City Council - Regular Meeting

Get But it's not All right. Please silence your devices. We're about to start.

All right. At 6:00, I call this meeting of the Sacramento City Council to order. Please rise for the pledges. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God indivisible with liberty and justice for alliance to the Texas one indivisible.

Thank you. Please be seated. Do we have a anyone to do the invocation? I don't see a reverend in the audience. Do I have a volunteer from the crowd from the from the council? Anyone who feels so moved as to do the invocation tonight? I can do it then. Please bow your heads. Dear Lord, thank you for bringing us here today. Thank you for this fantastic city, Sagon, that we call home. We are honored to be here and be a part of Sagenol and do everything we can for the city. And also thanks for the rain, man. We needed it. It's a good thing. So keep us safe, keep our family safe, protect everybody in Sagena and uh keep it a good place to live. Jesus name we pray. Amen. Uh D is honest participation that's covered on the screen. If there's anything item you wish to speak about, please see the pilot by the police chief. You can fill out one of these forms and speak on any item that is in on the agenda. Moving to consent agenda. I've had a request to pull D 2D. So we will look at 2 A action regarding minutes from April 7th. 2B action regarding May 5th uh counciling May 5th council meeting. C action regarding purchase agreement of water and wastewater utility easement. Any questions, comments on A, B, or C. If not, I'll entertain a motion.

Mayor, I make a motion that we approve the consent agenda as presented. A, B, and C. A, B, and C. Excuse me. Have a second. Oh. Paul, please cast your votes. Motion passes. Let the record reflect we have a quorum. Thanks for coming folks. Uh 2D action regarding amending section 98-229 of the Sagon city code by adding an enforcement process to the water conservation plan. Assistant director of public works Jared Kirsty. Jared, you want to come up here real quick? I think uh I have a couple questions for you. Good evening, mayor and council. Thank you, Jared. Yes. you want to just briefly just talk about what we're doing here and then uh we'll ask a couple questions.

Yeah, sure. Um so, um as y'all know, we're wholesale customer, water customers of the city of Fort Worth. Um so, anytime that they make an ordinance change or amendment to their ordinances, we have to follow as a customer. Uh we're contractually liable to do that. Um there are several other municipalities in the area that are wholesale customers. They're having to do the same thing. So, um, so what basically what what we're doing is following Fort Worth steps of what they implemented into their ordinance. Um, we're just adhering to what they did and move on over. Um, we we've always had a water watering schedule in place. Um, a drought contingency plan. Um, uh, the stage that we're in there, the water schedule that you see on our website, that's what we will be going by. Um, basically what Fort Worth added was an enforcement process on this, uh, because they were having a lot of non-compliance issues of people not watering on the right days, um, and things of that nature. So, uh, they're they're cracking down in their own city and they're making any wholesale customer do the same.

Thank you, Jared. Any questions for Jared? Nick, you got a question? I do. So one I just want since since we're here and this a citizen thing this is not voluntary this is an actual uh there will be monetary penalties to go with this. So um the title of voluntary water thing is I mean before we pass this if it passes today uh it was voluntary once it passes it's no longer voluntary. So yes, voluntary strike. It's it's a a water plan which has penalties. And can you tell so that we got on record and everybody's listening can hear what the penalties will be?

Yes. So there is an enforcement step process. The first being um uh information uh making contact, educate, and information. If they don't comply after that, uh there's a $25 administrative fee. Um, if they don't comply to that, it'll go to $50, then it'll go to 75, and then up to disconnect service. Is that a disconnect for their whole house or just uh their their water their um double check their irrigation system? Just their irrigation. Is it spelled out clearly in there that it's only for the irrigation system? Um I I believe it is.

Just want to make sure. So there's no way that this could result in an individual losing water to their house. I I I don't think that that would be the first step by any means. Each case each case each case could bring up different situations.

Mayor Council, no, that's not for regular domestic use related irrigation. Want to address a question that council member um Morrison had asked. He had asked about an approval process for new sod, new grass, new seed. Um that that's exempt. So anybody that has sod or grass can water it as they need to uh so that it'll take root. And this is something that we've had for years. So it's just like Mr. Kzie mentioned, we've got to adopt it because we buy from Fort Worth. We've always had a voluntary. there's a big difference in voluntary and then a penalty. Okay. So,

yeah, I think that there's always been a penalty for the drought contingency plan. I think that um the different dynamic now is um Fort Worth is trying to dial down some of the customer cities because resources are starting to get stretched. So, it Yeah,

everybody's being a little more cautious. I think when I was reading through our the one that we had I think it was $100 and so this is a like steps so it kind of adds a little bit more grace I guess is the way that I was reading it is you know $25 is a lot more palatable than 100 and I don't know how often we've actually you know done that and I think that's probably what Fort Worth is concerned about is that we're actually enforcing and I agree with you I don't I don't want to see a situation where a customer gets their water turned off so I would hope you know a citizen gets their water turned off. I would hope that that you know if we can make sure that that doesn't happen just because they're watering.

