City Council - Regular Meeting

splitting off with them and that library stuff. And I'm not sure about all that because they spent a lot of money and did a lot of work to get that going with Garland and then that new library and has came in there and doesn't want to do it anymore. Right. I'm going to have a talk with uh I have a meeting with the mayor tomorrow. Okay. Okay. And so we'll talk about that. That's on your list. Okay. I think so. Yeah. Yeah. Cuz I feel like that I mean I felt like that was a good thing when they did that and then I know it took them a lot of work. Yes. Yeah. Yeah. Yeah. I agree. Yes. We're glad you joined us. And um the senior center said they're good. Good. Awesome. And she said the bait group that B or motorcycle group

furnish the meat and help do some things with it. And I thought that was um their health fair is March 29th. Any anyone can go to that. And then the food pantry have that food drive on March 14th. Okay. What do you want to say? Sounds great. Thank you. Blair, you got anything? I don't got a meeting tomorrow, but Okay. Yeah, we're um Blair and I and uh Lindsay are meeting with the hospital tomorrow to talk about hospital transfers. So, awesome.

I have so much. I'm sorry. I'll talk fast. Um public works, they are so busy right now. They have a lot of projects on their plate. The aquafer storage recovery um the new pump has been installed at the east site. They can now supply water to Cedar Ridge subdivision and they're working on that as we talk. When the new pump is in completely installed, they'll be able to pump water into the aquafer storage just kind of test it out and then they'll start pumping in the fall. the widening of 1200 South. They've had their pre construction meeting for this project. Um all agreements are in place. The contractor has not well as of last week hadn't quite started yet, but that is coming along and they'll get going on that. East can East Canal Equalization Basin, they held a preconstruction meeting last week. Breer and Suns um did get the bid for that and they will be starting on that and that will go really fast. These only take approximately two months to do it. South Main Street uh culinary waterline replacement Breger and Suns is doing that also. They have two crews, so two crews can be working at the same time. He says this will take about three months to complete, but they printed out flyers and took flyers around to the residents that are going to be affected by this. I thought that was a great thing to do. And so they're going to start on that. Um, uh, Jeff Seedall with, uh, community development. He's working with River's Edge to clarify and adjust their master plan agreement. Um, Jeff has met with most of the NPI groups that Christine Nepine is doing this past month. Uh, he's reorganized the fee and invoice tracking for public works treasurer and planning committee. and I had a chance to attend the planning

commission meeting last week and it was really good. Um, a lot of great things come out of it. The development of Cloverfield estate estates phase three was put on hold. There was a lot of good questions that was brought up by the committee and I was really I had a lot of hope for that. I did attend an NPI meeting last week. I just wanted to see how it worked, what was going on. I was very impressed and there were a lot of people here with that one. The community was very excited to have a chance to be heard, to have a chance to have a say. They felt like this was their time to have input. And so there was a lot of good input and many good things come out of it. And then I had a business owner. He is opening up a realtor business across the street here uh in the Reese building and he's also he's putting the realtor his business in one part and the other part he's bringing in a business and he asked if we would how we felt about or if we would consider doing angle parking in front of his business also and I said well I can throw it out there I can't guarantee anything because it's going to cost a whole lot of money and I don't know that's in the budget so I'm just sewing it out. Don't make a decision tonight. Just keep it in the the brain cells somewhere. Um I had a resident text me last night about concerns on the parking on 700 North just off 300 East. It is very congested right there at the intersection. If you get people that park on both sides of the road, you don't get two people passing. And then there's children that there is a lady that does give the children candy. I have my own opinion on this, but I won't I won't voice that. But then in order to get their little treat after school, they have to cross the road.

And if you're driving down into the subdivision, it's on Homegrown West. I guess that's what you call us. Um the kids don't look. There's been several near misses. So my suggestion was, well, call and say no more candy or bring the candy on the other side of the road. But I did say I would bring it up and later discussion, but just so you know that that's going on. Old Grist Mill, I've had people reach out to me on Old Gri wanting to know when it's coming in and I found out that they need uh UD do approval. Uh the main main entrance is off 9500 East that's going into River's Edge and hopefully they will work that out and get that going this spring. Um, I called a towing company this week, last week. I think the abandoned boat out there by what we used to call the crossroads, it is an eyesore.

Yeah, it is. And I called because I was going to personally pay for it because I think the thing needs to be moved. And I was told that RC Towing has towed many many vehicles in Treemont and have not charged Tree Mountain anything for it. Have they haven't asked for any reimbursement, but with the way things have been changing and turning, they're not going to do that anymore. And I totally respect what he's saying and what he is his concerns are. But if there's anything the city can do, hey, if I have to fork in some money, I guess I'm going to fork in some money because that is an eyesore. Who owns who owns that land? Um,

Rups does. And I talked to Skyler and they marked it last week. So, they had to wait. Five day hold the f and it's about over. So, I think they'll get somebody to come take it off. Blaine Rup owns it and they Awesome. So, awesome. Thank you, Blair. I do appreciate that. Um, I hope that's all I have. That's all I have. I have one go back on parking. had an individual say on the east side of library park the way that Engle parked there if you have a big truck that you can't pass just passing that on. I don't know if that's parking is always a problem everywhere but okay okay thanks

first. Do you have any declaration of any conflicts of interest? No. Okay, now it's your turn. Um, my apologies for not attending the prior uh uh development meetings. It I don't know why I didn't click that that that was underway thing, but got one tomorrow at 9:30. Yeah. But I think Christiey's willing. You two work it out. She's willing to to go to them. So, whoever wants to do it, do it. So, we can discuss later. You tell me if you want to go. I've been going cuz I'm over cuz I'm over planning commission. So, can we can we our either? Oh, absolutely. Okay. Nobody says you can't.

Well, I just didn't know if like there's no other council members or mayor there. So, as long as two Well, it's a public meeting anyway. So, tackle it together. It is. It is a public meeting. So, all of us can be there. Oh, yeah.

See, learn something new every day. um on the uh on the the police side. Um it's I I just want everybody to to think about think about a couple of things. Burnout is a is a real thing. Um, we are losing a very experienced detective uh to luckily get a keeper in house, but she's going back to patrol uh just because we're getting we're getting hammered on on cases. Um, our patrol shifts, we have one shift that has two two individuals, the others have three. Uh, Mr. Mayor, I remember back in December when you asked me a question and you said, "If we had two physical domestics going on in the city at the same time, could we respond to them both?" I said, "No, we can't." That's a problem, especially with the uptick in the uh in the calls for service, the violent nature of those and we're already behind and even just getting that much more behind. Um the solution to it is is basically one of one of three. And the chief's going to present one of the options that doesn't cost us anything for this. I understand the the concerns and the questions. I think the the questions are are valid and having that, but we've got we've got to decide what type of what type of city we want

and are our citizens getting a return on their investment and well their investment their forced investment of of taxes. Um, we've got to figure out a way to to shore that up because it's it's one thing to it'd be one thing if you know we had this big lavish building and and all these things and it seemed like, you know, money was just coming out of our ears and then coming back for more taxes. We are not in that place. Um, I don't believe that any of our city- owned buildings will pass a would pass an inspection. That's a problem. um the the fix for the for the public safety. We as we talk about the economic development and all these things in in place and getting these these companies and corporations to come and invest in our city and and bring in the revenue so that so the citizens don't don't get taxed. I think it's a it's a great idea. But what I do know is that there are three things that that that they look at. One is their public safety response. If their building catches on fire, do we do we have the firefighters available and the equipment necessary to to put it out and and hope that there's not a there's not a fire and emergency going on somewhere else so that they can actually do that? Uh is the police response adequate? you know, if they're two domestics at the same time and and one of them are the numbers of of suicides and child abuse and fraud and all of these things that are that are coming and right now we can't take care of that. And then they look at the condition of the of the city buildings. Now, I I think we've done well, we I

think the city, prior councils and everything have done a really good job of making do with what we have and and I think there's there's something to that, but we've got to turn the turn the corner on coming up with funding ideas and whether that's through through grants, through uh whatever whatever that mechanism is, but we have got to we've got to figure something out or we're going to be in a bad place. And we know that I mean it's been a rough 5 months for the for the police department. I wish I could say that that was an anomaly. It was up till that point. Um but it seems like it just opened up like a portal to hell and we're trying to figure out how to how to cap it. Um, I don't see it getting getting better and I see the I see us getting pushed farther and farther behind and I don't want to have that happen just for the the sake of being able to say, well, we didn't, you know, we didn't do a tax increase or we didn't do this or we didn't do this. You know, we we make sure that we're driving our vehicles for 15 years and spending more on maintenance. it like it at some point the concept of stepping over a dollar to pick up a dime has got to has got to come up. So I hope that that when we you know when we hear the presentation in a little bit from the chief that we keep an open mind. I personally I I don't care a whole lot if if bridging that gap comes from an ILA with Perry or if if we take care of it on on our end inhouse. It doesn't it doesn't matter to me personally. I I

think it would be better to uh to get those allocations from within, but the chief's just trying to figure out a way to to get the manpower out up, take the burnout away and and not push a a tax increase. So, we got 45 minutes to talk about this later, so let's continue there. That's about Yep. Okay.

Mayor, can I say something really quick? There's something I've wanted to say since January. We may not always agree up here with one another, but it's how we disagree that matters. We can disagree respectfully in this building and outside of this building because each one of us have a different opinion and different opinions are wonderful. So, that's just my two bits on different opinions.

Yeah. And I and I think uh Councilman Jackson, I think you'll agree with me, the city isn't in a doom and gloom right now. I mean, the police are doing a good job of handling things. We don't want the citizens to think they're unsafe because the police are doing a great job. Uh we can do a better job, but I I think we need to be careful. You know, we don't want to put across the wrong message either. I I don't think the I don't think the message is one of doom and gloom, but there are some there are some real facts and the fact of the matter is that two active domestics in the occurring. We can only deal with one at a time,

you know. Okay. Thank you. All right, Michelle, it's your turn. She's going to talk to us about real time payments.

Mhm. This isn't quite as heavy as what you guys just So, what I was wanting to propose as us moving from express bill pay to online um Cassell, it's a payment portal. It's um real time payments. So, basically, if you make a payment that minute, you're going to see that payment come through on your account that minute. Right now, we have to process online payments the morning after. So, it's always, you know, not quite when you do it. It's going to be there. So, what we've um come up with or Cassell has um come up with is this new portal. It's I went down and got some training on it. is really cool because it not only does it do the online payments, but it also does kind of what you're wanting mayor as far as you can go on and it's got the website. It's got everything just like today, tomorrow would be posted. They can see what we did when they go to make their bill to pay their bill. So, they can pull up whatever meeting that they wanted and it's going to be listed on that portal. So, it's going to save us about $800 a month,

which is I mean it's little tiny pennies compared to but it's money. So, um I think that my biggest concern is people are set up on express bill pay right now

and it's going to take them to have to change over from Express to Cassell. And so, they have assured us that they'll help us with this. They have a QR code and they're going to post this everywhere. So, all you have to do is take your phone with it, take you right there, and it'll have you set up as you're, you know, with um logged on with your QR code. So in your packets there is all of these questions that people are asking and they have answers to. Um it not only does the you know your regular online bill payment but it also does things like business licensing. We're trying to get away from all the paper. So we would now just do all of the business licensing on this real time portal. um that'll that'll be done. You can even pay your permits. Right now, we'll have to do it as a guest service, but it's doable and we're paying for one service instead of two. So, that's that's my spill on that one. And I think for the trouble that we're having right now with Express Bill Pay, just in my department alone, they've sold out. We used to have kind of a one-on-one with them and it doesn't exist anymore because they've sold out and gone to bigger and better things. So, it takes Well, I put a request in on January 20th. I'm still waiting. So, you know, that's that's kind of how it's going with Express right now. So, I've got kind of fed up. That's why I went down and we've done this. And like I said, it will save us the $800 a month. And I think it'll be a good thing once people get switched.

