Village Board - Regular Meeting

All right. Good evening. It is 6.02 and I will call to order the village board meeting of Monday, May 18th. Erin, could you call the roll?

Yes. Trustee Dutman.

Here.

Trustee Haller.

Here.

Trustee Casper. Here. Trustee Saunders.

Here.

Trustee Sarabin. Here. Trustee Van Evenhoven is absent tonight and President Buckley.

Here. Thank you. Moving on to the consent agenda, we have nine items on the consent agenda. The first is the minutes of the regular meeting, May 4th, an investment report for April, memorandum of agreement and exception under the Municipal Code 817, The Strategic Plan Quarterly Update, a bench donation. Resolution number 3202, approving the cooperation agreement for participation in the CDBG program. The 2026 tree pruning contract, a temporary beer wine license for the St. Monica's Mile event. And finally, the right-of-way exception request to enable portions of retaining walls on 607 East Bell Avenue. Are there any... concerns about this yes i'd like to i'd like to pull item nine okay um that will be pulled any other questions about items one through eight hearing none i'd entertain a motion to approve i move to approve the consent agenda items one through eight thank you do i hear a second second thank you taryn uh any further discussion Hearing none, all those in favor say aye. Aye. Any opposed? Motion carries. We'll pick up number nine in a minute. Next is the report of the village officers. Mr. Village Tuning. Nothing to report tonight, Mr. President. Thank you. Ms. Village Manager.

I'd like to welcome our summer intern, Amelia Olson. So she's currently studying at Seton Hall Diplomacy and International Studies. Grew up in New Berlin. So we're excited to have her here for the summer, working on many projects, some of which you guys have requested. specifically. So thank you for joining us this summer. We had a fun in loud afternoon, the girls on the run actually ran to Village Hall, which was a fun surprise.

It's fun.

Yeah. So they came up and sat in your chairs. And I think we have some future trustees, which was very cool. But they delivered some rocks that they had painted as part of a community service project that are out in the bed in front of Village Hall. So maybe walk by on your way out, but it was a very fun group with some good questions. So I encourage them to come to a meeting and speak as well. So maybe we'll see them in the future. And then just a reminder that our next village board meeting is June 15th. So for the next three months, we'll go one meeting per month for the summer. That's all.

Bill's president's report. It's been really quiet, which is good. I have no report. Any miscellaneous trustees?

Just encourage the public to think about going to the Memorial Day celebration. The Civic Foundation puts on. It's a great event. They work very hard at it. So I always enjoyed it.

It's a great event every year.

Any other comments? We will then move on to petitions and communications. This is an opportunity for anyone in the audience to address the village board on any issue that is not on the current agenda. Is there anyone here for an item not addressed? the current agenda okay we have none so i'll close petitions communications and we'll move on to general business we're going to shift everything down one and take up the consent agenda item number nine right-of-way exception request to enable portions of retaining walls to remain village right away at 607 east bell i understand trustee saraban would like to make a comment

Well, and I think since Joel is not here tonight, I'd like to actually table it for a discussion next month when he's here to answer some process questions. Okay.

And is there any issue with delaying a month legally?

I think it's already been built.

Okay. So there's no time issue that we have to be concerned with.

I don't want to go on indefinitely, but make a reasonable effort to get it recorded and everything else.

On one month delay.

Yeah. We've had a little bit of a rash of retaining wall issues, and I want to make sure to give it its due.

So I think you're making a motion to table.

I am making a motion that we table it, yes.

Is there a second? I'm sorry. Are you to a specific date or open-ended?

Next month is fine.

Okay.

Do I hear a second? Second. Thank you, Jay. Any further discussion on tabling? Hearing none, all those in favor say aye. Aye. Any opposed? Motion carries. The item is tabled. All right. Moving on to discussion action on the official parking map amendments. Anna is going to take this. I wasn't sure who was going to go after this.

I'll bet.

I was wondering if we can make that map a little smaller.

I liked the map.

It was a good map. I tried to print it out, and I'm like, I could not read it.

Page 60.

Page 61 is the memo. 61? 61 is the memo. 64 is the map. There you go.

So a majority of the parking map amendment requests shown and cited in the memo have to do with the approved public improvements. And I'm just going to start, I'm not going to go through them all just at a high level. So the yellow indicates the three grocery pickup stalls. The orange is the metered parking spaces that are shown on the eastern side of Council and then on Silver Spring. There is staff received a comment from the owners of Winkie's building that they would like one of the three stalls to be handicapped space because the ADA accessibility for all the tenant storefronts are on the north side of the building. So right now you have to park in the back and then work your way to the front in order to access the storefront. So they made that request to staff after the memo was sent out.

Can you explain that one more time? I'm sorry.

So right now, if someone is in a wheelchair, they have to go from the back parking lot and then go around the side of Winkies and then come up.

Because the back entrance doesn't have...

It's not ADA.

I mean, it's stairs. Other than marking it as a handicap or accessible parking space, would we have to do any other modifications? Or would it just be designating it?

So it would be designating it. We have a similar spot that is just a designation without a ramp in front of it.

So it would be one of these orange spots in front of Winkies? Yes.

I know we have 10 requests. I do have some questions about this particular one. So do you want to save them until later, or how do you want to do it now?

I'm sorry. I'm kind of disoriented as to. Let's go one by one. No, the map in general.

