Council - Regular Meeting

We'll go ahead and call the meeting to order. We have Michael Gentry with the First Church of the Nazarine to do our invocation and pledge.

Okay, let's pray. Our heavenly father, we thank you so much for this opportunity that we have this evening for our council to meet and to make important decisions. We thank you for the many blessings that come our way. Just uh first off, the blessing of cooler weather and fall, and we give you praise for that. We also uh I'm new here in town, but I want to thank you for what I have heard and seen and experienced so far in Mallister. and we thank you that we have a what seems to be a really good place to live and to raise a family and to be a part of it and we give you thanks tonight. I just pray that as our council makes decisions that you'll guide them and you'll help them to have uh compassion and a caring about the things that they decide and bless each one with with clarity and also with courage uh to make decisions that need to be made. Again, we just uh praise you for your goodness and may the work done today be that which would honor not only our community but also would honor you. In Jesus name we pray.

Amen. Amen. And let's do the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. [clears throat] Call the roll. [clears throat] Councelor Gilmore here. Woodley here. Stone here. Roden

here. Felt right here. Batty here. Mayor

here and we have a quorum on to recognitions and awards and have our land acknowledgement. Uh the Chakaw Nation reservation is located within the original homelands of the Kado and Witchah peoples. The Pane and Aricara have ancestrial ties here. The Shauni and Quapa established settlements in this region during the 1700s and early 1800s while the Oage and Kaiwa visited the area. Qua tribe seated this land by treaty to the United States before it was later seated to the Chuckaw nation. Shortly after being the first to endure the Trail of Tears and death, the Chakaw people arrived here, followed by the Chickasaw who lived among them before moving further west. Through this acknowledgement, we remember those who came before us to honor the sovereignty and traditions of the native peoples who remain connected to this land and commit ourselves to the respect and partnership with indigenous communities past, present, and future. [clears throat] All right. We also have some internal um awards applause with Miss Clifton on the Hunter Park. You you want to tell us a quick snidbit about that in the Strong Boulevard uh sidewalk? [clears throat]

I'm glad I brought my list with me. So, I'm really excited about this. Um I had submitted three nominations to the Oklahoma chapter of the American Planning Association and Mallister was selected for awards and recognition for um outstanding public project for the strong boulevard sidewalk project which uh spanned over several years and then also um great public spaces which was Hunter Park and then also for citizen planner which was uh Lacy S. So, I'm really excited for these awards and recognitions for Mallister and appreciate all the help from everybody that contributed to all these projects. So, absolutely. Thank you.

Thank you so much. [applause] All right. We also have some special guests with us. I I don't know if you all are keeping up, but the Mallister Marching Band took third place at state um this Saturday. Feels like a week ago. uh because we don't get home till 1 or 2 o'clock in the morning. Uh but I brought the the drum majors in and they have the trophy if if you all want to you want to come up and um take a picture with me. That's kind of show off the trophy. [laughter]

One, two, three. One more. One, two, three. You got so much. If there's anything you want to say, [laughter] invite everybody out. [applause] FRIDAY night is the last night to see uh Blaz and Glory. Come watch it. Yes. [applause]

I may be a little biased, but it is absolutely the best show that I think I've ever seen. Really enjoyed getting to watch it if if you haven't got a chance. And uh the football team has been doing uh doing well, too. Uh bringing in the win. So, little something for everybody. Uh come out. When's the next home game? Is it this week or next week? November 7th. Next week. Yeah, this week's an away game. So, it be November 7th. Come out and see the show. Appreciate you for coming out.

All right. Move on to citizen comments on non-aggenda items. Residents may address the council regarding an [clears throat] item that is not listed on the agenda. Residents must provide their name and address and board number. Council requests that comments be limited to five minutes. I didn't have anybody signed up. Anybody want to speak? Seeing nobody, we'll move on to the consent agenda. All matters listed on the consent agenda considered to be routine by the city council. It will be enacted by one motion. There will not be separate discussion on these items. If discussion desire, that item will be removed from the consent agenda and will be considered separately. Anybody like anything removed. Okay. D P and R.

D P and R. All right. So I'll take a motion to approve items A through C, E through O, and Q. Motion council Gilmore. Second, councelor Bo. [clears throat] Councelor Gilmore, yes. Boatro, yes. Woodley, yes. Stone, yes. Roden, yes. Batty, yes. Mayor, yes. The motion carries. Um, item B.

Okay. D um about the sunglasses that got knocked into the sewer. Um if uh if that was a citizen and they had been walking by our crew and the sunglasses got knocked off, we'd be paying that. [cough] You know, that's I know Omeg has denied it, but it seems like it's our equipment, our person. There's a provision in the in the policy for us to pay. Is there? Okay. All right. I'm good on that. Okay. Let's do a vote on that one real quick. Okay. Motion to approve. Councelor Woodlick. Second. Councelor.

Let's clarify what that that approve is to deny or that approve is to pay. I want to make sure that it would be denied, but that you've got a way to pay it. Is that right? Can I help clarify that a little bit possible? So if if you're denying it, right, we're not paying it. Okay. Are we denying the tor? This is the tort claim which was initially claimed, but we as the city and that employee, we have taken care of it. Okay. On a personnel side. Okay. Does that make sense? Yeah. Okay.

So we need a motion to concur with denying the poor claim. Preference motion. Councelor [clears throat] Woodley second. Councelor Stone. Cage. Color. Councelor Woodley. Yes. Stone. Yes. Roden. Yes. Belright. Yes. Dy. Yes. Gilmore. Yes. Mayor. [clears throat] Yes. The motion carries. Uh, item E. Uh, no. Bio. So, see, same on R. R was and he was supposed to be submitting but I don't think he has it in yet. Correct. I don't know. I sent in peas. I don't know.

Kelly Whites was out there. Kelly's is there but I don't see the other one. I don't think R has submitted those yet. I've made contact with him. Before we take no action until we get those I thought Mr. He gave me something. Yeah, I sent it to you. It's just a real short. No, I didn't see the package. No, it is. Is it in there? Yeah. He's from

Oh, it's on the back side. I flipped right past it. He's from Compassion 365 if I Okay. Remember right. He's good. Anybody know about?

I don't see one for R. I don't think he has submitted. Okay. Uh, take a motion to approve item P. Motion councelor Gilmore. Second, councelor Stone C. Council, Councelor [clears throat] Gilmore, yes. Stone, yes. Rhoden, yes. Boight, yes. Batty, yes. Woodley, yes. Mayor, yes. And the motion carries. And then we'll table item R. We need a motion to table. I think you can just withdraw. You're you are the official, so you can just withdraw.

We'll withdraw that until the till the next item. U now move on to public hearing. All person interested in the ordinance. of the scheduled business shall have an opportunity to be heard in accordance with article 2 section 2.2B of the city charter. Tonight we have two three uh one on the advisory board one on cost upon judgments and one on a leak adjustments. Take a motion to enter a public hearing. Motion councelor Batty second council boat right call the roll. Vice Mayor Batty, yes. Councelor Boight, yes. Rhoden, yes.

Gilmore, yes. Woodley, yes. Stone, yes. Mayor, yes. And we're now in a public hearing. Would anybody like to speak on the advisory board? Would anyone like to speak on the cost upon judgment and conviction? Would anybody like to speak on the leak adjustment? Seeing no one want to speak, I'll take a motion in a second to close public hearing. Councelor Bo right second. Pastor Batty Cell.

Councelor Bo, yes. Batty, yes. Gilmore, here. Woodley, yes. Stone, yes. Rhoden, yes. Mayor, yes. The motion carries. On scheduled business, item number one is discussion of possible action to accept contract for service agreement with CRES managing opioid abatement settlement program. Um let's see Ashley here. It's just a this is the contract that was submitted. There was a minor change to it. We made the correction. So this is the final version of that contract. Just the final version.

Does anybody have any questions on the contract? If not, I'll take a motion to approve motion. Councelor Bo right second. Councelor Batty to councelor Boight. Yes. Batty. Yes. Gilmore. Yes. Woodley. Yes. [clears throat] Stone. Yes. Rhoden. Yes. Mayor. Yes. The motion carries. Item number two, discussion of possible action to approve an ordinance of the city of Mallister, Oklahoma, amending Mallister City Code, title 2 administrative administration, by adding division 8, community advisory board, providing for complication, severability, repeal, and declaring an emergency.

Honorable mayor, members of the council, this is an ordinance that the mayor asked that we produce regarding the creation of community advisory board. It does create a 13 member board to help advise the city council on matters affecting the community and those the well-being of those residing here. Uh we do ask for approval with one addition. We need a staff member designated provide administrative support. Other than that, happy to answer any questions.

Did uh did we get the changes? This still says 11 members and and then section 241B on the uh the rolling terms for 13 members instead of 11. It appears the corrected version did not make it into the packet, but the only changes as I understand them were the from 11 members to 13 members. Yeah. Then B because we'd have to add to fix the uh the reference to 13 members and then we just need a staff member. So we can say approve as amended. Did you uh have a particular staff member that or department?