So before you in order for penalty to apply we had the the state or county whoever does it had to declare a drought. Now what's going to happen is with this all the time. It's all the time. So you don't have to be in a drought. They're they're going to apply this. So I'm sorry but we we are in stage one drought. We have been for several years. So the city of Fort Worth is the one that dictates that. Yep. So I just wanted to because it's got my biggest thing is it says voluntary. This is not voluntary.

Right. Well, just to clarify um that that verbiage that goes to yes, it's a mandatory thing people have to follow. We want to educate and inform people enough to where they voluntarily comply to this. And so that's what that was intended for, that verbiage. Um, so I I I I I see what you're saying, but it will be mand mandatory enforcement for sure. Yeah. And how are we going to do that enforcement? Are we going to hire somebody to go around and be like yard monitors?

We we we've we've always had uh employees in place, code enforcement, and our environmental department um has always been a part of that enforcement process. So, um, once again, we're just making an amendment that the city of Fort Worth's requiring us as wholesale customers to add into our ordinances. So, over the last 5 years, how many people have we fined for this? I I don't have those numbers tonight. I think zero. I mean, we it's again, it's voluntary. We never find anybody. Do you hear what Randy said? We've never find anybody at all. And in for in in fact Fort Worth, they don't even want to get into the the finding, but they they need it there in place. So if you know, you have somebody everybody's going to have somebody that just defies authority.

Yeah. And they want to push the, you know, push push the envelope. And so that's why this thing's in place. Okay. And our code and enforcement folks are really good about giving a warning, talking to them. They will work with you. They will communicate. We've done really good. That's something we've we've over the years we've really tried to work on. And I'm I'm very proud of our code folks. So they're they're not going to get a big hammer out first. I think all the citizens we've talked to in the past um on this subject once you talk to them, they'll go like, "Oh, I didn't know it's wrong day." And you know, they've got their sprinker system set on a different timer. You have a power glitch or something and it triggers it water on. So we just fix the issue and then they we move on.

And I I'll just be straight up. I guess it might be the little bit of Texan in me, but when big brother who's bigger than me, comes over and tells me I have to do something, I kind of get a little bullish about it. So I I just it just sticks in my crawl that Fort Worth is telling me I have to tell my city that we have to do something. So some of some of this too is a pass down to them from their bigger brother which would be like regional water district um TCQ as well. So there, you know, these drought um stages and all that, a lot of that's dictated from bigger entities than Fort Worth. Well, I I did ask that if this was being dictated from a higher authority. I got told no. So,

okay. I just I just looked it up. Our previous ordinance, the fine structure was $100 for the first, $ 250 for the second, and 500 for that. The following Fort Worth. Now, it's they're calling it a administrative fee and not a fine. And the first first violation is a written notice. Second is $25, the third is 50, and the fourth is 75. But the difference is is before you, unless they say you're always in a drought, uh it was you had to be in a certain level of drought before that kicked in. But we've been a drought for five years or so, right? Yes. Is any other questions for Jared?

Um I had had one. So I did when I was reading through says handwatering. Um, so would this apply if they don't have an irrigation system? If they're using like a a hose in sprinkler, but they're not hand watering, they're just had it in their yard. Yeah. They have to have the actual hose in their hand to constitute hand watering. Yeah. They can't just put a a sprinkler out. Got it. Okay. But I could run soaker holders throughout my yard, right? You know, drip. All right. Any other questions for Jared? Thank you, Jared. Appreciate it. Thank you. I will entertain a motion for 2D.

Mayor, I make a motion we approve item 2D of the consent agenda. Thank you, Paul. Have a second. Mary second. Please cast your vote. Motion passes. Thank you guys. Thank you, Jared. Moving on. Item 3A, recognitions, presentations. Gabe, what do we have this evening?

Quick got

I got a question. So, I just we just voted on this item. Can we bring go back and have let somebody speak about it? They just got here and I just got this. So I I would go ahead and Yeah. So you and there's no name on here, but go ahead and speak. You can call on up.

