Board of Trustees - Regular Meeting

Good evening. I would like to call the July 10th meeting of the president and board of trustees of the village of Indian Head Park to order. Can we have a role, please? Trusty Ayanako here. Trust Zeldana. Trusty E here. Trusty Donnersburgger here. Trusty Swedka here. Trusty Gazes here. President Joe Whittenberg here. Can we please stand for the pledge of allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you all for coming this evening. I am going to defer the village president's report to uh Lucy Sanders tonight is going to be talking about a program that we have in our water department for past due water bills. So she has been embarking on a project and she's going to give us a summary of that project right now. Lucy, thank you. Good evening. My name is Lucy and I've been the administrative assistant here at the Village of Indian Head Park since last September doing the utility billing. Uh it's been a large part of my responsibilities. This is the first time I've been working for local government and with utility billing, but I have many many years of customer service and billing experience in other fields. I came into the utility billing aspect of this position somewhat unexpectedly without much of an instruction manual and the software that the village currently uses for water billing and other invoicing is not intuitive or userfriendly. Needless to say, there has been a learning curve for me and since there has not been any established guidelines and systems in

place for staff to follow, there have been utility accounts with long overdue balances that have not been pursued. The main priority of the utility billing department for the foreseeable future is to enact formal guidelines that will make billing policies and protocols more fair and consistent for the residents of Indian Head Park while remaining physically sustainable to the needs of the village pertaining to the administrative and maintenance costs of the water system. We do want to assure people that with very few exceptions, the measurement of customers water usage has been accurate. So there isn't really a concern that the data we're basing the billing on is incorrect. It's the billing methods that have been inconsistent. In early August, the administrative department will be transitioning to new software called BSNA that will handle, among other things, the water billing. The transition to the software is the reason why there has been no utility bills sent in July. So that when BSNA is on site beginning August 4th to train staff, we'll be able to run through the billing process with them. Because there weren't bills generated in July, we have been able to dedicate many hours in the last few weeks to pursuing payment on the accounts with the highest balances who are overdue the most number of months. We reached out to those accounts in writing offering a courtesy adjustment wherein we will wave a portion of the late penalties that have been added since the last time their account was paid in full if they are able to pay the entire balance by Tuesday, July 15th. After July 15th, that offer will expire. If paying the balance by July 15th is not feasible, we will be setting them up for a monthly payment plan in BSNA that will automatically debit the residents account to pay off that balance within 6 months. There are a total of 24 accounts that we made this offer to. The cumulative total balance for those was $23,49412

with $3,80 of and.36 of that being late penalties. Most of the balances are from within the last year, but some of them have not been completely paid off in two to three years. In the current software, automated payment plans were not an option. And as stated before, with any without any consistent administrative protocols, what were called payment plans were just verbal agreements between staff and the resident to make manual extra payments, and there was no structure to efficiently pursue them when those weren't paid. As of the end of today's business day, we have received payment in full from three three accounts totaling $3,622.31 and we'll be writing off a percentage of their late fees to bring them to zero. We have had communication with seven other account holders. Some of them have stated that they will make payment in full by next Tuesday, and most have agreed verbally to set up a payment plan once the new software is in place. They will not be subject to shut offs on July 28th, but if they don't follow through on agreeing to a formal written automated payment plan with the new software in place, they could still potentially be shut off. If the remaining account holders do not pay in full or reach out to us to let us know that they want to set up a payment plan by 9:00 a.m. on July 28th, the public works department will be conducting water shut offs on those properties that day. At that point, their only option to have the water turned back on will be to pay the entire balance. They will not be offered a payment plan for it. In the coming weeks, we will be mailing past due balances, past due notices to account holders with smaller or newer past due balances and utilizing the features of BSNA to make the process more streamlined and automated as well as creating a standard operating procedure for utility billing in Indian Head Park. Can I ask a question? Sure.

So 23,000 in a rears. Are any of those businesses? No. How many years have they been in a rears? I mean, my water bill isn't that much. I'd take years for me to get that far behind. That's total for 24 accounts. So it's a average of a little under a thousand. Oh wow. Any other questions from the trustees? Very nice presentation. Thank you, Lucy. Very nice. And I think we're already starting to see the payoff in our new software program. Yes. I just want to take a moment to thank our staff. Um, one of our focuses is best practices and modernizing our processes and um, be able to bring the village up to the current state of technology and process control and metrics in the village. So, Lucy, thank you for doing that. I know that it's not always pleasant to have to collect money from people, but we appreciate you doing that. And um if anybody has any questions, you can always feel free to call us here at the village or email me or Gavin if there's any questions about the the uh the new system as well. Thank you. The only other comment that I have today is that there will be a Planefield Road public meeting number two um on August 4th, which is a Monday. and we will confirm the time um with you online and at the planefield road project team site. They will also be updating the website with all the information. So just like there's a wolfroad study.com there's also a planefield improvement website as well. So mark that Monday night on your calendar. It's at the

Highlands Middle School to talk about Planefield Road redesign, which is all the way from Countyline Road to East Avenue. Thank you, Madame Mayor. It had been indicated 5:30 start time previously. Is that still up for review? Yes. No, it's 5:30 and it will be at the um middle school um entrance. Thank you. Can I please have a motion for the consent agenda, please? Second. All righty. Any questions about the conent consent agenda items A through C? I do. I I have an observation uh in regards to the minutes. They're 24 pages long. It's almost a verbatim of our previous meeting and would appreciate if we could put this topic on our cow meeting on uh July 17th. That sounds reasonable. Thank you. I have a question of council. Um is that the way the minutes the way we do the minutes which is in great detail? I'm hearing an echo. Um, is that the way it should be done or should the minutes can they be more of an outline of what happened? The minutes can be as minimal just to allow the public to take a look at what occurred at the meeting, the records of the votes that were taken, a brief summary of the discussion that was had. They need not be as long as these minutes are, but there's nothing wrong with having more detailed minutes than required, but they can be more much more abbreviated. And that is correct. Could be and and we'll discuss what the current process is because it has been

automated. So, we probably will need to change the process a little bit. Okay. So, we'll talk about that. I do have a comment on uh page 10 of the June 12 minutes. I was actually fairly impressed. I don't know if it was AI or recording. Uh and council, I would just like to verify uh on page 10, it states that should planning and zoning not approve or recommend that the board can override with a majority. But I believe what council said at the meeting was a super majority. Super majority. So if we could I'd move to approve those and the consent agenda with that change. What paragraph is that? It is on page 10 at second to last page 10. Almost there. They were very extensive. uh the the second to last paragraph the last line commission's role would be advisory and the board would could override their recommendation by majority which I believe is super majority just in case my recollection is 2/3 it may be three but two yeah So, um, my apologies on that. Uh, after last meeting on that, I was double check, actually during the meeting, I was double checking on that. Um, and I had believed it was a super majority of it because every place I've ever been has been a super majority of it. And unless there is um legal that I'm I'm not a lawyer. Uh, our code simply simply states majority. Now, our administrative

code can needs revisions, so it might be out of date, but um that was I had I had originally and the error came from me on my part. I originally had informed Gavin of it because I thought when I'd read through the code, it was super majority and it was only when I went back and spent time majority. So, in our case, four out of six would be the super, but four out of seven if we're 33 would be majority. So, we are it is majority. Yeah. off the top of my head. Um, re recollecting OMA, uh, yes, a majority is is four out of six or majority of I think it's just the majority of the quorum. Majority is anything more than half. Yes. Um, and then the, uh, supermajority, I believe, is I believe it's five of six, but I would have to recheck what the It gets a little It gets a little funky at some point in time. It's going to be controlled by the zoning article of the state of the Illinois Municipal Code is what's going to control it. I I don't know if it's going to be that close, but it probably will given this topic. So, whatever it is, if that's correct, we can leave it as it is. We I will I will make sure we have a much more uh accurate and cited version of it. When we when we get to that point, any other comments on the consent agenda items? I think we have um a financial report before we take a roll call vote. Yes, ma'am. The financial summary for the month ending June 2025, cash on hand at May 31st, 2025 was 3,74,2729. All payments for June were $441,22187. Total revenues for June were $293,174,

