City Council - Regular Meeting

Okay. Good evening. I'd like to welcome everyone to the city council work session and special meeting of Tuesday, February 10th. Call the meeting to order and ask for approval of the agenda. I move to approve the agenda as presented and request that all presentations and discussions be conducted respectfully and in a manner mindful of everyone's time. Second. All in favor? Yes.

Yes. Okay. Great. So, first on our agenda, we have public comment. If um you like to take a public comment, please raise your hand. Um come up uh state your name and mailing address, keep it under tree, and be kind and respectful. Is there anyone in the audience that would like to make public comment? Okay. Is there anyone online? Oh, I'm sorry. Oh, make public comment. Oh, okay. Randy needle box 1092. Um I see a discussion topic on the transient room tax a little later and I just want to make a couple comments about it. Um it lists comparisons to other cities but it only lists four and one of those is Eugene which is 100 times bigger than we are. Um this seems to happen all the time where we don't get compared to realistic places. So, I would suggest that we pick five or six local neighbors, whether it's Atoria, Seaside, whatever, you know, [clears throat] pick pick five or six and then pick another five or six that are other small tourist uh towns, Sisters, Dundy, Cascade Blocks, Yah, Swalport, whatever. But if you're ever going to compare yourself, pick these 10 or 12 people over and over and over again. It doesn't make sense for us to compare ourselves to your team. Um so whatever you want to do find these cities that you think are relevant to you and compare yourselves all the time. Uh the second thing is it attempts to project future funding levels and it suggests that 2 and a half% be used as an annual increase. And this is just wrong. Um the city publishes the history of the TLT receipts uh covering 15 years. It's pretty clear that this

average has averaged like 6% um year over year over year pretty consistently and so does the prepared food tax over the last couple of years. You know we know this is five six 7% it's you know inflation plus it's all the room stuff. Um so using 2 and a half% doesn't help you guys make decisions. Let's use the real data and allow you guys to make the decisions using real data, not, you know, uh things that are suppressed or uh conservative or whatever. Um and then when we get to the recommendations, there's really only two or three recommendations. And you know, I don't understand why we can't have five, six, seven, eight. Um two out of the three are, you know, how to make the life of the city easier. Um and only really one without much uh specificity, you know, talks about how to make the village or how to make the village's businesses life easier. We can do better.

Thank you. Anybody else in the audience? Is there anybody on Zoom?

Okay. Thank you. So we'll start off with the discussion items and first on the agenda is the 2025 accessensibility report. Chris and I have uh Mr. Pass joining us as well who is our consultant uh that completed the accessibility report uh this year. Um going into a little bit of a summary of the background, um we had a lawsuit that was settled in 2000 uh related to title two of the American Americans with Disabilities Act. And as part of that consent decree, we agreed to conduct an ADA compliance review uh every 5 years um starting in 2005 and uh until 2030. Um so as part of uh this year for 2025, uh Mr. Paso completed that ADA compliance review. Mr. Paso visited Canon Beach uh during the early part of November and conducted a detailed evaluation of the city's accessibility status and future planning for both compliance and tsunami preparedness. Following his site visit, he compiled his findings into this report that's included in your packet. Um the report is overwhelmingly positive with Mr. Paso, noting in his findings, quote, "The city's infrastructure exhibits overall strong ADA compliance with notable improvements in restrooms, sidewalks, and trail systems. However, additional enhancements are recommended to achieve full universally universal accessibility and strengthened resilience. Additionally, Mr. Paso reviewed the new city hall at police station permit design documents and believes the design appear to be uh comply fully with ADA guidelines and does an exceptional job of maximizing universal design of critical elements of the building. Uh as I mentioned, Mr. Paso is attending

virtually um to answer any questions that council may have. Uh concluding here, a recommendation. Staff is not asking for a recommendation at this time. Uh but future funding may be requested to address optional projects recommended in compliance review. Thank you. Does anybody have any questions? How much does this cost? Great question. I don't have the answer to that. I can I can certainly pull that information and let you know. I was just asking because it's our consent agreement is until 2030. So we essentially have one more of these. That's correct.

If it's not unreasonable, I don't know why we wouldn't just keep doing this every 5 years. Certainly something just to for for transparency, make sure everyone knows, hey, we're doing what we can for it's absolutely reasonably expensive. Yeah. I I think that question budget discussions I think that I'll I'll be able to come prepared with that information so council has that great idea. I looked at it $7,000 $7,000. Anybody else?

No. Um I might have missed it. When when did the um when did you come by and take a look at such? Uh November 3rd November 5th of last year. Okay. Any thoughts about addressing any of these uh in the near term?

Uh lots of thoughts. Yeah, there are a couple of items after my review um that look like we could do some immediate things. Um so we got we got the ball in motion on uh completing those. Um, and then yeah, it's uh the report does a good job of laying out what what could be accomplished in years 0ero to two and then two to five and then beyond. Um, so I think as part of some of the the committees that I'm overseeing, we'll go ahead and get them this information and then we can start to put some strategic plans together.

Yeah, there was some immediate stuff. I did like the way that that was pointed out like this is these are these are the really super important buckets. And it seems like long term the uh something that we've talked about as a council too is there are some parts of town that uh getting out of out of town for an able-bodied person uh getting somewhere safe uh during a tsunami evacuation is a challenge and all of downtown.

All of downtown. Uh and that's you know it seems like uh he did a lot of recommending of uh elevated tsunami evacuation uh points and I'm not sure we have any option except that uh honestly there's I don't know how we can get people out of downtown to a higher area. Um, but I think that's something where we should uh keep on the radar and discuss further. Okay. Anything else? Okay. Thank you. Thank you, council.

Thanks, Mr. Pass. Yeah. Thank you, Mr. Getting up easy today. He's done.

He's gone. I think his confection was a little while. Okay. So, next on the agenda, we have the lab press research presentation. Not so much a presentation because I mean I don't know that I have any clear answers to anything or proposals for anything. Um, when Jen contacted me, it was basically how about if I write up everything I know or everything I've talked to people about. um and you guys get a chance to read it and then we can chat about it. Um you know I will give you the overview of I heard this a long time ago five six years ago and it was like ah it's interesting and uh it seems like it could be a good solution to sort of twist the uh you know the conversion from full-time residents to second homes uh eventually might take some time. Um and then through time there was all the discussion about wetlands and trees and whatever and god you know how can we make things look have the look and feel of a village and whatever and it's like well you know if we have something like this and its goal is to make you know us live in a community that we want to live in um as it uh you know got access to lops or whatever could build things in the way We want to be restoatively building things. Um, you know, there's lots out here that, you know, haven't haven't been developed on yet, but somebody's going to figure out how to push it through someday. And if we could get their hands on those now and do something respectful, whether it's a tiny home or an ABU or something, you know, it eventually probably be a much better goal than what somebody knew coming to town was going to do. And then, you know, so it was like, you know,

there's a we could kill a lot of different birds with one stone um if this, you know, had some traction and had some uh scale. And then as the whole housing discussion happened and the things about AD use and density and um uh deed restrictions and whatever it was like this sure feels much better than some of those things. Um because you know we're trying to talk somebody new who's got their dream to take their lot and build something on it or take their small cabin and build something big on it and you know create telling them that they really should have a need restriction is not something they're going to you know we're we're talking to the wrong people. You know we we need to be talking to people who've lived here a long time um who really want to see it continue to be what it is. And you know, rumor has it there's empty lots around that are owned by people that would like to ensure they don't go to second homes and they've never been developed because they don't want those kinds of things to happen. Um, you know, there's Ben talks about um, you know, vacancy tax and whatever. And, you know, if you think about it, this can also be basically being the same thing, but you know, could we twist it so it acts like philan philanthropy? You know, could we tell people that when you know enjoy your your your years here, whether it's five years, 10 years, 20 years, but leave something behind. Leave a sliver of your sales price or leave a portion of your sales appreciation. You know, it's like your home didn't go up because of you. Your home went up because it's Can of Beach. So, enjoy it and then leave something behind. It's much something a lot more palatable than uh you know you get taxed and nobody else does. Um you know then the other

one is it could be like a philanthropy just like any other university or North Coast Land Conservancy or whatever is this is your legacy gift. You know leave your house behind or sell your house to now and live in it the rest of your years and then it'll go towards something else. Um, you know, this is it could be somebody, you know, this could be the entity that uh helps figure out ways to add ADUs to places that nobody else really has an incentive. Uh, you know, new people clearly don't. The people that want to live here are not doing it to uh try to rent to anybody new. I mean, I went back through all of the minutes for VRB for like the last seven years until, you know, BRB started reviewing these and we average like two a year. And basically, if you look at people's description, it's they want the family flex space to be able to have more space. Um, so you know, the ADU thing is a good concept, but it needs some kind of kickstart or some way to do it. You know, I only live a couple houses down from sea level. I've thought many times that I can probably be the space, but you know, it's it's a big lot of money. You know, it's a lot of money. It's a lot of issues to get through the whole building process. And you know, who wants to be a landlord? You know, it's which goes back to that back housing thing. Everybody coming to build their dream, you know, how do you convince them that they really should be a landlord? So, um, so, you know, I've been paying attention to little bits and pieces for a long time and then I started asking around, did anybody else in town know anything about this kind of stuff? Started with Clay because I knew he was uh, commercial real estate in Portland and I knew they were doing things in Portland

and ask him what he knew. Not much. And then I talked to Chad, not much. J or not. A couple of my neighbors here are commercial real estate either in Portland or Seattle. Got sort of the same answers. But eventually, you know, people would pass me to another person to another person or whatever. felt like there is some interest in uh you know passing along lots and homes and whatever as well as you know this was a plan that when if you tell people it sounds like it's just as good as anything else that they've heard. Um so started doing a little bit more. It turns out that Harvey has a son who lives in one of these in Meth Valley. He hardly spent a lot of time looking into it and uh you know one of the developers or one of the neighbors in commercial real estate turns out that he's the one financing the uh departments that just went up on seaside at holiday and as you go around and talk to more people in town you find possibilities where might be able to happen but you know you also run into people that it'll never happen. You know, it's people want to say they're doing something about housing, but you know, nothing will ever happen about housing and or it's too damn expensive here. Um, you know, it's $400 a square foot to build anything. You know, it's $200,000 to do an ADU and $200,000 back to rent to a rent amount isn't a board. Um you know so um you know I the further research I did was there is this uh uh land press

regional organization um in the northwest it's you know uh Montana Idaho Washington you know and you know that one of the other things that caught my eye about this time last year means the entity in um Ben would get $25 million and they didn't sound like they had much of a track record. Um you know, and then you run into things like the uh Sam's Place in Thompson Springs, which you know, it's a little development for disabled uh people. And you find out that Proud Ground, which is the Community Land Trust in Portland, is basically doing all the paperwork for them to do that. So, I mean, it's it we always talk that, you know, deed restriction is the only way to really do this. Um, you know, my neighborhood in Portland has deemed restrictions and we've learned that it's nothing but a bunch of lawsuits that one neighbor has to put on another if you want to enforce them. But if you had a whose whole goal in life was to do this deed restriction and do it in the ways that the village wanted um may take some time and may take 20 years but you know maybe we could tilt the you know tilt the tables from second home back to people who want to live here.