So Winkies is in the bottom right corner. Yeah.

So that's what I thought. So what is... Oh, there we go. What?

So those three little orange spots.

Oh, to the right. Okay. Sorry. I missed the orange color. Metered parking. Got you. I'm sorry. Thank you.

So those are new spaces.

Right here.

I know the Winkies owners are very excited about the spaces. We talked about it during the temporary limited easement discussions. And so he reached out about making this a handicap spot. And right now that is a through lane sort of? It's kind of no man's land. I mean, you can't really use it as a through lane. So it's really just kind of leased in.

You could, well, you, I mean, people have been able to get there to make a right turn. So you'll not be eliminating that?

So we have asked, we asked CJ during the process to evaluate, to make sure when we were determining if those spots were feasible. to make sure that we could maintain that rightfully and we're going to more clearly market. My memory is that that center lane is actually going to move north a little bit. Is that right? I can't remember if that lane line adjusts.

I should come and just sit down here.

CJ did look at. Okay.

Yep. Just to preface, I'm real nervous about these three spots. This is, this is tough for exactly the reason that you're talking about. And I, I that that intersection in particular is just difficult. And we're going to add three cars potentially parked there and potentially people parallel parking. I'm super nervous about this.

I'm more nervous when they're empty as opposed to when they're full, because at least then people won't be trying to whip around like they are now because they're right now there is no right hand only. That was eliminated.

Yeah, people try to squeeze in.

People try to squeeze in. Guilty.

Yeah, totally.

Yeah, so, I mean, we both have concerns. I think that... Because if I'm correct, we don't have... three spots that lead up right to Santa Monica. Correct. As you're coming that way, as you're coming East. So I was, I drove that today just for the exact reason.

Did we evaluate being able to put them around the corner on Marlboro? I kind of are having that conversation. Well, but the bus stop is a little further.

We did evaluate it. We did.

Yeah. And that's dead.

Public Works Committee Village Board. These three specific thoughts was discussed and approved through the process. So I just want to remind all village trustees that we went through the vetting process of these three parking spots. Keep in mind also that Hollywood right there is having a bump out that doesn't exist. So that's going to rather deviate both sides, kind of like a sandwich of those three parking stalls that doesn't exist already. So that's really going to define that space for those three spots that otherwise does not exist because that additional bump out on Hollywood. So our village engineer and CJ, they evaluated those three spots to ensure that that turn lane is kept as designed currently. So that was part of their evaluation process that it wouldn't further go out with those parts because it's going to be marked for those three parking spots. It's not going to exceed where that bump out area is. So not unless the car is truly parked. beyond the limits of what is marked for the parking stall, then I wouldn't have any concern as far as that deviating from its existing traffic flow.

And I apologize because I know we have talked about this, but as Kevin was talking about the mechanics of getting into those spots, especially that middle spot, that I think is, I mean, I don't know that I've ever been there where they haven't had cars in the lane going either straight or turning. And so.

We'll have that stoplight now.

Right.

Well, on Hollywood, but.

Right behind it. So if you're driving, you'll have a gap of time.

Possibly, yeah. If we don't do this... which I think we should. But if we didn't, I also shared Jay's earlier concerns that people are going to come across the bump out and be like, look at all this free space. This is where I can get over. I'm going to try to zoom in and squeeze in and try to take a right-hand turn to save a few seconds. And so if we don't do these, I think we should just concrete the whole, like put a curbs up the whole way across. I mean, I do worry about creating that space, that opening.

one potential suggestion is instead of three spots, make it two. If one of them is a handicap spot, yeah, somehow paint some of it so it's a little bit less. That means, and we know that the handicap spot's probably gonna be empty a lot of the day just because of the percentages. And so then it just creates one valuable handicap spot, right? I mean, I get why Winkies would ask for that. And then one additional spot. The other comment I'll quickly make is that if you put three meters there, those are three meters. Those are three poles that you've drilled into the sidewalks. I'm kind of wondering if we could take a half measure and just do two-hour limited parking, make it two spots for right now, and see how that goes. Because you're right. We might concrete that over. I don't... I that if that intersection was better, I would be more forgiving, but it's not. And people would probably think of that as like our worst intersection. And so I don't want to upset the, the apple cart on that. So do you have any thoughts of like not making it metered, making it two hours? One's a handicap. One's a two hour limited. And then we can like come back in a year and see how it's going. Yeah.

I guess my only pause is with the marking part of it is it's difficult when you mark, especially if this is going to be epoxy to change that because then you're blasting or like basically doing a small little grind on there. It just doesn't look right, especially that section is going to be milled and overlaid. So it's going to be a fresh pavement. So I just want to forewarn on the marking part. It would be one meter if you did two spots instead of two meters because you can split it between the two. So I guess there's staff time and cost savings if you did the meter versus a two hour parking. I know meters are very consistent up and down Silver Spring. So that'd be probably the only one that I know of that would not have a meter.

Yeah, I'm just I'm spitballing here trying to figure out a way of like...

Two versus three. I mean, if you we could always market differently, put some hash lines on there to give a little bit more gap and spacing. So it still shows that that's no man's land and just have the two versus three. I mean, that's all operational that we can work with the contractors on. So I have no issue with that.