I think it will help create a little more transparency. It's the same accounting system we're using. So when we start to drive reports that the citizens can get in, they'll be able to see things a lot more real time than they have in the past. So we'll just probably have to work through the issues of how do we get people signed up and get them through changing. I mean, I'm going to have to change from bill paying. So, I get to sit down and figure I mean, it's been years

and it's and but it's so easy. The QR code takes you right there and it's, you know, it's a step-by-step process. They're going to provide flyers. They're going to provide and a cool thing is they're going to come up. They'll take a pertinent picture of Tmont. Actually, when you get on, it looks like, you know, this is my hometown and this is what they're going to um provide for us. And then it does list a a number of different portals that you can go to, which I think, you know, if you're wanting to be transparent, and it says right there, city council meeting, yada yada yada, you can click onto it instead of somebody getting on and saying, "Well, now I've got to go to the Tmont website to find the city council or whatever." It's right there. And if it's a if you're paying your bill and you want to read it, it's probably more likely that they're going to just hop on right there when they're paying their bill than if they have to log on to the website, Jaylon's website andor Facebook and try and find. So it it's just an easy easy way to say, "Hey, stay connected while you pay your bill."

We be with the other one. we can um we just we don't need to do anything to cancel. I've already made sure that there will be no you know penalties. So all we we have to give them 30 days and it's going to take Cassell probably six weeks in order to build all of our forms cuz right now we've got quite a few forms with the city all of the donation sites with things like that. So um they're going to have to build those all those forms. So it'll be take about six weeks. And as a citizen, if I have bill pay, I just don't I don't need to worry about it, right? They wouldn't need to do anything. So So do you know when this is going to roll out, when it's going to start?

Well, I talked to Curtis and he really really wanted it up online and and moving by May. So I So I says we got on, you know, council me as quick as we could. I've got, you know, the the proposal right here ready to sign and ready to do. If you guys are okay with it, I'll send it over to Mark tomorrow and um we'll get rolling on it. But as far as I'm concerned, one less, you know, third party is is better than Yeah. than

Will we be able to do like compost like when pay for compost? So you can pay as guest, go in, you do what whatever you want to do. Like right now they would have to call us and and um say I need a a compost pile or whatever you know you however much you wanted. Then we would have to email them the receipt and then they would take the receipt down to the to um the weight be able to just do they would go on pay in as a guest print theirelves a receipt out and as long as they're in you know they can pull theirelves up in Tmont City then they take it out and go to so

well and I talked to Michelle about this what two weeks ago work smarter not harder I think this is going to make it to where they're working a lot smarter and not quite so hard. We own a a business and we do our business license online. We don't have to go in and sign it. I don't have to drive to the town that it's in. I just pay all my fees online and it's easy. And obviously, we can do that.

Well, see, where we're already in Cassell with our business license, we just don't have a way for, you know, we want to bill them and we want to bill them correctly and put it out there online. So if they wanted to, yeah, we would, you know, would love to see them. But if we don't have to, that's their decision and they can at least and then we can also just do a handstamp and it can be signed and no more printing their licenses out. They can just print it on their own. So it save us paper as well. Yeah, it's going to save you a lot of time, too. So I think it's great. Thanks, Michelle.

So the next one is about the same thing. Our phone lines, the it is horrible. horrible, horrible. They're out of California. When Mark and I did it through protelysis, it was um you know, it was a great thing, but the you know, of course, you get through that infancy stage and that honeymoon stage that moves over to divorce stage and that's probably where we are right now. Past that. Yeah. Yeah. So, it's like we just needed to change the police recording

for the dispatch. cost us $150 to change the voice recording. And so I says, "There's got to be something different." So Les Olsen, bless them, they will now do all of our it for the phones. It's going to save us 250 bucks a month. And so, which is a no-brainer for us here because if you know there's so many of us moving all the time, phone, desk, whatever, all we have to do is call them up just like we do at the computer and say, "Hey, we don't have time to figure this out on our own. Switch it for us and it's covered." So, it's that does makes us happy. So,

so that's my two spills. Think about it and let me know. Thank you. for now. Uh, city manager Nessen, it's your turn.

Is this our compensation plan again? So, we just brought this to you last meeting. We're bringing it again. I should have done this all in one swoop, but I didn't think about it last time. So, this is just adding. So, these three positions vibrating over here. um that we talked to you about last time. So, with our community development director leaving us, we uh have planned to replace that position with a full-time planner 2 is what we're calling it. Um and then a part-time zoning administrator and then also hiring a full-time finance director. And then you can see we'll get rid of the community development director position and then the assistant city manager position will be the finance director. now basically. So that's all that's changing here is adding those positions that we're currently uh advertising for, getting applications for uh figuring out where they fit in our plan here, and then yeah, removing those two positions that we won't be filling at this point. We could always come back and add them later if we wanted to. But

and just on note, we've we've had a lot of applications for the finance director and for the planner, too. some some really good applications. Good. Questions? Looks good. Thanks, Lindsay.

We figure this this would be anyone anywhere from about 40,000 to 60,000 less than what we're we were paying last year. So, it's a little bit of a statement for us. So, between Michelle's 10,000, we're getting there. We might be able to get us a police officer or a fireman. Okay. Um, oh, my turn. No, actually, it's we're going to turn the time over to Jed and Norm. They're going to talk to us about the CAC, something I've been excited about for a long time. So, do we have the newer version? Because this is the old draft.

Oh, I forgot to send it to her. Um, I could tell from the title page because I initially put the apostrophe as in the advisory committee belongs to the citizens, which is true, but then I took it out because it's an advisory committee composed of citizens. So, let me see if I can while you're getting set up talking, I'll see if I can find it and send it to her. Okay. Okay.

Oh, do you know what it's on? Oh, you don't have this agenda, do you? The one we're doing. Okay. Yeah, I just assumed that. Anyway, if you want to get started, I'll find it like in the center. Okay. So the uh citizens advisory committee is uh the intent is to create a forum where all of the the local citizens can come, they can provide ideas, they can talk about things that they have, but we can have a little more time and we can have a two-way communication. Um in our city council meetings, you know, there's the three minutes you talk, but it's it's typically, you know, a one-way thing. And what we're looking for is to somewhere we can have more time where we can talk more about things where we can uh make sure that that people are able to talk but it's also to be able to flow information back out to people as well. And and to be able to to start uh fostering more transparency, accountability, um and and making sure that as we have these discussions back and forth that what they're saying is coming and it's being evaluated. we're determining, you know, uh, courses of action and, uh, and then we're able to bring things that come through that to the city council as proposals and we'll provide a recommendation, but as part of that, we'll also talk about what people said for and against something. So, uh, the first part of this was kind of talking about the vision and the and the mission, which was, uh, some of the things I've already discussed. Um, you know, how we would work together. uh there would be that that uh two-way dialogue but also as we were working through things we would be using data to try to actually inform decisions. So instead of making emotional responses if somebody came in and would talk about something we would go out and evaluate we would try to determine uh what we had

uh for those various items and then uh you know be able to have that before we came to the city council. Hey there we go. Um so I there's the next slide is the one that I was uh mostly covering there the uh the vision and mission. Um so some of the things though about a committee like this right is you want to make sure that you aren't getting too far out of of where you're supposed to be. So the the next slide if you could please. Um, so some of the key things is we'll only work within the scope that that defined by the committee charter and that's something that we will work on and define because there's some things that we should not be involved with, we shouldn't be discussing, we shouldn't be worried about. So those are the type of things we want to make sure that um we're staying within what we have. Uh making sure that um you know we're uh treating everyone with respect, uh accountability, transparency so that the actions that we have, decisions that we make, they're documented, they're available to people. Um, and we're working with uh members of the government and also with the local residents on what we have and providing them structured ways that they can provide input and that we can provide information out. And as I mentioned, we would provide a complete recommendation to the city council. You would hear what people have to say for something and also what they have to say against. So you wouldn't see a biased presentation saying, "Hey, you should do this." And and and acting like we've ignored all the other input we've got. Um, and we also want to regularly have events with people. Um, and then be able to facilitate residents who want to help out with things and and may not know how to do it. Um, and then if there's things that come up and if the council wants to know what people are thinking, you can come to the committee and say, "We want to know what citizens are are thinking about this." And we would go out and do that leg work for you. So the the next slide, it's a little higher level diagram and and you probably can't see it too well, but the the main thing is the the yellow and orange circles are

the vision and the mission statements. That's the core of what this committee is. And so we would form a board that would um the the key uh purpose of this board was to make sure that everything that the committee does uh Thank you. um it it conforms to the letter and the spirit of of what the committee is supposed to do. And then those blue circles, those are areas that the committee would be working on. Um, and I'll talk about those in a little more detail starting on the next slide, but we would form neighborhood. Yeah, that's Christine's uh that's Christine's group. Um, so each of those and I'll talk a little bit more about NPI and how it fits into all this. So, but um each of those subcommittees, so you would have a member of the board who would help them, but we would also where we could find a team lead who could focus more on that. And then we would allow people as they wanted to, they could um volunteer for the committees, they could volunteer for a particular event, but whatever we could do to try to help facilitate people in helping out and and the NPI there um and so that's uh Christine's organization uh uh the neighborhood partnership initiative, right? Did I get it right?

Yep.

Okay, sweet. Oh, hey. Um, so that one right now is standalone. It's going to stay standalone and then at some point in the future when we're ready, we'll merge a little bit more. Now, we're already talking a little bit and we're working together, but we haven't formalized it yet as we would with the committee. So, the the next slide talks about a little bit about those blue circles. So, um, so reports and recommendations, that was one of the items, right? So, one of the things as I mentioned, we would want to provide reports and recommendations to the city. Um, and also, you know, data we've collected and make sure that we aren't leaving anything out. You would be getting everything in a structured format, but it wouldn't be edited. Uh for the public forums, we would have meetings where people could come in. They could um discuss items that they want. They could um propose agenda items. We can talk about those things. We let people know we're talking about items. And it's whether it's something the citizens have come up with they've seen as an issue. Uh something the city council's asked us to actually get uh input on or or anything else that might come up. Uh one of the other areas is civic outreach. So to be able to have ways that we can improve methods that we have for citizens to be able to work with the city, whether it's with the senior center, the food bank, you know, our assistance, you know, programs that we have. Um find ways that that if people want to help and they may not know how, we can actually help them make that connection. Uh the next would be citywide events. So things that we have like uh heydays, farmers market or whatever. Same type of thing. what we can do to help um support the the people who take care of that and and have people who can get volunteers if they need help for that. Uh the next slide um talks about financial transparency. So, uh being able to have all the information that's out there um and so be able to to put that in a a format and structure that's uh more for public consumption. So, there's some items that you can look at and you may not have everyone may not understand what all the terminology is. So that's where we want

to help actually make that so that they would have something that they can see on on what's happening on uh happening on all the things we have going on. But in addition to that, if there's something going on in the city and and you say, "Hey, can we get some help on maybe on a rough estimate for something to see if it's even feasible, if you even want to move forward with it, that would be something we want to do." Now, in that one in particular, um we'd be looking for people who have a little more of a financial background. Um, so you'd have somebody who might have a financial degree, they might have something else so that we could actually help a little bit more uh than you know just just taking a rough guess at what something is. You know, people would have might have a little more background in that area. Um, the uh um Oh, I I think I got it wrong with NPI neighborhood partnership initiative. So that's the one as I mentioned with with Christine that that she's working. So what we want to do is when we get um in into the future the um the CAC's more mature, we want to uh have a tighter integration between the two. So with the MPI that they've they've already reached out, they've they've already started to have groups in the neighborhoods. They have people all over the city. Well, they're going to be able to get a lot of great information and we're looking to use that both ways to be able to collect information and also to be able to get information out. We can post things online. Social media is great. Not everyone going to be able to get it. Some of the items that may not work as well. And so between the two of of having the work that they're doing and the work that we're looking to do, we we think that'll be a great partnership. But given that NPI was already formed, it's already up and running, they're already going places, we're just going to let them keep going until we're ready to actually merge the two. Uh data collection. So that would be surveys, uh other things that um might be needed, whatever the type of things that uh you're looking for, that's the type of thing we'd want to help with. And this

last item are tiger teams. So that would be if there is a particular issue. So we wouldn't have a standing group or a standing committee. If there is a particular item that the city council is like, look, we need to have some input on this. it's something we're um considering a proposal whatever you can come and ask us hey can you have uh some people who would go out and collect information on that and and that's what we' do we'd form those have them go for a short period and dissolve them so uh next slide talks a little bit about the board structure so we want to have is to have this represent the city and so for the structure it would have one chair and then it would have six other members and each member would represent one of our voting precincts. And so that's how we would form the board, but that would just be the core part. Um, and as I mentioned, and I'll talk a little bit more, there's a lot more people that can be part of this than just the uh the board members. Now, for the board members though, since this is a key part of what we have, um, we're going to have this as a an application process. So, if Sorry, is there a concern?