bringing the ending bank balance at June 30th, 2025 to 3,556,15946. Thank you very much. If there are no other questions on the consent agenda items, can we have a roll call? And I think we have a motion to make one change or do we not changing the the minutes? We're not changing the minutes then. Okay. All righty. Can I have a roll call vote for the consent agenda, please? Trusty Ayanako. Trusty Eek. I. Trusty Donnersburgger. Hi, Trusty Svetka. Hi, Trusty Gases. Hi. 5 Z. The motion carries. Great. Thank you. Can I please have a motion for item A, please, of new business? I move to approve resolution 202519, referral to P and Z, the planning and zoning commission for consideration of fence regulations. I'll second that. Gavin. So, as you all know, this issue comes up from time to time. It's come up from realtors, residents, um, and the board recently, but since the board last talked about this, I've heard from two more realtors and another, uh, potential resident about uh, fences. So, it is an issue that is being discussed and asked about. Uh, this referral would allow the village board to initiate the text amendment process um through the planning and zoning commission having the the commission review whether the current ordinance still reflects the needs of the community. Um and as

discussed by uh Christina Sana at the last meeting, trustee Salana, um what needs to be done is is to balance flexibility in in fences with storm water and aesthetic considerations. Also the the big question of um should we allow fences or in more places in the village? Where should those places be? What should the fences look like? All of these questions will be presented to the uh plan commission along with uh some of the work that the uh trustees um have asked be or some of the things that the trustees have asked to be looked at regarding fences. Um the resolution sets a timeline of having a recommendation back before the board by December of 2025. So, um that would be the goal and this process will start uh at the next uh planning and zoning commission and it'll be dependent upon what else comes before the planning and zoning commission. But we're going to lay out um a very um set uh timeline for holding uh the public hearings that are necessary for this process. uh keeping those uh public hearings on topic and moving forward and getting back to the board with a full report from the planning and zoning commission and a recommendation uh by December. And um that resol that ordinance or suggested ordinance that was written by some of the trustees is in the board packet which is online. Correct? Yes. No, it was still in a draft form. So, okay. So, when will that be when will that be viewable by the public if they want to see that? At the planning and

zoning meeting. Excuse me. There's an ordinance for what? That's in draft form. For fences. How can we have an ordinance for fences before we've done the study and looked into it? It's a it's a it's a proposed it's a proposed um idea for fences that the three trustees several trustees wrote. So the concepts will be presented as part of the hearing process and discussed by the planning and zoning commission. I think before we talk about ordinances and I have concerns about this anyway. Um I think we need to put something in here to make it a little stronger. Uh if we're going to have them look into whether or not the ordinances should be amended, then I I would like to see a strong justification, number one. And um I'd like them also uh both the committee and the planning or the zoning committee uh to talk about how it's going to affect the uh nature of our community. I mean, we fought really hard for Wolf Road um to keep the atmosphere in in in our in our village of nature and and trees and all that. And now we're going to start putting in fences. I mean, if we're going to put in fences, I can see maybe uh a justification for in special circumstances, whatever they may be, and I think they ought to be laid out, but I just really totally against it otherwise. And I think we need to consider that when we uh when we ask the zoning committee and um well they'll have to take it through all the paces. So I would be on the opposite side of that argument. I think we have kicked this around quite a while and with all due respect to Trusty Donnersburgger, um I think this is exactly what we should be doing and uh this is the job of the planning and zoning commission to make that recommendation as structured in the in the resolution and then it's still got to come to the board anyway. So

there is going to be public comment. They are going to you know the proposed ordinance adjustment is just a first step. That doesn't mean that it's going to get rammed through if that's what your concern is. My concern is that well, first of all, you say we've kicked this around for a long time. I've been on the board for I'm sorry. Well, I've been on decades or more when it's come to the board. I've been on the board for going on four and a half years now and we've looked at individual circumstances, but we've never looked at the totality of it, nor have we been asked to. Now, this is the first time we are, and I'm not saying we shouldn't. I'd just like to see parameters around it. What more parameters would you put beyond what's already there? There it's till December. Public hearings, a structure in place. What What else would you want in there? I want to make sure they give us a strong justification and they also address how it's going to affect the nature of our community. They are going to address that, I believe. But whether they give us a strong justification or not or whether they make a recommendation or not, it's up to this board to take in all that information and make that decision. So it doesn't the buck does not stop with planning and zoning. The buck stops here, but it'll get kicked back if it doesn't have that. Mhm. I think absolutely. What? And y I think the the first question listed under the scope of review whether the current fence ordinances should be amended. I think in order to answer that question, they're going to have to address I just want to state my views that I'm very nervous about it that I I understand what realators are saying. My own son uh thought twice about moving here because of the fence ordinance, but um or the no fence policy, but uh you know, it is what it is. We we are who we are and we have been for years. Mhm. Well, and again, I mean, not to make this the gym form and the Eileen form, but with all due respect, being on Wolf Road, and yes, we did I don't know, for some people, they see that as a victory

on Wolf Road, but for those of us that are on Wolf Road, it's quite the opposite because Wolf Road is coming 50 ft closer to my residence. And yes, I knew I was buying on Wolf Road when I did. And that's one of the reasons just like, you know, other trustees are on this uh DAS because of other issues, garbage, refugees, whatnot. I'm on this board because of Wolf Road and because of this fence issue and uh I don't know that the Wolf Road uh I don't know that everybody would agree that uh we did such a great job, you know, with the Wolf Road project, especially those people that are on Planefield that are in Wolf. Well, I agree with that one, but maybe the, you know, maybe that's what the recommendation will come back, that the Wolf Road people and Planefield people will be an exception because of what's going on there. Um, but I just don't want to see fences all over the village. As staff, we're committed to working with the planning and zoning commission, guiding uh this conversation through that process so that when it comes back to the board, you'll have a full Okay. full u background hearing. You'll have all the information you could ever want on fences and that will inform this discussion at this board. Um and I I suspect that every question that can be anticipated will have an answer. Can I make one more comment? Jim about whether it's the right answer or not, but there will be an answer. Okay. Uh I completely agree with you and my sympathies are with you. I mean, I fought on this as soon as it became an issue. I went out and measured how wide it would be and how close it would get, especially because it's my side of the road, but especially to um Acacia. I mean, the damn sidewalks are going to be right up against him. Your house is another case in point. So, I get that. I get that. And uh you know, Vince's some

kind of barrier should definitely be or not. Well, if I lived there, I'd be So, Gavin, can you just really quickly go through what the process is going to be now, just from a a calendar standpoint? So, am I hearing you correct that next planning and zoning meeting this will be on their agenda? Go ahead. So yes, we are going to be can have this on our agenda every every single uh meeting from here till December essentially and we'll be putting a significant as much time as we can on it. Um we do have other you know public hearings these types of things that have to be um looked at but we are going to be and and myself as staff are going to be looking at this entirety of the issue not just from the most recent um but also from historical standpoint. I've been already started going through minutes and things like that to find this issue. So, we're going to do that. We're going to we're going to look at basically trying to find the first we're going to do is we're going to in the next meeting we're going to outline the parameters all the questions we can think about safety, you know, Wolf Road. I had someone ask me, can I have a fence on on my backyard because I back up to Flag Creek and I don't want my kid to run into Flag Creek and and drown. And I was like, okay, that's something I never heard before. And so after we have a good uh idea of the parameters, different looking at it through different lenses, we're going to start soliciting input. We're going to be doing the background research and we will be targeting that December meeting for a recommendation and a a very comprehensive report that then the board will be able to make a decision um a very wellounded well-grounded well-based decision on. Would you want to amend the uh ordinance um Eileen or uh it's

