking to the swing boat.

Also, you have to understand that we are doing this at very, very, very, very cost. And you want to save in the future money also because we try to work together. It's not one against the other. I know.

The problem is that I have a problem in principle with the office. So to me, and this is just something that I've said it publicly. I've said it over and over again. I'm not going to go back on what I've said publicly. And I'm certainly not going to vote in a way that is inconsistent with how I feel. So that's just where we are. Yeah, this is for the benefit of the dais, right?

I mean, Commissioner Adair, how do you feel about that? I don't have a problem with the office. I don't think that the community is going to care so much if there's an office space in there or not. I think they care about this getting done.

I'd like to see it done, and I'd like to see us not have to come back for a third floor and have a completely finished product as early as June.

And one more thing. The 600 square feet is less than, no, of 6,500?

It's 13%. It's less than 10% than the whole floor.

Is that half an office with no... No way to be used as an actual corporation ever. I don't see a problem with a regular admin office.

It's bigger than my entire apartment when I was in law school.

No, no, no. It's another thing. I agree with you. I'm just saying, my concern was always that no business can be run from that office that is not just as an admin office, not to be used as a mailing address and not to be used for forming corporations. You can come and have a meeting that day. I don't know about stuff like that, but we have offices in this building for that.

Through the mayor, if I can confirm with Mr. Powell. I'm just going to say the $597,600 to our earlier inquiry. This number is basically $600,000 to build out the third floor 600 square foot office space right like because you need an answer i'm getting to the second floor i'm working backwards so the third floor to have the pfl office of 600 square feet whatever the build out is so you're no longer leaving that third floor as a shell right so it's being built out it's going to be an open space for the village to use however it deems but it's not going to have like these dividers like you would have so I'm sorry you're right it will have the headers so this so this figure this 600 contemplates those headers the build out of the 600 square foot office space Okay. But the drywall that would separate it, basically. And then on the second floor, the headers, dividers. Right.

The second floor is completed.

Okay. My point is that it's costing potentially, and I realize that you're offering to reduce the 600 figure by 200. Mm-hmm. So it would cost the village $400,000 to add a shower. The dividers on the second floor with all of the glass and all of that stuff. And on the third floor. And then the third floor, just the dividers.

The 92% of the third floor.

Okay. I'm going to tell you the problem I have with the figure you mentioned. Go to this page at the bottom, the summaries. Second floor negotiated is 312. Third floor negotiated is 285 with a total of 597. Tell Julian that I'm willing to go to the 300 for the third floor finished building.

Reduce this number by 300? But then we're not having any type of agreement today. And I was trying to put, I know because of what he was telling me that 200 is a doable number. So I was saying, if you can agree to 200 tonight. I thought you were texting me. No, I can't. It's two hours ahead, so I can't. And he's having a personal issue. I understand.

I thought that too, to be honest. No, I was thinking about it.

No, I was thinking about it. But then I saw the time and I'm like, I better not. No, I'm not.

Since you gave me a figure, I thought you were texting with Julio.

No, no, no. I like Commissioner Bainboni's counter, and that's exactly what Andy had proposed at the beginning of the meeting, so I'm good with that if we can... Yeah, that's impossible.

No, no, no. Sin la autorización de eso no puedo. 200 yo sé que sí. 300 es imposible. Okay, then we won't be able to do anything tonight.

So for $50,000, we can't do this?

From $200,000 to $300,000?

No, no, you said just $250,000.

No, I said $200,000. He was saying, try to do $250,000, but I can't. I can't do that without talking with the client. With $200,000, I think I can say, look, they were able to do it for $200,000, but I can't go any further beyond that. I mean, it's impossible for me.

Well, can we give direction to... That we would accept if it was lower to 300. And then you can come back and give us an answer tomorrow. Give the village manager tomorrow. And if they accept, we can just move forward.

