City Council - Regular Meeting

5:30. It appears the mayor won't be able to join us. He's out of town. So, I'll call this meeting to order and entertain a motion. Okay. I'll motion for Don Booenark to be mayor pro tent for today's meeting. I'll second. Uh, any discussion? All in favor? I I'm in favor. I'll do it.

All right. Thank you for coming to the Roosevelt City Council. Uh the meeting has been posted for tonight, September 16th. Appreciate all those that are here in attendance. Uh we have a full council. Uh we'd like to excuse the mayor who is out of town and a motion and vote by the council will serve as the mayor pro town. Um we'd like to go ahead and start our meeting with prayer. We've asked Councilman White to give the prayer and then afterwards we've asked Lieutenant Taco and the pledge of allegiance. Our Father in heaven, we're grateful to be here tonight to discuss the needs of this great city that we live in and pray that thou bless us in our efforts to serve and do the things which are best for our community. We are grateful for all that thou has done for us, especially for protection and those who look out for us each day and pray that thou will bless and watch over them and especially bless those who are struggling now losing this. We pray in the name of Jesus Christ. Amen.

Amen. Allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Thank you and Dr. Appreciate that. Uh at this time, we do not have the minutes uh to approve, so we'll get those next time. Right, Sierra? Uh so we'll go ahead to our public comment period. Uh we allow uh 3 minutes uh for each person to come up and address the council. Uh please state your name uh for the record and uh again uh the council may or may not interact with you but we will listen to you and hopefully u we can help in any concerns in the city where we can. Right. So is there any here would like to speak to the council? I'm super short. Sorry.

Thanks. [Music]

Okay. Thank you. Don't mind me. I'm nervous. I've never done this before. Um, my name is Shayen Walker. I'm a resident of Roosevelt. Um, so good evening council members. I stand before you today with a heavy heart to acknowledge the tragic loss of Charlie Kerr, who was fatally shot during a rally at Utah Valley University last Wednesday. This senseless act of violence has left a profound impact on our nation. Charlie Kirk was a figure who dedicated his life to engaging young people in the political process advocating for civic involvement and pro promoting open dialogue. His efforts through turning point USA inspired many to become active participants in shaping the future of our country. In the wake of his tragedy, this is our duty as Utons, as human beings, to come together in support of his family, his wife Erica Kirk, and two young children. As a member of this community, we have an opportunity to demonstrate our solidarity. I ask that we put a memorial up in honor of Charlie Kirk, not to glorify his political views, but to honor his memory. This memorial would serve as a testament to the values of respect and community engagement. It would remind us all of the importance of standing together in times of sorrow and supporting those who are for you. Let us show the Kirk family that they are not alone, that we as a community are united in our commitment to fostering an environment where such acts of violence are not tolerated and where every individual is encouraged to contribute positively to society. Thank you for your time in history.

Thank you for that. I appreciate that. And and I would agree with you in terms of it's definitely been a a tragedy and and difficult especially in Utah where we don't always expect those things and and myself working for Utah State University. uh it's been close to home because it was at Utah Valley University, but he was also going to Utah State um afterwards and and so I uh agree with a lot of the sentiment. So, thank you. Yeah, thank you. Thank you.

Good evening, council. It's good to see you again. Um, I appreciate the opportunity to speak to you and I'm here to request use of one of Roosevelt City's public spaces, their parks to hold a peaceful prayer in candle light vigil um for the same purpose that Miss Walker just spoke to. Um, to honor Charlie Kirk and to share in mourning with my fellow community members as we seek peace through our Lord and Savior Jesus Christ. My plan would be for approximately an hourong event or under an hour beginning at approximately 7 p.m. either this Friday the 19th or Saturday the 20th with a mix of brief remarks, prayers and musical numbers focused on God, family and country. And today I have worked on a preliminary program and I've spoken with Pastor D. pyroy of the Roosevelt Christian Assembly, a member of Roosevelt Baptist Church who are willing to participate and I've also extended invitations to um the Catholic Church as well as members of the Church of Jesus Christ of Saints. Several other individuals in the community have also expressed their willingness to participate by providing musical numbers. So, I don't know if you have any questions or concerns about what I would like to do or want to think about it or

I what where the public space reopened to use. Well, um what came to mind at first is is Old Mill Park. Um so, that's what I would like to find and proceed with. So, Mr. B, is there any thing they would need to do to be allowed to do this? Well, as long as here with him and make sure reserve as long as council's okay, we can schedule that. Okay. I think you can plan on it. Just get with Mr. Bake or Dustin Glenn. Just make sure we don't have something else scheduled. That'll help with your 19th or 20th choice. Confirm. Yeah, I think that's good. I don't have a problem as a council. Sounds good.

Okay. Thank you.

Thank you. That was an easy one. Hopefully, anyone else would like to address the council during the public comment period. Okay, seeing none, we'll go ahead and move on with our agenda. Uh, since Mayor's gone, I'm not aware of any committee appointments or you Okay. Uh, so we have a hearing about budget. We need to open Mr. Outwood. All [Music] right. So, we have before you a budget reopener request. Um, a lot of these are, excuse me, projects that were in capital projects that they had the cost savings of original projects to have excess funding. you know, wanted to repurpose some of those funds and then some of them are new projects. So, um I will just go through starting at the top there. Um starting in the capital projects fund of the fire department, they had a current capital project to purchase some radios. They had $5,676 extra and they wanted to repurpose that into a fire truck light bar. So, they're requesting to have that move into an expense account for that. Um the public works department had on the on the capital projects list to purchase a one ton dump truck with plow that came in approximately $32,38 under budget. So their request is to move and I need to make a slight adjustment to the numbers that's on there. So we are moving 32,38. Um, but we need to put 9,000 into the screen and then 11,000 into the So that was just covered that. So for a total of 32,38.

The next one down is the recreation department. The APR department has received donations of $7,423.93 which they would like to move that into their expense account so they can utilize that funding. also an APR department. So, currently right now when they receive donations, they're needing to spend that funding in a timely manner. And with the restrictions of having to have that go through a budget opener and public hearing and get that on an agenda, it usually takes anywhere from 2 to 4 weeks to get that all through that process. And so, I proposed an option here to set up a float account for them. So, the idea is to set up the $20,000 in in a revenue or a fund account that won't get spent. It'll just float in the meantime until we can do a budget opener for their revenue. So, if they let's say they get $1,000 in revenue, we'll just take it from that float account and put it into their expense. And then when we do the public hearing, we'll just move it back to the floater account. So, that 20,000 will never get spent. It'll just get transferred and we plan this. So, if you're okay with that, that's the request there. And like I said, that's in order to allow them to spend those in a timely manner. Um, moving on, the financial audit ended up costing us a little bit extra than we expected this year. So, we're requesting 15,000 additional into the council financial audit account. We have a new grant for the gun range. So, we need to um budget that 1.2 million. The majority of that um Ryan 900,000 900,000 is grant. So, we'll get 900,000 of that back. So, but we just have to budget for it up front,

right? And just so the public knows on that one, the uh to get the grant, there was a lot of hoops to run through, but we had to have uh the 300,000 as it was a a matching type grant, not dollar for dollar, obviously. We got more um three three times what we set aside. So, but yeah, we got 900,000 for that grant. It took probably three, four years to to get that and we're very grateful for all those that were involved in that. But but uh to get So the city is spending 300,000 to be able to then spend 1.2 million. That seems like a pretty good deal and and we do that whenever possible with uh a lot of our projects in the city. We get grant get matching funds those kind of things. So

the next one is similar to that. We have the generator that we received a grant for the total. We currently have $80,000 budgeted for that, but the project is $160,000 and we have to budget that full amount. We will get this 80 back in ground. You know, we just have to budget it because we didn't to get that full cost. Um the next one for the golf course, we had planned 2 million in the golf course irrigation system with the intent of applying for a grant. Um that's no longer going to happen. So, the request is to move, excuse me, five uh 1.5 million from the irrigation system into the cemetery expansion and and work move forward with that project. Leaving 500,000 in the irrigation system was still plans to do some work there, but not the full project amount. Is there any questions with that one? And then on the maintenance equipment, there's a request there. there was some excess funding in their maintenance equipment line. They wanted to move 100,000 into the storage shed line because that one ended up having some extra costs associated with it. So the request there is to move that to cover those expenses.

Which cur is that golf? Yeah. Was it was it for shall I'll take it. you'll find where we spend. Okay.

So, for a total we have a total of net difference to the city of 1.315 million. Um 35,000 of that is coming from the general fund and 1.280 is coming from capital projects and like I said the majority of that grant will come back to us and then that 20,000 will get spent. So you can take out that the net cost of the city. That's what we're requesting. Any questions? Yeah. Council, any questions? The storage sheds at the golf course has been for your equipment. No, it's um to build new storage sheds for the golf carts. Carts.