the resolution before you is is what you're voting on right now. Not the res resolution. I I'm sorry. I used the term ordinance, Eileen. I meant resolution. Sorry. This is just saying so the request from the board to the planning and zoning commission is to examine the matter of whether the village ordinances regarding the installation of fences in residential districts should be amended and review previous input and recommendations collected by the villages committee on sheds and fences and conduct a public hearing pursuant to law and the vill's zoning procedures on the matter and solicit and consider public input on this matter. and evaluate and provide a report and recommendation on whether the fence ordinances should be amended and if so where in the villages fences should be in an allowed use or if the village should adopt standards for consideration of fences as a special use. What types of fences should be permitted including materials height and transparency and how such fences should be constructed and maintained. So to to uh the point that Mr. Beltran made you are going to receive a comprehensive look at fences and understand all of the issues around them um with before you begin uh reviewing a specific ordinance. Item two of that says review previous input and recommendations collected by the villages committee. I believe Sean Kennedy had a committee on this uh several years ago. Uh I think you were on the board at that time. Mhm. Uh would that it's all videotaped so you all can listen to it. So So the review would include the previous committee on that subject. Exactly. that's it's referencing those four four meetings that were held in

2020 and 21 and and I would tell you that I think we have to do um our own discernment of this topic because it's there's been a lot a lot of people that I think have opinions that may be different than what was in the past. I think that's, you know, that's good to have a reference to that data, but I think we have to do our own discernment about where the community is at right now with the topic during as as we go forward with the process, the hearing process, this, you know, the communication process, collecting the feedback needs to happen. I think we can refer to those meetings, but I don't think they should be the basis of our decision-making. And I was just going to say the the goal of the public hearing would be to collect a snapshot in current time of what the current public's requests, requirements, or needs would be, right? Yes. That's definitely one aspect of the the this whole process that we're laying out. And um you know that's the reason we're going to have a public hearing and that's the reason it's going through the planning and zoning commission because as part of that process they're going to have to look at some you know what are the standards for creating a text amendment for amending the text of our zoning code and those standards will be solid. They'll be defensible. They'll be uh justifications for any change that you're going to make. Um sorry one more question. So I know in this um document we have outlined a timeline with I believe required feedback from planning and zoning by the end of December of this calendar year. What happens if we don't get feedback by that time? Like what is what's the next step? What do we do? Do we own it then? Like how does that work? So, if we're if we're looking it, you know, the planning and zoning commission will

or staff will be communicating to you where the planning and zoning commission is at. I would hope that you know if I don't know I was gonna say if a meteor hits but I don't want to test my luck but if something comes up I I would hope that you would be somewhat flexible with that and but we will keep you updated um every time there's a meeting we'll come back to the board and say this is there was a meeting this is what happened um you're welcome to all be at the planning and zoning commission you just can't act as a board at the planning and zoning commission or my lawyer will get mad. Um, but you know, it it won't be happening in the dark, I guess, is is my point. And just a comment slashquest for the public, will the planning and zoning meetings be on any of our other public channels or will they only be in person? Like, are they going to be broadcast on the YouTube channel? So, um, we can always, you know, schedule them to have to be broadcast. Of course, when we set up that with our new software, um, we have the ability to record them and put them online. Okay. I unfortunately have failed at that twice in a row now. So, third time's a charm, hopefully. Um, but yes, we I'm looking to record them and make sure that they are out there. This is a very hot topic. Um, as you say, you hear about it all the time. I've heard about it at least once every other week since I've got here about fences. um whether they've moved in, whether they moved out, whether they got new dogs, whether they're afraid of their kids falling into Flag Creek, whe they're afraid of people coming up from Flag Creek. So, this is a topic that I understand that there is a lot of people that want to discuss it, and we are going to be looking to get a significant amount of feedback. I mean, the planning and zoning commission, as Jim can attest, was talking about having us do a a survey like we did the community survey. Now, I don't know if we're going to do that, but that is the amount of

input that the the planning and zoning commission is has been considering to get that amount of input. So, it's not like one public hearing and then we're done because and not everybody can show up on November November 4th or whatever it would be for a public hearing. So, it will be very comprehensive. if it will not be in the dark and if and if the board wants we can provide updates at the board level of what happened the week or 3 days before at the plan commission. That's all I asked. Thank you. And to be clear, we also hear from people who don't want us to have fences. So, all righty. Any other questions about item A? If there are no other questions, can we have a roll call vote, please? Trusty Ayanako I. Trusty Yak. I. Trusty Donnersburgger. Hi. Trusty Swedka. Hi. Trusty Gazis. Hi. 5-0. The motion carries. Can I please have a motion for resolution 202520, please? I move to approve resolution 2520 authorizing the purchase of a vehicle lift for public works. I second. The main goal of this item is to uh for operational safety and efficiency for the public works department. Currently, we don't have a lift in our garage. Um we we we did budget uh $45,000 in our capital budget for this uh this year. Uh we are acquiring a lift and having it uh installed with the uh electrical and everything for a total of $14,200. So uh thanks to the public works proactive efforts on that to to find a uh an appropriate lift that costs a

third of what we had budgeted for it. Um, this is going to improve the uh service life of our vehicles and the uptime of our vehicles and reduce our outsourced maintenance costs. Uh, the company we're going with for the uh, lift is Rubber Inc. from Romeoville and the electric company is Arvark Electric Services from Downers Grove. And if there are any other questions about the lift, I'm sure that the public works director would be happy to answer those. So, public works director Joe, how did we save $30,000? Why are we nesting 45 to 14? Well, we had a a couple of different lifts. We were looking at different designs of lifts. We were At first, we were thinking we would want to have a lift that uh wasn't stationary, so it would be a mobile lift. You can move the devices throughout the the garage so it wouldn't take up any space. But after, you know, assessing the garage and figuring out where we would be able to put one which wouldn't be in the way. And also that the lift you can drive through it. So it's almost it wouldn't matter really really where you put it. So we we decided to go with a a permanent mount type of lift and um uh it saved us quite a bit of money. Those mobile lifts are very expensive. Um, as far as safety goes, they're all safe, but uh, you know, it's it's a it's a good lift, but uh, we saved a lot of money by going with a a stationary lift. And we did talk with our insurer and they're they think this is a good idea, and just the only requirement is that we have it inspected every year. Yeah, with Irma, they they said there's there's no change in our insurance policy at all. Uh just like said, we just have to make sure we're uh we do our due diligence to have the uh lift inspected yearly. And actually with adding the lift, it would almost save insurance because you're preventing people there' be less

of our folks driving back and forth to and from hence doing this in house. Yeah, you'll save time. Uh you know, we we're doing primarily preventive maintenance, uh you know, oil changes, brake jobs, things of that nature. Anything bigger than that, we would still have to farm that out. But um uh also we've I've spoken with the chief here and he wanted us to kind of help out with the police vehicles as well. Uh we were kind of already doing some of the maintenance in house. I you know again like you said safety being the thing. You know you don't want to put it on jack stands or something like that. It's just not safe. But on our bigger trucks you can get underneath them without having to on a jack stand. But when it comes to like servicing the police vehicles they're low to the ground. So a lift is going to help. It's just going to be safe all the way around. And I'd assume this lift can lift anything we really have here outside of our massive heavy duty. The only truck that we can't lift is our three-tonon dump, right? Of course. And if there's anything underneath that, you can crawl underneath and get it. But you know, yeah. So it'll it'll serve as the largest vehicle that we have aside from the three-tonon dump. Hey Joe, are all the people that going to be using it going to have like required safety training on how to use it? Well, we we hired Bobby who has a mechanical uh uh background. Uh but uh Gavin and I had spoken about sending him to to get certified as well. Um actually all of us have kind of a little bit of a mechanical background. We did have a mechanic, part-time mechanic on staff back in the day and he had moved on. So we started doing our own work in house and that's kind of where this kind of started and uh and like I said, the chief said if we could help out with maintenance and just all that. It just kind of blossomed into this. And I think it's just going to I think all the way around it's going to be safer. It's going to save us money in the long run. I just think all around and we will have everyone go through the Irma training because Irma provides training. Yes. Gavin, one more thing to look into. Is our insurer. One more thing to look into if we are going to get people certified. There may be some extra cost savings with our insurance company.