However, yes, I did. Sorry, caught me off guard. [laughter] The honorable Doug Bassinger will be [laughter] community service representative volunteer volunte. Why do we need so many many on there? My deal is to not let government get big. Keep it small. This is because we have so many services in town. So when you start looking at Compassion 365, Humanity 918, Hope House, Shared Blessings, I mean, we'll get so many on there, they won't be able to agree on anything. Well, it's just more of an advisory board, but also I think they'll bring lots of good ideas.

Yeah, it it was tough trying to keep it small, but but also didn't want to get one-sided where you take all the care services and then you ignore the business owners. And so we wanted to make sure and get business owners. the way people show up now. You probably really need that cuz half of they won't show up for meetings the way they tough getting quum sometimes. So on the core, you know, you've got 13 people, but it only takes three for qu that was in a previous version where we had originally had five. So it'll be a m it'll be a majority of six or seven. Yes, we Okay. Can I make some comments? Oh, absolutely.

Question. um kind of our job here is to provide opportunity. Um you know, we do businesses coming to town, houses being built and all that stuff. Um I [clears throat] really think that that this community thing could be could be a real good thing. It could also be a uh a disaster if if we're providing handups. That's one thing. Uh handouts are good for you know one time you know some big disaster or maybe a government shutdown people are not getting paid you know but if you

truly pick a radical example like that [laughter] never but um it's it's just a proven thing that that if you can help people get up to to move up and instead of just providing for them and just giving them stuff, that's that's kind of toxic. It's not good for their families and so forth. It's okay to get them on their feet, give them stuff for a while, but I I think if we can if we can focus this to help to help people take those opportunities that are here. We got new businesses coming. We've got houses coming. We've got We've got help. We got some amazing uh charities and nonprofits here. Um we can just kind of be like a distribution, you know, hey, go over here, that's what you need, this that or the other.

And that's honestly that's really a lot of focus. This is just an advisory board. There's no money tied to it. But what we were afraid of is we have so many organizations that are willing to help one. We want to make sure and keep them connected. But we didn't want to go one way or another. And so,

like you said, you can you can go one way and it's like, well, they're just down on their luck. We're trying to help them. But then you have somebody downtown going, but they're sleeping in front of my door every night and they're running their customers off. So, how do you balance policy with what we're trying to do with being compassionate and helping someone up, but then helping businesses stay, keeping the community clean at the same time? So, that's what we just wanted to bring business members and community members and service members all together and and try to help us advise with policy. Yeah, it was four and five that kind of picked my interest here, you know, where we're actually doing some budget stuff and things to help with the uh different

and it's a little broad written, you know. Yeah. One one of the first tasks we'd really like to uh address are unhoused, underhoused, underserved, underlod, underfed within the community. But we wanted it to be broad enough that we're going to have other community issues, okay, that we're going to need help on. We just we just don't want it to become a great big giveaway because then we'll have we'll have people moving in everywhere. I think we can take a look at our city budget. No, that's not going to happen. I think this is more a forum for discussion, data sharing,

but if we can kind of kind of kind of channel things along to not just be a a big fat giveaway for everybody, [clears throat] but hey, here's here's an educational opportunity here. Why don't you do this? Why don't you get people need counseling, you know, and I know we've got we got people in town that do that. You know,

one of the things I thought was really interesting, it's probably been a year and a half or so ago. Uh we had a big town hall and u somebody would get up and they would go, "Hey, I'm with so and so service." And literally they would be interrupted by someone else saying, "I have some items I can help you with. You need clothes for kids. I have clothes for kids. I have all kinds of socks. You need socks for kids. I need to get your phone number." And it was every time someone would stand up. It was another service that was kind of interrupting going, "We need to get connected. Please don't leave this meeting without talking to me." And that's one hope we have here. here if we can continue to connect those up services. Wish we had a list on our website. That might be something else. Yeah, we do. I think Adrian was updating it today actually. Okay, that's all I have. Thank you.

Good questions. Oh, yeah. Come on up. Sorry.

I just it almost echoes what you're saying, mayor. Um, so I just wanted to say that during our comprehensive plan many years ago, starting in 2017ish, 2019, when we were pulling together stakeholders, we didn't have housing um, associations. And so it was an idea to bring together our nonprofits. And I think it was one of the first times that many of them have been in the same room together not recognizing all the efforts within the community of what is out there to serve our our citizens and the the services that they offered. And so um we did then carry that on into leadership Mallister and we get them together for a panel also and just help educating the community. But I think that this is a valuable thing to be able to bring all of them together and all of them in the same room and maybe like you say, you know, um recognize what each of them are doing and they can help each other. I don't think that so much as a a handout as it is just recognizing what we have in our community with all the nonprofits and what they're doing. Um they also have a pretty good pulse on our community and knowing what our citizens and our public, you know, what their needs are. And I think that they um could pro provide some valuable input there to us as we're writing different policy and everything. Um code enforcement, we often connect people um to some of the nonprofits and the community services available in the community as well. And so we definitely see um a positive in this as well. So I just want to let you all know that.

Excellent. Thank you. Any further discussion? Motion to approve as amended. Motion. Councelor Gilmore. Second. Councelor Roden. [clears throat] Cords. Fell. Councelor Gilmore. [clears throat] Yes. Roden. Yes. Woodley. Yes. Stone. Yes. BRight. Yes. Batty. Yes. Mayor. Yes. And the motion carries. This has an emergency on it. Motion. Councelor Gilmore. Second. Councelor voter. Councelor Gilmore, yes. Beltright, yes. Rhoden, yes. Batty, yes. Woodley, yes. Stone,

yes. Mayor,

yes. And the motion carries. Item number three, discussion of possible action to approve an ordinance of the city of Macaster Oklahoma amending chapter 30 courts and jail article 2 municipal court not of record division one general generally section 30-32 cost upon judgments of conviction by adding incarceration cost fee to be paid upon conviction and amending chapter 48 fees charges and service rates by adding fees for incarceration cost fee providing for cification repealer severability and declaring an emergency. Good evening, council. [laughter] So, tonight uh well, a couple of meetings ago, um Chief Herd brought you um an a contract with Pittsburgh County to amend uh increasing that cost um per the jail fees for incarceration and all that. You guys agreed to approve or approve that. Um this is kind of piggybacks on that uh particular contract where because currently the court does not have the means of um charging a a person uh for that or recouping that cost that we pay out. And the city of Mallister right now is paying uh an average of 27,000 uh $632 in the past five years um for that going out to the county um which I have is you know $2,300 per month um for this and there's no way for us to offset that cost going out. So with this $50 it matches um that contract exactly. So it's a give and here and we've not had this um ordinance in the past. So, Mr. Hammonds was kind enough to help us write this one to put in place.

Any questions, comments? Motion to approve. Motion councelor Boight. Second. Councelor Roden Cage. Councelor Boight. Yes. Rhden. Yes. Gilmore. Yes. Woodley. Yes. Stone. Yes. Batty. Yes. Mayor. Yes. The motion carries. This has an emergency. Take a motion to approve. Motion. Councelor Gilmore. Second. Councelor Batty. C. Color. Councelor Gilmore. Yes. Batty. Yes. Woodley. Yes. Stone. Yes. Rhden. Yes. Boight. Yes. Mayor.

Yes. The motion carries. Item number four, discussion, possible action to approve ordinance of the city of Mallister, Oklahoma, amending Mallister City Code, chapter 106, section 64, rates established by adding paragraph D, leak adjustments, and amending section 253 rates established by adding paragraph E, pool adjustments, and paragraph F, leak adjustments, providing for severability, and declaring an effective date.

So, for this ordinance or this presentation, I'm going to give this one over to Cara. She has a lot of information that she might be able to answer questions on that can help us along with this one. Good evening, council members. So, the purpose of this is to put into an ordinance what we are are already practicing. In the past, leak adjustments have been in a resolution and pool adjustments have been a policy. We've had some issues come up that this needs to be law. Um, so what is changing as we are adding into the ordinance a couple paragraphs? Um, and one of the big things that we are changing is how we calculate leak adjustments. Pool adjustments are going to be calculated the same. It just needs to be in an ordinance, not just a policy. But leak adjustments are going to change. Um, we're going to calculate water adjustments one way and sewer adjustments another way. In the past, we've taken the like a high bill and we deduct the average and then we split that with a customer. If it's if it's a leak like a a busted pipe or something like that, if it's a leak based on a city issue, uh we didn't install a meter right or a faulty meter, that calculation is different. But if it's for an actual leak, um water is still going to be split with the customer because that is treated water. sewer will be written off based on uh sub subtracting out their average. So in the past we've taken the full bill, gotten an average, divided it by two. So we're going to separate water and sewer and calculate those differently.

Excellent. Any questions?

