Planning Commission - Regular Meeting

Everybody ready? Yes, sir. It is 4 o'clock. I'm going to call the May 27th, 2025 Coffee County Planning Commission meeting to order. And the first order of business will be approval of the agenda. I'd like to make a motion to remove the zoning amendment to discuss discussion of the uh to include the variance um on the A1 zone uh due to lack of information. We we we do have a lot of information that hadn't gotten to us yet. Right. Uh I have a motion to remove the zoning amendment discussion. Do I have a second? I second. Randy seconds. Any discussion? All those in favor say I. I. Okay. Now I will take a motion to approve the agenda with the with without the deleted item. I make a motion to approve the agenda. Miss Lauren Nettles makes a motion to approve the new agenda. I'll second. I have a second from Miss Anna. All those in favor say I. I. Okay. We're going to move on. to public comments. Anyone that would like to speak, please come forward to the lectern. Yes, ma'am. If our question is about the A1, does that mean we can't ask a question about it now that that's not on the agenda? You can ask a question about the A1. I get nervous. I'm Robin Smman with Short Creek Homes. Um I'm the owner of the company. This is my husband, Chad. Um we purchased two properties that are

adjoining each other on uh the corner of Ragsdale and Saneville. Um 10266 and 10268. Um we closed on that in April with the intention of uh renovating the modular home that's currently on the property, tearing down um the dilapidated building that was on that an old house and then putting three new construction single family homes on six plus acres and then two single family homes on the other section which is three plus acres. So each home would have over an acre lot. Um, we have gotten with our land surveyor and had um all of the lots staked out. We've gotten with the soil scientists to uh make sure all the perk sites were there. And we've spent a little over $410,000 right now. And we had no clue when we purchased this property that what we were planning to do was not going to be able to happen. So, you know, had we known the day we closed on the property, we would have gone to the commission um or the day after the day after. Um so, we're just asking for a variance or or what or more more information because we were ready, you know, we were trying to get all of our ducks in a row um and then start pulling building permits and now we're stuck. This discussion uh started in March. Am I correct? February or March. And the morator there was a moratorum passed March or April, April maybe. And uh uh with the intent of doing something

and the five acres passed at the last full commission meeting. Uh, as you heard, we are going to look at further variances to maybe subdividing that property, but we're not ready to do that yet. As it is right now, it stands at 5 acres. But if I were you guys, uh, I'm just suggesting that you be patient and wait. Okay. Uh, anybody else have anything to add to that? That that's as much as much as we can help right now. Okay. Thank you. Kirk, you have something? Okay. Thank you. Anyone else? Okay, we're going to move right along. Uh we're going to move to approve the previous minutes. Do I have a motion to approve? I make a motion to approve. Randy Harold makes a motion to approve. I'll second that. Miss Laura seconds. Any questions? Any discussion? I have a motion and a second to approve the minutes. All those in favor say I. I. Okay, moving on. We're moving on to a bond review and I think we've only had we only have one bond, one active bond right now on the site plan payment and it was released today. And it was released today. So there are no other bond outstanding bonds. Okay.

All right. We have a major final 2698 Baines Road, map 113, partial 001, HNS Capital Management LLC, and Tim Davis who's speaking to that coming up for Can you see a good Yeah, it's correct. Yes, sir. You could just tell them what you're what you're doing. Okay. Yeah, we uh purchased the 11 and a half acres to uh subdivide it for single family homes to be built. Uh we have a a contract with uh Josh Campbell, a local builder who lives just right down the road for him to purchase those lots and build build some nice single family homes. Okay. Okay. Kurt, does it uh meet all the requirements? Yes. All the requirements. You have accepting approval. Any questions? It was a Sean Antoniac. Is that the way of a new guy? My understanding and and this is just what I was told is is uh is Allen plan on stepping down at some point or or kind of working his way out, I think. Yeah. Just for information. Yeah. Yeah. I believe Sean's out of maybe Rutherford