Is there a concern? If I have a question, I'd love to answer it. Fin finish your thought and let me

Okay. So, the appointment process would be um we'll advertise applications and and people can apply for different ways and then we'll um go through and talk to people and then we'll make recommendations on on who we think should be on the board. But that's something the city council would formally uh approve uh before we did anything else. um for how long people would serve. Uh once we have a full board, we're thinking three-year terms uh for people and they the end of terms would be staggered, but given that we're standing up, we're going to take a little while for us to um get to that uh location. And then we'd have a member from the city council be our leaison um with the group. And that person would be an adviser and a resource, but they would not be a voting member. They would just help uh support some of the other work that we're doing. Um, so how can people uh be involved? As I've mentioned, you can apply to serve on the committee board. You can sign up to be on one of those focus areas or or one of the team leads. Um, you can just say, "I just want to help out on heydays." And that's fine, too. And and really all that we would do is that people can come and say whatever they'd like to do, and if it's not something we're handling, we just put them in in connection with whomever they would need to have for any particular item. Um, and so we're looking for people to have uh, again a structure and an avenue to get to whatever they need to help volunteer and work with the city or get their ideas in. Um, they can bring those ideas to the public forums, they can submit forms, they can um, you know, uh, we're hoping to have something we can do later that's online um, or or other ways that they can provide that feedback.

And so Yes, sir. Question. Yeah. Uh given the given the structure being that you know applications and terms and and authorized by the council is this something where the meetings of this group would fall under the the open meetings correct acting. So it would have all of that

yeah and that's where um I've been working on the charter for this and given just all of that it's not something you throw together in a weekend just to make sure it's checking all the box. So that's been the harder part. um this presentation's easy, right? You know, I can just throw all this together. But actually having a charter that's going to be this is what we're going to have to live to and everything else and what we're going to sign up and bring, you know, for the final um approval. That's the one that's taking a little more work and that's the one that will have all these items that yay, verily, we shall live by all of these. We, you know, any meeting that we have, you know, with more than three people shall be open and and all of those items that we have there, how we're going to run things, um and so forth and so on. So given that is that going to be an obstacle for you to get I mean because one of the one of the things that that open meeting act does it makes it makes it hard for us to interact with each other on a on a group to where it's like this meeting is this meeting and the next meeting you know short of a town hall is the only time that we can really collaborate on on doing anything right so I see the benefit of I mean I see the benefit of this don't get me wrong on that but I I look at the structure of like NPI where it's not you know it seems like you can get better

no I better do you see where I'm I I absolutely and I've already thought about that so the the executive committee would be the ones that would be bound by that because they're the ones who would have that but each of these um smaller groups they can meet and work and then they would come with us So that gives them the freedom to do exactly what you're talking about. They can meet regularly um quickly and do what they need for those. But then when we come to a higher level on on how we're going to talk about and have the board members advise them and everything else, those are the ones that we would have formalized. Okay. Yeah. That's why we had NPI outside this. Yeah.

Because they can meet and do whatever they want whenever they want and not have any of that problem. Gotcha. deal with. I like that. Okay. And if I may, I think the other thing that's strong about this is this also forces that same issue. So we don't get a bunch of people collaborating on an opinion then coming and giving that opinion. They can't talk. They have to debate together in the right format. And that's what I appreciate is that okay is that cander if you will in a meeting. Okay.

Yeah. they can do the sausage making in the small groups but then before anything would come here right that would have to come before the the board and so that's where we would talk about it and we would you know um go through everything can get more input and everything so you know let's say that uh one of the teams so let's say the uh uh community uh involvement one right and they want to say hey we want to have a new event for the city okay you can go talk about it come up with some concepts and then when we have one of our open forums now it's a a public area. They can say, "Hey, by the way, it's on the agenda. We're going to talk about we want to have this new event for the city." Then we would come, people can give their pros and cons, things that they want, things like that. And then if uh we would bring that then to the city council and say, "Hey, by the way, we have this proposal. The board voted for it and it was four, you know, people said yes, three said no. Here's the arguments for and against. We also came up with a rough idea of the cost. Here it is. Do you want us to actually pursue it? and so forth and you know all those items that you would have. So we would give you the information you would need uh to make an informed decision.

Understood. Thank you. And it's an advisory board to the city council. That's all. It just advises. So they don't make the decisions. They just come in and share their opinions. Yeah. I think it sounds great. I like what you're doing.

Thanks. And so the last one here are the next steps. So, um, as we talked about, it it's, uh, in the drafting phase, almost, uh, finalized, but, uh, there's still a little bit to do with the the charter and the bylaws that would would keep it going on. And then, uh, but at the same time, you know, since we're we're still trying to get the board members, uh, we can work on that process of how we're going to actually recruit people, um, and and and bring them in. And what I'd like to do is have one application. it goes to everyone and they can say check a box. I would like to be considered for the board as a team lead. I would just like to volunteer for that for whatever. They don't have to fill out 53 forms to do different things. What you would like to do um and then we can get that out. At the same time, we're we're working on the charter. Uh, an important thing is for those people who are participating though, they're going to need some orientation and training on how to work with city government, um, city things, how to make sure that they don't, you know, screw up, how we're abiding by all the things that we need to do, things like that. So, that's one of the things we would need to do. Um, refine a little bit how we're going to engage with people, um, what tools we're going to have, methods, and so forth. Uh, and and also communications, how we're going to do that. And then so that you know when to plan things for us and people know when to um you know they we'll have stuff. We'll set a regular cadence for reporting and and meetings. And then at this point we're going to be a little ways down the road. So now we can decide what we're going to try to work on during the year and and probably the first few years it's just going to be trying to figure out how we're actually going to do things in other years down the road. But um that would be the next thing. And then how also how we're going to get feedback, what we're doing right, what we're doing wrong, what people hate about it, what they love about it, what the city council hates about it, what you love about it. Um, and then how we're going to start uh doing things on

an annual basis. Again, the valuations, reporting, and then doing what we can to integrate with your cycles on on what you need. Um, anyway, that's the end of the presentation. So, um, thoughts, questions, comments, concerns? Are you guys going to need a budget of any?

Uh, probably short of caffeine, probably no upfront. As we get further into it though, I would guess though that we would probably find out there might be some items, but right now it it would mostly just be volunteers, time, and and ideas. Um, I think once we get going a little bit and we start figuring out what we may need, um, and then with some of these things that we have that we might start interacting a little more with with the um, groups in in the city, there might be a little bit that we would need for that. Um, but even in that case, I wouldn't expect it to be a lot. um just cuz this is mostly an avenue for communication and reporting and um that should be relatively cheap.

Well, and just so uh just to put this out there when that when that time comes, I am supportive of giving you the resources that you need. Even in a in a budget, if we're going to do it, let's do it right. And if you and if you see that there are things that that are going to take take some money to do, but if it benefits in the end, I mean, let's let's get you the resources to do it. No, that'd be great. Thank you. So, tonight kind of what they're here asking and I'm asking, right, is can they continue to move forward and get this charter ready? Are you guys okay with the direction they're heading? Oh, yes. I think it's needed. It's been needed for a long time. So, I applaud you, too, for running with this.

Okay. And I'm glad you said that because I already reached out to Christine and I had said, "Hey, can we take advantage of your network and try to get word out to people and and let them know that, hey, we have something. We're looking for volunteers." Um, and then it also, you know, I guess it puts the onus on me that I got to create an application. But the other part is I want to create um a process that we define up front, right? It should be this should be wide open to people. you apply, you offer your time, your services, but there's going to be a certain way that we're going to go about determining who's going to be on this board. It shouldn't be I go and pick all my friends, right? You know, that doesn't help anyone. So, I I want to make sure that we have it clearly defined how we're going to go about this. And and but um how do I say this in a nice way? Um as we're going to select the board, you guys will find out later who our nominees are. So, I'm I'm not going to look at the city council and say, "Help me pick who the nominees are."

That's going to be something we're going to do outside of the city council and then come forward and then but if there's any concerns about whatever we have, that's fine. So, we'll have um it it might be depending on the the proposal, we can figure out the best route to do it, but again, we'll come with proposals and you guys will finalize and approve it and then we'll just go through in in a step-wise manner. Sounds great. Thank you. Oh, yeah. Okay. Appreciate it. All right. Thanks. Thank you. Thank you, Jen. Yeah. Appreciate these guys. They put in a lot of time on this. Yep. They've been working hard.

Mr. Seed Doll, it is your turn. Um, uh, so River Valley is, um, kind of the I mean, it's mixed residential, but it's over behind McDonald's. um 450 west or 450 north um 2600 west part of town. Um Sean used to do development agreements by phase of a development. And so it was really interesting with this one where um phases 8 through what are to be 13 we're supposed to all have these agreements and and so instead of having following that pattern this is kind of the development agreement to to finalize the next um well phases 10 10 11 12 and 13 um and understand kind of the city's obligations that Sean had negotiated with um uh Sierra Homes for the construction of BR Mountain Road. So um instead of forcing even myself when I was working on this development agreement and now my successor to have to go um development agreement diving for uh contracts with Sierra, I I clustered it into one last one that they can reference for the next four phases. So that was really the point of the DA. there there isn't a whole lot um outside of that. Um we just ended up using the PUD code where it was going to be over more phases um so that we could kind of keep it in that bo in that in that box as well. So that's that's it.

Okay. So the city will pay to upsize the storm drains as I read the contract, right? Yes. And Jeff didn't he didn't put this together. He's just dealing with what was put together, right? I mean, that's a standard practice the city's had. So, the River Valley will be the the most downhill development um for this whole watershed that goes up to a thousand north. So, we've we've worked to help upsize the pipes so that they're properly sized as they continue to build uphill from here because it's it's designed that Stokes Park will handle um all of the runoff generation from um from it north um up to the hill quite a ways. So,

okay. Another question I have is it says in the contract that the city will pay for like 65% of the BR mountain road and the and the developer will pay for the other portion. Do we know how much that's going to cost the city and what funds that's going to come out of? Um yes, we have a cost estimate from when the project started that shows what the those values are. I looked at those

and so roughly it's it's it's where we're at. Um I I don't know by the time the development gets around to needing those phases if those will adjust or not, but I was hoping to keep it generally at that ratio for um which is just something that Sierra and and um the city negotiated back in I think it was 2021. Okay. Thanks, Jeff. Any other questions? So, we're you're voting tonight on if you're going to pass the repeat the development agreement on this subdivision.

Yeah. And it says in there that have we had a public hearing on this one? I don't I'm asking you because I have no clue. Um it says in the contract, you know, something about a public hearing. I don't know if we have or not. Um I know the preliminary plat I'm got I think the preliminary plat went to planning commission. Um this the development agree agreement got hung up a little bit as we were going through the election cycles. Um and so uh but I'll go back through and make sure it went through planning commission as well. Okay. Thanks Jeff. I have a question just general on PUB. Yeah,

that's not like an open check to just change it and add a bunch of I mean that's that's just my concern. You know what I mean? Somebody gets it in and then say you leave Mhm. somebody else comes in and all a sudden we got No, the big apartments or something that it's all

Yeah. the the PUD takes property the property rights of the land owner and and quantifies them in terms of what their density allowed would be. And so for like the with the R110 on the overlook um it'd be allowed about 4.3 units per acre. What it does is it allows the flexibility that they can use those to get to that density however they please. So if they want to do apartments, I mean they could. they're just going to run out of a lot. They're going to have a lot of open space, you know, going up to they can only do so much.

They can only do so much. And so what it gave is instead of the the overlay zones that that we'd had in the past, um it kind of gave all of the land owners the same sandbox to play out of. And it's up to the city staff and the planning commission to to make sure that how whatever sand castle is created meets the planning documents. And so far, this is the only one that's made it this far in the PUB, but you as a city council have the final say now on this PUD. So, if you're d if you're okay with the density or you're okay with this P, then yeah,

if if it's an issue, then send them back the drive board. So, it's up to you. I mean, it's zone mixed use. Um, so there really isn't a density around it. uh we just wanted to use the the PUD code as as uh um to kind of give it some guidelines to design around. So I I mean even if they didn't use the PUD it it probably wouldn't come in much much different. So I I mean mine was not generally that position but everywhere that make sure that it wasn't a

you know we out you know blank check. No, no. PUDS um are the only instrument really the state's given cities left to uh negotiate more for the city improvements and on their behalf. So, um it's the only way we can enforce uh any kind of architectural standards on single family homes um and really overall. So, um, so besides this, that's why we made it is is it's hopefully a tool to help the city have a better say in development itself.

