City Council - Regular Meeting

Call to Order

Call to Order in the Redwood Conference Room.

Roll Call

East Channel Trail Study

The public may provide comments regarding the Study Session item(s). To address the Council, refer to the notice at the end of this agenda.

Adjourn Special Meeting

CALL TO ORDER

Call to Order in the Council Chambers.

SALUTE TO THE FLAG

ROLL CALL

ORAL COMMUNICATIONS

Prior to opening public comment on Oral Communications, the Mayor may determine it would be impractical to include remote public comment for the purpose of timeliness of the meeting or conducting an orderly meeting. Oral Communications is the opportunity for the public to address the City Council on items not listed on the agenda and is limited to 15 minutes with a maximum of up to three minutes per speaker (one appearance per speaker). Note the Brown Act does not allow the Council to take action on an item not listed on the agenda. To address the Council, refer to the notice at the end of this agenda.

Approve the List(s) of Claims and Bills Approved for Payment by the City Manager

Recommendation: Approve the list(s) of claims and bills.

Accept Housing Incentive Pool (HIP) Program Grant Funds, Approve Budget Modification No. 12 to Appropriate $836,000 of the HIP Program Funds and $373,507 from the General Fund for the Sunnyvale Avenue at California Avenue Traffic Signal Upgrade Project, Authorize the City Manager to Execute a Grant Agreement and Related Documents, and Find that the Project is Exempt from the California Environmental Quality Act (CEQA) Pursuant to Section 15301 of the CEQA Guidelines

Recommendation: Accept Housing Incentive Pool (HIP) program funds, approve Budget Modification No. 12 to appropriate $836,000 in HIP program funds and $373,507 from the General Fund for the Sunnyvale Avenue at California Avenue Traffic Signal Upgrade Project, authorize the City Manager to execute a grant agreement and any other related documents necessary to implement the grant award, and find that the project is exempt from CEQA pursuant to Section 15301 of the CEQA Guidelines.

Authorize the Issuance of a Consultant Service Agreement With TRC Solutions, Inc. for Professional Services to Upgrade of the Fuel Station at City Hall (F25-437)

Recommendation: Take the following actions: - Award a Consultant Service Agreement to TRC Solutions, Inc. with a total not-to-exceed amount of $257,956 for professional services to upgrade the fuel station at City Hall; - Authorize the City Manager to execute the contract when all necessary conditions have been met; and - Approve a 10% contingency in the amount not to exceed $25,796.

Award Contract to FBD Vanguard Construction, Inc. in the Amount of $665,620 for Pedestrian and Safe Routes to School Improvements in Sunnyvale Neighbors of Arbor Including La Linda (SNAIL) and Braly Corner Neighborhoods Project and Find that the Project is Exempt from the California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301(c) (PW26-01)

Recommendation: Take the following actions: - Award a contract in substantially the same form as Attachment 2 to the report in the amount of $665,620 to FBD Vanguard Construction, Inc. of Livermore, CA; - Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c); - Authorize the City Manager to execute the contract when all necessary conditions have been met; and - Approve a 10% contingency in the amount of $66,562.

Award a Contract to Ray's Electric in the Amount of $1,572,546.78 for Traffic Signal Hardware and Wiring at Fair Oaks/Olive and Maude/Pastoria Project and Finding of California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301(c) (PW26-06)

Recommendation: Take the following actions: - Award a contract in substantially the same form as Attachment 2 to the report in the amount of $1,572,546.78 to Ray's Electric of Oakland, CA; - Make a finding of categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c); - Authorize the City Manager to execute the contract when all necessary conditions have been met: and - Approve a 10% contingency in the amount of $157,255.

Approve Second Amendment to Temporary Personnel Services Agreement with CSG Consultants, Inc., Increasing Contract Amount to $263,517 and Extending the Term Through January 10, 2027 (F26-234)

Recommendation: Take the following actions: - Approve a Second Amendment to the Temporary Personnel Services Agreement with CSG Consultants, Inc., in substantially the same form as Attachment 1 to the report, increasing the contract by $109,617 for a new not-to-exceed total of $263,517 and exercising year two of three contract extensions through January 10, 2027; - Authorize the City Manager to execute the amendment when all necessary conditions have been met; and - Authorize the City Manager to approve compensation adjustments and exercise the remaining contract extension, subject to budget availability and satisfactory performance.

Adopt a Resolution Amending the City's Salary Resolution and Schedule of Pay to Increase Salaries for Pay Plan Category A (Communication Officers Association) Effective February 15, 2026

Recommendation: Adopt a Resolution amending the City's Salary Resolution and Schedule of Pay to increase Salaries for Pay Plan Category A (Communication Officers Association) effective February 15, 2026.

Ratify the National League of Cities' (NLC) Appointment of Councilmember Linda Sell to the NLC Energy, Environment and Natural Resources Committee

Recommendation: Staff makes no recommendation. By approval of the Consent Calendar, Council ratifies the National League of Cities' (NLC) Appointment of Councilmember Linda Sell to the NLC Energy, Environment and Natural Resources Committee.

Annual Review of New Legislation Including Discussion and Potential Action to Identify 2026 Priority Advocacy Issues and Long-Term Legislative Advocacy Positions (LAPs)

Recommendation: Alternatives 1 and 2: (1) Receive a Legislative Update, including the Annual Review of New Laws Report (Attachment 1 to the report); and (2) Approve the Proposed 2026 Priority Advocacy Issues - Clean Version (Attachment 2 to the report) and Council Policy Long-term Advocacy Positions as proposed to be amended (Attachment 4 to the report).

Approve an Extension of the Exclusive Negotiating Agreement and Short-Term Lease with MidPen Housing Corporation for 295 S. Mathilda Ave. and Provide Direction on Project Parameters

Recommendation: Alternatives 1 and 3: Authorize the City Manager to negotiate and execute the Extension to the Exclusive Negotiating Agreement and the Extension to the Short-Term Lease between the City of Sunnyvale and MidPen Housing Corporation for the real property located at 295 S. Mathilda Ave. and Direct Staff to negotiate with MidPen on Proposal C.

Authorize the Issuance of the Service Order for the Sunnyvale Microtransit Service with Via Transportation, Inc. Doing Business as Nomad Transit LLC for the Sunnyvale Microtransit Service for $8,358,000, Authorize City Manager to Execute all Agreements Related to the Operations of the Sunnyvale Microtransit Service, and Approve Budget Modification No. 14 in the Amount of $5,096,000

Recommendation: Alternative 1: Approve Budget Modification No. 14 to appropriate $4,179,000 in Transit and Intercity Rail Capital Program Grant Funds and $917,000 from the General Fund for the Sunnyvale Microtransit Service, authorize the issuance of the Service Order for the Sunnyvale Microtransit Service with Via Transportation, Inc. doing business as Nomad Transit LLC for the Sunnyvale Microtransit Service for $8,358,000, and authorize the City Manager to execute all Agreements related to the operations of the Sunnyvale Microtransit Service.

Adopt a Resolution Amending the City's Salary Resolution and the Schedule of Pay to Increase the Salary Range for the Director of NOVA Workforce Services

Recommendation: Alternative 1: Adopt a Resolution amending the City's Salary Resolution and Schedule of Pay to increase the Salary Range for the Director of NOVA Workforce Services.