County, I believe. So, I guess he helped out on this one. Seven or eight. This is the final. They've already before they worked through the construction plans. They put a detention in. It does meet the requirements and it's it was started before the 5 acre. Yeah. Yeah. That's what I was thinking. Right. Any more questions? Any more observations? I'll make a motion to approve. I have a motion from Randy Harold to approve. Do I have a second? I'll second. Have a second from Miss Laurel. Any more discussion? Any more questions? All those in favor of accepting this major final at 26298 Bane Road. Say I I oppose. Thank you, gentlemen. Okay. Thank you all. You don't have to stay for me. Okay. Okay. The next item on the agenda is the minor subdivision on Mount View Road, Mount 087, partial 022, Charles Miller. Mr. Miller here. Okay, got Nick up here. Good evening everyone. Um, Nicholas

Northcut, Northcut Surveying. Uh, so Mr. Miller uh you know has this land and uh to familiarize y'all with this, this is basically just kind of directly across from the entrance into Fire Lake. So if you're going out Mount View, you cross over the lake, you got Fire Lake on your left and this would be a portion of that property there. Uh and so we have done uh soils on it and everything. the soils come back, you know, good and um we've heard back from Charbano and everything on that. So, uh he's just seeking to carve these lots off and I can answer any questions y'all have on that. Everything does it have the soul sites? Mhm. We've got and Kurt's got some emails here confirming all this stuff. Okay. We didn't show uh reserve areas on there because the whole lot was good soil. So, there wasn't really a need to do it. Um so, he easily got three bedroomedroom approval on all of it. And the driveways come off Mountain View. Um, yep, they will. Okay. One of them has access to a like an easement or a ride ofway. That very northerly one, I believe, has easement rights, but um the others would come off Mount View.

Say there's a right away on the one watch out. 50 foot easement. Okay. Any more questions for Mr. Northcut? Any more discussion at the table? Sounds like a motion either way. I'll make a motion to approve. Miss Nettles makes a motion to approve. Can't call anymore. M Miss Nettles makes a motion to approve. Do I have a second? I'll second. Miss Anna seconds. There's a second. Any more discussion? Any more questions? All those in favor of approving this minor plat on Mount View Road, say I. I. Opposed. Okay. Thank you. N. Thank you all for your time. Thank you. That's all the items on the agenda. Miss Laura, would you mind us going over the uh suggestions that some of your constituents No. sent under other and we've done a little bit to look them up. Well, I Yeah. And there was there was one that I was uh made aware of that u I had talked to CASS um on and that was the um um the three4 votes uh that's state law so well that's what I that's what you and I discussed. Yes. Uh so this was

sent by some constituents uh of Miss Nettles and she forwarded it to me and she and I have discussed a little bit about it discussed a little bit about it with the mayor. Uh and these some of these suggestions all the suggestions are real good. Some of them are not as practical as some of the others but I'm going to go over the list and send Cindy and Kirk can comment too. But one of the first ones is public notification and the signage. We don't do signage at the county. Everything that we do is in the newspaper. Uh it says we have to uh advertise in a newspaper of general circulation 14 15 days beforehand. And that sometimes is hard for us to do the way the meetings are and the way the county commission meetings are. Uh the mail out notices currently we're 15 days and that 15 days kind kind of corresponds to the 15 days that uh is required by state. This suggestion was to make it 20 days. I'm not sure that would work good for us to to get things lined up like they need to be in the paper. Not not a bad suggestion though. Online posting is something that Kurt and Cindy both have said might be possible. And it says the county uh to post all reasonzoning applications with full details including uh maps, proposed uses, and public hearing dates. Some of that's possible, but we as a planning commission are supposed to look at that information as we come in this room, right? Not not ahead of time, so uh that would kind of be a little

problem for us there. Uh feedback form. It was suggested that there be a form, if I'm correct here, that the uh could be available coming out of the planning commission or something that people could give general feedback. Well, this is the time to give your general feedback and that's kind of set up by state law and that's why we have a public comment every time, but that's still that's a great suggestion and and I want you to know that we did pay attention to it. Another one on signage, which again is is what the city does. Uh this one was one that she just commented on, and that's to require a threequarters vote at the county commission level for any reasonzoning. Uh right now it's a simple majority and that's set by CASS or TCA. Well, I thought it was CATAS, but when I talked to CATAS, they advised that it was that was a state law. State law. Okay. So, don't blame don't blame them for making the suggestion, but I want you to understand why we can't do it. Uh, this is one that's pretty troubling. Uh, but I understand why the suggestion was made, and that was that around any century farm there be a 3 to 500 foot buffer. uh it would work like the setback rules. The problem with is when you get 3 to 500 ft around somebody's farm, you're getting 3 to 500 feet into somebody else's farm. So, that's not might be a good idea, but it's not really practical. I think y'all understand that. Uh the other suggestion nobody likes, but is the reasoning fees. And we've been through this a couple of times about raising our fees. I keep hearing impact fee. I keep hearing this. I keep hearing that. I