Yeah, for the personal carts to eliminate all the current sheds that are up there and to create more parking as well. I'm just wondering like those sheds are kind of an isore but do other golf courses provide private parking for personal carts. Yeah, it depends on the golf course and this is recommendation is based from grants. Um instead of adding more sheds, those are a liability. Those are current those are currently a liability and so it's his recommendation that we start to eliminate those and the city provide actual sheds. Yeah, they will pay a rental. We'll generate revenue off of

you to decide. Yeah, that will be up for you to decide. We'll be presenting once this is approved. We'll be presenting a project with different numbers and options for you to decide. Any other questions from the council? I move we go to a public hearing to discuss these budget openers. Okay, we have a motion to go in a public hearing to discuss to open the fiscal year 26 budget. Have a second. I'll second. Second by councilman Allen. All in favor? I

I will now stand in a public hearing if there's anyone from the public that would like to comment on uh the reopening of the Roosevelt city budget. What's the generator for? See none.

You good, Tom? Do I need to come up? I was just going to have some clarification on the generator. What is this for? Hey, Alan.

So, I guess this when this building was first planned out, it was supposed to have a generator, but they cut it out, so it doesn't. So, this building does not have a generator, but the public safety police department in it. It was decided that it needs a generator. We were able to ask a homeland security grant, this is the SHSP grant, if they would help getting the generator. We got 80,000 from that. We budgeted for 80,000 in the capital project because the generator is going to be about 160, but we have to have the full amount in the budget in order to get the because we had to reimburse it. We have in other words, we have to buy it first and then we'll get money back. So,

exactly. Okay. Thank you for that clarification, Lieutenant Tucker. Any other questions from the public? So we move back into regular session. Have a motion to move back into our regular uh council session. Do a second. Second. Second by Cal Councilman Allen. All in favor?

I. Motion passes. Okay. We're now in a regular um council meeting. Any other discussion on the fiscal year 26 budget reopen? Seeing none, I'd entertain a motion to approve or not approve. So moved. Move to approve. Yes. Councilman Barrett make motion by Councilman Barrett to approve the budget recommendations presented by Mr. Hotwood. Do we have a second? I'll second. Second by Councilman White. All in favor? I.

I as well. Motion passes. Thank you. It's nice that that uh Roosevelt City works really hard to find grants whenever possible to help pay for stuff because as a city we have great residents and and people willing to donate as we've seen in the APR and other things, but some of these projects are pretty expensive. Um and being able to get that grant money I think is is a great boon to the community. We just um are you going to talk Mr. Big stopped out? Hopefully he talks about the other grant we just got at the city manager report, right? The other big grant we just got recently

8 South. Yes. Not now, but at the city manager report, right? But sounds good. All right. Um, we're on 8B APR fall festival golf tournament fee waiver request. I believe Mr. Baker, you're presenting this. Yes.

Thank you, Mr. Mayor. So, tonight I am presenting in behalf of Vanessa Oaks in the EPR committee. I'm not Vanessa. She's much nicer and friendlier than I am. Um, first off, I'd like to say we just had the fall festival. Hopefully, you're able to attend an incredible event. APR committee did a wonderful job. had the hot air balloon skulls turned. There's so much going on and incredible what they accomplished. So, hats off to them. Vanessa was going to try to be here. We'll tell her that she was missed. Um, but she did an incredible job and she continues to do an amazing job planning these events. One of the things they did during the fall festival is they held a golf tournament. And in a golf tournament, the people that organized it must pay the actual green fees for the tournament and then they make a profit on top of that. whether it be through green fees, pole sponsors, raffles, things such as that. And typically the green fees are approximately $5,000. That 5,000 essentially goes to recouping the the cost of the tournament, the wear and tear on the course, the extra time that the staff puts into that. And so she is requesting that we come to council to wave that fee. And this would be a request retroactive since she did pay it. I did explain to her the the reason why we typically don't do this. She called and asked me if it was something I could weigh and I explained to her, "No, that's that's not my my job, not within my perview." And I did explain to her that this is it's not recommended because of this is literally just to keep the course going. The city's not making money from the tournament. The tournament benefits whatever the purpose is for. This is just to cover the cost. but she did request that we would bring that to council tonight for your consideration.

Thank you. Any questions, comments from council. Have you waved fees for other people in the past? No, we have not. And to be honest, that is one thing I did tell her. It is a very slippery slope of who do you wave fees for, who do you not, especially when this just covers the wear and tear on the course. So, no, we have not done that in the past. And how many tournaments do we typically have a year? of this size anywhere from 20 to 25 and I did talk with Mr. around this about the wear and tear on the course, the necessity to collect these green fees here.

So we the golf course would be I mean they probably don't make any money off of it anyway, but in the whole Yeah, cost us that cost us that day to win. Yeah, I think because we already subsidized the golf course and and uh you know appreciate everything that they do and hope it was a success, I think they still made some money. I personally um feel bad, but I don't I don't think we should um wave the fee. So, guess I'll make the motion.

Do we need a motion on this? Cuz we don't wave the fee anyway, right? So, okay. We'd only need a motion if we chose to approve the So, I'll make the non motion. Yeah. Yeah. I don't think we need a motion on this and I and I would agree because once you that one group will have every group in the Yeah, that's my concern. I I do want to support them and if there's another way we can

Yeah, I I agree. And we do try to support APR in other ways. We have provided budget with Mr. Atwood now. We're trying to uh make it so they have a floating budget now so they can at least access funds a little quicker as needed. So I I think we're doing what we can to support APR and we do appreciate all they do, but I think this one is one I I I think we'd be in trouble if we went down because then every group would come and say, "Hey, we need it waved." And now we got more wear and tear on the course and no money coming at all to help cover those costs. And tournaments are expensive

and and there are a lot of tournaments that run for a good cause and sort of undering purposes, but if we if we did it this time, I think like everyone said, we'd set it back residents that would cost the city more money than what we already spend. So,

thank you. Okay, moving on. uh cougar services proposal. Royce Hammer [Music] and thank you for seeing us tonight. I'm Royce Hammer. I'm a permit manager for GGS Noc Grand Services. This is Doug Moore. Doug is the project manager and the consultant on the project as well as a field representative. and we're here tonight to discuss Serney and and Roosevelt. And first, I want to thank the council, particularly Drew and Kirby and and Josh for their time and efforts related to the vibe demonstration helping that happen. Um, really made a difference. We were able to invite different counties over to witness the the demonstration and it provided us additional information to provide that council as well which Doug will explain. He's the smart guy. So um don't let me fool you. I'm not the smart guy. Doug is. So anyway, um, Seismic Testing, I guess. First, DGS is um they're a company that they're an independent geoysical data company serving the industry for over 40 years, providing data to help the the industry make the most informed decisions. Uh, and seismic testing is relatively non-intrusive way for oil and gas producers to collect data on underlying geology of the area. This data allows operators to maximize the production of their least oil and gas resources while minimizing surface operational impact. Um, which is one of the reasons we're asking the city for a permit to to conduct the t the testing

here. Excuse me. So, I guess uh thank you D for helping me with this map. Oh boy, that's small. So, do we need to zoom in? Yeah. Can I walk over this thing? Yeah. Go with me. Sure. Just pull it off.

Okay. Let me do all the work. He's a boss. Okay. So, real quickly, this is the outline of the city limits of Roosevelt. And get my notes here. What we have here is what we call a pre-plan in the seismic industry. and that is a grid. Um when the survey is done, these dots basically will be moved all over the place. They will have to allow for homes, water wells, pipelines, and all types of improvement. So basically, this is just a a quick glance, a preview of what a grid looks like for a seismic survey. The red dots that run east and west, that's where we have what we call our source points. And then the blue dots, they run north and south. This is where we place our centers. And I brought one tonight. Get up. This what they look like. [Music] Got a little small spike on the bottom of them. Stick in the ground. Pretty much it. That's a recording device. Sometimes called a geophone. We call them nodes sensors. So where the blue dots are, they'll be placed along these blue dots. So the red dots, the spacing between these lines for east and west, they're 825 ft apart. And then the receiver lines which run north and south or 495 ft in line spacing we would like to place where possible

every 165 ft one of those nodes or sensors and remember they'll be moved all over the place and where we're permitting inside the city of Roosevelt. Uh we peritted 3 I think 73 owners so far inside the city. that's allowing us to place one of these centras in their yard and we will try to put those in the edge of their yard like in their flower bed in a rock somewhere where it's not in the way of where they're going to be mowing and doing things like that. So the receiver lines are 800 I'm sorry the receiver lines are 495 ft apart 165 ft inline spacing and then again the the source lines are 825 ft apart and in line they're 165 ft. So, in the city, let me look at my notes. I got a cheat sheet. When we get started, uh, of course, the first step of the project is permitting, which is what we're in midstream of now. And then the second thing that we do uh we have to come out here with our surveyors which we've started um about 10 days ago locating all the hazards which hazards in what we what we call is uh structures water wells pipelines anything that we need to be aware of that we need to move or source points further away from or away from period. So you can see that some of these points where the grid is not in order. It's kind of out of order. We've done some pre-planning and move some stuff around just by using aerial photographs. But

