Village Board - Regular Meeting

No. All right. Hi green one. [clears throat]

It's a special variety. Can't believe He told They're all the guy,

isn't it? What you said?

[clears throat] [snorts]

[snorts] [snorts] [snorts] [clears throat]

United States of America stands nation for all. No problem. I'll go Sandy Ham West 230 South 3827 Milky Way Road. I just had a couple comments this evening. Um, let's see here. Looking forward to the sheriff's explanation on the Big Ben Glendale Road thing in light of my comments at the last meeting where we were talking about revenue and expenses and stuff like that. Um, and perhaps a fee for the big drop off stuff. I So then I was looking at the appendix A for the fire department and I see that well somebody was talking about a 5% increase on the insurance for this year but it doesn't matter if you don't go with them. But in any case, this appendix um basically all I see are where there weren't fees before, there are now fees for items that we didn't have before. And for items that um that were existing, I don't think

there's any increases. And I I don't understand why in the situation that you're in and these these activities and these items that you buy can't possibly not be going up in price. So I just can't imagine why we wouldn't be taking that appendix and adding 5% or doing something to it. Um I think we should be looking at every possible avenue for revenue. That's it. Thank you very much. [clears throat]

My name is

Okay. Okay. All right. Uh Lynn Sandal, S51 W22996 Partridge Lane. And my concern is traffic on Partridge Lane and people going through the stop signs constantly. Um there's a lot of walkers on that street and there's times that you jump off of the road because either they're going through the stop signs or they're driving too fast. You can hear the traffic in the morning like from between 6:30 and maybe 7:38 just flying through. They don't even stop and it's like you know what's going on. Same thing happens at night after 9 at night. They will just be going through the stop signs and not stopping. Um, I notice there's one stop sign when you come in from the east going west or I mean I'm sorry, one 25 mile per hour speed limit. If you come in from the west going east, there's two. And there's a curve that if you're heading east and walking, there's a curve between Cottontail and or Irmine Court that people can't see you because they're just driving so fast. There's no slow, there's no, you know, winding road, anything like that. I guess I'd just like that to be discussed.

Could you just give me those times again just so I can take note of them? Oh, like in the morning you can hear cars going through from 6:30, maybe between 6:30, quarter to 7, 8:30, whatever. They're just you can just hear them. They don't stop. And then at night, anything like after 9:00, a lot of them just don't stop. And there are a lot of children on that street. Okay. Thank you. [clears throat] Anyone else with comments?

All right. Hearing none, we'll move on. Uh going through the reports should be in your packet. Uh we'll start with uh clerk treasurer. It's in the packet.

Thank you. Any questions, comments, concerns the board? Very well. Uh, public works is in there as well. Any comments, questions, concerns there. Okay. Fire department. Same. I brought it up before, but just uh finishing up on it. Uh but we will have the new format to that report for the next meeting that'll look similar to the next one as far as the layout goes. Nothing on the fire side. Then we'll switch to the sheriff's report. Anything in the any u discussion as far as what's in the report itself initially? I have I have a question as it relates to how shall we proceed to um address Sandals's request on the problems they're having on Partridge Drive.

Well, the deputies here with us and he can discuss uh plans that way and looks like at least two lieutenants are in the back that can discuss it uh as well. um they can do X patrols and other things to address the issue as I'm guessing deputy was going to talk about with the other stop sign nearby around the corner from there that he's been working on. [clears throat] So go ahead.

I am Deputy Whit. I'm working currently as for the sheriff's department assigned to the village of Walka as a contract officer. Um, I did attach it's a spreadsheet for that specific intersection of Big Bend and Glendale with stop signs where we've been getting a significant amount of complaints of people driving through. Um, earlier in the year, as you guys can see, there wasn't I wasn't able to get a lot of [snorts] visual traffic or see violations that were happening. However, I could tell that there was an issue because a lot of the cars would see me and then stop. Um, more recently I did speak with one of the neighbors who lives at that intersection. They've been allowing me to use their driveway so that I can sit a little bit farther away from the intersection. Since I've been doing that, I've been able to see the people who are violating these stops and take law enforcement action as necessary. Um, and to I believe it was Miss Sandalwood's complaint, um, there was actually somebody the other day that I got I want to say it was right around 48 miles an hour going down Partridge. Um so they it is happening. I am acknowledging that there are significant speeding issues as well as stop sign violation issues that are happening. I am actively trying to patrol the area more regularly and show a larger presence. Tried to put a stop to some of this and and do what I can. Uh, I do spend the majority of my time patrolling that area, both Big Ben Road and Glendale Road, as well as Partridge and a little bit farther up closer to Lawndale to try to stop some of this behavior. So, if you guys have questions, um, I do have other complaints from other citizens of the village Walkshaw that are upset about speeding or stop sign violations. Uh, I got one yesterday about 318 where people are not following the the street signs or this the new intersection at Sunset and Highway 318 where they're blowing through. He said

he saw four people go through a red light. So, I am trying to actively patrol as much as I can on Big Ben. I know that's uh an issue right now with a lot of people violating the speed limit laws as well as the violations for the stop signs. Is I have a question. Yeah. Is there any way that um based on on Partridge Lane specifically that there's any way we can put up some kind of signage that lets them know that there is a presence watching them there so that they understand that if they are breaking the law that they are at risk.

I mean there there's nothing on my end that I can put up this that would be a village board decision. I am there to enforce the laws. If someone's violating those laws, they should expect that there is some kind of enforcement that will follow through with that. Yeah, I don't know that that's going to really help us any Roger a sign out there saying slow down. They already have speed limit signs and such in the area. So, um

I'm not saying a sign like that. I'm saying a sign that is a bigger sign that says, you know, something like something like you are you smile. You're on camera and letting people know that there is a circumstance. So, I will I will make a note to say that most of the people that I pull over will openly admit to me that they know that they violated the law, whether that be stop sign or speeding. That being said, every person knowingly violating the law should expect that there are consequences that are going to happen for that. Can we get the speed trailer in there? Yeah, I can definitely talk to lieutenant, see if we can get a the speed trailer down there.

Not at this point, ma'am. That's not how the forum works for this. Sorry. That's what the comments before was for. Um, yeah, that might be useful in that area then from what's being talked about on partridge. I don't know if that still gathers the data or if it's just presence or both. I I'll talk to the sheriff's department, see what we can get set up with.

Is [clears throat] there anything that we can do like put something in the newspaper about the uh the problem specifically in that area and um acknledging with the people that picking up Partridge Drive is, you know, it's there is a lot of of uh speeding and there's a lot of stop sign running in that area and that the Wauaaw County Sheriff's Department will be monitoring it closely. I mean, is there something that we can inform, you know, the populace in the village of WA that that is part of that is going to be me on the road? They're going to see me on the road. I would say 80% of the people that I'm stopping for violations of speeding or stop sign violations live in the area,

right? So, they will know that I'm there because they'll be able to see me. I don't think we have to do anything like that. You get a driver's license, you know the law. You You know the laws of the road. You should be able to follow them, right? Because I I guess to your point, if we're going to entertain that, then we just make an advertisement, put every single road name on there in the village. saying don't speed anywhere in the village because he already said that there's other roads that there are issues on as well, right? If they're breaking the law speeding and running stop signs, they're not going to read the sign, right?

Paper and know that that is the circumstance. So maybe there's nothing that if there's something that puts people on notice and a lot of people get the water shop here. Um I think it might have an effect as far as that's concerned. Chad, I guess I'd have to talk to you more about that. I think a mark squad out present is what's going to be the deterrent from that perspective. Just understand that the past practice with that is as soon as that squad leaves to go and start enforcing somewhere else because now he's spending a lot of time in that neighborhood

now's going to start complaining or Donald or Longdale by wherever somewhere else is going to start complaining and then when we leave and go to do that, you know, then it's going to continue back to that location. So heavy enforcement on the front side, but then balancing it out with other enforcement across the community would be beneficial from that perspective. Um you're only a second shift, so can we request that there's some extra enforcement on the other shift specifically in this early hour time frame? Yeah, absolutely. I think um most of the complaints I get are either right around when people are heading into work or to school. Yeah, was referenced before. So yep,

if we could do that, it'd be great as well. There's some means that you could document that between the shifts so that we could have an idea what's Yep. what we're seeing. I can put something together and let you guys know. Okay. All right. Any other questions for Deputy Whit or his supervisors in the back? Hello. [laughter]

Right. Okay, if there's nothing else, we'll move on. Uh there's a weed commissioner report in there. Hopefully you guys saw that. Any questions on that one? I don't see him here tonight address anything there. Non-compliance. There's a couple of the properties that are on there that will be on the agenda for later as you've seen under letter C and D. We'll discuss those at that time. Any other issues as far as that report goes besides those? All right. Looks like uh we've got that newer one on Big Ben that's in there. Looks like they've already talked to Jared. So hopefully that helps a little bit to get that one squared away relatively quickly. Anything else on the reports? All right, we'll move on then. Approval of previous meeting minutes specifically for September 25 of 2025.