That is for customers that are on Mallister water and the ones that we share water responsibilities with like rural water and KBS water, some of those that have overlap. Oh, so one of the reasons this came up is because we have a sewer only we have several accounts that are sewer only and based on our resolution um because the argument was the sewer ran down the there was a busted pipe and that their sewer only and it did not go through our sewer system but we could still only we basically split it with them and so sewer does need to be calculated differently. So this is going to be any customer um water water customers will they'll have an adjustment based on water and sewer and this allows the sewer only customers to have

the benefit of the doubt that they shouldn't we shouldn't split that it ran down the road watered their garden is there a proposed effective date

I mean now I it wasn't an emergency so that's why we didn't put this on there although I've been working on this since January um so I'm glad it's finally on here. So, I would say as soon as possible. Um, we're still calculating our leak adjustments the old way until this gets approved. So, and because that that is what's in the resolution. So, once this is approved, it's going to change how we calculate it. I actually have a folder on my desk with leak adjustments that need to be approved. So, as soon as it's approved, we're going to change [clears throat] the way we do that. What would the situation be where somebody's just paying a sewer bill?

We have some rural water um customers that they're they have they get a water bill from the rural water district, but they're on our sewer lines. We have quite a few customers that are like that. Really? Yes. part of the the situation that happens if they had a different water supplier. It's almost since we don't have a mechanism to cut the sewer bill all the way. They're be we're being held accountable to only take away half of that sewer bill based on another provider's performance. And so it kind of it gets into a kind of a weird situation.

We don't sell craft any water, do we? We don't sell Krebs water, but we do have Krebs water customers on our sewer lines. Okay. So, if we want this to go in effect as quick as possible, uh we don't have an emergency on here. So, if we approve it effective as of today, then it would be a 30-day 30 days for publication. Okay, that'll work. What would the would the effective day just be? So what is the effective date? It's 30 days after passage of publication. Okay. Whatever that would whatever you get in the newspaper plus 30 days. So we just need a motion to approve it. Any further questions? Motion to approve.

Motion to approve. Council Batty. Second. Councelor Boight. Cal. Vice Mayor Batty. Yes. Councelor Boatright. Yes. Stone. Yes. Rhoden. Yes. [clears throat] Gilmore. Yes. Woodley. Yes. Mayor. Yes. The motion carries. Item number five, discussion of possible action authorizing public works director sub to submit a grant application at Oklahoma Department of Transportation for road resurfacing at Steven Taylor Industrial Park in the amount of 3,268,260. The C Mallister will not be providing matching funds for this grant. That's not a doesn't sound like a bad deal. Yeah, if we get it. [laughter]

Good evening, council. Yes, staff has been talking here recently about how deterioriated our New Baker Road is and the industrial park road itself. And so, uh, the Oklahoma has industrial access grant and that's what this is all about. We're going to go see if we can go after that money and get as much of that to get this project started. Excellent. Any questions? What if we don't get Will we get all of the grant or none of it or will we get a portion? Could we get just a portion of it? You could get just a portion. Yes.

Okay. So then then we would have to decide which which gets first. Yes. And in our getting our quantities and stuff, we kind of knocked it in three different phases. So we pretty much got it covered from just a little bit all the way to the total amount. Okay. So depending on what we get then we can adjust to what part of it we want to attack first. Any other questions? Motion to approve. Motion councelor Gilmore. Second councelor Ro. Would you raise your hand? Okay. Thank for call. Councelor Gilmore, yes. Rhoden, yes.

Belright, yes. Batty, yes. Woodley, yes. Stone, yes. Mayor, yes. And motion carries. Item number six, everybody's favorite topic, discussion, and possible action to approve a resolution setting election dates forwards 2, four, and six. Didn't see everybody getting excited about. [laughter] Yay. Still got the signs. Oh, who's do we have? Is that you? That's me. Oh, you can talk. You got a microphone from there. I have a microphone from here. Yes. Um, unless you want to come up front. [laughter] Thank you.

Can we have your name and address for the record? [laughter] Poor Middleton city.

You're probably going to pay for that one maybe. um deny. This is set by our charter that uh the wards are split 246 two years later 1 three and five and then the following August is the mayor and the state sets the dates that elections are allowed. I have uh verified with the Pittsburgh County Election Board Secretary that the dates and our charter matches the dates that the state allows, that the dates are good and that the precincts that are on the resolution are actually in the correct warts. So, any questions about the dates or times or any of that?

All right, I'll take a motion. What are the dates?

Uh, the filing period starts December 1st and expires December 3rd at 5:00 p.m. Held on the second Tuesday in February. February 10th, which is February 10th. And general election is held the first Tuesday in April, April 7th, which is April 7th. If needed, if needed, if you file and nobody else files, there's no election, which means no campaigning. Uh motion to approve. Motion councelor vote right. Second, councelor St. George. Councelor vote right. Yes. Stone. Yes. Batty.

Yes. Gilmore. Yes. Woodley. Yes. Rhoden. Yes. Mayor. Yes. And the motion carries. Item seven, discussion, possible action to approve and authorize the mayor to sign a consent collateral assignment from Walls Family Properties LLC and Arvest Bank. Honorable mayor, members of the council. This has came forth request of the developer for our recent project, Walls Family Properties. They are seeking a loan from Arvest Bank. The bank is seeking a assignment or essentially a lean on the tiff rights the developer received under our development agreement that is if for any reason this development fails and the bank has to foreclose on the property they also want the tiff rights to go with it. We do recommend approval as it's a critical part of financing. Haven't answered any question

and that's no flow back on the city. No, it just it says that any rights that we would would have otherwise paid to the developer we will pay instead to the RS Bank. Okay. Mr. Wood, you want any anything to add? No, that's about right. [laughter] Any questions? Well, is this for the retail on the frontage road in and the uh building development all together? Academy. Yes. area. Yeah. The academy area. Okay. That's all that is. It isn't the the de housing development. No. Okay. Yeah. The original tiff was the academy, the restaurants, and then the 128 town homes.

So, this is that portion of that tiff. Okay. So that's what they're asking for the assignment of. Any further questions? Motion to approve. Motion council boat right second. Councelor Batty for color. Councelor Boight. Yes. Batty. Yes. Gilmore. Yes. Woodley. Yes. Stone. Yes. Rhden. Yes. Mayor.

Yes. And the motion carries. Item number eight, discussion [laughter] of possible action authorizing the mayor to sign notice of award and contract for Pinnacle Construction Services LLC DBA Pinnacle Underground in the amount of $549,973 for DWSRF project number 13 water system improvements. Mr. Von, yes me off. It's like, wait a minute. Yeah, not [laughter] a little shaggier than I expected.

Yeah. Yeah. Um this is project 13. Um this is we we call it the King Kade project, but it's water line that's this was a maintenance issue that frequent breaks and causing a lot of outages. Water line that runs from Peaceable Road back into uh Concaid Road. Um we went out for bids for this. We had a lot good response. We had a lot of biders on this project. Um the low bidder was Pinnacle Construction. Um they are out of Muscogee. They've done several projects with the city, have a current project underway. Um they've they've been satisfactory in their work and very professional. And so we are recommending award of DWSRF project 13 uh to Pinnacle Underground. Is

this an older line or just one you have frequent problems with? It's an older line. I think it was built when that development was put in in the 60s. Is there any tying with this and what we were talking about annexing with the rural water district over there? No connection. Is that something that I'm not sure how that's going to work, but would that be a project that could [cough] tie together with it? It could tie into it. It's in the general area, but this project is replacing an old line. Any other questions? Motion to approve. Motion. Councelor Boight. Second. Councelor Woodley for color. Councelor Boight. Yes. Woodley.

Yes. Gilmore. Yes. Stone. Yes. Roden. Yes. Bailey. Yes. Mayor. Yes. And the motion carries. On to item number nine. Discussion of possible action. Authorize mayor to sign change order number four for S3 construction LLC in the amount of $10,72.60 for the DWSRF project. Number 10, Kai, Michigan Carl Water System Improvements.

This project is wrapping up and nearly complete. All the main lines are in charged and they're switching the customers over to the new line. Uh they've discovered a couple of new meters that were not identified and weren't in the quantities of contract. So, this is just clean up the contract of what's actually in the field that's got to be reconnected. Um and this is the change order to make those items. Was this within our discrepancy?

It is not. The discrepancy and everything was used on a lot of those um the valves we talked about to isolate the hospital and all a lot of that kind of ate up all of that. So, this goes above that, but it's percentage wise. I don't know the number right. It's a very small percentage of the contract. Any other questions? Motion to approve. Motion. Councelor Bryight. Second. Councelor Stone.

Councelor Fbright. Yes. Stone. Yes. Roden here. Batty. Yes. Gilmore. Yes. Woodley. Yes. Mayor, yes. And the motion carries. Item number 10. Discussion my monthly financial update. I think this is anybody's favorite discussion.