Yeah. First of all, I want to compliment you on really a great uh presentation. It was really interesting and informative and well organized. So, I really appreciate it. Um I have a couple questions. Okay. Um first one is don't you think it's better to have donated land or surplus land rather than buying land and entering the free market which will end up just driving up prices of land? Um well uh yes we should always get donated land first. um you know but at some degree you're probably you know you can part probably buy uh cheap parcels and still uh make progress you know and part of this also was generated once I realized how much excess money they you know the city has um and we'll continue to have year after year

well the other question a couple questions I have second one is I I used always have been wondering along what what has maybe I'm not aware of it has Orla helped to fund any of these projects these um land trust projects because I'm wondering what contributions they've made since they really um are one of the main beneficiaries of having workforce housing. Um, so I don't know of any directly, but like I said, I haven't done a lot of research. I've done a fair amount. Um, but one of the things that has come up in conversation is, you know, I run by this by people that I think are involved in smart. So it was like Patrick, I want some input here. Um, you know, and Scott, you know, when I talked to I don't know how to pronounce her name, Elise Gettler, you know, I find out she'd worked for Scott Kirchin. So I was like, "Oh, got you know about housing." Um, you know, one of the topics that came out of this is something called tourism improvement district. Um, which, you know, on one hand, you know, one option could be roll back TLT thing by a half a percent or a percent. uh institute a tourism improvement district, which is basically having the tourism businesses and loging businesses tax themselves with that money all going towards this housing and their builders and you know that way they know that it's going to be spent towards the things that are going to you know deal with their employees and their businesses and whatever. um you know so yeah I don't know of any directly but I do see a path that could you know directly involve them

yeah I mean it seems they have a lot of money for people lobbying enterp and and more about you know the businesses they're involved in the Philips well that yeah

because that's That's the other one is there's something similar to this happening in town, you know, for years. I mean, the the businesses that have resources have been doing this. They go buy houses and and spots and either provided it for their own workforce or they die. You know, there's a lot across couple of lots across the street here that have been talked about for years about using for workforce housing and they're available and they're still empty and they're owned by you know one of the hotels. Um and then the other one is uh um you know like the talking to somebody was like you know Christian comments that have been doing this for long long time and they'll continue to do it you know. So um it's a it's a proven concept uh that has been going on and will continue to go on and if we don't participate it'll just all keep turning uh into either second homes or I

bigger slices for, you know, the people that have, you know, and then there's businesses that don't have and that will suffer. Well, I I don't know, maybe Jack knows this. Do you have a a list of all unoccupied vacant land owned by the city of Canon Beach? You do? you. It'll be interesting to see because, you know, the more I think about this, the more I like the idea of of donated land or city land or city owned land just because again, you don't have to rely on the free marketer to get involved with it. and then you know Tom.

Yeah, I think uh you know I'll be happy to review those with you when we talk about housing and the next work session.

Oh that would be great and see where where it is and what it is and take one last question here. I don't want to dominate you, but um uh sometimes I was confused about if when you talk about housing because to me affordable housing is government subsidized housing that like elite is the border on housing. Are you're talking about workforce housing or both? I I'm talking primarily about workforce, middle housing, Frank, because I mean the you I learned what Al Green was the very first time I called them and said, "Hey, I'll help you figure out the utility problem." When I pulled up their website and saw, oh, they're doing 12 other kinds of services, you know, kids services, boots, you know. So it's like if you have one of those, you need a partner like one of the like those people, you know, like like a cat or you know the subcontractor that's doing shorewood because they have the expertise. You can't do that uh kind of thing. So it's more of middle housing. One of the big questions I would have for one of these, you know, these gatherings of the CLTs would be they focus primarily on ownership. And yeah, ownership here is might be an element, but I think, you know, just having a place to rent is maybe even more important, but and it doesn't seem like people are, you know, these CLTs are providing rentable houses. that's usually, you know, someplace that somebody can own and then there's a promise and it's part of the deed and whatever that, you know, it can only be sold to under those same kinds of circumstances.

Yeah. So, okay.

Because there is an element of once you start renting, somebody has to answer the maintenance calls and somebody has to collect the rental checks and whatever. But, you know, when I ran into that, it was like, I'll go have a conversation with Brian Olson and say, "Hey, you know, short-term rentals are going to fade out. Would this kind of be a business model that you think you or one of the other short-term rental management companies could be able to do?" And said, "Well, you know, you have to be licensed to do sort of long-term renting. You have to have a real estate license, and one of my people do." And that's probably viable. uh you give them some kind of

so the management of properties might be outsourced to someone. It wouldn't be the land trust that would be

Yeah. I mean because to start you don't have that infrastructure there. You know maybe you have a person or something that can that's just sort of you know basically being uh how can I get donations and how can I get money and how you know what whatever and a lot of this stuff you have to sort of go bare bones for a while until you can have a track record and then you can go to the state and say okay you know I I have a proven track record. seems to be working in the village and you know we could use a bigger chunk of money to extend utilities or we could use a bigger chunk of money to get into the hillsides you know like one of the first people I talked to do you know he's got land up behind him in Apac heights and you know there's issues with it all whether it's money or profit or whatever but it's conversations that if we are the community. We should be able to figure it out or

and I forgot that Ben $25 million you referenced. I can't remember is that 12 I think was it was it um federal money? I well that you know it came from the state. So I don't know what the source totally was. Okay. So what that project look like? What's that? What did that project look like? Well, I mean, I think most of them because, you know, the other one is I went and talked to the CFO for the Proud Ground uh people um you know, and they're basically building cluster kinds of complexes. So, is it a specific project that they receive money for?

You know, and Proud Ground sounded like, you know, years ago, they've been around like 30 years. And in the beginning they dealt with donated land and donated homes and whatever and now they pretty much just focus on complexes. Did you uh have you heard of any examples of land trust that work uh kind of on small properties like okay you you have a lot you do a little duplex or something. I I think that's how most of them get started. You know, that's what it sounded like Bob Brown got started with, right? It doesn't solve any problems immediately, even though it's not scale enough, but housing, you know, there's about anything.

There's a little cabin down the street from uh Hannah and Eric here that is like, anybody ever live in it? And you know, what could you buy it for? And how does that work? And you know, I talked to like Jason Menkey's dad runs the park district in Beaverton. He spends a lot of time here. So it's like what do you think about this kind of thing? You you know on one hand this is what I do or the park service. I buy up homes and we end up building parks and trails and somebody gets to live in them and you know there's some amount of money or it's gifting or it's whatever. So another question that comes up for me and you may not have the answer but I'll throw it out there. uh would grant money state or federal be available for small projects like that? I mean to me it's like we need to build a track record before you can go probably seek those kinds of amounts and whatever. And you know, if we spent 5 years doing little things here, you know, this lot, that lot, this home, that home, um, you know, I I it sort of felt that, you know, if we could figure out a way that there's a set of individuals in in town who willing to push this idea forward and the city was in conjunction with it, you know, then would that unlock other kinds of things? Would it unlock, you know, somebody's estate thinking or somebody's empty lots that they've been sitting on or, you know, workforce housing plans that don't seem to go anywhere? That's the big question for me is how can we incentivize the establishment of the land trust, that small group? How can [clears throat] we encourage it? Is there obviously you need two things. You need property and you need a land trust.

[clears throat]

More than that, but uh so what can we do that uh incentivizes that incentivizes? I I don't know. How do we find the people that form a land trust that I I don't know. But you know, I I came to the budget meeting last year with the thought in mind, and that was, why doesn't put up a half a million or a million dollars um towards the housing fund and act serious about housing? Um and you guys put up a half a million dollars. And I guarantee that I'll be here again this budget meeting and say, "How about another half a million or a million dollars?" Um, you know, regardless if it's for a land trust or anything else that we want to do, but I think we have to really show we're serious about solving a housing problem.

Their conference center is a good example. It's like they didn't do it all at once. They bought a little bit here, a little bit there, and after a while they own, you know, half half the town down there.

Well, you know, that's the other one you you mentioned. Like it's really hard to imagine how somebody can justify building, you know, come to town and decide to build a duplex, right? I mean, it's either going to be a condo. Um, it's not going to be for middle housing workforce housing because, you know, and and one of my fears in all of this is the cost to build things in Canada Beach. I mean, the first person who really puked on it hard said, you know, it's $400 a square foot in Can of Beach. And you can do the math and realize nobody can afford anything. You can't afford to live in an ADU that costs $400. Uh, you know, and I had a neighbor that I knew was interested in doing an ADU just for himself. And it's like, hey, did you ever where are you at in your plan? Well, I gave up. you know, it was too hard to get through with the city and then I realized it was going to cost me like $230,000 and you know, and then as we started shaving it down and what I could do for myself and this and that, I could get it down to like 150, but that meant you know, no appliances and other stuff. So, I was like, I think this is real, you know. talked to John Orthrow whose son is a builder, you know, sort of get the same kind of feedback. You know, I talked to some of the builders who came to the planning commission meeting and were complaining about, you know, building, you know, building things and whatever. So I think is a real phenomenon that I I don't know if is solvable but you know if there are 100 uh uh incoming second homeowners who are not price sensitive right I mean every builder is going to go towards

where they can get dollars and that means all their work and all their materials would you know we'd have to pay better. Um, which also led me to, you know, I played tennis with Pastor Bill who's in charge of Copeland Comics and he was in the newspaper for all the headaches that he was running into and I just wanted to make sure that, you know, that didn't apply here. He said, "No, no, we we're in a historic building and the money issues and blah, blah, blah." But he did say, you know, the Lutheran churches around the US, they're all looking at how can we u um use the fringe space around all of our churches to put small tiny homes on and make them available for people who can't afford regular homes. and he they he directed me to this website in Albany which turns out you know then I got a phone call from his son who's helping him and so you know Warren Buffett Bergkshire Hathaway manufactured home thing that they're trying to do you know countrywide u to try to make something affordable you know I don't know how that would work in terms of [clears throat] materials and things like that relating to the coast But, you know, if it's really $400 a square foot, then you have to go to some other kind of construction techniques or, you know, look look and feel. And curious, when you talk to Patrick and Scott, did they

Well, I I think Patrick is very interested in uh sort of the tourism invest invested in investment district or improvement district kinds of concept. Is that he is that money going to land trust or I mean what's

he you know I think it is he knows the money is going to be dedicated and is going to be directed to where it's something that is going to be necessary for you know it's not going to be usurped five years later uh by something else um or you know not going to be redirected into something else as like the tourism you know the TLT can uh today. Um I guess I'm trying to figure out the distinction between uh TLT being used for destination improvement. Well, that's the issue, right? It's like there's no there's no clear line that says it could ever be used for something like housing, right?