Yes. So, you might as well just look into that while we're there. Thank you. Any other questions on the vehicle lift resolution hearing? None. Can we have a roll call vote, please? Trusty Gazis, I. Trusty Svetka, I. Trusty Donnersburgger, I. Trusty AK, I. Trusty Inako, I. 50- Z. The motion carries. Moving right along to resolution 2025-21. Can I have a motion, please? Uh, I move to approve resolution 2025-21 authorizing Strand Task Order 25-03, the EA project plan. I'll second it. Thank you, Jim and Eileen. So, working with Strand on this plan is essential for establishing our eligibility for IEPA loans, um, uh, low interest in interest financing. Um and and as we up we would use those loans um possibly uh to upgrade our uh water infrastructure over time. Even if we don't uh take advantage of the low interest uh and in some cases forgivable loans over time, having this plan in place will really uh get us a long way in uh creating our uh comprehensive capital improvement plan and capital investment plan over uh over the next 5 to 10 years. Um I looked um this project is this task quarter is for up to $40,000. um in uh talking with uh Strand there are ways uh to reduce the costs and we're going to take advantage of those but um this was the original proposal

from them. Um I have compared it to other similar projects at other municipalities and this price is is in the ballpark with everybody uh else who has developed a similar plan um using various engineering firms. So, um, just wanted to let you know that and, uh, if there's any questions, Joe and I have met with, uh, Strand and talked about this, so we could answer those questions. What's the benefit of this again? So, it will, what it will do is look at all of the water projects that need to be done over the next 5 to 10 years. Um, price them out. It will look at our financing financial structure and tell us what we can afford to do. It will also give us uh a look at what our current system is. Uh what all is is uh uh part of our current current system. It will update the uh conditions of our current system and uh give us uh in the end we'll have a plan for all of the projects that need to be done over the next uh 5 to 10 years. it'll give us uh the how we need to structure the financing for those uh in the most efficient and practical way. I would think the financing question would come outside of this that this would be more technical to have them identify what needs to be done and what the what the cost would be but the funding of that I think would come back to uh staff in the finance committee. it will when we get to specific projects, but in order to apply for the IEPA um any of their financing programs, we have to have had had taken a look at the financing of the projects. So, we have to say to IEPA, uh one thing we have to demonstrate is that we have the ability

to repay any IEPA loans. Um and then it gives us a sense of um um of how we would structure our finances in order to do that and that's a requirement of IEPa. Um but a another uh outcome of this you know an unintended consequence of going through all the finances it gives us uh a lot of information that will then feed into how we establish our water rates going forward. But this would possibly uh be if we're talking about using them as a financing source this might be uh in lie of bonding for example. Yes. Yes. Yes. So that would be an alternative and we would see a comparison of uh yes IEPA versus a a bonding alternative just in mention one alternative. Absolutely. And that's um what you're voting on tonight is not how are we going to finance, you know, for the next five to 10 years, but it's really this study that they're going to do, this development of this project plan is going to tell us uh give us information about what will need to be funded if we want to do everything that's in the project list and then how to how to set the timing. This is needed to qualify for the IEPA funding. In other words, and other funding that we may have available to us, right? It's and it is just one step in that process with IEPa. But um without this, there are no other steps. So, and in your experience, obviously these loans are more competitive or the funding is easier to get or cheaper to get or both. We don't know. We don't know. And in in the future that could change, but you know what I've heard I've heard everything from they're trying to give away the money to you know it's very competitive.

You know over the over the last few years my understanding is the scoring has gone up but that's the scoring for getting the uh forgivable loans is what is getting more competitive. But the loans, the low interest loans in general, we would be competitive for, but not for the the forgivable. And this 40,000, this is a one time and it would be less recurring or there would be a certain recurring updating the plan as we go kind of, right? There would be some updating, but it wouldn't be this expensive every year. Did you have something to add, Joe? I was just going to say that like you said there's a point system to it. You know, just was going to add on to that. So, you have to score a certain amount of points to get these loans. So, it is competitive to an extent, but and it's there's reasons why you don't like we're not in any kind of violation. If we were in a violation, you know, it would be better. Yeah. I mean, so there it's good that we're not in violation, but that actually kind of hurts us that we don't have like our water loss isn't above 10% or we don't, you know, our infrastructure is not as bad as other communities. So, it's just a point system. We'll just have to see how it goes. And we have to spend money to get money, right? So, if we don't do some of this program, um, some of this planning, Charlie, then we can't even apply for the money. So, the state revolving fund and the water fund, we can't even apply without having the project done like this. So, we have to do the work up front. So, we're going to have to do some of this engineering up front to be able to apply for some of these grants and loans. Any other questions? Jim, we sat on that. Any other questions? No.

Hearing none, can we please have a roll call vote, please? Trusty Ges, I. Trusty Svetka I. Trusty Donnersburgger. Hi. Trusty E. I. Trusty Inaco. I. 5-0. The motion carries. Great. Moving on to item D. Please, may I have a motion? Oh, I make a motion that we adopt resolution 2025-22 authorizing an agreement with Planning Resources, Inc. for OSLA Grant Consulting. Um, I think we missed item D. Eileen, could you do item D, please? Oh, sorry. It's okay. Ordinance. I re propose we uh recommend ordinance 2025-11 updating 2025-26 water rates. Thank you. Can we have a second? Ion is the second. So as you know uh we get our water from countryside. Countryside gets it from Mcook and Mcook gets it from Chicago. At each stop uh there there is uh rates and rate increases and excuse me. Countryside is passing along their increase to us uh a per gallon per thousand gallons uh use will be going up by 24 cents uh per thousand gallons. And um what I've brought to you is an ordinance that would increase uh the usage rate here by um the same amount which is 24 cents per uh gallon and that's uh 1.89%. So um that's what's before you and the

reason for increasing it is just to um increase because of the cost on the upstream uh side of of getting the water from countryside. And just a point um in response to a resident inquiry from the last meeting um about comparing to other uh municipalities, we will be updating those comparisons um as part of the development of next year's budget and working with the finance committee as well as public works uh department. we will uh have those rates and again this feeds back to the um other discussion about the IEPA loans though um IEPA uh project plan that will give us a very good sense of of what it costs what are the true costs of providing water to the community um both infrastructure-wise operation wise and that will help us establish a a rate that is is fair and appropriate. And and the goal with an enterprise fund like the water fund where we're charging for for a service or or a product that we're providing uh clean drinking water that should pay for itself um rather than being subsidized by by property taxes or or anything else. So that would be the goal of establishing the right rate that will pay for that true cost of of providing water. Um that's not what we're talking about right now. Right now we're just talking about passing on the increased costs from our supplier, but we will have that further more uh uh uh thorough discussion about that.