Okay. Any discussion? Okay. Thanks, Jeff. Cynthia,

uh, we took this to the attorney. This is what the family proposed. Uh, this is our billboard out on I 84 that we discussed last time. It's very ragged, needs to be repaired. And so, we followed through with the family and they proposed that we increase their lease to $3,000 a year with a percentage increase every year. Um, and we did agree on a 3% increase every year. So that's what we're bringing to you for your approval. We've had a couple companies already asked to lease it. Oh. And so I think I wondered why I mean if we're not using it, why are we leasing it? Yeah. Well, we could actually lease it for more than what we're paying for it. And

Oh, you know, potentially. Yes. Okay. Put a little bit of us on it and then subleaser. Okay. Okay. So, we did drive by it the other day coming back from Idaho and it needs love. I don't know any other word to say. Nice picture of the sky. I have no We will be adding a map to this resolution though.

Any advertisement to get people to come to Tmont, no matter what it is, off the freeway because if you don't know we're here, we're not here. So, it needs love. Any questions on that? All right, Chief Jaro. You want to switch it?

Okay. I'm here to to ask you for approval of an interlocal agreement between Tremont City and Brigham City. In a nutshell, it's to ask for u we're basically going to be helping each other out. Um we've done this in the past. It's nothing new. Um we're we'll be helping them and assisting them with both fire and EMS response and they'll be doing the same for us. And so that would include transfers from the hospital, any any call volume that we have um if we would need assistance um or if they would need assistance. So it it wouldn't just be them though, right? You'd use somebody else if Yeah, it wouldn't just be them. That wouldn't be the only with them. This is just an agreement with them. Yep. It was just time to renew our agreement.

So So has there been an agreement in place before now or is this just a new thing? Nope. It's ex it's pretty much the same thing that we've had in the past. Okay. Just saying that this that we'll help them and they'll help us in kind. There's no financial obligation or anything like that. It's just saying from one city to the other, we agree to help one another with EMS or fire response if needed. Okay. If called upon and we and if we have the resources to do so. Has there been any um additions to this contract versus the other one? No, not to my knowledge. I looked at the old one and this one and they're almost identical. Yeah. Just year changes. Just the year changes is the only thing that

So you're familiar with this Blair? You've seen this before. Okay. This is the first time I had So that's why it's just a I mean he can we have one with Garland. We have one with all the cities around. We have like a busy it snows there nowhere else and they're hammered. Three months sends an ambulance down there to help cover Bum. They'll bring one here. Okay. and the other local ones like Bill and all that they can do stuff but they usually don't have the resources to come here and say it where can you do that

and basically one of the things that that happens is that when the when the the city like on the police side you know when we talk about jurisdiction and things like that you you know go into somebody else's jurisdiction what this does is it basically says anytime anytime we need you'll come and anytime you need us we'll come and It's kind of a a what's the word I'm looking for? It's just kind of a a set invitation to formal invitation. Yeah. To operate in the jurisdiction. See, that's what I didn't that's what I didn't understand. That's why I needed to know cuz I didn't know we had already had Yes. So, I appreciate your comments on that and your

with this when we like let's say there's a structure fire that happens right now. Um Garland comes to help. We need more help. dispatch automatically knows that Brighgam would be that they just have like a a stack so to speak of cards, right? You have a stack of cards. You pull the first one, it's us. The next one's Garland. The next one after that would be Karen, let's say. And then so on and so forth. And then when they get to Brighgam, this is already set in stone. We've already agreed upon it and they would send Brigham would be the one of the last ones that they would send. Okay. Thank you. So, I'm just basically looking for approval for later on tonight, a council meeting. Thank you. That was easy.

Okay, next is Chris. Chris.

Hey, I missed getting the packet and put this into the packet, so I apologize. I will have these for you in the packet next time. I'm just new to this, so I appreciate your patience with me. It's just a report on the basically the um findings that we've had. I we've had a month of NPI meetings. We've met with every district and I just wanted to come back and kind of tell you guys what what we found. Um I'll be won't be too too long, but we've divided the city up into the four different districts. Hi. And then um I just wanted to go by district by district and kind of tell you how each meeting went to keep you in the loop and keep you updated. Um and it will be fast hopefully. Um the west district we talked about there were 12 people in attendance and there we talked about the Valley Vista development. Uh they are not wanting an over these are things these are developments that are going to be coming up in the future. They're not even hit the planning commission yet and and but I'm just keeping you updated. But the they will want a PUD um overlay for that which will and with the PUDS the the thing I liked about the West District was we took the whole time almost and we explained what a PUB was to the residents and we had 12 people there and it was a really good meeting where they got education and understood they understood why why a PUD can be a tool for the city and how it can help but they also understood where the density bonuses came. There was some discussion on that on how much they they they felt like maybe sometimes more density was was more too like because it they can only do a certain amount but they can add more density. They can add bonus density. So it can go from maybe four houses per acre to eight or 10 or 12 houses per acre if they qualify for the bonuses. So there was a little bit of discussion on that. um the residents with the Valley Vista subdivision coming up did not feel that the PUD was um it didn't have it actually it actually had too much density actually had to go back because they they put too much density in for the open space that they

provided. So we haven't received an updated an updated um concept plan from them. So I can I can report on that once we get an updated concept plan on them. Um the central district will go into the central district. There were 15 people around 15 people there and this was really cool. They talked about there's a parcel of land in these pockets. I would like to get a picture of each of the developments that they're talking about and I only have the one for the Iowa String because I'm still working on getting all that information to you guys. So, I have the Iowa String development on there, but then you know when they come up you kind of know what's going on. In the central district, there's a pu there's a parcel of land that is going to be able to divi go from 1000 north to Main Street and part of it will be commercial and part of it will be will be uh apartments and it's by the um the golf course between the golf course and the freeway. And the citizens there, what I thought was interesting, the citizens at that meeting 100% voted that this could be an area that we could see multifamily housing here, but they they disagreed on the types. Some thought that that um apartments were okay, some thought that they weren't. But the concerns that they had is there was only one inlet in for all of the proposed construction. And so that was a huge concern and and so they 100% voted. We took a vote and they voted yes, we could see this would be a good place where because it was in the urban core, it was at a place where they thought that this might we might the city could sustain it. But they also 100% voted we don't think we're ready for it. We don't think that we have the city has infrastructure for it. and their number one their two main concerns were the police and the schools. And actually because of this this this discussion, it opened up more bridges for me to to go and to pursue because the proposition was brought up. Well, what if we use a PUD and we were able to secure land for schools. And so that I asked Jeff if we could do that and he said yes we that's something that we can do so that as we're as we're working out agreements with developers we can get that land and so that we can help because they were worried about their kids and they were worried about people being here. So they're really real

concerns coming but it was really fun to be with a group of people that were trying to solve a problem. So, I've set up an appointment with a a someone from the school board and I'm going to be talking to her, kind of keeping her in the loop and trying to create a way where we as we grow and we we move forward or if we keep these connections and we can work together then then when a developer comes in, we know we need we need land for and if and what happens is the schools it's not our responsibility as city to get to get land for schools but we can get land for public uses and if the schools don't use it then we can use that for parks. or we can use it for something else that the city needs. And so that was a way that the citizens I felt had really positive impact, but they were very concerned about the high density and some of the safety issues and us being ready for that with all the other resources. Okay, so that was the central district and then I'm going to go into I'm we're not going to do the east district. We actually didn't have anybody at the east district come to that meeting. Um but the south district we had 28 people. So we have we're having um 15 to 20 to 30 people at these meetings and it's been been really successful. So um the south district they um they that is the that is the development that you have in the back that is what they have. This is um to give you an idea. Oh, how much time do I have? Okay. To um this is the this is what's going to be coming up for approval for the PUB overlay. and they they were just concerned about the the density. They felt it was it didn't fit the character out there, but their really their number one concern was the sewer. They even with the lift station, they were concerned that the sewer um I didn't have this in the report, but Gardner, Dr. Gardner looked up a report and he brought it to the meeting and he he proposed he said that the sewer according to 2023, the sewer was at almost near full capacity. And so in or even if we get a lift station, all of this housing is going to actually how

what we're going to we're going to have to roll into a sewer system. So they wanted they wanted information how are we going to pay for that? How is that going moving forward? So they were worried about that. Then they they were more concerned also with the overall vision of the area because um they really felt very strongly that we needed to get the general land use plan done especially for that area that hasn't been annexed and the future growth in that area. Someone said for their vision, they thought, and I thought this was a brilliant idea, um on I80, as you go under Iowa String, you go under the freeway, the the 84, they said, "Why not keep all of that south of there for now, single family housing, because the roads aren't equipped for high traffic and you and all the police going out there." So they they really felt like that that would be a vision that they would support is keeping south of their single family housing so that it's safer for the the residents and it's less work for the city to have to widen those roads as we are able to get more resources through through business development and economic development then maybe we could widen the roads and so they were really I put together also a survey for them on the on the density out there and um I I'm still getting those results in and they're supposed to have me back by by the time we meet next month because we still have a lot of things to to go over with that. But that was really their their um concerns. Uh do you have any questions for me?

Yes, thanks. The meeting was fantastic that I went to. I appreciate what you're doing and Well, it was really sweet by the residents.

I know. And and they they really they really have they're really coming and trying. Of course, they're em it's an emotional thing, but they're really trying to create concerns. And the the common theme that I'm seeing is people aren't necessarily against growth, but they're really feeling there's that it's going super fast. And so, that's that's something that that they need reassurance. And when they were talking about drainage, you know, I can say the developers are putting in a drain line, but that's why you got that picture of the 90-year-old man texted me and I said, I will tell the council that you're concerned about drainage down there. And because he texted me this picture right here and he was and he was like, "What are they going to do about that?" And I said, "You know what? They're putting in a drain line." And that appe but these are real things that they're that they're really concerned about especially with the sewer system because they're the first ones to get hit if the sewer goes out and and so that's that was that's a huge concern for them and they are they they voted that they would rather have single family housing than any multif family housing out there. Um that's that was their overall consensus and that's what it's been.

That water though if they're out there in the county their sewers don't work. So you mean the septic the septic tanks or the sewers? Yeah. Yeah.

Yeah. So there it's it's it's going to be a discussion, you know, and so that's just the feedback that I've got from the residents and and there'll be more coming. I like I did that survey. I think the hot hottest topic for you guys right now probably based on everything that's going on is going to be Iowa string. that is what what what is the vision out there and the residents really do want a vision not just um of the whole area and that that that was very very prominent in the meeting that they're like what is our long-term vision of this area and that would that would be something that they would really support they actually brought up that they would they would rather have a moratorum and I didn't bring that up they brought that up on on building out there be because they're so unsettled on what is the vision out here and so and that because it's not in the land use plan like a land use plan. It doesn't have the vision because we've zoned it differently than what this land use plan says. So, okay. So, that's and I didn't it it's a moratorum was just brought up. It's not something that we I have pushed forward or looked into, but that's that's just kind of how passionate that they were like we just need a vision of what's out here.

So, the two concept just two different ones or Yeah, there's one of them is by one of them is by the cement road and then so they kind of go like this. So you as you're going down Iowa String, um you've got the cement factory right there. That one's the one, not that one, but the other one. That one's going to go right there along that cement road. And then kind of kitty corner, they're like this. They sit like this. This one's on Iowa String. This one's over on the cement factory road right here. And And so that's

Mhm. Mhm. And And that cement factory road that the one with the higher density is by the cement factory road. And people were worried about the kids from those those new houses going over to the cement factory and um playing in the sand pits, playing in all those different things. You know, they were just they're just worried about the safety of that road right there with all of with all of the cement things. And there were some ideas um there are some ideas to improve that in the future though. There are the the we discussed a few different things that that could help with that situation there. So, okay. Thank you. Appreciate what you're doing. And just to go along with something that Chris is saying so you guys know we're waiting on a grant from the state for the general plan. Y

and we can't start the general plan until we have the grant in hand. Yeah. So we're hoping that's March, April that we get that grant and then we can start on that general plan.

