Council - Regular Meeting

for uh coming out. I know we've uh you know it's a Saturday. It's family day and uh also the council members that are here. Thank you. Um let's try to um if it's been presented to council, I think that can be um omitted. Let's try to speed this up. U we we toured some facilities. If that's in your presentation, we've heard it. So, um, you know what what I want is, you know, have discussions if we need to, but, um, if we've seen that information, I don't want I don't want everybody's time to be wasted. Let's try to and if we can get out of here earlier for everybody's sake, let's do it. Go ahead.

Good morning, Mayor, Vice Mayor. Excuse me. Real quick, I think mayor, we have to do a roll call and start the work session. Okay. So, Roll call. Uh the pledge. No, we're gonna call that. Okay. So, we'll just roll call. We have uh council member Gonzalez dearo and vice mayor Castillo and myself. Okay. Thank you. Four council members.

Good morning, Mayor, Vice Mayor, Councilwoman. Um today we are going to go over um all of the budgets. Um again I am not going to go into detail in any um particular item especially because if if we've already presented it to you or if you kind of know I'm just going to highlight a few things. I'm going to do um the increase decrease. Um just kind of giving you a forewarning. Um this is a presentation of wants. I have not balanced the budget. Um, so we will probably have a couple of rounds of decreases um due to revenue sources and incoming revenue. Um, but for the most part, um, all of the directors tried to say stay pretty conservative. Um, there are a lot of things that impacted a lot of our budget. Um, one as far as overall operations cost has increased almost 10 to 15%. Um, also, um, trying to keep our personnel, um, within the city of Summerton, it has also impacted our budget as well. um other items as our CIPs grow um those have impacted our um our budget, but um we've tried to stay within our limits and tried to stay pretty conservative to make sure and ensure that all the operations are taken care of. Um our biggest asset as far as the personnel is taken care of as well as um getting those CIPs in that council um wants to move forward with. Um I the presentation will be um going through each and every uh budget um and then also going through CIP's additional personnel requested as well as the enterprise CIPs.

So we'll start with U mayor and council's budget. Um the only highlight that I have on uh mayor and council's budget is um an amount for the self-insured plan contribution. Um uh we admit as the health insurance committee um and we have a health insurance plan that is self-funded. Um we have been addressed that um this fund needs to be um contributed um in order for it to grow. So, we are putting 300,000 in that budget for right now um to help maintain the premiums for employees. The amount of the budget um from last year to this year increased 60% partly due to that one item um which you can see the difference of 330,000. Shan, why is that included in the council budget?

Um, it is included in the council budget due to the fact that it is a contribution. Whose contribution? Uh, the city's contribution.

Any more questions? The city's contribution. Define that, please. the city's contribution, meaning um we have to get one lump sum in order to build this this self-funded account. Um it was recommended by the health committee that we start growing this fund due to not making the premiums higher for the employees and that's strictly on the health the Mexico health insurance. We have been pushing that Mexico health insurance to lower our US premiums and US um basically claims. Sorry, lost lost words.

And and and I can elaborate a little bit more on that, council member. Um you know, I'm part of that health committee and what it is, I mean, these last two years, I mean, from uh the feedback that we've been getting is very positive from from staff and we really want to continue uh moving in that direction. um just in the first in the first couple of years as we started uh you know coming up with the premiums um it it came to be that we're it hasn't been sufficient to offset those costs. So we want to make sure that moving forward uh we you know we have uh we have the budget, we have the funds so that down the road we can uh uh provide the city with some flexibility and that's really what it comes down to. Uh we in a way we kind of started a little bit behind the eightball just because we didn't have any data as those claims were coming in and now that we have a couple of years with the data. Uh you know with this contribution it should put us in a position to you know we're we're going to make make it grow and we really uh this is more like a like a um um you know it's a benefit down the road. It's kind of like the growing pains right now uh to make sure that we put ourselves in a in a good position in the future.

So this is for all employees, correct?

So my my question is those 300,000 why wasn't it divided per department? um due to the fact that it is general fund. So instead of dividing it all the way through all of the departments as per individual because then we would have to do a roster and it it's not necessarily for an individual. It it's a contribution that should have been made um years back when when the self-insured fund was growing. We can move this to move it to administration. We can move this to move it to finance similar to like how we do the insurance. That's fine. No, no. My question is like 300,000. Let's say you have five departments, it would be 60,000 per per department, not you know, per name instead of for on council's budget. 300,000. When I saw I was like, damn, what can we do with 300,000? You know, let's cancel the insurance because I'm not going to use taxpayers money to pay for our Mexican. That's how I saw it when I first looked at it because we have it on our screen here. But um I guess my question is why wasn't the whole amount divided by department not by person. So it doesn't it it just to me it gives a wrong impression of this is how much were unless of course you know people want to pull the finances as and and ask but I don't know I just it looks but okay

I mean and and like I like I had stated I mean we can move remove it from the council's budget so it doesn't look like it is council's expense um and put it in administration or finance. finance holds all of the um like liability insurance and because prior to um a few years back they would divide these expenses all up but it's all coming out of the general fund um and and because the finance department is we don't have several people for payroll we don't have several people for AP we don't have several so that time consuming to try to divide it and it's coming out of the same fund um didn't make any sense so We try to make it a little easier as administratively on our side. So that's the reason. But like I said, if we get direction to remove this from council's budget and go ahead and put it in admin's budget or finances budget, we can do that. That's not a problem.

Mayor, uh if I may real quick, I just want to remind uh council members if make sure you have your mic on uh when you're speaking. That way it's getting recorded or they can hear you properly. And I also want to bring up this is a this is a retreat. So don't don't ask me to speak. Go ahead and feel free department heads to to speak. I just wanted to have it as interactive as possible. And uh that's why I didn't like this setup. But but feel free to speak. You don't have to ask for for u the floor. So go ahead. U also this 300,000 is it is it an additional to what we're currently paying? Is it a onetime thing or what?

It it is an additional to the current premiums. The premiums are not covering the claims. Okay.

Um and and in order to have the premiums cover the claims, the increase for that for the Mexico the Mexico insurance would affect the the employees almost 100 I believe it was about 110%. And this uh again uh mayor uh this is a recommendation. This is what we're looking uh we wanted to propose. Uh you know uh we are as because I do sit on on the committee as well and we are looking at different options. Uh we want to benefit to the to the employees. Uh but we understand it's got to be sustainable. Uh so we're looking at those options and and seeing how we can you know there's going to be impact uh for that but we're we're trying to see what we can do uh to decrease that impact uh to the employees. And and and I I also want to add that, you know, when we were in the in the committee, we um you know, I know it's when we look at it, we see it 300,000, it it kind of seems like a big number, but if I'm not mist, correct me if I'm wrong, but if I'm I'm not mistaken, I believe we had about 175,000 were already kind of like committed to this, let's say, to to to this pot. So in in in in reality it's it's really only an an addition of like 125,000 to kind of offset uh if I'm not mistaken it was

that is correct. Yes. Because because of the the um help me the the the waving of the uh of of some employees waving the insurance. It's it's an IRS ruling um um for for the HSA card. um when when an employee um goes to do the HSA, they cannot have a supplemental Mexico insurance. That's a new law.

It's a new law. So therefore, we have several, I believe it was more than half that um have our US insurance, have our um Mexico insurance as well as HSA. So we're contributing to that HSA. So that con contribution, the savings that we're doing, it is part of this 300,000. But what I was stating to the committee is we need a just a lump sum so that we that we know that we can take that lump sum and plop it in our um self-insured medical account because we have a separate account for that. It's not part of general. And that's how it should have been set up um when it was first originally or um um set up, but it was not. So, so it it had it had some as as uh vice mayor said growing pains. Um so we're trying to fix it and trying to make it better, but HR has done a wonderful job um ma um giving the explanation to go to the Mexican Mexico insurance in order to um minimize the claims for us. So therefore, we didn't want to go back and have them say, "Okay, we're we're charging you this amount now. we're going to increase it double um then then we would pro just not have any people going to the Mexico insurance and then um the US insurance will go higher

and we're actually looking at uh what other cities uh are doing uh to address that uh in the sense of uh you know I think previously uh council in the past has talked about you know how they want to support the employees and and uh coverage and so forth. Uh I believe is uh 640

correct? Uh so so uh you know we want to go back and reanalyze that look that bring back to mayor council and really see uh how how that would uh um benefit the employees but the city uh you know part of the whole uh retention and and and really looking at how we could really benefit how the city can benefit from this program and grow it and and eventually the goal is to to uh you know have it self-sustaining and and grow and and we can actually uh in the future uh use it as leverage to offset some costs. So if costs rise 25 15 to 25% one year for some reason or another, we have that flexibility to be able to come back to mayor and council and say, uh, you know what, uh, it went up, but we have this pot and are we, you know, would you allow us to use it to to continue keeping our rates low for our employees, uh, so they have the medical coverage? And our whole and our whole plan in the future is hopefully to get all of our insurancees under. Any more questions? So, moving on to administration. Um, everything pretty much stayed standard other than the um increase in operational expenses. Um the overall increase is uh 6%. Nothing really to highlight. Um

I think the only thing I I want to bring to that is just uh you know as as we look at uh coming up this new year working with Nexus uh and doing other you know the Mexico Arizona Mexico mission and those type of things. Uh I I did add some some monies there because I will be uh traveling with uh council members uh in support of the different projects and so forth. So I did increase that and that's why you see that that 6% uh at least in the oper on the daily operations of travel and and uh and that type of uh of uh projects

and overall as I stated in the beginning um travel like most of our operational line items have increased. Uh the next item is city clerk. Um the new thing on her on on the clerk's um budget is that um she is taking on a portion of the administrative assistance. Um we have one ad administrative assistance that um carries four um components so which is the clerk um uh community development, economic development and administration. Um they help them with day-to-day duties.

And Julia's here today and she's sitting in the back. Um so so her her salaries get um split up across the board. Not the insurance, right? Insurance. We already have too many splits. Um the overall is 19%. Um she does have elections this year, uh this upcoming year. So she does have a budget for elections. That's an increase. And that is an increase from uh Yuma County. Yeah. And I think that's uh about 40 50,000. No, not this year.

One thing we should look at for the future is u those electronic uh ballots. I don't think the I asked um Andrea, she said we didn't have that as a city, but most most other um elections have it. So, you send a link and you can sign the petition. Oh, for the candidates. Yeah, for the candidates. Yeah. Oh, okay. Yeah. Yeah. Uh the candidate link yours. Yeah, I think that would be Yeah, that's pretty sure somebody signs it and just ensures that everything is takes away.

I've seen that in I think that's a growing trend with the other Okay. If you're not part of the party Yeah. That's why it ensures it checks all that and uh say I want to sign somebody from outside my district doesn't let you. So it so it at least those signatures are hard to um Yeah, those are be verified to contest. Yeah. Okay. Yeah. So it just makes it cleaner cleaner elections. Any questions?

Yeah. I'm sorry to interrupt. Um Miguel just texted me um a few questions that he has um and I think I just passed on that first administration portion. It says he says um we need six months of for operations and payroll. How much for the rainy day fund? How much do we have? We have four months. Four months. And that's um via our current audit um information that the audits recommend re recommendation or according to all of the the yes

industry yeah all the industry standards and what we're looking at as far as inflation and everything else we have four months. Yes.

State only requires two. Any more questions? Go on to finance. Trying to get the little slow. Um overall the the two items is um the budget software which I am very um in need of setting up. Um I worked uh this fiscal year or this half fiscal year and I'm hoping to complete it by um the end of this fiscal year. Unfortunately um I'm the only one that's doing it. So therefore um it's taking a little time but um that's through our software. So, I have an annual um renewal amount on that one. Um as well as the training, we have nine uh staff members now. Um we have an additional C customer field representative for our utilities area that's under finance. Um they do half um

Excuse me, you said nine. Yeah, nine. Yes. Nine. And that position was uh and that position was was um for yes for last year. Um it just hasn't been filled yet. So it'll be filled before the end of the fiscal year.

And the reason for that, just to kind of get a quick overview, is we're trying to make sure that this person was going to be able to uh work in the office in the field. Uh so try and look for someone and we're trying to make sure that job description uh was going to be uh is going to benefit finance and public works uh to uh help help the both uh departments in in uh providing better customer service but also addressing concerns for the residents.

So finance uh takes care of utilities. We do not have a separate utilities department. Um but uh working with administration as well as finance, we're trying to um move forward to that and have its own division. Um so that the person that needs to sit there needs to have some type of finance background as well as um being able to work um outside in the field as well. Jonah, can you move up? Sure. Sure. Are you fully staffed? She just said she Am I fully staffed? I am fully staffed. Um I for the per for what was funded last year. But are you fully staffed?

No. Um we did put in four other um positions, but the vetting vettingness of everything um I didn't get any additional. Yeah. And just uh let mayor and council know uh you know we're working with staff uh administration on a a fiveyear well on a It's a fiveyear CIP for all the whole city. Um, everybody has put in as far as divisions and departments put in for um the five-year CIP uh for growth. So

also mayor and council uh when we are talking about new hires, new requests for new employees um obviously all the departments have their own needs and they come with their own requests. We are implementing a process where they need to uh properly justify. They have the entire year the previous year to justify their new request. We receive them. Once we receive it and this is prior to these meetings taking place once the uh administration receive those requests we review them and the ones that are as far as the request information those are the positions that will move forward with the process for that particular fiscal year. The ones that are incomplete or the ones that we don't have all the information we work with the uh directors so the following year they are able to submit the information. As far as justification, again, we're trying to balance all the requests for all the um the departments. Um we're trying that accommodate and be balanced with one department, one year, the other departments the following year and so on and so forth.

Yeah. I think one of the things also just uh is we are looking at the different requests from all the departments uh because as you know uh a lot of us wear a lot of different hats uh because of our size of our organization uh so we're looking you know one of the things and I are looking at at least administration is see how we can balance that uh how how their job description and and what uh what the actual job is making sure that that's properly uh uh question. So it says the majority of overtime is shut off days.

Excuse me. On your right there. Majority of overtime is shut off. Yeah. So the majority is usually shut off phase um because they're doing billing review. Um again I told you that we don't have any utility department or division. Um, so therefore, my accounting specialist is the person that goes through 4,000 meter readings um and indicates which ones need to be shut off. Uh, works with public works um, in order to make sure that everything is um, good to go and they're they don't have a payment plan process. They don't have a um, it's a it's

it's yeah, it's timeconuming. And then and then audit um, same thing. um audit gets put in with all of our operations. So um it's all man, you know, um of course with the two salary positions, you know, we're here, but for the majority, um the the hourly workers do have those time. I I misread it when I just saw the majority of overtime is shut off. I thought you implied the Black Friday.

Oh, no, no, no. Oh, dark Friday. Also, we've been uh discussing with finances the possibility down the road in future years uh to present to council the possibility of creating that utility uh division within the finance department. It is um very important as the city grows that we are able to um create that division just because that division right now as Shona just mentioned is um the uh administrative specialist and everybody that is in the finance department doing other duties are also uh being part of the uh division of utilities. So in the future hopefully um we're going to be able to present council with that possibility, with that request to create a division. A division doesn't mean that it has to be a 10 new staff members, but we need to start small because we are a small city, but we need to establish those new divisions that are coming in that are going to be um basically working focusing solely on those duties that are required. As Jonah just mentioned, we have 4,000 accounts and uh there's our and and it's growing. It's not going to stop and they're not going to decrease. It's only uh continuing growing. So, in order for us to establish those divisions that are going to be solely focused and responsible for those duties, um we need to start breaking and and create those departments and the staff um that we will be requiring in the future. the enterprise division also include trash there trash cans get those calls too that is the new that is the new field um representative that I was talking about that is under finance

and those are some of the things mayor that we want to address with that position there um so the increase is 22% overall um on the finance budget and what was the main increase in that the main increase was the budget software um the overtime requests as well as the travel and the operations going up. The software is at one time or is it

uh three year a three-year term that you guys had uh uh approved a year ago. Um right now it's going on 9:00. I believe the presentation from Nexus um they'd be calling in. Yeah. Okay. And mayor just legal is on Zoom so they're listening in. So if there's any legal questions uh she can she's listening in and we can get a hold. Okay. Okay. Sorry.

Yeah. No. Yeah. So I'm I'm going to be doing her know what's how much is your increase? uh 22%. Good. Thank you. Okay.

And I just want to point out while we're getting this ready is uh that finance uh is moving forward and has identified and we're we're trying to uh have it more efficient. uh our utilities. Uh that's our revenues and we got to make sure that we're we're capturing all that revenue uh and and uh making sure that the revenue that's coming in the city is accounted for and and coming in uh because that's what helps sustain the enterprise and and and our staff. Uh so uh uh finance has been doing a great job trying to trying to find that identify that make it more efficient because the more we come in the more we can do.

Bob, are you available? Yeah, we're here. We're ready to roll. Um so today on the line is Nexus. Um it's Bob and Anna and Tracy. That's his team. um they're going to go over the presentation uh with you and just kind of hit on some points that they're um the reason why they're with us and try to get give some clarity on the process of um funding sources and um funding requirements as well as timelines for funds. Uh go ahead, Bob. I just let me know when you want me to move the slide.

Great. Thank you. Thank you so much. And first of all, it's an honor to be here. We're excited to to visit uh with you all here. We look forward to seeing you in DC here soon. Um and we had a great visit with Louie and the whole team out there. So, we're just um we're thrilled to to be working with you all and um we wanted to take some time today to um talk about um appropriations, the appropriations process, and some of the projects that we are looking to fund on behalf of the city. Um I it's uh just quickly um I worked uh in the Arizona congressional delegation for a Republican member in 19 from 1995 to 2001. Um and my first partner uh Anna Ma worked for Congressman Grahalva and she's going to take the lead on this presentation and uh she worked for Congressman Grahalva and we became good friends, worked together for the last 10 years and then more recently we are so honored to have um uh Tracy Sutton join our firm as a partner. She worked for Congressman Stanton for the last six years as his um his uh deputy I'm sorry as his legislative director and chief of staff and she works comes with 28 years of experience especially with regards to transportation and infrastructure which is one of her um her uh her real strengths in this. So with that I'm going to turn it over to Anna. We'll go through the presentation and if you have any questions or concerns at the end of the presentation we'd be happy to answer them. Over to you, Anna.

Well, thank you very much, Bob. And buenos diaz to everybody. Hope everybody's doing well and eating some burritos and uh some uh cafe, you know. Uh so I we're definitely uh I'm definitely jealous about that whole thing. Um but more than anything else, um trying to get to the next page, that would be great. Um so as Bob said, you know, we are enjoying this partnership with your city management team. Uh we, you know, our firm has been working with a with a number of uh cities and towns and and counties in Arizona to make sure that we bring federal resources back to you, to the communities, to your taxpayers. Uh to us that's an incredibly proud and important moment just because um you know it's it's federal monies is not that much that you can bring but uh at the same time bringing some it's it's a big deal and so you know we kind of brand ourselves as as your feet on the ground in Washington DC in making sure that you're represented with the delegation that the delegation the senators and the congressmen have you in uh to make sure that that they're they're doing the best that they can do to bring back resources, bring back policies, bring back legislation and and represent you and you and your citizens. Uh so some of the things that we have talked to with city management was you know with Lou and the team is the fact that you know for us to be working on and in benefit of the city in trying to make sure to achieve the goals of the economic development, water and infrastructure projects and to bring those home. And so for us uh that's kind of like our bread and butter for sure. um you know as as we were talking to each and every one of you you know kind

of touted the fact that we have brought in over one over a billion dollars uh since the the firm has been led by Bob uh to the state and that's an incredibly proud moment. Um, so for us, we're just trying to help the city of Summerton serve your citizens, your residents, your businesses, and the public. And so that you can continue to grow and thrive and uh get some of that um, you know, crossborder uh, uh, economic development and, uh, folks understand and and know where Summerton is. I definitely know just because it has been ingrained in me by all all your um I like to say that uh Summerton has a lot of uh tentacles around with Luis Aedia, with Ruben Reyes. These are these are my my my friends, right? And uh I definitely feel like you know and and and also I would say Mayor Romero uh and more than anything else them in Tucson. But they're they're touting how great Summerton is and we are so just lucky and uh excited to be able to help you guys. Uh next page please. On community project funding aka eararks. I'm gonna give it over to Tracy so she can talk to you about the history since she has a 28 years on the hill and has seen the ups and the downs.