We just we just voted on, but I'm sorry I didn't see this earlier. So just uh introduce your name for the record, please. I apologize. I didn't get that in in time. Um I just had a question about um this enforcement process. My name is Diana Bridges and I'm a Sagenar resident. And if somebody had an irrigation system, um whether shutting the water off would actually damage the system or not. That's and I don't know if anyone knows that or not. That I feel that would be a concern. I don't believe so. Do you Randy? No, ma'am. It's not going to affect your sprinkler system. Thank you.

I turn my backflow off every time we have a freeze event and never had any problems. I do the same. Yeah. we turn it off. I mean, and I would say that as a landscaper that you know, most of the time whenever that happens and somebody that has it off for a long period of time and there's shifting that goes on. So, Oh, really? Yeah. It could happen. So, if it's longer than I would say 30 to 60 days, then maybe. But yeah, I guess. Okay. Thank you. All right. Thank you, ma'am. All right. So, we are at uh 3A recognition, presentation. Yeah. Mayor, council, a number of recognitions tonight. The first uh person I'd like to introduce is Dr. Skip Krueger from the University of North Texas.

Mayor Council. Hi, I'm Skip Krueger. I am uh on the faculty at the University of North Texas and I am the director of the MPA, Master of Public Administration program there. uh two week two Fridays ago we recognized our outstanding MPA uh student uh of the year and we awarded that to Dicksha. I think maybe some of you might know her on your your staff uh starting as as an intern I think and now full-time. And so we're just here to recognize or I'm here to recognize Dicksha's achievement uh and just to tell you how proud we are. I know those of you who know her are already super proud of her, but uh so are we. Uh we're very proud of Dixa and all that she's achieved here and very thankful to the city of Sagenov for your partnership in in uh in that uh program in our internship program. Uh you've had a lot of of of our students come through over the years and uh so we're super super proud of that as well. So, so Dix Dix, I know that Gabe Gabe wanted me to mention just uh just real quickly that she has done some projects for for you guys that kind of came to your attention. Uh I will say I'm super proud of her because that was my class that that that just personally I'm proud of that one. But uh so you know uh we're we're super happy to have her doing that that work and glad that you guys could appreciate that that effort on her part. So

she uh Dicksha had also helped out as a tutor in our adult education program. So I think she was a a math tutor and did you do physics as well or math? Yeah, GED math. So kind of put her everywhere. I had shared a class project that Lee had sent to me that she had done on sales tax analysis with the council some time back. I know council member Lawson liked that. Uh so yeah, we're happy to have her. Happy that she was recognized and I'm jealous I didn't receive that award. So we're still proud of you. Well, congratulate. Thank you for coming, doctor. And congratulations, Disha. Fantastic work. Can we do a picture?

You want me to come down or whatever? Yeah. Here we go. Did you bring your ward with you?

Okay, great. Well,

okay. What else we got? Uh, next the public works department. Mayor Council, um we have a couple brand new employees, though they've been here for a few months in our water wastewater department. I'd like to introduce them to everyone tonight. It's uh Robert Biler and Austin Jones. If you guys wouldn't mind coming up and we'll they've already proven themselves to be very valuable members of our team. Uh uh they very dependable and and we appreciate everything they do for us. So just like to introduce them to you all tonight. So it's good to be working.

Y thanks guys.

And then we also have one more recognition. Um uh in public works we have uh the 212 award. Um for those that aren't familiar with that 212 degrees is when water starts to boil. So that's that's where we want to be. So um this individual that we're going to recognize tonight, he's been with us for two years now. and the moment that he stepped into the public works building, he brought a high level of professionalism. Um, tremendous team player and surely has a public servants heart. Um, everything he does is is public serviceminded and, uh, just a great team player. Uh, reshuffles schedules when he needs to assist other departments, always lending a helping hand. So, we would like to uh recognize tonight uh the city of Sagenol in recognition of earning the two uh 212 award presented to Ronnie Martinez, water superintendent. And this is this is going for the extra degree, demonstrating exceptional dedication, initiative, and the willingness to push beyond expectations. Your commitment to excellence and your drive to make a meaningful impact embody the spirit of this award.

Thank you. Congrats, buddy. Thank you guys. A picture. Sir, I think they want you down. What? It's prom season.

Congratulations. Congratulations, Ronnie. Great job. I've been in enough pictures. All right. What else we got? Fire department.