want people to understand we have to go through the state legislature to get a county has to go through the state legislature to get an impact fee and it's next to impossible to do. Rutherford County has been Rutherford County does not have an impact fee. Murph does. And they've been trying for for ever since Joe Carr was elected down there and his own state legislator is against him on that. So, uh, the only other way that that we could, uh, do anything about that is to raise fees. And that will be discussed. And we we'd like when we discuss it, we'd like to hear from y'all, too, from the public. But that I thought those were good suggestions, and I thought that was kind of important that be brought up in the meeting. Uh, and that's all I have on that. Does anybody else have anything else? Somebody come up with something. We're going to end up having a short meeting. Any questions out there? Yes. Would it be possible to have public comments after each item of discussion? Good idea. A good good thought. Uh, and I'm going to ask Nick, what do you think about, and and I'm doing this because these are people that have publicly commented. Had you rather have public comments instead of at the first of a meeting as to have them after each item, each item on the agenda is presented in the full commission meetings here and the full commission meetings or here. We can't do anything about the full commission. Um, I certainly think that it's uh better to do it while the item is being discussed because if it's like in a full commission meeting, I mean, for example, you'll have public comments at the

beginning and then they'll go through an hour of budget finance and stuff and then you know people forgotten what you even were talking about by the time by the time it gets to the item. Sean, is that the way you see it? I mean, if we bring up if you're talking about and we discuss it and everything. Well, by the time you get to voting an hour and a half, two hours later, they might have forgot or everything gets jumbled all together with different comments about everything. I know I forget what was going on, Nick. You sit there through a lot of this. What's your Yes. Yes, I agree. You agree with that 100%. That's kind of what we've talked about before. I think bring up a bring up a topic, talk about it, vote on it. Another topic, talk about it or any comments. And another I thought as well during and I know you said you can't do nothing for the full commission meetings but during some of them they'll ask questions or change things that I'd like to voice an approval for or ask a question to the commissioner about but by that time public comments is over and I can't do it. I understand that I never like public comments at the beginning of a meeting, but I don't get to make that decision. But we will talk about that. First of all, I've got to find it. I think that we as a planning commission can do that. But I want to make absolutely certain. Laura, Sammy, would you either one have have uh any notion as to whether we can do that or not? I don't know. I I don't know for the committee meetings. I don't think so for the full commission but I don't know about in here I tell you I and it's really up to the chairman of that committee you can allow to happen during discussion because I don't I don't I want to hear what my public has said they come to our committee meetings

this is where all the work is done to me that out there is just a formality part It's important that you heard but in our committee meetings is where the work is actually done. These these people do to decide. We are supposed to support what they really do. Um in my meetings I allow the public to speak on items as they come up and but I also try to remind them time it's a timesensitive thing. You need to keep your time down. Don't don't ramble, you know. Write down if you got a lot lot to say, write it down where you can say it because if you get up there and you start just and I don't argue I would like to I would like to Can we Let's Will anybody make a motion? I'll make a motion that we change it from the beginning of public comments to comments on the topic that is brought up at that time. Would you be willing to add a threeminut limit to that? Yes, three minute limit. You got that Cindy? Any discussion on that? Second. That was pretty quick. All right. All those in favor of changing the public comments to comments before the item or after the item's presented with a threeminut limit per speaker say I. I. And I know I can do that on my own, but I like to have the group's approval. Uh now I would take a motion to adjurnn. That's me. I'll make that motion. I'll second. I have a motion and a second to adjurnn.

If you're going to vote yes, just get up and walk out. Thank you guys. Appreciate it. I need to sign something. All right.