Good morning all. Well, thank you Anna. Um, as Anna said, since about fiscal year 2022, Congress finally brought back the practice of earmarking funds. Um there had been a 10-year earmark ban in place that um when um Congress changed control in the 2010 election um earmarks were banned. Um and that stayed in place until fiscal year 2022 when they brought the process back. Prior to fiscal year 2022, all funding decisions were made by whoever was in charge um of the executive branch. and it really took away Congress's uh power of the purse. Um and Congress had very little say in how the agencies were spending the money. And so to sort of claw that back um they brought earmarks back and since fiscal year 2022 um the process has evolved a bit um over the years in um how many projects um house members can ask for. it is evolved in who who can ask for earmarks um who is eligible and also the type of accounts that are available to earmark projects. Um so for fiscal year 207 um there are changes that to the process even over last year's process where house members now will get the opportunity to ask for 20 projects each. um this is up from 15 that they were able to ask for previously and the process is opened up where they've opened up more accounts um that can be earmarked for funding. Um in the Senate it's a little bit different. Senators are given um an allocation of money which then they divide up on their among their projects. Um the process has started. Um both the Senate offices and

uh Representative Grahalva's office have opened up their portals for project submissions um and the House deadlines um for our um mid next week. Um and the Senate deadlines are in a few weeks. So we have a very tight turnaround to get projects submitted. Um but we have a number of good projects that we've worked with the city on. And I will just reach out uh toss it to Bob to kind of go over those projects. we have identified to advance um for the city. Next page.

So, if you can Yeah, if you can forward that. There you go. So, um, we've had some really good discussions, mayor and council, with with the team, and we really appreciate Louis and Jonah and Brandy and everyone, um, kind of and that both the the police chief and the fire chief for showing us, uh, what some of their needs are. And through those discussions, we've kind of um determined where we are going to ask for submissions. Now, this is a very strategic process. Um, just to kind of give you some some background, um, Senator Kelly, his office received 478 earmark requests last year. Of those 470, they requested a little over 120. And of those, they got around 50. Just short of 50. They got about 48. My point is this is it's a very very competitive process and what we're trying to do in this process is to ask for projects that are highly important to the city. Not only that, but we're trying to ask for um buckets um that are not as overly subscribed because as I just explained to you 478 requests, we are competing against a lot of different um lot of different entities. But what we do and this is where we are very helpful is we help position by making the right ask under the right appropriations bill under the um the right program to be successful. And so that's kind of where we have gotten to these ask. And what our goal is frankly is to ask every year for three to five appropriations quest requests. And the

reality is if we get one we're doing very very well. In some cases we've been able to get two and sometimes even three, but the reality is getting one is very good. Um and with the the the numbers we're talking about um um it's a significant amount of funds that that are going to the to the city. So the the first project is is the is the pond project, but we're calling it the retention basin and aquafer uh project. And the reason we're doing that is semantics more than anything else. If we call it a pond project, it's going to um raise red flags. People don't want to fund a pond. But this this pond is actually much more than that. It's going to be a community asset, a community amenity. It's going to recharge the the aquifer. It's going to be able to retain water from um flooding and it's going to be able to provide um uh access for the high school and the fields to use that water um for for their fields. So that's why we're calling it the retention basin and an aquifer recharge project. You may better know it as the pond project. So that request is four million and just and and and Tracy, I'm not sure if you explained it um but the sweet spot for ear marks is about$1 to4 million. So that's why we're keeping that range and this one is a little more expensive. So that's why we wanted to go on the upper end of that um knowing that any amount of funding is really good. So that's the first project. The second project is the State Avenue improvements. We understand there's been a lot of um uh uh flooding along this uh along State Avenue and if we can build coververts or or or box coververts or a drainage system that can keep State Avenue open at all times. That's a $2.3 million request. And one of the reasons we're asking for that one is we can get that funding under

Homeland Security under the PDM program. It's called the pre- disaster mitigation program. And that program is not as overly subscribed as some of the transportation programs um that we that we um that we typically ask for and we could under this project. So that gives us a better um opportunity to be successful. And then the third request, and we're still kind of playing with this, is for four police cars, but in recent conversations, um we've we've had with the chief and with um with Brandy and the team is that um you know, 491,000 for four police cars. We think that the that the city has made it known that they could really use 12. And that still falls in the sweet spot. That would kick it up to, you know, close to $1.5 million, but we still think that's a really solid ask. And just for your own edification, um, Senator Kelly really likes, um, quantifiable projects and and widgets as opposed to the actual project because sometimes these projects take several years, but to deliver police cars is a tangible something that he can deliver right away. So, he really likes those, which is one of the reasons why we wanted to meet with the fire chief and the police chief and and this is uh kind of kind of the um the ask. And then the final request potentially is the wastewater lift station for about $3.5 million. Um obviously uh there there needs to be uh a lot of improvements to the the wastewater system. Lift stations have been um uh been successful in the past. there's several different programs we can apply for this project under. So, we feel like that is a very good um place and an opportunity um to to go for a potential um potential earmark. So, those are kind of the four

we have targeted at this time. Um, of course we are always open to suggestions and we're um always open to um talking about where we can be successful and what are good ask and what are um badass bad potentially. But I I want to be clear that it's been great. We've had again as Anna said at the beginning we've had a really quick turnaround on this and and Tracy uh re reiterated that as well. We've had an extremely tight turnaround since we started working for the city and I really want to compliment the the city team who's gone all in on this has really helped us identify these projects. So with that that's kind of the the projects and then I I don't know if this is a good time to stop and ask questions but but um if not we can move on to Anna to kind of talk about some of the timelines.

I have a I have a question. This is uh Mayor Annayia. Um there's one one project that you know has me concerned. Uh the county is building a lift station is going to connect it to our sewer and uh I think they're using Colonia funds, but one of the things the the city asked was for it to be upsized because it's going to cross an area of maybe three miles that's commercial and there's no sewer there. So, so we're working with the county's engineers to to add capacity to that line with and and that's probably going to be constructed. It's already under design maybe in the next

28. I think 2028. So, it and and I feel for for for that project, we're going to have to come up with the additional funds somehow, but is there monies for that project? Because at least that that one is coming and already being designed and working with the county and that would help us with our economic development there. The commercial from Summerton to Orange Grove with which is a Colonia a trailer park basically.

Yeah, Mayor Mayor, that's a great question. And um and I I heard I think I heard Louis in the background saying FY28 it's ready. So, we have to be really careful about the way we use federal funds. So if you guys are paying for the design, you then can't get reimbursed for the design portion. However, if this is if you need to add capacity and I'm looking at connecting with the county, if you need to add that capacity, maybe in another year if it's ready in FY28, we should probably ask for it next year potentially. And um we could ask for the construction funds that are different from the design funds. But

yeah, we we've heard ballpark figure of um three million. Yeah, three million to to increase capacity of that line. Bob, I don't know if you can hear me, but uh I can Louie. Okay. Um yeah, speaking louder into microphone. I think everybody can hear me now. Um the my the question we had and I just want to make sure that uh council you know mayor and council is that they they're looking at completing construction in 2028. Okay. So uh I don't know if you can I I don't I wasn't sure to go through the time frame on we need to ask for it now. I mean

yeah Anna Anna's right. We need to ask for that now. And then, as I understand it, the wastewater lift station probably could wait. If this one's a more emergency in need, then maybe we flip those two out because 3 million again is right in that sweet spot of the ask. So, I mean, we could easily flip-flop those out. Um, Louie and mayor and council, I defer to you as to to Bob, can I can I interrupt? Um with this um remember again going with the timeline um we are not going to have the detail um to present this within the ask of the portals already opening.

Okay, that's one of the reasons why we had discussed this when we had met the last time that this was one of those projects that the timeline didn't work because if you got funded for it, we would already be starting this project. Yeah, and there's no type of reimbursement for it,

right? Yeah, that that's right. And I do do recall that and I apologize for not remembering that. My blood is my my my brain is like mud after this week. It's been a it's been a long week. But maybe maybe that maybe segus into um to Anna talking about some of these timelines because I think that's really important and then maybe we can come back and ask questions. Would that work for you, Mayor and Council? Yes. Okay. So, maybe we flip to the next page and Anna, you can talk a little bit about how the whole process works. I have a quick question. I I have a quick question just just for clarification. Um, so these projects that that were stated, uh, we're going to be submitting them uh to the portal next week.

Correct. They've already actually one has already been started from last week and and then um Monday there's six portals that we're going to be submitting to. So all these projects are going to be um submitted within the next week. Okay. And then and some of them some of them within those projects some of the portals um are only open the week that week. Yes. Because I I know we also need the the fire truck the ladder right and we'll go into that one as well. Okay.

Terrific. Well, yes, thank you so much uh for the clarification here on on this and we'll definitely come back to it, but you know, we since FY22, you know, new rules, new new new ways to ask for ear marks and so we've been very fortunate again as soon as Louis and the mayor talked to us about coming in and uh uh coming in to advocate for the city of Summerton, uh we definitely came in, met with the with uh the staff, met met with uh some of you the council members, council mayor and council and to just discuss what uh qualifies for federal funding, what identifying projects, you know, obviously right now we're at this phase where we're submitting after identifying the projects, the four the four or five six projects and we can still talk about um that's that's right now the process of submission. So the the the going to the portals and uh there's a there's a lot of information that is requested by for these projects and thank god staff is is is is there um you know once and this is just how it works. Once the deadlines for the submission ends, staff goes through all the submissions, make sure that they have everything that they requested, including those. For example, Ghala is asking for two letters of recommendation. One of them could be the for mayor and council. So you need another one from you know another affected party uh for the for the for for example the police state police uh vehicles could be police chief uh etc. Uh so they go through all the the reason why they're truncated the time of submission is truncated is because they're actually going by the timeline that the committee has set up the majority has set up. So

staff for the congressional offices makes makes elections recommendations over to the member. The member approves and then a few weeks later maybe a month later or so they'll announce the projects that were chosen under their number. Right? So for Miss Grahalva, she can only choose 20 of those 200 300 projects. I mean, I'm just kind of stating I mean, that's the average uh of projects that people submit, right? The within the district for the senators, as Bob said, last year, Mr. Kelly and Mr. Ggo got over 400 submissions. Um, and so they have to whittle down to whatever number, money number they're given and then choose the choose the projects within each bucket, right? So also within transportation bucket within water bucket within etc. So each one of those um categories has a certain amount of monies or a certain amount of u restrictions and so they submit those over to the appropriations committee and the appropriation committee takes a while to kind of go through all those projects, converse, have conversations with the staff and that's when staff comes back sometimes to us uh to the city or or to us uh being involved. of Anna and Tracy as being as the secondary contact to just get more clarification on the projects, right? And to get, you know, more granular um questions because the committee is asking these questions. Um and so once they're once Congress goes through their appropriations process, which means you know the members they they'll have hearings in the summer, they'll have conversations about passing uh bills, etc. And it could take from

summer through fall through early winter sometimes. Um, it all depends on timing, but once Congress approves his appropriation bills and the president signs them, then it goes into federal law, which is awesome. It means that we we have some earmarks. But here's the rub. The rub is that federal agencies are given about 30 to 60 days to transmit the information, right? So, they'll get the information, you know, the police vehicles were approved and then they get over to uh the the justice department and they get to the right department within the justice department and then the right department at the justice department reaches out to the city to say, "Hey, you got this money. You have to fill out more paperwork." And once the paperwork is filled out, and it could take from 30 days to a year depending on each agency and that's just been our experience, then maybe you get the money. If there's no if there's no um bumps along the way, Tracy, Bob, could you uh have I missed something?

No, I think you covered it, Anna. I think um you know every agency is different in the time that they move projects. The one big thing is anything that involving construction is important for you not to start construction on any project before you have the funds in hand because the agencies cannot reimburse you for work that's already been completed. So that's just something to keep in the back of your mind um as as this process moves forward. So we definitely ask all our our clients to think about projects that you have some sort of lead time. Uh understanding that during design phase maybe a year or two later you're start construction we can ask for those funds sooner rather than later. Uh so this is this is probably why the conversation on on the lift station and and the sewer system might be a good conversation to have right now. Bob, any additions to the thoughts?

No, I think I think both you and and um Tracy covered it. It's just I I think I just want to reiterate this is a long long process. This is not we get the money. We we asked for the money today and it appears tomorrow. We we are the the fiscal year of fiscal year 26 started on October 1st last year. We still don't have DHS appropriations for fiscal year 26 even though we're five months into the fiscal year. So, I just want to reiterate what what Anna and Tracy have always already said that this is this is a long game. It may take if we apply next week for these earmarks, we may not know that we have them until this time next year and then we have to work through a process with the Department of Justice or whoever we get the funding from. That could take six months, it could take a year, it could take two years. I mean, it is a very bureaucratic process. So, that's why we need to start thinking about some of these projects in the future because they're not going to happen tomorrow. So, yeah.

And and just to give you a a a rough idea of what we're dealing with. So, um we got appropriations for the main street developments. Um that portal has just been finalized and is waiting for RFP now. And we got those aortionments three almost three and a half years ago.

And and that's and I I appreciate you saying that because as much as we would like to say that you apply for the funding now and get it tomorrow, that's not the way this process works and it's very frustrating. But I will say this too also. One of the things that we do very successfully quite an honestly is we are the squeaky wheel for the these projects when they get caught up at the Department of Justice or Department of Transportation or HUD or Interior. We call those folks, we work them, we get Congress to send them letters to push them to get the money out. And so our hope is that it won't take that long. But we want to be very realistic with you today that these timelines um it doesn't it it it's not as quick as we would like it

and you would like it frankly. Yes.

And and with these portals um when they open up we have to have scope of work, we have to have budget. We have to have all of the design planning phases ready to go for this scope. Um, so you'll see when we go start going through the CIPs and the and the and the the budgets as far as that's what we're working towards. That's what we're trying to look forward and trying to design for um for instance a public works facility um extending um the PD comp or the public safety complex those types of things for in order for growth because right now we don't have those items. Um uh the reason why those four individual items are there is because those were ready those actually had scope they actually had design already have been vetted by by an engineer and and made sure that everything was there. So because once these get uploaded and they say the aortionments and that timeline where they come back for the scope of work or or get into the how how they said get into the weeds as far as trying to go back and forth with it. um that scope cannot change

and more importantly uh you know they fit the timeline that uh Nexus has provided. They they we have that flexibility to do that. The only one on that list that would uh may change is if we partner with a developer or do something with the lift station then that would that would if we do that then that one goes out because once we start it there's no reimbursement. uh we can't we can't go to corporations again or or or uh say hey we still need money for this uh federal funding can be requested once a project has started

unless you know Nexus tells us something differently uh then then we can but uh to our understanding that that's how it works that that is that is right Louie um but what you can do and I explained this earlier is if you do design you can pay for the whole design and and the federal funds can do construction, but you can't do part of construction and then get federal funds and then reimburse yourself or or use that. You can't start a section of the project um and then use federal funds. And we have some aortionments back from 2022 that that was how it was addressed and we are still fighting for that money.

Yeah. Let us know what that is. Frankly, we we we don't talk about it here. We had uh I had asked Ronnie is focused on the aortionment right now and then as soon as we're done with that then we'll get that all that stuff over to you. Yeah. So we can be the squeaky wheel because we we'll help we'll help loosen that up. And then of course um federal shutdowns don't help the situation um and and building these portals. We only have one grant writer that does the administrator administrative job. So so she does both. So um you know trying to get all of these portals set up are timeconuming. So so let's say for for example our projects don't get selected this year. We roll them over to next year. Okay. And then that gives us that ear to kind of think about more

correct to to throw in because I mean my thinking on seeing this is we want to make sure that we put as many projects as we can so that at least some of them can can be selected. Correct. Yeah. But like Bob mentioned, you know, they they they're very strategic and methodical of how they want to uh ask for funding. I don't know if Bob, if you could elaborate on that.

No, that's absolutely right. We don't we don't want to ask for four projects under even though let let's say the and this is just hypothetical. Let's say the city had four transportation projects that were the four highest priorities. If we ask for four transportation projects with the most we could ever get is one because they're only going to pick one. But what we've done with these ask is ask for different buckets. So we increase our probability of getting one, maybe two or three, but then they might say, you know, for instance, this last year they the senators wanted to finish the Douglas port road. So they put all of their transportation funds into that one project and almost nothing else across the state got funded in terms of transportation. So that's why we're playing our odds. It's we're we're to some degree we're trying to game the system um to to to to ensure that we can be as successful as we can.

Oh yeah, we might have priorities. So, we might have priorities, but uh they won't maybe they they won't align with the appropriations and we have to look at other funding. Correct. And

you've been really strategic about um trying to start designing some of these priority projects so that we can have them ready and have them readily available um to to submit for funding. And we have specifically had conversations with staff and and talking about these submissions in understanding that we have been talking to congressional staff and their bosses, right, about what their priorities are. So we try to align the members priorities with the city's priorities to get us the best chance of success. So, uh, it's one of those things where, you know, it's it's really strategic and that we, Bob, Tracy, and I geek out on this, I like to say, right? Uh, we definitely like to figure out the puzzle and, uh, definitely try to figure out the right pieces to submit for the better chance of success. Um, and so, you know, uh, I like to say proof is in the pudding. So, you know, we we'll definitely are looking forward to trying to bring home a lot of bacon for you. What type should we go to the next?

I have a question. What what type of projects have a better chance to be financed or appropriated by this administration? Where are the most uh funding? because um you know we've been doing our walkthroughs here for departments and uh I'm pretty sure well not sure but I feel that probably public safety we uh we went through um with uh our fire and police and they uh need a training room and also with our court. It's uh it's very old. It's when it rains it floods. So we uh here in the next couple years we need to do something about that. So um is are those type of funings more available than say the a wastewater project?

So that's you know and that's a good question and it it really depends on the year but by and large the most popular programs are under what we call the THUD program transportation housing and urban development. The EDI program is the most subscribed uh program in the federal government. It gets the most requests. It's the most highly competitive for a number of reasons. Probably the most important of which, which is it's 100% grant funds instead of having a match. Um, so, you know, unless it's a really, really, really, really great project like the aquafer recharge, we think that's a great project and that could be possibly funded under there. We we try to stray away from that transportation. Everyone has a transportation need. So that's why we like for instance the state avenue improvements that could be a transportation project but there's a bucket under FEMA that I explained earlier that's called PDM pre- disaster mitigation that funds these box cover culverts and things like that that is there it's less overs subscribed there almost every program in the federal government is oversubscribed but that one it would less overs subscribed and to get to your point about projects I I things like widgets. Senator Kelly really likes He loves doing police cars, ambulances, hazmat vehicles, those things. He loves doing those because they that can be delivered right away. Boom. Do a ribbon cutting. He looks like uh you know that's a very good um tangible result that the that his constituents can see. So yeah, I mean it really it it really depends on the year but consistently what we have seen is that there are some overs subscribed programs where we try to stay away from and there are other programs that we try to target for. So and that's what we tried to do here.

Bob, can you mention about the firetruck requests?

