Planning Commission - Regular Meeting

turn the speaker on. The November 18th, 2025 meeting of the Suffach Planning Commission will come to order. We'll note that this meeting is videotaped and televised for public viewing. Um we'll going to do something a little different uh today than we've done in the past in that we have added as an agenda item the pledge of allegiance. So I will ask everyone to please stand for the invocation. We'll follow with the pledge of allegiance. Dear Lord, we come to you with open hearts and minds, asking your guidance and inspiration at today's meeting. Let truth and noble aspirations lead our reception of the matters at hand. May your will guide our decisions as we strive for protecting and thoughtfully improving this great city we all call home. Help us set aside pride and personal pursuits as we work together for the greater good that benefits all now and in the many generations to come. All this we ask in your son's name. Amen. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Mr. Wine, would you please call the role? Yes, sir. Yes, sir. Commissioner Bower here. Commissioner Creekmore here. Commissioner Edwards. Commissioner Goodman. Commissioner Pal here. Commissioner Thornton Emanuel here. Vice Chair Hicks and Chairman Staylor here. Mr. Chairman, we have a quorum.

Very good. Um, everyone received in their packet the minutes from the previous meeting. Are there any additions or corrections? Seeing none, they stand approved as presented. Um, we do need to amend the agenda for the day. We originally had four public hearings. We are now down to two. Um, the item B, um, resoning request 2024-017, Prudin Lake Prince. Um, we need to amend the agenda uh for deferring it till February the 17th of 2026. Do I have a motion to that effect?

Is there a second to the motion? Second.

Been moved and seconded. Any questions? If not, I'll u please take the vote. All right. Commissioners, please vote. The motion's approved by a vote of 8 to zero. Moving on, the second agenda item that we need to amend this fall is item number C. Uh resoning request RZN 2025-0000005 conditional uh Jonathan's way, excuse me. Yeah, Jonathan's way. Um, it's been requested that uh there be a 30-day deferral which would move this to uh our meeting on the 16th, December the 16th, 2025. So, we need a motion um to defer this.

So, move been moved. Is there a second? Seconded. Any questions? If not, folk, please take the vote. Commissioners, please vote. That motion's approved by a vote of 8 to zero. Okay, moving along. Uh we'll now move to uh public hearings. We have two public hearings today. U the first is resoning request RZN 2024-0000003 conditional um preserve point Mr. Wine, will you please read the caption?

Yes, sir. Reszon and request RZN 20240000003 conditional preserve points submitted by Chipworth worth development applicant on behalf of Pitchkettle Lake me LLC property owner in accordance with section 31304 of the unified development ordinance to reszone and amend the official zoning map of the city of SUFFK to change the zoning from RL residential low density zoning district to RLM residential lowmedium density. the conditional zoning district for property located off of Sweetwood Drive, adjacent to Route 58, zoning map 25, parcel 74. The affected area is further identified as being located in the Holy Neck Voting Bureau, zoned RL, residential low density zoning district. The 2045 comprehensive plan designates this area as being inside of the central growth area, suburban neighborhood land use type. When you act on this request, you'll be acting on a resolution to present a report and recommendation to city council relating to resoning request RZN 2024003 conditional. Staff planner Shannon Wolf will present staff's report.

Good afternoon, Mr. Chairman and members of the planning commission. As stated, this is a request to reszone the properties from RL residential low zoning district to RLM residential low medium conditional zoning district to construct a single family development. The property up for discussion is in the central growth area suburban neighborhood land use type and is located to the rear of the Lake me development offwood drive along the Route 58 corridor. To the north of the property is Lake Meade, zoned conservation zoning district. To the south are single family detached dwellings zoned RL residential low zoning district. To the east is route 58 and vacant vacant properties zoned RC residential compact zoning district. And to the west are Lake me zoned C conservation and detach single family dwellings zoned RL residential low density zoning districts. The applicant is requesting to reszone tax map 25 star 74 from RL residential low zoning district to RLM residential low medium density conditional zoning district to construct a single family detach development. It is important to note that as currently zoned a development of 10 units could be achieved based on the net developable acreage of the site. The resoning from RL to RLM would allow for a net increase of five additional dwelling units. The property consists of roughly 10.61 acres with 4.56 acres consisting of critical areas. As such, the net developable area is 6.05 acres resulting in a net density of approximately 2.5