I say all the fire guys are here and they're dressed up, so I bet we got something from fire. Good evening, mayor and council. I consider it both an honor and a privilege anytime we can highlight the performance achievements of our uh dedicated staff. So, we want to take that opportunity this evening. I'm going to relinquish some of that honor to some of our other folks. But before I do that, I want to reemphasize that our fire department staff, they achieve incredible things every day. every time the fire truck rolls out of the fire station, they're helping somebody. And a lot of times that's on the worst uh event they've experienced in their life. So, we're very fortunate that we have professional staff dedicated the way we do. The important people in the fire trucks, the ambulances, and all the people that support them, you can be proud that we have some experts on duty and they'll be there when you need them. So, uh I'd like to turn it over now to Captain Austin Pitman. Uh, Captain Pitman serves as our EMS coordinator. He oversees our credentiing and our training and helps manage most of our EMS efforts. So, I'm going to get him to come up. Thank you, Chief, Mayor, Council. Thank you'all for giving us this opportunity to recognize four of our uh personnel for uh their actions on a life-saving manner. We actually have several people here that u are supporting them on this uh and they're a big help u within the system and we couldn't do it without them. So if all of them could come in right now. We're going to fill this room up here in a second. So don't get too intimidated. Um and y'all can go ahead and come on in a little bit further. Um

we'll get them to come up front. Yeah, y'all come up front. They're all trying to hide. They are. They're all in the same intimidating uniform here. That's right. That's right.

And like like I said, um we're here to recognize our personnel, but without the support of these individuals behind us, uh it doesn't really work. Uh and and first off, I want to introduce Dr. Jeff Jeffrey Jarvis. He's our medical director. Without medical direction, we can't practice medicine without without his license. Uh his assoc uh associate medical director, Dr. Angela Cornelius. Buck Gleon, Cole Scandan, and his wife actually Allison Scandlin, Kirby Johnson, and Miles Garrett. They are a big big supporter of our organization. Um, again, we couldn't do it without us. Um, without them. So, uh, we're here, we're here for a reason. It's a life-saving award. Um, and and, uh, I just want to emphasize again, you know, without them, we couldn't do this. And um and it takes a lot of people to do that. So I I'll kind of give you a little bit of background on the event. I got to be careful. We uh because the patient isn't here and I got to be very protective over over that information. Um I try to try to get in touch with the patient to have them present too. But we respect their wishes and and privacy. U on December 7th, 2025 about 8:00 a.m. in the morning, a a 911 911 call came out for a cardiac arrest event. uh multiple apparatus uh resources were dispatched all at one time. And I want to kind of touch on why that is. Uh two fire companies, a a Fort Worth EMS supervisor, an ambulance from Fort Worth EMS has a paramedic and usually a basic EMT. Uh we also get police dispatched as well for events such as that. So we have multiple people there. And the reason that is is uh in a cardiac arrest event, we we uh we can do just as much in the house or wherever the event occurs as we could in an emergency department. The goal is to get a return of spontaneous circulation. In

other words, a heartbeat. Again, in this instance, we did that. We were on scene for about 30 minutes and we were able to transport to the local the nearest local local emergency department where care was continued and ultimately seven days later the patient walked out the door without any neuro deficits, no brain damage. Uh that's a rare occurrence. Uh everybody that works in the fire department, the medical director's office, ambulance service, it's a rare event unfortunately. We wish we could have more of those and that's why it's such a big deal and why we have so many people here. So, uh, want to recognize the four individuals that were on there as well. Fort Worth Fire Department was on that call as well, and they were recognized at another another, uh, presentation. Um, do you you want to hand those out and I introduce them? So, Chief Spears will I'll call your name. Just come up to Chief Spears. Um, I'm going to introduce uh, firefighter paramedic Levi Garrett. I'm sorry, Hickey. I'm in I'm in automatic mode now. That was that was another person. Yeah,

we have a lot of Levis's, a lot of Garretts, things like that. Sure. Sure.

Y'all follow suit.

Okay. Um, our firefighter Randy Pulk, firefighter paramedic Randy Pulk. apparatus operator, paramedic Brian Wall, Captain and paramedic David Walker. here. All right. Thank you guys very much for your commitment to our department and all the citizens that we ever encounter in our city and beyond. Um, I'm super proud of y'all and in keeping up the the u reputation that we withhold with the city of Sagenol and the city and the fire department. Appreciate it. CONGRATULATIONS. THANK YOU.

I think you can. Yeah. Can y'all scoot this way? This way. This way. This way. This way. This way. Can you scoot this way? Hey, scoot this way. Okay, good. You are. You're looking good.

Thank you. Thank you all.

Good job. Thank you all for letting us do that. Thank you, Chief. Congratulations all. Outstanding job. We like these kind of presentations. Those are the best. Yes, we do. Okay. Anything else? Hard to follow that one, though, but the whole thing. All right. All right. Moving on, we're to 3B workshop economic development strategic plan update. Pedro Zbrano, director of economic community development.

