City Council - Regular Meeting

the actual app. We can hear. Good. So, I I'd rather have you see San Francisco than my messy room. So, nice. Just don't forget to mute yourself if you're talking with somebody else. That was a mistake I made some just like Yeah. See if I missed shortly. Yeah. All right. It's all you may

um I got to turn it down. Hang on. Um any word from Chris or Cole? No. Well, we got enough people to move on. So if you guys are okay, we we can go ahead and start. Excellent. We'll bring this meeting to order at 6:31. I am not there, but I will do the pledge with you from my seat. If y'all want to stand up and do the pledge of allegiance, I pledge allegiance

to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

All right. So, we're just I'm so sorry. What was that? No. Excellent. Okay. Um, so we still have Chris and Colt gone, so I don't know if they're going to be appearing, but uh, is there anybody signed up for public comment? Okay, do right on. We'll get right into our action items. Approval of Fiser Farms well rehabilitation agreement. Jeremy, did you want to open us up with some information?

Yes, ma'am. Thank you, Mayor. Thank you, council, for coming out tonight. This is not the reason why I wanted to hold this meeting tonight. I thought we had the hacker architects contract. I'm still working on that. I'm just going to briefly say under action item number two, let's not worry about that. Still working on it. I'll bring it to you the first week of May. Y'all already have enough meetings going on until this. So, to come back to tonight, we had a change arise with the Fisher Farms project. This change exceeds my spending authority. And to keep things moving along, I brought this to you tonight for your approval. My spending authority goes up to $50,000. I'm going show you real quick why this is necessary. You see just pulling this up. This would to do be to do some rehabilitation on wells three and four. Excellent.

All right. So, you just scroll down. All right. So, picture.

If you look in the slides, this this was some camera footage that GSI did, and you can see in the grates that there's a bunch of sediment in there. And there's just a bunch of stuff caked on the the wells. What they need to do is go in and rehab those wells. Get all that sediment out. We can do an accurate pump test. If there's all this sediment in there. Oh, scroll down. Just keep keep rolling. Yeah. See, there's all that sediment in there. There you go. So, GSI got two quotes. Uh, they got one from Schneider Water Services who's already working on this project under GSI contract. They can do this for $89,360. I think the staff board is wrong. It's It's $89,360. And then they got a quote from Cascade Waterworks, $118,733. Schneider can come in and start working. It's going to be either the first or the second or third week in May in order to keep this project uh going forward. That's why I brought to you tonight. Seems like we got to do it.

Does anybody have any questions or comments prior to our vote? I just I would like to say something if that's okay. Please, Madam Um, how much is the total cost of this project prior to this change? We were at I can't remember what we ended up paying for giving the bid. What was the winning bid on this that Schneider gave us? So G gsi their total yeah their total contract including the gsi or the schneider work was around 200 200,000

wow so this is a 30% addition to the cost of the thing and and my question is why wasn't this built into the cost of the original bid they knew those wells are going to be a mess and yet all of a sudden we've got this 80 almost $80,000 change on our table that's a third of the cost of the project for something that really should have been at least they had some idea was going on. It's not like they were going to go in there and find these pristine wells and I feel a little ambushed by the whole thing to be honest with you. That's a lot of money. It was a lot of money. Yeah. And in all fairness to gi the other proposed respective well rehab either.

So wells one and two they're they don't need to rehab it. And and we we wouldn't have known that this was necessary until we got in and put the cameras down. Yeah.

I just kind of feel like we were sold something. You know, we'll get in there, we'll clean it up and check it out and everything's going to be hunky dory and all, well, there's silt in there. Like, we didn't know that was going to happen. I mean, I really honestly anybody that knows those wells in this country like they do should have really at least given us a warning that we would probably had a significant change in this process instead of just dumping an $80,000 bill on us. And I mean, like I say, we don't have a whole lot of money here. This project's already I mean, it's going to drive the overall cost of the project up, too. We have I think what $2 million in grant money to spend on it. So, we're probably going over that, too. No.