The two I was actually going to suggest that I think that works great. I do have pause about waiting on the parking meter only because in the future would be on our dime versus now it being part of the total project. And we are eliminating ahead we're actually reusing all of them, but they're being installed by contractors versus us having to find someone or do that work in house. So maybe it'd be my recommendation we do two but one meter head.

Yeah, split between the two.

Yeah.

I mean, I hate making these decisions, this board, because we're not really, I'd prefer like CJ to sign off on this idea, but go. I'm sorry. Well, I guess to that point, CJ did sign off.

He did. He did now. And we did talk about it.

I mean, I specifically asked him to look at this very closely because we do get a lot of comments about the intersection, but it is tight. Every time I drive it there, I try to picture cars being there. And I do think it feels very tight. So I don't think there's a wrong answer here. He was trying to maximize that.

It may be that we will not have them anyway because people will not have the ability to parallel park. Yeah.

Yeah, if you make it two, there'll be a lot of just driving into it instead of parallel parking. Right. I sure like that idea, but...

I don't know what policy is, but I guess if we are going to make one of the spots handicapped, I would assume we're not going to have that as a metered spot because people don't have as many options, right? No, it's still... Do we have to?

The one in front of me is not metered.

Yeah, here we go.

If you have a handicap placard or handicap license plates, you are exempt from paying meters if they're over 30-minute limits. They're over 30 minutes, which they would be, it would be right.

Okay.

So it wouldn't make sense to have a handicap space with over a 30 minute limit be metered anyways.

Yeah. It still will be just the one meter. Yeah.

That might not actually help us depending on where you put them. You know what I mean? So we're not going to meter the handicap spot, but someday, like if we realized, oh, we could put this extra parking spot here. This isn't as big a deal as we thought it would be. Then you'd have that meter head that you could, you just have to place it in the right spot to like divide.

My only suggestion would be to have the handicap spot. The east or west or further west because the handicapped person can just pull in and doesn't have to parallel park if there's a car there.

I don't know. Do handicapped people have problems? Like, is there something special about any more traffic movement? Yep. Not to mention, if spot number one coming from the west is empty, which it will be, let's say, half the time, it will be easier for spot number two to be pulled into. That's a good idea.

It's also closer to the curb ramp for the new ADA and the bump out, so better accessibility.

Well, wouldn't it be further? I mean, it would be the new one on Hollywood would be behind it. But I don't know if we want anyone like handicapped people going to Silver Spring and Lake and Marlboro. That would be so this works out. I think I think that's the right plan. Although I again renew my comment that I do not like the village board figuring this out. Did we look at two handicapped spots there?

Maybe there's not demand for it, but I'm just wondering, is it usable to people? It's in a decent location. It would avoid the metering discussion, but I just wasn't sure if it's something we looked at. I would assume use of the state probably didn't warrant it. Okay, got it.

But CJ did... I mean, when you're saying that, do you mean CJ looking at two spots? Is that what... Because he has evaluated this. This was... Yeah, no, no.

I hadn't thought of the Winkies request until tonight.

Was CJ aware of one of them potentially being a handicap accessible spot?

You just keep mentioning, I'd feel better if CJ had looked at it. So I'm just trying to get clarification about, is it the ADA spot?

Just the concept that we've now gone from three spots... metered to two spots one being handicapped to oh let's move the handicap spot to the west because traffic movement will be best like we're just doing this on the fly instead of having a expert tell us that these are good ideas so i'm we can perhaps we can like give staff direction to just talk to cj and if he thinks having spot number one handicapped spot number two metered that seems great. Let's do it. That sounds good.

I'll say, I know I've been a bit of a squeaky wheel on this one. Um, that area does feel tight, but I really think one of the biggest problems now is that it doesn't feel tight enough. Um, that there's just enough space that you feel like you can get away with. And I think adding a little bit of congestion is going to really kind of force people to put down their phone and be like, Oh, I should drive 10 to 15 miles an hour here. Cause this is the busiest intersection in the entire village. So I personally think adding a little bit more there is going to benefit us.

Are you saying that you think we should leave it at three? Make it four.

Smart cars.

Angled parking.

I'm fine with going down to two. I also think this has already been baked in the cake. This has been evaluated. If we want to go with something that has been reviewed, this is...

It was teed up for us. If you were going to have a parallel handicap spot, would you typically give it more space? I know in a parking lot you give it more space.

Only if it's back to back where you have two and then you have that curb ramp that splits the difference. And that's where you put your ADA ramp with the hash lines in order to create that buffer. But that's more from an accessibility in a wheelchair or ADA needs. But I don't believe there's been any difference because they're typically designed for 20 feet.

So if you are someone, though, who is having to get a wheelchair out, I mean, I know that not everybody who has a handicap placard is using a wheelchair, but if you are, that means we're getting out into Silver Spring.

Maybe.

Well, for sure, if you're the driver.

If you're the driver, yeah.

You're getting out into Silver Spring. Is it better to have more space in the front or behind the for accessibility to be able to get equipment out of the back of the car while walking? I don't know. I'm throwing that out there as the two versus three.

And the benefit is we do still have that parking lot for those type of wheelchair accessible needs where there is more space. And if you're familiar with the area, that's beneficial. But if you're not, yes, you're right that that would be a challenge for anyone in a wheelchair to enter off of Silver Spring. So typically, as Anna mentioned, like Fitzgerald's, for instance, that's more for the people that just aren't able to go the distance, right? So it's for able-bodied people that have ADA requirements, but maybe not in a wheelchair. Correct. So it just lessens the time and the duration, especially being four seasons around here. It's helpful to have those be a little bit more accessible, especially with our new ramp to Winkies that we did with the intersection.