So as I'm going forward with this and please give me feedback on what's helpful and what's not helpful. These are things that are coming up that you guys will have to approve on a legislative level. There are some administrative things, but these are more legislative things. So, when you when you do a new PUD, um, a brand new one, then that's that's a legislative thing. And as a city council, that is something that you guys are able to do based on the climate of the city. And there's there's there's really no no way that in in court of law or anything that they can they that's legislative is what you guys feel is right for the city. Administrative is a little bit different. an administrative and if you get a second PUD and Jeeoff you can correct me if I'm wrong but I was reading the code if you have a PUD and then you have a then you have like another PUD in it then that's an administrative decision and that's a little bit different than a legislative decision and so this these what I'm trying to bring forward to you are legislative decisions where the input where the the citizens have input on them and so I will try to get you the plans ahead of time like I said I don't have all the plans for you but I'll probably once a month I'll come and I'll just let you know what the citizens are thinking about these at these meetings and feel free to reach out to me anytime. Okay.

Well, I can I can tell you on a couple of phone calls that I got, one of the

uh frust and I admittedly the PDS and overlays and stuff like that, I'm I'm still trying to catch up on on like what uh what that is. Um, but one of the one of the concerns and I and I share the concern is that when the when the council makes a makes a decision on on development, is the intent of the council being being met? And that's what I that's what I don't understand. And and granted, I'm just I'm hearing uh I'm hearing one one side of it, and so I'm trying to understand it better. But if the if the council if the council has a has an understanding that a development is going to be for quarter acre lots or thirdacre lots and that the intent is that there's you know single family homes on those lots and then come to find out there's some mechanism or loophole that says well yeah technically that but if they build a park then they can put you know apartments in there and and that's what I don't understand but I I do know But for me, I I want to I want to see a little bit more transparency on that from out of the out of the development side

is that if you have an intent on putting apartments there, tell us that you intend on putting apartments there.

It's kind of it I understand it's the difficulty on it is you have your base zoning. You have your single family R18 zoning which is which this is zoned. Okay. So, if you look at this currently, the current zoning for this is, if you look on these pink these pink ones, these pink lots right here, that those are your 8,000 foot lots. Okay, those are your 8,000 foot lots. R18 allows for this whole property to developed with lots no smaller than this pink one. Okay, no smaller. That is what is currently zoned. Okay. What the developer is wanting to do now is to put the PUD overlay and use the density bonuses with the PUD and they want you they want the approval of this because they have the parks and the open spaces and then they have density bonuses. They are now they are this is what is the proposal that they can add to it. So it's a separate decision. So when you ask a developer to to give you the information what they intend to they have to go through step one first and then they have to go through step two. So the developer if so they have to go through the single family. So if this council's like we just want single family houses then you approve the R18 and then that and then there's there's that's black and white. They just they they have that. But what's happening now is the developer wants to come in and put the PUB overlay with it. And so that overlay will allow all of this density because of and that's how our code is written. Our code is written, they put it in and we had a whole hour discussion on PUDS one night and and I think that they should be a tool for the city to use, but I think that they need to be understood because they can also be a tool for developers to use too. Um, if it

definitely needed to understand it better if it if it Yeah. So, so this is what's being proposed, but it's not what's been approved. Does that make sense? Yeah. So, so according to my understanding and that's how it works. So you got to get the base density. You got to get the R116 or R not one, we don't have 16. R112, R18, whatever it is, and then the developer can apply for a PUD over o overlay. And that's also a vote that we would do on the on the overlay. So we could approve the first, but and not on the PUD, but you will on the development on the dance city and the development.

Yeah. When the development agreement comes back, then you'll vote on that. Well, when I when I when I read the code, it says PUD and development. They're I think it is still the PU. Yeah. Yeah. They're they're about the same. So, the PUED and development agreement. So, we already voted for both them to be R18. Yes, we did. And since I since I've been here. Yes. That was the heartache at the meeting the other night

and we heard all that about that. And so the R18 that R18 was was the what they're what they're what the residents are really concerned about is when that was approved it was under the understanding that they thought that they would be quarter acre lots and maybe one row of town houses. That was what they went away from the feeling. Whether that's what the intent was or not I don't know but that was what they went away feeling. But legally when they apply for this PUD this is what they can they can do legally for the for the development. But we have to approve. But you have to prove that first. That's why I asked Jeff about the PUD that it's not a blank check that they come in and then say, "Oh, no.

You said we could have PUD." So, so no, we have to prove it. And I and I actually support having PUDS as a tool for the city because I think that that will be something but they have to be understood and and that's why I'm trying to get this information out so people understand what what is going on because because I do think that the PUDs are a good tool for the city especially when we we want to acquire parks and and land for other other areas. But it should be used for the city and for the city's good. It shouldn't be used just like up on Valley Vistas. They want to have a PUD overlay, but the citizens are we don't have a park. You're not doing trails. You're not doing any major utility upgrades. Why do we want the why do we want the added density? They they don't see the value of it just because they can be done. The residents are like, but why should it be done? So, so that's that's those are those are those are discussions we have to have and I took too much time. I'm really sorry. That's good. Thanks, Chris. Thank you. Okay. Chief Chief.

Thanks, Christie. All right. Will you pull up one of those PowerPoints? I've sent her like 15. So,

yeah. I hope this is the right one, but who knows? So, we talked about this before. I just kind of wanted to go over um some graphs and things to better illustrate the benefits of this um partnership. if you want to jump to the next one and I'll be pretty quick. So, this is the problem we're facing as a community right now on the law enforcement side is our staffing uh per residents. We're actually pretty low compared to um other comparables and we'll show that we're kind of in the red zone right now. You can go ahead and jump forward. Uh so, this is our problem we're going to try to solve together. We have um a deficit about five officers staffing. Um it impacts officer safety response and investigations. Uh so I'm open to suggestions on this public or otherwise uh council generate ideas and solutions to address this gap. Um I understand you know we don't want to necessarily raise taxes. It may be inevitable at some point but this is one of those creative solutions that could help us um navigate that issue without necessarily requiring taxes right now. uh but inevitably we are going to have to add more officers to the pod. So the guiding principles is we want to improve officer and public safety and maintain acceptable response uh be fiscally responsible of course be legally compliant and be sustainable. This is kind of the chart. So this can be a little confusing. Anything above that green line is not good. The higher up the worse we are. um a couple comparables. I put Bighgam only as an example, not because they're part of this agreement, but they are right where they need to be by their population, and I think they're kind of following that standard and meeting that standard. Um Perry's in good shape. Garland's in good shape. We are we are starting to slip and that's my goal is to address that issue without

necessarily raising taxes. Go to the next one, please. Um this is kind of where we're at. another visual uh our populations give or take and our ratio per citizens. Again, we're pretty high up there. This combination, one thing we weren't really clear on is how this is going to help Tree Mountain. This is basically equal to us hiring two officers, and it's actually better than that. I'll show you on another slide here, but right out the gate, it does drop us down um pretty substantially. We'd have to hire two people to meet that without this partnership. Next slide, please. It's another way to look at it. So, um, our before and after, if we had this relationship. So, the before is the bottom bar. After is the other one. As you can see, it actually helps our staffing in every single way. Um, administratively, civilian staffing, detectives, and of course, patrol. This is a visual for you. So, this is a patrol shift right now. Um, we basically will have one sergeant on a good night. If nobody has training, nobody's sick, nobody's injured. We have one sergeant, two officers on. Um, if we have this relationship, this is what it would look like for both cities. Yeah, we're policing another area, but we'd have two officers on, a sergeant, uh, usually in both areas. So, five to six on per night compared to two or three. So, on a bad night, we may be at five, maybe even four. Minimum staffing, we like to have at least two. Um, but it would greatly improve our capacity on patrol. Admin investigation. This is kind of how we're looking right now. As you can see, we got the chief, lieutenant, admin secretaries, um, and two detectives right now. Afterwards, we would have six administration. Um, and we'd actually have a supervisor for our detective unit, which would be great. um three

detectives and a lot more capacity to handle investigations and evidence um all the administrative work as well as good supervision over investigations. Why is that happening? I I think we talked about that tonight. It was actually cool to hear, you know, the efforts and what the community was saying, but uh we are competing with wages. That's just the reality throughout the state. um population growth. We are growing our city footprint. I totally understand why. Um we're getting more investigations. We're getting cases that we really haven't had to deal with before. Newer types of crimes um more challenging crimes. Unfortunately, uh staffing growth hasn't matched the need and that's why we're starting to slip backwards. Uh what happens if we don't take action or change anything? Uh, it reduces patrol resilience. What that means is if you have someone out who's sick or injured, it's inevitable. It always happens. It makes it hurt a lot more. Or if you have somebody leave for a higher paying city or something, um, we feel that and sometimes it can be paralyzing and we have to do like mandatory overtime or overtime. We haven't had to do that recently, knock on wood, but um, that's other cities experienced that pretty consistently. Um, we have a pretty good size case load right now. What was that at, Brent?

Uh, we were at uh 12. It was like 1212 and 24 or something. 12 and 24. And they're all felony all felony investigations.

Yeah. So, um, and what that means all felony serious crimes, but they also take more investigative time to work. A case can take up to a year sometimes. Um, officer safety of course and service reduction. This is the last resort and I'm hoping we never have to go there. But we would have to look at as as a city grows and there's more demand and if we if we stay stagnant with our staffing levels, we have to find ways to manipulate within and we start to lose services whether that's investigations, an SRO, something like that. Um, not a good situation to be in. Here's kind of the hiring cost. I I may have underestimated this, but it's uh 125 to 150,000 annually. We'd need five 600 to 750,000 year-over-year costs. Um if we did that route, I'd recommend doing it slowly over multiple years, obviously, so it's not a shock. And then the permanent status of that is ongoing. As we continue to grow, we're going to continue to need those resources. Um costs can't really be undone once we go down that path.

Yeah. Go ahead. 125,000. Is that officer salaries? Yes, that exactly. Vehicles and all that.

Yeah. And the mayor's hitting the the nail on the head with that. That's also that's not counting our vehicles, our equipment, um spillman, dispatch, everything goes up. Uh it's probably closer to upwards 200,000 once you're all in, if not more. Um one-year partnership, so it could be temporary. It's fully reversible. doesn't really require tax increase right now. I'm I don't want to mislead the council and say we'll never have to raise taxes or we'll never have to look at hiring more police. Um that's just not true. As we grow as a city, we're going to need more resources. It same could be said for every other department. Um but it it does get us through this year and it gives us immediate staffing relief. What that means is to train an officer, it takes, you know, um they got to go to police academy, FTO, and then they're out on their own. It could take a year to get them through the first two phases and then for them to really know what they're doing probably a whole another year. So, um Perry has a lot of experienced really good officers that are ready to go now which is great. What they contribute um no cost to Totten five officers, one detective, two sergeants, one captain. Um that would be our chief here and one civilian staff member full-time. Um again, no tax increase for that. um all positions, equipment, infrastructure. They also have a building down there are fully funded by Perry.

What are that? They've given five officers, but some of them have to stay there. So they don't Correct. So it would be six officers on a patrol shift. Um hypothetically, we'd have four out here in Tmont and Garland instead of the two to three and then they would have two on at all times. I understand there's times where if they got a guy sick or on leave, sometimes they only have one on. So, it's really mutually beneficial to both cities. Essentially, it doubles the patrol capacity for both cities, which is good. Mine is it's got to be beneficial for Tmont. No fair. I don't blame you. But if it doesn't benefit us, then it doesn't sound good to me. Yeah. And I wouldn't do having a hard time with it. So,

yeah. And I wouldn't do anything that doesn't benefit our city. Um, again, on a good night, there are shifts where we only have two people. We have an FT a person on FTO right now. That's two officers on with this relationship. Four officers on. Um, and it gives us more wear and tear if somebody's down. We're always I would speculate to see to say, but we would see over time if we trial this thing. I would I would wager we would never drop below minimum staffing. I can't say that's true today. That's four. Um, minimum staffing is two on at all times. Uh, but I two at each city. Is that what you're saying?

Yeah. Yeah. I'm I'm sure their minimum staffing is probably one um we're two. So with this they would have two and we'd have four. It would double our capacity which would be great. I have a really hard time seeing where you're you say we're down five officers. Sure. Are you down any officers in Perry? Not right now. Okay. So you're fully staffed. I went back through a lot of the minutes in April of 2025. You said you were fully staffed. Sure. Um, I don't see how this is going to help bridge that gap and I'm listening to what the residents are saying also and their concerns with all of this. Um, go ahead. I have a lot more, but keep going.