Well, um, just to interject, to be fair, if I do recall, when they were talking about rehabbing these these wells, they said until they got dug in a little deeper, they wouldn't know for certain what we were looking at. So, in some regards, they did give us a warning and they hoped that it wouldn't be the case. And it appears it is unfortunately the case. Well, in the case of 80 grand, that's what's getting me. I mean, I expected some extra costs in process, but not quite as much as what we're talking here. We're talking at a third of the cost of the project, an additional third of the cost of the project. So, anyways, we have to do it. There's no question about it. The competing bids are are over what what the bid is that that Jeremy is recommending. And I think we're going to have to do it. But it maybe this is a lesson for all of us when we're asking questions at the beginning of projects like this that we should ask all questions about hey what happens if we get into this and is there any estimate about what these are going to cost instead of just taking a poke I really feel like that's what's going on.

Well we did do that. So one of the recommendations was to only assess two of the wells. Well, I know that. But when we were talking to the to the people that were offering different bids, none of them said, "Hey, there could be easily a $100,000 change order, $75,000 change." I don't know if that's correct, but I didn't hear it. And I would have, believe me, I was listening. So, anyway, I mean, this is this is a a very common occurrence, and I'm not saying this is what's happening, but it's a common occurrence for somebody to come in with a bid and then come in with a cage that rubs that quite a bit.

Yeah. And so whenever that happens, it makes my spidey senses tingle. And I'm not saying there's any kind of mouthpiece going. I'm just saying I don't bite spending 75 grand for something that we've already spent $200,000 in addition. So that's all I'm saying. Yeah. It's not like we're made of money here. Anyway, that's all I have to say about it. Thank you. Anybody else? All right. If nobody has any more comments, I'll entertain a motion. Actually, I do have one one quick question. Sure.

The walls one and two are not like as a profile like very far away from three and four by any means. Do they give rationale as to why three and four are looking the way they are versus one and two? I have no I'm just curious. uh and if we could see something similar happening to one and two in the near future or if they're looking just fine. Uh so they did the video testing the wells one and two and and they're they're fine. We can do the pump test. Actually they've already done the pump testing on those.

Those are smaller well the output of those walls were both minimal compared to the two big ones which is what we're talking about now. If we were going to have an issue it would be in the bigger one. But if the young count was so close,

Chris, are you trying to chat with us, bud? No. Did you hear something come across? Yeah. Yes, sir.

Oh, sorry about that. No. Um, I sorry for coming in late. Um, I do kind of recall the last when we were starting to talk about this that there were two wells that were unknowns and that we'd have to kind of look into them to see what's there, what kind of costs. And we did discuss, if I remember right, that, you know, we if it was on the bad side, we'd have to decide like what we're doing right now. Are we going to move forward with it or not? Can the two good wells that we're confident are good? Are we are those sufficient enough? Do we need to go with those two additional ones? I kind of remember that off the top of my head. Yes.

Well, the two good wells were the ones we were talking about not testing. So, the two wells that aren't good are the ones that are actually the high volume wells. If I is that am I correct? That's correct. Yeah. So, the other two wells, the discussion I was having that drove that discussion was that what's the point of even having what whatever 60 or 70 gallons a minute out of those wells. But these are the two big wells which will produce over 300 gallons. More than that even I believe I can't even remember what the well all that stuff is. Yeah. Somewhere in the past. So okay if it was reverse we could kind of be having the conversation well worth it but in the current circumstance you know it's kind of we have it's pretty bad. Yeah. Okay.

I'm just sort of a guest at the amount of money it's cost to redo not the fact that we have to do some rehab. That that is something that's kind of expected. Anyway, all right. Okay. I'll entertain. Yes, sir.

Mayor, if I may, I have just one one other item I'd like to share. Uh under our procurement rules, I just want to know for your information. There is what's called an exception for previous work in that you can procure under an existing contract for certain services if the new contract is a continuation of the project described from an earlier contract. In other words, it allows you to move forward with with this kind of work without us having to go out as a city and get multiple bids for this. uncomfortable with committed process for sure.