That would be very productive. That would be productive. If in your motion, you can include the obligation to expand, explore expansion of the rooftop garden. That would be helpful. Yeah.

for the clerks and my benefit can we clear really clear what the motion is if there is an agreement for to finish the second and third floor at an additional cost of $300,000 from the village and a commitment and best efforts to expand the rooftop garden that this could be accepted

that north bay village will authorize the use of the 600 square foot office on the third floor by pfl correct yep sounds good negotiating how we're going to use that office how that office could be used right no no no well let me pending is is the actual agreement for use of the office because i think that we'll need to do a separate agreement for that purpose um But I'm envisioning an amendment to our existing agreements that says the village will be responsible for X dollars. And I think you're not necessarily going to see a $300,000 figure. You're going to see closer to a $3.3 million because we need to contemplate what you've already agreed to. And then, as far as use of that, that six sentence for office space, to the extent we need to do a lease agreement, because I think your client wants exclusivity, right? So we would need to do a lease agreement, and that will be a separate agreement. And whether there's restrictions as a landlord that we put into effect that address your concerns, we'll have to address that separately.

The only thing is, if I may, I don't want to leave something open that's going to again cause issues of negotiation. We need to try to cover whatever we can.

So right now, the agreement we have on verbal, what we worked out, is that that third floor is costing us 2.42278354. With the credit that we got for the stormwater. Okay. So if we cut this by 300,000, then it would be 2.7 instead of 2.4.

Cut what down?

If you cut this one in half, and we go with the negotiated total.

The village pays $300,000 instead. Right. Instead of $597,630. Right.

So I'm saying this would then go to 2.7.

Right. So the village, that First Amendment is basically going to commit the village to $2.7 million for the second and third floor.

For the first finished building.

Right, for a finished building. However we end up phrasing it. But it's not going to be a $300,000 figure because that's not consistent with the prior.

Right. Right.

I want to, Fabian, you make a really good point that you don't want to, I'll wait.

what Gustavo was saying is instead of setting it at 300, the differential he's telling me is the glass, internal glass panels are the issue, which is about 50. So what he's saying is to stipulate instead of 300, to stipulate to 250. So if they give me the okay, then we're done. because of the glass paneling that has to go inside the second floor to cover for the dcf requirements so if you want to stipulate it on your motion now at 250 not that the village pays 250 the village would end up paying 350 yeah

This was part of the new program that you need for the kids. The glasses has to be.

So you're taking the glass out is what you're saying?

No. What I said is that instead of sticking 300, let's put 350 because we had to put the glasses that was not part of the agreement, original agreement.

And you can make that agreement today. We don't have to wait for tomorrow.

No, no, no. If you stipulate it now and give authorization, if I get an okay by the client, then we're done. Because if not, if you stipulate it 300 and they say no, we're going back to the commission.

We are adding basically just the classes that is part of the new program that was not part of the original agreement.

So we're paying for the classes on top of that.

Internally internally.

Yeah, yeah, yeah.

So we're paying 350 and you're giving us a 250 discount.

Correct.

Correct. Yeah.

It's going to save a quarter million dollars from what was proposed earlier tonight. Exactly.

Yep.

So, and we make the motion that we give best efforts to expand the roof for sure.

No, for sure. For sure. So, if I may add.

This is something that we'll work together on. But we're building what's in these drawings. We're talking about the partitions, the interior. Yeah, yeah, yeah, yeah. Basically, what I'm trying to say is that I understand that the second floor is part of the original agreement, but the glasses and all this was not part. Even the shower also was part. We closed the eyes. I would say, listen, at least pay the $52,000 or $50,000 that is the glasses that we need to put for the kids. out of the $300. So basically, the village paid $300 for what you said, plus the $52 for the glasses. And that's it.

So I'll pay $350, too.

It's $350. It's $350. That's fine. He's trying to explain the concept, but it's going to be confusing at this point. So we're not cutting in half.

We're saying we would pay $350. Exactly. So you're giving us $250.