acres 2.5 units per acre. A conceptual plan as shown was provided in support of this application. However, it is not profered and may be subject to change during the site development and approval process. The conceptual layout depicts 15 lots with access provided via a connection to Sweetwood Drive in the Lake Me subdivision. The applicant has voluntarily profered a maximum of 15 single family residential lots and as shown on exhibit B as profered and listed under profer number two outlines a total cash contribution for the school impacts. As previously stated, the subject parcel is currently zoned residential low density. Therefore, 10 single family dwelling units could be constructed by right. As such, a credit of one high school student, one middle school middle school student, and two elementary school students would be applied to the capacity analysis for the resoning request in accordance with section 31-601 of the unified development ordinance. A development consisting of 15 single family units would generate three elementary school students, two middle school students, and two high school students. When considering the applied credit for the byright development and committed development that will be served by the same schools serving the subject parcel, there is sufficient capacity at the middle school levels and a capacity deficient at the high school and elementary school levels. To properly mitigate for impacts to both the high school and the elementary school levels, the applicant profered to provide a cash contribution equivalent to one high school student and one elementary school student. In summary, staff finds the proposed resoning is consistent with surrounding land use patterns and the proposed

change in zoning from RL to RLM conditional zoning district aligns with the goals and objectives established within the 2045 comprehensive plan and the unified development ordinance. Therefore, staff recommends approval with conditions of resoning request RZN 2024-0000003. This concludes my presentation and I will stand by for any questions after the public hearing. Thank you.

Thank you, Miss Wolf. Um, public hearings are for 30 minutes, 10 minutes for the proponents, 15 minutes for the opponents, and five minutes for the rebuttal by the proponents. We'll now open the public hearing. Who would like to come forward and speak in favor of this item? U, please state your name and address. Speak in favor. Good afternoon. My name's Chip Worth. Um I'm the um the builder, I guess, developer for this parcel. And I just wanted to um mention also that uh my engineer on the project is here also. Elmer Tol in case there's any questions on the project. Um I just want to provide if I could just a real quick history of why we're making this request at the current time is that if you look at the property um it overlooks there's a bluff at the very end of the bulb of the culde-sac that overlooks Lake me and it's a it's a beautiful it's a beautiful piece of property again as the planning um department had mentioned is it's currently the property is entitled for 10 units So no matter which way we go, we will be developing the parcel um for and under the UDO, we're allowed the UDO calls for a density bonus. Um if we provide the proper open space of two additional units and so we can do under the UDO we would be able to do 12 units and we're asking for three units in extra units and term those lots that would go at the end of that bulb would

sell at a very nice premium. And what we wanted to do though instead was is to build a park at the end of the bulb and open it to the adjoining neighborhoods um so that every so people can enjoy that with the playground, dog park, etc. And our our rationale there was is that they're going to be bearing the brunt of us going in there from those neighborhoods. And I I just would hate to see that piece develop. It is a beautiful um piece of property. We did meet with the neighbors and um also also we met with Mr. Staylor to talk about the pro project. Mr. Shay um lives nearby. And when we met with the neighbors, we uh did so at the um excuse me, at the residence of Miss Trisha Miller and she actually is the president of the um the pool the local pool um association as well as Jennifer Cathan, the president of the HOA was president present in order to uh just make sure we were getting proper feedback as we're maybe I would assume 15 other um folks. What we heard during the course of the meeting wasn't as much concern about the three additional or which way you're looking at three to five additional units was but about the development itself and its impact on their lives. And in talking to them, what we've agreed following this meeting and hearing any additional feedback is to profer design constraints on the homes that would be built there so that they I guess more in line with the existing neighborhoods. What we've agreed to and hearing everybody talk about it was that we wanted to just include front porches, um, hardy plank siding, and the fact that there was a lot of negative

feedback just towards the appearances of garages in general. So, what we've mentioned to them is what we're going to try to do is deemphasize the garage and put them on the far side as you drive in. So, as you come into the neighborhood, what you would see is the front porches of the home with the garage receding on the other side from when you come in. Um, and then we also, and I I I know I build for a living, but hearing what they all went through when the neighborhood was developed adjacent to this section is that I wanted we will agree that we uh aren't going to work on Sundays that the crews that that and that we'll try to we're going to limit ourselves between 8 and uh 6 pm 8:00 a.m. to 6 pm as far as construction time frames. And so that that's just a voluntary thing I wanted to do just to make their lives easier. I don't want and then we were um I asked if we'd be okay if we could form a committee with a couple of the residents that we can work with because as I told them there will be problems. There's just nothing I can do about that. It's just the nature of our business. But I think it's the way we address those problems that makes the difference. And I'm talking about just simple things of the, you know, the construction equipment and the mud that they leave, the debris, that type of thing. And just being aware that, you know, kids are playing in this these neighborhoods. So, we just want to make sure that our guys are addressing, you know, their concerns. So, I would just ask for your approval today. And again, the attempt is here to just try to save somewhat a beautiful piece of land. Yes, we'll get three to five additional lots out of it, but again, those lots would have been sold as a premium, but I think one maybe just kind of offsets the other, makes us for a better community. Thank you. Thank you, Mr. Worth. Uh, we've got almost five minutes left. Is there anyone else here who'd like to speak in