Yeah. Well, tonight you guys have a new and improved thanks to Cara Koy. She has worked very hard and diligent on um improving this report to you guys. So, we hope that you are satisfied with what we put together for you. Some of it you'll recognize and then other things of it that uh will be new and approved for you. So, um, and this is hopefully if and we're open to suggestions. So, if you want to see something different or if you want to see something that you hadn't seen before or, um, please feel free to add to it or tell us how dissatisfied you are. I guess [laughter] hopefully that's not the case.

She's worked hard. She's worked hard. And

we will give credit to the city of Oklahoma City. Um they would have been very instrumental [clears throat] in helping us u make some changes here because um we have um viewed their reports from afar for quite some time and we get to talk to them on a regular basis when we get to go to conferences like we did last week. And so they are even excited about us getting to present the new um format to you guys because they have helped us gather a lot of this information and helped make it a little bit easier for us because a lot of the data that we bring in especially when it comes to sales tax is a a lot of information. So going through that it takes some time and we obviously want to meet our deadlines in order to present to you guys and then also meet you know our our needs for you know just presenting the um having the report in a timely manner. So um so let's start on the general fund um performance um for the month of September um with 25% of the fiscal year complete. The general fund collected 4.2 million in revenue representing 23.7% of the annual budget. Expenditures were at 4.1 million um or 22.83% 83% of the budget after accounting for an estimated tiff payment of 280,000 and with the monthly fund rate I was going to say fundraisers fund transfers um the general fund shows a deficit approximately of 114,000. So that first piece of that you've you've seen before this has been on your reports in the past actually this whole document right here. So the revenues as you can see the 23.70 and the expenditures at 22.83 83 and below that shows that same graph that you for our

customers in. So the next um sheet is our tax report. So sales tax performance. Um again um the remittance is made up of primarily of actual collections for the last half of of July and estimated collections for the first half of August. Um along with the smaller amounts for corrections or reconciling amounts from the prior estimates collections for September exceeded both projections and the and the figures from the same month of last year be before allocating to other funds. 90% of the tiff district totals are deducted from this piece. So this one below down here is what you've seen before but how we have identified September with the fiscal year the projection the difference and the percent of of the change. So [snorts] I hope and then it breaks it down into where those funds are going to with the general fund, NPWA, uh infrastructure, cancer center, the early childhood safe safe rooms, waterline projects, the tip district and the total then of course the total sales tax. So your next sheets on the neck, let's see the sales tax um comparable cities. So although Mallister is ranked 30th in the population, among Oklahoma cities, it ranks 20th in taxes. Mallister has a higher rank tax ranking than the two cities directly above and below uh in its population. Durant is ranked at 25 in population. ADA being ranked at 33 in population. um which we've talked about those sister cities in all of our reports in the past because we you know being close in proximity for us.

[clears throat] So we've kind of given that information to you in the past. It's just been a little bit different formatting. Might I suggest a slight change on that slide? Uh the 20th in taxes makes it sound like we're a high tax city. I think you mean in tax collections. Tax collections. Are you making notes? [laughter] [clears throat]

The next uh general fund sales tax here. We're breaking it down. Uh this is our 2%. This is the 2% that the total city runs off of. And below we've broken that down into those projections. of the difference and the percent of change. And the graph before or down below that is you've seen that graph as well in the past shows you what we've done over the years and what our budget um is. Unfortunately, this one is a shows a little bit of a shortfall for us. So the next slide is your use tax. Um this rate aligns with the sales tax rate at 4% with all the proceeds proceeds allocated to the general fund. September collections were above projections but below what was collected for the same month last year. Although collections are higher than last month, we are not meeting projections for year to date. Use tax is difficult to project due to the unpredictable its unpredictable nature.

[clears throat] the same as before with our projections and our performance um changes. Do we anticipate any bump in use tax with the Amazon facility of people thinking maybe they can get one day items or same day items?

It's very possible and especially with um even with the growth and and the construction that's going to be happening um that will also be a bump for us as well. Would you anticipate that? So, this is one uh the next sheet is what I think what uh Cara probably is more most proud of. So you know we've talked about the NIC categories and the performances of those um the standard you know way the way we categorize um those businesses um and the groups in which the um the sales tax and the use tax um are coming into us. So, uh, retail compromises the largest percentage of sales tax collections at about around 59%. The largest year-over-year category changes from September changes for September where in service in services down almost 14%. and more than 12 or [clears throat] [snorts] adds up to about 12,000. Um, see manufacturing and wholesale down 20%. And so the total sales tax collected the 1.6 million there. Retail is up, hotel and restaurants up, services being down, manufacturing hotel being down, and utilities being down.

What's utilities? That's going to be PSO sales tax that you pay on is that usage is down with them or how does that how does that affect um I mean their rates are down could definitely be with rate with the rate changes. You pay a sales tax based upon the amount of power they sell you. So it is it is time to use it. [laughter] Yeah. Based on the usage there. Something we really can't control on that. Not at all. Do you guys like to see that? I mean that outlet or the [snorts and clears throat] presentation on those pieces look good for you? [snorts]

So the next one is the use tax. Um the same scenario here. Um, the way that it looks, retail is up 59%, services down 8%. Manufacturing down 15%, utilities there up 18%. Those are actually those numbers, Sherry, are the percentage of total of total. Okay. It's not up 59%. It makes up 59% of total. Got you. Of percentage of the use tax. Well, sorry about that. So, um, so it's up 2%. My apologies

bit on the utilities and other you'll see that huge discrepancy they could have um with utilities they could have had something you know work done I know that I remember um a couple of years ago when PSO were they had the big um utility poles that were being uh erected on in South or all over down. We got a huge bump in use tax back then. So, any kind of work that they're doing as well that comes in to bring in materials or um you know, improvements that they're making, we we gain from that as well.

As [clears throat] a reminder, use taxes taxed at the delivery point, not at the point of sale.

That's correct. Wherever it's delivered. So, our tip district, we didn't change that um at all. Um with that um and what we really I mean you're used to seeing that and we continue to progress um with hopefully paying um this off soon. Um, and what we would what I would anticipate happening here is that you'll probably as the Wallace group um, um, bring on when that TIFF starts, we will have probably additional like we'll keep everything separated. So, you'll have per TIFF, you'll have a performance um, graph showing you those items.

This be very exciting to Yeah. to see a couple more. Mhm. So this, you know, this is it's short term now. See the end. Yeah. [laughter]

Sweat away sticky fingers. [clears throat] Our hotel tax. Um we didn't we didn't change anything on this one. This is what you're used to seeing on this graph. We didn't really see the viewers. um as far as other than reporting it a little bit differently a couple of pages before that. But um we still wanted to provide you with that um and it with the September being one of our largest um

46,000 um I think that's our largest um I think the can't tell if that's 103 or 108 back in 2023 and 24. Any anticipation of what that was eventwise or past collection? Yeah, those past Oh, we got caught up on may have a few a couple of them that are past. Do campsites pay sus? I'm not sure. We need to look at that. Campsites. I don't think

I got one question about tax. Uhhuh. Do we anything else the industrial park is it taxed? Do we get taxes from anything out there? We do. Um my question is they built two businesses across the road. One being ABC Supply and the other one is a plumbing supply place. We do get we do bring in you don't get anything from ABC. I I go out there and buy stuff [clears throat] just county on that on that. Well, they're wholesale. You go out there and buy shingles. Yeah.

Mhm. You You pay uh Did we annex that? Is that annexed in city? That's county tax only. That's county tax only. We'll have to look at that and make sure it might be for that too when that comes in and out there. If you want it, you can, but we don't own it. I I was just curious because the the representative out there said, "How come we don't pay city tax?" I said, "I don't know, but I'm going to find out." Yeah. It could be that it's just outside the the city limit. It is. It's just outside because it's on the other side of the highway. It's on the Yeah. And it's on the west side of the industrial road going

that goes from 270 over to 30. Now, if they you have some shingles delivered to your house here in city limits, we will get use tax. So, [laughter] don't don't go get it. Have to bring it to you. That's what I do. [laughter] Yes. So, that's okay. I was just curious to whether we were uh we should be collecting that. So, I did know. Yeah. I think it's the same way with the the Kirby um Yeah. that's out on 270 going out towards the turnpike. It's the same situation. Exactly.

Um so that was a it was a lot of information just with sales tax and hotel but um so the next thing is our NP WA. Um we kind of condensed this. It's the same information with the um uh the MDW fund at a glance uh revenues at 24.55 and expenditures at 19.03. Um this um MBWA is doing you know doing great for us. Um, as you can see here, the net increase um is about 527,000. So, one of the one of the bad things about these reports, by the time it gets copied and printed for you guys, it loses its definition. So, it's very I know it's very difficult to see.

Hopefully, we'll be going digital soon and we won't have to worry about all those copies. Yes, we had a meeting about it today.

