Sanitary Sewer Board - Regular Meeting

9 a.m. This media is being livereamed by under production multimedia. We'll begin our meeting with the pledge of allegiance. Please join. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you. The records show that board members making grounds in their homes are present. Michael Grayson's unable to be here today and our co- treasurer Donna Cooper is with us as well as Bozilla our attorney. We have an agenda that's been provided. I do need to wait make one amendment. Item F on the agenda will be the um Riveridge Development Authority project agreement and I'll explain that when we get there. With that, I need a motion to approve. Make a motion to approve as amended. Motion by Nathan Grimes. I will second. All in favor say I. I.

I. That's unanimous. We have our standing business which includes our minutes from February 5th, our current claims in our payroll allowance docket from February 1st to February 14th. I'll make a motion to approve. Second. Second. Any concerns? Do you have any questions? No. All in favor say I. I. I. That's unanimous. I don't see anyone signed up for public comments. So, we'll move straight into our new business with our operations report from Tim Crawford. Good morning. Good morning. Morning.

We'll start off with great news, not just good news. We are in the new plant. The new plant is flowing. The new plant is meeting compliance. We There are some bugs obviously that we're working out, but overall we're rolling, pleased to say. Um secondly with that being said the the operation reports the regulator reports in your packages are the last ones that you will ever receive with the old plan. Wonderful and uh pleased to report on that that too was in compliance and there was no issues. Okay.

So u still not happy to see not unhappy to see it go but things are going very well. Um, beyond that with what I asked Randy to uh include on your agenda today is I do have a dispersement request for the highway 62 lift station uh for GM development. This is dispersement number 11. Um I have been working with the CLE treasures office. We're in good standing right now and I would request uh approvement to pay the 48,18327 dispersement to GM Development.

I will make a motion to pay that $48,18327. Second. Second by Nathan Grimes. Any questions, Nathan? No. All in favor say I. I. I. That's unanimous. Um, can you provide an update though for Nathan's perspective on the funding and the response from the SRF with the

Yes, ma'am. Uh, actually I have in hand number 12 that will be coming at a future meeting. Um, as it stands after today's payment, the outstanding balance for that project will be 1.366 million. Uh, again, pleased to report we have that money. I don't think we're going to have to source any other funding. So, uh, with working with again with Deborah, Donna, and Heather, we've got some SR money back yesterday. That's a huge help. Thank you.

Y So, Nathan, we um the city's portion of what had been put in towards wastewater plant since we're still under contingency and it looks like we're going to come out under contingency. Uh, we worked through BO's office to make sure legally that everything was fine. contact at SRF. They allowed us to take back that I think it was a 1.8 um of the city's portion because this project had been in the per and everything as part of the plant. So that we couldn't use the bond proceeds or anything, but we could use the city's portion. So they sent that back over. So that's what we're using to pay the rest of this um without having to do anything extra. For sure. Yes, it was. Yep. Y All right. Thank you.

Any other questions for Tim? Thank you. you. All right. Did you want to explain these easements? Uh, actually the easements I I would defer to Bo on that. I know there's some changes that need to be done. I'm assuming this is the easement with the Shamrock properties, but there's some Yeah, Shamrock properties. These are sanitary sewer easements. Um, we reviewed them. We have a couple comments uh that need to be incorporated. Um, I would advise or I would recommend the board approve these subject to uh legal review and revision and um we can get them fixed and recorded.

So, we've seen a motion to approve both of these easements for the parcels listed on the agenda. Um we can just do them as one, I would think, once um with and authorizing me to execute those once they've been properly updated. I would add that I have worked with Tony Jackson and the building commission's office. There are no conflicts. Yeah, there's nothing in those. Um it was other than just Yeah. make the motion to approve the easements as presented with amendments or whatever. So, we have a motion to approve with the amendments. I'll second it. All in favor say I.

I. That's unanimous. Um, and then we have an SRF request. Let's see. Printed hard copy. Yes. The SR. All right. So this one is number 28 L for payment of pace in the amount of $42,177. These have gone down significantly in the amount of minutes, haven't they? We're winding down. And you've uh verified that this amount is Yes, ma'am. accurate with this invoice. We've seen a motion to approve. Motion to approve. Nathan Grimes makes the motion. I second. All in favor say I.