Yeah. yeah well whatever okay i understand nobody gets confused 350 we put the difference okay still talking about the future discussion how the use of the office right so let's so if if i may i'd like to summarize just so we're we're all in agreement so the 350 600 square foot office on the third floor um We understand, and I'll stipulate it now because I already discussed it with my client, they have to accept that it's going to be a year-by-year agreement, period, end of story. There's no... Right. Then the rooftop has to be maximized according to whatever the engineer and the architect say is permitted and whatever... zoning and and whatever is authorized by a code sorry by code we'll have the cafe on the first floor with the the revenue as as dr giovanni mentioned is already stipulated in the agreement And then the rough water and plumbing is already going up to the rooftop. That's already included.

And then I have to talk to the landscape architect to see which is the best plans to put in there.

And then if we do that in the motion and then we get a green light from my side, then we can start brainstorming with Village Council to get the true amendment prepared to be authorized and signed as soon as possible. And we can proceed with the framing, which is happening in two days. Just to try to get this over the goal line.

On that point, Mr. Manager, I want to make sure. If the framing needs to start happening in two days, we're not going to have even a conceptual agreement drafted within two days. So I want to make sure that the commission and the manager are on board that will continue effectively a handshake deal like we've been doing, right? We got to a third floor on a handshake. You're going to put up, right, but you're going to start framing in accordance with the plans that were presented tonight.

This is going to be the plans that we're going to resubmit for revision to the town.

All right, let's, I understand that part. Let's go back to the bathrooms on the third floor that Commissioner Schiavone brought up.

They said they're going with these plans, so that's two bathrooms. Correct.

I understand. Well, I'm trying to save some more money.

Yeah, a unisex bathroom works for me.

So if we, so what James is telling me.

Right, that's the occupancy code across on these soldiers.

because of the occupancy because of the occupancy load okay all right forget it no i mean i would love two unisex bathrooms so that more people can use the bathrooms and nobody has to wait it tends to be women who wait for bathrooms most of the time so No, I understand, but two bathrooms could be unisex instead of one guys, one girls.

But then the expense for the bathrooms go up.

No, we're still talking about having two bathrooms regardless.

I understand, but you say make them both unisex.

Yes.

So the cost of bathrooms go up.

Oh, but you have to do a different setup for the guys.

Yeah. Yeah. Yeah.

Oh, I see what you're saying. It's a multi-use area. Got it. Thank you. All right. So you guys can make a motion or a motion on the table. What's happening?

Do you want me to clarify?

Does that need to be repeated?

Do you want to clarify or I can clarify the motion? The motion that Commissioner Daryl made was adjusted it. The village would pay $350 to finish the second and third floors with expansion of the rooftop as much as possible and in exchange then the village will allow for the third floor 600 square foot office to be operated or used by PFL and

as per the charter.

And with a yearly lease and that effectively, and I know you don't want full round numbers, but that effectively puts the village at a contribution of 2.7 million for the full build out of

The whole building. I'm not comfortable with that.

I have a question on the office again. Wait, wait, wait.

Because I have the cafe on the first floor with the revenue as stipulated and the plumbing going up to the third floor.

So is that included or should be?

The way that the revenue is written in the current agreement, it actually specifies that it's 5% of the net income to manage and operate the facilities and the operation of it's 5% of the multi-purpose courts. So that would need to be amended to be 5% of the total net revenue, including the concession and the courts. Right. Okay. Whose motion is this?

All right.

Why don't you take the reins and get back to it?

As repeated, I make a motion that we move forward with the village paying $350,000 for the completion, full build-out of the second and the third floor. Additionally, expanding the rooftop to the maximum allowance. and in return the village will allow on an annual to lease uh an annual on an annual basis uh 600 square foot on the third floor uh to pfl just have a quick question would there be a water connection upstairs on the roof for uh watering the landscaping of course it's going to be a water and we're going to keep one uh 20 so much just in case in the future we want to do a bathroom

Sure. And Heidi, my question about the office space is, and again, going back to the concern on how the office is used, is that this building should be known as the North Village Community Center. I don't want it to be known as the alpha headquarters or the alpha offices or the alpha corporate location. That's where my concern was with the offices. It's name. It's name. How they advertise their office for future use. My thought was this. They wanted an office to use for admin use when the president is coming in town. He wants to receive people, all of that, not to be used for mailing address as a corporate office or any other title.