And we do still have wider spaces behind. Right. Okay. So maybe that alleviates that concern.

You know, in the end, there's a handicapped spot in front of Winkies. I'm sorry, Fitzies. And this new one will be protected by bump outs. Like that one isn't. That one is just, if you're getting out as a driver, you're right in Silver Spring. This one, at least, you're kind of protected by bump outs. Just saying. Okay. Are we good with two spots? I'm fine.

I'm fine with two.

So two spots, one ADA will run the location by CJ.

Okay. Moving on from metered parking that's proposed will go to the unrestricted parking. We have seven stalls on the south side of Beaumont and then seven stalls on the west side of Lake Drive.

Why was that recommendation made? What was the rationale behind unrestricted versus two hours, like particularly in Beaumont, let's just take those. I think we've got seven that are unrestricted and then seven that are. Is there a reason?

The number one parking frustration that I get at the counter, I would say at least once a month, if not more, is employee parking. And we... We are underserved by the permit spots. And so then essentially those employees are trying to find spots and it becomes very, very frustrating. So what we did is we looked at how many spots that they have currently. And so we kept all those as two hours. So we're not losing any spots and then made the additional unrestricted. Actually, today I talked to an employee at the daycare who had gotten a parking ticket and was very frustrated. And so I said, well, this is on the board agenda. Maybe you'll be able to park across the street in the future.

So the intention is this would eventually become employee parking.

It wouldn't be permitted parking, but the idea would be longer term. You know, sometimes there's contractors, there's employees, people who are planning just to spend the day on Silver Spring, maybe working at Stone Creek or different places and want to be able to park their car for a longer time period. I have to, like, get a map out and highlight spots for people.

Works for me.

Yep.

Anybody? Works. Yep.

I'm sorry. We're on request number one? No. Two.

Two. Well, although, actually, we kind of skipped along to, like, five or something.

Can we go in order or...?

Let's let's just go and we just need to do that, please.

Go to number two.

Well, no, we're never going to jump right into so currently on like there's two meter spaces, so we are going to be removing the metered space on the west side of like drive and the parking on like drive is going to become unrestricted. And then we are going to move the meter on the right side of Lake Drive and those spaces on the right side will be to our parking.

The green.

To benefit the businesses on the east side of the street.

To our restricted. That'd be like for you.

Okay. Um, and we talked about spaces on the south side, then we are removing going under request number three, we're removing two metered spaces on the north side of silver spring. That's over here. Because of the turn lane. And then we are removing three metered spaces from the west side of console. And those are going to the right side. And that's once again, due to a turn lane. And then we are adding new unmetered parking spaces on the east and west side of console between the alley and Beaumont Avenue.

Wait, those are metered though.

No, just two hour.

Oh, I see. They're not metered, but they're two hour. Correct. Got it.

Yeah. Insisting practice is metered to the alleys and the alley beyond is on either.

Yep. That's right.

All right. Uh, request number seven, remove the parking spaces that currently exist right here due to the angled parking.

Yep.

And then eight, uh, I mentioned it before. but that is the grocery pickup stalls, the three stalls right here on Beaumont. And then nine is the loading zone. So just removing those parking stalls and that being a loading zone. And then 10 is not affiliated with Sendix, but it came as a request.

Before we move on, any comments, other changes to the Sendix piece? Because then we're going to move to a different part of the village.

Last item. Who made the request for number eight?

That was part of their initial, early when they were beginning designs. So that came from Sendix and was part of the PDD discussions and those plans were always labeled as that.

Okay. I don't remember that. I just, typically you see at grocery stores, you see pickup stalls in the store's parking lot. And I'm wondering, are we losing three stalls that could be public parking for the for what typically would be included on the store's property.

I agree. I had the same thought.

So we do have a number of locations currently where businesses have requested a couple locations and we have granted those. Stone Creek being an example. We had a few others. They don't have their own big parking lot.

And you mentioned this entire parking map was created before they had the Masonic Temple with 44 extra spots.

So the other piece of this that I just want to mention because I was anticipating this could be a discussion is is that they're building layout they're planning to take the groceries outside of outside through that door so the reason we circled back with them with the changes in the parking asked is this still needed and their their flow of the business and where the groceries are coming out are all out of that door yeah right over there yep and so that means that they would be like taking the stuff basically down the sidewalk across that entrance point that's going to be the is that the only entrance Well, that's just their staff. So that's where they're going to take their groceries are going to go out that North.

I assume what you mean.

And so then they're going to be crossing that entrance point, going down the sidewalk, crossing the entrance and then having to go into the parking lot.

Three of the parking spots in the parking lot be designated as public parking. Well, I think it kind of functions that way. Well, does it?

No, I do it all the time.

Oh, I see. I don't do it unless I go into SendX also.

Oh, no. I mean, I walked out here, right?

That's what it looked like coming from there. I guess I'm a rule follower.

I don't know. It's just, it's strange to me. It's also interesting that like right next to it is a loading zone. And what exactly is the loading zone used for? I mean, you know, like we're giving... That I remember.