favor of this proposal? Anyone speak in favor of this proposal? If not, we'll move along and ask, is there anyone here who would like to speak in opposition to this proposal? And like I said earlier, if you would give us your name and your address. Hello, Mr. Chairman and members of the commission. U my name is Trisha Miller and I'm at 1318 me drive in Suffach and it was my home in which the developer met with us and I'm just here more or less to represent the concerns that were brought up in that meeting and then a couple more that I have received since then um from the mepoint side of the neighborhood at any rate and that is the primary uh concerns are being about the traffic and the environment Um, now we do know that it has been approved for some houses regardless, but I think the more homes that are built, the more this is a concern, and that is about the trees being cut, um, as well as the increase of traffic noise that that will create from Route 58. And it has just recently come to my understanding that there was at some point a proposal for a study or consideration of a sound barrier, a sound wall up against 58. um which I think might be something that we would like to see considered um because it will um increase the noise from that route as well as disrupt more wildlife um with more that is taken up in that area. So I know that that was um one very big consideration from our

neighbors. And as for the additional homes and offering better quality of homes, I think we would all like better quality of homes regardless of the number of homes proposed. Um but if we have um and there was some confusion even in my home at that meeting about whether it was 10 or 12. So I I did just hear um Mr. Worth mentioned that there was an additional two allowable I guess. So maybe that's where the number 12 came from. Um but to go up to 15, of course, uh we're looking at this most recent paperwork that come out and two and a half units per acre. The concern is that they would be cluster homes, which in our way of thinking, I live on a oneacre lot in that same neighborhood or adjacent to it. And therefore, I'm not sure that that is actually keeping in consistency with the neighborhood as it is presently. Um, there was a question about the service road next to the exit. Um, and question whether or not that could be utilized in any way to access Lake Meade Estates so that it would not be as disrupting with traffic. And I think those are my our major my major concerns.

Thank you, Miss Miller. Um, name and address, please.

Yes. Um, good morning or good afternoon, I'm sorry, Mr. Chairman. Uh my name is Jennifer Coffin. I am the president of the HOA for the Lake Me Estates uh neighborhood uh which is adjacent to um me point and a lot of the concerns uh very similar to the ones that Miss Miller uh brought up the noise uh abatement with regards to the removal of the some of the green space uh access for the homes. I actually live in that culde-sac at the end of Sweetwood Drive. Um, sorry, you asked for my address. 2047 Sweetwood Drive. Um, and so there's concern about access. Um, we recently had a medical emergency and so that was really brought to the forefront of whether the vehicles would cause any sort of disruption uh for emergency uh responders. Um, the bigger concern I have um I think uh was just recently kind of revealed. We have a pump station in the at the end of the culdesac and that seems to be failing a lot and from my understanding it supposedly was designed with this future expansion in mind but if it is failing now we have serious concerns about how it's going to operate in the future. Um, additionally when looking at the uh document I guess that was released either yesterday or this morning um I know there was talk about 10 versus 12 uh approved homes going to 15. However, I might be misreading this and if so, please educate me. Um it talks about the net developable area of 6.05 5 acres. But then it's on I think it was page three, it talks about the target density range being 0.5 to four dwelling units per acre, which if I'm reading that

correct, sounds like it could be upwards of um 24 homes in that area versus the 15 that are being uh asked for. So I'm a little confused as to that and and of course that is the case, that means even more traffic and more considerations than are already being presented. Um, otherwise, the main concerns for the neighborhood tend to be the same regardless of whether it's going to be 10, 12, 15 or more. Um, it's we know we can't get past the 10 because that's already been approved. Um, but those additional homes, it just provides more concern of what disruption it's going to cause to the neighborhood. Uh, we do want to keep an open communication with the developer. Uh we certainly did appreciate them reaching out uh and meeting with us and hearing our concerns. Um I think we just our neighborhood in particular I can't speak to u me point but I know the developer in our neighborhood created a lot of problems. Um and a lot of us if we're not the original homeowners we are now experiencing the problems of that uh developer and so we don't want to see anything similar happening in the future. Thank you for your time. Thank you very much. Is there anyone else that would like to speak in opposition to this proposal? Anyone else to speak in opposition? Appears there. Well, let's see. Got one more coming. Ma'am, if you would give us your name and address, please. Good afternoon, M. Mr. Chairman, the board. My name is Dr. Andy Parero. I live at 2655 River Watch Drive, and that's in the River Bluff neighborhood, part of Hill