Yeah. So, um the fire truck request is a gray request and we we would like to eventually do something the the um where we would request that would be under the AG um CFP um program which is the community facilities program. The only problem with that program is that the match is a high high match. Um so that's one of the ones we stayed away from. uh in this round because I think it's either only 35 or 45% uh federal match. So um

and let me let me explain the ladder truck and the ambulance request um so that now that Bob is on the line you guys can ask questions just in case you have questions. So the ladder request we are putting it in our CIP. It is a four-year buildout. So it's four years to get this truck. Last year when we asked for it, it was 1.6 1.9

1.9 million. Now it's 24 just in a year. Um if we would have started it last year, we would have saved that money and we would have paid it four years in a row allocating payments. The vendor does not charge interest. He allows us to make those payments. So therefore on the fourth year we make that payment and the fire truck is paid for the ladder truck is paid for. Now since we waited um we are you know from 1.9 to 2.4 um and if we do an aortionment or if we ask a request for funding again it is a four-year buildout. So, yes, it does fall in the timeline, but the amount of money by the time that we get the money is going to be less and we're still going to be paying out. So, we want to really think strateg strategically on these items. With the ambulance, the sweet spot, as they had stated, is in the millions. Um, the ambulance is a two-year build out where we can divide that payment up in two years. Same thing. Vendor does not charge interest and it allows us to make those payments. So therefore, we can pay it in two years and have two. Now, that's not to say that we won't ask for a ladder truck or won't ask for an additional um ambulance because we really, really, really are trying to make sure that we stay on replacement plans because the city of Summerton has not had that in the past. So, we're looking at vehicles or equipment that is like 20 plus years old, 10 plus years old, a lot of mileage, and we're at a position where we're trying to make sure that everything's running consistently and making sure that everything is, you know, especially with the with the

public safety to get to get the items that they need. So, that is the reason why those two projects in particular are not on the aortionment request. And I have a question on on that. that um say for uh future needs, the uh Summerton Fire Department also serves the uh Cocoa Tribe. Is there funding that they could tap into and maybe in the future we can work through them to acquire uh funding?

That's a very good question and the answer is yes. Um and the good news is tribal um tribal requests are fall under different buckets so that are also um less subscribed. So that is a you know a partnership is a great way to go especially with the tribe and we and we have um had those discussions um with chief as well as administration um to go and revisit that

the trading room Yeah, again uh again uh you know that that's going to take some time because again the pro the the portals are open now. Uh Bob, I don't know how if they have a different portal or timeline or it's the same for uh the that type of funding it would be the same I believe for for the tribes for the next coming years. We're looking at training.

It's a good conversation. This is also, you know, whenever Miss Grahalva, Mrs. Grahalva comes and visits, definitely let her know. I mean, I the the chief was actually very kind in giving us a tour and showing us it's like this is our training room, which is incredibly inadequate to to be able to do things. So, I definitely feel like, you know, having a visual for her would be incredibly helpful. and having the uh you know again leadership from the cocoa at that uh walkth through would be would be key and uh and and more venues to actually request money for you.

And just and just want to point out that uh Nexus did do a walk through our facilities and we showed them what what each department director uh kind of went over the needs and uh what what they were looking for. Yes. Thank you. Thank you for that. It was great hospitality. I I have a question. I have a I have a question for Jonah. Jonah, you mentioned that um you and the chief just stated that because we waited um last year was 1.9, now it's 2.4 and then you reiterated and said because we waited. Did you ask for a ladder truck last time? Yeah.

And so did we deny it? Is that what it was? Or so how come at that point? Because right now now I'm understanding clearly that you know it's a long wait and we could pay it. there's no interest and you know these are funds that we could um try to fund. Um I'm just like I don't know just

no I I I was in the same position as you. Um it it was the fact of um and and I'll take a little bit of responsibility on that. It was my second year here trying to learn everything. I believe chief just found out that they were no interest. They were allowing us to do this. We did this this year, got the information because we wanted to come back to give a good um funding source. Um all of his um all all of FIRE's um requests are large requests. So So they look scary. They look me balancing the budget as far as trying to make sure that we have enough funds for everything. um going across the board it is um so so in all aspects we use the year to figure out what we can do and how we can do it um you know um and so that's what we found out so that's how we're presenting it um I I know that that a lot of um of course mayor and and and council got got the feedback of the the aortionments and and you know hey these guys got money for for all of these items. Um it's just that we we haven't had that replace haven't had the funds to just do the replacement and and somebody hasn't taken the time to look at all your aspects. Um we have now tried to look at all the aspects and that's the reason why that's there. So Nexus did um recommend to ask you know Cong Congresswoman Grihalva to come tour and or did she already or did she no to come tour and so that's the purpose for us to ask her to consider what we're asking for and then if that's the case and she touches her heart and says yes we're going to fund it she has four years to pay or you know get those funds or do we get those funds right Yay.

So we we can't even request to build it because at that point in time say if we're committed.

So so so we put it in the portal, we put it in and they and they come back in that sixmonth time frame and say yes, you have the money. We can't order it until we have the money. So it need so it goes to an agency and then the agency has to open up a portal. Then the grant writer and the grant the grant writer SLadministrator has to go there and build the portal and then we'll build the portal. Once that build the portal, that doesn't even mean we don't even know what's going on with Congress or the government. If they have a shutdown, a partial shutdown, if they have um one of the agents not working and they let them go, there there's so many aspects to that. So then by the time that we say yes, so by the time that we say yes or they say yes, um we're into year three. We're going to have to pay that in in my opinion. We're going to have to pay for it because this process is too long. This process is too long. Um it doesn't work that easy. The appropriations takes too long. It takes too long.

It takes too long and and it it's it's a four-year plan. We're gonna have to fork up the money because if we keep waiting longer, it's going to be much costly. Much costlier and and unfortunately we're gonna have to look for other projects. And one thing is that we will we are planning so that that doesn't happen again. Yeah. That that's the important thing. That's the whole thing.

Yeah. And that and that's what we're doing is for these replacement plans. I mean, you can ask the directors individually how many times they hear that when we meet with them on a monthly basis is where is your replacement plan? How are you doing with your replacement plan? And that goes with everything. It's not only our vehicles, it's not it's our equipment. It's our um you know, our equipment in our lift stations. It's equipments in our facilities. It's everything um because it has not been done. So, we're we're trying to catch up and and as um vice mayor said earlier in the conversation with the um Mexico self- insurance, it's our growing pains and and unfortunately it's going to be our growing pains for a couple of years, but we are really trying to push to get all of these items ready. Um you know, basically what they call it is shovel ready for the fact of when when time comes and we can open these things up, we we can we have everything. We're not scrambling to try to figure it out or putting in a scope of work and then the scope of work is not the scope of work that we did or you know there there's a lot of aspects to it that we're we're really working on. So, let's not waste the time of the congresswoman take her to see public safety, take her to the court, you know, find money to build her or or fix it, you know, and that's and that's interesting room too.

You know, don't even concentrate on what she's able to produce and and help us with. If she's not able to help us with that most important part, move on. let you know and we have to figure out how to fix public safety but you know priority. Yeah, that's that's the point. Okay. Well, let's separate when I'm talking about police and fire, but that but that's the point. I mean, even even with I mean, there there's so many aspects and like I had stated if as we go through the budget, you'll see that that we have a lot of growing pains and catching up to do. Um, and and we're working towards that in hopes that we can have projects in the future for our future growth that we can get help with.

Four year term. I have a question regards to appropriations. Um, when Senator Gyos came a couple weeks ago, some staffers mentioned um, and correct me if I'm wrong, some staffer mentioned that they weren't going to look into um, submitting um, uh, police vehicles anymore or um, or fire ambulances. I I think we heard that. Uh I think the chief of staff mentioned that the the girl that was there. Um and Abigail,

but now um because I saw the the four um vehicles that were requested here and and you guys are talking about that they want to include more and Senator Kelly's all for it. But what's why is why was Senator Kelly's I mean Senator Ggo's um staffer saying that no they're not no they're not going to push for um for Anna or Bob could you for police vehicles and and Senator Kelly that's why we rely on Nexus. Nexus has been helping us kind of mitigate that. Yes.

I mean that would be that would be news to me because we've talked to Luis Heredia about that. He Luis says Mr. Kellyos. Yeah. Yeah. Yeah. We we've Abby. Yeah. We we've talked to Abby um his state director about it specifically and they are very strongly supportive of it. So that that would that would be news news to me. Yeah. A couple weeks ago when they came, um they had mentioned that they that they were going to ask about the um public safety vehicles because um they weren't sure that they were going to go into appropriations for that this time around.

That that that's that could be news to them, too. So, we definitely we'll we'll loop back with Abby and we'll also loop back with uh uh the GGO staff here in DC, Nancy Total, who is the head appropriations person. And so, she hasn't indicated to us at all that there's no interest in police vehicles or safety vehicles. So, we definitely uh this is news to us and so let us chase this down for you.

Okay. I just want to make sure Absolutely. No, thank you. I mean, you know, you hear things on the ground that we don't we don't hear and then we hear, you know, things from up here that you don't hear. So, it's all about exchange of information for sure. Um, so, you know, this is great because this is continue on to the actual presentation. We just talked about the the requests. We also wanted to kind of touch a little bit about Arizona environmental infrastructure projects, the five section 595 through the Army Corps of Engineers in Arizona. They have an incredible huge presence thanks to Tracy who actually started the section 595 uh program a few years ago. We have been a she has been able and uh the valation has been able to increase the original funding of a hundred million is that correct Tracy to 250 million authorized which means that they can they are allowed to spend that much but they need the money in they need to allocate the money uh they need to appropriate the money. So they have authorization, they have like the line of credit, right, to to 250, but you need to put them, you need to put the money in, right, to make it to 250. But in the meantime, we've been working across the state actually on these section 595 projects. And uh as Bob said, we're we kind of have become the squeaky wheel with the Army Corps to make sure that they're on time on these projects and they're being uh delivered. Now, section 595, it's a great program that we've been talking to uh the uh city management about because um it's once your your project is approved by the Army Corps, it's a reimbursement

program. So, the city can spend money on the design and on start construction and get reimbursed every month for the amount of money that they spent. the the cut is basically um 75% Army Corps and 25% of the city and we currently we we currently have a Army Corps of Engineers project uh for half a million.

Uh yes, it's half a million. Anna, could you clarify? Um the reimbursement is um you can start construction after you're approved. Yes, of course. After you're approved. Yes. Yeah, you have you sign a PPA. This is uh the agreement, right, Bob?

Yeah, that's exactly what I was going to say. You have to It's called a PPA. We talk in acronyms here in DC. It's a project partnership agreement, but we call it a PPA. Once you sign the PPA, uh then you can start the project and then it's reimbursement. The great great thing about that project that was actually created by Tracy Sutton on our team. Um she wrote the legislation that made it law is that as Anna said, you become the general contractor for the for the project. Um so you can work at your pace. You don't have to worry about uh anyone else contractor anything that being hired by AOT or some some other um uh entity. It's you will be the general contractor and then once you spend the money you file that reimbursement and they send you a check back for 75%. It's a great program

and just to give you a timeline. So we um put in for submittal on this uh 595 uh in 2023. Um the portal just closed um the the portal was opened to put in everything. Um the agreement was signed everything. Um they are barely starting. I mean we haven't even gotten a starting date yet uh of the project um this year. Let us be the squeaky let us be the squeaky wheel there. We we it was it was the turnover for the retirement of Mike I believe. Mike Tuttle. Yeah. Yeah.

Or they reassigned him. I'm sorry. So that's the reason why it's taking so long. But it's for the waist sweater and it's for their computer system. the scatter. Yep. Um we we can be the squeaky wheel there um to to free up that project because we we want to see it be successful, but if you have to wait that long to get your funds, it's it's very frustrating. Well, they're doing the project as well, but no. Oh, it's not a 595 project. Um I but it's under Army Corps of Engineers. It it is 5.95, but they're probably have to do the the CADEX and stuff. Yes. Okay. Yeah. So, they have to do those processes. Yeah. Yeah.

Got it.

Um, so that's another one of the programs that we we you know, we're very involved in. Um and also like we were talking about earlier, you know, whenever congressional visits uh by the members are happening and uh and or their staffs were more than happy to also kind of uh not necessarily participate but also kind of exchange ideas as to what the their interests would be. Um you know again for for me knowing Adelita you know she's very much into education into kids into facilities. I mean, I was just kind of thinking about the courthouse and needing some some help, right? And one of the things that you could bring up, she worked for over 20 years down in Tucson uh on a teen court program. So, she understands, you know, the court systems and she she understands kids and and how it was a diversion program for the kids. Um, so this would be something that if something similar can ha can be happening in Summerton, I'm sure she would enjoy that and trying to see how she can get resources for the courthouse. Just an idea, just a thought that uh, you know, just kind of came up. But for for us, it's like these congressional visits are are an amazing opportunity to tout your your your town, to tout uh your needs, and uh to be able for the member to take that back that knowledge back to DC and to do the advocacy work. So, and so for us again, we're looking forward to seeing you in a few uh in a few months, I think I believe in April. And uh you know we we are going to basically uh we're in charge of uh your lives in DCS like to say we we'll have a schedule for you. We will organize your schedule. We'll make sure you get to the right place and get you some you know points to to put across. Uh by that time we should know which projects have been advocated. I I

think you know most of the time we would know which projects have been chosen by the member and uh and all at the same time being able to go and and talk about your needs. So we'll work with the city staff to make sure that uh we we get all the points um across um for for a successful trip to DC. And so in the meantime, we meet with your staff every other week, if not more often, uh as needed, uh to be able to to represent you here in DC and uh we look forward to be available to you anytime. So, thank you so much for your time and uh we're here for more questions. We can continue talking about other things. Thank you. Any questions?

Thank you. Thank you, Bob. Tracy, we b you to death. Sorry about that. Thank you very much for your time. We look forward to seeing you here in DC. Yes. Thank you. Thank you. All right. Bye. Have a wonderful day. Bye. Bye. You, too. Um, mayor, we went over like our break time, but do you want to take a 15-minute break right now?

Yeah, just a comment. Um, you know, I I want to have a work session for the CIP to discuss priorities and uh maybe we we we got to think if uh maybe two work sessions on it, but I would like to have uh Nexus on the line and uh we need to have those conversations. I know that the ladder truck was presented, but that's just an example. What if they tell us we have a good chance of getting it through the cocoa tribe? Maybe we can we we we can rep prioritize that at least something that you know staff and uh council have have those conversations and having nexus and and knowing what type if we get funding I I don't have an issue of course they're going to tell us we have a good chance and the you know extend that that that project or you know the training room I don't know I haven't seen the cap if it's scheduled for next year maybe we there's a good chance of of us waiting for for grant funding but That's conversations that council needs to be be had and staff and hopefully ne with Nexus help we can we can have a better plan and and uh because yeah as you know funding is limited so if we can tap into those those funds now that we have nexus we can do that. Yeah.

Okay.

Is everybody Ready? We're ready. Um, real quick, Chief wanted to announce something real quick. I want to do a quick presentation for our top shooter from yesterday. The mayor shot and somebody else, right? And we have this one for the person that shot the highest last time. $200 card from spray. Thank you so much.

I didn't want one, but I don't care. You Yeah. See? Good.

Um so the next item up is uh on our agenda is the CIP, the general um enterprise budget uh review as well as additional personnel to be funded. Um just kind of segueed from what we were talking about and um giving you an idea of what we're looking at for CIP for this year. Um we'll start with mayor and councils the point8 uh cip items and cha I just wanted to mention the mayor and council these are what uh some of the things that staff identified uh but if you have any projects or anything like that uh please let us know and we can

yes if you want to move these around um remove them however you want to um um do that just take a look at it um if if we're not doing that now we don't have to do that now but it can be um um adjusted and and I just want to remind council that the point 8 when that was uh established was for projects that would have an immediate impact uh for our residents like this type of projects. But if you have any ideas you know with that the past years we funded the splash pad and the Christmas tree and stuff like that. So

So I'm I'm just going to kind of run down the the items. Um this is what

this is our recommendations kind of f yeah following kind of what we've seen in the past. Um so it is a extension of the Christmas tree to give it more height which um has been on there for the last few years. Um all parks um the lighting improvement for all parks. Council park upgrades and improvements. This is um a phase one um improvement to access limitations um for a new fence community center improvements which is phase one. Um it's a snack bar/microkitch community complex parking lot enhancements. This is design only. It's phase one. Again going back to the previous conversation that we had about about design. um always trying to make sure that we do it in phases basically uh design construction and then completion

and this is the partnership that we're looking for for that vendor uh to increase parking at that facility. Okay. And then the the last one on your item on the the mayor and council's point 8 is the decorative lights on Main Street from Main Street Carile to Congress. Any questions? Extended.

Yeah. One of the things that we've gotten comments on is uh you know that we have identified uh for the most part you know downtown uh Main Street. Uh and then we we do have more uh commercial, you know, uh businesses uh from that area and and they mentioned and I think we had some feedback from Mary Council of identifying that and giving them the same kind of of uh addition of lighting uh to identify them attracted a little bit more. Now uh we go all the way to Congress because after that the the palm trees are lit up. So right now it stops at Union, right?

Right. Right. So So we wanted to kind of give it a kind of formalize it that way so they can identify that. And then of course uh with the main street uh here that'll get changed up and hopefully have that new yard. So that's going to be lit up. But going from Summerton that way, we have the palm trees lit up. So, we just kind of wanted to uh fill in where the lighting wasn't uh uh there uh and and to uh brighten up Main Street and be it more attractive.

Going to council look at this and bring it back. Uh maybe we can't we decide not to fund it this year, but at least it's there for the following years so we can start. And again, going back to the the five-year CIP, we really want to um during our next fiscal year come back to you guys and approve a five-year CIP. So therefore, we're planning within five years and we're not kind of coming back. We get your direction and and kind of your your input on our five-year CIP plan throughout the whole city. Uh the next one is courts. um a CIP requesting um to hire a consulting firm to um go over the assessment only to go over the construction of a new courthouse or remodel of the current facility or um a temporary facility in that nature. Um you all have uh taken a tour through the courthouse um and this is long overdue as far as an assessment is concerned. So therefore, um, judge is requesting, um, to hire an outside firm to kind of help her with that. As far as to move forward,

economic development. Oh, sorry. Any questions on courts? I remember we received um, we received information that there was um, is this part of the CIP or I don't know. CIP is a request for staff as well because I remember we received requests for So so this is just the CIP. I have one for enterprise and then I I have one the request for funding of staff vetting. Okay.

I have I have a question too. So this CIP for this fiscal year is just for an assessment or just to hire someone. No changes? No changes have been given. she has sent um packets uh and I'll allow judge to go ahead and kind of go through it if you don't mind as far as because that would be one more year postponement of fixings fixes.

So yes, so as far as our CIP obviously it's a fiveyear with with the whole hoping we can get a new courthouse built. So this year we would ask for that money to get somebody to come in and uh assess the building or or maybe um u I think it's a needs assessment. Yeah, needs assessment if a new construction things like that. And that's where we would then from there move on with a design if it's if that's what we we uh we get approved for. But but some fixes that need to be done quick those are already like for example that was the um the insurance It's covering it's covering that.

So yes, what I'm asking for is like let's get a like a a design firm or a construction firm. Hey, what do we need, you know, and obviously any consultation like that is going to be pretty heavy. So that's what we're asking for at least this year to go somebody go in there and or next school year, somebody go in there and um u make an assessment. Should we build? Should we just, you know, or we need to remodel there, which not really hoping for that, but I'm still adding it there just in case. But that's it's just the basic let's the foundation I guess for and the assessment uh would help us identify you know what the judge's service needs are uh quality uh quality of life for our residents when they're coming into the court operations

uh yes all that stuff thank you

the next one is economic development. Um, economic development is requesting a vehicle um due to the fact that they are now um using other vehicles that are um not up to standard and and just are not running. Um so we're trying to get that. Um they're in a need. They're they're ones that um go from place to place. Um their department is always and and I know Jasmine is always in her vehicle for the most part. um an an e economic development strategic plan. Um this project implements the city's adopted general plan developing a long-term economic development strategy guide growth redevelopment and capital investment decisions. Um does anybody have any questions?