Yeah, that's unloading trucks. Yeah, that's for like their short box trucks.

I mean, sort of. They also have a loading dock. So like now they have two areas for loading. But what's interesting is like that whole chunk is going to be empty a lot. Right?

Maybe. I mean, I think the pickup will be utilized a lot.

Are they getting stuff in that loading zone all day, every day? Or is that loading zone there something that maybe could be loading zone from 7 in the morning until noon and then after that could be regular parking? Do we know about the pattern of their deliveries?

I thought we had that discussion. I thought they said that primarily a lot in the early morning, very early morning.

That's what I was thinking. So, so maybe that's the, the give is that, I mean, you'd have to check and see if it's even feasible, but okay. Yeah. We'll take three public.

Three, but we can maybe reduce. No, no, no.

I'm saying we're, we're giving you these three on the street that are, we're eliminating public parking. you know, could we then say that that loading zone there could be two or whatever number parking spots after the hours that you typically receive deliveries for public parking?

The loading zone optimal hours would be from 6 a.m. to 1 p.m.

So, you know, then maybe from one to whenever we end up.

That'd be nice with like Argo doing later shows and stuff like that too.

Okay, so you're saying okay for the pickup, but then make the loading zone after their hours public parking?

Yeah, and I would say the same thing with the three pickup spots after their hours. That ought to be public parking too.

I think that might make things confusing. I mean, I mean, The optimal hours of deliveries are six to one, but who's to say they don't get a delivery at four in the afternoon?

Maybe they use the loading dock for that then.

I'm just, I think, I think, I think that.

I don't know that you can use it for box drops. I don't know. I mean, and maybe they say it's not feasible. Maybe they say it's not feasible and okay, but at least we ask.

Mm-hmm. I can ask, absolutely.

I think the more simple plan is to move, I mean, the grocery pickup stalls into their parking lot. I mean, I think that would solve any if, when, then, then. I mean, just move them. I mean, especially as President Punkley mentioned, I mean, we have no idea what the parking lot is going to look like now, right? We kind of do.

Yeah.

So, well, I mean, we do, but this map, I mean, it would, there are three stalls right there that would be perfect for grocery pickup right outside that door. They wouldn't have to go on the public right away to pick up to get to drop off groceries into somebody's car.

Where are you saying, Jake?

I'm saying that this... The angled parking right outside that north door.

That's not there anymore. Oh. In the redesign. It's not? No, it's not angled. It's more just like traditional...

Yeah, I think it's like there's an island here. Not an island, but like a circle of parking and a circle of parking.

I think that's...

There's like parking along here and parking along there.

Yeah, exactly.

I can send you the... Yeah, we were all trying to... Whatever. Anywho. You know, in the end, I agree that I think that those three spots should be inside Sendik's parking lot. Uh...

I just want to state again, because it makes me feel better, that this is a lot of employees crossing one of two main entrances many, many times a day, pushing carts with bags in the winter. I do have paws up. No, I understand.

That's why I proposed mine.

Well, I would almost think that it's a longer walk for them to go out of that door onto the sidewalk and over crossing, you know, those three public, I mean, if you look at, and I'm just go to go to the Metro market at port and green tree, and it looks, I mean, that's exactly what I have in mind that you come out their main entrance. And the first there's a handicap spot, handicap spot, And then behind those two handicap spots are four slots for pickup only. And that is what I'm imagining here. When you go to most grocery stores or Walmart or whatever, that's where they are. They're included in the store's parking lot. I don't understand. When we are clamoring... for parking or bike racks or when we are when space is at a premium i don't know why we're giving up three parking spots that could really should be public parking it made sense before the masonic temple was taken down sure now i'm not sure even even then i don't know if it makes sense but like i don't remember this part but i

What if we ask them to repurpose that loading dock when it's not in use for this purpose, right, for grocery pickup? Because you said that's only in use heavily from 6 to 1 p.m. Could we offer them something like one dedicated pickup spot and then the rest of the time they're using that loading dock where we were saying make it public parking? Use that for your grocery pickup when it's not peak time. They have better understanding of when their traffic's coming. And maybe you leave them one spot for those peak times. If we're concerned about the total number, it might be a way to get both things.

Is there village board consent that we want to tweak this? Is there enough people who say we should tweak this? Because then we kind of punt and we let staff figure this out. right, with the ideas that we're coming up with, because like, that's a good idea, Sam. I don't know if it's, I don't know how I'll send it to React.

I have a question for Kelsey. So if we change it to curbside pickups are in the parking lot, does that mean people with their, the employees with their shopping carts are crossing traffic in the parking lot?

to get to the car if they don't do this that's most gross no matter what they're taking the groceries out of here because they're not going to know the business i mean if we get rid of these spots because we're like oh that should be public parking and we say you have to put it in your parking lot are they going to have to cross traffic so they would walk down the sidewalk here would walk i just sent the image of the updated parking map but they'd walk over here across this access point, and then presumably into this lot where I would imagine they would have them over here. So it's not wrong to say like, I mean, Target or different places you're crossing. But I think what makes me a little bit more uneasy about this location is that it's right where all the cars are coming into the parking lot versus being right in front of a door where you're just more mindful of pedestrians.