Right. Um so, well, the TLT or TLT, a tourism improvement, the TLT. I mean, there's a pretty clear line that that says it can. Yes, exactly. Yeah,

but a T could. So, you know, and it seems like we have excess TLT. So, dial it back a half a percent or 1%, but replace it fully with another half percent, you know, with an equivalent half percent or percent that goes to an a tourism improvement district that is primarily, you know, housing. So, how do I I'm not super familiar with how the taxation would work in separating out what a tourism improvement district is versus what DT collection is.

Well, my understanding is, you know, basically TLT it's the municipality is imposing a task, right? which can then be used as a municipality to decide. So if the rules from the state either require or whatever the tourism improvement district is basically is it paid to a different entity then so it doesn't it doesn't touch city copper that goes to straight to the nonprofit that's well yeah I don't know how

yeah I don't know how that particularly all works but it's basically it's a tax itself imposed by the tourism industry so you And I don't have a lot of information about that either, but and Scott wasn't, you know, super aware of what a tip could and couldn't do and stuff like that. So, do do you know what an option out there what uh the Hal You had the Halen um with their project with Brad Brown listening here. Do you know what the Halms how they financially got involved? uh what what they were doing in order to encourage this partic that particular project for interest [clears throat] proud ground and helping with that project.

Well, my guess is that it's probably like us. It's like doesn't have its own, you know, CLT has some level of complexity and they'd like to go they'd like to go that route but didn't have the expertise to do it. So, somebody must have known. So, so you think they just reached out to the crowd and said, "Hey, we we need help. We need help with that guy." You know, I was up in Atoria Saturday, uh, you know, sitting in on a topic about, uh, vacancy tax in Atoria and, you know, part of it was, hey, what do you guys know about CLT? Well, we're sort of aware of them, but, you know, we we think we can get this one through easier than other kinds of things. So, same story everyone else.

We're aware exists. Yeah. And you know and for me the right thing would would have done would to do would have been in October go to the gathering of all the legacy LDS and take two or three people or [clears throat] three or four people where was it last October um was it nearby because I see next October is sitting there nearby to go to it it wasn't bad where it was but it Yeah. Yeah. Cuz I considered just going and by myself if it wasn't going to work for

you got a slide here that seems like pluses and minuses about doing something with the RV part, but it seems like you're saying uh that maybe there's a way to start small there and learn and that's a trial run. I

mean, there's a couple there's a couple of things. one, you know, one is, yeah, let's build our track record on and get engage the community in some way that, you know, we start getting people to [clears throat] either give us homes or give us lots um and start small that way. you know, one of the indicators is, you know, let's take whatever slivers of land around the RV park that can be used like it comes up occasionally like there are some um you know I have mixed feelings of you know the RV park is a valuable tourism uh you know the other one is you know the free market is very powerful and we've probably seen lots of things through the that started off as middle middle housing that we lost. You know, it's whether it's El Creek uh condos down there or, you know, lots of different things that, you know, it's just too powerful and this seems like the most rock solid way to make sure that it would be restriction. I was wondering if we started some started small at the RV park uh and picked a spot. Is that going to be you know is that the start of the incentive to put together a nonprofit land trust? Uh I mean that's again it's the property and it's the organization and how do we

incentivize it and encourage you know a few talented individuals to I mean like the second person I went to reach out to was Chad because I knew of this stuff he would have had done with Arch Kate and it's like

and he had a nonprofit right so um you know but he is going to run into a lot of the things related to parcels around here is you know they're up on the sides and there's no utilities and that makes everything twice as expensive to build them and not you know even if you want to build them cheaply you can um so and you know and then the other one is all of these seem to have you know like cat came and prescribed sort of a threepronged uh board you know part of it is uh ex you know housing experts or housing uh uh people you know interested in that kind of thing. But a third are sort of community members and a third are people who want to live in these things and buy these things. So um any other questions? I'm just I just was curious again about that. You said that Chad he just doesn't have experience in landscape but what he was trying to do is something totally different donated landfall housing.

Yeah. Not really middle housing. Well, that I don't know, but because, you know, I haven't spent a lot of, you know, I probably had an hour uh Zoom call with him once and then we, you know, you and I and he and Richard and whatever, we had like another hour kind of conversation. But, you know, every time it comes up, it's, you know, we need to have some number of market uh rent housing to be able to make affordable housing. Well, he seems to be focused on donated land. Yeah. Yeah. And that's that's really that's the only way he thinks it pencils out. Of course, unless you had someone donate Yeah.

the housing like you're talking about with the rent trust. Yeah. I think it's both donated land and then federal and state funding. That's unclear right now. That uh kind of ties you into rents at a percent of AMI. uh I mean a local uh land trust could have some more flexibility. Again, I don't know we would even qualify for those kinds of funds that would allow us to build some things based on that requirement, but you know, we could certainly do some things that would be at least a little more reasonable market rate.

Yeah. Um I mean to me the you know the the thing about it is you know it's either buy the land or get the land and you know and then all the rents are raised basically you know uh set up to you know to be able to pay or build um you know the structure that's out there you know the dwelling. And yes, you know, the the cost of a lot right now is not easily swallowable, but on the other hand, you know, the realization is we're saving that land for generations. You know, it's it's sort of like a North Coast Land Conservancy kind of thing and of we're saving our community as opposed to natural spaces outside.

I don't know. they're buying property. And I think we've we've seen it, you know, bought, you know, I mean, like one of those examples I did was the, you know, the the place behind the RV park there was,

you know, it's I had two units and maybe there was a spot for another ADU and, you know, somebody bought it. It's up for rent right now. It's 2,000 bucks a month for, I don't know, six or eight 700 feet, which what I heard. You know, I the Riverrun the River Run Place in Seaside is now open and renting and they go from 1,500 for like a 600 foot 500 square foot to 2500 for like 800 square ft site. So, not quite affordable.

So, just kind of just to kind of summarize this from for myself and hopefully it may be clear a few things. nonprofit doesn't have anything to do with the city. Um well, I mean like one of the benefits could be as a nonprofit, you know, [clears throat] it's exempt from certain things could be exempt or reduced property taxes could be reduced or wave uh building fees or whatever. But it but it is separate from the city.

Yeah. But it's not an arm of the city. It's separating. [clears throat] Um, so that means, excuse me, the city isn't a landlord. The land trust would be the landlord or the seller with the and the leasey or of the land itself. Um, and this is just something that there are builders that are philanthropic um, and they will they will donate their profit. So basically they'll build I mean you're still going to pay cost for all the materials but they donate their profit. They pay their guys whatever. Um so you know that is another thing to look at. I don't know if you've looked into that.

I'm sorry. What did you say? What was the board business you're talking about that there are there's builders that are philanthropic. So they donate that and well originally it was like is there one or two builders we could go partner with to you know to help either renovate or build an ADU or whatever. And then once I realized the whole going cost of doing business as a builder here it was like no maybe the only way to do this is ask each builder to do one like every other year. Well, and that's third year

and if if you don't ask, the answer is always no, right? Um but um and but if the nonprofit were to be set up and the city was your first buy in, the city donates a couple lots or something, donates some money, then that gives you a little edge into being able to go out to people and say, "The city is behind this 100%. this is what they've done and we want, you know, we'd like you to join us,

right? Um, I mean, the biggest thing the city can do is back is probably on the building side as well of, you know, we

we want to be able to put these up, you know, let's say an ADU or if there's a vacant lot and we want to do a duplex on it or something, it needs to go up easy and quick and with, you know, everybody on board on the right types of materials and No, no, the nonprofit should come with the right look and feel and the right uh level of appreciation on trees and the wetland corner of the lot and stuff like that. It's it should be the most flexible group the city gets to work with.

Well, and I think that even you can get buy in from power, gas where they'll energize, bring utilities in at a extremely reduced cost. Um I mean they're a lot of work, right? third. Yeah. But it but I mean the the whole starting up point with you know the thought behind that is if we can get lots of and cabinets and donations to do stuff like that within the town you know all the utilities are already there. Some of these things you don't have to do much you know it's like do nothing. You just have to start right there. Um so yeah.

So you're thinking though I'm just trying to start trying to wrap my head around this. So you're thinking of this land trust actually renting not not the whole idea with Chad Chad's group he's talking about buying you get equity in the house itself

that's how most of these that's how most of these work you know but you know think about I've also gone around and talked to a lot of people who are the renters um and it's like I don't get the impression everybody wants to own you know it's more of they want a place that they can be at and be able to afford it. You know, there's other city and village employees I think would be that, you know, so I think there's sort of like a little bit of both and uh which all you know is all fine. Well, and with that with something like the land trust, there is um a whole lot more rental security.

Yeah. The renter, right, would have to really ruin that relationship. It would be on the renter to ruin that relationship. Yeah. It's not not just home to second

it is what it is that I mean but you know [clears throat] there's a lot of issues you know it's there's a lot of there's some level of complexity for a very small town. So it's like do we need to partner with somebody else or what's out there and how would we make it? I don't Yeah, I don't have those kinds of answers. I don't think you do until you go spend time people doing some of these kinds of things and the land trust itself would essentially manage any philanthropic efforts or ask for donations or ask for reduced sales prices or uh or whatever. I guess to me it really is open.

I mean what the way it was pitched to me was you know it's it was brutal but uh actually real. It's like on one hand we have a lot of you know old people who live their entire lives here and they'd like to see it continue on even after they leave and would they donate their house or would they donate a chunk of their proceeds? Some people are already doing that with North Coast Land Conservancy. U you know and then we know that some of these people also have some of the lots um you know but then on the other hand we have some sliver of I'll call it super wealthy of you know and and they've been here many many years and probably plan to stay here many many years. They would never donate your house. You wouldn't want it. But it's fair asking uh to be one of the contributing uh you know entities to what they give give to you know there's no harm in going you know and then like I mentioned before then there's like all these other second home owners who are here for 10 years it's like hey leave a slip you know you've enjoyed it you know and you're getting a half million dollars in appreciation leave some sliver behind, you know, enough that we can combine those slivers and make sure there's another employee who pays it by.

Another um thing to look at and I was did research on this years ago, but is Habitat for Humanity in their model?