Yeah, and to answer your question, when I say we're five down, I don't mean we have five empty positions. We we're missing five positions from our growth where we should be today. And I'm happy to go back to that slide showing the comparables. You know, um going from two to three on to 5 to six on every night is huge. It's groundbreaking for us. Again, it doubles our capacity on a dayto-day. Um this is again very I want to underpromise and overd deliver, but this is the financial value. If we put dollar signs to these, this doesn't include the equipment. Um, right out the gate, two officer value, that's 300,000 year-over-year. Increased detective, 140,000, increased command, 200,000. Um, future admin costs. And what this is is Perry's really reasonable to work with. They're actually willing to split some costs on administration costs and things like that to help deburen the city if this works out. So, um, 680,000 year-over-year value. I would actually say it's much higher than that. Once you add equipment, it's probably a 1 million plus. Next slide, please. Um, why it helps us. This is kind of an example of our earn or I guess our earn verse burn on resources call volume workload comparison. Now, Garland, as you can see, uses very few police resources. They have a lower call volume. Tmont by far is the biggest. Um, Perry, which is cool about Perry is those that green area is kind of their year-over-year call. So, you call 911, that's how many times that's happening. All the rest is is that proactive getting after it, finding crime, addressing crime. Um, I didn't have time to break those down for each city, but it just gives you a visual concept that they really don't require as much call volume as the other cities.

um how it benefits Perry uh regional SWAT capability. They would have access to the SWAT team, K9 access, staffing stability. Like I said, it will double their staffing as well. Um it increases officer safety and they have the ability to handle a major incident. We've been through some stuff out here that are just it's unprecedented, but we've been able to handle those things. Um which is great. But again, that's happening more. or we are utilizing the SWAT team more than when I first started and the trend suggests we're going to continue to have those things. So, this is uh a smart move by Perry because they're getting in a position where they can have comfort knowing they can handle a major incident. Um, and I just sum it up. They get big city policing capabilities without the costs. Now, this was a geographic distance concern and a lot of misunderstanding. Basically, the fire just talked about it. It's called mutual aid, right? We have agreements with other cities right now. Anywhere in Boxelder County, sometimes out of Boxelder County, if if they need help, we will send help if we have the ability to do that. If we can say we have three on or well, we wouldn't have more than three usually. We'll send somebody down to help. Um, every city does that. We have like a gentleman's agreement and law enforcement. Nothing official, but everybody helps everybody. We saw it during our shooting incident. We had people all the way from Ogden and further down. Um, that's just how law enforcement works. So, it's not something that's not already in existence. The other thing is if people are working in Perry, they're going to be assigned to Perry. They're not going to be driving back and forth between the cities unless it hits that threshold of a mutual aid type of deal. Um, so there's a visual a lot of citizens have and even some of the cops had. We did a survey with them. I'll show you that in a second. It's not that we're not running back and forth between cities. We're staffing it properly. If they have an incident, um they can handle it with their staff. Just like if we have one

down here, the people assigned here will handle that. Um gas vehicle cost, I estimated that. I just looked at some numbers and threw it together with the additional commute, 4,000 annually. Um I would argue that it's probably offset because the fact is cops drive all night around the communities. bigger the community, the more they drive. Perry's relatively small in comparison, so it'll probably be a wash. Um, why not bring Bighgam? This came up a couple times. Perry's selective, and this is a great opportunity for the chief to answer any specific questions and speak on behalf of his city. Um, but what I would say is, and I know Bo would agree with this, is if a business brought us 680,000 to a million in value, would we refer them to Brighgam? I don't think so. And that's kind of what we're looking to do. If we're looking to do that as a city for police services and it brings that kind of value and it doubles patrol capacity, I wouldn't suggest we refer them to another city. Um, I think that's a missed opportunity, but that's just my opinion. Ultimately, that's up to the council. Um, and if you guys have questions for Chief Hansy, I mean, we're not through everything yet, but he could probably explain where his council stands on Perry or

slide it showed what how it did Perry, but what do you have a slide for what it does for Dr. Yeah. What do you Yeah, the the money for is 680,000 to us in value and that's a low estimate. I I suggest it's probably closer to one one million plus year-over-year value to Tmont with the number of resources we have. We go back to the staffing one again. It's like slide number three or four.

Yeah. So like if if you look at these boxes, this is just investigations on the bottom. I mean it it greatly enhances our admin and our detective unit, which is huge. We have a huge case load. They're falling behind. and Perry's been nice enough to step in and help us when we got really far behind. And that's super important for our citizens. You know, if you have something violent or terrible happen to you or your kids, you want to know that that's being prioritized and taken care of. If you only have two detectives working 40 plus cases, stuff will wait and that's not fair. Um, so when we fall behind, sometimes we'll ask for help, but that's also not sustainable. We need that help now. Uh the other thing is administrative staffing. As you can see there, having a captain or somebody to supervise the detectives would help greatly. Recently, we had a detective resign because of the workload. It's very overwhelming. It's very emotionally challenging. Um having three out the gate with a supervisor that's checking on them and and helping them goes a long way. Um and then as far as like evidence and all the tasks administration does, it would enhance that. They bring additional civilian staff and leadership. Go back one more, please. And thank you. This is our patrol. This is the top is where we're at right now. So any given night, we got two officers on and a sergeant. Again, if we were to do this most of the time, three out of four nights. Uh so we have four different shifts. It would be two four officers on, two sergeants on. And we could break that down.

Two cities. Yeah. Correct. That's just not here, right?

Correct. The same. No, you have two two SR you have a sergeant and an officer in Perry and then you have a sergeant and three officers out here compared to one sergeant and two officers on a good night. On a good night, there's some shifts where we actually only have one sergeant and one officer. So, it adds a full staff member there and then it also adds um their capacity instead of people working alone. People don't have to work alone anymore. So again, I'm not saying this is the perfect solution long term. At some point, we're going to have to add staff, but it gets us through. Now, the other benefit of this is there's non-committal. We've written the contract with our legal in a way that if this isn't working out and the stats don't support us doing it, we're going to abort. And that's something we'll present back to the council after the pilot period to re-evaluate if it's something we want to continue. And believe me, the the me and Bo talked about this the other day. Um he's fully supportive. He wanted me to tell you that, but he's like, "What's the downside?" And if I'm really getting bare bones on it, the biggest downside is it's a lot more work for me because now it's navigating three different councils. But aside from that, we have a police board we're going to put together for that. Um there's really not a downside to trying it and and learning from it to see if there's if it works, it works. If it doesn't, we go back and then we do what we have to do to fix the issue. But it does add an officer on that shift and them. And it also gives us flexibility. God forbid you have two guys out or something, you can take from one city to make sure we're on minimum staffing in both cities. It just gives you a lot more flexibility. Whereas if we got three tonight and I have two call in, now I'm doing emergency overtime where I'm like going down the list and praying that somebody takes that otherwise somebody's working alone which is unsafe instead of just saying hey instead of working Perry tonight you're going to Tmont. So um will you jump back to where we were real quick?

Um yeah and then Chief you want to say anything I don't want to

Yeah. Appreciate the opportunity. So, this has come up a few times. You know, why why not Brighgum? They're our next door neighbor. And there's a few things that made us decide to approach y'all. Uh, first and foremost is you you guys have been doing this with Garland for very long time and the whole county notices that. I definitely noticed that and it's seems from our perspective to be a success and we we are eager to join in. Um, you know, we we but Chief kind of alluded to this earlier. We we worked together already um through different cases. In fact, we've done proactive, you know, prostitution cases out here. Uh we've taken drugs off the streets out here just organically. You know, our guys really work very well together. Uh so that was really important to me and one of the main drivers on my end. Um the the biggest reason I think is the fact that we we share similar problems with with with what you guys are dealing with. We're a small town. We're experiencing growing pains just like you guys and we're trying to figure out how do we navigate our citizens expectations for for public safety and you know balancing the growth that is coming in our community. And this is just like chief said a creative way to address those issues. So,

have you even contacted Brigham City where you share a border? I don't see this section. I don't see this working where we do not share a border. Yes, Garland, we share a border. It makes total sense. We're right next to each other. I don't see this. I I anything anytime you change anything in a big structure like this there's a ripple down effect even with even with dispatch there's been a ripple down effect and there's been downsides to that and I have and I have found out about them and I have heard about it I've listened to the public residents I have been on the phone from people from here to Salt Lake City there is there are complications that this could cause um I don't see how Brigham City is staffed in their department up there down there in Perry. You're saying we don't have enough here, but if we take from them, then they don't have enough. I don't I'm not buying this. I don't see it.

Yeah. I I think the best way for me to address that, and it's your level of involvement, um how it works is I can arrange um for you to go see it firsthand in Salt Lake cuz it does work. I mean, you have um them doing a regional policing model between as far as Magna to Mil Creek and what what the ripple effect is is you get um more services at less cost. Uh is it challenging? Yes. Did they have trouble? Absolutely. Did it fail initially? Absolutely. But the benefit you guys have is I came from that. I've dealt with that for gosh 16 years of my career. I saw what failed. I know what's working for him now. And that's what the model's built on. And it has involvement with a board uh made up of council members and and or the mayor where you can help guide that organization and make big decisions that work for everybody. So, if that's something you're interested in, I can assure you it does work. They use it throughout the United States. It is a working model. Does it work here? I don't know. The only way they we know is if we try. If we and that's why this is built as a trial. If at any point it doesn't make financial sense, if there's unknown complications, if anything is failing, we have the ability to abort that. But the contrary is we look at adding more funding and that sucks. It sucks to raise taxes. I live here. I pay taxes, too. Um it's may be inevitable, but if we can spare a year, uh that's great. If we can plan a a a steady flow of income as we grow, that would be great, too. Um, but this is kind of the situation we found oursel in. Um, as far as dispatch, I'd say, yeah, I'm not going to tell you everything's been perfect. There's been no issues. There has been issues, but what I can say unequivocally is the

service we get and the safety we've experienced um, far outweigh any of the annoyances that we've had to deal with. And they're very receptive to change. Will you jump down to the end? I think we're almost through all this. Um, we just real quick, legal and financial, it's all been uh checked. It's not going to affect towing fees. I know that came up. Uh, it's been reviewed by legal. There was some concerns about double taxation with the sheriff's office. Not applicable because the sheriff's office isn't involved. Um, so it's all legally compliant. Risk comparison. This is just a sidebyside review. Again, one has tax pressure, multi-year costs. It's hard to undo and it's long-term costs. It may be inevitable. We may be heading that direction anyway, but this gives us time to plan. Um the contract's written where our city retains full control. It's fully reversible, has an immediate impact, and it doesn't uh require tax right now. Um here's the options I've come up with. And like I said at the beginning of the slide, if you have a third or fourth or fifth option, I'm all about it. Um one option, we can hire officers. I'd say start with two and we'd shoot for the goal of five over time is a permanent cost. Option two is a one-year trial with Perry. There's no tax immediate staffing relief and we can see if there's measurable and reversible if it doesn't work out. So, there's metrics we can check to see how it's working and I'm happy to do a monthly report with the council as well on the pros and cons. Um the option three is we don't do anything and then that puts us in a bad spot where we have to look at possibly reducing services in the form of investigation or SRO. Um we have two we're blessed to have two SRO's out here. It's the last thing I want to do but it's also a luxury.

But um the school district pays salary, right? Yeah. For half of one. Yeah. And they get they get two. And the state would also send somebody in if they cut that. Well, not that I'm aware of. Is uh I'm sure before, but for the last two years I've been here, I think we've been more than supportive of the police department or whatever. Absolutely. And and in April, we did ask, you know, we did we did the cost of living there and the raises and the whole thing and you know, we're good. But now we're five down. And and that's concerning because if we do this and in three more months we're slammed because I don't think they're going to build ton of houses in three months then. Sure.

That we just it's just it's we got to figure it out. It's

Yeah, I agree. And we've been down for a while. We we went through a critical incident and our top priority at that time to survive was to retain retain retain. And we did a good job of that. And I'm not saying you guys haven't been supportive and the prior council has been very supportive. I'm just giving you the reality. At the end of the day, you get to make those decisions. I'm just giving you options. Um that honestly, I feel like I've caught the most resistance on this proposal. Yet, it requires the least amount of commitment. And in my mind, it's the safest option to try that may save us a significant amount of money year-over-year. Um I can't guarantee success. I'm pretty certain otherwise I wouldn't bring it to the table and if it fails like I said anywhere along the lines I'm more than happy to end this thing. Uh we have the ability we're in control.