Yes. On the replacement of the Malibu, can we keep it and have the PIO use it or when she's around with the camera in the park? You know, that's that's what we're working on. Yes. Yeah, leave the Malibu. But we were going to

Is the microphone on? Hello. Sorry. Uh I apologize. Uh yes, the original plan uh was to replace the Malibu. It is a 2007 um and it is aged. Uh but it recently got serviced by our new fleet. and he said that our new assessment uh by our new fleet supervisor and he with full confidence that this vehicle can stand up around town and a few minor trips or some trips to Yuma local

local trips. Um, I as the director do travel to Yuma more often about two times a week and uh for Chamber of Commerce meetings, GYDC lunchons, meetings in general, economic development meetings and I travel to Phoenix a lot more often than some of my fellow peers here. So, I think a reliable car a little bit nicer than the Malibu uh is necessary for me. No, no. Yes, I agree. But what I'm saying is not get rid of the Malibu so you can have it for your staff to like go to, you know, to little events that we have here. And to answer your question, yes, the Malibu will be staying with the communication staff for local trips. Thank you.

And and I have a question. And we are requesting uh being requested an SUV, not a vehicle. Right. Correct. Um due to the fact that um it could be utilized um sometimes they go to events that they haul stuff with. um it could be utilized in that nature instead of having to rent a bigger car or taking one of the other larger vehicles from the other departments. Okay. I I I thought it said Raptor there, but you she originally requested a a Honda Accord and um we kind of did some evaluation on that and said that it would be more fe it would be more reliable and more um convenient for for the city to have a large a little larger vehicle.

The Raptors if you're bringing investors. Yeah. an SUV where you know I know that she she travels with a lot of stuff with League because they do the booth and all of that. Um an SUV will be more um suitable for her. Not a truck or anything like that. No no no no no.

And we are Can you talk a little about the fleet? um with the fleet um I have had two discussions with um enterprise um what they do is they evaluate our fleet entirely um with the exception of equipment. So any of the heavy equipment they really don't do um they even um have um some contracts with um police vehicles um not necessarily um fire vehicles. Um, so I'm going to have two or three discuss two or three more discussions with them because again um, our fleet has been um, under staffed at this point. So um, now we have somebody that's reliable and that that is getting in there and and he's trying to help us evaluate these these items as Desmond had stated about the Malibu. Um, it is now um, it was sitting and now it's running. So um those types of things they come in and they evaluate everything and give us options. Um originally when um I was first came on I was presented this and they had stated that it was all or none. Um but uh but but so we said no because it was like two or three million dollars a year um to do that. Um and so it was no and we didn't kind of visit. um found out that it was kind of addressed to us incorrectly and they have certain items like if we only wanted to do four or five vehicles, we could um so I'm trying to work with that along with public works director as well as fleet supervisor and administration to try to narrow it down and find some way that maybe it could be more feasible to help us with our older vehicles and to um get this in place.

Any more questions? So, when you're talking about that fleet, you're you're looking at a couple of cars, not not the whole No, they are going to evaluate the whole entire fleet. Um, I want to want to kind of give a price on what they're looking at at our whole entire fleet. Um, and meaning they they will provide us a replacement plan, they will provide us um like service, they will provide us even fuel if we asked for it. So, so I'm assuming let's say like like if this vehicle were to be approved, it wouldn't be purchased until we know for sure if what direction we would trying to go through that direction. So then we're still going to have to pay them something.

So then I would take some of these vehicles that we're requesting, put them all together as a lump sum, and that money will go to whatever the the amount that they're paying. That's negotiate out of the box. Negotiate. So that's that's our um anticipation to do that. Um the next one is parks and wreck. Um we have Paricone ADA stadium seating. This is phase three of paracone um park. Uh it is grant funded 400,000 and general funded a 100,000.

So grant funding from what agencies? Um that would be Arizona parks and trails and we'll look for outside agencies. Do we have a good chance with that? I know they because it's uh it's ADA. It's there's a lot of state laws, federal laws on it. So that would help us. Yeah. And then the track record, we already had uh Arizona parks and trails um grants and it was successfully completed and closed out. So we're in good standing with them. I'm sorry to interrupt going back one slide going back to I'm the well your previous comment comment okay

about the fleet services. So, why are we needing a fleet department if you're going to go with somebody that's going to do uh well, you're going to bring somebody that's going to see the whole

Again, that's an option they provide. that's something that they provide um that you know if if they provide that option to certain things and we have a fleet department to service the larger equipment um you know we'll still be in need of the fleet department. It's just a matter of how we're going to allocate that. Um our fleet department can't service all of our vehicles all the time with the equipment that they have at this point in time. So, um, some of those vehicles are going straight out to dealers or we're still spending that extra money to do that. So, that's why in works working with them, um, as far as um, public works and fleet to evaluate and help me evaluate this as what they're presenting, it's only an option.

Okay. We do. Yeah. But it was like no I that that was it was a question of mine when it first initiated. We need to look at that closely. You need to have have more conver in depth conversations that analyze the yes pros and cons.

Um the next uh one is uh council park inclusive playground installation. Um, this item is put for 100,000 in general funds, 150,000 for impact fees, and then 250,000 for other sources, which would be a sponsorship outside agency. Um, it was presented and put on CIP according to that sponsorship. If the sponsorship does not pull through, then that CIP will not move forward.

Why are we using the impact piece? That's great. Um facilities is the next one. It's design only city hall break room. Um this is to enclose our upstairs break room um to provide a little bit more privacy um improve quality um of the break room and the employees usage area. This is a design only um to figure out how much it's going to cost us and see where that falls on our priority list. And can you talk a little bit about the

So yeah, so I know it it seems like it's just a wall and a door. Um but the the big issues is the ADA accessibility. We have to make sure that the counter space is the correct like height. There might be more to this project than just putting up a frame and a doorway. Um but it is important that we in like go through the process and make sure that we're we're every project we do meets ADA accessibility. Even though we don't we may not have any employees at this time that fall under that category, it's important that we build for the future and always have that in mind when we do projects. And can you hit on also the process uh contract?

Oh yes. So the big thing is when we were doing the parks and w a little background when we were doing the parks and wreck office we were going in out for uh basically the design and legal came back and said nope this falls under title 34. It's a public facility. You have to have engineering with with any public building like the community center. Anything that the city owns that's public building you have to follow under title 34. And I think legal's on so she can kind of hint on this a little bit more if they would like to. Um so

yeah uh you know I'm happy if to answer any questions you have but that's exactly right. I mean there's some very small projects where there are sometimes some exemptions under title 34. Otherwise, in addition to our procurement code, state law just tells us we have to generally you're going to do like a design, bid, build where it's kind of sequential. You first get design and then you go out to bid. But I mean, there are alternative procurement methods. I'm happy to work with James and uh staff on it. Sometimes we can do design build together, but there's no way to just like go out and and and not have some those engineered drawings before we do a project like that.

Yeah, engineers are great. And this goes back on our our process of trying to be um proactive instead of reactive um and then just jumping into something doing it and then coming back and finding out that it's not correct or we have to spend more money to tear it down and reput put it back in. Um the next one is uh main topic of conversation earlier this morning. Um we we hit on it a little bit of the ladder truck. Again, it is a four-year build. Um the this is year one, the replacement of the ladder truck. Um current one is reaching 20 years of service. Finding parts has been difficult. Um the 4-year um payment will be um from 2027 uh to 8 n 10 11 2011 2021 31 2031 2031 sorry I use a calculator every day. Um most the current ladder truck is manufactured in Finland and has li limited number of manufacturers in the US which makes it difficult for repair and obtain parts. Um they h uh we've had $102,000 worth of repairs since 2024 and it's been placed um in the shop several times throughout um the years. Um again going back to the price um the current price is uh 2.4 before um and so we want to try to lock in that price um and start the build.

So the first payment would be 600,000. So I'd like to just kind of go over the maintenance and challenges. So what I would like to do is go through all vehicles and then chief can go ahead and answer all the vehicle questions.

Um ambulance again two-year build. Um uh the total of it is approximately a little over 300,000. Um again it it is um basically the service um it's providing extra service. Um and chief can go into a little bit more detail in regards to that. And then the rescue truck replacement. This is the truck that goes on to all calls. Um it has it's a 2014 and it has 111,000 miles on it. Um this is um 113,000 and it's not a year's buildout. It is um a oneyear buildout. So um we're requesting it to have it since the our current one is going a little over 10 years old.

So our our cocoa popa agreement um do they pay part of this? Uh so our cocoa pop agreement does not include um any capital purchases. Um I have recommended to administration to um revisit thatou um to go back and maybe kind of um get with with the cocoa tribe and and see what um we can do as far as renegotiate. Um so that's what we're going to work on fiscal year. So it's basically operations that that it's actually just a portion of operations. Yes. Yes. A third. Okay. It's it's a third.

A third. A third. Yeah. Do we have a lot of calls over there? Monthly we average about 23 26 calls. Uh that includes East West uh Casino and Resort. Um does anybody per month per month we're doing an average of 23 27 analyzing that with our renegotiation approach? Yes. So, and then we Does this 600,000 does it keep you awake at night? Paid to the general fund. Are you going to make it work? Everything keeps me awake at night.

Um, again, we're we're trying to be reactive and trying to get the best bang for our buck and try to make sure that that correct and provide provide every um department and actually provide the city what they need. Um, and of course, you know, with the city residents being that public safety is is a number one priority, I'm assure. So, um, we're trying to make sure that we we, um, know how to spread our funds correctly. So, um, any questions for me or chief? All right. So, I'll move Yeah. Could you talk about the

So, so real quick on the on the ladder truck, we've been having issues where every Thursday we we uh actually extend the ladder and there's been three occasions now where we run into issues because like I say, it's being old the sensors which is a safety that will not allow us to keep operating. So then we have to get in the phone talk with the technician that they have to yeah in Phoenix and they'll give us like a manual how to print it down. So that's what I was telling Lou and what about if it's a real situation that we're using it and we run into that issue and every time it's being a different sensor that we have to replace or change. Um, with the new build, uh, the good thing about it is, uh, once we sign the contract, uh, they have a 5%. So, if the price were to go up 4%, they'll eat up the cost. Now, if it goes up 6%, they are responsible for five first five and then we're only responsible for the 1%. So, that's one of the good things about us. Now, also, if we pay in advance, we get discounts. the price already includes those discounts. So once the ladder gets built, the lighter portion and we pay for it, there's a discount on it. Uh once the chassis gets built and we pay a portion of it, we get the discount. But those discounts are already including the 2.4 uh price. If not, it would be actually talk about the new projects we have coming to summer and how that's

Yes. I think I think we did we had our our tour so we understand the need and Yeah. Yeah, we we had that. So that that's what I was saying the beginning. We've heard the if not why we had those work sessions. So we understand the need unless something needs to be highlighted. But yeah, just a question on the repairs. Um there's nobody local here like like you said that um you have to call so they can guide you on how to Nobody. The the two closest centers that we have is Vegas or Phoenix. Take it to Vegas. Better not driving it all the way over there.

Any more questions? Thank you.

Thank you. Next is police. Um they are requesting uh 35 portable radios. Um the radios are um end of life estimated at about 10,000 each. camera towers, two um 110,000 each. Uh the supplement patrol units, it's basically to increase um monitoring and adding security presence. Patrol vehicle package. Now, um they're we're requesting five uh due to the fact that um as you heard, we're putting in for aortionments for the whole 12. Um that's a 1.4 four. I believe it was I believe it was 1.4 um total. Um and more than likely we won't get that 1.4. We'll probably get half or maybe a third. Um so that we want to make sure that we're moving forward and replacing those vehicles and making sure that we're um funding them. Um we put in 500,000 for general fund flot cameras. Um, we're requesting 20 and six video cameras. Um, this again, I believe Chief gave you a little overview on what the flock cameras do and help um for with investigations and um other items. So, um, we're requesting additional helmets, 35 helmets. Um this is just a replacement for um the current inventory uh because they're older and um additional staffing that's coming aboard. Best rifles 18. Same thing um just uh for current officers for the replacement as well as new hires. And um we are requesting uh 200,000 for

a master plan layout layout for the safe uh public safety complex. Um, again going back to being proactive in regards to um being ready and shovel ready for any funding that may come up in the future. The next item is community development. Um, second floor cubicles. Um, if you guys have seen the new cubicles downstairs, um, we're replacing the new ones up. We're requesting to replace the new ones upstairs. um uh they're old, missing many pieces, falling apart, damaged, as well as um just giving a more professional appearance. Um upstairs, affordable housing plan. Um this is a 2020 general plan identifies affordable housing plan. Um it's a midterm imple implementation strategy. Uh housing attainability being an issue in Arizona since the end of the p pandemic. So the goal is to try to get this and work proactively to get this taken care of so we can complete it prior to the end of the general planned um life cycle. Land acquisitions. This is u for the main street rightaways. Um we had this on our CIP for uh this current fiscal year. Um but due to processes and obtaining um a lot of information um it is being rolled over. So, um this alloc allocation is the main street right away on Main Street. They uh to need the westbound right turn lane

on the uh affordable housing plan. What is that going to give the city? What tools why why is that $75,000 recommended? Well, what what what difference is going to make on as far as your uh day-to-day operations or the city as far as uh is it going to give us, you know, better idea or a plan on affordability or because basically we have housing America which is affordable housing. So, what additional I guess tools or information are we going to get from that? Mayor for the most important thing the plan would get us would be recommendations on what else the city can do to bring down costs. Housing America is just one builder and they can only build so many houses at a time. It's certainly a lot less than the what the demand is for affordable housing. Um what the affordable housing plan would do is tell us what can the city do? Is it reducing permit costs? Is it waving process fees? Is it allowing for smaller lots? Um, is it allowing for lessen development standards? These are things that have been tested in other cities that do make a difference at the end when the finished product is all said and done. And right now the the median income in Yuma County is $60,000. Uh the cheapest home the cheapest new homes in Summerton right now are going for $300,000. The income needed to afford that home is around $90,000. So there's a huge disconnect there. Are we doing everything we can? We think we could there might be additional opportunities we could look into, but this is what the plan would

tell us. Are we doing everything that we can do as a city to bring the h the cost of housing down? And that's what we're looking to get out of this.

I don't think that is Mayor and council. Um, as I mentioned in the past, and this is just to add more context, in order for us to get a lot of the projects uh and retail that you desire request of me, we do need to increase our rooftops, which increases our population. That's been the biggest feedback I've gotten back from most retails is that we don't have we don't meet their population needs or their trade area needs. Uh, with that, I do also want to mention that we are a rural community and a lot of first-time home buyers can tap into the USDA home loan, which I do anticipate will happen with the current homes that we have approved. However, USDA is no longer granted if a home is more than $340,000. So, we do need to be creative in keeping that rule incentive here in our community so that we can grow as quickly as possible. That's not to say that I don't anticipate people want to live in Summerton. That's also part of my job to keep telling that story for us that we're a great community to live no matter what, rural or not. However, it won't happen as quickly if we do have that rural community incentive here. Any more questions on affordable housing? Um, and then the last item on here is the potential land acquisition on Main Street. This allocation allows the city to respond quickly on acquisition u opportunities, reducing long-term costs, ensure adequate space for essential downtown redevelopment, public safety infrastructure as the community grows. There's no specific um land associated with this. It's just a matter of um

contingency to grow. Could we remove the main street and maybe there's an opportunity to come somewhere else that council deems necessary? So just land acquisition.

Okay. Any more questions on community development? Next one is information technology. Um the first one it's okay the first one is um network infrastructure ownership. Um it recommends transitioning from manual network services to owning the main and maintaining network equipment not including city hall. Um this change is accepted to generate significant long-term cost savings for the city with projected reductions at approximately um 25 to 30% over the 5-year period. Additionally, the city now has um is in a position that with the ex expertise and capabilities to manage the network operations internally. Um this is just basically um the moving practice of trying to um try to get more bang for our buck and what we have staffed now um allows us to do that. And then um the next one is phase one for citywide security cameras implementation with pointto-point bridge connection including u public Wi-Fi for parks. Um, it is recommending um installing security cameras at all city facilities to improve safety, protect assets, and support quick response for incidents. Um, this investment enhances security for staff. Um, it also has a pointto-point connection, which means that um in areas that don't have Wi-Fi service, they can pull off of u close vicinity areas um city areas. And it also includes um parks outdoor Wi-Fi for uh public use.

Have a question. When was the last time we um analyze different uh high-speed providers? Please repeat the question. When was the last time the city looked at the highspeed providers and see what they offer? And it was three years ago. Three years ago. Okay. And we're currently doing that now. Okay. Yeah, because yeah, now now we have a different providers. Yeah, we're looking into that. Any more questions?

You know, I have a question on on on the network infrastructure ownership. So, you say moving in this direction, it'll save us 25 to 30% uh yearly for the next five years. It's uh on five years. So it'll be 25 to 35 25 to 30% over a fiveyear period and this is due to the fact that we have staff now that is a that able to sustain and correct now do we have just one staff or do we have more than one staff we have three three okay yes just thinking about the contingency plan so okay

any more questions The next one is fleet. Um the first one on here is the fleet shop repairs office break room and bathroom. This is a phase one. It's to update and rehab facilities manager's office, bathroom, break room, cooling system, and rollup doors. This cost is based on a general construction cost and update and repairs will not exceed the budget amounted in phase one. Um you I I don't know if you've taken they haven't did tours yet. Yeah. Okay.

Already. So when you do take the tours, you'll see the the need for um the facilities I mean the fleet department um and their shop area to be uh updated. And again, this is only phase one. There's other options that um administration, public works director, and fleet supervisor are looking into to see if there's something that we can do um temporarily as well.

When I first came on board, remember one of the first things was there was a bid, a contract denied for a construction of a of a shop. And uh it probably was designed. I remember it was uh that the construction company no longer existed loco Pilkin. They had the and then that were turned back. But um so are we including in the CIP a new a new shop? because if we are then I think those those monies will probably be uh instead of of doing the total remodeling of this maybe look at

so we do not have a design um for anything um as far as as a shop in general um the the you'll go on to the next um slide um it will have a design for a public works facility um which includes the fleet shop. Um again going into a design to um do the whole area um and actually move from there unfortunately again those processes take time. Um, so a design um, build and construct is probably a fiveyear plan

because I'm looking at there's metal buildings that could serve as a shop that has AC because you go into that that shop it it's just uh, working there in the summer. But there's something that we need we don't need to build the Taj Maha, but something that's serviceable. A metal building. You see that all over the industrial parks and they they have AC. So that that's that that's what we need. We don't need a nice aesthetic building. We just need something serviceable from what we have there. So and that's what we are looking into.

But then again, we have the public works director here. So I don't want to speak for her, but that's her priority. So but I would I'd much rather have that. I when I was in high school, I worked there in '92 and it still looks the same. And I worked there in the summer and it's it is bad and it still hasn't been improved. Yeah, those are those are some of the options that we do have in in plans. Um, again, it's one of those things where um this is a reactive measure because it's been um avoided for so long. Look at that and see all right quick plan, right?

Yeah. A quick plan like me building with a with Hbacks and Yeah. And of course again

the next one is what we were just discussing. It was design new public works facility. This is a divisional budget split split. So that means that um 75,000 is split within um the public uh works departments or divisions. Um again, this is a phase one to um go out and get a design um to in order to maybe phase out that design to construct. I just want to point out uh there was a conceptual uh done uh for this public works uh facility which was I want to say five or six years ago maybe longer uh and it was a conceptual so we want to move forward to the next phase and to actually uh look at master planning like we've talked about in the different facilities uh the the original idea of moving uh to the public works area where uh we have property. Um one of the things that we want to kind of focus on and Chona will bring up some other items is uh our water uh facility area where currently we have everybody there uh to to transition because eventually that's going to need another tank. We're going to need uh pumps where they're going to need more space. And the other thing is security is we got to make sure oh and and a new system uh that you know that's in the water master plan but uh security-wise we got to make sure that nobody has access to that uh that is our our water and we we want to make sure it's secure moving forward and and uh and moving in that direction.