Anybody see any changes? Anything needs to be made or make a motion? I'll make a motion that we approve the minutes from 9:25. [clears throat] Okay, I can second that. All right, motion and seconded. Any discussion? All right. All those in favor of approving the September 25th meeting minutes say I. I. Anyone opposed? It's unanimous. All right. Discussion of possible action items. We'll begin with operator's license for Hannah Hastings. You here? All right. You can come up with the microphone up here.

Hello. Uh so it was brought up at the last meeting um about your application for the operative license and uh there was discussion of having you come back and and talk to the board. Um we're not going to publicly dig deep into um your personal life as far as you know past things that have occurred. But you do have a couple things on your application here that I guess rose some concern that um that they wanted to ask you about.

Yeah. Um so I have been um undergoing some um have done um alcohol treatment in the past. There was a um just a really rough point in my life previously where I had um drank too much that was um then sorted out and served my my sentencing. Um, and I'm just trying to kind of I've had this job for a little over a year and I just want to be able to like um close the bar by myself and open the bar by myself and just to have that. Um, I've already been serving drinks and like a normal I work full-time there. Um, this is just kind of the next step that people need for in order to get their or like be able to be in the building. by themselves.

Um it has it's not like a known issue with me. Um I'm undergoing like therapy, but that's for besides the point. Um [clears throat] but um yeah, I just it would be a good next step for kind of me to keep working there. Okay. Board, any questions? So you're you're already the bartender deal. Yeah, it's already it's already you're under the wing of somebody else.

But since there's other bartenders, like certified bartenders in the building, I'm able to. But if they weren't there, then I would have to get out behind the bar. So, it's just kind of the next step for like so people don't have to stay later for people that aren't certified. Okay, she's here. You got a question? unless what she said is sufficient for

well our [clears throat] my concern was this is a good step for your next move you know being what you serve alcohol and what you previous have had and uh obviously to make our citizen here safe walk and make sure that you're safe also and that was a concern for you to come back right and tell us what was going on thank you okay there's no other questions and make a motion. Okay. I'll make a motion to approve the regular apper license um for Hannah Hastings.

I'll second it. Any other discussion, gentlemen? Um okay, hearing none. Uh, all those in favor of approving of the license say I I. Anyone opposed? Curious. Okay. Thank you. [clears throat]

There is a another one for same establishment that's under Paige Eert. It's up next on the agenda. There was no there was no record found clear there and the paperwork is all in order. The correct boxes are checked which we talked about last time. That's good. I'll make a motion to uh give the operations to PT. I'll second the motion.

All right. Any discussion? Hearing none. Um, all those in favor of approving the operator's license for Paige say I opposed. Unanimous. Thank you. Up next, um, James Barton letter to request an extension to bring the property located at South 37 West 27438 Genese Road into compliance. Sir, come on up to the microphone. Give us your name and address. Is

James Barton, S37 W27336 Genese Road. Uh we've the farmhouse the roof has been patched. We contacted seven roofing companies to redo the entire roof and two of them never returned the call. The other one said they're booked through basically through the winter into the spring. The bottom half of the house the the south facing part of the house has been painted. Uh the seven buildings that were in the on the list have all been tor well two of them had already collapsed. Then we had the neighbor come over. He had to have a special excavator. Rented that. That was $600 and he spent two days, well, two afternoons and evenings working on that. The main thing now is just clearing each of those buildings up. But there's there were we also had a a friend of his with a dump trailer hallway, farm implements and scrap metal and things like that. So, that's cleared up, but it's still the just the volume of the lumber and roofing from the buildings has to be cleaned up. So we requesting a extension. We still have I think it's 17 days left on the thing. I'm off work the last two days of this month. So it' be like a 4-day period I'm working on. But just to make sure that we're within the thing requesting an extension on the time.

Okay. Um the building inspector sent us a few photos or sent me photos in the clerk's office from Tuesday. Um I do see that uh from these photos the lower south portion of the siding is freshly painted. The rest of it looks pretty tattered and such still. Um but the according to Tuesday's picture, the house's roof is still a mess. You're saying today now it's fixed. So, since Tuesday, they fixed it.

Yeah, I I worked on it all day. Well, most of yesterday and today. The It's I had to patch it working from the inside because it's the roof is too steep to do without the equipment that the roofers use, but it's it's patched in and it's covered with tar paper or roll roofing right now. It's not the best looking thing, but it's it's intact. I don't know how that fixes it. Well, they said that the the hole had to be patched. So, it's patched, but the like I said, we're But you're you're saying that the patches on the inside of the rafters?

No, I was working in inside working up it so that I didn't have to be on a ladder up on the roof. I was working from inside and then working closing it in. It's all on on top of the the roofing paper and tar paper is all on top of the existing roofing. Okay. So, you've replaced the plywood and stuff, too. Yeah. There's the panels were in because there's like physical holes in the roof according to Tuesday's picture. That's what I'm asking. Not just not just shingles missing, but actual. [clears throat] Yeah. Yeah. The the And it's the other part has what you call tarping over it.

Okay. board. Anything you guys want to talk about? You guys can't see these pictures. I mean, I can pass my phone around if you want, but Oh, did you? Okay.

If you want to talk, come on up to the microphone. Please give us your name and address. So, what you're looking at is an extension past the 10th of November in case you go longer than that. Uh, I can't predict the future, but like I said, the main thing now is [clears throat] clearing up all the the construction debris from the thing, the different buildings that were torn out. It's 97 years of things we've looked on the farm. So, it's taking a while. Like I said, we've got the neighbor helping and he's out of he's out of the state right now on business, but he's going to arrange to where it was that quite hut kind of building. Have a walk and see if you can get them to come out and pick that up.

When's our next board meeting? After the 10th. That's why we put it on tonight instead of That's the commission one, right? Yeah, it's a joint. When's the regular joint? When's the regular meeting? Uh it was we changed to Tuesday. We get to the 25th of November. Would that be long enough? I think so. But I can't guarantee it. Oops. Oops. Oops.

We already He already asked for six months. We've already given him six months on top of what was already a two-month old complaint at that point. So, we're already up to eight months right now. non-compliance. I understand that he's working through it all, but he asked for six months and now he's asking for more.

If we could just have I'm sorry, Lori Barton, it's 3727336 JY Road. If we could just have one month because over the summertime when it wasn't raining, we were taking outdoors, windows, the roofs. I mean, these buildings are 90 plus years old. And even though they are over 90 years old, they were built sturdy. And I mean, we had to have John O'Brien come out and take them down with a what's that thing? Excavator. And we we have been working hard and I worked so hard that I ended up with two hernas that I had to have surgery on. And I was told not to do anything for six weeks, but I had to help. And this this These buildings before were before 1949. So we thought maybe grandfathered in but I guess not. And I just wanted to say that this has been emotionally difficult because that it was four generations of my family on this farm and we haven't done anything wrong. you know, yeah, the buildings are old and some of them did start to come down, but as four generations of our family for 97 years working on this farm and we're at the point where we just want to sell it and just leave, you know, we can't help it. We we've really really tried and you know we had to I can't go into other things that are going on but things were discussed at the last meeting with the neighbor and we've tried and it's if we could just have another month you know because it we're trying to hold on to this at least for till we hit the hundredy year mark in 1928 and we have tried our best and if you were to see it it's like it's in piles and We've gotten in the pictures.

Yeah. Two dumpsters of stuff and you know all that stuff that was hauled away and you know it it's it's expensive to haul this stuff away. One guy was saying he would do it for $1,000 a day and but we're working our best to get this taken care of, [snorts] you know, and it's it it's the only farm left in the area or what's left of 114 acres. We only have like seven acres left. So, I'm I'm just asking one time for something to please go our way. You know, if you were if you saw the pictures, you saw that everything was torn down and we've been getting rid of everything. We've had two dumpsters now for a thousand bucks and we're going to get another probably another two coming out just to get rid of everything. It's evidence of our family being there for almost a hundred years and that that hurts a lot.

[snorts] What are your plans for putting it on the market? Are you saying you you would need a month and no? We're not planning on putting it on the market. We a month to clean up. It was just the point of, you know, just the frustration and everything. We're not selling it right now. We want to hold on to it, but we are working as best we can on cleaning up all [clears throat] like I said, we tore down all the buildings. is clearing them off the land

and we have to work with schedules, our work schedules and the work schedules because the guy who tore down the buildings, he has been going down to Kentucky for job for his job. So, we have to work with his schedule and then a friend of mine came over and pulled down the front of the garage so we could start cleaning that. But it's, you know, foot thick um walls that we are trying to pull down. And luckily when John came, we did get them down. So James was asking for like another week or two, but you're saying a month. So what we have until we have, right? I understand that. But she was saying she wants another month. Well, no. From No. Month from now. From Yeah. From now, you want another month extension beyond what you already have.