Hey Gavin, has there been any um reasoning behind such a high increase? They were passing on their increases that they receive and so ultimately uh Chicago is is controlling that market. All righty. Any other questions? If not, can we please have a roll call vote, please? Yes. Last question. If we do not approve it, then we eat the 24 cents. If we approve it, we pass on the 24 cents. Is that clear? Exactly. Roll call vote, please. Trusty Ayanako. Trusty A. I. Trusty Donnersburgger. Hi. Trusty Zedka. Hi. Trusty Gazis. Hi. 5-0. The motion carries. Thank you. Now, I'd like to introduce resolution 2020 2025-22 authorizing an agreement with Planning Resources, Inc. for OSLA Grant Consulting. Second. Thank you, Eileen. And trustee Gazus. So this would um allow us to to have support from plan planning sources inc Resources Inc. uh in our the process of developing our application for an OLAD grant that stands for open space land acquisition and development. Um it is a grant that a lot of parks departments and and villages with uh uh parks departments or park districts um applies apply for. It's through the Illinois Department of Natural Resources. And we have been talking about um improvements

to Saku Saka Jouia Park for a couple of years now. And I reached out to a few firms about um providing uh some support for our application and which would include uh holding public hearings, getting public feedback um drafting uh uh creating draft uh design options and uh getting public feedback on those. and um completing all of the documentation that's required. It's a very thorough process. Um and this so the company before you uh came out, they walked the site at second Jia Park and have already started developing some ideas for how we would go through this process. But it's very important from IDNR's perspective to get that public input. that's the biggest part of the the uh their application. And then they look at the designs and and they're looking for features that serve the entire community. They're looking for um new ideas and and what are the the uh recreation and learning opportunities that are presented by your design. So um we would meet with this consultant regularly. Um the grant application process just opened up uh here in the last week and the grants are due the application due is due by September. So if you approve this tonight we will get started right away on the work. Um we have also been talking with the consultant about possibility of expanding it to uh look at how do we connect you know for example we have the heritage site which is a a big

opportunity for um for something and there has been a committee that uh trustee Donnersburgger has chaired that has been looking at those options and we'll be coming back soon with a recommendation to the board uh for the kind of thing that we would do with that opportunity. So, we've talked to um the consultant Daryl Garrison about um how do we incorporate that? How do we incorporate some of our other park access assets such as Blackhawk Park? How do we connect those um along with uh the heritage site and Arrowhead Point and Sack Jia? So, it is possible that this project could be expanded. um he's looking into that whether that boosts our application or would water it down. So there was more discussion to be had which is why I've asked um even though the the proposal he provided was uh for $12,600. I've asked for uh authority to go up to 20,000 um so that we may be able to incorporate some some of those other park features especially uh the heritage site. So um that's what's before you. Um if you do uh give me the authority to go up to 20,000 and for some reason it's going to be more than that, I would definitely bring that back before we get uh too far down that road. So, so we're looking for a grant to cover the improvements on Sack Juia Park. That is the uh thrust of this effort here. Yes, it would be uh to redevelop Saka Jia Park and an estimate has been done uh on the condition of the park uh assets, if you will, and the cost of replacing those,

I think, exceeded $100,000, didn't it? The whole project would at one point just when we talked about just replacing the playground equipment, playground equipment when I first got here a couple years ago, it was about 30,000 just for the playground equipment, but this would be a bigger project than that. So, yes. So, we're look we're we're looking to spend $20,000 to get 30,000 or something more. No. No. So, like I said, it's it's we're now talking about redeveloping the entire park. Um, so the grant could be a h 100,000, it could be it could be a $200,000 project, but we're going to, you know, we will ask for what will um what's appropriate for this uh park. So if can I add um if we can increase the amount to 20,000 and it can they can help us look at heritage center site would be more than helpful. I mean we've gone pretty far with what we're looking at. We started out big. We're trying to be realistic but none of us ever put a park together before. You know none of us are architects. If anybody knows an architect would like to join our committee we need one. Um, so they would be uh really helpful um to us and if they get if we approve this right away, I'd be using them right away. Kevin and and Daryl Garrison, the the partner we've been uh working with, the owner of the company um is also a landscape designer and a landscape architect. So the applications are due by September 15th. We're already in July. This 126 is for just Jia. So all these add-ons. So, uh, is our is our thinking that, hey, if they are here anyway doing the work, we may as

well do some of that work or whatever. But does that deadline come into play regarding if we can only do the one thing? I I have no problem giving the 20 or if 20 is even enough, but obviously we would want to get make that deadline, right? Yes, the goal is to make that deadline because um yeah, even if it's Sack Jawia, Saka Jia and the heritage site um Sack Jia by September 15th is realistic. That's the the outstanding question is are those add-ons also realistic? So what you expect to have by September 15th is a program an outline program for the uh remodeling redoing of Saka Jia Park including the equipment. Yes, the equipment the design the architecture you know we would be submitting plans for for that to IEPA following in Jim's uh point. Does that give us enough time to do that definition? Yes. Yes. And it's we're gonna be completely re re-imagining the park, right? So, it's not going to it's going to be it could be several hundred,000 looking at other projects of parks that size. So, this is not going to be a $100,000 project. No, this is going to be hundreds of thousands of dollars because we're going to do it the right way with the right surfaces with the most up-to-date equipment that meet the standards of what needs to be put in there. We also have Irma coming out in September to do a playground inspection and we already know that it's not up to speed. So, it something has to be done because they're not gonna they're gonna they're going to hit us on that again for inadequate equipment. So, if you're reimagining, what does that mean? Does that mean you're using better equipment, better surfaces, or does it mean other

things in terms of what's going to go into the park? It could be totally reimagining what the space is going to be used for, right? And getting and getting like for instance, there's ADA park ADA park concept. There is different themes of different parks now if you look online. So I'm not going to, you know, say what it is because the community with OLEAD, you have to prove that the community has a voice in how we re- imagine this and you have to have these two public meetings and we have to get the consultant started because he is going to manage that entire public engagement process and why we have to do it. So we can get points if we do like some type of ADA thing. Do we want to do that? Do we feel that's important? There's all sorts of questions that these consultants know all about that we can get preference for the park. Hey Gavin, by chance at Bert Ridge use this same program from that park they built um the new Route 60 theme park they built uh what is it? Um it's on the other side of county line by their park district. It's beautiful. If you haven't been there, you need to go and see it. But when you talk about re-imagined, that's what I see. It's it's it's a gorgeous park. Where is it at? What's the name of that? Uh, is it Sourman or something? It's where their park district is. It's you cross county line. Uh, go right. Go right on County Line, go over the highway, and you make a left down that whatever that little side street is, and follow it's it's beautiful, but it's all Route 60 themed. Yeah. And I could see this is probably where they got it. It It's an Actually, the park is so nice. It's made like a parents list, and there's people that come from all over the place to go to this park. It's an amazing park. Uh, are you talking about it's on it's it's like a frontage road or whatever. Yeah. So, it's not but it's not it's not the I don't know if they've done it. So, there's one that's on frontage road that's out there that like like it used to be like a very green area. I don't know if they've done it in the last