What is the concern about using it as a corporate office or having it mail delivered there, Madam Village Attorney?

I can't speak for what Commissioner Acosta's concerns are, but I do want to clarify since we're all here. Who is the lease agreement going to be? Is it BFL?

Yeah. Okay. It's not AFA. AFA cannot have a physical office.

That's what I thought. The drawings that you provided for the office at AFA inside the office.

Yeah. That's just a rendering that they did for the video, but it's not going to be an AFA office.

So there's an AFA emblem stipulated on the outside of the building.

Of the building? Yes. Yeah.

With four stars.

Now I don't have to wear.

I wish. So we'll have a lease agreement negotiated with PFL for use of the 600 square feet. And as a tenant, we'll insert tenant provisions and landlord provisions that the tenant is only able to use. Commercial lease is set forth what the use of that area is going to be. So we will have that. It'll be used by PFL for general office purposes, I'm assuming. Thank you. And they do not have the ability to sublet to others?

I think limiting the use of the office to PFL is really as explicit as we need to be. Because if we find out on SunBiz or Delaware corporations that some other entity is using this building as its mailing address, that's a violation of the lease terms.

Correct. Correct. They're not going to have the ability to sublet or assign the lease.

Right. Exactly. So that addresses Commissioner Acosta's concerns, I think.

Yeah, absolutely. Thank you.

Fabian, I agree with you. I don't want any sort of zombie issue to pop up and create further delays.

That's why I wanted to just close the loop.

I mean, we can just stipulate that the lease is going to have standard language that any other commercial office-based lease would have.

Agreed. All right, the final figure that I got, so we'd nail it down, is the additional $2,772,783.54. That takes the figure that we got for the credit with the stormwater and adding $350,000 to it instead of the $597,000 to it. Okay? Desruptus.

Is there a second?

I second. Appreciate the patience with all the questions.

Okay, we have a motion from Commissioner Darrow and a second from Commissioner Acosta. Does anyone else have any further questions or comments before we vote? Madam Clerk, please call the roll.

Commissioner Darrow.

Yes.

Commissioner Acosta. Yes. Commissioner Cervone.

Yes.

Vice Mayor Cook. Yes. Mayor Stripo. No. Motion carries, 4-1-1.

Go get it.

Go get it done. OK, thank you very much. Yes, I'll do my best. Go get it done. Thank you.

Thank you both. Alright, let's keep it moving. We have a representative from our Dora here who has been incredibly patient. So if everyone is OK. We had two contracts to our DORA on tonight's agenda. One of them was already approved. We've got a work order to our DORA to help us stay in compliance with all of our various reporting requirements to the county. I pulled 11E because no public servant in their right mind would authorize a half a million dollar scope of work for a report without a meaningful discussion. So I've lost quorum.

We lost quorum, yeah.

Do we need to take a break?

No, it's fine. Let's continue.

Okay. We had a... north bay village infrastructure workshop where we talked about the stormwater master plan and the need to make dramatic improvements to our portable water wastewater um and and you know other underground infrastructure and steve and roger were here with bcc And Steve and Roger and Frank have told us that we need to do a full report on the water and sewer infrastructure so that we know what we're getting and we know what the cost is to go ahead and upgrade that infrastructure. And now we have this half a million dollar scope of work for a report to do that. When I saw this, I personally was not thrilled with the prospect of spending half a million dollars on this report. I thought that the consensus on the dais when we had that discussion was that nobody wanted to spend half a million dollars on a report. that we we wanted to find some other path forward that responsibly allows us to investigate the infrastructure and make a plan as opposed to spending half a million dollars on a report so You know, this is 11 is a resolution of the mayor and commission of North Bay village, authorizing the village manager to issue work order number 8 to our group, Inc. For the water and sewer master plan in an amount not to exceed 504,634 dollars, providing for implementation and effective date. Steve, I would love for you to come talk to us about this. I am incredibly skeptical of a water and sewer master plan.