I will say, though, that is exactly what it is for Metro market to you walk across the main. Not to mention, like, target. Yeah, I mean, so on foods has a great then I don't think we should be designing the target. Yeah, I'm just saying, have you been to the market?

Oh, no, no.

I mean, it's literally the anyways here that are here in the doors over here.

Okay. So clear. Okay. I'm going to ask them questions about the loading zone. making that public parking after the needed hours.

So what I'm wondering is, can they use the loading zone for their grocery pickup when they're not in peak time? That seems like a pretty easy solution. They have control over it.

Sorry, one caveat with the loading zone, the design, that's a concrete pad in order to allow for heavier traffic on that. So just from a design perspective, just wanted to point out that we have the concrete pad where it's hashed and then we have The permeable paver is where the other parking spots are.

What does that mean in practice? What is that like for somebody coming to pick up?

The concrete pad is for their loading zone, where it's got the white hash marks.

But it wouldn't hurt anything. Is the surface different?

It's just concrete. So I think just the design intent was more of that loading, unload, box trucks, things like that, versus your more typical traffic would be your parking. you know, drop off, pick up, or just your angle parking spot. So the design intention was different based on where the hash lines are being concrete. So I just wanted to point that out that if it became something different than design, just might feel odd. Okay.

I think what I'm hearing is overall, the goal is to maximize the amount of public parking. And are there changes that we could make that would still function the way CENIX wants it to function, but would maybe more maximize public parking. Is that the outcome?

Yeah. Yeah.

Okay. And keep employee state. Yeah.

Yeah. Yeah. I guess the difference, the difference when I look at this compared to Metro market is that the Metro market, they come out the front of the building and right across, I mean, which they do still cost that same amount.

you know, they could.

That is true.

They could say that, you know, the pickup is right here in front of their building and then it would be super convenient for them. But, you know, that's why this is hard to have this discussion here at the Village Board. I hope that we can decide to punt that small section, let staff decide, have conversations with Sendix and come up with possibilities. Because, I mean, you know, there is a... two forces here. We've got this is public land and we have done well with Sendix and giving them the things that they want, but truly this parking map was created before they had 44 spaces with the Masonic Temple. Is everybody okay with kind of punting on this one and moving on and letting staff come back

Can I ask the follow-up question in all seriousness? If they were open to labeling three spots in their parking lot as public parking, is that an easy solution?

I would say no to that. OK. That's not. I mean, that's just one vote. But the concept that there's three spots in there that people find as, oh, this is public parking. I don't need to walk into Sendix.

Well, but it might eliminate. I mean, it might be useful for employees. If we had three spots that were labeled that they could be used for Silver Spring employee parking. I mean, it's only three. I understand it's only three, but that gets three employees in a lot off of the street, off of street parking.

It may also be used by their own employees.

It might be, but I'm just saying it's three spots that could be labeled as employee parking that we're taking off of the street and putting into Sendix as a give back for the three spots that they want of the public parking. Okay.

I mean, you can ask about it.

That's just a thought. I mean, I think it's a good thing.

I would imagine they'd be open to that because I know that they value this location for the grocery pickup. So if that's something that you're seriously open to.

I imagine there'd be some employees would be very happy to be parked in the Sendix parking lot instead of on street parking.

Yeah. Okay. Sounds.

I'm open to it, but I would not prefer it at all, but that's just me. That's just one guy. Okay. Can we possibly round this up? Okay. Let's go on to CVS number 10.

building okay so a resident raised concerns regarding the limited site visibility at the cvs entrance currently um the four foot visibility requirement is being met however after chief and matt reviewed the request they feel that they have done but visibility which is consistent with intersection standards given uh people turning not only right on the santa monica but then going across and

Oh, that's CVS.

I had a question about this. Chief, I guess this would probably be for you. I didn't think you could turn north onto Santa Monica from CVS.

Oh, yes, you can. I do it all the time.

All the time. And I agree. This would be helpful. Can you? Yeah, there's no restriction.

I thought that there was a no left turn sign there. Uh-uh.

It gets dicey.

It's very hard to beat.

This might help a lot, actually. Yeah.

you're taking your life into your own hands.

You're turning North on to Santa Monica from there. If you're going into that Sendix too, coming around the corner.

CBS. Yeah.

My question for the chief is the efficacy of painting curbs yellow. And is that we've had debates other, if that makes it illegal to park there and the ticketable item, or do we need signage that also says no parking?

For this one, you would need signage. If it was a regular intersection, you have to park 15 feet away from an intersection. But since this is an alley or a driveway, it's only four feet by statute. So this is a place that will need a sign. It will need a sign. And yeah.

I like it.

Yep.

Yeah. As someone who turns right out of that lot, a ton. Yeah. Yes, that would be very helpful.

It is scary.

It is. Okay.

Any further questions about the 10 requests? If not, anybody from the public interested in commenting on the parking spots? Yes, we do. Glad I mentioned it. Hi, if you could just state your name and address. I'm Don Al, I represent Christ Church.

Christ Church, of course, is at the corner of Beaumont and Lake. Christ Church obviously utilizes a lot of the parking on Beaumont at various times a day. Christ Church, and I don't know if the board members realize it, has a door on Beaumont that's actually used on a daily basis during the week because of community day school. And with the community preschool there, you're having a lot of parents with young children use that Beaumont door every day of the week. So we're in support of the plan as we see proposed with the dark green parking that's going to be for two hour along with the blue, which we see on the south side of Beaumont to the west with the parking unrestricted parking. We think that's very helpful for the community use there with that parking at the eastern end of Beaumont. That's also, I think, helpful for the businesses on Lake Drive. And so I think the plan as proposed, and this is really in request number six, I think that really addresses the competing demands for the limited parking that is available on Beaumont. And so Christchurch is in support of request number six as proposed in the amendment.