Point. Um, what I'm here to talk to you about today is something about what is a commonality between certain concerns that have been brought here to this body that turns up also at the city council's board. Those concerns are, as you can hear, traffic. We look we are looking at wetlands. We're looking at water um control, conservation, cleaning up of our rivers. A lot of different concerns. What I'm bringing to you today is a background. I am with the Nansman River um preservation group, but I'm not speaking for them. I'm a member. I also was 10 years at VMass, which is Virginia Modeling, Analysis, and Simulation. And that and again, I'm now retired. I'm bringing that to you as a basis of the assessments I'm making at what I'm seeing re re um pretty routinely. One of those things are concerns with, say, for example, traffic. We're all concerned about traffic. But when asked on a number of occasions for other projects that have been developed and have been brought to the boards, you constantly hear about what the projections are. When asked about when the parking or the traffic uh assessment was done, sometimes you just don't get the right answer. In other words, are they doing traffic assessments about what is the traffic? Now, we still have projects that have been approved and we're looking forward to seeing them. However, we have major problems now, not just with the construction of the major highways that are impacting it, but with the density of the population that is now being squeezed into many of our neighborhoods, mine as well as some of the other people that are here. So I'm asking about what are the criteria to meet acceptable standards for this board

about how you are constantly being brought attention to the issues of say traffic. Are they doing actual studies or doing a projected analysis and being someone from modeling analysis and simulation? What kind of simulation or analysis are they doing? Who's doing it? What are their c credentials for doing that level of expertise? The same with the wetlands. I am frustrated frustrated out of my mind every time I come up and we get consistent waiverss for the responsibilities that we have as citizens to protect our wetlands, our land in general, and our conservation requirements. In a neighborhood that I live in, when I was signing my closing papers, I had to sign that I was going to protect the living shores of Virginia. This is a major project in this Commonwealth. What are we doing? Are these are these properties involved in that? And do the residents are aware of their responsibilities as owners? Whether it's not just first owners with the builder, but as you continue to live in a neighborhood, when we started seeing these massive projects going in and having them approved in spite of looking at the concerns of the wetlands, I looked and heard about what the mitigation was. Well, putting a bush over here and a twig over there, and I live up here where the water is doesn't really help me a lot. Some of the mitigation strategies are very questionable. And I I bring this to your attention only because you're a body that's being presented with these concerns probably on a very routine basis. Um we also have safety concerns. Twice now in my neighborhood, we've been trapped in our neighborhood. We have one way in, one way out. Recently, we had an

accident with our school buses and a cement truck. I was car number three in back of the buses. We didn't know what was going on. We couldn't tell. Traffic was backed up in the development both ways for quite a while. The handling of the traffic problem was not good. We had to ask the police if they were going to direct traffic and they said, "No, you have to sit in your cars and wait." Well, people down the way didn't know waiting for what. So, what I'm saying to you is if we're going to be squeezing people in to areas that are meant to have one acre lots, which by the way would probably be a better investment for the city because we are starting to develop neighborhoods of lowincome housing that we want to keep nice and be welcoming to our population there. But we're also having homes that are developed that have very significant price values and can be a real benefit not only from our taxes but also because it adds to the beauty of the neighborhood. But you can't keep that evaluation if you can't get to your home and if you find out that you're trapped. I was the Red Cross nurse when we had the um tornado out there in Hillpoint. Now, right now with the density, I can't get out of the of the street or the neighborhood on a routine basis when people are picking up from the high school, middle school, and grammar school almost simultaneously. You wait two and three lights. So then when you add an accident involved or some other, you know, active god, active nature, whatever, you have people now that you're putting in jeopardy. And what I'm saying to you is I'm I'm employing you to look at how we do the business of evaluation. The other thing that I am very frustrated about is when a process is being presented to you, you can't get a good idea if you don't know what the