So December. That's why I'm asking. December 10th. Yeah, December 10th. I'm sorry. You shouldn't take that one. But no, because we never heard about any kind of penalty until we got something in the mail about it. We heard the only thing we saw was the neighbor with the adverse possession and it was in a communication from I guess his lawyer. They never said anything about a fine daily fine before that.

Yeah. the original letter that you've gotten from the clerk's office indicating that there was an issue with the the zoning compliance and such that brought this to your attention back March roughly. That letter says that not bringing it into compliance would result in citations being issued. But it didn't say anything about the 1350, right? That's just the dollar amount. It's telling you that you're going to be cited if you don't bring it into compliance. So, you're right. It may not say the dollar amount, but it is saying that you'd be issuing citations. And that's from the initial complaint, correct? That's on the initial letter that goes to the property owner when the PL complaint comes in. Yes.

I wouldn't have a problem of giving them till the next commission meeting, which would be what? December. [clears throat] The next commission meeting would be December 11. So a month and a day beyond [clears throat] that would be a month for him, right? Correct. Yeah, it' be because it's currently November 10th is the expiration of [clears throat] the extension. So it'd be going to December 11th, one more month and one more day from what they have. So you're telling us that if you have an additional uh extension that you will be able to bring the property into compliance?

As far as I know, it's clearing the buildings. This is just the the bulk of how much is there getting the dumpsters to do that? Have you talked to our building inspector recently to make sure that you're not missing something with that? No. As far as the list, well, you need to do that because he's the one that's telling us whether it's compliant or not. Okay. So, you have to appease him and in his standards and things from that perspective. If if he says to the point of the email with the photos he sent Tuesday, if he's saying it's not a compliance, then we go off of his report that way. So, you need to reach out and talk to him. His name is Jared. He's here Tuesdays and Thursdays uh until 10 a.m. I will make a motion.

I will make a motion that we give them till the December 10th meeting. Is that when December 11th? December 11th plan commission meeting to get it in compliance. If not, the citation start. Okay. Motion to extend it for another month, the 11th of December. Is there a second? I will second it. Okay. Any further discussion?

Yeah, I just want to iterate what you had said, Chad, um about the building inspector. I think that's uh what the president said that something that you guys need to do because like I say, he's the one that's going to tell you what's wrong, what isn't wrong, so you don't come back and say, "I didn't know that." Seriously, that's you got to make that. You got to make that move. I I I'm fairly certain if we go back to the meeting that we gave the extension, which I think was May if I'm not mistaken, I thought we said at that point we weren't going to give you any further extensions. You had to have this done and you agreed to that.

So there's some grace here to your concerns and things as far as if we go another month. But don't expect something beyond that day if if this motion is approved because we're already going past what we I'd imagine that if our attorney sitting next to us were to he probably say you shouldn't be doing this out of compliance we should be issuing citations. So not to speak on his behalf but that's been comments in the past. So all right any further discussion? Yes. Uh not coming into compliance as of December 11th. Uh what will be the daily fine for them after that point? Do we have that information?

Something like It's over $1,000 a day. It's a thousand over $1,000 per day. Yep. That's how those get to be such large dollar amounts in a relatively quick amount of time. Yep. All right. Any other discussion? All right. Um, all those in favor of giving a a final extension to the Barton residence on Jennese Road specifically to December 11th, say I. I. I. I. Anyone opposed? All right. You've been granted until December 11th. Please make sure you're talking to Jared, our building inspector, and get result. Okay. Thank you very much.

All right. [clears throat] All right. Up next is the request for a well, it's an update to the extension provided to Merl Minster who owns the property at West 261 South 3547 Genese Road regarding a similar issue of bringing that property into compliance. Would like to speak? Would you like to come up the microphone? Sir, you can sit at the table if you want. We can turn that microphone up. That helps helps you with the walker and such. Yeah, that's fine. You can just have a seat one of those blue chairs there. And yeah, as long as the lights turned on.

Very good. Thank you. Thanks for the help. [clears throat] Are you Merlin? Yes. Okay.

Okay.

What's that? Yep. That's what I ask you to say. Yep. Thank you. First obvious It's all clear. storage. Everything Okay.

It's like every time I get something couple years ago. I've lived there Is it okay if I put it away then section 837 Would you consider

Well, Mr. President, I I this board does not determine whether it's a violation or not. This just determine that's the building inspector's progress. issues with that, more than happy to give him the ticket and he can tell the story to the judge. You do not determine whether there's a violation and all he's talking about is whether he doesn't believe he's in violation, right? That's not an issue for this, right?

Well, um it's a good point. So, sir, um I got a email from the building inspector driving by today again. Um at the last meeting, you were not present. Your son was here speaking on your behalf. Yep. I know. I know. He put his hand up. I didn't know if he was going to say something or what he I didn't.

That's fine. Just let me You can You can sit by your dad if you wish, but I'm going to I'm going to speak now at this moment. Um and he kind of took ownership of this with you to help you out with it being that he lives at the property as well from what he said. Um and things have been addressed with him as well. So, if you guys are not communicating properly on this, that's not our fault. Uh, part of what's been addressed with you two is the shed. You have a shed that you erected on the property that is not in compliance. It was off of your property partially into the public area on the side where you initially put it. You dragged it to the back. You can argue one way the other, but to the attorney's point, we're not arguing this today. you erected a shed on the property without a building permit. He's told you guys that and that's another thing that you're right was not in the original letter because you've erected a new shed on the property without a building permit after the fact as a means to hide some of the stuff that you've got stored. Okay. So, you're not in compliance at this point. Um, and so that's been basically the update. Yeah, but but to the attorney's point, Jared's indicating there's other things on the property that are still not in compliance. Uh, one of the things that was been addressed with your son also because I'm just pointing out the things when you weren't present at the meeting he was was this kenneling process with the cats in the backyard. Um, that was another issue that was brought up to your son uh that apparently has been talked to about and that still all remains. So, there are multiple things there that are not up to speed with what Jared needs to say is in compliance. We can't work that out with you here to attorney's point. We can only tell tell

you what we see in the photos that were taken today. It's still not in compliance. We've given you extensions. We gave you another extension till this month. And and so we're in a situation where you've done things. I drive by your house one, three, five, 10 times a day depending on active I am in my vehicle from where I live to you guys. And um every time I drive by, I see your son or somebody else out front with the big enclosed trailer. And for the last month and a half, two months, other than the trailer moving, I'll be honest, I haven't seen anything done just by my many um drivebys that I do just because I happen to live close to you

like it just every time I drive by it looks the same as far as what's on the yard in different locations and that's Jared's point here is it's not to compliance. So you're going to have to you're going to have to talk with Jared again. If you need a more formalized list from him then we will get that for you. But you're not in compliance. The things are not done that he's asked you to do. Yep.

Shut up. Yeah, but but you've erected a shed on the property. I asked what I'm And I'll admit to that, sir, I I did misspeak last time because we had recently made changes to the ordinance about smaller accessory buildings like that. And just to make sure I was correct, incorrect. I I had the clerk pull a copy of for me tonight because it's not posted on the website yet with the updates. And what we did was we made changes to the ordinance specific to those small like plastic type sheds you can buy from Home Depot. They're like Rubber Meat brand sheds. Those no longer need a permit, but the one you have does require a permit with the village. Uh which is what Jared is indicating.

So, right. So, but but that's but that's yet another part of this that's not in compliance. you have in the course of this whole thing going on now erected a shed that doesn't have a building permit and you haven't gotten one. It's a simple process, right? But he to my understanding with Jared, he's told you that you need one.

So, You'd have to come in. Yeah. Either fill out the paperwork and mail it in or come in and stop it and to drop the paperwork off at the clerk's office. Jared does not need to be here when you drop that off or file it. The clerks will take it and give it to him. Yeah, it's the one here you just passed the window to where you come in and vote and do other things here. Just the other side of this wall.

Yeah. Yep.

Well, we talked about that though and I will cut you off on this point because we talked about that and I very specifically remember you saying in here in the prior meeting when you were here that the cats are well taken care of that they're your wife's like babies essentially is how you worded it. So, you knew that was one of the things we've talked about. That's an issue. Um, we did address it and talked about it in here. So, the fact that I remember that comment from you and it's still the same way as it was before. So,

so you need you need to you need to have a sit down with Jared to get this resolved because regardless of whether you get an extension, you have to resolve these issues with him. We're not the ones to resolve it. So, do you guys have any questions? I know I've been talking back and forth with them, but

work it out with Jared on what needs to be done. All of the above work out with Jared. He will give you, he's the expert in all that. He's the one that gives you the all clear for us to say it's no longer an issue. That's not us. How many cats are there?