Any more questions? So in overall um it the total CIPs that were just presented is um 5,142,700 um general fund is 4.3 impact fee is 150 grant funding 400,000 and other funding sources 250,000 I gave a comparison for last year last year's um CIP were 8.1 million um general fund was 2 million and other grant funding was6 million. Uh the difference is uh less $3 million for this fis this upcoming fiscal year. Going into our uh business type activities which mean our um water, our wastewater, our sanitation and our recycling plant. First is water. Um and a lot of these items were kind of toggled off of um our water master plan as well. Um the first one is um getting two midsize work trucks. And again going back to our discussion with enterp in regards to enterprise, this is going going to be taken into consideration as well moving forward. but they need one replacement truck and another uh truck for the customer service rep that um was funded for this fiscal year but uh we held off um for the truck or vehicle for the following fiscal year. Um the vehicle that it is replacing is vehicle 21 which is uh at 280,000 miles. Um the next item on this is the rate study. This is a divisional split uh

meaning that it is uh split throughout the whole um business type activities. Um it is $20,000 and um we have um extended the life of our current rate study. Um so um usually it is every five year every five years. So, um, we need to redo that one. The next one is design, uh, the orange grove a waterline replacement at $60,000. This is u phase one design only to relocate water main water meters and hydrants. The next one is a hydrovac. Um currently, um the wastewater has one of the large backs, but water does need one. Um the water brakes, potholeing, and digging. This equipment would streamline the process in the of the water meter replacement and water line breaks, a new water meter program. Um I had touched on this just a little bit um during our break in regards to um the leakage for the water uh for the revenue water revenue um and trying to get us in a position where our enterprises are sustainable on the revenue side um to balance out with the operations of our needs. Um and so that is what we need to move forward in doing. And um my me and my staff as well as public works staff are working to try to get um a better handle on this and making sure that there's no leakage um and trying to make sure that we're um getting the revenue and capturing the revenue that we're needing.

Uh the next one is Summerton Heights phase five. This is CDBG SSP funding. This grant has not opened yet, but will open probably in October. Um this is a competitive competitive grant that we have submitted in the past. It's for our uh phasing of the replacement of the wastewater and water lines for Summitton Heights. Uh the next one is the Summerton Heights phase 4 HUD aortionments. This is the one that I was speaking of as far as the aortionments getting um allocated to a project that um we already started and we were trying to get reimbursement um was not allowed. So, we're trying to move this over to a project that we do have shovel ready items for so that we can utilize it and do a phase of Summerton Heights. The next one is a block fence. Um, this one, uh, Louie touched on it just a bit about the security. Um, this is for our, uh, water treatment facility area and enclosed the tank areas. And then um the division the divisional split of the design of the public works facility. We had discussed that. Um and then the water um design the water treatment plant expansion. This was one of the items that was on our water um master plan. So it is phase one designing the well, the boosters, the water plant, the backwash tank and then and revitalizing storage tank number four or I guess designing storage tank number four. Any questions on any of those items? The next one is wastewater. Um there's a few projects again um our wastewater plant is uh over 20 years old

and some of the parts are being um antiquated and trying to um update our our facility and updating our equipment. So we want to make sure that we u move forward with that. The first one is headworks mechanical fine screen. This purchase is for new headwork mechanicals um for includes it includes installation. The old screen is almost 20 years old and has been rebuilt twice. Parts are no longer being supported. Um we had already u touched on the rate study new water a wastewater odor control unit um with components for design including with the influent channel. Um this was an item that was on um this fiscal year. Um we moved forward to try to get an engineer to um review it due to turnover. It kind of got held up a little bit but we are back on um track with this but it has to move over to fiscal year 27. Um design mixing system for treatment basins. Current system is not mixing the basins efficiently. Creates risk short circuiting budget for mix evaluation. So, this is an evaluation um possible die testing creating to improve efficiency, trying to get an idea of how much it's going to cost to um maintain it and to keep it updated. And then the next one is replacement of a work truck, uh 289. Uh this is a 2006 Dodge Ram, which is 20 years old. Um it's over 200,000 miles and it burns oil. So, um, they're recommending a replacement for this vehicle. Any questions on those? Okay. I'm still in wastewater. Um, wastewater master plan update. Um, wastewater master plan update. It's because it the last one was on was approved 2019. It's recommended every

five years. So, we're a little over that term due to turnover. So, we're going to go ahead and place that back on our CIP list. The design for the uh facility is divisionally split. We already talked about that one. And then uh the next one is a design new sewer main replacement for the clay line um Summerton alley between Spring and Jacobs. Um in uh inspection indicated that the route intrus intrusion was there um and needed to be designed and re-evaluated. Any questions on any of the wastewater items? Next one is sanitation. Sanitation always um puts in trash containers um just to replace the old ones and then to keep up with um the growth of Summerton. So um this is our annual purchase for 40,000. And then the two items below are the divisionally split items that we have already talked about. Streets um streets requested a replacement of a dump truck. Um when talking with the public works director as well as the street supervisor and administration, it was determined that it was uh more efficient and more feasibly um able to get with uh one 2500 work truck and a dump trailer. um this way that that work truck can serve as both a work truck just in general as well as the dump um truck. So that was um the recommendation uh pavement preservation center city this is um areas of um the city of Summerton to work on pavement preservation. This is an annual item. Um

it was directed by finance as well as administration to um do uh an amount of like area and then budget as accordingly. So the amount of area is always the same. Um it's just the budget's going to go a little up and down depending on um prices um of that year. And we do work with um um co-oping off of uh agreements that the county may have or the city or the state may have so that we can get a better price. Um we've talked about the public facility again. Um and then the next one is uh the lift truck needs a replacement to the existing lift truck. It's old and unsafe. It has 523 miles on it and it's from 1984. um Main Street redevelopment. Um again, this is the phase one. This was also um on our CIP from last year, but as I had stated earlier when we were talking about funding that this money will not be available until closer to fiscal year 20, first quarter of fiscal year 27. So therefore, it has to be rolled over. And then the Yuma County traffic light upgrades. Um this is to uh move towards my meal vision. Um myo vision correct

myio vision

for Toro and Main Street. Uh Caesar Chavez and Main Street. Um induction of loops for Bingham and Main Street. Um all of these are conditions of poor um items and and uh facilities that has been evaluated by Yuma County that helps us out. Um, so this is to move forward with that to be upgraded and to make sure that we're maintaining um, O andM for them. Real quick, I just want to point out something with the mile vision. Uh, we're uh, Rosano's working with uh, Yuma County and also the city of San Louis uh, to try to do it like a uh, south county consortium uh, so that uh, all the systems will be on my vision. uh they'll be provide efficiency uh for traffic flow uh provide uh emergency vehicles uh so that at least in Summerton if most of the time they're going down Main Street. Uh so if we get all this uh uh they'll be able to have a better flow, get to calls quicker, but also uh coordinates whole South County with a good transportation uh flow. Uh so that's that's why that's one of the things we're looking at and evaluating each of the intersections.

Any questions on streets? Recycling plant does not have any CIPs for this fiscal year. Um overall the CIPs for our business type activities is 5.5 5,576,000 um general fund is 3,886,000 impact fees 250,000 grant funding um a,885,000. Um last year was 6.4 4 with general funding at 2.1 and grant funding at 4.3. Any questions overall on all the CIPs? The next one is um funded positions. Again, you will see in the next month um that finance along with HR will bring back the pay scale. Um pay scale is a a guideline for us in regards to how we um basically I guess adjust our pay scale our pay um for the staff. Um it's a guideline that will show you comparisons with the out outlining u municipalities so that um you can see where where we need

Can you make it fit? I mean there's some information cut off from the

is bothering me. It's okay. Um, so, so when we bring that that pay scale, that doesn't mean that all those positions are funded. It's just, um, showing us, you know, how we're growing, how we're building divisions, how we're, we're um, allocating our salaries. Um, this is where funded positions get budgeted. um it's usually additional positions for the most part, but there are some times where um you know it's a new position. So these are the the the additional and new positions that are being funded for this year. Um it's an additional five patrol officers for the police department. Uh public parks and facilities assistant manager. This is a three-month hire due to the fact that our uh current manager is due to retire uh the beginning of next fiscal year. Um he had already indicated that to us and um so we are starting the process of making sure that somebody comes on board prior to him going out so that um we have no um loss in service or have any issues with um making sure that we have a supervisor for facilities um and parks. The next position is facilities maintenance tech tech. This is a weekend part-time position. A facilities maintenance tech senior center. Weekends parttime position. I believe that's a week day part day position. Um, both of those positions are part-time and they're um asking for two. The next one is a public safety's analyst um for from IT.

This uh currently is a contracted position um through another vendor. Um we are trying to again um it is trying to um maintain the security of all of the information that goes out and making sure that they are available because they are on staff that um they can go help when um public public safety needs um help in regards to it. So um this position is um being requested. And then the second um and then the last position is um to put on an administrative assistant three as a new position um simply to reclassify for public works due to the workload of the administrative assistant. Now

is coming in. Um during budget talks and emails that we were receiving, we did receive um a request for the court for uh clerk three, I believe. Correct me if I'm wrong. Um I don't remember if it was two, three, I don't remember. Sorry. But I don't see it on this list. I do remember I responded asking for Louie. I don't know um was it for because I I didn't see clarification. I think we clarification on the um

asking the judge. Yeah, asking the judge for the amount pay arrangement. Yes, there we go. Because it didn't have it. Um I had some questions on it. Um but I don't see it on this list. Um, why is it on on the list if it was already sent to us before? That would be your question. So, uh, I'll that was something that, uh, we're trying to clarify.

Oh, sorry. Trying to clarify because, uh, we again, uh, it's two, not two different, uh, departments, but the judge, uh, I wanted her to be able to present, uh, give that information to mayor and counsel. uh budget-wise, uh we're still trying to identify how that works. Uh because it's always been kind of a a separate but impacts the budget uh the general fund. Uh but I think that would be something that the court the uh the judge and then the council would give us direction on.

I would think for budget it it would be to be included because we're looking at the whole thing. So it's um yeah and and I had this conversation with Shona at least u you know here to the side on our break but at least for me it's always been when it comes to additional uh positions or salaries my priority has always been those areas that we've been losing people and and for me if uh the uh the recommended ones should come from administration at least I don't get like to get involved with personnel you know your budget, you know your operations and you get council members involved, that's when it becomes, you know, discombobulated. So, at least for me, that that would be my preference. you you guys are in charge of presenting a balanced budget court is part of the general general fund you know so it's so it's something that I think needs to be discussed yeah and of course some stuff if it needs to be brought up you know if uh they you know for for the courts for approval well of course we need to approve everything but at least for me it's um I put a lot of trust in administration when you get council members involved that's when it Yeah, we don't know. I I agree. I mean, we don't know the the as in detail the day-to-day operation or or you know, those nitty-gritty details that have, you know, play a critical role in in those positions. Uh so I guess uh at least for administration I think uh a good thing and we'll I'll work with the judge is uh actually sitting down uh with mayor and counsel and the judge and to to really get a better understanding of how that works. I'm going by past history uh and how some of the processes were done. But uh I I'm you know we can definitely work together so that the judge and I have a

good understanding of how the process would work and and how you feel that direction would be uh just because it's always been uh considered uh too separate in a sense of uh some of the things that are included uh for the court on the operation side. Uh but uh that would be something that uh I'll make sure we set up and and get a little bit more clarification

and and we go through this, you know, every year with uh new positions and uh you HR is here. We've been here for, you know, a year or more. Uh and you know, thinking about council member Vando, he always asked for a time study. So, we need to have, you know, some sort of uh way to when we're requesting some some sort of a standardized documentation that that justifies the need for additional positions because many times, like I said, get council members involved and we're a small community. We talk and sometimes there's preference for certain departments or others. So, at least for me, I'm more like a standardized way of analyzing positions and and then administration looks at it and they prioritize and then then they present to council. If I may, um I just mentioned it before uh that administration is working

administration is working uh with HR on creating that criteria that you're talking about so we can make it um for all the department citywide. It's going it's it is a program. It is a process um that we are we have implemented. Last year we started working with all the directors. Um now it's a better understanding. There's a more familiarity of what the um requirements are. As you mentioned um time stud is one of the um important uh components of this criteria. Um we need to be able to provide council every time we present a um a list of potential requests for for new um positions. We need to ensure that we provide you with all the information that you need that we ensure that those positions are fully reviewed and they meet the criteria that we have created. So we're working with um HR, we're working with all the departments just to we all know what we are going to be requiring. Um one of the other things is that we work the previous year for next year's request. That means that we have the directors working the entire year on putting together that crit that um list and the justification so we can review it prior to Chona presenting the the future years um um um budgets um with all the information. We don't want to present council with a whole list of positions that are not being reviewed properly reviewed. We want to ensure that those positions that are presented to you every year are going to be properly reviewed and um for the most part for the past two years I think all the directors um have been submitting that

information. Obviously, we cannot even though if we receive all the proper justification that we receive all the information from the directors, we're not going to be able to present to council the entire list just for fun because of funding. There's not enough funding for all the positions. So, we also that's another portion that where we want to ensure that we are balancing with all the department that it's not always the same department getting the the new um um request, but there's a more balance throughout the department. Obviously, um priorities take a a a big component of that. Public safety for both police and fire are the priority right now as directed by council into those departments to ensure that they're moving uh into what they need to perform their their daily operations. And after public safety the the rest of the departments public works is another priority just because uh enterprise they provide the basic services for all the uh uh the residents. If the priority ever changes and we uh receive the different direction from council that's when how we're going to adjust our list of priorities and our criteria. Um, I'm I guess I'm not understanding the comment that mayor made about um about I guess the comment that I made um this the the the email I guess we all received the email from from the judge about the position that she was requesting and that's why I made the comment. And because I didn't that's why I said that it should have been included with this as part of as part of this because we're looking at budget. So

yeah because yeah because of that position. That's why I made that comment.

Yeah. But in the past we've gotten council involved too much with personnel and uh as far as this and that. So that's why at least my preference would be for administration to discuss it and then I did mention it of you know if if further discussion needs to be had we can have it but at least as far as budget that you prioritize what the operations and I understand the court is at a different yeah but if discussions if if the judge is not uh satisfied with it then she can come and we can discuss it as counsel because it's different but as far as the other departments. They're under Louis and and he's going to be accountable for those performances. Not not the court, but but uh the the other departments make a comment, but I still feel that even though yes, the court is separate judge to council, it's still part of the budget. And so why is it not included in here? and she's here. So, if we had questions for the judge on her facility then or her budget then of course she would answer not not you, right? But um why was it not on here? So we could not separate.

So Councilwoman, uh just to answer your question, I I think uh that was that was more on me trying to uh define how the the judge and I uh respond to counsel uh because it's always again uh we are both contract employees. I do not supervise the judge. uh she is directly uh so I think that's one thing that I will work on make sure we correct and and get that aligned uh I was uh when we had questions about the court I I've been asking uh mayor and councel to talk directly to the judge uh and then provide some direction uh so we'll make sure that uh we we get that straightened out Any more questions? So, this is the end of the CIP and the um general and um enterprise budget review. Um it's 30 minutes. I can try to go uh really quick through human resources and it and maybe community development. Is that all right? So, human resource budget um she HR is now fully staffed um up to a cent of what they're fully staffed. Um um um so so they are the the three personnels are included in her budget. Um she also has a software that she has implemented and um put together as a human resource application process. We

are now part of NEOGV um which has been wonderful. um it's it's more uh efficient and it gives us a better um pool of people um because it has qualifications that they have to go through. So um um her budget came up uh 51% uh due to the pack of operations as well as the neo gov. Um also um some of the wellness programs um that she has been implementing um take a little bit more expenses but other than that for the most part um it is operations.

I know that so these conferences do you by yourself or do you send yourself council member for training purposes.

For training purposes, if it falls um my department, I have there's three of us. If it has to do with um ADP, one staff member will will go. If it has to do with NEOGV, I will send the other person that does recruitments. And if it has to do with laws and anything, then I will go. But we go into HOP. Any more questions? The next one is it again she is um fully staffed to two asense in regards she's asking for uh one more in regards to public safety uh which is included within that budget. um overall um software um she's included her CIPs that are that we just went over. So that that's the the just of her increase um and the Adobe software has um gone up or actually all of her software has gone up. How much are we currently paying for the uh the position that that wants to be replaced for the uh for the public safety? How much are we currently paying for the consultant?

Yeah, I don't have that information.

Yeah. A year. Correct. So, that's probably the information I think that council would want to know before accepting a full-time position. More of an in-depth analysis of how much we're charging and how much we're going to pay and the justification be behind that. But that's when whenever it's discussed internally and decisions are made, then that's probably the information the information that that I would like to see. and and the justification as far as the the funding, yes, it is 15. Um the the other aspect of that is she is not readily available. Um she does have a full-time job.

So I would like to see data when she wasn't readily available, not just so it's a trust but verify instances whenever they were called and they they weren't uh available. How many times was it one was it? So that that's a type of information because yeah, taking um the liability as far as put 20,000 and a full-time employee that's probably the next one. Um I am going to pull up a presentation and um I'm gonna ask the development director to go ahead and

No, you're doing I'm going

Thank you, mayor, vice mayor, and council. So this is a very brief presentation on the department's accomplishments for this current fiscal year and our goals for the upcoming fiscal year. So um I like to think that the biggest accomplishment of the department is making all these projects that are coming to the city go as smoothly and as effectively as possible. We're going perhaps the largest commercial construction boom in the city's history. What you see in front of you is the just about the most current pictures available for Chevron, McDonald's, and Circle K. These projects represent several millions of dollars in investment into the city. There's a lot of um communication, coordination, and customer service that needs to be provided to the contractors, the owners, and the investors of these projects. So my department has been on top of anything that comes up throughout the these entire projects lives from concept and now into construction. So that's I like to say a very big accomplishment for us. There's more than you see on the pictures but uh you'll see more to come. And then pending accomplishments are the um getting our staff certified. two of our staff members in unmanned aerial pilot, so drone pilots. We're also updating the infrastructure improvement plan and development fees. We're deep into that process and we're hoping to bring a presentation to you so that you can see the new draft for impact fees in the month of March or perhaps early April. And also, we're also doing the five-year strategic plan. It's uh been titled imagine summer summer 2032 because it'll be the strategic plan for for the city for from

the years 2027 through 2032 and uh there will be a um they're calling it the summer think tank. There'll be sets of public meetings and which you will be receiving invitations to participate in the think tank if you haven't done so already. the consultants coming down from Minnesota to host that. And then for the upcoming fiscal year, the goal remains the goals remain to build on our momentum, keep steering this boom, this commercial and housing boom moving forward. I think we have a very good opportunity right now to harness this raw growth that is coming, but if we don't do so, it'll be a lost opportunity. So, we want to capture as many of these opportunities as possible and make them happen. What you see here are what you're looking at there is about 500 homes, 500 combined single family homes in an apartment units once it's all fully built. So, that's three and a half uh members per household. You're looking at housing there in that picture alone for about what is 3.5 time 500 almost 2,000 residents if not more that are taxpayers and property owners and money spenders in the community. A large goal also remains to move advance on the near-term annexation that was presented to you. Uh the blue areas there constitute the near-term annexation goals. We've been talking to the land owners in just about these all these areas and we had a very good productive meeting with the state two months ago uh how we can advance

that one because that that's the bulk of it that up there on the mesa the summer airport and in the next year the goal is to really uh finalize this And I think that's my last slide. I just want to show this picture to you. I think it's a nice little way to end this. In a couple years, that picture is going to be fully built in with McDonald's and the hotel and everything else to come. And thank you for your support and for your um decisions to keep everything moving forward. There any questions? Thank you very much.

So, I'm going to move forward with uh the community development budget. Um so, we'll had highlighted um a few of his items um and then his his CIP items. There's not really um too much items that have been um detrimentally increased other than his um CIPs. again. Let me um put this a little smaller for mayor and vice mayor. There you go. Um so it's a 30% increase um overall from last year's budget.

And what are the issues with the current cubicles? Uh there's missing parts. Um the desks are falling off. Um they were actually um I believe we got them from another auction. Oh yeah.

If I may may these are 20 year old um furniture cubicles that we purchased before we this facility we purchased used from another municipality that they were um no longer using it. So uh those um those pieces of equipment have their life span ended and therefore going back to the replacement plan being proactive making sure that we are um looking into replacing those as their lifespan as are um ending. This is the reason why uh last year or this fiscal year that rather uh the bottom portion of the finance department was replaced uh the bottom floor and now we're looking um to replace the second floor.