when we're done, they'll be moved all over the place. And you can barely see on the road here where the red dots are. That's where we would like to conduct some virus size operations on the city streets. Get back over here where I can set my notes. Now, I'm not a public speaker. I'll be the first to admit. So, you guys got to give me a I'm looking for seis. So, okay. After we get the uh the hazard survey done, we bring all this stuff into a map and we establish where and where we can't do our source points and our receiver points. After that, then we'll have what we call our production survey, which is guys that'll go out and they'll survey in where they're going to place these source and receiver points. Normally, we do this with a paint spot on the ground. It'll be like an orange spot for the vibe or the energy source, the VI point, or it'll be a pink spot for one of the nodes. So, it's pretty easy to see. So, once we do that, it'll take us, I think Doug and I looked at this, it'll take us probably to survey inside the city one to two weeks. Uh, and that won't be 8 to 5 every day. They may come in and work two or three hours and then move to the outside of the city and then come back the next day and work two or three hours. But basically, they should have all the surveying inside the city and where they're going to place the source and receiver points are done within a week to two weeks. Then let's see, after we get it surveyed, uh we will build a map that we'll bring

back. It'll be what we call a postplot map. At that point, when you see a grid on the next map that we bring up, it'll have the exact GPS locations of all the source and receiver points that we're going to place on the property or on the streets. And we'll bring that back for the city's approval prior to doing any of the work. That prevents us from missing anything. And the more people you have looking at it, the better opportunity you have of of catching anything that may be future development, possibly a new pipeline or water line, something like that. And of course during this process of the hazard surveying before the production surveying begins, we'll get with guys like Kirby and and Drew and we'll obtain as much as we can from the city and from these other companies when we do our one call to map all the water lines. Um, I know we have some trans transact lines, transact

transact transact lines that we have to worry about that we need to avoid and we'll get all that mapped before we lay out the source and receiver points. And I think probably um at that point we will be getting close to bringing a map in and asking uh the city for approval of the map so we can move forward with the with the VI stuff soon. If you would please Drew, can you move over to the the next? Yes.

These are the VI buddies. You can see that the vibe is we use them everywhere. They're primarily designed for urban work. We use them in parking lots. We use them on state roads, county roads, city roads. And as everyone knows from the demonstration that we did over by the fire station, they don't cause damage to the roads. Uh we'll have what we call a PPV monitoring company out there that will move along with the Vibes as they progress through the city to monitor what the Vibes are doing. And Doug can elaborate a little bit more on that when we get to the executive summary of the test results from the demonstration that we did over by the fire power fire station. But you can see that's that's what the bug the buggies look like. There'll be three of them in a row. Um when they move up to a survey point on the road, then they'll set their they'll set their eye plate on the ground and they'll do two is it going to be 20 second

up to 20 seconds? Yeah.

Up to 20 second sweeps. Basically what that means is they'll set their plate on the ground and they'll emit sound waves and vibrations into the subsurface for 20 seconds plus twice. When we did the demonstration over here, we did four of those. We doubled it so we could make sure that there wasn't any impact or everyone got a good feel for what it was like. So that's that's what the Buggies look like. They weigh between 65,000 lb and 70,000 lbs depending on how they're outfitted. Um they are roughly 11 1/2 ft wide depending on the the tires that they put on. They have two different types of tires that they can use for the vi machines. And I think on this job they're planning on using the

the same ones that we have here. The smooth ones. The smooth ones.

They're they're not the allterrain. The allterrain is more like a tractor tire. And these are more like sort of a balloon tire that you would see on stuff that you use on the golf course things. That's that's the type tires that they're planning on using for this. But they use them in the fields. They use them on dirt roads. and use them on gravel road, parking lots, state highways, city roads. Um, I've been doing this for almost 30 years and we don't have damage to the roads. Now, every once in a while, we got one of those guys that fall asleep at the wheel and they'll ease off the road and maybe the ditch is wet and then they leave a rut in the ditch or they back into a gate, something like that. So if that happens, obviously we'll we'll have to take care of that. So I guess the next thing um once we get the hazard survey done, then we'll go out and we'll deploy these little receivers I showed you earlier or the sensors or nodes. We'll put those out where we on survey and after you guys have a chance to look at the final map and then we'll begin recording. Before we get into the recording, I'd like for Doug to explain this executive summary that we received from the PPV monitoring company that did the testing for you guys over here on the hive on the the road by Oh, thanks Drew. You added that, didn't you? Good. Okay. So, I can get out the hot plate. Come on. You got to explain this. Um when we have the vibes out here about last last month, um we get hired a third party um company IGS, the main thing that they do is uh monitor for like mining mining explosions and they also

monitor a lot for seismic surveys. Go back. growing. There you go.

When we tested out here, we only had one vibe in production. We will have two through the city, three we'll have three out in the countryside, but in in town, we're scaling it back to to limit our impact. Um, can you scroll to the next page here? Here's a picture of the vibe when we were out there just out on the street here. As Royce mentioned, we shook about four times. Um, we only had one sensor deployed in the picture there. You can sort of see it's right there. Um, it's a little bit different sensor. It's a it's also a geophone, but it's more of a a engineering phone, so you actually know the exact amount of movement. The executive summary goes through some of the prior tests that mainly the Bureau of Minds did back in the day to indicate how much vibration can be caused on structures, pipelines, Wally wells before you would actually cause any before you should see any any threshold damage. Um, you can go ahead and scroll through a little bit. So, this actually shows the the actual movement, the maximum movement that we saw recorded out there and the peak frequency. The lower the frequency, the more likely you are to cause damage. Um, usually if you're below 10 hertz, you you have more concern. As you can see in our test here, we were we're in the 30 hertz. Keep scrolling.

And that can be adjusted, too, right? We can adjust the drive on these machines as we go along with the testing. Um when we have these monitors along with the bias, they monitor it so they can move it around and they can make sure that we can lower those. Yeah. Or or if there's something they see of concern, they can actually avoid the sweep and and move forward and just avoid that. Just avoid drop the point. So th this was provided to to to Drew and thus the the council. You can look through it. Any questions you have, please feel free to contact us at any point in time.

Um, one thing there, back up to page six there, Drew, please. That's not true. Which one show there? Okay. All right. So, there won't be any there won't be any dynamite or explosives inside the city. We will only use the vibrator trucks inside the city limits if we get permission from you all. Um, no dynamite would be done in the city limit. It's going to be done out on the farmlands where we permit where we were allowed and where we can't get those trucks. Right.

All right. So I I think you can go ahead to the next Well,

I mean it's just charts. You can probably go to the next uh attachment. Oh, what were we supposed to talk about? Oh, so after we shake them down about a week later, the supporting crew would come through, retrieve all of these to get them out of here, and then they would download the data. Our plan for being in town, it would probably be about a week for deploying the sensors, about the following week, we'd probably be shaking, and then another week after that, we'd be removing the sensors. anytime when we say a week, each of these aspects is fairly quick at an individual point. So along the street, you'll probably only see the vibe there for 15 minutes, if that. Um, and then you move along. But because the city is kind of spread out east west, by the time you go from the county line on the east over to the far side of the airport on the west, due to the the the width of it, it would probably be about a week for each phase. I will hand this back to Royce and he can talk about the insurance. Okay. Okay. So, where was I? Thank God who knows the insurance, right? So, we kind of skimmed through the basic process and I know you guys got questions so at any time please throw them at us and we'll be glad to answer anything. We want to be as transparent as possible. Um, we've had a

really good response out here from the citizens. I mean, we've only had, let's see, Sarah, we've got what, five, I guess, now registered to do the, you know, with the business license and solution. I think we have five. Originally, we started with three. One of them like to kill her, but we have 373 residents so far that have signed permits. that's going to allow us to put the notes in the edge of their yard. So, one thing I would encourage the city and it's really important to TGS and and to me as well and Doug to um people get confused and there's miscommunication sometimes along the way. So, if someone calls up here and they have questions, please contact us. Sierra knows where to catch me. We're right down there at your I mean, you guys releasing our office from you. where you can come down and knock on the door and we'll send somebody out to talk to them. But there is miscommunication that happens along the way, particularly when we get started with the operations. Um, a lot of times when we permit these people for the receiver only, um, we don't go into great detail with the driver size operations. it's confuses them sometimes. So, we try to keep it basic and to the point, but during the operations, if we need to put an ad in a paper with our phone number where they can reach out to us and call us during the operations so they do not call up here and bother you guys and be glad to do that. That's something that can be a part of the permanent. We've done that a lot in the past. we can create a 1-800 number and they can call us on that and then we can send an agent out to talk to them as soon as they call. So anyway, I wanted to discuss that. Um, after we get the receivers deployed and we're ready to go out there