And they're kept outside. Yeah, it's in the pictures. Yeah, I know. I saw it. Yeah, it's the one that's got like clear under the plastic. Yeah. else.

I thought there was more cats in there, but okay. So the extension that was provided last month uh n I apologize it was in August that we gave the extension through tonight. So we gave two additional months at that point. Um and this two has been going on since end of March, beginning of April like the last one that was just discussed. So, this one has a deadline of tonight.

Sure. What are we looking at here? I mean, are we looking for another extension? Has that been requested or Well, it hasn't been requested at this point. We're discussing because it expires today. I know, but it sounds like you're asking them to go talk to Jared. Is that Well, I'm I'm not saying extension or otherwise. they have to go talk to Jared because it's not in compliance and he's the one that if they have questions which Jared told me Tuesday when I was in the office in person here in the morning that he's talked to them and it it's like they're not hearing everything he says. So

again, and that's fine. You can stop at this point, sir, because as as the attorney already mentioned, this isn't the court hearing here, right? We've given you a fairly open forum to discuss some things. Uh but that that truly is more, you know, if it does go to citation that you have to bring up to the judge. So hold on a second. I want to hear the board. the shed [clears throat] that the shed that was moved. Is that in a good spot now or not? Uh I guess I'd have to look at the lot lines. It'd be a question for Jared. I don't know that it I mean looking at the pictures and what our offsets are and stuff. I'd have to see where the the rear lot line is to be able to give you an answer, but

because I know I drove by there today and I know the the north side of the property is cleaned up pretty good. I noticed that. Yeah. Yeah. Like the big wood rack is gone, right? Yeah, the big wood rack's gone and it's Yeah, it's pretty cleaned up on that side. It's the other side of the house, south side did. Yeah. So, pictures. So, looks like you did some work even in the last two days because that's where the sheds moved to, right? The south side of the house towards the back of the house.

Yeah. Yeah, it had to move from where it was when we talked about it last because it would looked like according to GIS and such that it was splitting the lot line, half the shed was on the lot and half the shed was in the right way to highway property. Yeah. And so that's where that had to move. Um because even when you looked at the aerial photos of that stuff, the wood rack and stuff wasn't even entirely on his property. That was also partially into the rightway as well that way. Um so yeah, that that is definitely better. I agree. What's that? Yep. Yep.

Yep.

Yeah. Well, Yep. So, I'm that's not part of tonight's discussion here. I I understand what you're saying, but you you need to know what your lot lines are. If you need to get a surveyor out there that put the stakes in so you can actually see that, then then you should do that. But that stuff was not entirely on your property. So, if I may say, um, what we have here is we have a property that's out of compliance. Um, we have the building or Jared has been working with you. You need to get a list from him exactly what needs to be done. He has a list

and and then a compliance state.

Okay. So to trust Stigler's question just two minutes or so ago, are you asking for extension or what what are you here for tonight other than the fact that we asked you to come back? Another question then is the permit as we talked about before about setbacks when you built it. Is it going to be in compliance? Then will the shed have to be moved again? Is that going to add some more time to this? probably.

It's not the house. It's the lot lines set back. Well, it's all the above as long as it's it's got to be about 10 ft at least from other buildings and stuff. So, well, I'm saying are we going to Is the slab in this? But he he dragged the son dragged it to the other location you said last time we were here. So, I I know that, but did he drag it to the right place? That's a question for I guess he has to ask. Okay, that's another issue. I don't want to come back here and say 10 days from now and find out that yeah, we got a burling permit, but it's we're still looking at the shed being in the wrong place. So, it's still not in compliance. I get I understand that,

but Jared won't sign off on the building permit being accomplished if it's not in the location. So, that would be a part of Okay, I guess we're just sitting here back and forth, you know. We're not getting anywhere.

Okay, I've heard enough at this point. I appreciate your input and in the conversation. So, at this point, it's up to the board. What do you guys want to do? Well, I'm going to ask him, do you guys want extension or not? Yeah, he just said yes. How long do you need?

I would do what we did with the other guy. I'll make a motion that we give them to December 11th. It's got to be cleaned up, final ultimatum or the issue or the citations start to be issued. I'll second that. And in the meantime, you got to really get with Jared and make sure it's cleaned up, make sure it's in the compliance. The north side looks good. I The wood rack and all that stuff is gone. Yes. I agree. But everything everything you can't see that's not in compliance, that's what's got to be in compliance because if Jared comes back and says that it's not in compliance, then it won't be in compliance.

Any other discussion for the board? I think we should just let them know that citations again, like you said, the last fell was in here that there would be a fine of over $1,000 a day. Just so you know, that's from the day that the initial complaint was issued.

Yeah. Unless we got Unless we got information from Jared that it's in compliance. I don't know that we need him to come back again because if you're saying the ultimatum is that day and we're not getting extension, then it just goes in. True. Citation. We just got to hear from Jared by then, right? chair can give us that report. They don't need to come back for that unless you want them to. No, he doesn't have to come back. I said if it's in compliance, there's no need. Okay. All right. Any further discussion from the board? [clears throat]

All right. Nothing further that way. All those in favor of the extension for the property at West 261 South 3547 Genese Road to be extended to 1211 to become uh brought into compliance. All those in favor say I. I. I. Those opposed I will say nay. [clears throat] Okay. You've got to December 11th to make sure that Jared signs off on everything.

Thank you. Thank you. All right. Up next on the agenda is u Tico or Taco. What? Is it zero? I know, but I'm looking at Yeah, it's TO on the back page.

So, well, at any rate, um they came in and did a little bit of an inspecting for us on um the HVAC system for the property, for the campus here, specifically this building. Um talking Chris, there's not been any service at work like maintenance wise and stuff that's been getting done for at least as long as you've been here.

Apparently, no maintenance whatsoever for at least five years. Um, they've inspected some things and so this initially is to more or less be a maintenance contract moving forward uh for the things that we would want to be doing annually to the to that equipment. be aware in addition to that um there is work that needs to be done on the rooftop units um that are apparently full of sand and stuff that need to be cleaned but that can wait until spring because it's the air conditioning side of the system. the furnace in this part of the building that's heating this area um apparently from that inspection is from the mid or to late 80s as far as the age of the furnace. Uh and it's deteriorated that it needs to be replaced. So they're going to be giving us a quote to replace that. Um that's in and above all of this. So this is specific to getting service work done on a more regular basis or annual basis as we need it. [clears throat]

Have you been able to do? No. Has it been sent over? Okay. It has not had a legal review as far as the language of the I know it's a fairly simple one, but does this include the furnaces, the modines, and all that stuff. Both the hall, the firehouse, and yeah, this whole building, their building, too.

Modine. Yeah, it's in the bay of the fire station, too. Yeah, if you look at page two of the contract on the bottom, it lists the units that it's referencing. Yeah, it says mod on there. That's I just wanted to clarify that. the Armstrong modin or yeah it's a modin and then the resiner is a modin I think [snorts]

so yes okay it looks like it's all okay to your question okay

I'll make a motion that we accept the contract for tech sick or tech techco to do our maintenance and inspections on our furnaces and air conditioning for 2026. All right. Is there any second to that? I'll second the motion. Okay. Do you want any stipulation that the contract reviewed by legal first or no? Contract should be reviewed by legal. Okay. Prior to accepting it.

All right. Any discussion? Um, [clears throat] budget budget workshop wise, this is one of the things we talked about the other night as far as adding in I think it was roughly 4,700 for this type of maintenance that we've got money built in for that now. I think that was the number if I remember correctly. Okay. So, [clears throat] it's covered going into next year. We'll have to figure out monies for replacing that furnace because that's not in that. All right. Any other discussion? All right. All those in favor of approving the contract as um the motion is all those say I. I. I.

All those opposed? I'll say I. Motion carries unanimous. Up next is the resolution recreating appendex A regarding ambulance fee service. Chief, you want to come up? There's a copy in front of you on the desk. those on the board.

Hello. Good evening. Uh what you're looking at in front of you uh is uh some changes perhaps a different model of looking at our EMS billing. Uh what I'm offering here is uh solution to bring uh revenues to uh support our ALS advanced life support uh model that we adopted and that our providers are providing to everybody in the village and this offers us uh a more of a fiscal a responsible fiscal uh solution to support that uh that service level. So with that, I'd be happy to take any any questions that you may have with it. Uh I know the when you're looking at the the Excel spreadsheet, there is a EMS uh billing definition as well just to help support what you're actually looking at there.

The fee schedule, why don't you just explain the numbers that are on there for everybody to understand?

Yeah. Uh so what we're looking at doing is bringing it up uh to a competitive level uh with all of our uh comparables in the county. And so if you look at the fee schedule in and of itself, uh at the bottom is the averages of the Wisconsin agencies. This will put us at the lower end of the averages still. However, it still I believe will support our um fiscal demand uh to provide this uh advanced life service at the paramedic level that we currently do. So this brings us to more competitive um I guess operating costs so we can continue to provide that that level.