So something that's going to be done every year with the with this the cubicles or no no this year the second year uh this is the second year the second floor and we're done for the time being. We're going to put it on the replacement plan uh talking to facilities. Uh so when the time comes, we are going to start planning uh to to replace those again.

So we're completed as far as cubicles, but um now as you've seen the design for enclosing the the break room, um we're trying to make a plan for to keep on top of all of our facilities. Any questions? Uh the next one would be economic development.

You can you can stand here if you want to. Yeah, you can come up here.

Step away. Hello. Good uh good afternoon mayor and councel. I want to present to you my economic development uh presentation on what we have done and what we are asking for. Uh first and foremost I received my AED certification. Um, not only did that certify me, um, but I it also gave me exposure to other cities in greater in other areas in Arizona, what they're doing, their strategies, and how they have their department set up. Um, I want to emphasize that when I came on, uh, the economic development department was structured but at a limited range. Uh, going forward, I have implemented different pillars of what our priorities are. I've actually presented this during our recent business mixture so I can express to the city what I actually do, what I do for them, what are my limitations, and what my department focuses on, which is not just small business. Uh, it's a wide range of things. Uh, this is important because I still need a little bit more exposure and leeway to put myself out there in Phoenix, not only for networking, but to learn how other departments and their strategies going forward. I also plan to put my department into IEC and recognize our department as a standard for economic development where we get recognized. This is important because ACA, which is the Arizona Authority, once they put us as um a a department that's ready for development, they feel comfortable pitching our land, our department uh in terms of professionals to big industries that are looking to come to Arizona. I also want to add that we recently had a conversation with a Canadian uh sightseeker and tourism uh person and he recently said stated that

a lot of Canadian companies are looking into rural communities who are ready to bring their industry to um Arizona. Also I want to add uh so my presentation will follow these pillars since that is primarily my job. I'll go over them really quickly. Business attraction is a main pillar which is your priority and these are based on your priorities. Business attraction that's when I go out to ICE and all those other places and spend most of my time reaching to retails to get uh businesses here. Ret uh retention and expansion that is when we're trying to keep local businesses here and help them grow. Downtown redevelopment is to make our downtown uh you know uh lively and vibrant. infrastructure and connectivity is do we have things in place that if I bring an industry or I can get an ind industry interested are we ready to host them here and lastly uh under my department we have a marketing uh or communications this helps us tell the summer story under business attraction and investment uh we do a lot of different things uh I have a partnership with um for local where we have gotten into uh businesses uh funding uh to get more education. We have worked with partners to bring AWC here. I work with SBDC to help bring resources to the city. I also um do uh pitch the city and tell our story that we're growing, which is most important for me at the moment. Uh we have secured a hotel uh in our parcel uh down in Park View. This is an old picture of us at ICC, but that was the most uh the only current one I have. Um, we have also with Lacabana helped them expand their business. As you recall, they bought a parcel down from us on the west side of

town, 851 West Main Street. And um I we also la El Taco Cashia, excuse me. They also expanded their business. they grew. Uh we held a close partnership with them. Uh we didn't help them with anything specific in terms of funding or anything, but we did have a good a good we rebuilt our our relationship with them. They expanded and we hosted a very successful ribbon cutting there. Lastly, I continue to promote all the parcels available, but not just our parcels, anything available second gen in for anybody interested. So, uh, I did add on our main street, um, although patio lights do not seem significant in any way, they do add ambiance to our downtown. Uh, at the moment, we don't have much that attracts tourism to our city other than our events. Having a lively downtown is essential because it does want to bring people here. Uh it has been proven in studies that before uh for example a restaurant does anything to their menu or their uh their building they rec they suggest to always do the ambiance lighting. Lighting does change the perception and it does welcome people to our community. Um in the future I did suggest to put a downtown phase two where we can start designing how we would uh uh let me read that. uh funding requests for phase two design of downtown redevelopment. As you know, we already have funding for phase one. Uh once design is complete, we can pursue construction funding opportunities. Lastly, under connectivity, um I did have a rel I do have a relationship with the Melon Brothers who told me they're willing to have conversations with anybody who is interested in 300 of

their acres. This is on our east side of town. This is a large partial parcel or parcels that take up a lot of our our uh city boundaries and if uh we can determine what can go there with professional advising or consulting through a strategic plan, I think that we can move forward with that area and start being proactive in how we grow our city. Of course, we want to build a nice city and we want to be we want to we want to grow uh smart Any questions so far?

No, I have a question, Jasmine. Yeah, sure. You said a consultant from the east side of town. Um, you know, I think we would be open for anything, right? Or does it have or you know, are you or were you think for were you thinking for something more specifically,

right? Um, so in the to determine what can go there and what would be strategically smart? That is why I put in for a strategic planning or economic development strategic plan. They will assess all of our our needs and our demands and they will tell us what would physically would be most ideal there. Uh it would be smart planning. Um cities uh grow fast if there's housing, but of course we don't just want to be housing. We want to think smart. We want to expand our horizons. Down on the east side. We do have conversations about our corridor being built between uh the second part of entry that will come down to Avenue D which is right in that facility area. This is also zoned as our light industrial uh the only thing missing there is our infrastructure uh and sewer. Um, so if we can get those items in place, and we visually know what we need there, what can go there, that would help us narrow down uh who we pitch to, what conferences I go to, what se do I need to go to a semiconductor conference, do I go to just a retail uh conference, uh how am I telling the story now? Uh and it really helps us narrow down our efforts to to make a a grander economic profile for Summerton. How do you plan on building relationships with 300 plus acre owners?

Yeah, it's only one owner. It's the Melon Brothers. I already have an open relationship with them. I have it in writing that they're open for me to showcase their parcels. Obviously, they are business people and they are going to decide for themselves what they want to sell it to. However, this is an opportunity for the city to have smart planning and I can pitch to the correct uh industry to see if they want to go there and then connect the two uh parties together so that they can do their own negotiations. Uh this would ultimately just make the city um less reactive if I can say because of course they can go out and get their own developers and their own uh real estate agents and they can build whatever they want. But if we're involved and we have a little say and we can have conversations with them say, "Hey, we would like this. What do you guys think of this?" And a partnership um we can develop that area uh nicely. and uh that coincides with our whole uh general plan

and I'm assuming that that strategic planning would align with our city's let's say comprehensive needs assessment right correct so at the moment Saul is working on the correct me it's a strategic plan it's a five-year strategic plan but that involves all departments uh economic development would only involve my department uh and it would be mainly on our potential and what we can attract act. Um, also this puts a checklist, I would say in lack of better words, for what staff need to be doing. It keeps us in line of what our priorities are. Um, and really grow out faster. Walmart.

Walmart. Yes. And that's why it's important that that uh sewer line coming from orang as far as the capacity and opening development in that area. Uh that's what I had mentioned earlier that to me that's a priority because we we have the opportunity to to partner with the county and and and open that that for because that's been the main issue right there. It's a sewer, but that's going to be another we have water. So hopefully we can get it done and we have three departments that need to start working or keep working on it. Community development and public works.

That is correct, mayor. Ultimately, my job is to, in lack of better words, sell the city. But it doesn't matter how good of a salesperson I am or how well I'm telling the story if we don't have the infrastructure in place and the land readiness for it. We do have Park View. Retail is great for right now to increase our tax revenue. However, we want to also expand ourselves from just being a um a uh a bedroom community. We want to bring industry. We want to create jobs. We want a workforce development. We want our students to stay here, our our talent to stay here. This is a long range plan. And I'm not saying this would happen in the next decade. But the conversations start here and smart planning would start with economic development strategic plan. Um and uh like I mentioned earlier, one of the comments I get is that we're not meeting the population and the trade area requirements and uh I can do bring all that as long as we have we're ready as long as we're ready with our infrastructure and uh partnerships. Any other questions I can answer? Miss uh I want to make a correction. I said consultant but I meant a an economic strategic plan which involves some consulting of what would be ideal in these areas that we have available and partnerships. I remember what the east side of the city would look like.

It was not possibly not through my tendency. Uh I can reach back out to a lot of what um Hector had. I do want to emphasize that Hector was an incredible economic development director, but his strengths were uh planning. Um economic development departments can have that area in their in their departments. But uh it's that's mostly why Saul is here so he can do the planning. He's essentially I like to say my cop. I come up with ideas. I try to sell the city as much as I can. And so then comes in and tells me, "No, no, no. That's not correct zoning, but this is what we can do to reszone or this is what we can do to make it happen." And they do the general plan along with admin and council as well. And um it's just my job to tell you guys what we need, what are the ideas, what and and I go out and pitch it to those to make that um to sorry to develop our economic profile. Lastly, I do want to talk about our marketing and forward vision. Uh under economic development, we establish a communications department. Uh well, I should call it a subdivision. Uh it is under me. Um it is a new uh tactic to have marketing or communications under economic development. Traditionally, it is under administration. However, I think it's important and vile that we're telling our story right now about how great Summerton is considering that we do have homes coming in and we want those homes to sell out fast. So, uh, under economic, sorry, under communications, we do highlight all of mayor and council, mayor and council's efforts. We participate in in um, uh, leagues of city, which highlights our city. Um, I do do public relations and trying to put our city out there more with um, political figures such as Senator Ggo

and Sen Senator Mark Kelly. Uh, and of course, as you know, uh, Governor Hobbs came down to the Tamala Fest. Uh, it really is us telling a story of how great we are, how great we're becoming, how we're um how we're defying what was set for us to be just a small town. We're actually growing. We're making strategic, we're growing smart. Um, and the communications team is really going to help us tell that story more. Uh, any questions so far?

How we are the best little city in Arizona. You forgot that. Yes. I am telling that story and in I always like to say this in an era of place your AI it's more crucial now than ever that every agency every business big or small Apple us anybody that we are telling the story of who we are because player I can replace all the words and give us all the correct words uh but there's nothing like storytelling at this point in our in our uh in our lives right now. Mayor, council, if you want to stay on um time um if we can go into the budget. Yeah, that was it. I know. What time is lunch? Uh right now.

Give me a I'm gonna speed through here. Um so, um with that, Jasmine, um this is economic development budget. Um she's highlighted some items that um were essential. A lot of it is um as far as education and training and where where she'll be going. Um those were the major um changes in her budget as far as travel and training. Um dues and subscriptions to be to be involved in with the associations. Um and then of course her um her CIP that um she will be handling. So her her budget, sorry about that. Our budget is a 44% increase. Most of it is, as you can tell, half of it is for capital outlay, uh, which is our CIP items. Uh, any questions at this time? Um, I we have on the schedule for lunch. You know what? See?

Yeah, it looks nice.

Yeah, thank you. We were going to do it in color, but I'm like cuz we have shirts like the regular shirt in color and I'm like, you know what? the blazers. I want them like just more formal. So, all the girls got their blazer. Okay.

Mayor, Vice Mayor, Council, Councilwoman, and Gonzalez. Um, so my quick presentation here on our uh our achievements and our and advocating for progress. It's really it's quick. you and we just did a a a tour so I'm not gonna I'm not going to spend too much time on that but I just want to highlight again uh staff uh continuing to work well in the court uh with our strong financial management um proper use of our our resources throughout the fiscal year. I reviewed an audit. This was prior to me being a judge at the at the courthouse but um their audit was successful. no findings. Um, and and it's been like that throughout uh for for quite some time now. Um, and again, that just reflects uh that we're committed and we're responsible to to uh you know, with with the money that that is is is given to us that that with our budget, with our any resource that we have, we use it appropriately. We use it efficiently, responsibly, and of course that uh reflects on our staff on how well they work. and it it the public trust is there um with with uh the way we use our funds. Um community engagement uh that this is the one that I'm kind of working on. Um a little bit more we all um were here for when we presented the the nice little recognition for the student at Summerton High School with the creating of the uh the official seal of our courthouse. We hadn't had a a seal ever in the history of the courthouse. So, I think that was a big big accomplishment for us. And in involving our youth, I think that was also a great idea. Um, we want to keep our youth involved with with our city and with our government. So, I think that was a great way to reach out to them. Um, there's more plan when we're talking about the whole teen court idea.

You know, my brain started going crazy. There's a lot of things that we can um we can implement through our court with the uh with the Summerton High School. So, those are things to come down the line. And then, um, in and speaking with of the high schools, I, uh, when I worked at Yuma High School, I I was, um, a judge at the, um, it's called Skills USA. It's a, it's a statewide and it goes nationwide as well. Um, different types of careers that they have at the high schools. In this case, it was for public uh, law and public safety. Summerton now, Summerton High School now has a law and public safety uh instructor and this was their first year participating in the in the uh forensic crime scene investigation um um competition. So, I was one of the judges again um I judge like the paperwork and how they process evidence, things like that. Um so, I was able to participate in that. So, we're keeping the court involved in those types of things. So, we're going to keep doing that um for next year. And I've also asked other other judges from South County to participate just to keep South County on the map. So, um that's how we're going to keep our community involvement. Um and then the seal of course you saw my blazer. It's really nice. Um again, our core staff continues another achievement are they continue to exhibit high levels of professionalism, dedication. They go above and beyond with anybody that walks in there. if they need help, if they need resources, our staff is very well verssed on what and how to help or if we can't help them at our courthouse, we know where to direct them to where they can um um find the help that they need, whether it be processing certain paperwork. Um we've recently re um we started the marriage licenses. So, I've been we've been doing a few weddings at

at our courthouse. So, if you want to get married, come on down. He has a robe in his car. I have a traveling robe in my work car. That's true. I do weddings on the weekends as well.

Yeah, that was the joke yesterday. Um, so yes, so we've we've added that now to uh back into our our our court uh operations. Again, uh smooth court operations and we're, you know, our our staff continues to be very respectful of anybody that walks into that courtroom, whether it be a defendant, whether it be a victim, anybody from the public. Um, so we continue to to exhibit that professionalism. Um, I obviously, as you all know, we're advocating for that courthouse. You, a lot of you, I think all of you except me. I think uh one of the uh one council member was not uh present, but pretty much everybody went to to our facility to do the tour. And we all know that, you know, we need that adequate space. The current courthouse is not conducive for what we're doing. I mean, we're making it work, but we shouldn't be making it work. should just work and flow. Um but again, um you we've already done that. We've already seen the the courthouse and hopefully we're able to um get that funding one day. I know it's not going to be this year or next year, but you know, just keep us in mind. We do need that that place to to make uh our our process smoother. Um people can feel more comfortable when walking into the courtroom. We have that space, that adequate space, and the safe space as well. Obviously, you see those pictures. Those are just a couple of pictures that we have of the roof. Um, and then you saw the other areas that are in need and they're deficient. You know, proper jury room, proper any offices to meet with victims or um, defendants meeting with their clients or their attorneys, just things like that. Um, so we do need to keep up with the times. Um, I see all the the development going on in the in the city and we're kind of falling behind. So hopefully, you know, we'll get there one day. But I do appreciate being on that CIP for the uh for the uh consulting firm to come and look at it. Hopefully it gets approved. But I do appreciate that. Um just really quick, and I know just to answer that question,

uh the court the clerk clerk three, it wasn't in the in the budget or in the plan because I I did submit it late. I'm new at this. I'm trying to learn here as we go, but um it was submitted late on my part. Um, and that's why I'm assuming it wasn't placed in there, but I know we have it ready for the next fiscal year. If we're able to put it in for this fiscal year, great. If if you know that I' i'd love that, but we do have a um a ready to go uh description, job description. We don't have I don't think we have a range yet because we're not there yet. Um, like where to put them on the pay scale, but that was a reason why it was not in in the presentation that that Tona gave earlier. But that's my presentation. And again, our staff continues to to work great. Everything's smooth. Our audits are great. Um, professionalism at its best in my opinion. I mean, those ladies are definitely doing what they're, you know, doing great job. They're helping me so much as a new judge. Um, we have great staff. Um, and, uh, hopefully we can get that new courthouse. But that's my presentation. Any questions on my

Yeah, the new position is it already on the uh on the list or it's a new it would be a new addition to it would be new anything else yes was late but what does that mean I don't know um if there was a deadline and that would be my yeah that would be my

I can answer that I have to I have to abide by timelines um due to the fact to have everything together and ready for you all at a work session so um I do put in timelines. Um, and again, judge did didn't indicate, you know, she's new at this. Um, didn't get the email in time and, you know, fell back on the submittal. Um, everything was submitted, uh, as far as to administration, but again, the timelines just weren't met. So, but it was submitted. That was my question at the beginning because it was submitted. It was sent in an email to us.

Correct. Well, it was in the in our CIP. That's that's what I thought I needed to do. Just put it in the CIP and that was it. And then I didn't add like the u the the pay I guess on the uh personnel budget.

So the the process is is if you're asking for a new position on the pay scale, it does not have a job description, does not have the salary um comparisons. So they need to work with uh HR in order to do that. So then we give them a timeline to do that as far as make sure you work with HR. These were discussions that were happening back in December. Um so so keep on reminding them at director's meetings to say hey you know budget is coming up make sure you guys go to make make sure you guys make your appointment to HR. Um and that's we put the responsibility on the directors for doing that. Um if they don't abide by those timelines then it is unless council directs otherwise it is for the next year. and and it's not only courts that had this um indication of not getting on the p on the additional um items. So, but is it late? I mean, is it really late?

I mean, we're in February. Can we add it or not? That's the direction. Oh, okay. That's all I have. Thank you. Thank you.

So with that presentation, the next U budget up is the courts.

Little small there. It's all right. I got it, Carmen. um with the court's budget. Um the judge also um presented to uh HR uh salary some salary adjustments according to her um evaluations with other municipalities. So um you'll in it'll be indicated in that salary jump. Um there is her CIPs and I believe that's um um the repair building repair maintenance we had just talked about. Um she did add a little additional in regards to just keeping it safe for her and her staff as well as just making sure that all the you know that she has just the day-to-days um taken care of as far as safety issues. Um computers are another um item that's a little higher than last year. Um court utilities. Um they've increased as far as inflation and as well as professional services. Um and then of course the CIP overall there is only a 13% um increase. Any questions? Oh, go ahead. we have to pay for services and their upkeep and anything that would go through the AOC like the our database our our legal database goes through

them. So we would need and we we asked for that separate computer because of Cassell. So, so we have to get another separate city con computer because AOC won't allow us to put our software on their computer. That's why that's why that there's a big jump in the computer area and and this has been an issue for a couple of years now that that that the court staff has been asking for it. It just never got on the budget, not due to anything any reason or rhyme or reason, but um um judge went ahead and put it on her budget. Did you ever

Yes. And I think that's part of the budget. Um if I'm not mistaken because um when we did ask we talked to um IT department, it was just very very expensive and we just needed like a basic Oh, you know what? Never mind. we're using. I think they have like an extra computer might be able to use. I can't remember exactly what I um Yami had stated that the computer that they have now that's a little older that they are going to let that for public use and then they're purchasing a new computer,

right? Just too pricey for what we really wanted it for. We just want the public to click on whatever they need to click on. And you know, it was about Dell support. And I get it like when you buy computers through through a certain you know, city or government, you have to have cert things in place to to maintain and weren't looking for that. It was just too expensive for us, but we we did have that extra computer that we're gonna we're working I think with Christian is going to help us with the whole internet and all that good stuff.

And that's another plan that we're working on as far as our computer replacement plans for all departments and directors so that when we have situations like that, you know, some of them that are not as old and we're recycling through them that we can don't put them on our auction and maybe utilize them for um items like that. Correct. Where are you going to fit the book? Another thing that's something that we're that's what we're trying to work with Christian that laptop there. Do we need to bolt it down somewhere or um but we're looking at all the logistics. Again, our lobby is not that's the that's where the item above comes into place with the 18,000.

Any more questions? The next presentation is PD. There you go. Thank you, Tuna.