with our viviveror size buggies and get started, obviously during this process, we're going to be communicating with Drew and Kirby and whoever the council appoints as the employee representative for the city that we need to contact when we start, what phase we're in, and when we finish, we'll be doing that. And I'll be doing that for you guys. So, it'll be on me to make sure the communications are out there. Once we get everything laid out, get all these out there in the ground and we get ready to start shaking, then I'll call you guys and let you know and we'll do our best to focus on moving through the city very quickly. We show we looked at this as close as we could with the Bible operations. We think and only because home the city is so spread out will take this long. I we think we can get in and out of the city in a week. And that's not going to be working 8 to 5 every day. That's just going to be working part of a day. Sometimes in the mornings sometimes we have operational issues. If the wind's blowing too hard, we're not allowed to work if we get a snowstorm. And that's possible because we're going to try to start sometime in late November uh and be out of here. We hope to be out of here on the whole job. Doug seems to be thinking we can get out here by end of December. Uh I think probably closer to the middle of January, the end of January because mother nature sometimes really throws us a curveball. Snow and all the rest. But once we get everything all laid out and we're shaking, you know, we'll be calling you guys. We'll call when we pick it up. We'll make sure that we let you everyone is in the loop on what we're doing all the way through. So, that brings us to I

guess the insurance. Um, we provide this. This is our basic certificate of liability insurance that we provide cities and counties that we've worked with over the years. Um, and if you have questions on the coverages, I'm really not that qualified to answer those. Uh, you can get those to to me or maybe through the city attorney and we'll be glad to respond to them. But th those are the limits that we're proposing. At the same time, we're proposing a 250,000 bond for three years. Um, and then we would like to ask for a one-year permit for the road permit. And then we have felands. If you would, can you move to the

Yes. Go one more slide, please. I I'll do

it's wanted to show you guys a picture of this is the permit form for fee lands that we show and we pull this data from the tax row that the city of Roosevelt owns. Um it's a bit over 1,700 acres. Um we're paying $10 per acre. So I think the permit fee is $17,177. We would like to get permission from the city to work on the roads with rev size and then we would like to get permission from the city to lay out our centers on the golf course and then on some of the felins including the airport we would like to be able to conduct our normal seismic operations and there again we would like to when we get the permit in place get you guys paid get the bond in place we'd like to go out survey it all, build a map, bring it back in, and let's all review it and discuss it and make sure everyone is comfortable with where we want to do our work. That's a really important part of uh the seismic operation, this communication and and building that final map because there'll be GPS locations and we can put it on the phone and if Kirby wants to, I can drive him around and we can look exactly where the points are compared to where his water lines are, where where the sensitive transatlines are, anything like that, we can look at live accur accurately on our phones. So, this is a permit form that we propose. Uh, we fully understand that the city attorney is going to want to modify this and edit this, and we're prepared to work with him on that. This is just our basic form, but we would like to, you know, get approval to move forward from the council with the road permit and with

the felance permit. And I have a map that we put together. It's it's another pre-plan. It's not the final map, but could you move to the next slide, please? The golf course.

Yeah, the golf course or Yeah, the golf course. Is that it? That's it. Can you zoom into it? You can see there that we the blue dots, remember, are are the nose. And you can see that we have moved we tried to move all the V points completely off and we've tried to put the receiver points in the rough off the greens. We can deploy those by walking out there and a guy push them in the ground so they don't have to drive their side by sides out there to place these on the golf course and they'll put them out out of the way there so they're not interfering. And remember these things when they get them out there, they won't be out there between maybe 3 weeks.

Yeah, three weeks.

Only about 2 to 3 weeks, something like that. Um, actually on the east side of the golf course, they'll be picked up a little quicker than they will on the west side because remember, we're working the program from the east to the west. So that's roughly what it looks like on a pre-plan. Now, when we get surveyed, we don't know what water lines are out there or anything else until we get it surveyed and we do a one call. Those points will be moved around. But that's part of the FELAND permit that we're asking permission from. And I think there's another map there of the airport. You could go to the next slide. Yeah, that's that's the airport. We worked on a lot of airports. Uh, and again, this is just a pre-plan when we actually get out there and survey this stuff. We'll get it more accurate, but you can see where we move the points. We don't have anything on the runway. We got one a little closer. That means we moved a little further away. But obviously, when it's surveyed, these points are going to be moved around. And then I think is there one more slide there?

I don't think so. That's all of them. That's all. One more map. No, that's all of them.

That's all of them. Okay. We had another map of some of the other field lands that the city owns. Uh I'm not exactly sure when I was on that that had some crop circles out there. So, I think you guys may lease that to some farmers and we try to move our points for the vizidiz machines in those crop circles to roads or to the outside of them to the best ability. But again, we're going to bring a map up here and let you guys approve it before we finalize anything. Um, I think there's some form I think that pretty much wraps up what I have to say. Doug has to say, so you guys have questions, go ahead and beat us up.

Yeah. So I have a question just um what is the benefit to the city and to the community of doing this in general?

I mean very good question. You do have citizens that have mental rights that's involved in you know inside the city and outside the city. And um I'm not familiar with exactly who, but I do know during the permitting phase when you run across false land owners that have interests that live here in the mineral rights, those guys. But you've got revenue. You guys, the city will get revenue from oil and gas companies for taxes for sure. I mean, different things like that. One of the things that the seismic does is it helps them focus on minimizing any further development. You don't want them to go out here and drill a hole in the ground and then it be a dry hole and you have a well stop for no reason. The seismic pretty much eliminates that. So that's one of the reasons you got something out there.

Yeah. I mean the recording crew will be here for about a month. So I mean you'll have some some of your hotels. I mean, between Roosevelt and Ballard, the hotels will probably be full for a month, month and a half. Um, I mean, there's a little revenue going to all the land owners that are assigning the permit for permit fees. Um, we're we're compensating the 15 or the $10 an acre for the fee lands. So, there's a little bit of revenue coming to the city directly for that. Um, 17,000 for that. And then um they authorized us to offer $2,500 for the road permit to cover I mean I know you guys got attorney fees just like we do. So we're offering another 2500 for that almost 20,000 just in permit fees for the testing. But it it builds I mean you know your your state your county your colleges your schools everybody draws revenue off the oil and gas. So, this is part of it. Um, the good thing about it is there's been three other projects that surround this project and this one will complete the seismic pretty much in your area. So, you shouldn't have to fool with it ever again. It's a very intense grid. It's a huge effort. It's a very expensive survey. And when it's done, the data that they'll have will really be good for

and is that data access to the public or is it something like when did you collect all of this? What what happens then? So um as we mentioned at the beginning, DGS what we say they are a [Music] they're a geohysical data company. So they own data that they license out to oil and gas producers um universities um whoever. So they they provide the data to allow the other companies to um

so it's proprietary data that you guys basically sell. Y. Yeah, that's a really good question. One of the other benefits is TGS will sell it to whoever. So, if the another operator comes in here later, this doesn't have to be redone, right? Okay. It's a good survey and with the other three surveys surrounding it, I mean, you guys were the city where it's positioned. I don't think you were involved in the other surveys. Um what some some of your fee land was

your fee lands maybe were but the city itself was outside of those surveys so you shouldn't have to do this again so the data will be available to other oil and gas companies to purchase down the road and that's what GTS does they acquire the data they build the data library and it's made available to others individuals Audrey to get back to your original question it's a bunch of squiggly lines on a sheet of paper I'm not going to do much so just an oil and Yes. Mostly. So, the survey results, how deep do they go into the ground? Like how how deep does the name go?

Miles miles. It it'll image anything that would ever be produced plus a little bit deeper or quite a bit deeper. So, several miles. So, the target I don't know. Go past 20,000. Yeah. Yeah. 20,000 ft. field image if if there's what it what it sees is differences in rock properties. So as long as there's a contrast, we'll we'll get an image down to 20,000 and beyond. Okay. And so most of the development that would happen in our city would be from the outskirts of our city with directional drilling, I'm guessing, or or is there I guess that's really not your

beyond us, but I mean it's just common sense. They're not they've got to come in and buy a lot of houses, anything done in here. And um and the city is going to they're not going to be happy if somebody wants to come in. One of one of my last jobs, the survey was shot and there were a whole bunch of horizontal wells in the area that had been developed and the operator was drilling off off and underneath and plugging all the horizontal wells. So it does it does allow for removing infrastructure inside the areas. The seismic really gives them the ability to get into those formations and they can drill horizontally a long ways.

So the the seismic surveys that have been done are oil fill companies using those and having success with those. Oh yes. Yes sir. And over the years it's they say that you know one missed well that they drill paper all the size they call a large seismic survey a 3D seismic survey they do these surveys they want to call it two-dimensional as well where it's just a straight line across country or perhaps down a road but they don't get the image or the full benefit of all the information that they really need for that formation. So the 3D really does it's it's very broad view of what's down there.