couple years. The one that's really nice that they have is like that's a little further back like it's kind of a weird parallel road. Is that what you're kind of talking about? It's something it takes you right back. It's gorgeous though. If you haven't seen it, Kevin, I take a ride when you do. It is absolutely gorgeous. That That is actually the park district. That was not that was not Burr Ridge. Oh, okay. Um I believe Pleasantale. Yeah, it's Pleasantdale Park. This is not It's not Pleasantale cuz I No, that's um No, no, it's it's that park district. But there they have six different parks that they fund and manage. Understood. Yeah. Now, now I know which one you're talking about because Yeah, we one of my last years there, we went and did Arbor Day and we planted a tree over there. But yeah, that's that's all park district land. So, so we put together a concept a while ago connecting all of our parks and we called it connected spaces in Indian Head Park and we put a map together to try to show that there's connectivity because walkability between all of our parks. So, working with the consultant and reimagining things, you know, you could do different athletic things, you could do different play themes. There's all sorts of things we could do. So that's why we have to sort of start this process because maybe they're going to say just do Saka Jia now and then next time there's an OLED grant every year, right? Then we use the consultant to do it the next year. You know, just because just because we have all these ideas now, we don't have to do them all in one year. We're going to have to space them out, right? Because now we're excited because we know we can go we know we can go get money now. We just have to prove to the people in OLED that we deserve the money. Yeah. Right. I and I know we can, but we just have to figure out priority-wise what do we want to do and what makes sense to do when and I think that's the value the consultant brings. Would the consultant look into a way to for us for the village to generate some income from there as well? For instance, if the space is big enough and we had sports sports fields, could we then rent those sports fields to local teams and

whatnot? Get into that. I I think that is way beyond the scope of we do not have a park district. We belong a third of the village belongs to Pleasantale Park District. So, we aren't going to get into the we're not going to be getting into the park district business because we already If you'd like me to, I could. Where did um if you know uh Western Springs get all their money from for the work? Not Lra Lrraange, I'm sorry. Lraange. I I I don't know which project or park, but Oh my god, they're they're redoing Well, they're redoing the one in uh I mean they could they could have gotten an OLED grant. Most municipalities get OLED grants. It's very common. We just never have. So, we haven't applied. So the the consultant theoretically is going to help us get the community feedback to drop the grant in the most favorable manner. Yes. Not to be nefarious or sneaky, but these consultants know what the feedback needs to look like. Correct. Yes. Yes. That's why we're trying to get professionals that are very focused on the mission. We're supposed to get we're trying to get mission specific consultants. Yes. And this particular consultant has a 96% uh success rate on OSLAD grants. So there's going to be a lot more discussion on this. So we're going to have to again we have a lot of discernment going on in our village right now. Not only are we going to be discerning about fences, we're are now going to be discerning about our our public places and our parks, which is which is also going to be a very fun process. So, if there are no other questions, we're going to need to take a roll call vote on this so Gavin can uh call the consultant tomorrow and get going so we don't miss the uh the date for the grant. Can we have a roll call vote, please?

Trusty, I. Trusty A. I. Trusty Dersburg, Trusty Zvetka, I. Trusty Ges. 5-0. The motion carries. Great. Thank you. That's amazing. Um, I think it's time in our meeting right now that we have any public comments. Do we have any public comments from anyone in the audience? Question. Yes, Randy, can you come up to the uh podium, please? Thank you. Hello. My name is Randy D'vorak. I live at 125 Acacia. Uh, I have a question about the out here in this burm over here. There's a uh there's a big bench on the hill. Do you know what I'm talking about? Yes. What is that all about, Kevin? So, prior to my arrival at Indian Head Park, a um that bench had been placed in Sackage Jaw, I'm sorry, in Blackhawk Park. And um at some point in time, the gentleman, it's a memorial bench for a gentleman's daughter who passed away at a young age. And at some point, he asked the village if he could move it from where it was in Blackhawk Park to to this burm. The village poured a concrete slab for for the bench. um he wasn't satisfied with the concrete pad and asked um if it could and by this time I was here uh he asked me or he told me he wasn't satisfied with the concrete pad asked me if he could uh at his own expense pay for that and um install a new concrete pad and put the bench there. Um, in the meantime, the

bench had been stored at the public works garage. Um, I felt like because a pad had already been approved and a pad had already been poured there, if he wasn't satisfied with it and was willing to pay for it as at his expense that uh that made sense. So, at some point I don't know what the and approved by the board. I don't know what the approval process was. Who owns that? Um the bench. Who's who owns it? The bench is owned by the gentleman. Uh he paid for the bench. So if he wants to take it, he can take it. And who who picked that spot? Did he pick that spot? That was of his choice. I have no idea. That's my understanding. I don't know how who approved allowed him to do that. There's sticks there. Do you see there's sticks there? Yeah. And there's an owl there. Was that approved? And then there's a uh another thing there. It's getting to be like um I I it's I don't understand what the deal is with it. And he owns it. Okay. And he maintains it and he maintains it. That's kind of weird. Mhm. And the board approved this. Well, we have I'm not aware of the board approving it. No, we have other memorial benches in the village. Yes. Okay. So, I think that the prior administration and management was trying to accommodate somebody that wanted to make a memorial donation of a bench like other people have done. He didn't donate it though. He owns it. Well, no. I mean, it's part it's on village property. It's for so people can sit down when they're taking a walk. Yeah. I mean, you can sit there if you'd like, Randy. Um Um I don't think so because I happen to know he's not going to like that. Well, and it's not in a place where people are walking by, it's it's in a weird location. So, I think they were trying to accommodate it. So, it's on our property, right?

Yes. So, you know, I'm if you if you feel that that's an improper or you have comments about this, please let us know what they are. Um Yeah. Well, you and you and the village paid for the pad originally. Yeah. So, the poured concrete, the village paid for that. That's my understanding. Yes. And that you think that's appropriate? Well, we no well we had another memorial bench in another park that was poor. We've had this we've had memorial bunches in parks where we've contract here. That's kind of normal. I I understand that. So this is not in a park. This is in a conspicuous location up on the hill over there. Mhm. Not where people on a walk path where people will sit down, you know, like a normal memorial bench, which I've seen and I know we've had them here before. Mhm. I just think it's inappropriate and I just Okay. I don't understand why it's there and who approved it. Well, I think I think the guy my I know who it is and I think he hoodwinkedked the board or whoever. I don't think he got a board approval. I think he I don't know. I don't know what happened. That's why I'm trying to find out what happened. How did he get approval? I don't think you guys voted on it. No, but I think Gavin gave him permission to do the most current. Yes. Uh where he paid for it, right? So where he got the approval before we have I mean for the record I I just think it's highly inappropriate. Okay. Yes. Uh if that's going to be allowed, then I have some projects I like to do. I have some statues I want to put up. Okay. Okay. So, we can talk maybe later. I'll have a meeting with the board and I'll pay for my own pad. Okay. I'll have my own concrete poured. I'll have my own statue memorializing some of my acquaintances and idols and heroes and I'll pay for it and then when I leave I'll take it with me.