Good morning, Mayor and Council. A few things. I'm gonna go through this as as best as I can. Uh, this year we onboarded about seven police cadets. We lost four of them in the transition of uh they decided uh different career changes. So, we lost four and the three that you see in the photo are the ones that recently graduate. Uh we expanded for animated uh services. Um the screen uh shot that you see to the right bottom of the screen is the rave that we're working with the school district. We're able to activate it. It's a it's a system that can be activated through a phone from any of the schools, a high school, any of the elementary schools to notify police and a mass notification uh to alert us that there's an emergency at one of the campuses. I I threw in a little bit of data from the police department of the calls that we've had and the fire department. I threw a little bit of the fire department as well because I wanted to show the uh the calls for service that are coming into the dispatch center. And I'm not going to go through them. You have them right in front of you. But I do want to go through the bottom part. Uh in a two-eek period, this recently we had about uh 687 calls overall. Some of them were for PD uh 586 and 101 from the fire department. the chief might have a little bit slight different numbers on on his presentation if he does have something and that is going to be due uh to whatever other activities they may have other than the dispatch numbers.

Are we still answering call for some

911s? No sir, we're not. They they were able to get their system and the only thing we do with them is um just mutual aid, fire and police. Uh these are some of the things that we were able to accomplish this year. We increase community oriented policing through special events. We had a cut down mayor on some of the special events uh that we uh have, but we really wanted to continue to have the ones that you see on the screen and some of them are the police explore program. the connection that we have with the peptic and the summer school district is your bottom picture working with the uh guards and working of course for the uh for the entire district for safety operations and that includes either uh evacuation drills, active shooter drills and a little bit of everything. Uh we did hire a second animal control officer that started this past week. We continue to have the explore program, like I said, the school safety, the annual drive, the blood drive. Uh constant recruiting. You'll see some of the photos where we're at either at the AWC or at the high school.

Uh why only Pepe? Now we have a high school historic high. I'm sorry. The Pep Tech 10e program. Do they reimburse the police department or can that be open to the Summerton High School? they were talking about skills USA that they have justice. So when we had our SRO's there, we were able to get have that opportunity to be there more constantly at the high school. We do still have the officers SRO officers visiting every campuses uh to continue that relationship, that communication that the 10 week leadership class program. Yeah, that what does that entail?

That entails visiting. We were visiting once a month and that's a 30 minute presentation. We want we don't want to that was something that the peptic reached out to us. They wanted us to have a connection because a couple of the times that we locked some some of the schools we forgot about the peptic and we forgot about the uh schools that are not in the school district. So we we didn't want to forget our high school kids there at the peptic school. It's not something that we do often, but it we do visit at there at least once a month. We don't get reimbursement for that. Um, mayor, the radio station is something that we do weekly. At least we try to do it weekly and we're presenting information to the community about uh restraints, vehicle restraints, uh any uh special event that's coming up with the city. We talk a little bit about the parking. We talk about the um the ser services that we have at the police station, fingerprint services, animal control permits, and all that other stuff. We do that free at charge. Uh that's something that they they allocate an hour for us. And I think they've also allocated that our reached out over to the city um to provide that service if that's something that we want to do. The use of technology um we've added some uh cameras. We've taken down some cameras, but most of the time we've kept some of those cameras to help us with the investigations and the overall uh security of the city. Uh so, our animal uh therapy dog, uh has been very uh it has been a successful program. We received a donation of over $4,000 to get her into training. That was a month a month-long training that the that she was gone away into a little boot camp. She came back just recently and we've done a couple things with her. We were send her out we've sent her out to student walkouts, the recent walkouts that we've had. We've sent her out on on

calls that uh where there's been a family death and um we continue to use her. She I know she's visited the fire department a couple times, the city of Summerton here a couple times and we're taking her out to the senior center. She's been very very well received by committee members. These are some of the other photos that we have of some of the activities that we've had. We continue to utilize the Arizona DEMA uh border fencing technology that that was able to get us the recent consoles that were installed in the dispatch center, the additional body cameras, some shields of drones and um redaction for body camera as well. the grants. Uh we received the granting from the grant from uh the state for the spade and neuter of the issue of the cats that we've had that seems to be getting out of control. We're trying to do our best to control it. Uh we also were part of uh funding that uh came in through the regional Yuma regional communication systems. This was something that they uh submitted for. They did all the work along with the county and uh that impacted us and where we were able to replace uh replace three 911 consoles and the dispatch center that went out through the entire county. They replace other councils at Yuma police San Louise and some of the other agencies. Uh they also had submitted for some software that connects us with the courthouse and our city prose well more well more than more with the courthouse. um $2,000 worth on that one. Some of the the things that we see hopefully uh happening here for the police department. Well, before I hit that one, there's a another grant that we submitted for $2,250 for that impacted 30 children in the community of Summerton. That was a shop with the cop that took place at the Walmart in San Louis. Hopefully some of the things that we see happening here in the future of Summerton is a strengthening of continue the

strengthening with the community uh enhancing relationships not only with the administration and city council but uh with the public maximizing technology operations that we have done with uh the brave system some updates of the consoles prioritizing officer wellness that's something that I'll be uh reaching out probably a little bit more with Terry to imple or to integrate the the therapy dog with the entire community staff. Uh we plan to sustain some of this growth. Um we've been really analyzing and and keeping an eye on the growth of the city to be able to sustain it, prioritizing a lot of the lot of the officers that uh we're asking for in this budget and the staff that we're asking for. And then for animal control, uh we continue to educate, we continue to reach out. with the addition of the animal control officer, we'll be able to do a little bit more with uh what we've been doing for the animal control division. I'll take any questions if you have at this time.

Yes, ma'am. Miss Gonza, Miss Gonzalez, with the addition of the three of the three new officers that will be training for the next three months and that will be that we will have to oversee for probably another six months after that because we have to have supervisors to be able to respond to their questions. That's going to take us out for another probably two years. Uh we're still short staff. We're making as best as we can. Our officers are working 12-hour shifts and they're coming in to cover a lot of the shifts. When somebody calls in sick, somebody takes vacation. So, it's still a little bit of a struggle.

And I just wanted to point out that we wanted because the school uh district asked us and we wanted to be very clear with them. So, there wasn't any uh there was clear expectations of how we could address this and and we don't want to tell them, hey, there's going to be one next year when we can't. Any other questions? Thank you.

Thank you, Chief. With that, we'll go into uh the police department budget. Um there is really not much to highlight as far as changes are concerned. um the retirement um PSPRS percentages went uh slightly above um what we had um previously. So there's a little change in that um calculation. Um of course the CIPs in general um were another addition. um most of all the the CIPs at the two uh 200,000 and then um just the operations in general um gave it an increase of 41%. Any questions? Down. Moving on to animal control. Um again uh the the two officers are now um fully staffed as far as what um we have funded from last year and from this year. um nothing really other than operation materials that have been um increased um over the past year. Um and then as well as the humane society that it had increased um that we brought to your attention um a few months back in regards to getting it

approved. Uh the overall um increase is 39% for animal control. Any questions up or down?

Excuse me. So the balance lawn services is the vendor that um cleans up the animal control yard trimming tree trimming everything keeping it clean.

Uh but most of that um amount is theou for the uh any more questions? Next up is fire. good evening, mayor, vice mayor, and council members. Um, for this uh last year uh not fiscal year per calendar year, uh we had a total of uh 236 total incidents. Um, as you can tell, there were medical calls, fire related, 89 motor vehicle accidents, and then some of the other ones are public assist. Um, just another general um, um, incidents that we have on the numbers. If you see that 2366, it's a little bit of decrease from the past years. Um, the software that we purchase or that we have to pay yearly uh, to do our calls and our uh, incidents, they charge us by incident. So the more incidents we have, the more they're going to charge us. Uh before we used to take an incident for anything that we would do. So if we did a presentation, if we did a little public assist, we would get a run number. So now we're just focusing on major incidents. And when we do all those, we still keep a record of it, but we don't take an incident. So that's why if you go back to my numbers from the last couple years, it was like 2400, 2005, and this year was 2366. accomplishments for uh this last year. We were able to get three additional paramedics. Um those were part funded through WACOMs. They paid a portion of it. The other one was part of uh the the

city budget. Uh we had three additional hazmat technicians. That was no cost. Uh that was a a grant from ADEQ. Uh usually they do it every two years. So next year we'll hopefully send additional staff. Uh we got two Lucas devices and those are the compression only CPR that we put on the patient and it does a compressions for us. It was a donation through the Kokopa Indian Trap of $56,000. Um part of it uh this year or last year which is uh we were able to get funding through uh regional center for border health for two paramedics. That's uh $16,000 uh savings right there. Uh we got the grant from Firehouse Ups where we purchased 42 new fire hoses. Uh that was uh $17,000. Uh we continue with the uh we used to call the Explorer program. Now it's a Summerton Fire Department youth program. Uh right now we don't have that many participants, but we're working on it. We currently we only have eight eight teenagers participating on it. Uh we got another grant through ADAQ for foam and that was uh 10 5gallon per,500 and then uh accomplishments that we had the ambulance number three did not have the auto loader and we were do we were able to do it through the CIP and now all ambulances have the autoloader meaning that we put the gurnie and automatically lifts it up without firefighters have to using their their backs or uh preventing injuries. Uh we have a full-time billing. So now there's two uh staff doing billing and that's good because when one of them has to be gone for either maternity leave or any long periods of leave, we have another person that will uh continue doing the billing for us. uh f future operational uh things that we need uh kind of we already talked about it but uh we're working with the the chief uh Huades for the master plan uh ladder truck ambulance rescue truck uh staff vehicles needs to be replaced uh jobs of lives radios ecbas and uh

some of the equipment that we need I'm working with chonap to put it into our uh operating our budget um here are some of the pictures of the things that we need uh we need to replace those radios as well on that one we're going to be waiting another year. Uh also like our SCBAs uh that's also coming to uh replacement period that we have to do it. So working with SHA we're working on budgeting. Uh some things were put on delay for future years and some of the other items were put into our regular operating budget. So with that our model our family serving yours and in order to continue serving our families well we need the equipment and and and vehicles to be able to do a good job to the community. So that's that's what I'm I'm requesting. Any questions?

Thank you, Chief. So running through the fire department um as far as we've pretty much hit on the the just of the increase um as far as the CIPs are concerned um they are all included in this um item and as chief chief stated that um some of those items were um on and m items that needed to be in the operational bud budget they weren't cip Um so we did um manage to put some of those items in the um operational budgets. Um one is under uh office and computer equipment which is the server switch for public safety that is in need of being replaced and um upgraded. Um and also the calf system for the rescue squad um vehicle. Um those are the two items that um need to be replaced. Overall it's a 37% increase. um for the fire department budget. Any questions? So the next um presentation would be public works.

Thank you so much. Good afternoon, mayor, vice mayor, council members. So, as you all aware, I came on in December, so I'm still kind of a work in process. One of the things that I was directed to do as part of my goals and objectives was provide a more structured foundation for the public works facility, which I think that I did provide. So far, I'm not sure how um far things have got to you, but in order um to move forward on things, I provided several items to administration, including HR as well as finance. So, they are now inclusive of operations and maintenance policies, standard operating procedures. I performed a time study, provided training plans, succession plans, and operating policies for all the divisions. I also updated the mandatory emergency response plan for the water and wastewater division. And it has been also reviewed by the police department as well as the fire department and they both um they didn't have any issues with my plans and they also received that training because I'm also an emergency response trainer for water and wastewater operator systems. Um I did a I conducted a formal evaluation of each division's needs and has been in integrated into the respective capital improvement plans which you all just reviewed. These living documents prescribe structure for the department to effectively approach daily operations as well as prepare for emergency response and I also work with finance to create a written replacement place replacement plan for all the vehicles as well. First items I you know it's we have a short time up here and a lot of the items were discussed in the CIP so I I mixed water and waste water together. A new storage tank was constructed expanding our storage capacity from 2.2 to 3.5 million gallons a day as well as wastewater modernization in alignment with the general plan in the master plan for both divisions. That was my backup as far as what my goals were to move forward. Water division is

in the process of seeking design of a new 2 million gallon per day water treatment facility. New well, new booster station, which will help ensure our water meets supplying needs and our growing demand. Summerton Heights phase 3 is water line replacement program on South Federal Avenue is expected to be completed. The water media replacement program is in process and scheduled to be completed by July 2026. Moving on to street sanitation and recycling. Annual traffic signal and safety improvements including new water and so sorry including new traffic signals and left turn arrows on Main Street and Summerton A have been completed for this fiscal year. Pavement preservation projects this year included Jefferson Street part of the inner city and Summerton A to Caesar Travis Street. Chip seal pavement preservation Avenue G has also been completed and as part of the project the identification of new year's of next year's phases are in process pathway and signal upgrades have been completed on county 17 pathway extension. A new signal cabin cabinet and turning arrows were installed on Summerton Avenue. Annual city cleanup was performed with no delays and a full report has been prepared for presentation which you will all receive this Tuesday coming up. A written plan to remove waste from the cleanup was also developed as part of its process as well as a recycling plant rehabilitation. I'm not sure, but once you guys get to that end of the tour, um there's a lot that needs to be done to restructure that facility, especially in preparation of the new um facility that's coming. Finally, I have fleet division. Fleet Division is now under new supervision as of uh February. A full assessment of the division is underway and the division will be increasing its operational capacity under this new direction. Building renovations are being planned

to incorporate muchneeded safety upgrades and technology improvements are in process to ensure mechanic efficiency. Is there any questions I can answer? If not, thank you. Thank you.

So with uh Rosanna's presentation, we'll move into the water division first. Um again there um according to the W uh wait water master plan the water master plan um there were a lot of suggestions as far as to keep um on target to um continue our growth here in Summerton and to ensure that all of our services are growing with within um our city. So, um they've taken those considerations and um put them into the budget as far as the operating budget as well as the CIP. Um the majority of these items are um the CIP projects um as well as um the items for debt collection. Um as you all know that there are bonds outstanding on our um water facilities as well as our wastewater facilities and um they're still outstanding. So therefore those payments are are included within those budgets. The bottom line figure um is an increase of 49%. Um the majority of that is the CIP items that we had discussed previously. There any questions? Can I have a question and and just uh with our water? Um, are we is it self- sustaining uh with with right now is is it self- sustaining with what we have or are we making up for it with our general fund?

So, our general fund is um helping sustain our business like activities which include our water, our waste water and our sanitation um and our recycle as well. Um how much

um off the top of my head I do not have that answer in front of me. Um it was indicated in our audit as far as the decline um in in the in the amount of well actually the rise in the amount of money that we were um putting taking from general fund into our business activities. Um we are trying to address a lot of those items um with our leakage as far as revenue is concerned. Um it Rosanna has been a great asset coming on um because she understands a lot of part of the budgetary um aspect of this. Um so um we are with her team and my team um coming together trying to curb um some of the meter issues that we have currently going on um and trying to address that working with the vendor core main in order to make sure that they are staying on top of the promises that they're giving us as far as warranty items. Um they also are working with us as far as our system is concerned to read those items going from um reading the meters uh that's taking anywhere from seven to 10 days um to um make that more efficient to boil it down to two days. um also giving our giving they are giving us training in regards to how and what to look for um in some of those reader meeting aspects and a lot of these items have not been addressed um in the past um so some of our staff that

never a lot of these items haven't been addressed in the past they might have been brought up they might have been brought up but as far as addressed and somebody really deep diving into it and trying to fix it. Um, it has not been done. Um, so that that with my team and and with Rosanna's team, um, we're really trying to get that because we really our goal in the next couple of years is to try to make sure that our business-like activities are sustaining themselves. Council member, I will uh make sure I follow up with finance and provide you that those numbers

because I'm assuming it would be for water and then waste water and all that. It's greater. Yes. Yeah. Yeah. All of them has been addressed in the last fiscal year and our um next fiscal year audit is coming up as well. So um I'm sure that they'll address it again in that amazed I'm amazed at your response. I I I can't um follow

I'm just you know that you know we hope that look at them and see what you Yeah. And that and that is that is our our um goal um is to try to capture a lot of those items that are are leakage and that's with everything. Um I mean that that is our ground um as a city and as as the departments, you know, we we want to be make sure that we're efficient um and trying to uh capture as much revenue as possible and with business like activities like this, they should be sustainable. We're not out as a city to make money, but we are out to at least break even.

Well, I would say break even and then have a little cushion. Yeah, a little cushion to help us. Correct. Correct. Yeah. And considering the inflation on construction nowadays, um it it is I mean 50% increase. Yes. Yes.

So, yes, we we and again a little bit of um behind the the buck and and we're trying to catch up and um our growing pains and I and I believe that we have the staff and and and the team to do that. Any more questions? So, I'll go on to wastewater. Um I I know that a rate study is budgeted. Correct. Something that it's always hard for council, but we're going to have to consider and even probably one of the toughest things as council members, but we got to do the possible

and even in that aspect as far as the rate study is to ensure that I I know that administration is leading the charge as far as to try to understand and make sure that we all understand what goes into that rate study and to ensure that all of our our little cushion it needs to be in there in order to make sure that the rates are are correct. to sustain us.

Yeah. Mayor and council, we want to make sure we have all the information to make the right decision, recommendations to you, uh so that the we have the right numbers uh what the impact is. And again, uh you know, it's uh what's included in that and how that all works. Uh we're going to work on putting that together and and present that present that to you so we can uh move forward. So again, going back to um waste, sweaters, budget, um we have a couple of items that just um repair maintenance items that need to be um captured um this year as far as to try to make sure um our facility is running smoothly. Um as far as our util utilities, the average and the APS is going up and that's throughout the whole city. Um you'll see that that difference is there. Um engineering um we do not have a staffed engineer with a stamp on our um on our on our roster employee roster. So therefore we do have to do outside um engineering services which um are procured and are are put um given a list so that we can um go ahead and easily manage and and access those people. Um again capital uh um projects CIP projects um almost a million dollars. So overall the increase of this um budget is 61%. Um a good um half of that is um the CIP projects. Any questions on wastewater sanitation that smaller

sanitation it kind of falls in the same realms um of of the first two. Um there's really no major changes other than the inflations of the operation expenses as well as the CIPs and then the debt payment. Um last year we went took a small loan, a three-year loan for a new trash truck. Uh we made one um payment last year. We're making another payment this year. We have um one more year on that. Um this budget overall is 16% increase. Any questions? Fleet is the next one. Um as stated um in the CIP presentation, fleet um has uh CIP's regards to upkeep the facilities and maybe even look into other um alternatives for that measure and um to use that 150 in a different um idea than what we first presented. Um again um it's just a matter of maintaining the operations and ensuring um that um everything that they're working with is safe and effective and efficient for them. Um you'll see that repair building repair and maintenance is a little um inflated from last year due to the fact that we do need some um you know upkeep. um also um shop meter and tires as well as the capital outlay. So there and you can see the the difference the significant difference um there la this year's fiscal year budget

is uh 300,000 and um they're almost almost doubled so it's 89% increase on theirs. Any questions? Next is recycling. Recycling is a business activity. Although um we do not collect revenue for recycling. The only thing that we do collect is if there's any scrap metals or any of that nature. Um those get taken to a vendor and then we we get the return on them. It's very minimal. it's not um anywhere close or near um the the amount of operations it takes to do um the recycling um division. Um there's really no um other than the operations increase, there's really no um items that that really stand out as far as additional or extra. They did not have any CIPs, but there is a 10% increase

with this operation. I would like for future item to analy report on it and see what direction we're going to go with this. Okay. And just so mayor and council aware this is uh the labor part of it is uh I think we have uh 10 or 12 10 uh prison labor uh with one super uh supervisor. full-time employee.

I've been requesting this for a while. Look at it. Analyze what other cities are doing with their best most cost effective. The next division is streets division. Um streets is also funded by our HERF tax. Um um that is the revenue that we um get from the state. Um it is not um 100% sustainable from that revenue. Um but the general fund um does take in um about a million dollars um to the streets division on top of the HERF um revenue source. Um they did have um CIPs. We went over those um this morning. Um that is the bulk of their increase um at um the 2.1 million the 58%. Any questions? Okay. The next presentation is parks and it's our last and final presentation. Um, mayor, um, we do have a break, but if you want to continue just to go, we can just continue to go.

Let me listen to you.