Okay. And my last question I'm sorry I go ahead of the questions I was thinking. Um so you say there's really minimal damage or none at all um with the seismic testing. Is there um some like do you have somebody that follows you around and make sure that's happening? Oh yeah. Yeah. He's one of them. So if there is any damage, it'll be noticed. It'll be

We have We have a law. It's a very good question, David. We have a law that we require. We have a safety meeting first every morning with the priests when they're here and we discuss permit regulations, permit stipulations, where they're going, what they're going to be doing that day, everything. And they have a log that they keep in what we call the recording truck. It's where all the information flows to when they're doing the testing. Um, and they will document any damage that occurs, anything. Um, a broken post at a gate. Um, even they even document stuff that we didn't do. So, we can say, you know, that wasn't us. It was here when we got here. And it's all tied to a location, to a source of receipt point, which remember is surveyed and it's a GPS number. So we know exactly where, who was there, what happened, and when it done. So it's all documented and we track that. And that would be part of our communications. You know, remember, communications is a key here. And that's why we're so thankful that the council allowed us to do this demonstration to bring you guys out and let you see it firsthand. And if we keep the communication lines open, if something happens and we address it right then and we don't want something to show up a year after we're gone, you guys are mad or chasing us. So we document all that and we can send you that as we go when you want it and definitely we'll be communicating with you as it occurs.

So yes sir. So is there a third party then that follows you around as well? cuz like if there's say they notice a crack in the sidewalk that wasn't there before. So I mean I you never know, right? But so in in town will be that that IGS they they will be documented. Um Cougar is independent of the reporting contractor which is independent of TGS. So all the different pieces are looking at each other.

Okay. And if you if you go back to that executive summary and you guys have time to look at it, if you take a look at the pictures that that guy took when we did the test and during the test and after the test, then you'll see that what was there before we started and when we were done. And they'll be doing that as they move through the city for sure. Now, when they get out on the farmland, it's a little more difficult to to do that because they can't get out on, you know, foul land and stuff like that. But h something out there would be not, you know, they run into a wet spot and they they run and but we're putting in our agreements here. We're very aware of some problems with these other surveys that happened. Um apparently they got a big snow and they had a thaw and this company had equipment out there and they had to finish and they had some damages. Um, I do think they went back and they tried to sell the land owners, but people remember the bad. They don't ever remember the good. But we're not going to work when it's wet. We have that in our our permits out there, and it's real. It's in layman's terms, no wet work. We're just not going to do it.

So, if you get our permission, do you also have to go through like um land management agencies like the BLM to get the permit? There's a well there's no BLM right here. But yes, we also have to go to

we got to go through the state. The state has a kind of there's a list of them. Then we have the trial to deal with as well and they have their own list of regulations to deal with it. But it's all well documented. And the key is this communication. I mean, I can't tell you how important that is and then being transparent. If if something happens, you know, then it's a big operation, then then we have to notify you guys right away. So, get with Kirby, get with Drew and whoever you guys want, you know, push it off to deal with. Any other questions from council?

Do you ever have your receivers go missing? Like what happens if that kids carry them off or something? I have that on one of my things, kids. Yes. Um, yeah. So, in this scenario, we're we're permitting every individual lot. In certain other areas, other companies have just permitted the streets and so I mean, if some stuff goes missing because people don't know why it's out of their house. Along those lines, I'm on the school board also. Are are you working with the school district as well or on their land or not?

Um, so that's been a little confusing for me. We have now permitted the Duchaine County Independent School District and strange you know we went to Duchaine to meet those guys permanent but they had land inside the city up here. So well the offices for the Duchain County School District are actually here in Roosevelt. Okay. right on the county line basically.

Yeah. But we have permitted them and we're working with them and we're we're agreeing to do the same thing on the school as we are with the the city. And we can't do that with all these land owners cuz it it's just it's too much work. You know, it's cost. But we are providing what we call a postquad map which is a very important thing. Uh and it's also very expensive. you know, we have to go out there and do all this work in advance and then we got to say no, no, do that, no, don't do this, don't do that. Then we're in a we're in trouble. So, we're doing that with the school, you know, we're going to give them a post map and work with him on our final map approval. And you're doing the county as well.

Working with you county. We just got started with that. And what about Duchain County? Duchain County. Yes, sir. We already have an agreement in place with Duchain County. biologic. I'm going to start giving you a hard time, man. I know. Any other questions from council? Um, so if we make a motion, are you looking for a motion tonight?

to to to appoint somebody to negotiate the final. Okay. Just from the city thoughts. Do we have any concerns?

Mostly from staff's point of view. These documents we haven't had a chance to review yet. We just got them tonight. So, we would like a chance to review those and have Grant review them as well. Our biggest concern, we had a great showing and it was right here in Roosevelt. We had both counties here. That was wonderful, but we'd still like to review kind of the the limits on the liability insurance. Um, I think Kirby feels good right now, but we do want to review all the documents before we make any recommendations. So, so if we were to make a motion to go for it, it probably good to say after review from staff and and and council the possibility. So, this wouldn't permit the whole project. This is just a preliminary

preliminary let you go forward with the with your work and then survey and then with this county attorney and then these guys will review the documents. Okay. So when we So when we actually permit it, we'll possibly put in some contingencies for various things. Just Well, yeah, because they said we look at the map too before they even Yeah. Okay. That can definitely be put in the work.

Yes, I'll be on that. So we need permission to move forward with the city attorney and these guys are reviewing the documents and answering any questions and adjusting whenever we need to adjust. I um I think that given there's 373 residents that have said, "Yeah, sure. If you want to do it, I I I think it might be at least based on Josh's recommendation, we probably should consider just moving forward with u approval from staff and grant, right, from council. Does that seem reasonable, Kirby?"

Yeah, it does. Like I said, my major concern is the transite the ground and stuff under demonstration like Jos mentioned is great, but it can cause a hairline crack and later split. We have old galvanized service lines that just by the slightest could I unknown and I know most of them have said that they would, you know, if anything was to happen that they would take care of it. So, as long as everything's in place and everybody's in agreement, moving forward, at this point, things are right. My opinion,

um, and I'm I'm one of those families that got knocked on the door and asked if they could put a sensor in our yard, and we allowed it. Um, and like you said, there wasn't a whole lot of explanation about the seismic stuff. And, you know, I mean, either way, I'd be okay with the sensor. and we were we didn't want to overstep by saying operations and then we hadn't got a permit yet. So, we didn't think that it was something we needed to say until we got to this point.

And that's fine. I I I understand. What I'm what I'm basically saying, though, is that statistic of 300 and however many families have approved it. They've approved a sensor without really a full understanding what would happen seismically. So and and they they noted that but I think that's worth mentioning. I mean we can you know we could we could always you know put a little advertisement in the newspaper explaining that once we get the city's approval and we get a final plan on where we're going to do the work and then we can post a map and then we can explain that you know maybe on the city's website or something or it's fine. I just I I just want to make everyone aware that,

you know, that that stat as far as support from the community, I wouldn't really necessarily call it that yet. Um, but I but I think the community is all about oil and gas development as long as it's not in their backyard, I guess. So, we love oil and gas out here. Any other comments or question? If I may just to clarify my comment earlier, we are okay taking that next step. I was just saying we're at the process. So, I wasn't speaking against that and recommending. So, just eching what Kirby said, the council to make us or have a score that makes absolutely a motion.

I'll make a motion to proceed and look into this a little further. Make that next step. Review from legal and staff. Okay. We have a motion from Councilman White to allow U TGS and thank you. Uh to move forward uh vending a legal and staff review, right? So is this is this moving forward with the permit? Is that to be clear? Okay. With review of the permit with review of the permit. Yes. Yes. Okay. Do I have a second? I'll second it. Second by Councilwoman Goodrich. All in favor? I.

I. Okay, we made it. Thank you. Thank you. Okay. Uh, school zone on South State Street. Lieutenant Tucker.

Good evening. You guys remember a while back we had a intersection and this is 1080 South State Street that over the years has gotten messed up. Um you know with the city we decided the best way to handle it was to just have an engineering study done on it and we had no in the middle do an engineering study. Um don't know that anyway we counted how many kids use the crosswalk counted how many cars rent. we start we we went when school started. Um we used the book the MU TCD to make recommendations on it and we just wanted to get more input on it how to handle it. It basically ended up that with the stipulations that are relevant that um the school zone should be taken out. And what's the like that was like the first week of school, right?

So the first one is the first day which is the four to five and then the rest kind of tipped off but so did mention that they're busing those kids. Yeah. If you remember o over the years it's just kind of gotten kind of funny but as of right now they have a bus for Centennial that stops there and a lot of kids use the bus. It stops there and they drop off. So not a lot used crosswalk.