Um and then finally is our treasures report. Um uh pulled cash accounts totaling over 22 million with nearly 10 million in the operating account. Um the emergency fund still remains below this below the state mandated requirement of 10% of the operating budgets and I this work keeps us up at night sometimes with the emergency fund because we any extra cash that we um that comes in unexpected or that's not budgeted or you know anytime unexpected funds we immediately want to put it to the emergency fund because we've got to continuously build that back up um from a few years. You know, we took $2 million out of that fund to help with the water treatment um catastrophe that we we dealt with. So, we're still having to replenish that. So, that is a focus of ours. So, that's why we tell Mayor Fer to not spend any money because we got to put that back in.

What What is that number that we need to be in? Um, it's rough, right? Say it's a little over $4 million that we need to really be at. Any questions or suggestions? This may be in here and I'm missing it. But is there a opportunity to take like the 10% sales tax and within that show us like how much the 1.5 that we give to the county that we voted for the county act how much that is each month that we don't aren't able to access but we collect it at

so on the we she does have it broken down with the sales tax on the program piece of it. know where you have the pie chart, it kind of breaks it down to where where how much the general fund gets. It's 2% MPWA infrastructure and kind of breaks it down. So if you if you want to see additional breakdown um so the cancer center what we've done year to date isund so current month is 48,000 and year to date since July has been 145,000. Do you want to see something a little bit more in depth? Um the county section. So the county section of it.

So we want to add um another column to that you think car for to include the county. I think what you're trying to to get at is we're constantly trying to educate the public that we operate off of four pennies. Yes. Exactly. Instead of Yeah. So within this but there's still six pennies to go. Where do those other six pennies go? We collect it. I think sometimes there's assumption that we get to spend all of that 10 cents. We don't collect the county at all. You just do you just want like to so that citizens can see where their 10% is going. Okay. Yeah. Yeah, sure. So, we can add another column in there

in between or something in there where it's the 1.5%. Um, of course, we don't know what those Yeah, I can do. So, for example, if I'm reading this right, this 1.6 is what is what we collected for everything, all funds. That would imply we collected 1.8 million for the state because they're at 4.5 or we that much was generated for the state in our city tax commission collects it. If the county's at two or just shy two, you can say we that couch generated 800,000 600,000 somewhere in there. Correct. For the county that we don't Yes. Yes, I can I can have it. I can do a video.

You want it to be Do you think we You want to put it in included this or you wanted to keep it separated in a way that that it sticks out? I'm going to separate it. I think separate. Yeah. So we can see it. Yeah. Okay. Yeah. Just as we have these continued conversations about tax increases or trying to fund roads or different things of or other initiatives come up and it's like, "Oh, we want a quarter." It's like this is what you're taking away from the city. this is what we could have for our instruction. Even like the bond payment at that dollar amount we were able to and that might be on there too but you know this is so you want that you'd want this chart broke out into dollars. I think that would be easier percentages kind of make me go but like if I can see the dollar amount then

I think the pie chart is good because it helps visualize the size but you want to see of that 1.6 6 million $5 worth of the bond payments. $6 went to Is that hard? Yep. Nope. Okay. So, dollar amounts on the on our programs and then a whole another if I think of high on the 10%. Yes. Show city, state, county, like that. Okay. Yeah. Perfect. Yeah. Thank you. Okay. Yeah. Yeah. When you put that whole 10% together and you go this many pieces are going through. Yeah. Yeah. That's a lot of money generated in our community.

That is true. So, we'll put that together for the next um presentation for you guys and then take some critiques and see if that is satisfactory to what you want to see. Would that be difficult to add then with the other cities comparables that that might be a column also? Do you know? Yeah. How much of their percent? Yes, we have that the county portion. Yeah. What other count? Yeah, that's been one of the other reports that we pulled in and shared with you on their county. Yeah. Okay. So, we need to add the county on on that as well, please. Okay.

The another suggestion was on the the ranking of the cities. Yes. of maybe showing what their tax rates are compared to ours. So if we're so if we're getting four pennies and they're getting, you know, 375 or something. Okay. So we'll include on that particular one, we'll include the tax rate for those cities and the county portion of those as well. Okay, very good. These are wonderful. So easy to read. I think it makes it very cleaner and I think for the most part it's it's easy to easier easier to read. It seems like

I think one of the misunderstandings that that we kind of get pushed back on a lot, but they'll go, "Oh, well, Durant's tax is only, you know, this, but then they're not putting that penny and a half on the county, but most other communities, you know, it's generally I think around a half a penny. Sneaking up. You know, there there's obviously some that are more, but ours is one of the highest in the state. That's we can't utilize it. Yeah. Yeah. And and you know, every city has that same that same challenge. Um I think there was I think that they tell us like um I can't remember where I was at. Um they just told us recently that there's only one county that or one city that has one county does has no sales tax. Yeah.

Oklahoma County. Yeah. Because Oklahoma City is Oklahoma County. Yeah. They don't have any groceries. So, [laughter] so it's it's a challenge across the board for everybody in the smallest, you know, take everything they possibly can take is, you know, how can you blame them? You know, any further discussion on financials? Not. We'll move on to item number 12. Discussion of possible action for the mayor and city council of the city of Mallister Oklahoma authorizing submission of a planning grants

proposal to the Oklahoma back with settlement endowment trust that oh sorry I did skip that we were on I was like kind of comment I was like wait I thought on flush okay item number 11 so we'll restart that discussion possible action authorize the purchase of a new 2025 uh vector 2100 IW W/2025 International HV 607 plus trip for the utility. You just put the number [laughter] on for utility maintenance department from J and R equipment environmental truck sales tire pressure. [laughter]

Can you sign that now for me? So I know that this is because it's finance and and you know purchase making a purchase of this large is is huge is big for us. Um but I've also asked John um right to come be present avail you know and be available to for questions because a couple of weeks ago he came in and he did our presentation for utility maintenance department. Um, and it wasn't that it was a shocker that this truck has been down and has has been down for quite some time, but it's um it it just uh is a vital piece of equipment um and it halts a lot of things and a lot of money is getting spent to contractors or renting equipment when this piece of equipment is down. And so I had the guys kind of put together, you know, what it's costing us um to repair this darn truck and all of its workings. And um it's it's huge. Um and it's I think it's a 2013 um it had I don't know over a hundred service orders since we've had it. and the time that we're spending between labor and repairs um was well over $150,000 just from the last five years. Um so I took his you know there between him and our fleet maintenance um with information. and I had him go out, look at bids, see what, you know, what is best for the city. And then we looked at um do we just pay outright for this or do we, you know, finance it? And of course, you know, that big one 520,000 is hard hard uh amount to swallow. So, I went out to the banks, local banks like we always

do, and asked for some financing um interest rates. And so what I'm presenting to you tonight um is to um make this purchase um but do it uh is financing um with First National Bank. Um and I've kind of broken it down with First National Bank's interest rates. Um and in your packet you'll see each bank that presented to us and even the dealership presented to us with their interest rate as well. So for 84 months um at 4.85% 85% um and I think um $300 is all that First National Bank is charging us for DOT fees or um that's included in it. So the truck being itself is 520,000 um 84 months at 4.85. Our estimated monthly payment would be about $7,313. And I've provided you with the comparisons on the piece of equipment, the financing, um the quotes from the dealership, and the rental costs. Kind of showed you kind of what we're up against if we because this truck is down often. Um what it cost us on a regular basis to if we if it's needed and it's needed just about every day. So the the truck costs 520,000, but if we use contractors, we would pay 600,000 a year

pretty much. Yeah, because you're paying a contractor for their equipment and their labor and it adds up. So, um, yeah, if you guys have any questions, I know he kind of expresses a lot of, you know, the need for this truck and it is definitely, it's not a clean truck, flush out our sewers and things. So, seems like we had a conversation recently about was it in one of our sessions or about how important a flush truck was. Yes. Yes. If you recall, Johnny gave us a update. Oh, that's right. He gave us update. That's right. That's right. I knew a couple meetings ago, he he had kind of gave you guys an update.

This is a storm water sewer. Yes. I wish the warranties were longer. Yeah. problem is if you wait a month it'll probably go up $50,000. And that's one of the things, you know, because this piece of equipment is available to us today. The other truck, um, we're going to have to wait six months. So, it is important that if we make a decision that we go ahead and make it as quickly as we possibly can, not to, you know, pressure you or anything like that. Believe me, I don't want to spend $520,000 on anything, but so be it. Well, if you remember a couple years ago when we had the fire truck Yes.

that came available and and it was a grant and I want to say it was what $50,000 or something matching and by the time we got to order the truck and got approved for the grant it had already went up like $200,000. Yes. And the grant didn't go up. No, the grant stayed the same. So, yeah. Is there an opportunity to purchase this extended warranty? Uh, you know, that is a question that we we can't ask them with the dealership. No. So, that's something that you want to Does it have a price on there for that? It doesn't. I'm look I'm trying to scan it real fast. I read through earlier, but [clears throat] I didn't The standard is 12 months. This This truck has to

It says you have a year, you have 365 days or 100,000 miles to go ahead and purchase the extended warranty if you want to. So you go ahead and do the purchase and evaluate the extended warranty within the pack. Am I reading? [clears throat] Any further questions? Motion to approve. Motion councelor Gilmore. Second, councelor Batty. Cor. Councelor Gilmore. Yes. Batty. Yes. Woodley. Yes. Stone. Yes. Rhoden. Yes. Boatright. Yes. Mayor, yes. The motion carries. Yeah. I say once you find out about the extended warranty, just bring it back and we'll evaluate it.