Thank you. Thank you guys. I do have feedback on more of a um I think every year during budget and and maybe I It's critical for project going in person to see right now. You can you can

Yeah, I can tell you right now.

We and we have those tours set Tuesday. Thank you.

Yep. Good evening.

Okay. Good afternoon, Mayor, Vice Mayor, and Councilwoman. Uh James Jones, I'm your uh director of uh fun or parks and wreck, what you what you want to call it. Um so I just do want to go um you guys last year and with admin and everyone else, you really gave an investment to the parks and some projects. So I really want to go over those projects. Um not just parks and wreck, but also facilities. Um so I really want to talk about the cultural center. Um, you know, we got a new roof. We got new AC units going in last week. Uh, we have interior the interior of the building was was painted and stuckcoed to fix the cracks. Um, and we're working on the new lighting and the new flooring in there to really make that building shine and bring a older building up to a standard that we can be proud of. Um, the youth center, we replaced the rusted exterior uh metal wall, put a new sign out there, we added more wrestling mats for that. that program has really taken off and we have a lot of wrestlers as well as boxers in that using that space. Um we also updated the storage in that so that the boxing would have had their own wrestling with their own recreation's more organized special events organized. So we're really utilizing every space we have for storage. Um community center we did some electrical upgrades. That's huge for our community because they rent that building and now they they just don't have to do one setup. they can do what they want and make that custom. Uh JCC fields, we're doing some spring improvements because it's been probably six or seven years since those fields have been touched. So, we're looking at um dugout repairs, infield mix, parking lot repairs, really bringing those up. Um in progress right now, uh we are and these will come to you guys in council is we're updating the signage. You guys saw the the the model sign that we're going to use. We're going to bring the code of conducts for you guys to approve. Um, and we're also working on new trash cans to replace the older

models. James on those parking lot repairs. What What is it? Is it an overlay or So, it's we have some um lighting issues and you see that in the CIPs. Um, we als But this year we're really focusing on the bumpers because they're falling apart and we're talking about the the rocket the rocks and everything the kind of the rocks that go on the features. Yeah.

We're really trying to make those go up and look good because they've been it's kind of been ignored for like I said the last five or six years. Um, so we're really bringing everything up to code. I do want to update you on three CIP projects. Um, the pickleball courts, those are out to bid. We're still working to to attain a bid to get those built. The museum project, we reviewed those. Um, we're going to have interviews next week with the finalist and we'll bring that to council to get that get that going. And this upcoming week, we are going to look at the proposals for the multi-purpose center at the West Summerton land that area. So, those are going. And as you see, I really want to say uh this this bottom right here, uh me and the staff have talked, park staff, we really talked about how we want everything, uh clean and green. So, that's really what we've kind of focused on. And I think you can see that within our community and even in the retentions, everything. We're trying to get everything clean and green so we can really be proud of it. Um and we're using, like I said, we're not just using our staff. Uh as you see the Joe Munos, uh we're using Arizona at work staff. We're using outside agencies to kind of help us with some of these projects so that we we're not continuing to burden our staff and really overwork our staff. Um, so I don't want to go over all these, but all these projects coins spot coincide with the 10-year master plan that was created five years ago. Um, so these are just kind of working with that and continuing with our master plan.

It's a m Yeah, 2020. Um, now I do want to say there there's three main goals we're going to look on next next year and these are kind of with the CIPs and things like that. Um, improved lighting for inter residents can use our outdoor spaces year round. As you know, we're in Arizona. It's a hot community. So, as we updated the lights around Paricone and Council Park, we noticed that that increased the amount of uh residents using those spaces as walking paths at night or in the morning. So, we want to kind of continue to add lights like at the volleyball courts, more uh stronger lights throughout our parks and facilities so that they can use them at night um when it's available to them in the summer. Um we want to continue to do those replacement plans and replace those amenities that are kind of outdated or need to be fixed. Um so, we're going to continue that plan um as part of the master plan. And we also want to ensure that the uh safety and accessibility across all parks and recreation spaces is there. So that's the ADA components of just using our our stuff. Um I also a big plan right now is the Wi-Fi and the parks. I want to point out that that's a dream of mine. Yuma doesn't have it. Stu doesn't have it, but it's a big thing that we're we're going to be in the forefront for. Um and that really brings people to our parks, brings our kids to our parks. It's really going to enhance the them visiting those spaces which is huge for our community. Um these are our current Okay, about three months ago I gave admin a SWAT analysis uh with our strengths, our weaknesses, our opportunities, and our threats. Um in that SWAT analysis, I really focused on recreation and what are we doing, what are we lacking in. And in that SWAT analysis, I noticed that adult recreation and a senior recreation and kind of that high school level recreation, we're we're really struggling with attracting or keeping

those programs going. As you see, most of our adult recreation is co-sponsored. We do have an adult boxing class. We have open gyms, so those are for adults. Our senior center activities are very limited. Um, and our recreational like events are there and they're well attended. I think you guys know that our trunk or treats well attended, our splash Fridays inclusive flat splash Fridays are well attended. So we are getting some momentum with the families, but we really need to focus on you know high school level adult recreation and senior recreation. So this next chart will show you um we really want to expand our adult recreation opportunities in the community including kickball, soccer, uh on the line and softball. Those are things that we think are co-ed softball by the way. we think our residents will really take to and join. Uh we want to enhance our senior uh center fitness programs with activities such as chair volleyball, walking club, senior Olympic festival. Um and then we want to continue to grow our and expand our sports camps including softball and baseball, volleyball and football. Um so everything that we listed is in the red. So that shows the the the things in black are those are what we have. things in red are what we really want to continue to grow, enhance or bring people to. Um so you see we're kind of growing that SWAT analysis. My goal hope is that we get KRPA um certified which is a big thing in parks and wreck for nationals and that's a big achievement that we don't that not everyone has in Arizona. So that's something that might take three to five years to get our programming and our facilities up to but that's our main goal. Do you have any questions, comments?

All over the line. Sorry. I was just gonna tell him that he's from Yeah, we can go check out a tournament in San Diego. It's a good one. Oh, the San Diego one is fun.

Thank you, James. So, with James's um presentation, we're going to go into um parks and recreation department first. Um again, the operations um is just um inclusive of all of our budgets as far as um the operations being um more expensive. Um the main items are the CIPs um that really stand out. Um but for the most part um sidewalks, his repair maintenance plan has been um pretty self-sufficient. It's kind of got down in um the last year just for the upkeep. Um utilities of course is going to increase. Um and then our CIPs as far as um that we had discussed previously. The total uh increase total increase is 58%. And overall for parks and wreck. Any questions? The next one will be facilities. Um we have a budget for facilities as far as um staffing is concerned. Um we ensured that the allocations of the staffing are in the right budget. So we made sure that um everybody that needs to be in facilities is in facilities. Um I know last year facilities was kind of um a smaller budget due to the fact that um we didn't have everybody moved over

yet. um he was still trying to work out his time study as far as to make sure that everybody fit into the positions that they needed to fit into. This year, he took the time to go ahead and um allocate everybody correctly. Um again, the only thing is is the building repair and maintenance. Um again, going back to keeping up with our facilities and making sure that everything is um kept up to date. um to ensure that everything is safe, to ensure anything is is um being maintained. Um James has um James and Rodney both um have done their due diligence to go to the to the different facilities and try to figure out a good plan in order to make sure that we stay on top of the things that we need and to keep our our facilities in good condition. So overall, the budget is increased by 34%. Does anybody have any questions?

Universe contract is a uniform contract um for the for the parks guys, for our facilities guys. Um it's uniforms in general.

They are a local company. Yeah. Any other questions? The next budget is senior center. The senior center budget is also um um helped fund by uh wake. Um and um we do get reimbursement from way for a portion um with our meals and our and our meal services. Um this goes through um the grant administrator or grant writer, grant administrator as well as the senior center uh manager. Um they maintain the the reports and the the monthly and monthly actually um invoices that go back and forth so that we ensure that the reimbursement is there. Um although it does not take care of our entire budget um general fund is um compensating um but through the year because we just got an email last week that um they're amending our contract and gave us a little bit more money in order to service um and take uh the operations um funding or operations burden off of us a little bit. Um so they amended their contract and we got an additional 20 $20,000 Any questions on the senior center? Last but not least, um special events. Um they we um pulled special events to its own budget to show the true um expense for special events um for our city. Um, so last year we didn't have a comparison. This year we do have a comparison because we have a fiscal year

26 budgets. Um, the only thing that um really stood out was just the cost of the special events. Um, went up a slightly. So um, sorry lost train of thought. And then as well as um a better time study for the part-time employees, for the um overtime wages. Um all of that those items um got re-evaluated. Um so those are the two items that um kind of went up this year. So overall it actually went up quite quite a bit. Um 192%. Um anybody have any questions? No. Well, with that, that's our last budget uh of this afternoon. Um as we stated before, um this is not a final budget. This is a wish list just to kind of get your direction on some of the items. Um, as administration stated that they would follow up with any of the questions that you um have so that you can get a little more clear understanding of that item as well as if we can reach out to you for any direction that we, you know, might have missed or something that you um didn't see on the presentation that maybe that could be re-evaluated. Um, again, this is a timeline situation. So, um, this is the quicker the response, the better. Um, and and so we'll get that stuff to you and if we can get that back from you, um, so that we can move forward in balancing um, this budget to make sure that um, we can try to see

what we can do. Um, last year I had two um, sessions of cuts which equal to 10% of um, overall of the city's budget. Um, so We do do our due diligence in order to make sure that we um conservatively meet with the revenues that we bring in. When uh can you can you email council the the the Excel file? Well, I prefer Excel. I don't know.

Yeah. No, that's what that's how I have it. And um the uh the other thing uh you know the a lot of the budgets are 40 50%. How far away are you from having a balanced budget with this?

Um as soon as I get the answers to all the questions that need to be asked um and ensure that we have everything allocated then I can go ahead and see how this budget is sustainable. Um yes, some of the revenues that have gotten back as far as the um figures um have had a little higher cushion um due to the fact of our growth. Um but I can't answer that question until I know for sure what what my expenses are. No ballpark for me. Come on. I estimate 45% away from

No ballpark for me. Um, one thing I I didn't see, Louie, is the uh the continuence on the uh pathways. That's something that that if we can add at least some design having, you know, some grant funding or uh but at least at least keep up maybe we can identify the sections or sections where we need right away. We can start working on that. Uh, mayor. So, we are currently working uh with Paul Ward uh with YMPO. Uh, so we'll follow up. I know that Rosanna and Saul are going to be meeting with him. We have identified I believe four or five pathways uh that he he has seen or looked at as possible funding uh which is offhand if I can remember is going to be the canal pathway that connects Main Street to Jefferson. uh that to follow along that canal path. The other one is from uh I think uh Adams or George for the Centennial Park all the way to Jefferson to connect for the school. Uh help me out here. What's is the other two? I'm trying to think. Well, there's two more. Uh but I I get that info, but we are actively looking for that. uh so that we're on the on the list uh to be able to get that funding as we presented I think back in December. Uh so we we are looking at that and uh we'll follow up and uh we're hoping that could be funded through uh uh through those programs. Uh the other one too just so so you're aware is we're working on the both intersections which is county 17 and Summerton and county 15 and Summerton uh to connect those also. and uh improve and we're actually partnering with the county. Uh Rosanna is working

with uh county staff uh so how we can better develop that uh the bridge uh on county 17 is also on that list that Paul is working with us on and that's uh that's going to be a a three kind of partnership. It's uh it's the city uh water users and the county. Uh so we're he's actually putting together uh that uh to be as a design uh because they'll have it'll include those three agencies uh to be able to move on that design. Uh also the one on uh on uh the county 15 or Madison and Summerton same situation. It it involves all three of those agencies just because we have the canals uh and half of the intersection ours uh the other half is county. So, we we we are addressing that and uh I'll make sure we we we give you an update.

And just an FYI with those fun, the HSIP and the YMPO fundings, those come in a little quicker um due to the fact that YPO gets allocations um from FHWA. So, so those funds come in a little faster than um like any of the other federal aortionments. Anything else? Anything else? Well, I mean, I just want to, you know, thank everyone for their time, you know, yesterday and today. You know, I know in the conversation, Sha, you talked a lot about being proactive. We're not at that. Oh, questions on the budget, then we'll go around the

I wanted to end it talking bad, anything just top of your head that you want us them to see, add or stuff that we expect to Everyone get it in. So I just feel that following you then why you put I don't know

I would appreciate I as a finance director I would appreciate some direction um because I know that um judge is knew Um, so she doesn't have anybody to train her in situations. She's been really proactive as far as reaching out to me and trying to understand because she did tell me this is her first time that she's done this process um as far as the budget side. So yes, um um some a little direction. And I know that when um before judge was hired and we had that little um um in between it was a because as finance as finance department in the city they do have to oversight their their purchases and their you know so they still do fall under city processes um as far as um everything that that way goes. Um I understand that court is you know another division of of of state as far as courts are concerned but um if we can have some type or at least finance I know and I'm I'm speaking for finance um some type of guidance to where um how that how that goes

at least in my view of course administratively the judge answers to council and and and Louisie but budgetwise it's the same pipe it's the same uh comes from the general fund unless it comes from a support fund, I'd be okay. But if it's we're we're trying to decide as a whole, at least to me, it's not at at the budget level, it's not any different, you know, as far as the the administration part of it. Yeah. But so we can look at everything and and and I would say the court follows under the same the the the same uh financially at least to the city processes. Yeah. Criteria. Yeah. and then that will give judge a a better um idea of how to answer when when I'm sending out those emails. As far as um director wise,

just going to open it to directors if they want to say something and if you have nothing to say that's fine. I know I know Jasmine's probably gonna have something to say.

A vehicle may want to start from that side. Yeah, you don't have to say anything, you know. Just you have something to

do. very well thought out. I want to hear S's voice. Thank you. We're going to have a great year next year. You're going to see that we're mov a lot of fun.

I think from my exposure to other municipalities are doing great things. One thing that I do feel personally that we're missing here is following a plan. It doesn't get approved now. It's fine. But I do think having plans and ensuring that our staff follow it, whether it be the current staff or the staff they're after us is important and that's what will grow. I always use the reference that all of us have known an athlete or a person that works out, eats healthy, but you only get stage lean abs and chiseled if you're following your and your exercise plan to a separate an

I like to use that reference always it was worse I bully the mayor anything. We're going to buy council members.

I possible new IT perspective. I believe they um they have and manage critical systems. be handling that. So far they have a great staff. They have um a better knowledge but we do need trainings background and

I just want to say thank you for taking the time also to listen to our needs and I know that you guys kind of have to decide but for us to keep moving forward I always say to all of the department there's no I so working together will help us to get directly from council will help directors to understand what the plan is for the future based on council directive based on the residents request. So we're working together here. We've been doing it for mayor and I for the past 20 plus years. So um this work we need to ensure that when we put our plans together we plan execute and complete the projects. We need to follow through because that's what makes it work. If we all do our uh homework here but we don't follow through the projects nothing is happen. for us working together. Um again, there's no we're working together. We're making sure that we um administration departments are following the mayor's direct uh council direction and uh thank you for dinner, breakfast, lunch, everything. It's been fun. Yesterday was fun, too. Thank you for your time. I just want to say u I've been with the city for close to four years and I've seen so much growth a lot of growth but I think this has been the last in the last four years where I've seen a lot of support from the council. I really appreciate it because I think we need it. We need the the people that sit

there have the vision and the have the power to push the growth and help us provide better service and better. Thank you for being here. us. I've never shot a gun and it was pretty experience to us and for our wish list and thank you for the whole

Thanks here. I also want to thank you for guess that guidance at big brother I don't mind that

I want to hear say thank you. I apprec I appreciate you guys taking the time um to be with us. Um it really shows us that you are supporting us and trying to, you know, build this great city. Um so I know you guys have said, you know, it's really not up to you. It's up to me um to try to balance this because you would say yes to everything. So, so um you know hopefully hopefully we can get to a happy medium

and mayor and council just to close up at least for our part uh you know it doesn't work without the council uh department directors and all the other staff that are here in the city. Uh just doesn't work if we're not all together uh with with one vision uh and working to towards that. And I think uh that's what we're trying to do is is to do that and and and bring Summerton, you know, continue to to have Summerton uh grow, develop. And I think uh at least for me uh I want to make sure that when you know 20 years from now that a lot of us probably won't be here is that they're they're we set a something up for them that that what we're doing now is going to be beneficial in the future for Summerton uh way be way after uh we've we've got here and I think that's the goal and that's what we're trying to do to keep uh to continue that and and and make it uh as as best opportunity for Summerton now. And

thank you woman.

I really want to thank everyone and it's okay for you to say you know what I don't you know comfortable with that because you know we're not seven individuals we're one and um you're the one of the us um we work together and there's no I really want to see it apply My family is 100 years in a house where she grew up and so that's why you have your vision is important to Thank you so much for your time. I was not there yesterday, but I've been to that. I still have the video when I was holding the gun and I didn't want to

shoot and then yelled at me just do it and I killed the picture. I would have won that last Thank you so much for your time. Black Friday, Dark Friday, whatever you guys call it. Dark. value your work and I think we're going to be able to beat that though we ended it now.

You know, thank you all for for being here. You know, I think yesterday and today was was was great. It's amazing. Um, you know, I Sha, we were talking about being proactive versus reactive. You know, I think that's that that's I think you hit the nail on the head. You know, I think when we're when we're acting when we're reacting to situations, I mean, we're always going to be behind the eight-ball. So, let's try to get ahead of it. Um, you know, we we really want to say yes to everything, you know, but just for me, I would really say, I mean, anything that gets proposed, um, really, um, you know, have a solution, have a roadmap to it. Uh, make sure it's sustainable. I mean because I think that's going to that's the number one thing for us that whatever uh is proposed uh that it's sustainable that it doesn't we that we're not being reactive. Um you know um just know that we as council everyone we we give it we give it thought what whatever you propose you you request we we're very thoughtful. We uh you know we want to accommodate. I mean we really want I mean this is the best little city of Summerton and we we we don't just want to say it. We want to uh we want to show it you know but just um you know have a road map for everything. U you know uh we don't want to be the ones saying oh you don't need this, you don't need that. I mean because this is something you guys are in the front lines right there. You guys are you guys know what you need. Um and and u I mean if you if you find a way to make it work and it being sustainable, I'm pretty sure everyone here is going to say yes. Um and I think that's when those hard conversations need to happen with within you all and really um you know dice and I don't know, you know, be creative. I don't know, find ways to to make it work, you know. Um and I'm just going to end with this. It's just kind of like, you know, a dream without a plan is

really just a wish. So, um, you know, so that's I want to thank everyone for their time and, uh, you know, we'll see how this goes down and and and I want to thank staff for taking time. I know it's dark Friday and uh and it also the Saturday you know Louie they have flex time here all salary so you know write it down but you know and remind it was just a comment not a direction I don't I don't I don't get it there

management it's a management that's a management don't go there

it's recorded But yeah, and thanking also the council members. I know that I can always count on you for to be here. So, you know, as long as um I always tell Louie, ask the ask the four and we can we know that they're going to be there, they can. So, thank you. Appreciate it. And um you know, I we saw the budget, you know, on average 40% over last year. I as staff to look at, you know, I know it's a wish list, but we we hired that lobbyist so we can identify some brands and rep prioritize some of the stuff that we foresee that we can't use grant funding and it's not an immediate emergency need. But if we can push some stuff to future uh fiscal years that would be great to help um you know balancing the budget and um you know at 40% you know showing us not mean you know it's just like that her job and that's Louis and her job to present a balanced budget to us and um like I said you know we're here to answer any questions at least personally I don't like to get a lot involved in personnel stuff. I think it falls majority falls under Louiesie and and and ultimately we hold them accountable for what's going on, but I want processes to be established in order to so the decisions on personnel can can be better managed. you know, it's it's always hard and budget is always hard and I can only, you know, think like, you know, for the finance director telling her peers, no, no, and that's but you know, like I said, like it was said, we're a team and thank you for your time.

Thanks. And there's so and oh meeting a journ right there's some Yes.

Have one.