I. That's unanimous. Get them paid. So, I assume we're having a ribbon cutting. We will. Um, they asked me if we wanted to do that now, and I said I'd really rather wait till we get the old plant portion, you know, demolished so it's all clean and nice. And so, I'm going to we're going to wait till the headworks and those old digesttors come down. Um, and that way it'll be nice look better. Although, Brian Smith, our media person, did do some drone footage and announce on our Facebook page that it was up and running. Uh, we're going to wait till the weather's nicer and spring is here and those old buildings are gone. So,

yeah. Um, we'll have to invite Ryan back for that one. Uh, and then, okay, the RDA project. Um, did that make it onto the I should know the tablet. I have a copy over here. I printed out a hard copy. Donna has a hard copy. Okay. Can I see you?

Yep. The agreement. So, basically, we had the the city had put out a call for a good operate transfer agreement on a regional pump station and although we are not moving forward right now with our portion of that, uh, River Ridge Development Authority does wish to move forward. And so, at their meeting on Tuesday, they authorized, they approved this portion. So now it needs to come through the sewer board and then go to the council um at their meeting in March and it basically allows the RD the RDA is going to provide the compensation for this portion. So the city will not be out any money. It's just that since we did the original call for the B and it is our utility um it will come through us. So this is a trans an agreement between the entities with River Ridge and with the city to let allow us to manage that project with them sending the money. I think they have it on like a 60-day. Is that

Yeah, that's that that's correct. Um we try to get it down, but um given their timing, how they do meetings and things, 60 days. Um I try to figure out any way to make it easier for Donna and her office on uh payments. Um, but way it'll work is invoices will come into the city because the uh city did the DOT and um you'll pass that in invoice along to River Ridge. They will get payment uh to you to pay that invoice. Okay. And I think if I'm not mistaken, this b I don't think has had has been approved by the council yet. Has it? The the final award. The final award that I'm not sure.

I do not think it has been yet. So, this that we're approving today is just the agreement with River Ridge to allow River Ridge to compensate the city for their portion of the work. This will still have to go before the council for their approval for the final because we don't have that GMP yet from that. Yeah, we'll have the um we'll have the council do uh notice of public hearing, hold a public hearing, do the award, and then also approve this agreement I think in the same meeting just because it all runs together. Yeah. Okay, that's fine. Um but yeah, so all we're doing today is agreeing to allow Riveridge to basically pay for the work that can be done and we'll just be the manager of it. So, but there's no amount here what they're paying.

Well, we don't have the GMP yet. So, they're this is the we're just agreeing that they they're going to we're not paying any money on this. They're going to pay for it. Um but it will run through us because we were the original holder of the VOT. We don't have a GMP yet because they're still working on finalizing the the portion that would be in the city of Charles Town side. Um, and even if that doesn't move forward right now, River Ridge still has the urgency to move forward with their portion of it. So, they don't want it held up. Um, so by the time that comes before the council, they will have that GMP, but it will likely just be for this project and it will all be compensated through Riveridge. So, is it for all these items on the back? Exhibit A. Yes. Yeah. Exhibit A has the the

That's a big deal. Yeah, it is. It is huge. Um but they need it to open up this corridor out here for development. Um eventually they'll need it, you know, for Cheesecake Factory when they move forward, but for also the other development they need. So just to make the approval conditioned upon uh further city council approvals and uh also establishment of the GMP. All right. So we need a motion to I'll make that motion as per what both said. All right. So, we have a motion to approve pending final council approval and adoption of the JP um by Nathan Grimes. I will second. All in favor say I. I.

I. That is. So, I'll execute that and we'll get that on the agenda for the council and then Bo, we'll need to check the dates to make sure we have time to advertise for that. Yeah. Um check because I know we're getting kind of close to to that window. So, if we need to do call special need to know that. Okay. All right. That is all I had unless Donna has anything else for us. So Bo, I got one more thing. Just a future. April 2nd, I will be heading Zimbabwe, Africa now. So I'll be here for Oh, wow. Okay. That's a trip. Um All right. Well, we'll make sure we have Michael that day and if for some reason he can't be here, we'll adjust the schedule. All right. All right. Need a motion to adjurnn.

I'll make that motion. I second. All in favor say I. I. I.