Just because we're talking about Beaumont, did you have any comments about the three pickup spots for Sendix? Because it's right on your front door.

Similar to Trustee Saunders, I saw that as well, and I didn't understand why public spaces were going to be used for that. But as... As it's been explained, it makes somewhat more sense since that they've designed their building for that use. That seems to be maybe not as necessary now that Sunday's market has the additional parking across the street. And so I appreciate the fact that the board is looking for a way to create perhaps additional parking opportunities for the public, recognizing that Sendix is asking for the use of that public client for those three spaces.

Thank you.

Thank you.

Thank you. All right. Any further board comments? If not, entertain motion number one with some amendments, I guess.

Do we need to, as amended?

As accepted through staff direction. That's good enough.

As amended by discussion. I want to be clear because we end up watching these videos back and sometimes it gets confusing. So I believe what the motion is, is that you're approving everything except for the Winkies three spots. we're going to ask CJ about two spots and making one ADA. And if CJ is good with that, my assumption is that just moves forward. Is that correct? Or do you want that to come back?

Okay. That works.

Okay, perfect. And so then the only item, assuming CJ is okay with that, would be the loading zone and the grocery pickup. We'll have additional conversations with Sendix and possibly with CJ about that loading zone area. And if there's ways to maximize public parking, and make sure we're prioritizing employee safety and figure out a different solution for that.

Works for me. Good? Okay. You would need a motion.

Yeah, so.

Erin.

I'm at the official parking mat based on requests and exhibits within the meeting packet and as amended by discussion and described by Kelsey.

Perfect. And Jacob has a second. Any further discussion? Hearing none, all those in favor say aye. Aye. Any opposed? Motion carries. Thank you. Moving on to number two, discussion action on a contract award for the library boiler replacement project. Mr. Collins.

I'm going to take this one. So the library boiler was in the CIP. It's in the funds that we actually just borrowed for $240,000. was assumed in that plan for the project. We had two bids. They both came in under that $240,000, and staff recommends awarding the library boiler contract to the lowest bidder, which is Southport Mechanical, in the amount of $199,249. Good.

We can have a pizza party.

Go ahead. I was just going to say, out of curiosity, was... This sized, obviously to the current size of the library, there have been potential concepts that we may have a basement tenant someday in the future. That was not part of the bids, is my guess.

No, it wasn't. But if you think the basement's still fully heated, cool, it's part of the system overall. So I don't see that being a factor whatsoever.

Works for me. Any further questions, comments, comments from the librarian? In which case, and I don't think anybody from the public is interested, I'd entertain motion number two.

I move that the Village Board award the library boiler contract to Southport Mechanical in the amount of $199,249. Thank you. Do I hear a second?

Second. Thank you, Sam. Any further discussion? Hearing none, all those in favor say aye. Aye. Any opposed? Motion carries. Thank you. And finally, moving on to some finally discussion on the creation of an elected board event Program.

So one of the outcomes identified in the strategic plan was to develop an elected board event Program. So essentially this memo I just researched kind of some examples and other communities, and so the memo just outlined some options it doesn't have to be one or the other. But just for discussion, there's no formal action requested tonight, but just seeking guidance on the type of program you all would like developed, and then I can bring back a formal proposal based on that feedback. So the first item I tossed out was a community event engagement table. So this is kind of modeled after the concept of meet people where they're at. It's go to existing events such as, you know, 4th of July or any of the music festivals, any events happening from the Civic Foundation, have a table there and just kind of an opportunity for people to walk up, ask questions, you know, have any discussions they want to have. The second is a community conversation series. This would be like a more dedicated environment where we would advertise as like a time to come and talk to the village board this one's modeled after if you've ever heard of like coffee with a cop um series some communities do um so it could be hosted in different locations to make it feel more informal um and kind of rotate throughout the year a third option i found um on a few websites was trustee office hours. So this is the most flexible option, just knowing everybody has different professional commitments. So essentially under your name on the website, we could host like, state, you know, here are their dedicated office hours, or sometimes people say by appointment, contact me this way. In some, you know, in the examples, I found some people were having them at coffee shops or some more formal, like at a village hall. So it could really be as flexible as you want it to be. And not every person would have to do the same thing. The third or the fourth option I called like an integrated engagement. It's essentially maybe like a more enhanced version of what we're doing now. And so looking more at like what the village what open houses and more engagement activities the village is already hosting and trying to figure out like how could we integrate the village board members more into those events. So an example would be like we did the lead service lines and trustee was very active participant in that. So it could be just finding different opportunities through the Cody warming house to make sure like we have village board representation at the different stations to get feedback from residents. The memo did outline some legal considerations, which obviously the village attorney and I would have to work through open meetings laws, making sure we're not discussing certain items that need to be noticed. So we would, based on how the board wants to go, I would make sure that we structure the program in a way that we would be in compliance with all of those requirements. So again, that's really high level. There's a lot more details and examples in the memo, but that's the information I found to start the discussion.