I should say for the CLT, I'm sorry. It's clear the CLTs have a wide range of how and what they build, right? So, some of these are Habitat for Humanity. Everybody get together and build a place. And then when we get done with that one, we build another one. And and then some of them are just single lots and single homes. And some of them are now more doing complex and stuff like that. Like I said, it seems like most of them are all focused on voting. And I don't know And I I would want to go understand that uh rationale and model a little bit more. My suspicion is, you know, if you lock somebody into owning, you know, they're going to uh uh take better care of that unit than if they were a renter. Um, and you know, but just by the algorithmic portion of it, they they get to walk away with some money where [clears throat] it's probably that much. I don't wrap my head around if uh the city put up hundreds of thousands of dollars or property uh essentially bring it to a land trust. uh how can we assure that you know our priorities are being made met you know the goals of it are are being met uh you know that's a good that's that's a good question and uh it's also made me think of other similar kinds of questions so you know I think this sort of threeprong board is very important as opposed to a set of experts or whatever where you know we all have to be do the people who want these places the people

who live here and they're providing the money working with the you know the real estate experts or the building experts that's on that board are all in sync um you know because I wondered you know what's going to happen to pre 2043 right and shwood in 2043 uh there's nothing there that says they have to continue on as they are. Um hopefully they would. Um but you know their investors got their money out out of the tax uh credits and everything so it becomes their property and you know they can ask themselves do they want to be managing this property or would they rather be managing some other property and sell it and be able to manage two more properties someplace closer to where they exist. I didn't know him. I had a conversation with Dan Brown very very early on to see what he knew about. He didn't. And questions. Well, thank you very much for all. Okay, next we have the transient room.

Mayor, members of council today to u go over the transit lodging tax was just uh letting Jen know that it's been four months since Rand Neil has told me I've been wrong about something, so I kind of missed out. [laughter] So the goal here actually is just to u to kind of go over definitions. Let me kind of recenter you on where the tax is right now. Um I have some um next slide there. Here we go. I have some um examples. I'm not trying to compare entities. I just what I use those entities for is examples of what other entities are using their the for. Um the projections I'll get into those a little bit and then just some potential ideas to go. What I'm really looking for here is for for us to give you the information you to give us feedback. Is there anything additionally you would like forward or other projections you would like to be? So all right slide please. And next one. Next one. So transit le tax. This is one of my favorite governmental definitions of um all time. Transient room taxes constitute debt owed by the transient to the city and the debt is extinguished only when the tax is remitted by the local tax trustee to the city. A transient is defined as a renter of less than 30 days. So if you're more than 30 days, then you actually don't end up paying the tax. But anyways, that's it. So our current taxes are um the 6% where all funds go into the general fund. That was passed in '91. There was a 1% tax passed in 2010. That's for the um for TAF. Uh 7

goes to tourism arts.3 back in the general fund. Uh then uh the chamber uh the one that's currently passed through the chamber uh passed in 2015 and then of course the tourism renovation fund was passed and uh implemented in 204. So it is the total currently it's 9 12% 7.05% of that tax goes into the general fund 7 to 7 the chamber and one and a half the tourism facility renovation fund. There is also county TRT which we receive 7 of 1% that comes through to us in the county TRT also. So other jurisdictions so what I want to show here is um just to give [clears throat] you an idea um just some jurisdictions. So I think um it is difficult regardless of the size to actually compare your revenue streams amongst uh the different jurisdictions just because each beach basically has the other way depends on how many rooms you have etc etc. So but what I wanted to show you here is just kind of what other jurisdictions had and what they've used this for. For example, in Atoria, they use it for promote Historia, which is essential their chamber. Uh, Cuth Bay uses it for art and history museums, plus they use it for the community events promotions, right? So, like hanging flower baskets, uh, Fourth of July, etc. Uh, Eugene uses it for live arts and entertainment, community and uh, and a farmers market. And then Seaside uses it for their convention center and the prom, right? So those are all kind of the very broad uh plethora of um things that they use the and this is the point7 that they use for this um seaside kind of lumps it all

together to throw it in the but they also show really use it for uh for for police etc. But that's [clears throat] [laughter] well sees also all their marketing and the visual right. So uh next page

turned it off. So in our so that's just that just I kind of gives you an idea where you when we get a little more is that you're going to have you will have access to money where you have I think a lot of different programs that you could fund if you wish via these funds. So what did I do with the financial projections? Randy is right in that two and a half on an annual increase is historically low. However, in this year, first two quarters, it's not that low. Um, the other thing is um um I show when I'm showing the projections here, I've removed all the funds that we would that were proposed to potentially spend on noose. That's like 6.6 million. Um the projections account for current obligations. So, those things that we're already doing, right? For instance, in the county TRT, we are paying for debt service and we are paying for um we are paying for debt service and we are paying for HRA that goes into the general fund. So that would continue on. I showed the chamber uh the money that goes through the chamber that would still be zero. I didn't make any assumptions on that that you know would uh grow to a certain degree because we would cap that, right? I didn't make any of those essential, right? And the basically total of all TRT funds is about $8.2 million. Interesting.

And that includes that excludes the money for NUS. Yes. So I've pulled the money. So when you look at the financial snapshot here, next page, please hold the money out for Nik. Can you clarify what the 8.2 million represents? That's where between the general fund and all of our other funds is how much PRP I get in a single year.

Okay. So that's that's the total pot that comes to us every single year. [clears throat] Okay. So so in the 20 so if you look in the financial snapshot so you'll see the the fund 1.5%. So that's the the um tourism uh facility county TRK Taff Chamber right. So you'll see that there are 2526 estimated balance is zero because all of that money in the fund balance would be used for noose. So that is the assumption that is made here. Okay. Uh county TRT um you will notice that we have $1.8 million that will just continue. We basically the ongoing funding currently is for debt service and and money for HRA. You could always change that of course. uh not the debt service police, but you could change the hrack. Uh and then Taff um is what um they are what they currently will have available to spend at the end. And then above what their current obligations are. So not what the new authority you've given them where we're looking to expand their grant program or any of that. This is just based on currently what they do right now. So that'd be about 190 a year.

And the five-year balance is based on the growth.

And the five-year balance is just ba just pretty much based on growth. Again, these numbers are going to change, right? For instance, the 1 and a.5%, right? Shows 810,000. I did not [clears throat] make an estimate of what it would cost to do the the maintenance and ongoing operation of makuse, right? So that would most probably come out of here also. So that those decisions have been made. But then also again I I did the 2 and 12% on the on the revenue. So we're probably somewhere in the ballpark. But this is just really to give you guys an idea of what kind of funds you would have. So again this is essentially we have completely paid this model. We've completely paid for noose and this is ongoing no other changes. Okay. All right. So then what are some recommendations and I should have probably said some ideas about these. So [clears throat] what one of the uh recommendations was staffing. So we mentioned this at the retreat uh hiring a sta a part-time staff member. Their responsibilities would include the TAC committee. Currently um Jenna does that. They would also be responsible for managing the chamber contract and then other tourism grant programs. And what I mean by that is with the money that you would have that would be available above and beyond what we currently have intact etc. there'll be additional funds that are available and they would they would this individual would help manage those funds. So probably through some grant program maybe funding additionally in TAP something like that and then on two was uh the recommendation would be develop additional grant programs. So u as I said in examples in other

cities downtown beautifification additional music trails uh there's a couple of uh cities that have used it for trail programs etc. So ideas like that where you would invest in something that would attract tourism. And the last is and this is um actually on an ongoing project we're doing right now is that is we're looking at implementing uh electric [clears throat] collection process and that's not just to help the city out that is also to help out the uh payers of the tax. So that's our goal and that that um the current funds would be used to help fund that program and so really that's what I came to you with and then just really wanted to open it up for discussion and get some additional direction. I just out of curiosity because I did um look at seaside and copied out their fund transfers for 24 anyway and they did use some of the um TLT tax for a certain amount of it for public safety you know they rated it

some of it for emergency readiness and some of it for public works prorating it you know for what goes for tourism and what doesn't and the same thing in TMA They use some a proportion of it for public safety, farmers market, tree maintenance and water fund loan and they proportioned it out again what percentage would be servicing right you know the

so technically in theory that's what we do as well because what they do is they actually take the general fund or general fund TLT and then make an allocation towards their public safety. We just throw it into the general fund pool and pay for all our police and pay for our farmers market, etc. So, um it's more of a reporting mechanism on there. I did talk to their uh to Seaside CFO and it's the way it's more of a kind of a a porting mechanism the way they do it. So, it's not that different from what we do right now. So they don't like take they don't like take the 70% and are tying it to they're taking the 30% and making sure that it all equals out at the end. So it's still got a 7030 split at the end of the 30%. But um one thing I didn't mention here, so there is another house bill uh in in the short session, House Bill 44, 4148, sorry. Um and that is to change the current split from 7030 to 4060. Uh I don't [clears throat] think it will go forward in a short session. It could, but I I don't think it would. But I also bet that in the next long session something will happen because that's historically kind of that gets floated once they try something in the short and then some kind of compromise will happen in the third session. So something will probably happen. So what do you see this staff member? They're going to provide oversight for TAC chamber and then I guess the other is all the extra money that we're looking at on the 5-year projection. Uh

it seems like that's someone who's really kind of got a tourism mind, a marketing mind. uh that understands the uh legal use of the funds and probably don't totally understand the legal portion of it but they are definitely tourism based would be my guess and then they have they have support from and some marketing experience to be I would chain where we haven't developed a job description or anything like that. Yeah, I think I think that would be important that Eric has said, you know, a lot of times

uh you know, uh council tries to provide oversight on that and I feel like we're kind of lost and some of us have marketing experience and some of us don't and we're always changing and I do like the idea of someone very being having a very consistent person following a consistent plan rather than a varying with each changing board committee your calendar and then it comes as a staff recommendation. Yes. Right. Then we have

Yeah. I just I think [snorts] as you're looking at what we're doing, we're looking at the with the chamber contract I think with TAC and expanding their responsibilities and then the amount of dollars that we're looking at potentially beyond once we've kind of got a cous going. I think that this is potentially a much larger program that somebody to have eyes on that has expertise that like we're saying I do not have and maybe it's this person that figures out because tech is you know we've kind of pushed it to be that arts tourism events uh and now we're getting a lot of people on it that are very artminded Uh so I don't know if it's this person that will be looking at how we start to break that up and making uh some recommendations about you know how much should we spend on arts and how much should we spend on parks and trails and how much should we spend on downtown beautifification or

or event program or I would expect the individual to to kind of own the program right so to make recommendations for those levels, right? That would be our job, I would assume. It seems like we have to come back to ground zero a little bit and look at the tax funds and look at, you know, the excess from the chamber contract and [snorts] then the five-year excess that you're looked at and and and compartmentalize that into some areas. I guess I'm not understanding though when you say something about we you said something about marketing that intrigued me because that's what chamber does

and we want someone to provide some oversight some more consistent oversight okay so when so when the chamber because one of the recommendations that I guess I made um was that the chamber turn in a marketing [clears throat] plan three or six months before the contract renewed and that way this person could absolutely review that marketing plan and give um more insight. I see. Yeah. And oversight all the sites. I understand. and come to us with their recommendation to accept that plan. And

um so they they just have to have some marketing experience to be able to provide that kind of oversight where we may or may not be able to as a council based on who got it or want it. Well, [clears throat] it takes a lot of time, you know. Yeah. What's recommendation three? So, um, you'll no I well, if you are a payer of the tax, which two of the people up here are, um, it is, uh, an incredibly we're collectors and remitters. Collectors and remitters, I'm sorry. Collector,

collectors, collectors and remitters of the tax. Uh, it is a intensely manual process. um both from the end user. So the uh both for my prepare food patch and from the uh uh transit logic pad side but also on the end when we're actually booking it. It is all completely it's it's manual. And so what we've got right now is a project that is interviewing local businesses, interviewing my team, essentially developing what uh a software answer and a process answer would be to make it both easier on the end user and easier on staff. So we can we would have better data. One thing is we're better data. it would be easier for the um people who are paying that we're sending bags in to actually pay it. So that's what that's what we're recommending for that. Have you I I prepared um [clears throat] but this um but have you looked at the the way the states collection their electronic collection at the state level works? I haven't done it. I have not I I have been remiss and have not looked in detail. Okay. Both of us.