Good evening, Mayor and Commissioners. Steve Buckland. North Bay Village Public Works Director. So, yes, Roger and I did have some sit-down discussions with Frank and then eventually again with Ardour about what we feel like the city is in need of, and one of them is this water and sewer assessment and master plan. There are many different reasons that we need it. One of them is the fact that our infrastructure is aging and we are looking to have to do a lot of work to it in the future and we need to have a proper plan of it. Another reason is we're almost operating with one hand tied behind our backs sometimes because we do not even have a actual as-built of the water and sewer system of the city. The original as-builts have been lost Going away, don't know what they are, but we have no access to those. So we know where a lot of the structures are, where a lot of the valves are, where the meters are. But just in instances like today, we had a water break over on East Treasure. And it took us a while to figure it out. It ended up being it wasn't even our water line. It was a Miami-Dade County water line. But we didn't have the ASBILs to support that. So, which it was an anomaly because evidently they're not supposed to even have a water line there. So that's something we're going to be investigating going forward. But we've had a tremendous amount of breaks over the past year.

Let me interrupt you. I asked the village manager to put together some figures in terms of how much money we have spent on emergency repairs to our water and sewer infrastructure over the last year. Did you pull that?

Yes, I did.

What is it?

$463,500. $463,500.

Over what period of time did you have that?

Approximately a year. We had one major break that happened on the causeway just right over here. That was about 250,000. Then we had some other issues that were 68,000, 65,000, 33,000, 5,000. We've had a lot of small ones, 5,000, 7,000, 11,000. So it's been significant. And then another thing that I want to point out is a letter or an email that I got from Wasti.

Oh, I was just going to ask. Read my mind there.

And I'm going to take a moment to read this to you if you bear with me. Okay, so this email came from Oscar Aguirre at Miami Dade. I'm sorry. I am not Spanish. I do my best. I got the Oscar part right. So December 31st. He goes, I want to highlight that based on the data provided, the utility continues to exceed the maximum 10% permitted water loss. See pictures below. Consequently, pursuant to the specific permit condition number three, The utility is required to submit a corrective action plan to reduce the water loss. Our records indicate that the last CAP submitted was back in 2018. And if you, the utility, does have the 2025 CAP, please provide a copy by Wednesday 1-7. Otherwise, a new CAP shall be submitted within 30 days, but no later than February 1st.

And they didn't offer to help out at all with this cost?

Well, he's just telling us to submit a corrective action plan. So part of doing a corrective action plan is supported by this work order that Adora is going to do because that's going to help us develop that corrective action plan. So my response was to him. I said, we have attached work order going on the January 20th commission agenda for approval that will be the first step in addressing the water loss issue. Below is the task summary. So I'll read the tasks for this work order. Project management and coordination meetings, existing conditions and baseline analysis, water system assessment, sewer system assessment, future growth, regulatory, environmental, and resiliency planning, capital improvement plan, operation and maintenance recommendations, implementing phasing and final planning. WSMP deliverables. So the three major issues that address what he was talking about was the water system assessment, the capital improvement plan, and the operation and maintenance recommendations. He did give me a response. He goes, I have reviewed the proposed water and sewer master plan, and I'm pleased to see that it includes multiple goals focused on improving the operation of the water and sewer utility. Once implemented, these initiatives should significantly enhance system performance and efficiency while also addressing the applicable Durham permit requirements. Please keep us informed of the progress and outcome of the City Commission's review and approval process. Following approval, we kindly request that you provide an anticipated schedule for the submittal of the required corrective action plan related to water owners.

Jesus. All right. Where is this money coming from?