How do your office feel?

Yeah. Okay. Great question. I think it's the next slide. You're you're right on topic. Um again we talked about this doesn't fix longterm. We're still behind on staffing but it does buy us time. Skip forward please. this is our our thing and it was great to hear the officers because it actually was like the last council meeting. Um there was a lot of confusion on how it helps our staffing. So right out the gate 47% support the merger, 23% just don't know enough to make a decision and the rest they don't like it. Um they had a section to give feedback. The biggest reason is the fear that we it was going to benefit Perry more than us. It doesn't. The numbers don't support that. So we we did some education piece on it. Now, with that said, we still had a 69% believe it would have a positive impact on safety, service, and the community. Um, so I would say if we redid the survey, we'd have more support now that they've been educated on the numbers and I showed them kind of like we went through tonight, the side by side and how it does add that. But this was our initial survey results. So, um, I'd say the majority do support it. Uh, one-year evaluation. This is the last slide. Uh we could test it for a year. Again, here's some sample met metrics. We can track officer availability per shift. How well are we staffed? How well how much are we going to minimum staffing? Um cost share per resident for police services. We should see a reduction in that when you put all the numbers together. Um this one's huge to me because I know our case load and the types of cases we have detective per case load. Um, we have one detective carrying 21 cases, child sex crime cases. That's hard. They actually bring detectives to offload some of that. Um, and our case clearance rates that shows us how long are cases sitting before we get to them because we're overwhelmed. Um, sick leave, turnover rate, injury leave, easy to track, things we can report back at the end. And I think

does Perry have the same they can pull if if it's not working for them? You know what I mean? Absolutely. And that's one thing their council asked for specifically is they want the ability to for us the challenge for us is to track it, see if it works. If it doesn't work, they can pull the plug. We can pull the plug. It's really non-committal. And that was verified and emphasized with our attorney. Perry City also they they have a an interest in a monthly performance update which very happy to do. So

yeah, and this just summarizes everything we talked about. The bottom line is it does have a strong upside, minimal risk, no tax increase, and fully reversible. Um, so my recommendation as your chief is that we try it. If it works, great. If it doesn't, we can end it. So, I'm a metric guy. So, what is it they're asking for every month? Uh, basically what he's got laid out here, we we have a plan, and I I apologize I didn't bring it. It was more of a draft, honestly. But it kind of outlines, okay, how do we measure this thing? And the these are the um the benefits that we put under the uh pilot period purpose. Mhm.

So how do we measure that? And we have kind of a plan and things to look for and reporting guidelines. So is there any is there any questions? You got three minutes. No, we need to take a break. We don't have four minutes.

I have a lot of questions. I have done a lot of research. Um, and I feel like the research I've done is it it has nothing to do with a bias here or a bias there. I've gone back and read a lot of the reports and things on Unified in Salt Lake that fell through. I visited with a gentleman today in Logan. Logan tried it. Not Logan, but two of the outside Hide Park and Hide Park and uh North Park. North. Yeah, they tried it and they've gone back. It's not really working for them all that great. Um are they Do they border each other, those two?

Yeah, they do. They share a border. That's why they tried it. We're not sharing a border, but we're saying we're down five officers. I'm I'm just not buying the cake. I'm telling you the truth.

I look at it like this. Um when we when we at the last meeting, you know, entertaining the idea of how do we replace Jeff and going with a concept that was working somewhere else. We hadn't tried it before. Other cities in here hadn't tried it before, but the consensus was let's try it and see if it works. Right. I was supportive of trying to see if see if it works. And I think all the chief's asking is that we try this to see if it works. We're not we're not out anything. I mean, it's not like we're having to commit uh a section of the budget or we need to restripe cars or anything like that. it. The only the only thing that it hurts is our own is our own pride.

So, how are you going to divide your time with Tmont and Garland and Perry?

Uh same same way we do it with Garland right now. So, it's delegation. That's what the command is for, right? So, um Perry and then Skyler really helps with Garland and then I do my best to consistently communicate. The other thing is to have a uh police board with a city member from each city to discuss major issues and part of that is in the contract and it allows anybody to call the board together if there's a concern or something we need to talk about. Um I and just one rebuttal to what you said because I I agree and I understand your skepticism and I think it's wise to be skeptic especially if something that's new to us but one advantage we have is we have made it work here which I think is awesome. I mean, we've done it with Garland. And then, you know, not to overpromise and underdel, but I do bring 16 years of seeing how bad has failed, living there, knowing the uncertainty in that environment, and seeing what actually works now that I bring to the table to help us make it work. And I promise you, one thing I can promise every council member here is if this doesn't work, you'll be the first to know. I have no personal attachment to the outcome. All I'm trying to do is find a way to fix a problem without always having to ask you good people for help. And and it's always financial help. I've done it year after year. You've always came through. The irony is now I'm not asking for money and I feel like I'm getting a lot of push back, which is great, but there's really no harm in trying it. If it fails, so be it. I mean, we'll move on. Um that that's my two cents. push back might be just for me it's just a you know what I mean I want to be but it's just just compounds it's like holy crap we

yeah and it's it's hard we were good you know yeah with officer and stuff yeah all that I mean I mean Brent alludes to all this stuff but wait for a budget year to go through there just not enough budget for I know and that's the hard part well you're right and it's a citywide problem I mean it's not just us that's stressed with our resources it's every other department. So, I I really do feel for you. That's why I was excited to bring you a solution that doesn't require finances. So, um again, it's an option. You guys can choose to do it or not do it. That's up to you. Let's take five minutes and we'll Thank you, Chief. Six minutes. Four. Four.

So, we're here at 7:00. Good job. Time to start our meeting. Um, we'd like to welcome everyone out to our meeting today. And, um, so I'll call it to order and we'll turn the, uh, time over to Cynthia for a roll call. That's awful. Okay, I will do roll call for the February 17th meeting. Council member J here. Council member Boat here. Council member Oiler here. Council member Westerard here. I'm present. Thank you.

Just do that. Well, we'd like to go right to our opening ceremony. Um, today we have Did we have someone giving us the invocation?

Oh, I guess I'll do it, right? Okay. And then the pledge of allegiance was by Okay. So, I will start out with a prayer and then we'll turn the time over to Dave for the the pledge of allegiance. Our heavenly father, we're grateful for this opportunity to meet tonight as a city council. We ask thy spirit to be here with us. Help us that we can discuss the issues at hand. Help us that we can debate and that we can discuss uh everything that's important and that we can make the decisions that will move our wonderful city forward uh towards our vision and our mission. We're thankful for all of the people that serve in this city and for our citizens that serve and help us and for all the great citizens of this city. And we say it is in the name of Jesus Christ. Amen.

We ask everybody to please, if you're a veteran, you may salute. If Mark, place your hand over your heart. Remove your head gear while we say the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Thank you, Davis.

Okay, I would entertain a motion for the approval of the agenda. I'll make it. We have a motion to approve the agenda. Do we have a second? I'll second it. Okay, we have a a motion and a second. All those in favor say yes. Yes. Yes. Any oppose say no. Okay. Again, we'll go through a declaration of uh conflict of interest. Does anyone have a declaration of conflict of interest? No. No.

Okay. With none, we'll move forward. We have a presentation for years of service for Tiffany Jensen. Chief Tiff, is it I'm saying it right? Right. Tiffany. Okay. Sorry. Pulling up. Tiffany. And And she actually has a name changes. Buckton. Did I say it right? Bton. Yes. Tiffany Buckton. So Tiffany has been with us for 10 years. Turn that way. So they see.

Tiffany's I have to stand here because of the mic. So um Tiffany is very is awesome. Tiffany was uh raised in Idaho. I'm guessing born there as well. Um she has three awesome children and from those children she has five almost six grandchildren and um she started her journey in the fire service back in 2008 in the Honeyville Fire Department and um she enjoys spending time with her family uh mostly doing camping and ATV riding. Um her favorite quote is the only thing that is consistent is change which is very true Tiffany. And then um let's see where' I go here. Um her favorite genre m genre of music is country music and um her motto is it's okay not to be okay. So Tiffany, thank you for your 10 years of service. Thank you. Thanks you guys. Thanks Tiffany. It's great to have you here.

Okay, now it's time for our citizen enga engagement section. Um, hard conversations require the honest truth and a respectful tone. We are committed to fixing the problems without fix making it personal. Let's keep the conversation productive so we can get back to the work of building a greater Tmont. We'll have do we have anyone on the signed up on the door? We'll uh take any citizens that have signed up on the door first. We are working on our citizen app and so uh that would take the highest priority in the future but we're not there yet and so without anyone on the door we'll go ahead and let people come at their own convenience. They'll get three minutes a piece and we'll take up to 30 minutes. Um we now move to the general public comments. This is a time for residents to speak on anything not on the strategic business, which right now it means you can talk about anything. The time is yours. Come on up. I wasn't actually planning to do this, but my daughter was going to come and she was not able to. But I have some Oh, you want my name? Charlene Elson. Do you want my address?

No. Okay. Um, I just have some concerns about our collaboration. So, for everyone's information that doesn't know, I'm on the Garland City Council. Um, it has come to my attention through my daughter who works at the library, not through my normal chains of command. So, I'm suspicious that you guys might not know as well that our libraries have been collaborating together, but as of recently, they're splitting. And I don't know all of the details on that split. I am suspicious it is a personnel preference and not what the community has desired that they want. And so that concerns me. I just wanted to bring that to your attention. Um I would encourage you to talk to your librarian, talk to our librarian, talk to your employers, your employees, and see what that's all about. I think that for two communities, they're really trying to work together to unite and do what's best for both of our communities and allow people common services. This may not be what's best for our communities. So, I just wanted to throw that out there and make you aware. Thanks.

Thank you. Okay. Any other comments? Okay. Seeing none, we'll go ahead and close the public

comment section of our city council meeting. We now have before us is uh the con the the consent agenda. which includes minutes, finances, and resolutions. Uh the resolutions that are for vote tonight are the Bear Bear River uh PUB, let's see, resolution number 26-14, resolution number 26-15 on the ground lease agreement, and in our local with Brigham fire.

Oh yeah. And then the resolution 2616, the interlocal agreement with Brighgam City for fire and EMS. Those are the three resolutions on the four. I was going to say yeah, compensation on the compensation plan. Okay. So, we have those four. Does any council member wish to remove any item for separate discussion? Oh, possibly. I am going to go on the advice of Councilman Westerard though. What? I I going to vote for it. What it what on what?

On the number G resolution 2616. I had I had some reserve about that. I wasn't sure about that and listening to you where it's already gone through. I appreciate your comments. I really do. Um, I'm having some anxiety on resol resolution 2614 adopting river valley PUB. I So, do you want to move that? Let's move it to strategic if you will, please. Okay. So, we'll move resolution number 2614 to the strategic business. So, the consent agenda will not include that. It will include all the others. So, I would entertain a motion to approve the consent agenda.

Okay. I'll make a motion to approve the consent consent agenda without item number 26-14. I second it. We have a motion and a second. All those in favor? Oh, no. I think where we have resolutions, we probably be safe. Go ahead. Council member Jex, yes. Council member Bokeut, yes. Council member Oiler, yes. Council member Westerard, yes.

Motion passes. Great. Now we'll go on to our strategic business and we will discuss resolution number 26-14 adopting riverd and um this is the time for you Jeff I mean if you have any questions for Jeff any discussion this is the time to have that. My big my big issue with some of the pe is the density. I think we're adding so much density in this city that we can't keep up. We're obviously seeing it with the police department. We can't keep up. Um I have questions about that density. I I feel like, you know, in sitting in the meeting I sat with Christine Epilene the other night. Um, I felt the I felt the residents pain and I and I heard their voices. They are concerned about the high density and what it is doing to this town and can we keep up? Um, we have yet to put in a development that has paid for itself. We're always subsidizing. And in this one, I realize, and I can't throw Jeff under the bus. It's not what I'm trying to do at all. He didn't he didn't make this deal. It was two three four city man I had to count city managers ago that that made this deal to where we're paying for 65% of the roads. We're paying for upsizing. I visited with several different communities. Most of them don't pay to upsize storm drains. I would love to see some changes there, but the high density,

the development out on um Iowa string, the residents were shocked when they saw the high density. And I would I'll be honest with you, I was too. But this one, I have questions about the high density, so I'm a definite no. Um I was going to put on my city council hat here, and I just it just went over my head. So,

have a hat. What do you guys think? Oh, I know. I was going to ask um where there was a previous development agreement and all that was laid out by three city managers ago. Um, are we held by any kind of a legal precedent to follow those or you're you're you're now I guess that's why you're coming to us with a new PE uh development agreement that would kind of oversee any of those.