Yeah. [laughter] Anytime I felt that anytime you deal with the state, there's a lot of paperwork. The TT at the state is supremely easy. [clears throat] Have they just made it super easy? I think for that everything else is a nightmare, but that the the TLT remitting TLT to the state is my opinion is

it's like a gold standard of just four boxes and you're done. It's is very very simple. in in our office between like in um the end of June, beginning of July, I lose two staffers for 3 weeks based on business licenses and TRT and prepared tax remissions just because it again it's all manual and you know then we get a lot of phone calls and etc just because people are like oh there's something wrong with the form or something like that. So, we we have sufficient funds. We should be able to make it far easier for everybody to use.

I um I had the opportunity to talk with um the consultant from SSW. Um there I was expecting a gentleman, her name is Alex. Um but anyway, um it was a good it was a really good conversation. I felt like she was um truly invested in what she was trying to help put together as for some recommendations for the city and [clears throat] um so I it felt good to be a part of that process and and explain to her that it needs to be easy. We need that streamline function. I don't like writing manual checks. I mean just writing the checks and balancing the you know getting all the checks in and putting the bank and the whole thing is three weeks that's a lot of lot of time to lose a couple so it'll be cool if and implementation 18 months

probably we're we're targeting I believe we're right now stop would be somewhere around January of 27 if not have to pushed out to survive. But yeah, that would be where we're targeting. It'd be cool for you guys if everything could be done at once, have one date. That's what we're going to try. That's what we're going to try. But we don't again, we're just in the back fight. Yeah. [clears throat] Thank you for including me.

So, anything else you would like to see us? there's like I could I mean for instance like the on the staffing thing we can move that forward during the budget process and have other discussion budget process with regards to that. So, you say for part time, how many hours are you thinking? I would think I would think halftime. So, half time. Um, yeah. Yeah, we'll see. Again, we haven't formed a job description or anything like that yet, so we would see

would be interested. Do you happen to know the suggestion downtown beautifification and the work the seaside does for their uh problem improvements? Um he looks at hangar decoration etc. Do you know what the extent of beautifification can be stretched out to like what is like partial funding and varying utility funds to make it look pretty like What where does beautifification end? And

I think it would and again as we would get closer to that, I would think that if we were looking at developing that program, we'd want to go to legal. I would think that it would be more geared towards something that is going to attract, you know, like people come down to a Christmas village or something like that is what I would I would see. But I would definitely float if I could power if I could bury power lines. [laughter]

A good question. I'm not making sort of weird people arguments at this point, but [clears throat] that sort of thing, but that would be an optional defense. It's not something that be considered improvements. Well, consider the prom in general, probably anything on the prom qualify, but they're obviously using it for lighting, street lighting, you know, they've got the whole seaside trademark, street lamp, but you know, they're not only on uh on the prom, but they're

uh so but I'd be curious, same question, whether whether that process over. So yeah, how where that line goes from beautifification to just saying we're utilities that it's not qualified less. And if again if they change the mix of the percentages then you could always backfill or put it in the general fund and then use general fund money to to cover that. Would it cover um repairing the public parking lots, the sea curbs and things in there?

Uh probably some of it, but I think all of it could. I kind of agree. I I mean, we could definitely make that argument. I think that argument could be made that that's true real property the purpose of activities% you know used for those of us who live here that have you know most people that need to park there are only here for a limited time every day.

Well I think these recommendations are good. Okay. I kind of question develop other grant programs. You know, is downtown beautifification going to be a grant program? Is uh are parks and trails going to be a grant program or are just something we do? Yeah. Add add budget money that is required to be used, you know, and satisfy the law at the same time. But so I only I only question the word grant in all of that.

When when I was thinking grant for instance, I [snorts] guess what was in my head was that the maybe the um parks committee is looking to update all the signage on on the trails and then they would come to TA to get the funding. So that that was kind of what I was thinking when it was grants, but it doesn't have to be that. It could be just that we have money available. There's um or would staff person. Yeah. Right. Yeah. Figuring that out. There's something that um

someone in town has been doing, couple people in town have been doing the last couple, I'm sorry, uh that have been done the last couple summers and that's the movies in the park. And I think that it's been paid for primarily by the businesses. I think it's been a business sponsorship and it's they've gotten a permit to use the band stand. Um, but is that something that could be consider considered for grant for attack grant money? Yeah, I think that's important.

Yeah. Yeah. We're also talking about expanding these into the winter navigating this arrangement working with um in the chamber because you know in summer cut it off but um it' be more of a local thing who's here but um it's just something else if you're looking to use the tax fun. Okay. Okay. I guess if you have enough direction I do believe I do. Okay. Thank you.

Okay. Yeah. All right. We're back in session and the next item is the Lake Park and Park element design construction services.

Yes. Um I need some idea from the council. Uh we can go through we have both contracts here. We have a contract that's redlined and then a regular contract and then there's also some information about CGC but um so we can either go straight to the contracts or if you'd like I can give a three to five minute presentation on principles of CGC. I just didn't want to go ahead and get into that without if you allow me. Do we need that? I think we had a pretty pretty hefty discussion about a few

a couple times. Yeah. Yeah, I think we're okay with

Okay. And then if you want, we can just go to whatever sections of the contracts or else you can go ahead and have an I guess conversation. I have two two questions. One was a section of the contract and one was just a general comment on it. Um oh sorry section of the contract section 3.1 in the contract um the scope of work. Uh I believe the question was asked I don't remember what the answer was so I figured I'd ask it again. Go section 3.1 there. Um services provided by the city. Um, one of them geotechnical. Um, the first one we we don't have a geotechnical engineer on staff, but we have geotechnical reports already done for the site. Is that my understanding? Is that is that what's

we I don't know if we've actually done the geotech reports, but these four disciplines are usually hired by the owner. Okay. All right. I believe we've had we've gone through a lot of this. So, we're pretty far along. That was my understanding that we've had those reports. So, the reports that were whatever reports exist, we own. Correct.

And Eric, I just wanted to point out that we do have an on call contract with a geotech um our old one retired and we engaged with another geote. So, we have them available for the project. Excellent. And then thanks.

The other question I had was not on the contract or might be wrong contracts execution, but uh it was a concern I had kind of thought about or it's not it's it might close to the top. I don't I didn't break down what page it was on. Um like I said, it's more of a comment of the process as a whole. Um, there's a concern I brought I thought about I mean I brought it up and I think but a couple people in the community brought up to me of are we going to end up in the same similar situation from the previous iteration if we have the same maybe it's the same individuals or the same specific selection type selection committee

for the for the architect project or are we going to end up in the same

same We we we have we have different parameters set. We have we have a maximum budget set on this. We have some some additional things that are set in this contract in this potential RFP that goes out. But in that selection process, are we going to end up selecting something that doesn't it puts us in the same same situation where there's large in the community that doesn't agree with the vision that the the vision that we're presented to council? Do you This process is geared towards um competition

in every at every point. And so there's a pre uh competition, if you want to call it that, where people just review the materials and suppose we get six proposals. Um they review the materials, they go through um everybody erase it on their own and then the uh the moderator takes that information goes ahead and determines who the top three or four are. And then the group decides well you know for me between three and four was a very small amount. I would like to review four. Everybody agrees you can go for four. Then you call those people in for interviews and then you have the same kind of the criteria sheet that you're evaluating each one of them on.

And then when you get done and suppose you have five people that are evaluating and they're evaluating three different groups. when you get done, that number is the one that is what you're supposed to go to for um initial uh negotiations. Okay?

So, you kind of get guided that way with this because that's the way it's supposed to work out. I always felt in Florida this was set up by the biggest firms because they tend to win. But um so it's it's a little hard to go ahead and say, "Well, um I gave this one 25, I gave this one 23, but the one I gave 23 is local, so I'm going to nominate them." It's not that's not how the process generally goes.

Is is there is there points awarded for business from from here? So what whatever scale I guess is 10 points if you're within the county, five points if you're in the state, two points if you're outside the state. Like is there a point value associated with how

I can check on that and but I you would need to be able to say the reason I think that distance from the site is 10 points is this. But if somebody is willing to drive from Lake Asiggo and they say, "I'll be here every day." I don't know if you can even justify that particular point system, but you can check on it. So, were you questioning like the the selection? I mean, I can give an idea of how it could be different that

I I don't I don't know how to improve it or how to make it different. That was that was just something somebody asked me like if it's going to be the same style of selection committee, aren't you going to the same architect or aren't you going to send the same process? [clears throat] You think that the I

think the problem with the um previous selection by the selection committee had had to do with the process of selecting them or the actual firm itself. I just think that uh some people thought the design was too uh lavish for this town. That's all. I don't think it has anything to do with the quality of the design team or the quality of the of of CEDA or anything. I think you know if they have they could have easily designed something smaller. I just I just wanted to float that idea about the selection.

I think having the establish high amount to this project for whole. Yeah. Pretty much. Yeah. But yeah, I just wanted to quote that normal if I had I um had a couple people come to me as well about making sure that there are different people sitting on those committees um so it feels different. Um, well, do they know who was sitting on the old committee and they didn't think they were capable of making I I don't think I don't think

Yeah, there was a list out there one point. Um, who was who was on those committees? I don't think we need to get into individual names. Well, and that's fine. I think it might be important because these are some good people. You know, Barb, David, Jeff Adams, Darren Devonte, and Russy Barrett were on the architectural for Can Beach Elementary. And it was Migan. Uh me, Jason Shmerhorn, Jeff Adams, Rusty, and Trevor Mount were the architect for the police station. So,

so that was staff members. Were there any citizens involved? Yes. Well, Barb, I guess you're a citizen. I think so. I hope so. Okay. So, but anyway, um some of those people don't work for the city anymore, right? Maybe a couple people. Um, but I just I mean it was brought up as you know maybe we have we try and do it a little bit different this time so we have a little more diversity. Maybe maybe a couple more citizens.