Okay, you ready to get phone calls? Keep sitting. All right. Item number 12, discussion of possible action for the mayor and city council of the city of Macau authorizing the submission of a planning grant proposal to the Oklahoma tobacco settlement endowment trust bill environmental program environment program. [laughter] This is a Sherry show. I got all the number. That's okay. I did, too.

That's all right. Um, so I'm I'm here uh for Michael. Michael um couldn't be here tonight. We've asked him to. He's coming to the office a couple of days this week. So, um, this one being, as you, as Jamie pointed out earlier, we won an award for our sidewalks that we've done, um, on Strong Boulevard, which it was definitely, uh, TE set contributed, uh, funding on that and, uh, so we anticipate this also being, um, something that we'll be very proud of as well. So, um, this one is basically to just motion to approve the resolution to complete that application.

When is the this the gate from the high school down Pulk? Yeah, you go ahead.

I'll just come answer this. I've been with the Strong Boulevard thing for quite a bit. So, um, this one is 2030 linear linear feet um on East Pulk Avenue. It'll be from Thunderbird Park or Waterways Trail and extending all the way across Strong Boulevard into uh the property line for the Mallister public schools. Um this part um is also highly traveled. We knew before that we would um want to do this part of Pulk as well um to tie into that strong boulevard and also create that connection to the water wastist trail. And so um this benefits the school, the medical facilities in the area. Um, so it to us it seems like a win-win.

So I may have been the only one picking up high school kids last year. [clears throat] Uh, but as you travel Van Beern, um, we've got a lot of kids walking down Van Beern. You think about today's like the day when it's been raining for 24 hours school in the last couple years. Yeah. There's a hole in the fence where they're cutting through different places and stuff to give them good walking access. Um just out of curiosity, would this include the lights on strong or is that a separate that would include the lights? And that's really needed to actually I think so. I think it also includes a story board somehat that's more driven to the teens that are walking that truck, walking that sidewalk too.

So there's there's a lot of good things that's going towards that and fits in right with our master trail program. Exactly. Any further discussion? Motion to approve. Motion. Councelor Gilmore. Second. Councelor Boight. Cor. Would you call the RO? [clears throat] Councelor Gilmore. Yes. Outright. Yes. Woodley. Yes. Stone. Yes. Roden. Yes. Yes. [clears throat]

Yes. The motion carries. Item 13. Lucky. 13. Discussion possible action to approve the final plant for Wallace Shop subdivision authorized signance. This is my actual agenda item. So feel like I've been up here a lot tonight. So this one is for the Wallace shops. Um it is an 8 acre tract at 8:30 South Georgia Night Expressway and this is for three commercial lots. Um, as you might seen in your packet, um, or in the agenda report, there were utility easements one through four in the lot for roadway easement that was previously accepted by city council and has already been recorded with the county clerk. In those easements, uh, there have already been some um, DEQ permits that have been issued for the water lines and the sewer lines, and those are referenced also in there. and also they've already obtained their DEQ permits for storm water. So everything seems to be in order as far as the utilities um that will be present on the site and um Cal Planning Commission met on October 21st and voted unanimously to approve this plot um that's here before you tonight. So we just recommend the approval of this final plot.

Do you have any comments? [clears throat] John, do you have any comments? Pass last time of We spoke the plan director and I spoke and I'm satisfied. Okay. Any further questions? This just for the academy piece. Oh, this just the academy piece. Yes, sir. This is a different Okay. Okay. That's what that's what Okay, I got you. Okay, I'm good. Okay, any further questions? Okay. Motion to approve. Motion councelor Batty second. Councelor Bite Coridge. [clears throat] Vice Mayor Batty. Yes. Council, yes. Excuse me. Stone, yes. Roden,

yes. Gilmore, yes. Woodley, yes. Mayor, yes. The motion carries. Thank you. All right. Any new business? Can [clears throat] I ask real quick. I wasn't on the list or anything. Um, the language that we had talked about for the general contractor on the academy sports where all materials will be delivered. Were we are we okay to talk about that now or is that another mind then? Appreciate. But when it is delivered, we'll get sales tax off. Well, okay. That's Yeah. Uh, any new business?

No business. Perfect. Uh, staff report from Mr. Baser. New staff representative for the community advisory board. Honorable settles that dispute.

Uh, I get to talk about free stuff that we're getting, which is always a good thing. We're not we're spending a little bit of money. We'll talk about here in a minute. But first of all, we have an RFP that's going to go out real soon on Mullen Park improvements, which is a new bathroom near the splash pad. And then we're going to enclose the control rooms for or all the controls [clears throat] for the splash pad, a new pavilion, some patio seating around it, 88 sidewalks from the splash pad down to the track, and then also down to the street. And then we have some shade kites and some picnic tables and some other stuff. That's all part of a grant from the state that we're we're continuing with. Uh some good news for nutrition department. We have five items that we are getting into our kitchen and dining room. We're getting an ice machine water dispenser that and not going into it a lot. It is a benefit to everyone there because it does staff doesn't have to stop what they're doing to fill ice cups of ice and we fill so many when we start but then we run out. So this is going to give them direct access to an ice machine. Uh we're getting [clears throat] a new handwashing sink in there. Uh and this is all because of state inspections and health department inspections. We have to do some of these things. the ice machine's not. Uh the sink will have a be operated by your foot so you don't have to touch the that the faucet which is something that they have asked us that told us that we need to do. We're putting some stainless up in areas that we had wood that we and wood is not something that they want anywhere near a kitchen. So, we're changing a lot of stuff to stainless and also a new uh steam table that is bigger than that we serve from that's bigger than the one we have off. All of these

are in the mid 20,000 around 24 25,000. And the great news is that the Fugit Foundation has said that they will foot the bill on all of this. They've decided to take all five of these

and pay for them. So, uh, they are a good partner of ours. Recently, they spent they gave us, I think, $40,000 for our freezer and and cooler along with some other donors, PewDiePie and McGawan and some others. So, that's really good news for for the nutrition department. We just put a new playground in over PewDiePie. It still has a picnic table with a concrete under it and also a shade kite to go over it that we're going to install very quickly. uh that went along with a new playground at Mullen and Cheney and all those were paid for by the money we get from the Shaw Nation in lie of sales tax. So that quarterly amount that we get there, the great news is we're getting a brand new uh playground for Rotary Park. This is almost a $90,000 project. uh Game Time that sells the playground, they are paying for roughly 40,000 of it. We're giving given a discount of 40,000 and the Chalkaw Nation has given us a check for $46,000 that will pay for the playground and then also the the freight and stuff on that. And then we our part, we have about $4,600 for the border wall around it and the ADA ramp into it. And then we're going to have an additional $2,700 or so for concrete when we install this. And this is going to test our parks guys uh installation skills because this thing is

is if you want to look at it. This thing is pretty elaborate as far as do they read the directions first like I do and just jump in and then start undoing things and then decide to read. I don't know. As as men usually we don't read the directions. Yeah, we are there are about 50 pages of directions. So, it's going to it's going to be a good task to

get this that and we also have to put mulch in it for a fall protection. And I do have a donor that that I haven't got the check from him yet, but I think he's going to help me with all part of that $2,700. So, $90,000 project and we're out five to seven. I think that's a pretty good deal. So, I really want to thank Fugate Foundation for the nutrition helping with that and we really want to thank the Chalkaws for helping with this playground. And I I don't think everyone in town realizes the amount of things they do for us every day.

A lot of stuff they've done for us. So, we really appreciate. And they came to us with this. They said I think they bought 15. There was a lot they 15 or 17 playgrounds that the Chalkaws have bought and then they're going to So there's 15 or 17 cities that are getting one of these for for basically almost nothing. Did you get it in rotary colors? We got it in watermelon colors. Oh, the rotary. I really like the rotary colors, but they're just it's a light blue and and it it's just not I mean, kids are going to like the Yeah,

the watermelon colors. I think the palette was watermelon themed. So, you can imagine what what all the different colors are in this. So, it's going to be very attractive

very attract eye-catching in that area. There is a playground that's there that's going to come out. Those of you who've been there, that playground is right next to the street. It is it is very old. We can't take it out and do anything else with it because once you take those older playgrounds out, they're they're no longer grandfathered in of of what they were before. So, and there's a swing set there that we will we will keep and we're probably going to move it further into the playground. I just don't like as how close those are to the street. So, and it'll be more visible for parents sitting under the pavilion. They can see their kids on this playground a lot better. So

Doug, over there at Mullins Park, the existing restroom, going to build one closer to the splash pad. Are you going to take out the exist existing? Probably not at this time, but I mean it is if you've been in it. It's not the just an extra one. Council B, how long's it been there, Councilman? Oh, 40year, 50 year long. I would you can't we can talk about that. I would anticipate we take it out.