impact is of the immediate surrounding areas. We never see what's around. We never hear about what it what it is that may be impacting not only the value but the safety and the salailability of those homes. And all I'm saying is I think we need a little looking at our system and our process and how we do these analysis to make a a better neighborhood. But also one I I applaud the builder here who was working with the neighborhood and who was making concessions. I've had to have three assessments of my survey because the original builder surveys were wrong. So, I know all the surveys in that Hillpoint section have incorrect surveys and I've never seen anybody do the follow-up even though it's been reported. Um, we have a lot of stuff on the board where you might need to go back to square one and say, "What are our operational definitions of what it is we want?" The comp plans from 15 and 25 had much better descriptions than the 45 document. And the 45 document was making recommendations not on the wish of saying what is it we want of this property but it's making it like how can we get more properties in? They're answering the wrong question. When we talk about things about innovation, what are we seeing that's really innovative? We need more green space. We have a community here who is blocked from their own beautiful wetlands. We have kids who have never been able to play in the water benzmen for a lot of different reasons. I think we really need a little group regrouping and maybe bringing in people in general to say what are those other characteristics that should be at least addressed in presentations. So, you know, it has been an analyzed and thought about for the benefit of the

city and the community and the people that will live there forever. That's all I have to say for today. Thank you. Thank you for Thank you for your comments. We've got about 30 seconds left for anyone in opposition to this project. Anyone else that would like to speak in opposition? I see none. Uh, now the time for rebuttal. Um, Mr. worthy. Would you like to respond to the

opponents? First off, I'd like to thank um Miss Miller, Miss Katherine for their comments. And I did screw up because they there was a couple things they mentioned that I forgot to mention during my um my introduction. And number one was is about the trees. and I agree 100% with what they're saying. What I would like to offer at least is that um I meet with them during the course prior to starting site work in an effort to try to minimize and see what we can save in regards to the trees. I'm sure many of you aware as I explained that evening with them that we're prohibited to some degree just because of actually from environmental concerns. we have to take the trees down in order to get the drainage right and uh that's just the way the world is and I'm sorry about that. I think it's kind of goofy, but I can't change those rules. So, but we will there's some strips along especially along the uh 58 corridor, but I do believe that we can work together and even if we need to be, we'll be we'll agree to plant some additional trees along that area and I'll work that out with them um once we've got the drainage set up. The other thing uh my engineer uh had mentioned to me uh during their comments is there there is and we did hear that from many residents some issues with the pump station. Pump station was definitely designed for what we're proposing. However, um it has an op operated an optimum efficiency shall we say for the existing residents. My engineer um just mentioned that what we we will do is we'll do an evaluate engineering evaluation on the pump station and offer to the city our recommendations because it this is a city maintenance issue. It's not necessarily um I mean I there's nothing I can do about it. It's already built.

But we will do an evaluation on it and then give that evaluation to the residents and then try to work with them and the department of utilities in order to see if some improvements can be made in that regard. So that's just you know voluntary we do that. So and again I want to thank everybody for their um their just their patience and and working with us hopefully through this.

Thank you Mr. Worth. Uh we have about two minutes left. Any other further rebuttal? Seeing none uh we will close the public hearing. Commissioner's questions comments or motion is in order. Anyone have any questions, comments?

If I turn my mic on, I move approval of RZN 2024-00003 with any conditions. We have a motion for approval. Is there a second? Second.

Been moved and seconded for approval. Are there any comments? Go ahead. Yes. Um, Commissioner, I have a a couple questions. Maybe uh planning department can answer this one. In the in the package, um I guess in October of 2018, uh there was an approval for a proposed future 50-foot road extension. It's on page page three. got the second second paragraph down. Yeah. Was that ever done or or is this that's part of um this approval All right. So, as it relates to your question, um there was a minor subdivision plat approved in October of 2018 um subdividing the subject parcel uh known as track A uh from the parcels across Route 58. So, at that point, it was a bisected parcel um that existed collectively. Um, so they formally subdivided that and it depicts uh depicted areas around that temporary turnaround to revert back to um what would become lots 11, 12, and 13 upon the completion of the 50-foot road extension associated with um ultimately what would be this development. So to answer your question that that road's not been built yet because it's not been

extended yet. So will it be built? Um, it will this uh should this resoning be approved um and developed as proposed by the developer, they would extend that road. Can you show me on the map if possible? I'm sorry.

So, yeah. Um, where the culde-sac is um at the top um that this is that 50 foot road extension um that would serve the the new 15 homes as part of this community. It's not pointing. It's pointing up here.

Oh, there you go. That's the culdeac. So, what was what was the question? I'm sorry. Okay. All right. Um, one question for uh Mr. Mr. ship worthy. So, as part of your buildout, uh you said you was going to put in a playground and a dog park. Yes, ma'am. All right. That that'll be turned over to to the HOA. Yes, ma'am.