Before you do that, I will say that later tonight I was going to mention some of the items we're going to discuss at the next committee of the whole meeting. And one of those items is a policy on memorial trees and benches. So, we'll address those. Could you policy for that? It it it looks, pardon my French, it looks crappy with all those sticks and stuff. Could you at least take the sticks down? There's sticks sticking up around it. I don't know if you I go by it every day. Could you take that down? What are the Why are the sticks there? Is the snowplow going to hit it? I don't think so. No answer. Okay. Thank you. Thank you. Why don't you come over to the uh committee of the whole meeting? We're going to put this on the agenda. So, we'll be talking about uh having a policy for memorial benches and other memorial types of items that could be requested to be in on village property um at the meeting which will be what when is the committee of the whole? It's a week from tonight on the 17th. You can join us Randy. Give us your opinion. But is it on village property or is it on vacation property? It's on village property. It's village property. Okay. On the burm just across from the police station. Oh, it's over Thank you, Randy. Any other public comments before we move on to reports? Any Did we get any emails today, Andre? from the public? No. Okay. Thank you. Uh, Trusty Gazis, do you have a report this evening? No report. Trust, no report as well. Trusty Donnersburgger. Well, the, as we talked about earlier, the heritage committee has been working diligently to try to figure out what to do with that site. Um, we started out with, uh, you know, putting in this huge

building over there that would service the whole community, practically the whole south suburbs. Um, but we had to tone it down a little bit. So, decided we're not going to lose our dream, but we're going to start out small with a smaller building and services that are there. And then as we get the money, build onto it. But now that I know about this grant coming up, maybe we'll be able to do it all at once. Um the big impediment over there of course is parking. So uh maybe they can park down your block and uh so we need something affordable when uh but we're also want to make it um a beautiful place. So the architect uh landscape architect would be really helpful to us put in native plants. Uh one of the things that came up with the group and I'm just going to throw it out there. It has nothing well it does have something to do with the Heritage Center because it used to be a library or it was a library until we had to demolish it and that is um the community's desire to have something and uh we also talked about our ability to go to other libraries in the community and they talked about if the village would consider so I'm throwing it out there not just paying the $100 but maybe $50 of each resident that has to go someplace else because the The policy now is I know I went to Makook I had to pay $100 for a year to me that's better than buying those books but um you know even if the village could kick in 50 so I'd just like to maybe you can put that on the agenda for next week. Um the economic development committee hasn't met in a while because we've been waiting for the village to work with Freriedman. And I've understand you've done that and they're ready to present something to us which will present it next week at the committee of the whole. I do have a request though because most of the committee members want to attend and so if we could put that early on the

agenda so if they want to stay they can but if they have other things to do they can leave. Thank you. Sure. Thank you. Is that okay with Okay. We'll make that up front. Great. Uh Trusty E. No report. Trusty Ayanako. No report. And how about the village treasurer? No report. Village clerk. So just some items. Um kind of walking through some of the the projects I've been working for working on lately. Um as we know you've approved for safe build to review both our building code and our zoning code in the entirety. Um the building code we have to update due to state law. we need to have it within nine years of the last something or other of the current year. Um so we're behind on that. There's no penalties for it, but we still have to do it. Um we are should be able to see a first draft next week uh for that. For the zoning code update, um we've been working kind of like in pieces and and theory on it. And so I got an email um and I forgot to um put this in the packet, but uh that they are going to be working on basically rewriting the entire thing over the next six months. They gave me a very nice timeline, one of those charts that have the, you know, different colors and they show you what they're working on through a different month. I'll forward it on to the board um for that. But basically, they'll be working on revising the entirety of the zoning code in the next six months, which then we'll need a public hearing for after that. Otherwise, uh, business license. It's the new year. Um, so everyone has been, you know, coming in getting their business licenses, um, and reviewing them. The next ones are gaming and liquor again, uh, in December, uh, this year. So, because they they expire on January 1st, our gaming is one year long. It's it's from January 1 to

December 30th or 31st. I always forget. Um and then but our liquor license is every six months. Um as part of that we are also looking at um going to be reviewing the uh business license both the part of the administrative code as well as our costs and whether or not we're currently using best practices on it. Um because there are some unique things that uh looking at them we can probably do better and also that it's probably not been updated in a very long time. It needs review as well. uh building permits. We're in full building permit swing uh session at the moment, so we have those coming in hot. We're getting them out as fast as possible. I think everyone who was patient with last month, we kind of got backed up a little bit. Um as part of that later in the year, we'll also be looking at reviewing our building permit processes, especially with BSNA coming through, how we can optimize those, how we can get those faster, how we can give better service um to our residents on those. And we'll also be looking at costs. Um, something else that we've been looking at was a few years ago they the village removed having bonds for permits. Um, that's something that has kind of tripped us up and also it's really nice to have bond money in case someone I don't know destroys a a right away that we can then get or cracks a sidewalk by driving a dump truck over it. That's nice to have cash that we can pull from. So, that's some of the things we're looking at uh we're going to be looking at going forward most likely with our intern. Um and then uh finally as Eileen mentioned we've been working with the getting all those uh 16 points of data to SB Freriedman. It was a very it was basically a whole team effort at that point from getting um data cleaned up um and partial data out there but also economic data and um even engineering data to them. So we got that and I said you'll be seeing some of that at the um July meeting. And the final thing is vehicle stickers. We're in the new year. I don't know if Gavin was going to talk

about it. I don't know if we want to surprise Lucy and make her do it. Um but vehicle stickers, uh process went well. Um especially for the new new one. It was a from doing it last year. This year I'll say that the system was easier to use. There were some hiccups unfortunately. Um but I think we have less than 200 outstanding. Does that sound right? We don't know yet. She She just shares me. Yes. Um ish uh it's always an interesting, you know, because you have new people coming in, some people that that didn't get to. We found some, you know, data transfers that we were cleaning up the system. And that's really the biggest part of it is that our system is much more accurate, much more clean now, um much more useful uh for that. But yes, now it is now penalty time. So if you if you haven't got your vehicle sticker already, it's going to cost you more money. And I think that's everything. Thank you. Uh, village administrator, do you have a report this evening? Um, you're first. Okay. Um, so I was going to just talk about some of the things that are going to be on the committee. The whole um, we've already talked about SB Friedman. They will be coming. They'll be presenting some preliminary findings um and explain SB Freriedman. They are our economic development consultant that's working with us on uh reviewing the uh triangle development area um for the potential of of designating those as tax increment financing designating that as a tax increment financing district. and or a business development district

and um they will be coming to the uh committee of the whole to report their preliminary findings. Uh the West Cook County Solid Waste Agency will also be attending uh to talk about their regional disposal program which is a it's a transfer station where um as we talk through developing an RFP and going out to bid for a franchise agreement for our waste hauling um they have a way an opportunity for us to be part of the uh that transfer station and um see some savings. from from requiring whoever gets the franchise to use uh the regional disposal program. Um and they'll also talk a little bit about the waste hauling uh in general. Um our finance director Brandy Asil will also be at the committee of the whole to talk about um our accounts payable process which will be changing. You've heard uh a couple of times tonight that we'll be implementing BSNA. That go live date is August 4th. will be getting uh training uh intensive training for a week or two on that new system and you will immediately see how much better it is. No, you probably won't even notice, but we will know it. Things will be much more efficient. Our residents will see uh improved uh customer service and uh things will happen quickly and correctly. Um that wasn't always the case with our previous system. Andreas mentioned the uh vehicle sticker process. There were a few hiccups. Most of those hiccups were because of bad data from the previous system. And when you transfer bad data into a good system, it doesn't work as well as it should. So next year's will be better

because this year we're cleaning up a lot of that data. um including, you know, we talk about um a lot of our uh we have only I think around 200 uh vehicle stickers that weren't purchased. That's out of a list of uh 2,300. But what we discovered is that not everybody who has a vehicle registered in the community is on the list from last year. Um, in order to get everybody on the list, what we have started the process of getting a list uh of all vehicles that are registered to Indian Head Park addresses from the Secretary of State. We will uh work with Third Millennium who helped us with uh the vehicle sticker process this year to um reconcile that with the the list of all the vehicle stickers that we sold this year. and we'll find um I anticipate that we will find several that were not on our list u currently and did not get their vehicle stickers and that will allow us to to then uh do a little more uh better enforcement of the vehicle sticker requirements. So, right, and that's going to be happening this year. So, third millennium will be getting the registration file. We'll get it from the Secretary of State. If the car has not gotten the vehicle sticker, then a letter will go out to the resident and we will be figuring out um then what the fee structure will be for them to get a vehicle sticker and any fines associated with them not getting a vehicle sticker. So again, implementing BSNA is going to make a a better, more efficient, and more transparent accounts payable process. It's going to increase our building permit process and our or improve our building permit process and our business licensing processes. Um so we'll have a lot to say about that at the committee the whole and then I