I guess just taking a slight issue with how you're saying that this doesn't need to be competitive to the other municipalities. It's comparable to comparable to specifically from what we've talked about. So the top line on the fee schedule is our current numbers. That is correct. And then underneath in the space where it says village of Walkersha would be the proposed numbers that are on the first page of the packet. Correct. I'm sorry. So from what we talked about in person leading up to this, this is not to be a competition of any sort, anything like that, but

specifically that it's basically getting us closer to breaking even on consumables and such that come with one of these ambulance runs. Um so that we're not I don't say losing money, but we're at least covering the cost of things that get used at a ambulance call with more equipment or more consumables. Absolutely. That is correct that perspective. So I guess just to better explain that cannot charge more than an actual cost. Right. Correct. This is money making and we're if challenged you have to have a study to support these numbers and that is not a study. I think that's what you're saying president

and I'll just tell you there was a challenge and you're may well aware of it. was challenged by the retired fire chief in this from the city of Milwaukee and his widow when he passed for all of the charges they incurred assisting him prior to his death. And it was very easy for the village of Pwwaukee to defend the charge. It was the exact number the city of Pwaukee charged them under the contract. Okay,

so that that was an easy one. When the court got it and they went to court, when the court said, "How did you come up with the fee?" They said, "We didn't even tack any charges on it." City of Pewwaukee sent us a bill and and that's what we sent them that justified the fee. So, that's an easy one. And I'll tell you, if you're ever looking for a good study, the I can't say on this topic, but how to do a study if you're ever any communities ever in mind, the uh DPW director, the village of Summit has some of the best studies defending that I have ever seen something 40 some years. So that's when you talk to your industry, if any of them have done a study, it would just be helpful to have something like that in the file.

Okay. So I guess to that point, not that [clears throat] you have to document it all here, but you have documentation to be able to back these numbers up to say that this was what that costs because you're saying yes, this was the narrative of the the front page of this packet. Um, it says at the very least we will be reimbured for the call so we do not lose money. Correct. And this was working with our EMS uh provider or I'm sorry, our assigned um representative through our billing company to make sure these numbers were where they should be, if you will.

Okay. But that's kind of the answer. you have something I guess if you don't then please to John's point then um have something on hand that's able to justify these exact numbers as far as the cost of I don't know innovation tubes and one of our allouts that's getting used at one of these calls okay to show that so that we don't lose that in court if it does get challenged okay and you can do an average you could keep track of what the actuals were for five or 10 of them and then do an average or things like that Sure. You don't have to itemize in each case. I just want to make that. Okay. That's good.

So, what you're saying on top of these numbers that you have on this first page, the numbers that we want to increase to and then there's additional supplies and equipment that you use that'll be charged separately. Uh that is all wrapped into that cost. That's all wrapped into that. Yep. Into the cost that's in red. Okay. So, you won't have individual. There won't be any more added on to that. Correct. Okay.

Am I reading this right? According to the fee schedule, we're way lower than any other municipality. Yeah. Correct. Yeah. So, you brought it up and we're still way below. Well, we're where I think where we need to be again to kind of justify that point where it's not about making money. It's about just supporting our our service and providing to get the cost recouped to continue to provide for monitors and such that we've been talking about and this will hopefully do that for us. Okay? Because right now it's costing us more to do these services. I understand that.

Right. So, We are this will bring us up to that level. Yes.

Yeah. And to be honest, I guess from my perspective, I don't they're good to have. They're I'm not really wanting to compare to the other ones. I want to make sure our numbers are to our costs. Right. So, it's nice to see that we're cheaper than other communities. So, what they're charging their residents when there's a an emergency [clears throat] that makes me feel better that we're asking less of our residents from that perspective, but you know, us compared to city walk doesn't really matter. It's what our costs are.

Okay. Or is your uh What is your preference as far as the proposal? I'll make a motion to u to accept the penitence agreement the ambulance fee schedule that that you printed out. Joe, if all your numbers are correct that we're just getting by and not making no money, I'm I'm uh would make that motion. Okay. So, the motion is to accept the proposed fee structure. I'll second it.

Okay. There's not an actual resolution document, right? Is it? That's the one that's in here.

Okay. And this was you already identical. Just changing the numbers. Okay. All right. Any other discussion from the board? Yeah. Okay. Just want to make sure that we have a clean hearing. None. All those in favor of um the motion to adopt this uh updated fees schedule for ambulance services say I. I. I. I. Anyone opposed? Motion carries unanimous.

Thank you. Oh, sorry. Last question. This is effective uh as soon as soon as we get it over there. Yep. And so you have to get it over to the to building provider. Correct. Moving forward then. Yep. Very good. Thank you. Uh 2025 tax collection agreement with Walker County. Chris, uh this is just our annual tax collection through the county. the um rate per parcel has not increased any this year. Okay. So, it's identical to last year. Yes. That's nice. Yes.

All right. I'll make a motion to approve the 2025 tax collection agreement with Walker County. I'll second it. Is that supposed to be 26? Oh, yeah. The the [clears throat] agenda should stay 26. The No, it's for the It's 42. tax collection because it is for the 25 taxes that will be collected. The actual document says 2526 in the back. So, okay. The one on the front says 25. So, yeah, it's for 25 taxes. Okay. Yeah. All right. Any other discussion? All those in favor of approving the tax collection agreement with a county say I.

I. Anyone opposed? Motion carries unanimous. Thank you. Up next, League of Wisconsin Municipalities Mutual Insurance Presentation. You can just [clears throat] if you want to make it simple, you can sit at the the table there and just make sure the microphone's got a green light on it. You'll just have to share the microphone. What's that? I feel like standing. Okay, there's a massive audience for insurance. I don't know what happened. It's dwindling. You might be outside. You can let him in now.

Um, thanks for allowing us to come out and talk to you. We've we've met with Chris a few times. met with Chad over the phone once. Um, and uh, what we're hoping to do tonight is just what we're hoping to accomplish is just talk about the premiums, unless you want to introduce us first. I was going to say, could you please state your name? Oh, so I know who both of you are. Yeah. Well, I know I know who they are. So, the rest everyone else knows. Sure. I'm Paul Lesla and I'm uh with RNR Insurance. Uh, we represent the League of Wisconsin. and I'm Matt Becker and I run the League of Wisconsin insurance program. Well, welcome.

All right. Thanks again. Thanks for having us. Um, so I guess what we're hoping to do is just explain to you from a high level standpoint about our insurance program. Um, we ensure the majority of cities and villages. We don't do towns. So, in the past, you haven't had the opportunity for us to come in and and give you a proposal. I'm going to talk a little bit about the pricing um that that should be in your packets. I think I think what we did is we gave you some information on the other municipalities that we ensure. Uh we've given you the pricing and uh a list of our services and that's really what we are. You know what what we do is we it's kind of like the three pillars of what we do. We get you pricing uh we provide you services and very good coverages. Um the other three pillars that we talk about is the coverage that we provide and that is property liability including your autos and your fire trucks as well as your workers compensation. So from a pricing standpoint I'm going to talk about that a little bit. Um, you can see from your uh documents there that I I don't think we have the proposal in yet from Gladfelter who's um who's been insuring you for a few years,

but based on you know okay based on expiring um overall our premium looks to be going down $14,000 um if you move to the League of Wisconsin. Um that's compared to expiring. Uh I think they've indicated that they were going to give a 5% increase and with that we were able to offer you uh $19,000 to $20,000 in savings. Um we've worked hard with Chris to make sure that the coverages are very comparable. Um and overall they are better. So that's it from a pricing standpoint. Um I don't if you want to ask any questions about the pricing. [clears throat] All right. Well, hope you think of something. Please feel free to ask. Um, the thing I did want to mention, too, is the League of Wisconsin, the reason that we can offer these good this good pricing is because we are a nonforprofit organization. So, um, you know, we we do obvious obviously have to um have enough money to pay claims, but from a profitability standpoint, we don't have to report to a board or anything like that. Um and then you know from another standpoint we talked about this a little bit is going forward you know many times we meet with boards and we'll give you some decent savings like this and then okay well what's going to happen next year and the year after that I can tell you in the years that I've been working with the league uh which is over 15 years we haven't had any increases above 3% is really what we've been seeing. So uh you don't really have to worry about that either. Um, I think that's about it from my part of it. Uh, I think Matt's going to talk a little bit maybe more about the league so you're familiar with that. The League of Wisconsin who you're members with were the League of Wisconsin insurance program. Um, and then he'll talk about some of the services that he's that we'll offer you too that are no additional cost. [clears throat]