All right. My next question, um I guess the homeowner, uh Miss Miss Miller, she had a question about a sound barrier. Uh did y'all discuss that? Um yes, there was a mention on that. The city when we brought in our application determined that we were not um that we were not bound by that. We did have a discussion in that regard, but the it was determined by the city attorney's office, I believe. And Kevin, I I don't know, but um that uh it was not um we were not bound for the sound barrier. All right. Is that something you you willing to work with the U?

Ma'am, sound barriers go into the millions of dollars, I'm sure, for something of this nature. I I that's why we worked this out with the city. I mean, before we bought the before we decided to develop the property that this was a I I apologize. I don't the language in that was very very ambiguous where it could have meant that the maybe you know the state was going to consider a sound barrier there at the expansion of 58 or something to that effect down the road. I but it was determined that it the developer was not bound by that. Now, I would work with the, as I mentioned earlier, we'd be more than happy to try to work with tree plantings and things of that nature that could do that the maybe have the same effect because I do think that's a valid concern.

All right, that's all the questions I have. Thank you. Um, Mr. Worth, you want to wait? Anyone else have any questions of Mr. Worth while he's up there? I see none. Um, any other comments from any of the other commissioners?

Uh, yes, Mr. Chairman. Put my thing on. I do have a question. Oh, no. Comment. Uh, I live in a community that's very close to the RPA resource protection area and, uh, we have seen a number of requests for exceptions, uh, building decks and that sort of thing, uh, coming before this, uh, this board. Um if you look at the map, it's a 100 foot uh area uh from the that goes into some of these lots and um I guess looking toward the future uh any structure that's built within that resource protection area like a pool. uh you don't have septic tanks or anything like that uh that we've dealt with before, but any kind of structure that goes in there and you've got some lots that are really right in the resource protection area. And the people that buy these uh lots and buy these uh put these houses up, uh they're going to be faced with having to come to us to get exceptions um to build certain things in in the backyard. And uh and that's that that whole that it's a nice piece of property. Don't get me wrong. It's a beautiful piece of property, but it is very close. It's a finger and it goes out into that lake and we have to be careful about that. The resource protection area as long as the Chesapeake Bay Preservation Act u they're not there just for um something that we have to abide by, but it is a law. uh since 1988 uh it has been a law and uh we have to be very careful about that. So the only comment I have is that for the people that are buying these lots, they have to understand that if they plan on building anything in the back of their

properties, there's about three or four of these these uh properties. um at least looking at the map that I have and I don't know whether you can see it but it's designated uh the resource protection area and uh it just it comes right up to the back of of these uh lots in in some cases through those lots. So the only comment I have is that for the future it's going to be an issue that it may be an issue for these people that buy these um and put and build you know and have a house that's built there. So, that's the only comment I have. Thank you, Mr. Chairman. Before I make some comments, uh, is there anyone else that would like to speak?

Yes. Press the button. Um, I think I have a question for the city, uh, the, um, attorney. And, uh, there was quite a bit of talk about, um, a collaborative planning and promises between the developer and the adjacent neighborhood, which I don't see at all as part of this application. I want to be clear of my understanding and also that it is in no way, shape or form our our duty or the city is not going to be monitoring that or I mean that's a strictly correct me if I'm wrong but that's not part of the deal.

The the only thing the city would enforce are the profers that are made in the profer statement or the um whatever performance standards we have in the UDO. Anything outside of that is not something the city would enforce. Correct. Such as the the facing of garages or none of that has been prop. Correct. Okay. Um, thank you.

Any any other to my right? If not, I have a few comments since we are have the motion and the second. Um, yes, this is my neighborhood. Uh, the neighborhood that will be affected by this are zoned RL as is this property. uh access to the new neighborhood will have to go through both Lake Me Point and the estates at Lake Me. So both of the um neighborhoods uh will be impacted by this. There are no turn lanes on Pitch Kettle Road. So to turn into this neighborhood uh which will this new neighborhood will be accessed same as the existing too. Um there is no left turn lane or right turn lane. Uh, it's very close to the bypass, so people that are speeding over the bypass, I'm just surprised there hadn't been a bunch of rear end collisions, including me. Um, there's approximately 43 existing homes, all with larger lots than is being proposed. Um, this is kind of a rerun, but neighbors voice concerns on the traffic at the entrance of the neighborhood, the removal of trees, which we've heard that will create noise from the 58 bypass, and the noise and construction problems such as damage to existing streets and debris left, which uh was handled by uh and spoke to by the developer. Um this cannot be con and I know in some discussions when this is a small neighborhood but uh can't be construed to be affordable housing as a price is expected will most likely exceed half a million dollars. Um it's my humble opinion that the best zoning for this property is existing zoning of RL by keeping to that zoning. This development will just be an existence of the exist the extension of the existing neighborhoods and I cannot support the