I was going to ask is there like a request for volunteer form like for qualifications or something like have other committees? No, I think that they're just chosen. No, no. How do you like would that be an idea to go for this election?

Yeah, we find people who are interested just like when we select Yeah. like you said like district committees then you get it's it's much more transparent and you get a bigger cross-section of people applying. you know, you don't have to make it so it's a giant command, you know, you can't operate, but I mean just for the two or three citizen people on it, it'd be nice to, you know, have a a choice based on qualifications or familiarity with, you know, um like comment on the selection process is that um whoever you select is in for a lot of work

and so they got to be willing time each proposal is something like this and then you know you uh you got to fill in the points and all that kind of stuff. So it took a lot of time and so you make sure they've got that kind of time. Yeah. And and I have to make that clear in in asking for citizen involvement. You know they'd have to be willing to contribute this many hours per week or per month or whatever. You know otherwise don't apply. this is just selection of the designer right and from there there's a lot of but through the whole process and

uh and you know a lot of us approving and moving forward over designs so um I think that I think Lisa the best word I think you used is transparency I think that that's what people have come to me asking for instead of just an appointed committee there's actually a selection like it's a cabal to sit You know, I mean that's kind of dramatic, but that I heard that too. So, you got two opinions. You got the one for the um the contract or else.

So, other things with the contract.

I have a question about uh section two. Um, fourth paragraph 2.1. Um, I really like the description. Uh, the city desires the site to become a park with parking, restaurants, interpretive trail, restored landscape, public food pantry, and possibly semi-imposed structures such as picnic shelters. I think that really kind of defines the general things that we're looking at. But then it does go on to say the food pantry is currently housed in a structure located in the parking lot of the property with the city's intent being to temporarily relocate them inside the school. So that's a little bit different now. Until new location can be planned, the selection [clears throat] firm will be expected to find and design a new permanent home for the food pantry, preferably on the existing site. So now are we using the tourism dollars to uh find and design the new home for the food pantry?

The food pantry has its own funding. We probably need to supplement it some, but it's general fund funding. And that was my concern because I knew we had funds or are we going to deplete part of the tourism funds that we want for the park? Uh so I I don't know if any of that I have the same same question. I I right there same same sort of thing. Are we in the is the food pantry portion part of the same budget as the No, because having Well, but this request said that it is.

Yeah. I think that if you're going to have a contractor on site, then it makes sense. It says you're going to remove that building that they are the ones that hire the contractor who has done so. I think people are thinking that possibly you're taking that 6.5 million and in that the cost of building a new food pantry coming out of out of that and that obviously I don't think that's what you No, it's not what we're talking about. It doesn't say build it, but it does say the design of it. Uh so well it would need to be designed to fit in. Yeah. You want it incorporated into just a totally separate thing. Yeah. Even if it's just this is where it's going to be on the design,

right? I think it's a little bit more that um but anyway, so this contract is saying that uh we're going to design the food pantry within that budget.

Yeah. And some of this was done and completed when we when we shipped this out to you. And a lot of things have been happening with the food pantry in the meantime. So when you go through this, make sure it says what you want it to say because uh things have changed. Well, I'd like the design of the food pantry to be incorporated into the into the park as part of the budget, but not the cost of building the food pantry and not the cost of, you know, whatever we bring in there.

I don't think that should be that should not that should be paid for from the general, but these are all TLT dollars, right? Wait. Uhhuh. currently but we can we can supplement easy enough with the current job and just a question for CL. So who this might be the wrong conversation but I'm going to ask the question anyway. The food pantry is being paid for the new food pantry is being paid for by who? too

and then a new lease will be renegotiated. Mhm. But what happened I think is that the city uh the school board there was a building the use of it to the um food pantry city took it over. We let them stay. So I think if there's the possibility of making any changes that you want to make, somehow we need to make sure that all the parts have a home at the end.

I would also suggest that we take the building down relatively quickly because there's really no value left in it and there's an incredible view to the west that has been blocked ever since that building has been. There's a a grove there. the ocean. Um, it's probably worth it to get everybody's creativity going to get that knocked out of the way. And then something the city can do and take that responsibility out of this scope or even if it's in the scope when they first shut it down, we could say that's no longer in the scope. But I think that might be worth it just because it's such a it's my favorite view of it. I

Oh, I think that's a great idea, Le. But the scope is describing $6.5 million and it includes uh does it exclude somehow uh the construction? It might include all the whatever we have for covered areas for the park, but does it then exclude the construction of the food pantry? And is that clear to the designer?

So maybe make it clearer in this contract that the cost of constructing a new food pantry is not included in the 6.5 million. Yes. Yes.

No, we can do that. Um, I just want a little bit of time to think about do we want to make the responsibility for moving in if that we're going to move in a trailer or whatever we're going to do to the classrooms, however that gets worked out. Do we want the contractor to be responsible for that where we can split out pay the uh the money that's spent and then put keep it in the general fund? That make sense? No, you try again. Yeah,

you can you can have a contractor and you can have do whatever you would like them to do. And if it's removing that building, for example, or placing or placing or building um whatever you want for the the food pantry, you can put that in. You can also take it out after. But whatever happens with the food pantry in my mind, and I think it's what the direction that you're providing is it comes from the general fund. The general fund does have some funds for that. It looks like the way this is written, it looks like it comes out of the six.

No, we can we this paragraph probably needs a lot of modification. Okay. So, we can modify that to make it clear. Yes. uh that the construction of the food pantry uh is comes from a separate budget, not [clears throat] the 6.5 million budget of the project. I think that's that's where we're all trying to get. Yeah, that's true. Can I ask a clarify clarification question? Yeah.

Uh that sounds fine to me. I just want to make sure we're still okay with the cost of the design um being part of this whatever contract flows out of this RFP. The design team will still be um designing the food pantry location wherever it is and that cost is going to be part of this contract. the design. But then if we're gonna do that, that's fine. But we need to have an absolute budget for the food pantry out of the 6.5.

No. For But there needs to be an absolute budget for the food pantry. There's about a half a million now. And it can be supplement. Well, it it can be. I I just And I am absolutely a proponent for the food bank. Absolutely. But I'm having a hard time with the city paying for a building for the food pantry, paying for all of it.

Um I I don't know why. I I don't know why, but but I'm just I'm I mean, we're you know what that that's why what's the lease going to look like in a re in a renegotiation? I mean, a dollar a year is that's what it is now. I think um I don't know th that's how I feel in the moment. I'm sure my mind can probably be changed or altered in some way, but um drugs. No, just kidding. Altered

drugs. [clears throat and laughter] always

I I think I can understand a hesit hesitation wanting wanting to put a wanting to put a a cap on it what whatever it is in terms of construction violence. I think I can understand the a thought process that had to occur to me when you were saying that is we have a dozen other nonprofits in town that are providing different services one way or the other that aren't getting the special treatment of getting a building from the city sort of conversation. I'm not not again the same thing as at all we shouldn't be doing this. I'm just reminding us that there are other nonprofits in the community that aren't getting a new building from the city.

Well, because they're not in the same situation as the other nonprofits, but the the thing I guess the idea of having a cap on how much out of the general fund were willing to spend on a new food bank. Well, there's no wrong no problem having a cap on it. That's fine. Yeah. I don't know what it would be, but that I have no objection to putting a cap on the on the amount we're going to spend. Would it be helpful for the designer who's responding to this to have a square footage that we're recommending for the food pantry? I don't know if the um what is it now about 2000? Yeah. Yeah. 1971.

Yeah. I know that fear of that budget might you know that we might try to design the Taj Mahal for the food pantry but well that's why I think it's important that we have a budget for it

what we can ask the design team I'm sorry that's a visual that I'm not going to be able to let go of um but we can ask the design team to do um and we can put it in here and we'll probably if we put it in here we'll put it in the contract as well is um a separate cost estimate for the food pantry construction so that we know what we're looking at um in terms of cost and and so we can start planning financially for that construction piece. So that can be a specific component of the requirements for the design team so that before we get to construction, you know how much it's going to cost, how much is going to be required from the city and so on and so forth. Does that sound okay? Yeah. Yes.

Okay. [clears throat]

Yeah. So good. Okay. Okay. Other things my only other thought and my uh is the first paragraph of the invitation of the request for proposals. Uh the paragraph city's intended use of the property upon redevelopment is to primarily serve as a city park and secondarily as a space for community related events. I kind of get what that means. What we're talking about community related events that maybe a street fair kind of thing.

Exactly. Yeah. Uh, is that clear enough for the designer or is it is it spelled out enough later that I don't I just don't need to worry about it. I think right off page three at the invitations I think it's back this way. It's at the very beginning. Yeah. Page three. The

invitation was the newspaper. the invitation what goes to the newspaper and so that goes in the newspaper to try to draw people's attention and then the actual RP is pretty much the rest of it. And I don't know if that if that description should be better stated in the paragraph that we were just looking at when instead of just uh possibly semi-cloed structures such as a picnic shelter. I don't know. And uh well I can't I'm not following

uh I'm I want to make sure the designer knows that we're looking for space what kind of space we're looking for for potential uh community gather but we listed them all out later on about what we would like to see included. Mhm. This is just a brief paragraph we referred to when we talked about picnic shelters is is spelled out in that paragraph. But a picnic shelter could be a roof over a picnic table. It could be depends on what what the budget allows and what they design.

Yeah. I think maybe that this your question about the space for community meant that I think that might be looking too deep in the weeds at this point. Yeah, I I think that potentially gives the applicant an idea of like, okay, this is not just a park with six wings. They want they want something more than that. And then when we get to the the face to face with with an architect, that's that's when that that sort of discussion comes out and this is the ideas that we're thinking. That's the way the process works.

It's going to be like this big. this part is going to be like this big and it's an invitation for them to go look at the RFP then they go look at all the rest we start it's in the business this is what people look forward to to find right yeah and then everything else they would see the one thing that I the one thing on that paragraph though that is confusing to me is and several classrooms Yeah. I don't that sentence doesn't make sense to me.

This the bowl underlined there. Is it almost assistance relocating parking lot and several classrooms and that makes it sound like the classrooms are being relocated which they're actually being Yeah. It's just not artfully written. I think this needs to be written. to make it clear what it sound. Yeah, it's hard to tell what Yeah, we know. We know. But you know, how about currently located in a structure in the parking lot? Well, I mean, it's not important anymore. We don't even have to say that. We could just address.

Do we have to even say that? I mean, say where it is now. No, I think we just take that out. take from which from the word from the comma from which all the way across could just be taken out. I think so too. Yeah. Or or which is located on site. Yeah. Which is [clears throat] even better. Change it to which is located on site. So the class from there over out and then on site

good but it needs to be clear that it's going to remain at that site. It is clear in in the section 2.1 that the finished yet. Okay. Anything else?