Great. Thanks, Paul. So yeah, I just wanted to give a kind of a high level overview of our company, what we're about, how we think, how we operate. You know, from a high level, like you make decisions as a board. You know, our company, as Paul mentioned, we were set up by our members. Ownership is of our members. So I don't own the company. There's no stockholders, anything like that. So there goes kind of the profit incentive, right? We exist solely to provide a good program for you. So our board is made up of basically your peers. We have village presidents, clerks, uh administrators, right? So all decisions are kind of made, you know, for the member's benefit. Um the board is very much of the mindset that we like to keep premiums stable and low. I subscribe to that theory as well while at the same time providing the best coverage you can get in the marketplace. So, we talked about liability coverage uh specifically for you guys. Know that we do provide public officials liability coverage for you guys in the acts and decisions you make in meetings like this. So, know that if something were to happen, you were to be sued, whether it's a land use case or something like that, we will cover the case, provide defense coverage. Um I'm not sure what the limit quoted is but um you know the defense cost coverage that we provide is in addition to your limit of insurance. So then you would have the full limit of insurance to pay any claims. You have a big case you know it doesn't get reduced by the amount we pay for defense cost coverage. Five million. Five million. So um you know our program is designed just for Wisconsin municipalities. We only operate in Wisconsin and only insure cities and villages in Wisconsin. So we we know your business. We know what you do. Um our company goes back over 41 years. So we're not new to the game.

I've been doing public insurance for almost 20 years now. Um and this is what we do. We like it because we get to work with you guys and staff. Um and we really admire the work that you guys do for the communities. So a little bit about kind of the extras on the program, I'll call it. You know, there's a lot that comes with our program that isn't just coverage, right? We have lots of different training programs, whether it's in person on things like HR, employment practices, workers compensation, safety, um so public official stuff if you guys ever want to talk through that. Uh we do a lot around public um public safety, police and fire as well. We have a public safety specialist on staff um who can speak to these people like I can't, right? I have no credibility, but he does. He's a retired chief. So, that's how much we're in in indepth with our clients and what what they're doing. Uh we have a whole online learning system. Your public safety policies and procedures that likely the fire department uses. We reimburse up to $2,500 a year. That's one nice perk. Uh we do an annual safety grant. So, uh you guys based on your workers compensation premium, we get about $600 every year to purchase safety related equipment. You know, a lot of people use it for public works, public safety stuff, uh, manhole cover lifts, right? Valve exercisers, you know, things like that, ballistic vests for law enforcement. Um, but that's free money because we believe that supports safety. Um, that's good for you guys and good for the company. And what's good for the company is turns right around is good for all the members, right? We truly view it as a group. Um, we also offer free legal service. So you can call a a law firm with any sort of legal question. A lot of people use it for employment related issues. You need a handbook review. How do we best handle say a progressive discipline or termination issue? Make sure you're walking through the right steps there. Get a lot of questions about FMLA, wage

and hour, whatever it may be. Just know that you can use it for any sort of municipal issue or topic and it's of no cost. Um you're in great hands with John. We work a lot with his firm, so they're very familiar with the work we do. Um, you know, and that kind of gives you a flavor of just what we're about, right? We're about members. We don't sit here to make money off you guys. We offer help. That's what we're here for. So, something you just mentioned just because we had a little bit more discussion, I think, in our our meeting about it. Yeah. Few weeks back is um

just talking about labor of So if we have issues where it's be a contract if we have a new fire chief DPW director those things that we've had in the last two years we've brought on or we've consulted with labor attorney that's a different firm we could do that through the services they're offering before you have to be paying additional to that firm or we do that. So when it comes to reviewing the contract or the things that we would have those questions about, we call them and it's free. It's part of the package on the rare occasion or occasional occasion that stuff gets done. Um there's no additional cost that we would have yesterday or today.

I have a question uh large corporations and large contracts. And question I have is from our our clerk standpoint, where does the customer service come from? Does it come from you, Matt, or does it come from RNR insurance? Where does it come from?

That's a great question. Yes and yes. So Paula and R&R Insurance, you know, they are our exclusive rep in the southeastern part of Wisconsin. They have a whole municipal practice there. I think you got over a hundred municipalities there, right? They know they know what's going on in this space. Um, we won't work with just any insurance agent. They have to be in it, right? So, Paul has a team, you know, whether you want a workers comp specialist, a cyber insurance specialist, you know, on our side, we have a director of training that works for us. I mentioned the public safety specialist. I mean, there's a whole team. our claim adjusters. We have work comp loss control people that can do job site evaluations, you know, safety manuals, claim reviews, anything. So,

so does Chris call you, Paul, or who who does she call, for instance, when she's got a question about things that have to do with insurance? Yeah. So, it depends on the question. Um, I she'll have my cell phone number, so she can call whenever she wants hopefully. Um that could be a bad idea. Yeah. Well, I know I do. I'm glutton for punishment, I guess. So, um no, so she has that, but what we have a team we have a team at RNR Insurance. Okay. Uh so, for the day-to-day things, I mean RNR, we have over 200 employees now. Um we have our we have a separate team set up just for municipalities

and I don't know, we have a dozen people on there and then behind the scenes we have more backups to the backup. So, uh, it's very organized, but for day-to-day, you know, if you're going to add a vehicle, if you're going to need a certificate of insurance or whatever the case is day-to-day, you got Jake McQueen, one of my favorite names in the agency, Jake from RNR McQuestion, and uh, and then behind him, you got Ashley, you got Carly, you got all the other folks that are backing him up. So for the day-to-day things,

my question comes from the circumstance that have been involved in certain situations where changes have been made because of price and when it comes right down to it, the customer service was so far inferior. Um, I'm concerned with Chris because she has a great working relationship with Borton Group and uh I really don't want to see any difference in that customer service um experience for her. It's a great question. I mean, that's that should be a question that you ask of us, right? And I would say um there's a list provided of all the municipalities we ensure. Um that says something itself, but I would say call any of your surrounding communities that we insure. And for reference, I won't name them for you and so you can choose whoever you want, but

it's a long list. It's a long list. 237 or something like that. Thank you. Yeah. Yeah. I think we are up to 525 530 municipalities in the state of Wisconsin. And then that's just villages and cities. Okay. Um but yeah, be happy to have you call any one of them without us even setting it up. Feel free to call them. We we have a very good relationship. Well, I'm not the guy that has to uh do the work. Chris is doing that. I want to make sure she's well served. So you do all types of insurance then like commercial and stuff too not just the municipal stuff.

Me personally my specialty 80% of what I do is public entities. I do school districts as well. Very similar. You have the same caps immunities uh laws that follow because you're both public entities but that's that's primarily what I do. Okay. I guess with your vehicle accident insurance, is it actual replacement value or

That's a good question. Uh we try and make it very easy and intentionally smart costwise. So how it works is every vehicle you have regardless of value will have replacement cost coverage for at least five years. Every vehicle you have that's valued over $100,000. So think of your trucks and ambulance and things like that. We'll have replacement cost coverage for 10 years. Um it's set up that way. So because after those points, the value of the vehicle versus the likelihood of a total loss isn't worth the premium you're paying for replacement cost. If that makes sense. So when it flips to actual cash value, the premium comes down significantly. Um, we have an option where you can select like an agreed value on vehicles if you want to maintain a certain level of coverage after that. Um, whether that's worth it premium wise, I would probably debate, but it's however people choose to want to cover their assets. Some are on a replacement schedule, more aggressive than others, right? You know, things like that. Yep.

And to that point to your question too, we we met with um important group by a Zoom call few weeks prior to to our meeting with these folks and um and even discussing with them. Not every one of our vehicles is on a replacement plan. Some of them are um [clears throat] forget what the terms were actual cash value actual cash value and then what agreed upon value is another one that we talked about too. So depending on which vehicle it is, the age of end condition and stuff like that, we already currently don't have a full replacement on every vehicle. Oh, I thought we did.

Um what we asked for when we when we met I know you guys were in person. I apologize again for not being able to make it that day, but um I ended up on the phone with them the entire time, but um we asked that their proposal that comes to us is essentially the same. So just to confirm that was going to be my next part, I guess was uh deduction wise or deductible wise and things like that. We talked about that. So are those all matching what we currently have? So we can say this is an appletoapple comparison. Correct. Yep. Right now liability is quoted at zero deductible. um which won't tell you that's right or wrong but that's matching and autos are at a thousand matching. Okay. So just

when it comes to that because there's so many you know variables to insurance that's what we asked for ahead of time for this. So you would have a true cost difference from that perspective then on here. So if you were to other than Roger's concern as far as the customer service side numbers wise they manage which brings us to as we talked about the other at the budget meeting somewhere between 15 and $20,000 in savings annually. Yeah. And that's that's compared to what's expiring.