I mean, it sucks that it costs so much, but unfortunately, you know, we honestly don't have really a choice. And I mean, it's still cheaper than ultimately some other options or no water at all. So, yeah. Um, all right. Anything else on that? Madame Mayor, may I? Yes.

I move to approve the scope of work and fee estimate with GSI Water Solutions, Inc. in the amount of $74,544 Fiser Farm Well Rehabilitation and to authorize the city manager to sign. A second. Who said the second? I'm sorry. me kitty. Okay, I'm sorry. I I heard but I couldn't see. This is so weird. Okay, I have a motion from councelor Peterson and a second from councelor uh Macken. All those in favor? I

I Any opposed? All right, motion passes. Um okay, we'll move on to uh council comments and concerns. Uh, we'll go ahead and start with you, Councelor Mackin.

Well, I'll I was taking a look at the agenda for the conference coming up this week and something I had been meaning to bring up was our charter. It was adopted in 2005 and we haven't looked at it since. One of the breakout sessions is dust off your charter and update it. So, I'll be getting some information. We kind of need to update our charter. Um, and also I am going to be celebrating a birthday on Friday. It will be my 10th birthday. Miss Beverly Bookmark will be 10 years old on Friday. That's awesome. Um, and um, wanted to get back to talking about the levy. I think we need to come up with some talking points, conversation starters, things that will get a conversation going and that's something we can start doing.

Um, and I also came up with an idea that I want to float for later on. Manufactured housing, I moved in in like 60 days where it took through about a year. I would like to suggest we look at that for our future city hall. Um, customized prefab buildings can be done so much faster, maybe even cheaper. So, something to think about as we're going through the process. And one more thing, if we're going to have like a 10-minute meeting, what if we do it just soon? It cost money to set up the chamber um set up the recording and stuff. Can when we do a review of the council rules, look, can um if it's legal to do so, maybe we have some meetings just um and that'll do it for tonight. Um I'm looking forward to seeing Pendleton.

Excellent. Thank you, Councelor Mackin. Uh, councelor Hildbright, nothing to add tonight. Thank you, sir. Councelor Peterson, I just have a question. Um, on the secret mile celebration on Sunday, May 3rd that is coming up. Are there city council um responsibilities for the city council on the single de celebration on Sunday?

There's no responsibilities. um that have been determined. If a city councilor would like to be a judge for the parade, I would welcome anybody to step up for that. What time, Chris? Uh so the staging begins at 11:30. Uh judging will be about 12:30 and then the parade starts at 1. I'll get back to you. Okay. I can't I'll be in the I'll be working

unless I ride my knee scooter. I ain't doing crap in the parade.

Do you have any uh comments or concerns, councelor Hover? Uh, no. I think I've probably said enough. I think that we talked about presence, city council president and Jeremy maybe it at all the events and so I will be a tick of tomorrow just to be a body as a representative as many of us as we can go. I think that's a good idea, especially with everything that we're I mean, I really feel like we're becoming more high-profile in the community as council members and what I remember in the past, just recent past. I haven't been around the big past like some of you. And Madam Mayor, but other than that, that's Yeah, that's all we'll say. All right. Excellent. How about you, Councelor Tyro?

Uh, nothing to add for tonight.

All right. Thank you so much. Um, the only thing I want to say is congrats, Miss Beverly Bookmark. Yay. We hope to see you in the parade running around and celebrating. And um, I will attempt to get out there with my gimpy self, but we'll see. It really depends. Um, I don't really have anything other than I just thank you all for your patience and um, allowing me to zoom in. And uh, I feel bad I'm not actually there. I love when I actually get to attend, but you know, it's I don't have a ride tonight. So, anyways, thank you very much. And that's all I've got. Um, so I if anybody wants to adjourn, have at it.

So be it. Ajourned at 6:50. Thank you. Thank you. Have a good night. Bye.