Human Resources & Information Technology Committee - Regular Meeting

Brad, will you be chairing this or should I?

No, you're in the room. You go ahead and run. Oh, man. Okay.

All right.

You got this. Logged in here. Not that I really need to do this for the meeting meeting, I guess, or this meeting. I should have done my research. I should have looked at some.

Do we bang the gavels for committee meetings? No, okay. The mayor gets the gavel. Okay. Snap. Sorry. It's okay. We got ten seconds. All right, calling the Wednesday, August 5th Human Resources and Information Technology Committee meeting to order. Please rise for the Pledge of Allegiance. Roll call of membership. We'll start on the left. Josh Lambert, District 1. Adrian Stancil-Martin, District 11. Patrick Hayden, District 7. And then joining virtually.

Brad Furcus, District 3.

Thank you. Now to item number four, approval of minutes from previous meeting. Move to approve. Second. All in favor of approval, please say aye. Aye. Aye. Aye. All right, that passes 4-0. On to item 5, public hearings and appearances. I don't think we even have any today, so we'll go to number 6, action items 26-1014, request for approval of changes to the utilities department table of organization. Move to approve. Second. All right, is there, yeah, go ahead. What number do you have? Director 1. Director 1.

Thank you, Chair. Pretty straightforward. The position's been vacant since August of 2025. The utilities department took a step back to really look at their table of organization, how the position's structured. And so really, it's a reporting change from the director to the deputy director. It's a title change from treatment specialist to process specialist. And you'll see in the memo from our utilities director. It's just really specializing that position more in the technical aspects of the job versus Spinning it off in all different areas. It is a cost neutral change So it's currently in pay grade 9 will stay in pay grade 9, but technically the reason we're bringing the floor is because it's changing Reporting structure so that makes it is a reorg that requires committee approval Thank you any questions the committee No questions at the same

All right. All in favor of this item, please signify by saying aye. Aye. Aye. That passes 4-0. And now on to item 26-1015, request approval of changes to the community development table of organization. Move to approve. Second.

If it's OK, Chair, I'd like to defer to our community development director, Kara Holman.

What microphone? Three.

Thank you. So what we have before you is a request to reclassify one of our three principal planner positions to a planning program manager. It is being proposed as changing from grade 9 to grade 10. In terms of fiscal impact, we're absorbing it in this year's budget with surplus salary dollars just from vacancies. We also intend to fund the increase in costs by reducing purchase services elsewhere in the 2027 budget. So we have a strategy for that. Really, the need for this position is there's a handful of reasons. One is, historically, we've had a lot of long-tenured planning staff, and we anticipate retirements happening in the near future. So creating a manager type position to coach, mentor, coordinate amongst the planning program is something we foresee a need to do. We also know that this position or a position very similar to it did exist at the city, Jay, I think it was 10 years ago.

So we're really just going back to the more traditional model that you see within cities of our size and scope.

Currently the position, is still planned to report to Dave Kress, our deputy director, who's here sitting with me. However, it will take significant load off of his plate. If you look at the table of organization, his direct reports and span of control is similar to what some of our other city departments are. And this will help him have a little more horsepower behind him and take care of a lot of things that will allow him then to focus more on strategic and assistance of the director and then managing all of the other various divisions he has. We do have Dave here with me. He'd be happy to answer questions if you have any.

Does anyone? I'll defer to, yeah, Alder.

JUST ONE QUICK QUESTION. YOU TALKED ABOUT THE FUNDING FOR THIS YEAR. YOU TALKED ABOUT HOW YOU'RE FUNDING IT FOR 2027. I'M ASSUMING THE CHANGES THAT YOU'RE MAKING FOR 2027 ARE SUSTAINABLE MOVING INTO 2028 AND BEYOND? YES. THANK YOU.

Thank you, Chair. May I direct to Director Holman or Deputy Director Kress as well? Yes, you may. Do you expect that this new program manager will take on a lot of the role of a principal planner as well? Or is there going to be, like, I'm wondering if there's going to be enough folks to cover what the principal planners have to do from here forward.

Yeah, this will be a working program manager. We anticipate long term, this person will work on the most complex planning end of things. And then in the future, we may anticipate that post-retirement, we would regrade one of the principal planner positions to a more, not entry level, but a planner level, so that we'd have that first person do planning work that's less complex than moderate complexity, and this person does the most complex, and then they're coordinating amongst the team.

Excellent, thank you.

So they still have to, they still have a portfolio of significant work.

Thanks.

Any other questions? Alder Schultz. Sorry. Are we OK to? OK. All in favor of this item, please signify by saying aye. Aye. That passes 4-0. Now on to item number 7, 26-1016, 2026 Mid-Year Human Resources Budget. Is there anyone? OK. Thank you.

I'll just summarize this really quickly with two sentences, and then certainly happy to answer any questions you have. But it's the first paragraph. Summarizes our entire mid-year, which is we remain on track with all major objectives and expenditures aligned with the approved budget. Based on our current financial position, no budget adjustments are anticipated at this time.

Thank you. Now 26. Oh, does anyone have any questions? Sorry. Does anyone have any questions? Thank you, Alder Landbrook. OK. On to item 26-1017, 2026 Mid-Year Information Technology Budget.

So a similar report as Director Atschman There's no risk to the budget at this point. We're on course. We're at about 50% budget right now. Expect to make those numbers. I can address, if you like, just the one small overage in the account for equipment and repairs and maintenance on the development side, budgeted for 2400. Actual so far this year is 2572, 172.80 over budget. That's it. That's all that's going into that account this year. It just came in slightly higher. It's not going to be a problem absorbing that at all in the IT budget.

Thank you, Director. Does anyone have any questions on that? Okay. And on to the next item. Sorry, it's not loading. Okay. 26-1018, Recruitment Status Report. Is there anyone who can speak on this? Director 1, right?

Director 1, so I'm happy to answer questions. I don't really have any positions that I would necessarily want to call out. Vacancy rate right now is at 2%, just over 2%. But I'm happy to comment on any of the positions that we have on here.

Okay, thank you. Does anyone have any questions for the director? Not this time. Okay, perfect. Thank you. And now on to item number 8, adjournment. Move to adjourn. Second. All in favor of adjourning, please say aye. Aye. Aye. All right, this meeting is adjourned.