So I got a question on the crosswalk. Um I mean every corner is generally a place where you at least what I remember growing up is a safe place or should be a safe place to cross. um you know looking both ways whatever but um the lines being there is that is that what we're talking about or we talking about a school like a reduced speed school so this one this one the way it's set up now would help to bring it I know I know exactly where it's at so right right now it has a speed reduction it has a crosswalk and it has lights okay

and so and and right now It covers two offsetting intersections. So if you're if you're ever turning left on one of the intersections, you have no idea if the lights are on or off. Down a little further. Oh yeah, that's it. That's it. Yeah, I think I mean my I'm with

So regardless regardless of whether it's totally taken out or not, it's not right and it needs work. The the problem right here is this one is marked intersection. And at first they did this makeshift sidewalk down this side and they were going to make it here, but then they changed their mind. They've made it here. The drop offs, one of the school drop offs is right here. Um, and then the lights are down here. So the lights cover both intersections. It's just kind of a mess. Any other questions? I remember the last time we discussed this and my thought was it like probably didn't need the 20 mph speed zone especially if we don't have uh a lot of use for kids and since there's a bus there

right when we when we introduced the 25 just having it at 25 miles an hour all the way down that was just the cheapest easiest way to do it it's still it's still not right and what we want to do is make the exception correct So, what's your recommendation? I think at this point we would follow what the engineering study has. I think if the school decides to to change the bus route or something else, then we do another study and find out what makes the intersection correct and that's all we're looking at doing. We just want it to be correct. And so, we would keep the speed limit the same. 35. Is that

So, we could be Yeah, it would it would be 35. Um, and then we'd leave the lines but remove the lights or Yeah. Okay. That's right. Yeah. And then, uh, we also talked about if they wanted to put some pedestrian signs, few things like that. I think city the city.

Yeah, that was that was what I recommend when I was talking to them earlier about I think because we still have crosswalks there. way to put pedestrian crossing, you know, maybe watch for kids or something, you know, that way. But we I don't think we need to do more than that. And um given I'm on the school board, I was going to I'll reach out to Mike Ross who's with transportation, and just say if they are going to ever get rid of that, you know, that stop over there, that we would if they could give us a heads up so we could then, you know, do the survey and re-evaluate that. like Lieutenant Ducker said, get it right because right now it's not really working anyway and we don't really seem to need it based on this study.

So, do we need a motion on that? Motion to follow the recommendation of Jones in the mail and remove those. Is that okay? I have a motion for that. So moved. So moved by Councilman White. Do we have a second? I'll second it. Second by Councilman Goodri. All in favor? I. I. Okay. Uh Ryan, you got the next two. And these are the easy ones, right?

Yes, sir. All right. Thank you, council. It's cold in here.

So, it's that time of the year again. It seems like on phase three trying to work on the rideways for the trail. Um in this phase we have six land owners that we're um having talks with and two of them are for sure on board and are excited for the trail. So what we have here is the rightway trail easements. Now these are the same ones that we had before if you remember right Sunrise Engineering um made these up. So, what they just to be real quick, I'll go through um it's still the same right away, 15 ft. Um and it's proposed for us to construct um the trail itself and maintain it and clean it and keep it in good standing. And also for the landowner, they're not to build anything in that right away. No sheds or fences or anything like that. So, pretty short. um easement agreement. It's just one and a half pages, but Grant has reviewed them and is good with them. So, the first one is with Northeastern Counseling Center. Um I know we have to do each one separate, right? And the second one's with Kings Peak Credit Union. Any questions?

Does anyone need to see that on the map? I'm familiar with I'd like to see the Northeastern Counseling Center. Yeah, if you can pull that one up there. Yeah. Yeah. Have those apartments along there. Okay. Just right up the street from you actually. Yeah. Yeah.

Okay. Go south a little bit. It would be to east a little bit. Keep going. other way. Sorry, okay. Okay, that makes sense. And the other one is buying the Kings Pe credit union, right? About that one. Okay, we talked about that previously. So, so the north and the south ends of the

Yeah. So, everything looks good and they're excited. They're actually um we've decided too with talks with them that when we get all the rideways done and we get ready in the spring that we'd like to do a service day together with those companies and obviously Roosevelt City and and clean that stretch up and get it ready. So awesome. Okay. So, do we need separate motions on these? Okay. So, uh, for the Northeastern Councilman, do I have a motion? I will make that motion.

Okay. Councilwoman Goodrich made the motion to approve the the phase three Eastman agreement, I guess, with Northeastern Council. We have a second from Councilman Allen. All in favor? I. I. Great. Okay. And then for the King's Peak. I'll make the motion. Second. Okay. So, Councilman Bay made the motion that we approve the easement with Kings Peak Credit Union. We have a second by Councilman White. All in favor? I. Great. Thank you.

Thank you. Those are easy. And we do have such great people in in our community that are willing to support uh this uh trail that we've been working on a long time. Uh and it's starting to see a lot more of it. So, it's exciting. Okay, we have a department update. This is our new thing with Mr. Bake. Yes.

Thank you, Mr. Mayor. So, this is a new thing that we're going to do for each council meeting. So, we have council twice a month. We've divided all the departments up. So, they will be presenting to council twice each month. So, for example, the first time special projects would be reporting. Ryan would have presented at last council meeting a 5 to 10 minute update on everything on his department. And then if council has any specific questions or things they want him to research at the following council meeting that month, he will come back and report on that information that council is seeking. This is a way to keep council ab breast and the public of progress the staff is making individual departments what they've been doing and to be there to answer any council's question. So we've divided each department. They will each have their upcoming months. So please keep in mind during these time that the first time they present they'll be able to come back and bring any qu or any answers to questions you might ask. So first month we do have Ryan with our special projects.

Hey Ryan's up again. He's so excited. Yeah, I bet you are.

I'm expecting better than a C minus on this one. Um, oh, I forgot my mouse. I'll be right back. Thank you, Sarah. I didn't want to put her through that pain and telling her when to click. Hopefully, this works. Um, yeah, special pro projects. It's um when Josh, what has it been? two years ago when he made the recommendation of having me leave the water and get into the projects, I was like, "No, you don't." You know, and so that first little bit, I didn't get much sleep. However, after going back through and and seeing what the city has done, not me, but the city and and the citizens and council, obviously, it's been amazing on what we've accomplished. So, I'm actually excited to do this now. So, um, so first project I'll we've heard a lot about the shooting complex and and it's finally moving along. We all know that we've got the the grand of 900,000 with the 300,000 match, right? So, now we can get something done. Um, the picture you see here is what's on the 200 yard range. Um, and so most of the facilities that we do on that range will look similar to what you're seeing here. Same benches, same same buildings, um, same layout.

I've had a few people I just wanted to comment uh, brought it up and they they've just said it's beautiful. They think it's better than anything they've seen in the state and just what little we've done, which is a lot, but like I said, you have about 25% complete. So there there's a lot of excitement, but they just couldn't get couldn't say enough of how beautiful it is. We said, "Well, let's keep it that way." So if you use it, let's make sure we keep it that way. Anyway, how did the archery thing go there in the spring? It went great. Yeah, they loved it.

Yeah. Aaron had good positive feedback. So we'll probably see him again, right? Yeah. Want to do something in the future. Good.

Yeah. So, positive things. Um, I don't have an updated the the plans are changed a little bit. Um, Jones and the Mill were currently working on updating um the specs, the concept plan and stuff. There's a few tweaks that we're going to do that we learned through um building the 200 yard range, but but for the most part, it's going to be the same, but that's what we're working on right now is we're trying to get that package ready to go out for bid, right? And how we want to handle that. Um, obviously we want to do it the right way with the funding that we received. And that being said, we are waiting for the funding agreement. I hope we don't wait as long for it as we did for the funding, but um, we got our fingers crossed. So, um, and then right now we're getting bids in for security cameras and the fencing. So, there's still work being done. It's that when we get that final agreement, we'll have to bring it through here, get it approved and then go forward with the building. Then I've just been taking pictures as I go along of the construction and and the progress and what work goes into it. So, it's kind of neat to follow it that way. That's the favorite part of my job is taking pictures and watching other people work while I'm just getting in the way. I'm sure Edwin knows the story on that one. Next project, Cottonwood Creek Trail phase two. I'm going to kind of blend phase three in this a little bit, but we'll talk about phase two mainly. Um the project cost was estimated at 1.3. We were going to be definitely way under that, which I'm excited for. And that's kudos to the community for helping. And also shout out to Danny. I know he doesn't like recognition, but he has saved us so much money by operating

equipment and and and it doesn't matter if we need, you know, the biggest equipment out there. If I rent it, he knows how to operate it. And that's been nice that we haven't had to rent an operator as well. So, we appreciate him and all the work that he's done. Um, I have this at 75% complete. The biggest reason why is hopefully the first week of October we're going to be paving. So I got a meeting with Scott already Thursday kind of do a walk through. Hopefully we can keep that date there. If not it might be pushed back a week pending for sure. Um what you see here is when the bridges was delivered. Um that's actually the small one that came um that was huge. When he pulled in, I was like, "Wow, we got the big bridge here." And he goes, "No, the big one's coming." So, um, we unloaded all three and we got them set. So, if you get a chance, go down there. You can walk it all the way. It's dirt, but you can walk it. They are set. So,

you want to take your bike or whatever, just take a look. And if there's any feedback, please, we're all ears on that. So, So, this is from State Street. This is between the walking park and the viola highway. Okay.