More of the activity is is further is closer to the splash pad anyway. We do have some people play pickle ball and tennis. So, I don't think it'll hurt them to use a a new bathroom. I don't think they'll mind using a newer bathroom. So, did did PSO add us a couple of lights over there? They are. We're looking at that. Yes.

Well, actually, we have a person that plays that is looking at uh raising some money and putting some better lights in than what what they were proposing. So, it's not the amount that that I I think I got a price of $50,000. That was a little bit too high. So, but he is he said he can he can take care of those lights for us. So, I'm going to There's more free stuff. There you go. We love free stuff. I support the bathroom closer to the spot. Yeah, I ran with six under five the other day. Yeah, it is. It is one that's used a lot. Yeah, it is. By the way, they are all shut down now. So, I don't think anybody wants out there on the splash pad today.

That's all. Any questions on what we're doing? Thank you. Appreciate it. I think we have an example to set to the rest of Oklahoma with all our parks and and what we do in community services. I appreciate you and everybody you have and what they do. Thank you. Staff reports and our city manager reports.

Well, um September was kind of a busy month. Um before I kind of highlight some of those things, I just like to extend my personal appreciation to the council for your support. Um everything you do helps me do what I need to do and what I need to do is take care of the people that do the job. And um so I think by talking to some of them, I think I'm accomplishing the goals that you asked me uh and and trying to keep them engaged and supplied with what they need. As I said, September was a busy month. Uh we had Chief Gary Batten in twice. Actually, once in September, once in October, sorry. But he's been uh been down twice. Um we had the bilingual [snorts] street initiative start down on Chalktop. We're going to be continuing that. Uh American Line announced their intent to uh open up their facility out in Industrial Park. That's been a big uh the big boom. Speaking of that, on the 6th of November at 6 PM at Kaichi Tech, there will be a public forum for anyone who has questions about their processes, safety of the product that they're going to be handling out there. Um, they'll be on site to answer any questions that anyone might have. So, I would invite the public to come and take opportunity to ask any questions that they may have for that. uh the Amazon facility up open. Um I don't know if they've made their first delivery out there yet.

Yes, they have. My wife got it. She's a professional. Okay, [laughter] good. Good. I knew they were getting close. That's my title.

I need to ask my wife because I think there's something coming for me tonight. So, [laughter] anyway, but yeah, it's it's been a it's been a good month. Um October has been good as well. Um We are starting in November, I say starting in November, we're going to be having a staff uh office call. Everybody from city staff can make it. We'll be up at the Stype Center as we did before. Um, one of the things that I'm trying to do and we'll be doing is recognizing our award winners, folks like Sherry who's been recently recognized in the finance department, Jamie and her folks that have gotten recognized. Um, there's other folks that are out in the field doing good work and and I want to take that as an opportunity to highlight what they've done for the city. I would invite you to come. You just all can't show up at the same time.

What's that answer? That's it's also the 12th. Let's see. 12th from noon to two in the Stype Center. So chili

chili. I think that's the the theme of the day. It's chili cookoff. So maybe if you would like to enter your own own chili, get a hold of Elizabeth or Wendy or or me and let us know and we'll put you on the list. So the rest of the reports in your package. Uh if you have any questions, please feel free to reach out. There's so many that you have questions on. Be more than happy to answer. Um you may recall the beginning of October, we started the sober October pledge. Uh the young lady came and spoke to us a couple months back. We did that kickoff on one October and the closing of the month ceremonies will be Friday the 31st at 3 p.m. at the county courthouse uh in the foyer. So if anybody would like to attend to that as well be a great opportunity to show support for those that made us sober October.

Thank you. Uh remarks and inquiries by city council. Council Gilmore.

I went to October Fest and I want to commend everybody who had a hand in putting that together. That was a phenomenal event enjoyed by many. I had a great time out there. also would like to congratulate again Mallister High School marching band. Um I went to Mscoe and watched them perform for finals and that was an excellent show and they did this city proud and uh as we have seen on the uh on the news or social media that we have an impending SNAP benefit cut. So I want to encourage everybody to volunteer at your local food bank. We have um several here, several churches that are going to be doing it. So, I want to encourage everybody to go and volunteer, donate if you can and to set the Oklahoma standard to keep going of neighbors helping neighbors. So, thank

I agree with Councilman Gilmore. The October Fest was it was a fantastic day in Mallister. We spent four and a half hours out there and there were still things to do. So, commend that group highly. It was people from out of town, travelers, Macau residents. It was it was fantastic. Um, airport grand opening. Very, very proud to see how that came together. Terminals, it's something it's something for Macau to be proud of. And touching back on what Doug said, the impact that the Chalkaws make on our community, listening to Chief Batten and others was is inspiring, very grateful for them. Um, I I do want to mention a program called the imagination library.com that's available in Mallister and Pittsburgh County. It is a a free book uh for anyone under 60 months. All you have to do is go on to the Facebook page or to the website imagination library.com and your child will receive a free book for five years. So, I'd like to encourage literacy is an important part of our city's success, quality of life, economic development, any any um aspect of a child's development is impacted by literacy. So, love to have you register on that.

Yeah. Um there's new business up in Northtown and my wife's on Facebook a lot. She says, "Hey, we need to go look at the polar bear store. it's open again. So, I thought I'm thinking, you know, you're recently, you know, remodeled a convenience store thing. I'm looking I'm thinking, well, you know, it's the convenience store. Oh my gosh. Okay, you need to go check it out. It is They've got prime cuts of meat. They've got They got a sandwich. You got the Muffetta, and it fed me for four meals. It was And I got half a half a muffetta. So anyway, it was it was it was amazing. Patrons tell me I need to be closer to the mic. Anyway, um so folks, this this guy has got like 18 businesses and he's chosen to invest in Northtown and I think go support him. Go hungry. Okay. Um they have choice cuts of meat and all kinds of things up there. Anyway, okay. Also, uh, Mallister Tourism, you know, we're coming in the last week of October here and, uh, you look on there and there's all kinds of Halloween stuff. There's stuff for kids, for adults, for everything. Team ropers, whatever. You know, never never thought Halloween and team roping was kind of I don't I don't know why not, but anyway. Um, also, we've got um the dancing rabbit coming up November. We've got Riptober. Riptober and November.

I don't care as long as it tastes good, right? [clears throat] So anyway, there's all kinds of stuff and then all of a sudden we're into Christmas. We've got the Christmas parade, the $10,000 giveaway. So if you're sitting at home and you're complaining that you don't have anything to do, hey, sorry,

let me tell you about the polar bear store. Jake McNat and him and his me and his mother worked at the presidency. We retired out there and Jake McNat is is Ken's son-in-law [laughter] that I found out I took Ken down to eat down at TJ's at the at the Big Mac barbecue and talked to him and I said, "Well, we should eat. I found out at your son-in-law's restaurant. I'm going to go down there and talk to him and see about renaming that to the to the Green Frog restaurant like Rooster Cogn had. You know, we come through Mallister three times in the movies and in the book and stuff. And so anyway, uh uh John and Ken, you know, they wasn't able to get on the agenda about one citizen having to pay more money to get hooked up to city sewer. there was a hiccup and I think it was because Ken had to take off take care of his wife in surgery. So they're going to try to get that next next time and give it to our consideration so one citizen don't have to pay more than another one just because he's on the other side of the street

and and now I'm going to talk as a freemason. You know, I appreciate the city always helping us with our car shows by providing the money for the for the trophies. And uh we were able we'll be able to present the the prison out there a check for over $2,000 for their employees fund and that's all I have. All right.

And the polar bear store again, I did go over there opened day and and eat and it was delicious. I will go back. Uh it was nice. All the people were real friendly that were there. Uh of course they took the liquor store out and made a uh cooking place back there. So it's it really looks nice. They did a good job. They re redone the floors and decorated them and uh I enjoyed it. I enjoyed it over there.

I'm going to talk about the polar store again. No, just kidding. Uh, I wanted to I wanted to commend the Mallister Activities Coalition, but mainly Dennis Wilson. Uh, they just did a groundbreaking. I attended the day before yesterday, uh, or I'm sorry, it was yesterday on a drag strip that they were building out by the expo center. They'll have mega trucks. They'll have, uh, mud bogs. They're just doing a whole lot out there. They're really, really doing it up. And Dennis is uh, he's the basically the founder of the October Fest. He has worked real hard on that for several years and to have him do this uh and be a part of this, he's just really doing a lot for our community. Uh also wanted to ask, and Jamie, you might be able to help me with this. Uh do we have an ordinance for if a house burns down, do you have an ordinance saying how long they have to clean that mess up? Because at eighth and eighth and oage you and on semino between fifth and sixth there's burned down houses in both places and it's a mess. I mean there's broken boards there, there's burn boards there. Kids can really get hurt in that and if if we don't have an ordinance against that, don't they have a certain time to clean it up or mark it off?