resoning to RLM. Any other comments? We have a motion on the floor for approval and seconded. Um Mr. Wine, please call for the vote. Commissioners, please vote. Commissioner, the V uh motion fails by a vote of 6 to2. Um this item will go to city council on Wednesday, December the 17th with a recommendation for denial. Moving on. Next on our agenda is ordinance tax amendment OTAA 2025-00008. Mr. Wine, will you please read the caption? Yes, sir. Ordinance text amendment I'm sorry. Uh, ordinance text amendment OTAA 2025008 initiated by the city of Suffk for amendments to the unified development ordinance of the code of the city of SuffK section 31419 mixeduse development overlay district of the unified development ordinance. The purpose of this text amendment is to update and refine the code of the city of SUFFK chapter 31 unified development ordinance. When you act on this request, you'll be acting on a on a resolution to present a report and recommendation to city council relating to ordinance text amendment OTAA 2025 08. Our assistant director planning Mcpittinger will walk you through this ordinance text amendment.

Thank you, Kevin. Good afternoon, Mr. Chairman, members of planning commission. As Kevin said, um I'm going to present to you um a very small coordinates tax amendment related to the mixeduse development overlays as a means of some backgrounds. There was a recent case that we had where there was an existing MUD and they were trying to amend that um that existing MUD and and there was difficulty in determining what the process should be because there's no process outlined in the UDO regarding modification or amendments of MUDs. So after some discussions with the committee on ordinances, staff is proposing to amend section 31-419 mixeduse development overlay MUD to add a subsection at the very end subsection K um that outlines the process to amend existing MUDs as well as the process for that proposed MUDs coming in the future would need to include in their pro in their design guidelines some procedures for making amendments. So in the future we would know what the process is for existing and then for proposed ones to include that. So this is the text that we're proposing to add. Um the first is a general section that would apply to all MUDs. It just clarifies that any amendment of a MUD master plan design guidelines or any other included elements can only be amended, extended or modified by approval of city count council following the same procedure that established the zoning district overlay which essentially means they would come before planning commission then city council with a reszoning the same way that they established the MUD to begin with. So that would apply to everything. Then for existing MUDs, any modification of the MU of the existing MUD must be accompanied by written approval of at least twothirds majority, so a super majority of the current property owners within the overlay district or written consent of the property owners association for that MUD. And then for proposed MUDs that any

application for an MUD overlay district would need to identify in their design guidelines the procedures for obtaining property owner agreement to pursue an amendment to the master plan design guidelines or any other included elements in the future. So, fairly simple, but hopefully clearly outlines the pro processes that would be involved if anybody wanted to amend either an existing or again what they would need to include in their design guidelines to get their MUD resoning approved to begin with. So, that is what we're proposing. Um, staff would recommend approval of this and I will stand by for any questions that you may have at the conclusion of the public hearing.

Thank you, Meg. We will now open the public hearing. Is there anyone in attendance that would like to speak in favor of this item? Anyone would like to speak in favor? Seeing none, is there anyone would like to speak in opposition? Seeing none, we will close the public hearing. Commissioner's questions, comments, or motion is in order. This issue was brought before the ordinance committee um and we kind of beat it up a lot. Um and we came to the foregone conclusion that this is probably the best idea to um keep us away from the issue that we had with Miss Venable a few months ago. Um, and we therefore recommend and I so move adoption of this OTAA 2025-008.

There's a motion on the floor. Is there a second? Second. It's been moved and seconded. And any questions, comments? If not, Mr. Wine, call for the vote. Commissioners, please vote. Mr. Chairman, the motion is approved by a vote of 8 to zero.

This item will go to city council on December the 17th, 2025 with our recommendation for approval. Um, moving along. Um, any old business, Mr. Wine? Any old business? No old business. Do we have any new business? No, sir. Moving along. Status report. City council meeting October 15th.

Uh, yep. There were two items that went before city council at their October 15th meeting. Both of those were ordinance text amendments. As you may recall, we modified our uh parking and loading standards to allow certain uh public uses, parks, and um nonprofit sports organizations to um have some leeway in utilizing gravel for some parking. um that was passed um by city council and there was an ordinance text amendment that um clarified our regulations as it relates to food trucks um particularly as it relates to them located in residential areas and that was approved by city council.

All right. Um status report any preliminary plans approved?