So, let I guess there is a little bit of a bump in the middle where state street crossing is. That little part will not be being paved. It's still under construction. We're having issues with that pedestrian crossing project and the section behind Lake. So, but you could still walk it. You can still walk it. Um, and obviously we're working on the drainage. Um, and these storms have been perfect for what we're doing right now cuz every time we have one, it tells us what we need to do, what we need to do different or what we've done. It's been successful. So, it has been awesome having these rains come through, too. So, um, we had two service projects this last month. dedicated hunters came out and and did a lot of weed control, tree trimming, and cut things back so we can continue to work. So, it's been a good good perk to the the projects as well. And currently, I have Avid Trail still working on the way finding. They've got the map pretty much done and some signage ideas and we'll have them probably ready hopefully by fall going into winter. We can put signs up. So,

are we still planning on painting painting lines? Lines. Yes. Are we going to wait until the State Street part is done? We were going to piggy back off Kirby and his street instead of having multiple bids and paying extra, just have one company do it and come in and paint it.

All done. So the picture on the bottom left, that's our 70footer bridge. That's the biggest bridge on the trail system. Um, so far hopefully it'll get much bigger than that cuz it gets a little tough installing those. So any questions on the on the drill? Um maybe just one for the public in we've got quite a few quite a bit of grant money is besides the volunteer work. Do you do you remember what the number is on the

on the trail system itself? We've gotten five different grants. Um a couple 150s a 386. Um I knew you were going to ask me this. I do have an awesome slide at the end that will sum everything up.

Okay. I I I I always think it's important because people see stuff going on in our community and someone probably think why is my tax dollars going for that and I guess technically they are we but they're grants from federal or state or other organizations where we're getting grants which is then saving the community that money but we can still enjoy some of these uh recreational things that are being provided and I don't think uh for me I greatly appreciate and hopefully the community does as well. And I think it's important to point that out. Well, I knew you would I knew one of you would ask that, so I made a slide at the end that you'll find interesting. So,

okay. So, the next project, State Street Pedestrian crossing. This one's getting we're getting kind of tired of talking about it, but it will be important. And hopefully I reached out to Troy today and he's telling me that next week we're going to go out to advertise for bidding. So, hopefully we can get that up and rolling. This is related to the trail. It is related to the trail. We've separate. Yeah. Down by the Moon Lake. Yeah. Yeah. Th This was funded separately through Joint Highway. We got two different um grants for that. And we'll be widening that street, putting curbing gutter sidewalk, and there'll be lighting there with signage as well as raising it.

Yeah. finding that and taking that hill out a little bit or blending the hill, I should say.

Um, as pedestrians come up, if you can just vision coming up to the crosswalk, it'll be a thing that they hit and lights will come on and even cobras. So, at night, it'll at least light up and it'll be a lot different. So, and currently that's most of this stuff is done. And it's kind of this is one of the projects that's been kind of the wheels aren't spinning. We're just waiting and it's there's no money to spend. We can't do anything. It's kind of out of our control. But but hopefully we get some good bids, competitive bids, and we'll get started on it. Um, Danny and I did go down and we cleaned up some on there. So, we did help him out a little bit, but some of the trees and debris. And I'm not sure if we still might have a rhino sign there. They were dead set on that.

I think one of the biggest improvements besides just the walk is that that hill getting that blended a little more. Yeah, I think that's going to help. and white. And I think that's going to help a lot because it's not very good.

Yeah, I agree. This project right here was kind of fun. I I love doing these setting these service projects out. This is with the Moonlight crew. Um anytime you have those crews that know how to work those machinery and just come in and bring their own, it's almost like you stand back and just hope that your favorite tree don't go out. you know, it's like they're doing the work and they're getting it done. So, they kind of tease me a little bit about a bush, but I still get heckled with that one. This project, all abilities, this is kind of one we're all doing together. Um Aaron and Dustin, I asked him if it's all right if I talked about it, too. We're kind of just all working together on it. Um I do have a meeting set up for Thursday. So, far as the cost goes, right now we're looking anywhere from depending on what um design the committee decides to go with or what we raise far as a the public um it can be anywhere from a half a million to a million. Um and that's kind of where it's capped out so far on what we're getting on cost estimates. And uh this you can't see it real well, but this is one of the images that they have there. And it goes all the way to the sidewalk almost. So if you can just picture back, if you can just picture that continuing all the way to the sidewalk to the north behind the Lincoln Hall building there. So these are the before pictures obviously. So hopefully in eight months we'll have some pictures later down there. Looks good.

How are they doing on fundraising? We haven't started that yet because we want to set a goal of what we're after and we want to have pictures of what we're wanting, right? And

and so don't know what the order is needs to relax, right? Okay. a cemetery expansion. Um, this is one that's been talked about. Drew left probably 20 years, but we still have the spots available. Um, but anyway, we're trying to get it get it going, which which is good. Um, because I think there's a window and an opportunity here. So, um Josh is in right now trying to set up a meeting with Duchain County and trying to get us together and and h and talk about the needs and what we're expecting and and so I know they met before and the county is mostly just wants any road base and things like that that they're willing to donate, but but I think they may need to be a little more involved given the number of Duchine County residents that tend to use our cemetery. So, I'm glad you're meeting with them.

Yeah. And you may see some activity down there where it's our property. We can pretty much clean it up and do things on our own pace, too. So, um if we have downtime, you may see Danny down there cleaning stuff up, getting it ready, at least grading it, and getting it out of shape. So, And that's the concept plan. I don't know if any of you have seen this. I know the committee has. I seen it. Um, but majority of the expansion will be on the south side of the road there. Okay. So, this is Don's slide here. Um, so I just was thinking since 2020, I just thought, okay, you know what? I'm just going to put all the projects we've done and just throw them up there and see what we've got completed and what ones we are currently working on. So everything on the left obviously is the ones that we've completed. Um, so if you look at it, the city has paid 4 almost 4.8 million. However, in grant, we received 8 point almost 8.4 and total projects spent. So, we spent 13 million total on all these projects and 8.4 of that was all grant. Um, I thought that was pretty remarkable on if if you go down the list and look at all the stuff that we have. Pretty cool. So, and that's all due to staff and the citizens. Um, and then you're probably wondering why I highlighted some of them. A number that I could not put in there and I wouldn't feel comfortable without actually having the actual number is I

highlighted all I don't know if you can see that where I made bold on all the projects like nature park, Kennedy's playground. them all projects where we had community donation whether it was just in-house or volunteer work on in kind. So a lot of hours spent on those projects. Yeah. You could probably add another two or three million I bet with the labor and and support. Yeah. And Zeke knows we we add that in kind to the the match and we're able to get grant money for that too as well. So on our current Oh, sorry.

Oh, I was just going to say so that that is over the last how many years? I I just did it from 2020. Okay. Like when we the 2 million gallon tank was our biggest since I left the airport out cuz that was a $9 million. I mean that would make it look really good. That was an awesome project. Yeah. So, we finished it up. When that was completed, the 2 million started. So, Okay. Yeah. I was just curious because I I knew we had gotten more grant money than that, but I just didn't know when you started this.

Yeah. I I just did it since I've been kind of in in the office here lately.

Yeah. We can go back quite a bit and it'd be impressive on what we received. Um because I can think of a fire truck we got all grant for. two trucks actually, you know. So, um, with the current projects, I do have a couple on there. You're probably wondering why. And and they haven't been approved completely until you approve them, right? But they're in the hopper. They're getting close and funding's kind of coming to light on them. Um, I don't know if I want to steal Josh's thunder on this.

Huh? It's right here. But I don't have to say anything. No more. You can't. So with these projects now, the these numbers here, just remember this can change because these are proposed cost estimates for that project. Like with the nature park, it was supposed to be 1.3, but we only spent 700,000. That's where we cut money and makes that number go down. So, right now, this is a proposed project cost estimate. So, that number is going to be high, I think. Um, but the number that's not high is the 11 million in grant. Um, and that shot up big time over the last two weeks because of the 800 South, 500 East. I don't know what to call this project crossing or we we'll get an official name, but I don't know. We went they went to CIB Balor did representing the project and they approved everything we that we requested. So 300,000 from us, 300,000 from Ballard and then the 500,000 from Duchain County Special Service District 2. And it's a $4.2 million project. So awesome funding. I'm sure we got to run when we get the agreement, we'll run it through you to have you approve it. Hopefully you say yes cuz that's a huge $3 million.

Yeah, I only spent 300,000 on a 4.2 million is pretty incredible. So yeah. Um, yeah, we need to make sure that's on our website and and ask people to access that because that's impressive. That's a lot of money in grants and I think people need to be aware of that. That's why I bring it up when earlier because I think that's important. Yeah, I should have one more slide, but it comes to the project's value is about 30 million and 20 million of that is grant. So, and that's probably going to be in a six, sevenyear span probably.