[clears throat] Nothing else. No. Okay. So, [laughter] all right.

Marching boards. We have the changes you guys discuss, but we did not decide on a selection committee. So, is that something you want to talk about on the March meeting or do you want to determine who's on the selection committee now or are we going to process that we advertise it? But then does that go to council or council chooses on it. So how are we going to finalize that loop? And then the other one I want to talk about is you guys talked about the selection criteria that's in section five. Do we need to make adjustments to this? Because this will come back in March for finalization. So would you want to make some adjustments section five? It's like 5.4.1 4.1 where it starts talking about how many points and everything. What do you think six members makes sense? Six members. Do you think that's a good number? That's that's what we

be an odd number. It doesn't it it doesn't need to be because it's coming up on the total points that everybody's given. Um but it's something that to the wishes to yourself. It's just a lot of work. Um well, I think that we need to have for transparency. I think we should have a selection. I think we should put the information out there and we have an application process. Okay.

For for any community members that want to be involved. So is it just an application that says do you want to be involved in this process and do we want to ask the question like why do you want to be involved or do I just hit a list why I think there needs to be a disclaimer

about this be something that um we can work far on finalizing the language or draft and then bring to you guys on the March 3rd one because that doesn't have to be done right away, but we still want to make sure you have enough time to get into because we'll be working on a schedule as well. So, we'll do a draft application required to bring into the March 3rd meeting that you guys can review at the same time as the final RFP. Yeah. And then um the only last one is if you guys wanted to change anything of the actual um section five if you want to keep moving that could be something that you email me your suggestions and we can incorporate them and then you guys can decide on the third if you want to keep them so that way we can keep the meeting going tonight.

That sounds like a great idea. [laughter] too. Everybody okay with that? We're talking about scoring. Yeah. You guys wanted to add something because you're talking about the locality of people and that's not in the scoring criteria. So if you wanted Yeah. And the idea is behind that is what is the idea behind that? to try and encourage using local people which I guess that's just matter of opinion. Would you rather have the best person or or

I'm not sure how many people would actually Yes. I mean, I person I hope we have a lot of community working on this and planting and have, you know, having input and the actual interpretive trail. But um probably unrealistic to expect that a local designer has this experience which is separate from every other kind.

Have you designed a house or a school or invention center doesn't design the park? So I think the local they maybe when you're talking about contractors there I think have local contract but for a designer I'd rather have the best designer as long as they're willing to come and not charging more in travel then you know that that will be to me the main main criteria would [clears throat] be the best ever. If I may, um the only thing that that I recommend um council be careful of is there is statutory restrictions on applying preferences. So um we'll just have to make sure that if there is a preference applied, we have to make sure that we're not running a foul of statutes. Just a note. So I think for this type of um design I think we should not give points for where where you're from

just because I don't think we have that that I'm aware but we would have anybody that would qualify but we might but and then give choices right but to give them points I should wait for spending a lot of time on something that is something come about everybody. Okay? Yeah. Okay. Anything else? No. I give a little bit more direction to know what we do for the next step. So, I'm good now.

Okay. Great. Okay. Thank you all very much. Next, we're on to ebike rental regulations.

Um at the January 6 meeting, council review proposed revisions to the city's regulations. Um an overview of the revisions or clarifications requested during that January meeting. Section 10.12.010A. 010A removed the word side road. Language has been added to the definition of emerging mobility device to clarify that the code does not include motorized vehicles when operated by a person with an ambulatory disability as defined by OS 801120. Did I get that right? No. Okay. Council cannot prohibit rented ebikes from being taken on the beach.

So, does anybody have any comments?

I hate to make another comment. It wasn't already brought up, but uh there I'm curious about uh my my impression of going forward with something like this is uh essentially mandating it to be a brick and mortal operator kind of thing, not lift or wine or bird leaving those random scooters and bikes all over all over the place. That was kind of what my like my criteria suggested. We're going to end up with something ridiculous like that going on with all the extra. But uh I feel like it might be worth um adding in 10 12.027 027 um where it uh limits the restriction of rental invites uh and B um adding the sentence so long as the rental is executed within a business registered with the city of King Beach. So the keyword being within our business. So it's I know outdoor merchandising

currently prohibited but this adds an additional layer of it has to be within a business. So the rental is executed. Excellent. Yeah.

And then I got from someone in the public that asked if it's worth exploring uh limits on total number of rental places or total number of rental bikes that the place is allowed to rent some one or the other or both. So that we know we're not potentially if if we're afraid of this explosion giant boom. I'm I'm personally not that terrified of explosions with a giant boom, but if there's a concern that they're complete in here, we put on if we desire. I don't I don't care. I don't know. Should we do that?

They're separately licensed or something maybe. I guess they're not separately.

Was that directed to me? I didn't hear. Go ahead. Um, so you want to put a limitation Sorry. Sorry. Counselor, you want to put an limitation on the number of of businesses that are able to rent this out or the number of ebikes that a business can rent? I I don't I don't have a concern with either of those. It was just a question if that either one of those is a possibility. council is concerned and thinks that one of those needs to be applied is legal.

Even if maybe we could put a limit on the number of ebikes that were able to be rented until we can reassess what that's going to look like. But I agree with you that I don't think it's going to be this mass explosion of thousands of bikes. I think I'm going to say this without knowing for sure without having researched it, but I don't see anything wrong with limiting the number of bikes that a business can rent. Um, I don't know if we can necessarily limit the type or the number of actual bike rental businesses. Um, that gives me a little bit more heartburn. But the limitation to just how many you can rent out, I don't think that's a problem. But if it is, I'll let you know.

Like I said, I don't I don't have a particular heart over it. I just somebody somebody [clears throat] from the community suggested that if there is alternation about it that maybe that would be an option, but I don't see it being there's I've heard people concerned about it. Mhm. So, and that way if it was a smaller number and then we could assess what's really going on, but we can't prohibit them from being on the beach, right?

I think Eric already brought this up, but I think is it possible, Jody, to limit this to bricks and mortar stores? Like I mean I could picture some guy with a trailer pulling up at to that's that's what I was hoping the language that I wanted to add to um 027 be so long as the rental is executed within a business registered

with the city of can beach. Yeah, you can't. I mean, pulling up on the trailer, renting bikes out of that would be like having a food cart except through renting bikes. So, you know, selling bike friends. So, I don't think you can do that anywhere. Right. Right.

I don't know what's under your business license requirements currently. It's it's just not fresh in my brain. But if your licensing require requirements require some sort of local address, then that would take care of itself. Um, I don't know if Tim's in the room if he might know off the top of his head, but I don't want to put him on the spot. I think that requiring a business license is a is a a good idea, and I think it's um an easy addition to 12, whatever number that was. Um um I don't know how we could without incorporating unless we just want to incorporate a local address requirement. I don't want to get into sort of like design requirements for a structure like you need to own certain size of a building [clears throat] like that. that that's we're getting into land use stuff and I don't want to even touch that with a 10-ft pole. Um, but I get the point.

So, if we don't have hard about do we have about number? Well, I think I have heard about numbers. So, how how many would you I don't know. Yeah, I don't I have 25 that five. She spends five. I was thinking six. Those those bikes are not small. They're kind of cumbersome. So, anybody that's going to be able to have one in town within I mean the bike rental business, Ian's business for example, he doesn't have a ton of space, right? So maybe 10.

If you're hit by one, you could do a huge amount of damage, too. And then and then he could come back and I don't know and say, "Hey, I mean, you know, if we if we don't have Chie Schultz coming up saying, "Hey, all of our emergency stuff with ticketing ebikes." Um, then you know, maybe we look at it again in a year and it's before the next season. So, wait, wait and see. But maybe 10, you think? I know you don't like that number, but I think that he would ask for more food.

Yeah, I I think that's I like that. Okay, let's put 10 bites in the ordinance. You don't have to change it. So no business may have more than 10 ebikes in the rental service. Yeah. Are we okay with that? Yep. I'll work with Jody. Okay. Um originally I have the schedule to come back with the ordinance but I fine because March is really packed. Any way that we can come back with a link one more time for you guys to review it and then we'll get the ordinance. We'd like to get everything back to you. Okay.

I want that. has more. But wait, there's more. Um actually I talked to Ian today and he a concern uh and that's under uh definitions the top of attachment a uh the ebike definition uh two uh [clears throat] is equipped with an electric motor that a has power output of not more than a th00and watts and B is incapable of propelling an electronic assisted bicycle at a speed of greater than 20 mph on level ground. Uh Ian was concerned that uh I mean and it seems to me like only B is necessary. Um that there's no not a control over what kind of motor that manufacturers put in their bikes. But the important thing is that it's not capable of going greater than 20 miles an hour and that uh there may be some bikes that are designed to carry a load

that have greater capacity. Uh but I mean the important thing in it is that it it can't go faster than [clears throat] 20 m an hour. So I'm not sure what's really that language may have come straight from the states definition. Yeah. Oh, that was the state's definition. Yeah. [clears throat]

I I can understand the the concern because you get like a fat tire bike that's bike or something doesn't go very bad. This is really low. when they have a 200 watt motor or 1500 watt motor. We have one. We have the wagon. Oh, yeah. And it has a bigger Yeah. goes slow. So, do we want to put that restriction on there because the state does or does it really accomplishing what we want to just by having bikes that are limited to 20 miles?

That's Yeah, I don't care about the motor. I didn't even know what what it was anyway.

So, I mean really just striking everything on a uh ebike means uh an electric motor uh that is incapable of propelling the electronic assisted bicycle at a speed of greater than 20 mph. So there's some kind of limit uh on them some kind of governor. I don't know how it works but yeah everybody put it up. And do you have more? That's it. Okay.