Uh no sir. Uh moving on. Um I I will note before I ask each one of you have any comments that we are honored today to have two city council members with us. Um um council member um Barlo is with us today and and you sat in on our last meeting I think for a big portion. So so glad to have you with us and and Councilman Recctor who uh is our appointed uh he he checks on us make sure we're doing our job right and reports it back. And the vice mayor, glad I miss you. How you hiding back there, vice mayor. So, welcome to the meeting. Hope we entertained you all you three well today. And and there are three of them, but they're sitting apart, so it doesn't look like uh uh there's any question. They were holding a meeting. Um so, with that being said, we'll start down the end. Uh any comments, Commissioner?

All right. Um I hope my mom is watching. So, uh, Mom, have a speedy recovery on that knee replacement and I'll see you soon. Uh, safe travels to everyone for the upcoming holidays and stay safe and look forward to seeing everyone in December.

Thank you very much, Councilman Ba. Thank you for leading us in our initial pledge of allegiance today. I I've been wishing we were doing that for the last 10 years. So, thanks for bringing it forward. Any comments you have today? Yes. Um, a little bit cheesy, but uh, this time of year I I've really get into gratitude and um, being on the planning commission last couple years has helped me see a lot of things about the city differently and appreciate things I didn't as I was growing up living here. And I know y'all hear me share when different applications come like, "Oh, well that's somewhere I go running and or I go running there." And I do really love running in our city. Um, we are so lucky to have so much public space. Whether or not people think we still do, we do. Um, and I am really excited to see what parks and wreck have finally gotten going. Um, across from Constance Wararf. Um, that is a really neat space that you guys should check out. Um, I've enjoyed adding that into my loop. Um, it does celebrate the waterfront we have on Main Street. Um, so have a wonderful Thanksgiving everybody.

Thank you very much. Commissioner Creek Mo.

Um, yes. Um what I'd like to uh say is that uh once a year um this um u planning commission commissioners have the uh two two two uh uh individuals from this planning commission attend the CIP, the capital improvement plan uh that is uh delivered to the to this committee uh for various um uh divisions of the city and and really for the for the people who are watching and also for the people that are here uh we review the city manager's recommended uh CIP u and this includes airports and public buildings, parks and recreation, village and neighborhoods and downtown initiatives uh transportation storm water fleet transit refues uh public utilities and that's it's ends up as with the schools. So, we hear representatives from every one of these um entities of the city uh as to their requests for equipment uh buildings and that sort of thing. Um and we we have the ability to have input into uh their request at this particular point in time. This is just the first iteration of this because u once this this is prepared and changes are made uh we'll be hearing about this next on our agenda next month um to review that and also uh decision has been made uh the following month um to look at the uh capital improvement plan for uh 2026 27. And so uh I just want to let you know that we are involved in that process. Uh which is great. Uh again we

have two members that of of this of this uh commission attend and every year we do this and there are two different members every year uh that we go through this. So that's just for your information. Uh and it's good information that we received uh every time we attend this. So that's my comments. Thank you very much. Thank you very much, Vice Chairman Hicks. I just want to say I just want to say happy Thanksgiving to those of you who are in listening um listening range. Uh I don't have anything to say. I need to go put my Christmas tree up.

Thank you. Thank you, Vice Chairman. Commissioner Goodriman, he says goodbye. Commissioner Powell. Well, in the same spirit of gratitude, I am grateful uh for our city. I'm grateful to have raised a family here, and I'm grateful for things that are to come uh in the forthcoming food fest that we'll have next week. I'm grateful for the opportunity to lose some of those hard earned calories uh that we'll uh that we'll impart on. Very good. Thank you. Uh Commissioner Edwards, we we moved a lot of stuff off the agenda to give you opportunity to talk at the end of the meeting today. You've been unusually quiet. Are you h are you okay?

Um I would like to just thank everybody here today. We had a good meeting. I think everything uh went went well. I'd like to thank the staff uh of the planning department. Kevin, you've got a a great staff. Uh we wish for you all a very happy Thanksgiving. just don't eat too much so you'll be able to come back to work because obviously we've got a lot on the agenda going forward for the coming year. In fact, we moved a couple of things up. So, so uh we probably have a longer meeting in December. So, with that, happy Thanksgiving, Kevin. We have one additional item

and um and as we do, we're always thankful to have new staff uh to join us and we're very thankful to have a new comprehensive planning manager with us uh joins us from Hampton, but Jonathan McBride has joined our staff. Uh he's been with us for almost a month. Um almost a month, but we're very pleased to have him and uh you will be seeing much more of him moving forward, I'm sure. Welcome. We welcome you to the city. Thanks for taking a job with this great city. With that we will stand a journ.