mentioned the memorial trees and benches policy will also you uh put in place a park or discuss we won't put it in place on uh Thursday but we'll discuss a parks and facilities use policy. I'll bring a draft of that. Um, we may discuss the tree ordinance. I didn't have it on the agenda for tonight because we're still waiting for final approval from Morton Arboritum of our U tree ordinance changes because that's part of the the grant that we got through Morton Arboritum. Um, so that will be coming to the board hopefully at the next meeting. We'll have approval for that. And then um I was going to talk a little bit about board meeting rules. We don't have uh rules adopted for for public uh input or for how the meetings are are run. So um that would include minutes and how the minutes are done. So um we will talk about that and um that's all I have. We do have a new intern starting on August 4th. Uh his name is Brandon Fleer. He's uh a first year uh niu graduate student in the u um MPA program the my masters of public administration all of a sudden I couldn't remember what degree I have but um he is uh starting uh at niu and at the neighborville campus in August but he'll come here before his classes start and get uh get started, get oriented to our our community and learn all the issues we're dealing with. And he will have a rotation, it'll be a two-year program. He'll have a rotation through all our departments. He'll get some projects uh each semester. He'll have a different project. He will get a

lot done while he's here and learn a lot and and you guys will be a big part of what his learning experience is. So, thank you Thank you, Gavin. Village attorney, do you have anything this evening? Nothing tonight. And now, can we please have department heads? Joe, would you like to Thank you. Uh, just a couple of items tonight. Uh, the pump house roof quotes have come in. So, hopefully at the next um uh board meeting, we'll have that uh on the agenda to be approved. Uh the chlorine from gas to liquid project is in the design phase. So, we're waiting to see some plans on that so we can move forward with that. Um recently we did our valve turning and uh leak survey and when they were in town they found four leaks. We've had those uh repaired um in May. So June was like the first month that we've had everything repaired. And we did uh some comparisons to last year uh at this time in June and this year and uh we're down 400,000 gallons from last June to this June. And also from May to June's this year's uh usage. Uh normally it would go up because of the summer months from May to June. It actually went down 400,000 uh gallons uh for that as well. So, uh, that program definitely paid off for us. Um, also, uh, the tree management plan, uh, is, uh, I believe completed or near completed, and we've been working with, uh, uh, okay, I'm like Gavin here. I'm forgetting names. Uh, Thomas Mannon, and he's, uh, he's going to get that to me. I sent him a text today. So, we get together with that and we want to uh do the NA next tree and landscape advisory board meeting and present that as well or maybe even sooner than that. Maybe I can get them to even come to the uh the committee of a whole meeting uh coming up here. Um and we did get our new GIS

platform in place uh for our water system and we're going to be able to uh add to that other layers and stuff like that. So, um kind of a neat, uh neat platform that we have going on and it's it's accurate now. Everything that we've had done, hydrants, valves, all that stuff has been put in. So, everything is where it says it's going it is on the map now. So, we should be able to have no problem finding what we need to find on our maps. And we um uh met with ID do uh for the corner property on Wolf and Joliet to kind of go over hopefully doing some clearing over there. But while they were in, um, I had spoken to them what their policy is for like trimming Goliet Road, and they were actually in that day and the next day to clean up Goliet Road between, uh, the I-55 ramp and, uh, Wolf Road. They did a great job on cleaning that up. Uh, they do that three times a year. So, uh, if anybody asks, they said if we have any other major problems, we can give them a call, but their rotation is to cut that area and clean it up three times a year. And that's what I got. Okay. On uh June 26th, we did some uh interviews for lateral police officers. We had three interviews. They were all satisfactory, actually. Very good. Two of accepted conditional offers, so hopefully we'll be able to get them on board soon. On Wednesday, uh yesterday, we did a interview for a part-time officer. Chris and I need to discuss whether or not we're going to move forward or whether or not there's enough shifts available, but we're going to discuss that as well. Uh, as you notice, we've had the radar speed signs out. We also purchased two more. We have two months worth of data on Blackhawk. We have the times when the most violations occur. We have set put cars there to uh site people because there's somewhere they're going approximately 20 over. So, those are the

the times that we have. We're going to Yeah, believe it or not. So, we're going to start hitting that area during the times of uh the most offenders are vehicle stickers. We're going to work with village hall to talk to the people about getting them to uh you know, enforcing it. We're going to do roadblocks, but there's not that many people, so we're going to have to come up with a system or a way to to uh enforce it. I want to thank public works. They went out uh Bob from public works accompanied me out to the dealership. We picked up the squad car, brought it back to public works. I'm getting quotes right now to outfit the vehicle and to get it striped. The male theft crew, I know I talked with Trustee E. It's not the same offenders that we had in custody, but there's another crew that's nearby that's staying in a motel nearby. And uh it's close enough where we monitor to see if they're there because I know one of the individuals has a warrant. So, we're trying to locate them, but we're also working with all the departments in the neighboring areas just keeping an eye on it. Uh, one of the offenders, the accomplice in the the shooting that we had, has just been offered a plea of 25 years. We don't know if they're if he's going to accept it or not. If he doesn't, he could face up to 60. So, I'm thinking that they may that he may. The uh alleged shooter is in custody in Buffalo, New York. Corporal Cusain has been in contact with Buffalo. We've been working with them and we're, you know, and I'll keep you updated. This he told me this about a half hour before the meeting. So, uh, National Night Out is August 5th, 400 p.m. Blackhawk Park. It's a great event for the village. Please come out. It's a it's a nice way of celebrating the the police and the village together. And, uh, it's Officer Berber does a really nice job with it. I'm not going to say he's he's got some pretty good things coming, but I don't want to ver I haven't, as Reagan

said, trust, but verify. I haven't verified, so uh I'm not going to say what's going to come out. Hopefully it it comes through. Uh lock it or lose it. Officer Verber put something out there. Burr Ridge had an incident where somebody was checking they were checking doors around 87th and County line road when the beat car got over there. They fled north at a high rate of speed on 55 and they were gone. So just keep an eye out. Lock, you know, tell your neighbors, everybody, lock your doors because you get them coming around, they shake the doors and it's easy access. If you happen to have your garage door opener in there, they're in your garage now. So, just be be cognizant of that. They're they're out there. We we had an incident about a month ago where some unlocked doors were hit. So, please everybody lock your doors. Uh Corporal Cassin also did high-risisk traffic stops. We had a one one uh Wednesday was classroom, the next Wednesday was practical. We had some volunteers, we had some uh teenagers and others that were were the offenders. It was a nice night had by all. We didn't thank public works for allowing us to use that as well. That was on Wednesdays. U and that's all I have. Have a question. Uh last month we uh passed a resolution or an ordinance in regards to SC motorized scooters. We were going to communicate with the um I think the schools and I just wondering how that communication process is moving along. I haven't talked to the schools throughout a session, but also as I was thinking about it, I'd have to talk to the high schools because in the grammar schools, you're supposed to be 18. There shouldn't be any scooters in a parking lot at the grammar schools, but I will talk to them. Yeah. And I do know that um Rob and Rob put it up on our Facebook page and then it will be in Village Voice. So, the Village Voice is coming out in about a week and a half and um we'll make sure that we uh we post at several places.

Thank you, Chief. All righty. Um I think did I hit everybody tonight? Did I Did I forget anybody? We Lucy, do you have anything? All righty. Well, we do not need a close session. So, can we please have a motion for adjournment? I move to adjurnn. Second second from my and uh all in favor say I. I opposed. The meeting is adjourned. Thank you.