Okay. We're moving on. Going thousand miles an hour now. You know we're really going. Yeah. Okay. Next um on the last discussion item we have department restructuring. This was requested by commissioner. Yeah, I I didn't know this was going to be on my agenda otherwise I would have submitted some materials but uh um generally the reason I suggested this for the retreat and I thought was the present for part of the discussion the retreating side like the discussion seems to involve state manager anyways

um is I I see that we might be be doing a disservice to some of our departments or some of our programs by not having a department head over something like natural resources. So somebody we right now we expect our public works director which car they do a great job of doing it being over parks and dealing with the whole forest reserve and and they don't do but dealing with recycling center. So like those three things are a different skill set and different knowledge base than for the most part than the water, streets and sewer. Like you you've got project management of those things. Project management is project management in a lot of cases. But having some of that intimate knowledge of things within the Forest Reserve, things about parks and trails, I thought it would behoove us um and the and the community to have essentially have a natural resources department that has um the HRA program would be within that. The parks department or the parks program, parks and trails would be within that. The cold forest reserve would be managed by the the natural resources director um potentially recycling center as a natural resources in would be there and then that way subversion public works director that they don't have to think of the deal dealing with parks as part of splitting staff and stuff like that allows public work director to focus more on public works and then not have to try to split the skill set of somebody who may not have a lot of natural resource experience behind them or trying when when you're hiring for work director trying to get somebody to build all those things. That's kind of

what I was thinking with that. And then potentially part of the wages for that director position um being that they would be in in my mind being over park recreation and HRA some portion of their back to our second discussion item in the beginning restricted TLT funds. some of their compensation would be covered from restricted TLT funds as they would be department head over HR and parks parks and recreation is something that could potent could be partially funded parks and trails with restrict. So that's fine. That's really all I had. I I would have prepared more stuff if I had this coming up on the agenda. But

I'm sorry. I thought you were great. No, no, no, [clears throat] no. Tonight I'm ready for it, but I think maybe before before the agenda was posted, I wasn't aware that it was going to be on. But yeah, so that's that's my pitch. Much for me to try to my head [clears throat] around tonight actually, but I wonder if Chris has thoughts about uh uh would that have any issue with public works not being involved in those areas? [clears throat]

Yeah, I think it's a little early to say potentially like I just, you know, it's a the idea is kind of as presented. I think there's lots of there's lots of things there, right? Um, in terms of yeah, giving up certain departments that have been under the watch of public works. So, um, there would need to be, uh, obviously a larger conversation and get into the specifics of [clears throat] what that would all entail. Um, yeah. So, without looking at without seeing exactly like an overall concept of what that looks like, some some of make sense to me. [clears throat]

U, but I'm having a hard time like, okay, well, what do we do with this? And well, my my my thought was just trying to streamline and light lighten the public work director's load from certain things while putting some of those things under a pot a potential future director that has a specific background in like natural resources or parks management or something like that. I don't know has education background in that sort of thing. their trap is not under public.

No, no, they're not. And that's I was that's what I was suggesting putting trap under this new director because it's a it's a program. It's not it's not a department. So putting that so they would essentially have three programs within the board, but they're three parks big and reserve. So I I would think that this is not going to happen in this next budget. No, I I wanted that's what I wanted to do at the retreat is just open the discussion and again that's that's where

I don't I don't know when to start that discussion or now I've started it and you can think about it. Yeah, I think we there's a lot to think about and um so I think we should we should continue to think and discuss it and and analyze whether or not and and what what it could look like

what it could look like what it could look like and what Chris's job could look like the public works director's job would look like without bearing the burden of those um departments. We've got to sort out a lot of great projects and and I I just think it works great how we have it. I'm not sure I want to make a change. Sometimes change is good though. Yeah. I'm not sure how you sometimes if it ain't broke, don't fix it. take parks. I'm not really sure that that this is even an issue and all that out of the vue of public works. I

struggled with that a little bit. But I I do like the idea of, you know, someone with uh natural resources being involved. But I don't know. I like I said, it's just a lot for me to think about right now. Yeah, I know that the parks had suffered with all the projects we've had and have had going on. Um, what was the first part of that?

The parks have suffered in in in ways a lot of the things that the people um that the landscapers and things do. Not under you, Chris. This is not this is just a general statement but you know I really think that it is it would be interesting to hear from you Chris what you think that um the pros and cons but let's have all due respect when you have time to evaluate right now I think no

so this is something that we're not going to solve Yeah, my head's the next table it for a certain amount of time and yeah, let's let Chris be on the job. See if there's okay with that. Yeah. Okay. Like I said, I didn't know something.

Okay. So now we're going to close the work session and open the special meeting. And on the agenda is is ordinance 2609 to amend the Mar chapter 8208 Bernie Bruce.

Yes. The U 7625 meeting council adopted 2601 amending the B ministral code preparation for no limitation. Two errors were discovered. They're in section 8.08.0 0 and it's just uh some words um clean wood in under the definition of household waste should be deleted and the word mean should be changed to meat in section C. So is there anything else? Where was it? Uh I think there was the uh verification that it was up in the recidiles that uh trying to remember. Do you remember General? We've uh we can't remember.

I thought it was just those two. Wasn't anything in the text whereas Yeah. We just wanted to make sure everyone Oh, I know what it was. It was the uh that it goes with the property. It's not uh so if you're doing a short short-term rental permit, uh you can't come on the weekends and do a fire pit burn. If you have a short-term rental permit, it runs with the property. We can't police who's there and not their own or

and that's in the other language of the ordinance that I think what you were asking for is clarity and awareness. Right. Right. Okay. How about we change it to um ban recreational fires for short-term rental plan holders. Yeah. Uh um I believe uh we thought the language was fine in the actual ordinance. We just want to clarify that you guys were on that same understanding the rule. Correct. That's that's

Yeah, that's my understanding. You just wanted to make sure the declarity was out there. Repeat that. You're pretty clear with that. Yeah. Okay. So, would you like to make a motion? I'll move to approve the first reading of ordinance number 2601. Okay. Ordinance 2601, an ordinance amending Canon Beach Municipal Code Chapter 8.08 08 burning setting the effective date of May 1st, 2026. Roll call for the first reading. Hay, yes. Uncle President, yes. Councelor Oander, yes.

Councelor H. Yes. Yes. Move to approve second reading and adopt ordinance number 2601. Second. Ordinance 2601 and ordinance amending can be municipal code chapter 8.08 burning setting the effective date on May 1st 2026. Any discussion? Okay. Roll call vote. Council president. Yes. Council. Yes. Councelor. Yes. Mayor.

Okay. Ordinance number 2.01 has been adopted and will become effective May 1st, 2026. Thank you. There we are. Okay. Then next on each other we have findings of fact. I got a lot of work. [laughter] So we were last evening um coming to in the matter of an appeal of a planning commission decision to deny an off-stream parking variance request for variant 254 regarding offstream parking requirements for a list limited commercial C1 zoning application at 280 North Limlock Street Lot 51019D1 1602. You had come to your decision. We drafted the findings back including the order number. You asked for that to brought back before you and just brought that put those in your packet and misses until you have any questions or any any edits that need to be made. Anything from anyone?

I move to approve the findings of effect and conclusion of law for appeal 2601. Any further discussion? Okay. Roll call, please. Council, yes. Councelor Hannah, yes. Council, yes. Council, yes. Thank you, Ch. All that for that. That's it. That's how I like it. Okay. Next, we have Chris. Oh, I'm just to [laughter] surprise.

Um, good evening. Um before you today is an MOA uh proposed by the uh local 503 um in the city of Can Beach Local 921 members and representatives. They've requested changes to article uh which relates to standby time. The current language in the union agreement caps on call pay at 350 a week. Uh which to receive the benefit of being assigned on call for both water and wastewater, the employee would need to rotate the responsibility within a 3-day period. In a small department like ours, the 3-day period reduces flexibility for employees to schedule vacations sick or personal time along with the shared response responsibility of being assigned on call. Um some additional background and context on this is uh we we used to have uh one uh that phone as we call it. Um so you're you're on call either for the water department or the wastewater department. Um but prior to uh my involvement here um we decided to switch to a shared responsibility for both water and wastewater. So there's cross trainining that's uh been incorporated. So, water individuals can't be on call for waste water and vice versa. Um, when we did that, we failed to recognize that the current language in in the um union uh agreement caps at 350 a week, which would have made sense. You get $50 per unit. So, $50 for being on water times 7 days equals the 350. Um, but when we went to the shared responsibilities, the whole intent was still to allow them to carry the phone and be on call for a 7-day period because like I mentioned before, small department, it's harder for them to schedule vacations in life and whatever else if they have to trade the phone off every 3 days, which was not the case before the shed responsibilities. Um, the union worked with the public works department and

recovered changes to increase the cap to 700 a week, which allows an employee to assign on call for no more than seven consecutive days. Additionally, to ensure that assignment of on call duties as a shared responsibility, the city will strive to not have any individual need assigned on call responsibilities more than once a month. Uh, the changes reflected in the attached MOA have no financial impact uh to the city of Canon Beach. The city of Canaan Beach labor attorney has reviewed and approved the proposed revisions and to revise the union agreement, the following MOA is required to be executed by the union representative, which it has been, and the city manager. Uh, additionally, I've provided ahead of the meeting and available for hard copy tonight is a copy of the existing union language that you can see and then a copy of the MOA with highlights uh on what has been revised since it is a complete rewrite of article 40 which used to be called standby time and now is called duty. Um recommendation is to approve and adopt the MOA and there's a suggested motion below

questions. This I move to approve you as question. I was probably redundant. Go ahead and make your motion. To approve the MOA between city beach and SEIU local 921 modifying order 40 on call duty. Second. Any further discussion? Just so the $700 a week, they get that whether they get called in or not. That's correct. If they're assigned on call duty, yeah, for for the seven days, as long as they're willing, they're able to fulfill that time and they don't need a substitute because they got sick or um whatever else. Yep. Okay, that was all. I just wanted to make sure. Anything else?

Okay, roll up, please. Councelor Hammond. Yes. Councelor H. Yes. Council President. Yes. Mayor. Yes. Thank you. Good job. I do my best. [clears throat] Okay. Now we have rid of the order. Anybody? And just a reminder for Thursday's uh joint work session for the go here. 5:00

Did you have coffee with the counselors? We did. Oh, yeah.

Well, it was um there was just a people that two or three I remember and it was just a lot of general discussion. Um, Anita Gel was there and she had a a lot of opinions. It was interesting. It was a truth. Um, it was maybe not enough. I mean, yeah. And so, we decided that for next time I'm contacting Nancy and trying to get her to put out more of a um certain marketing approach, maybe getting the interest in coming. And if that doesn't work or if there still seems to be a you know a lagging I mean it I to bring all the staff in here for two people to come in and talk doesn't seem to make much sense. So, we have to wait and see how it goes. If there's improvement in attendance, you know, because um like I said, a lot of people watch it online

afterwards. A bunch of people I know when it was easier. They can't do it now. Yeah. To zoom Yeah. to zoom in. So does the um so I know at the last meeting we kind of talked about OGAC and the short or OGAC and the short and the the short session the League of Oregon cities is um pretty confident that they're going to make some good clarifications. So, and even so, we're going to need to see what those clarifications are. Or are you ever going to give the go-ahad for those to be recorded again, Jody?

I love think that I'm God. Um, I think that if OG or sorry, if the legislature sort of makes OGK's interpretation moot, then I don't see anything wrong with recording it. Um, but I don't know until I see what the new law is. Um, and of course, whatever the new law is will also be subject to OG. So, um, it'll just be this constant play between the legislature and the OG interpretation of it. Um, but I I've heard the same that they're trying to fix it. I don't know. It's a sausage making fest over there, so I don't know what it's going to look like at the end, but fingers crossed.

What's the last day of the session? It's 35 days and it started. I think it's in March. Um, first would be March. [clears throat] Okay. Anything else? Readings a German.