I like the community event engagement table. So do I. I feel like every year, 4th of July, I get yelled at anyways, and so I may as well just sit at a table.

That's me.

Wow.

Really? You'd sit at a table on 4th of July?

No.

No, I can't wear the costume for much longer than I do.

I thought Farmer's Market would be probably the right idea.

Farmer's Market and Sounds of Summer, I think both are fantastic opportunities. Ice Cream Social is another one where I've seen other trustees. I think that 4th of July might be a little much of an ask. I think a lot of people do a lot of things on the 4th of July outside of village board time. But I'm with Jacob. Sounds to some are farmers markets. We don't all have to do it, obviously, everyone. But I think it would be, if we had a schedule that we kept, I think that that's my favorite of these options. I will tell you my least favorite is trustee office hours.

Same. I will just add a comment. I get asked a lot of questions. A lot of them are technical questions that I don't have answers to. Like, hey, my neighbor is doing this. What can I do? And like, I'm not staff and I don't have that ability. I can suggest solutions and whatnot, but frequently the questions I receive are staff questions. And so... while I'm in favor of having, you know, engagement tables or other engagement, um, there's also an element of the ability to have some staff hours there. I mean, I know that you can walk into village hall and ask questions, but, um, If you ever wanted to staff a farmer's market table, staff would get questions for sure. Just saying.

You're asking over time.

Yeah, I know.

I don't want to do that. Then we compile any questions we get and email them to Kelsey and Anna. I think that's a simple, you know, that's what I do anyway when I get questions from neighbors. I have an intern now.

what are you doing on saturdays yeah summer boom that's that's a uh wow easier if we have if we do the last one where there's already something going on yeah like service line thing you have staff there already and then yep you're there i think we could do both we could i i just i don't want to ask more of staff than we already do and

No, I think what she's saying is the things that staff are already at. Yeah. Just make a concerted effort to be there as well.

Oh, I'm sorry.

One of the integrated engagement items. I like the police watch quarterly meetings that we have, the safety neighborhood watch meetings. I show up. I sit in the back. Anybody asks me questions, I'm always happy to integrate that with the police unless they want to keep that separate. I just sat back. More chief, more better. Let's go.

That's an event that was born from my staff. They take all the time to put it together and put it on. I honestly stay away from it too just because they can shine and do it themselves. So I guess I would have respectfully asked that that stay as a police department. It's great that you show up, but I'm an official person.

You don't mind when we come, right?

Oh, no. Come, please. But to have that like an official engagement thing, I think it muddies the water.

And I would say a couple of times they have gone, there is a trustee here you could ask, which is fine.

The one thing I would say, like, you're totally right. And that's why I've never like pushed Bogarting into your, that meeting in, in that the attendance is kind of low. There's, you know, anywhere between 20 and 25 people and they sit, they tend to be repeaters. And I think it's a great meeting. It's like so good. And then a lot of times it's entertaining, which I guess it shouldn't, that's not the right adjective, but having a trustee there and advertising it might get you more people.

Don't know for that big a draw.

Yeah.

You never know. Maybe. Anyways.

Okay, so what I'm hearing is that item one, but looking more at like the non-primary holidays, which is completely fair, like the farmer's markets last summer, ice cream social. So we'll develop a program and likely what will happen, this one we are going to integrate with Anna's existing special event process. So as we see these events come on, probably I'll include in the Friday updates, hey, this seems like an opportunity, let me know if you're available. And then as people kind of book, we'll plan accordingly, if that works.

Okay. Is there a limit to the number of people? I mean, do you want to keep it to like two people at the most for each one? Oh, yeah. Because it's not.

So some communities did that intentionally because of the open meetings. But what we could do is we could notice for more than one. So if there is an event that a lot of people are excited about attending or whatever, I feel like legally we could figure out an option, but we'll look at that closer.

Okay. You know what you need?

I do.

Okie doke. That is the end of our general business. So the next item is to go into closed session. Would somebody like to make motion for?

I move that the Village Board convene into closed session pursuant to Wisconsin State Statute 1985-1E, deliberating or negotiating the purchase of public property, investing in public funds, conducting other specified business whenever competitive and or bargaining reasons require a closed session, specifically regarding Whitefish Bay School District's use of parkland and North Shore Municipal Court.

Do I hear a second? Second. I'll give that to Jay. Any further discussion? Hearing none, all those in favor say aye. Aye. Any opposed? Motion carries. We are now in closed session. Pause the recording. And we will open the meeting if there are anybody in all right it is 8 21 p.m and we have reconvened into open session part of our agenda had a closed session specifically regarding the white space school district's use of parkland and one of the items in our agenda is that the board reserves the right to take action on any topic discussed in closed session we're not going to take action on a particular item but we are going to advise or recommend to staff, direct staff to start working with the school district on a memorandum of understanding about this land swap that will be on a future agenda for the village board. We're doing this in a way that removes the cloak of secrecy out of a closed session and moving it into the public realm so that we will discuss it at a public meeting. And Kelsey and her team and Jamie, Dr. Felkeler and his team will work together and create that. All right. That is the end of our agenda tonight. We just need a move to adjourn and a second by Sam. Any further discussion? Hearing none, all those in favor say aye. Aye. Any opposed? Motion carries. Thank you, everybody.