So, twothirds of the of our projects are grant covered. A third comes from Roosevelt City or in kind donated like work and stuff, right? like that. So, that's pretty impressive. Pretty impressive. Any questions for Ryan or comments? Um, that all abilities park. Where did we say that was at? Was that fully designed already and everything or

We We have the designs. I didn't want to show them up here because I was like torn. I wanted to show the committee first because they're excited about it. Um, but we have three concept plans. So, we'll decide which one that we feel like we can get the funding for and that we can build and then we'll bring it back to you and have you approved. And it's currently they're on the pickle ball courts north of the current playground there. So, where the stand is? I and I knew that. I I'm just um what what phase of the program? Yeah, I was just curious like if somebody asked, you know, how soon are we expecting that? Would it be

according to to the company that's giving us the the estimate and the plans and everything? Realistically, this is going to be next summer. Okay. Just because of the time it takes to get the construction done and get on their um agenda as well too on their calendar. So, makes sense. Okay. Probably early summer is what will be awesome. Use the whole fall and winter to raise money. So, it'll be a cool project. Yeah. And part of that project, are you doing are we doing bathrooms like we talked behind the old ambulance garage or making

We haven't got that far. We did discuss maybe having a sidewalk though, at least to the current ones. We'll have to look at that. We'll discuss that Thursday. And are they adding swings to that park? I not part of this plan but we can for sure have like special swings for I think there is swings in the plans okay that are for you know wheelchairs and stuff like that so there might be smaller ones I can't remember is there small ones

yeah there might be small ones So maybe next council meeting after you've had your meeting, you might have something a little more to show us just as a followup. Yeah, I would love to. I think that would be good. My my last thing I just want to say thank you to all of you, the staff, and what we've accomplished together. There's no way we can do this alone. And and then also on our website, Edwin's been updating it pretty good. So, if there's ever questions, if there's something we're missing, let us know and we'll add it to that website as well.

Uh, I would say thank you to to all the staff and and to you, Ryan, and and your monitoring and checking all these projects. There's a lot, but it's very impressive for our city to have so much good things going on that way. All the grant money, all the the recreational things and other things that we're able to provide the citizens, I think is really good. Awesome. Yeah. Thank you. You're doing a good job. Yeah. Thank you. Okay. That was our only departmental, right? Yeah. Okay. Uh expenditures. Did everyone see the expenditures? And if so, I need a motion. A motion to approve them.

Okay. Motion by Councilwoman Goodri to approve and second by Councilman Allen. All in favor? I. the city manager report. I'll be brief. Um, I just got to nod to Ryan. He's doing a awesome job there and just kick him kick him out of the world. So, that's great. The other person I do I like to use the city manager report to to brag about some of the employees and the great things they're doing. The other person I'd like to brag about, I'm not going to turn around, is Lieutenant Tucker. So, as you as he mentioned before, he's been working on that generator for this building. It was an idea I had a while ago, and I just mentioned it to him that, hey, we got a generator at another community I worked at. We thought it through this way, and I haven't touched the project, haven't looked at it. He's been phenomenal in making that work. And I just got to hats off to him for the hard work he's put in and follow through. He's doing an exceptional job. So, so impressed with that.

We appreciate the grant, too. So it covers half the cost for us. That's great. And it will be critical for this this building to have that infrastructure in place should a a disaster, something bad happen. So just thanks. Appreciate it. Yeah. Thank you. Next thing I want to report is Brian Chipman. We're having his retirement party September 23rd. If you're available to come to that, you have the time. 1:30.

1:30. So he is retiring out of the sewer pond water. Thank you Kirby. We have hired his replacement. They'll have one week together so they can learn. But his replacement does have extensive background in the field and will do an amazing job. Please come congratulate Brian and tell him thanks for the great incredible job that he has done and a testament to his hard work. If you look at his his back truck that's how many years old is it? 13 13 years old and it's probably the cleanest vehicle in our fleet. Did you say that would be here? Here. Yes. So, he is an incredible man. 1:30. 1:30. Which day?

September 23rd. And then another question for council. This is the time of year we typically have our employee annual fall barbecue and we are recommending typically we have that in October. It gets extremely cold, wet, miserable. So, we're recommending that we do it in September. So, we've checked with Aaron to make sure the golf course is open, but we want to know if we work for council to do that September 30th. That is a Tuesday. It's a non-counsel day. Typically, we have the employees work half day and then they take some time off to the proposal is that we have employees take the last four hours. They can golf, go fishing as a group, which Edwin will lead our fishing expedition, or Drew has volunteered to take anybody they'd like down to the shooting range. So, we'll have three separate groups hopefully to do something and do a team building event and then meet up at the golf course for a barbecue. Does that date work for council members?

Are you wanting us there? When does ULCT start? Is it the next morning or the next afternoon? It' be the next. Well, the next morning your child does the first second is ULCT because we were going to have it. ULCT doesn't start the morning of the first it starts. Yes, it's not in ULCT. I know we went over that this morning. Okay. And that's the only thing I really have going that week. The next day is when we travel down to ULCT. So what time I mean golf is afternoon obviously but what time for what time do you typically eat around 6 and this is typically the one where council helps cook and

right gets to rub elves with staff I can make it I don't know about the rest but I'm good schedule looks good right now so yeah

we'll send out an invite everyone's prepared invite and we're trying this new thing this time in the three different groups but we want to make sure employees go as groups so we have that team building and then so thank you for that first off and then final thing I had is the national league of cities and towns is having their national or their convention in Salt Lake City this is huge very I don't know if it's ever happened if I'm not mistaken but this is a big thing it is the end of November the week before Thanksgiving it's quite a costly event but there is a special rate for Utah members members. And then there's a one-day event for Utah members that's very affordable. And there's even a a a dinner event for Utah members as well that's free. And so I will send you that information, but please look at your calendars and let me know if that's something you'd like to attend. Again, it's the week before Thanksgiving in November. Um but it's a National League of Cities and Towns. I haven't even looked at the agenda. They just talked about it at LPC yesterday. Um, but I will get that information, but please, if you're interested, let me know and we'll get get you squared.

I just need the date. Is that a whole the whole week? No, it's I believe three days. I just need the the date because it depends on my schedule because I I'll be teaching. Uh, I'll send that out to you tomorrow. And they do have the one day. If you can only do one, it's a Utah one. Yeah. Let me know.

You're doing a great job making available for Utah individuals. And then I guess one more final thing, LPC, they're kicking that out. There's a lot of proposed changes coming through the legislature. They're keeping us updated. I'm working with department heads to make sure that we're ready for those changes and prepared. But I will keep you a breast of things that are coming. The special session that they were calling, they were going to call it yesterday. They postponed it due to the redistric redistricting um decision by the the courts. So that will TBD when it is coming, but I'll keep you updated. that won't have, I don't believe, much to do with us out here in the basement, but it is still something we should follow and be aware of. If you hear of any legislative advocacy needs, please let me know and I'll reach out to our legislators and and advocate on our behalf. Okay. Any questions, Robert?

Just uh congratulations again on the CIP that uh we're working the uh I guess 8 south to 1,000 south. Um I'm sure one side will be going one way is 8 south, the other way is 1,000 south, right? But anyway, um that's quite a project to get uh spend 300,000 and get $3 million back to help cover that is pretty amazing. And I and I've mentioned a few people that we got it and they're excited that there's another east west route to maybe avoid some of the congestion especially in the mornings and afternoons with school and stuff. So

yeah, good. Sierra's like absolutely. So, we're going to make it a oneway. You can come in just Thank you. Okay. Uh, Councilman White, any committee reports? Nothing to report. Councilman Bar, nothing today. Councilwoman Goodri, um, I will say I think Edin, were you at this meeting? And I was at the last um arts park and rec meeting, but we talked a little bit about um the or the planning and zoning, but we went to them and we asked them like

uh would you like like a pass? Remember we talked about that a little bit. Um Preston said that that like a pool pass was appealing to him. And then we talked about that maybe someone like Vanessa that's doing those big chunks like in other cities, they are like a 1099 employee or something. So they were open for different options if we want to kind of look at those kinds of things. So So maybe a little more research and and come up with a proposal because I agree they're doing those things. We ought to try to compensate them somehow as much as they've been doing for our community. So, and we have been working on that research. We will have a proposal for you shortly. Okay. Kind of.

I just wanted you to know what we had talked about when we met them. So, that was kind of a great idea. Yeah. So, Councilman Allen, I don't have anything. Okay. Items for future discussion. Anybody have anything? Um, we don't have need for a close session. So, seeing nothing else, I'll entertain a motion. I motion we adjourn. Have a motion to adjourn by Councilman Goodriidge. I'll second. Second by Councilman White. All in favor? I.