Oh, correct. So the terms from those development agreements are copied and reiterated in this development agreement. Uh because those terms were spread out between phase 7, 8, and nine, it was a process to go through and find all of them. And so I thought for clarity and for the ability for the city to execute those terms, it'd be easier to have them in one that was more recently adopted. Um to be clear with this, this PUD has very little to do with density. The zoning, the underly zoning um permitted this. We just felt in discussing with the developer that instead of designing to the mixeduse standards, it would be uh more beneficial and and more clear to go through the PUD um and allow for that overlay to help guide the approval process. Um, our mixeduse zone as it's currently written allows for everything to be decided as part of the site plan. And so, I mean, there there aren't a lot of uh regulations to make decisions against. So, um, I I appreciated the developer willing being willing to do that. It honestly didn't add any more doors to this development as is. It just kind of helped give us a better road path for approving the development. What's the zoning? The basic zoning?

Mixed use. Oh, mixed use. So, which is why the Asheville apartments are right next door because those are permitted use under mix under the MU zone. As I recall, this is also part of a future plan of like a downtown along that road where we have stores and whatnot. Yeah, the the hard part is that the the west part of this page is the end of the property line for the current land owners and so anything p west of this would have to go through an annexation process to come into the city and and the Stokes Park's right there on the corner, right? Yeah, it's just right south of the below there the little angled spark.

So, and it's a bear mountain road. It's the bottom part of that. Oh, that one. Okay. That's our road. So, everything south of that road is Stokes Park. Um, and so the upsizing storm drain is to help convey um all of the storm drain from the canals to get down to Stokes Park to be released. Um, and so it's just it's standard practice that the city uses uh some of our impact fees to help pay for that upsized cost. We only pay for the material cost. We don't pay for them to I mean they're going to put it in, right? Oh, yeah. So, and then it's going to go into our park for the

Yeah. So, we just pay for the difference between the 15-in pipe that is city standard and the 36in pipe. So, that's that's the only difference we pay for in upsizing costs. Now, I'm sure that we would have negotiated different in the past on this, but this is what we, like you said, this is kind of what we got handed. It is what we got handed, unfortunately. And Jeff has to deal with that. Where's Stokes Park? Stokes Park is right between right

west of think Cynthia right down there. I drove over there the other day. There's some storage units and it's just to the west and it's McDonald's kind of go over by the freeway kind of on that over there by the guys left a little. Well, they sold it. They stole sold it. Stokes has sold it. That's why it's called Yeah, Cynthia's right. So, this is the McDonald's intersection at 2300 in Maine. And that's that that ground spot. That whole thing is Stokes Park. It's right by where the they were talking about the uh pickle ball

and and this this a point this is the point of the meeting that makes this so fun is we can have public interaction. So, you know, because now we've got 10 minutes of anyone that wants to get up and talk or ask questions or anyone that you've got time for public interaction. So, you're you're welcome to. Does anyone have any comments on this? Besides, where's Stokes Park? Huh? Well, we're wondering where it was. We've never heard of it. Yeah, it's a it's a new park and that's where they came. It's nothing yet. Yeah, that's why you just told us that. That's why we haven't seen it. Hopefully that we'll get some pickle ball courts there, huh? Yeah. Not a passion.

He's passing me. Come on up and talk. Love to hear from you. Possibly. Can I know that? Um, we've looked at parts of Stokes Park detention basins becoming a dog park as well, but we're still at the we're still finalizing the the pan plan for the park because we've been wanting to see what happens between uh the sports complex and Stokes Park and and waiting as well for the park's master plan to be updated. Great. Great. Yes. Hi. Hi. I'm Amanda Jones.

Um, my comment goes along with Christie is if there's any way to avoid high density, there's already high density there. I live in one of the town homes. I own it and I was told, I know I talked to a couple of you um about a week ago what was going on over here and it looks like we're going to get a whole bunch of apartments again um in that area and we've already got a whole bunch of town homes. I don't mind the town homes as much because there's a little more space for that, not just everyone on top of each other. Um, we do have that uh apartment complex on the, you know, just a not very far away from this. Um, I can't remember the

Asheville. Ashfield,

I think. So, I Yeah, I didn't know the name, but there's just one. Um, then the rest of it's just town homes. These town homes are booming up like nothing. and I've only lived there h two years come this spring and just to know that there's going to be more apartments coming in there is going to get so heavy with the flow. It's already gotten really heavy with the town homes that have been going in this past year. Um we've even noticed a difference in our water pressure uh over this last year with everything that's been going up with the town homes in this area. So, it sound like it was a done deal with the apartment complex going in, but if I can persuade you whatsoever, if there is a way to not let that in, I would be most appreciative. Like I said, I don't mind the town homes as much. It is a little more high density, but you've got owners, you've got renters, you've got kind of a mix, and there's a little more space than if you're just packing each um you know, doing levels and apartments and all that. So, that's what I have to say.

These are just town homes. The all 13 phases are just town homes. Just town homes. Okay. Yeah. I just going to ask you that if it was a looks like town homes. Well, I know last week I talked to you and there was going to be a another apartment complex going in just north of me and I'm on Fifth North. And if you ask me, I'm a bad resource. Well, we've had surveyors on 500 North and about 2650 West coming in to the Sorenson ground. We've been seeing surveyors and all sorts of people coming in. So, that's what I was wondering what's was going in there. And my understanding was it was going to be an apartment complex over there.

No, no apartments over here. Just these town homes and then the single family homes that were um approved with the Hidden Valley development. Okay. Okay. Good. I'm glad you asked. Thank you. What are our options?

Approved. We're just approved. I mean, yeah, this has gone through DRC. This is this is met approval. I need to go make I mean I'm pretty positive it's gone through planning commission but um I mean at this point it's it's just agreeing to the terms that have have been in the um in the development agreement. Thanks Lindsay for slowly whispering that.

So this is all town homes then Jeff right. How many in total? I can't read the fine print. I'm sorry. But it's how many phases? How many years? It's four phases. It'll probably take five to six years to build this many. Um total number of units is 134. Does the school district still have ground over there? So, yes.

Yeah. And we've met with them. they're going forward with with constructing something. And I'd said that the the pond here at Stokes Park had been sized to handle their um space so they wouldn't need to worry about having to take up room for any kind of storm water. So, which will save them a parking lot configuration that I didn't agree with.

Great. Any other public Well, thank you. Um, any other discussion that you would like to have? Okay, then with that, I would entertain a motion on uh resolution 26-14, the River Valley PUD. I make a motion that we approve resolution 20- 26-14 to approve the River PUB. I second that. Okay, we have a motion and a second. We'll go ahead and have a roll call, please. Council member Jex, yes. Council member Boa, no. Council member Oiler,

yes. Council member Westerard, yes. Motion passes. Passes on a 3 to1 vote. Thank you so much. All right. calendar.

So, we got the the fundraiser dinner this Saturday at 5:00 at the fairgrounds, the fine arts building. Fine arts building. So, everyone that wants to come and donate to that, they're welcome to do so. And then we have the food drive on March 14th. Anything else you can think of we got going? Probably a little early, but we do have spring cleanup scheduled for May 6th through the 8th, I believe. And they're going to do the dumpsters at the plant. Yes, I believe so. Just Okay. How they did in last year? What date was that? May what?

May 6th through the 8th. No, I know. Last year they didn't have them on the weekend, but isn't that when people I hate to say it, but but the landfill wouldn't let us do it on a Saturday. It's the 8th. What is the 8th? It is. Yeah. Wednesday through Friday. Yeah. Because landfill. It's something with a landfill on Saturday. They're only open every other Saturday. Saturdays a month or something. I think Carl is still planning on a tour of the treatment plant. Yes. Yes. March 17th. March 17th. Yes. Is what he's still saying. Were we doing that at 5? Excited. Four. So then we could still

Well, cuz he thought it would take an hour and a half. He thought it would take a little over an hour. Half and then get us half hour to get back here to start the meeting. So,

okay. Um, city manager report. Do you have anything?

Nothing specific. I mean, it's been a busy It's been busy been a real busy couple of weeks. Um, I was just going to tell you we did have department head meeting on last Thursday. We are having those regularly. We've had what, three now? Two now. Three now. every month, second Thursday of every month, um we are going to start working our personnel policies and procedures manual has been neglected for some time. Um we're going to begin working on that. I will give the policies to our department heads to review for a couple weeks and then I'm still getting clarification from Dalton. He hasn't, our city attorney, he hasn't written me back yet, but we've always brought those to the city council before in resolution form to pass. We're making sure that's

Yeah, we may just make them available for you to read. We'll see. Yeah, just if we Yeah. Anyway, you'll see them regardless if you're approving them or not. You'll see

changes coming forward. And then once we have all of that updated and where it needs to be, the trust, our insurance company, um, is offering a legal type review of your policies just to make sure that everything's up to snuff and we're good on that. So, so that's going to be on top of budget. That will be my big push for the next little while is getting all those policies where they need to be. Is there a uh so in the police department we we use what's called lexipole and it's what it is it's a it's kind of a standardized uh policy and procedure throughout the throughout the country and then you can tweak it for your for your municipality. Is there anything like that for cities? Like is there a lexipole for city management?

Fire's got it and you've got it. Oh, just a thought. Yeah, like if that's something have policies in place. They're just I mean, if it would just help us keep them updated like it kind of self updates and then I don't know. I don't know. Or if that's specifically public safety. I don't know. Or I just gave somebody a business idea. Yeah. No, million dollar idea. I think that's great. You're having your department head meetings. I think that's really important to do. Yeah. They've been good, haven't they? Yeah, whatever. Keep up to an hour or we try, right? Yeah, an hour. Yeah, that's

not wast time. We know we're all busy and another meeting is another meeting, but it's good to coordinate and Yes, I feel like it is too. So, we've got a lot of new department heads. We're a fairly young Yeah. When it comes to department head tenure at this point, so we're great. And uh I don't really have much report. I write you guys that. Does that email I send you guys help? Yes, Mel. Thank you. Yes, I send them an email once a week about what's happened during the week and so I think it's great.

So, can I uh I send everybody an email. Um Les Olson has created a an email for me that is specific to the council so it doesn't intertwine with the police email. And so that's just BrentJontton city.gov. So, if you would use those on council correspondence, we'll do that. Yeah. In that, you know, where we can't respond and Dustin's not here. I guess you'd seem the old way we'd say, "Hey, yeah, great job." And it was just all kind of a but at least we get it and don't have to respond and make it worse. Sometimes it's something that he doesn't want to listen. Doesn't want to see what it Yeah. You know. Yeah.

It's But it's good to know. And I guess he knows that you can't. It's not to respond. So, yeah. Okay. Well, with that in mind, I'll take a motion to end this meet. Yes, Jeff. I don't know if Bo communicated this, but I've been working with him to schedule a night for economic development to help talk with the council. And right now I think it's tenatively scheduled for the 19th of March because when you get Bo and Sean Milan from Brag together it took eight weeks of is this Thursday work for you to get down to one where it work for both of them. Okay. Yeah. At like 6 I think planned for 6 to 8:30. That's just going to be the council. What day of the week's that?

Thursday. Thursday. We figured Tuesdays were busy, Wednesdays were busy, Fridays were unwanted, Saturdays were out of the options, Sunday was off. So the March 19th for a week before Oh, the 12th. I don't have that. No, this would just be for the count. I mean, I think we're only doing I think then town we're going to do town hall every other month. So you can we'll just do it in April and Yeah. Okay, great. Oh, sorry. 6 Yeah. 6 to 8:30 I believe is the schedule right now, but I'll communicate through vote to all of you. Okay. Make sure that's true. Great. And we had a town hall this week and I thought was great. Mhm.

We had we had about this many people there here, but it was great. It was fun to talk to people. So, sorry I couldn't be there. Previous plan wasn't going to break it. Okay. Anything else? Okay. A motion. I motion that we adjourn this meeting. Second. Second. Second. Okay, we have a motion and we have a second. All those in favor? I. Yes. Those opposed? Hey, we're done. No.