We still don't really know. I mean we used a 5% factor for what they would increase it. you know, just kind of like an inflation factor and then probably getting closer to $20,000. Is that the actual document or No,

okay. So, in the back of the packet of this section of the packet, there is a document from Horton that shows you their estimates for next year. um which looks like it's 85,000 roughly and that's what's they've noted on here on their premium comparison. That's what's going to 5% increase because that's what we were told to expect. Just about two questions later here. But um as far as terms are concerned when you talk when we talk about replacement value are we take are we actual like blue book value or are we talking replacement for a new vehicle?

Replacement for a new vehicle. Okay. All right. That's confirm because so our oneyear-old or soon to be oney old ambulance if that gets totaled three months from now has been appreciated value if we were to sell it, but replacing it would be the actual value of the invoice to replace it. So, if the current list on it is 386,000, that's what we're going to replace it with. That's the deal we sign up for. Yep. All righty. Yep. We might not get it for four or five years based on Yeah. I was just to say on the builds that we've got going on right now. Insurance might be the least. Someday in the future, we will have that ambulance back. Oh, yeah. Thank you. Yeah. Okay. What what about older equipment we've got when that

Well, that's what I was saying before is some of the stuff is actual cash and some of the stuff is agreed values and that's what we've had in the past. That's that's what we currently have, right? Yeah. What are we having with it with this proposal? This proposal matches exactly what we already have. Okay. That's why that's why I say before is to make sure that the dollars are a true comparison. It's apples to apples as far as each of those lines. I'm just asking does that with the snowing burnt up. You know, that's kind of what we did then was the negotiation. Yeah. So, we'd have to pull all that back up and see exactly which if you had a question on specific vehicle or whatnot,

but for what we have today and that's what we were looking at talking about, it's matching. So, that's for the up to five years. That's where we have actual replacement value and then after five years, 5 to 10 years, then it's an agreed upon value. Is that what I'm understanding? So every vehicle uh at least five years replacement cost except for vehicles valued over a h 100,000 you get 10 years of replacement cost coverage and that's from brand new. Yep. Right. So the stuff that's 20 years old right now when we switch to you if we switch to you we're not going to start that over 10 years from now. Right. Right. where the vehicle from model year. Yes. [snorts] That's about three pieces of equipment that are new new enough to have the We got a new one this year and last year there was a gator and

Yeah. Next year's ambulance. I [clears throat] mean if you if you god forbid the engine crashes and they total it. I mean we paid probably 300 to 400,000 for it originally to replace it new was probably in the 700 to $800,000 range if you get a good deal. [laughter] Yeah. Yeah, if you get a good deal that Oh, yeah. As much as a million for that to replace it. Now, we have plenty of fire trucks in a ladder truck. You could be looking at two million. Yep. It's luckily they don't go total loss very very often.

The beauty about being part of the organization that you are is the fact that you're able to spread that of course all a over a wide range and so it makes it makes it work. The reason that we're I have no uh Nothing against the Horton group, but the reason that you folks are in the position you are is because of your size of the organization. You got what did you say? 225, Paul. We have over 500. Over 500. That's a big base to to work with and that's why you're able to offer services that you are. Congratulations.

Yeah. Thank you. Yeah. I mean, it's it sounds like a lot, but we're we're a small insurance company, right? I think behind Glattfelter is like AIG. So, Um, you know, we we buy reinsurance, too, to financially protect the program as well and pay for that. So, we lose a firet truck. We're not all of a sudden down two million and the financials go down the toilet or anything like that, you know. Um, while we're memberowned, you know, we're fully licensed and regulated as an insurance company in Wisconsin. So, all the reporting and financial work and regulatory compliance is is done by us. Audits, actuarial studies, all done

and fairness of Horton. Um when we met and talked with them a bit, some of the programs that they've discussed tonight are things that Horton does have some similar programs to um that we've probably just never really understood that they have and have utilized. So, but at addition, too. Uh well, not necessarily. Some of I'd have to go back and probably go through the whole meeting with them again on some of that. But I guess the point was um they they provided stuff like the legal resources and things like that. There are stuff like that. There is stuff like that that group does offer us as well. We've just either never known about or never used it. So out of fairness. Yeah, they served us well.

All right. Any other questions, gentlemen, for the board? Yeah, I got one. I This could be I'm not an insurance guy, but how do you come up with the agreement value of these trucks that are older? How do you get that price? How do you get that price?

That's a good question. So, a lot of times, you know, it's based on what you paid for it. If you happen to have it appraised at some point in time, uh I think you can get it appraised for a small value if that's like 150 bucks, right? If you want to actually know and be accurate, but agreed value, you're basically signing up for that value and we're signing up for that value. So, we're going to say, okay, is that appropriate or not? Right? Um we don't really scrutinize [clears throat] too much. we trust you. So, um it's a hard number to come up with. Um and you'd probably want to think about doing that if you're not looking to replace your expensive vehicles within, you know, a short amount of time, right? And you're worried that, you know, should a vehicle go down on actual cash value, the cost to replace it would be significant. Now, you're not going to get, you know, an older vehicle that you purchase for $200,000 us to agree value at 2 million, right? You know, it's got to be reasonable about what the value of that vehicle actually is.

Yeah. [clears throat] Gets a little tricky, but

I just wanted one one of the services that we really didn't talk too much about and look like we still have the fire chief here. Um, I don't if you've heard of Ready Rebound, but large municipalities have that available to them. Um, Matt started that program, I don't know, five years ago or so, and he pays for the cost of having this program called Ready Rebound. And what that is is, you know, was originally set up for police and fire because those all employees are hard to find. Good employees are hard to find, but because of the difficulty and the cost associated, if you do have someone that's out of work because of an injury, we have the program called Ready Rebound, you can probably explain it better, but basically it's a I call it a concier service. So, if one of your employees who are in the fire department gets hurt, we will have um that company ready rebound. We'll have surgeons. We'll have providers available. You'll get to the top of the list to get them in there quickly. And then you're going to be working with surgeons, providers, physical therapists that are credentialed, that are good credentialed uh providers that are going to get them back as soon as possible. That saves you money. That saves you money with overtime. Saves you money with maybe trying to replace somebody. So, it's the program that we've set up. Um, and then we took it further and we said, "Okay, this shouldn't just be police and fire. We're going to offered as employee benefit to all your employees and all your employees families." So, that's a it's a pretty significant uh program. Um, again, Ready Rebound is is a large organization and we're going to pay that cost for you. I don't know if you want to add anything to that.

Did I do Okay. Did that make sense? Yeah, we talked about that. I appreciate thinking about that too. Yeah, we talk quite a bit about that in our meeting, but um it's probably my favorite thing. Think about how an athlete gets treated when they're hurt. You know, Jordan Love takes out his knee. He doesn't try to get fan. Why? That's why he's [laughter] example.

He doesn't go try to get into his primary doctor, right, and take some Advil, maybe an MRI three weeks later, you know, and then like, oh, what are we going to do? They need to know what's going on right now. What we're going to do about So, you got a firefighter that goes down. same concept, right? We want to know what's going on and what are we going to do about it. Um the sooner you get people in, the better medical outcomes you're going to have. There's less degeneration as people sit around. There's less chance of repeat surgery. Uh we found about six weeks are saved, you know, by people using this service. Um you know, that's overtime cost as Paul mentioned. That's the lost time portion of a work comp claim reduce. And your claims experience impacts your workers compensation premium. So, it's dollars um out of your pocket. Uh so, it's it's a great resource. Paul said it's for family members as well. So, you guys have a son, daughter, employee, son, daughter plays soccer over the weekend, blows out their knee, they can do the same thing. Go see the um the Bucks knee doctor, you know, in two days. This is what we're kind of talking about here. Um great care right away. So, free.

Did I catch something here that might be a deal breaker? Did you say a Bears fan? [laughter] Yeah, I I'm leading the way on this. I'm the lead agent, so don't worry about that. I'm a Packers fan. I'll make sure that's covered. [laughter] I accept all criticism. I've had a lifetime, too. So, well, you're in the wrong neighborhood for that. You know, what is it? We're owned by you or something. I heard that. Yeah, Matt, you'll be okay. We're buying the quality of the product, not your own person. There you go. Anyway, no, but I want to answer any questions you guys have, you know, regarding the insurance program.

I heard it all. So, I'm talking for a long time on the phone, a lot longer than I thought it was going to be that day. So, I appreciate it. Do we have to make a decision here tonight or don't have to? No. Can we? We could. I just more so that they're not standing staring at us and we're like just kind of awkward to leave anything right. [laughter] If you don't have anything further for the two of them, then at least let them sit down and unless something else comes up. Man, if you want to stay standing. I I offered to chair before, but Yeah, I know, right? Yeah. Feels good. Not awkward. We don't care.