So we try to appropriately give time for them um to work with insurance if there is insurance present. Uh we do send notices, but primarily the burnt structures that are uninsured and just sat there, that comes out of the demolition budget. And so that's um I think we have a little over a dozen burnt structures right now that we'll probably uh start working towards condemning and demolishing those and cleaning up those properties, but there's not a set time limit. Um

that could be a really big safety item for the especially if it's in a neighborhood. I agree because we try to prioritize the ones that are burnt that are near schools and parks um anywhere that it can be an attractive nuisance. Um so we try to take those first. Um I think this year our budget is 35,000. So it's not a whole lot. It's a lot of burnt structures to try to take care of. But yes, it's it's kind of a it's a balancing act as far as working with them and make sure you know they have an opportunity to work with insurance to get them taken down. But a lot of times they don't have insurance. So is there something is there an ordinance we can create Jean that would that would they have to kind of block it off?

Sure. You know they have like like two weeks three weeks. I understand insurance is slow and it's a pain but it's I hate to just leave it open like that because it's it's really dangerous. Certainly declare it a nuisance and and put a limit on it. Can we do that with commercial also? residential and commercial. If there's a commercial burn, a dilapidated structure, yes, we can't require a registry like making them signed up with us, but if the building is dilapidated, we can impose if it's burning some cost. Yes, ma'am. Okay. Thank you. Thank you. I do have I'm sorry. Go ahead.

I had one other thing. Uh the city manager, are we where are we at on that search? Uh working on the charter portion. That's a lot of it. Um, cemetery tour. I David Bill and the geologic [cough] Society did a cemetery tour I think maybe a week and a half ago. It was phenomenal. The amount of Mallister history that they researched, the actors that were there. I I encourage the next time they have one for anyone to go to that. It was amazing. Cemetery was in great shape. It was it was a really um it was just a fun evening at a cemetery. I'm gonna repeat what everybody said. Uh travelmallister.com. Did

I say that right? That's where all of our events are. Check those out. Um the cemetery tour is absolutely phenomenal. It is one of the coolest things that I probably have done all my life. I liked it, but it wasn't scary enough. [laughter] Interesting. I went up to the castle, made my grandson cry. I said that's cuz your wife liked you. That's why. [laughter] Yeah. There was a lot of murder. What was it? Nanny. Yeah. Something that was the giggling granny. The giggling granny went through. But that was

all true stories at the grave sites of the individuals. That that is what was phenomenal about it. I mean, you were there at the grave site hearing the story and they were either from Mallister or they were related to Mallister in some portion. Um, but all all done by volunteers and with Mallister people and it just it absolutely blew me away. the fact that we would have a ghost tour. That was [clears throat] a that was a really really cool deal. Uh Wave football game this week. Um Halloween will be on October 31st. Um just encourage everyone uh if you've got any errands to run or anything to do, try to run them early and stay home because we're going to have a lot of kids on the street. Hopefully we have some good weather. Uh congratulations again to the band on third place at state. I mean, really, if you'd have a chance to to come out and we should should have called you. We were in Musco. [laughter]

Uh, it really is a good show. I'm the one you're all pretty boring anymore. Yeah. Welcome to the club. Uh, October Fest went and tap the cake and did the opening ceremonies out there. Really cool event. Lots of participation. Um, and I think that was year two. October Fest. Three. Three. Year three. They're good.

Yeah. uh definitely gained some traction and uh really cool event. Uh getting to cut the the ribbon on the airport. Uh I mean, when you start talking about what we're going to have in the library, what we have with the shops, the tips paying off, the extra funds coming in, the library remodel, all these additions to the parks and the splash pads, and I've probably forgotten five different things. Absolutely phenomenal the momentum that we have in this community. I mean, what a great place to be. Leadership Oklahoma had their um justice day. So they came out toward Macapp and the prison um and got to speak with them and um just another good time to showcase their community. Got to talk to them a little bit about why Mallister is so great. Uh and like what I do with every group, I invited every single one of them to move Mallister because I think this is the best place to be. And so we'll see if they take me up on it.

[clears throat and cough] I don't know. Some of them are city managers and council members of their community, so I don't know if they're going to going to take me up on it. One of them is my wife's best friend, so she wouldn't do that. She'll [laughter] do that. Oh, well, I will personally call her and bite her if we if if we need to. I think this is the place to be. And um I had Adrian run a pothole count the other day on try to do some street repairs. Apparently, I've reported 20% of the potholes. So, I need everybody to give me a little bit of literally run for my money on this. We've only had I think it was 107 last count. U

that Oh, he's he's added it up. Um but honestly, there it's a fast response on getting the potholes filled and it it is uh something we can do. I mean, we do have a 20 block program uh that we're working on. Uh you kind of see some of the uh the gravel alley that was behind Arvest uh that's currently uh in the works at the moment. And do we have another way finished up or is that the first one? No, this is the third or third third or fifth project. Third or fourth project? Well, I mean in the 20 block set that we just approved. Oh, so they've been hitting them. They're moving fast. All right. Tommy left. The third or fourth one.

Yeah. So, we're definitely making some some progress on some streets. But that little bit of maintenance is uh is kind of key to to helping out and keep things 109

109. And honestly, 108 was probably me, too. So, [laughter] it's it really does help though. It sounds kind of silly, but uh using that app, Mallister Connect, uh just makes it easy, says sets the location, takes the picture, and uh helps improve our streets. Uh with that, I'll take a motion to convene Mallister Airport Authority. Motion to include approval of minutes from October 14th, 2025 for regular meeting of Macallister Airport Authority. Confirm action take on city council agenda item C and adjourn. Thank you. Councelor Batty, second councelor Gilmore for Vice Mayor Batty. Yes. Gilmore. Yes. Roden here. Vote right? Yes. [clears throat] Woodley?

Yes. Stone? Yes. Mayor? Yes. The motion carries. Now take a motion to convene as Mallister Public Works Authority. Motion to include approval of minutes from October 14, 2025 regular meeting. Mallister Public Works Authority confirm action taken on city council agenda item C489 right before that. Oh, that's a continuation. Okay. 91. Yep. Uh 11 council boat right second. Councelor Roden. Councelor Boatright. Yes. Rhden. Yes. Gilmore. Yes. Woodley. Yes. Stone. Yes. Batty. Yes. Mayor.

Yes. The motion carries. I take a motion to convene as Mallister Retirement Trust Authority. Motion to include approval of minutes from the September 23rd, 2025 regular meeting Retirement Trust Authority. Approval of retirement benefits payments for October 1, 2025. And adjourned. Motion. Councelor Stone. Second. Councelor Batty. Cage. Coral. Councelor Stone. Yes. Batty. Yes. Woodley. Yes. Rhden. Yes. Outright. Yes. Gilmore. Yes. Mayor,

yes. The motion carries. style. Take a motion to convene Mallister Economic Development Authority. Motion to include approval of minutes from the October 14, 2025 regular meeting of Mallister Economic Development Authority. Confirm action taken on city council agenda item C57 and adjourn. Motion council Gilmore. Second, councelor Boight Gilmore. Yes. Vote right? Yes. Woodley. Yes. Rhden. Yes. Stone. Yes. Batty. Yes. Mayor,

yes. The motion carries. file into executive session. I'll take a motion to recess into executive session in compliance with section title 25 section 307B4 pursuant up to 25307B4 uh to consider confidential communication with the city attorney concerning a competing claim against Royal Water District number 7 take appropriate action and open session. Motion. Councelor Woodley. Woodley. Second. Councelor Stone. George F. Councelor Woodley. Yes. Stone. Yes. Roden. Yes. Boight. Yes. Batty. Yes. Gilmore. Yes. Mayor. Yes. We're now in executive session.

All right. It is 8:46. We are back from executive session. Mr. Hammonds, you want to read the appropriate motion? Thank you, Mayor. Pursuant to 25307B4, the council did convene an executive session to receive confidential communication with the city attorney regarding a pending claim against rule water district number seven. No votes were taken, no polls cast. Only those items listed on the agenda were discussed. At this time, I do believe an appropriate motion would be to authorize the city manager to terminate water utility service to rural water district number seven effective 9:00 a.m. on Monday, November the 3, unless the city manager has reached a satisfactory accord with the rural water district.

Do I have a motion to approve? So motion councelor Batty. Second, councelor Gilmore, would you call the role? Vice Mayor Batty, yes. Councelor Gilmore, yes. Boatright, yes. Woodley, yes. Stone, yes. Rhoden, yes. Mayor, yes. And the motion carries. Like to remind you to help us control pet population, have your pets stay delivered and they are journeyed.