No other questions. I just got When is our insurance? February. February 1st. February 1st. Uh we did talk in our meeting about the health insurance side, which had brought up at our budget workshop, but um so that'll be something to to start discussing probably later in spring. to be looking at based on we have to lock in that stuff. Yeah, I think they already christen uh one of our benefits folks started talking already. So, we've done that introduction for you.

That'll be further discussions regardless of this decision. I would say we we still reevaluate that either way. Um as I said the other night, probably late spring, early summer so that we're not u beyond or cut off on that one again. That's the big ticket insurance I have, right? None of us cheap anymore.

One more quicken. Sure. Do we want legal to go through this before we make a decision? Do we have to? I mean, everybody said it was nut for nut or square one or square one, but I'm trusting whoever made the decision that it is one for one. Well, isn't that kind of what we're doing here? Yeah, I guess we'd have to sit down. Well, what proposed policy or whatever your document is besides what's in here that actually shows all of that? Yeah, that's a that's a brutal exercise, but we can help, too. Yeah. Yeah. Hey, no.

Nominate Chris. Yeah. Thank you. Thanks for taking that on. Yeah. Yeah. Well, that's typical. Yeah. No, I have never done that. This is really what you got to do is compare what you had with compared to this. And that's something they can do. They can take the other policy and highlight and tell you where it's founded. Yep. you know, you want to start with what you have now and then they can cross reference, which actually Horton when we met with with their rep said they actually do the same. They even if it means they lose the business, um they did say that they help with that stuff and these situations are coming up. So,

so if you give each one each one of them the other contract, they go through it and come back with a but one of them. Yeah. Give them the parameters. Just don't give them their pricing. That's not a fair fair thing to do that by by any means.

But I don't think that we're going to find a better deal because of the way uh they're set up, the way the way RNR is set up, the way that the league is set up. Um but uh I would I would hesitate to make a decision tonight only from the standpoint uh this is the first first time we have seen you gentlemen and uh I have uh I just I just think that uh we we could have uh make this a part of another meeting just uh if our coverage doesn't end until February I would say that maybe we just need just a little more time and make sure everybody's comfortable with it rather than right tonight. Chad, you might be, you know, and and Chris, uh, you know, you you guys have been looking at this, uh, in in depth, but we haven't had the benefit of that. Yeah. Looking at that and and I'm always I don't want to

It's like It's like buying something on a cold call. I mean, geez. But Chris needs to know what number to plug in the book. Yep. Which we've already discussed. I mean, that's the only reason. Oh, I see. That's the only reason for making a decision is you you got to tell her to put the hoorde number or put this number in, which we already did. told her, we already know the told her which number on Tuesday. Put the higher number in and leave to redo it all the work. So, oh, which that's what we talked about. That's where we move some numbers around. So, if uh in the meantime something changes, then we have to probably look at a budget amendment after the fact. Um if

Well, I didn't realize that that was the Well, but that doesn't That's fine. That that puts a different a different turn on. You do have a budget hearing and you can't change numbers at the budget hearing. You don't have to amend it until you can make changes until you adopt it and then you make the amendments to That's true. Yeah. Yeah. The dollar amount's not changing. It's just changing numbers on the lines like we did the other night. So, [clears throat]

Well, Chad and Chris, you guys have been running running with this the most obviously and have the most uh input on this and I'm uh letting you guys uh help me make a decision here and it gives you guys been talking and you guys been talking to Horton Brothers and and u the League of Wisconsin insurance and and where you're at. So, and I think that the dollar amount that you guys got or could save us is huge. And I think that's a that's beneficial. Obviously, the village of our taxpayers money here. So, um if you guys feel that we're good to go, I'm I'm good to move forward with you.

Well, let me propose two things, I guess, just to your comments. I mean, me personally, yeah, I I'd be fine with voting today. Um because we've had enough discussion of things on things. But to the concerns and comments made tonight, two things I guess I propose um until they escape my mind here is one um we need to get Horton's official numbers, right? So that's apples to apples as far as the actual price for next year, not just comparison of coverages, right? And then second to that would be um some time to review the next week or two if it's possible if it's you guys meeting with Chris or however we do it um to have that comparison of highlights on here's where these numbers match and all that between the two policies existing with proposals so that we [clears throat] can show and we're confident that all because we don't have that right now right we haven't done that so those would be the two things I guess

that's my concern I think we owe it to Horton at least to get at this point that all the plans be done with them. So I think this is only fair. This is just as they kind of said before the high level proposal of it. So we haven't seen those actual comparisons. So um if you want those things to be done then I think we should to Bob's point out of respect for Horton. I mean you know they've been a good supplier to us. But the thing I want to emphasize here that I've seen time and time again based on my experience is the fact that they're not offering us a better program because they're cutting the price. They have That's what I think we need to find out.

They they Yeah. But they have a different system that they're using, you know, including 526 municipalities. They have a bigger pot to use, you know, but I I still agree that I think we should go the next step and get number out of out of respect for them and and I think they would want to be treated the same way. It's a large agent, right? Because when we were talking about that, the representative we talked to from Wisconsin. So to to your to your statement, Roger, I don't think they have a larger

pot. I think what what you said before that you're not looking for profit because you're not that company that needs profit in every single one of these. You're basically covering your expenses and because you're member own. Yep. And that's cost savings. And Horton is like RNR. They're the agency. They're not the actual insurance company. Gladfelter. Gladfelter. And that's uh basically run by AIG, I think it is on the back end, which is Yeah. Global. Yeah. Right. Horton's they've been acquired once or twice. I mean, grown and reading. So, we're probably paying for some skyscraper in Dubai or something. [clears throat]

Well, there's there's this Gentlemen, there's this point. RNR is local. They are in our but I still think we should go through. I'm just doing due diligence. I agree with these guys. I'd like the program. I do. I'd like the savings. I think it's great. Chris, say we're going to get the number from end of December. That's what she said to me in an email.

That still gives us two months. Um, after that, I guess to my prior statement, we'd have the budget locked in. So, if we need to change things around, we would, but that'd be after the fact, which isn't a big deal. Why is it going to take so long for them to get back to you on that? Because their insurance company says,

a lot. Yeah, we probably should. If you want to I'll make a motion that we table this matter until we get the exact numbers from I don't know if you need to make all

I thought there was discussion possible action. Oh yeah. Okay. Okay. So, I guess um let's just let's ask that you guys can Yeah. help with that that product comparison. Absolutely. And you you guys should because the most important thing is that you guys are comfortable. I mean, you guys get to make the decision. So, and we'll help. That's fine. We got we got time. Thanks for that. I appreciate having Yeah, like like you said, you know, we have a lot of longstanding relationships and partnerships with a lot of communities. And to your point, like nothing's wrong, but we just want to be respectful of everyone at the table, and that's totally cool.

So, as long as we can get those couple things lined up, then we'll get that in the next agenda after that. Let's not change the budget at all. No, we're not touching that at this point. We need to I think I think for the most part though, we've done the coverage comparison, we've done the pricing comparison, we've done the services comparison. So, I think there's everything that we need there from our side, but if something comes up, yeah, we'll we'll do some more comparisons. But have you done the sit down of like here's where this one is the Sunday match? You do that? Oh, not quite that detailed. We do that when we're quoting because we want to give you the apples. You've done it already. I guess just

Yeah, we've seen like your policy and your coverage summary and say your deductible is this, your limits this, and we accordingly. Showing Chris where that is should be fairly easy. Yeah. Yeah. you know, coverage is that's the big animal, right? If you want to get really deep into the weeds, you can almost, you know, bore yourself to death. Um, I would say, you know, we can have a conversation about that, but um, you know, we're willing to help there and answer questions, I guess, is probably the best way to go about it, I would suggest. Okay. All right. Thank you, gentlemen. Yeah. Thank you. Appreciate it. Thanks, guys. in touch for sure.

All right, getting closer to wrapping things up. Uh, up next is accounts payable. Uh, total listed as $131,120.91. I have a question quick. Oh, sure. I'm sorry. What's the Derek and Annette Hill for $1950? Off the top of somebody's head, we know what that50. Yeah, that is a ditch deposit return. Okay, that's There was a lot of money in this individ I didn't know what Yeah, we just did that actually in a recent one too where we had to give money back on one of the projects. Yeah. Okay. See you guys. Thank you.

I'll make a motion that we pay the bills in the amount of 131,120 and 91 cents. I'll second that. All right. Any other questions? Yeah, I got one. The one that the workb that's the snow plow for the winter that was a big on there. Just wanted Thank you. All right. Hearing no other conversation or discussion. All those in favor of approving um payment of the bills to the amount stated say I. I. I. Anyone opposed? That carries adjournment.

I'll move to adjurnn. That's been accepted. I'll second that. Accepted. Seconded. Anybody like to talk? Object. Here to object here. Motion. Any discussion? I'm not going to pull a question. None. Um. All right. All those in favor of adjourning, say I. I. I. All right. Very well. Have a good night, guys.