Good evening, mayor and council. Mayor, I was not nervous until you said those words. Uh it's hard to follow that act. So, uh I wish they stayed behind cuz they're lifesavers and I'm about to bore you to death. All right. So, the work plan project, one of the projects on there was a strategic plan update for the economic development department. The last time we had a strategic plan conducted in the city was in 2016. Uh in your packet, the 2016 one was located. I also sent it out an email, but I could resend that as well by uh tomorrow because I want to go home. Oh. All right. So, what is a a strategic plan? So, it defines some long-term goals. It also guides the decision- making and the investment that the city council conducts. It also we want to make sure it aligns with council goals, staff goals, and the community goals. And it's also it it gives us those goals and know how to achieve them because we now have measurable uh and establish measurable goals and accountability. One of the best strategic plans I've seen is the city of Irving. They actually have a table. I could send that to you as well. And it says X Y and Z achieved by quarter of X Y and YZ uh XYZ year. Uh is that something we want to look into? That is that is what we're here to talk about. So let's look at the 2016 plan. The 2016 plan the key focused areas was destination development. So we're talking about experiences, entertainment, and restaurants. Also focused on the boulevard. That is how the overlay district was created and and look to leverage that small town feel that we have. Yes, we could see downtown Fort Worth from from our backyard, but yet Sagonal is 25,000 strong. At the time it was uh less it was about 20,000. And we also want to compete against surrounding cities. We have Lake Worth, we have Blue Mountain, we have Fort Worth that are that little tiny suburb, you know, that little tiny suburb Fort Worth is just there. We also have Halum

City, Hlett, so on and so forth. Uh so why should we update it? So per it's not essentially guidelines but it's essentially um it's a great example to look at this 2016 plan. It's 2026 now. Where were we in 2016? I was in college. I bet you everybody was also in college here in the room. Uh but a lot of things have happened. A pandemic happened. Our industries have changed. Our population has changed. the population more people moving from other from other states to Texas and to Sagono area also Alliance wasn't there as it used to be and now it's grown as well as Lakew Worth has grown uh Sagal has grown for worth has grown so if we don't keep up with what's going on in the business area of the city we our economic development is not going to flourish that's for example if the folks in Ford did not innovate we wouldn't have Ford vehicles and F-150s right now. They would have died off uh back in the day. So, while we have to update, we have to reflect the current economic conditions, respond to growth and market changes, address new challenges and opportunities, and ensure alignment with council priorities. City council has changed since 2016. I think the mayor, were you here in 2016? There you go. The mayor's been here. So, why are we going to update? I want to know what still applies. These are the questions that we want to answer. like which priorities are still relevant what's the progress that has been made and one remains unfinished so that's the questions we want to answer during this update uh why what has changed has sagenol changed in 2016 how has the markets changed how has our workforce changed so if we're talking about workforce we're talking about Hollenstein center had they introduced new programs has TCC introduced new programs AI wasn't a thing back then now it is how uh and what are the challenges

today and we also want Identify the gaps. So these are the questions again that we want to identify. So option one of how this is the decision of today's workshop is what's the option we're going to take to update this plan. One is it going to be city staffled? Is it going to be in-house? So it's going to be city staffled lead process. Uh it uses international internal knowledge and direct engagement. These are the pros. Uh lower the cost full control over the process. We know what's going on in Sagonal. We our third if a third party comes in, they have no idea. We have to educate them about that. So having that local existing knowledge is very helpful. Also, it builds that internal partnership. So council, if you're part of the process, we're part of the process, our business is part of the process, then there's we have a stake in the game. What are the cons? We're extremely busy here in the city. We run very lean, so it's going to be very time inensive for the city. Uh also we're kind of in a tunnel vision so it might give some outside perspective might be limited. Uh also I'm been in this position by a year. I've been working for this for cities since 2018. So my expertise might not be great as someone who's been working for cities for 20 plus years in economic development. And also I have a bias towards Sagenol. Uh I want the greatest for Sagenol. And I'm going to say, you know what? Let's bring in that XYZ company, which I know for sure is never going to come to Sagenol because we don't we don't have multi-million dollar homes, but let's go for it and our priorities will be shifting somewhere else where instead let's focus on things that we can bring to Sagenol. Option two. Option two is to hire a third party. So this was consultant. It's structured and facilitated. So we facilitate all uh priorities and responsibilities to them. but it also includes a community engagement tool. What are the pros? So, expertise and best practices that they have. We're

looking at third parties that have who've done this before in other cities. Uh I already talked about Irving. That's a that's a company that was consultant. And also they bring objective perspective. I'm very subjective with Sageno. Like I said, I am Sageno proud. I even though I live somewhere on that side of town, like Randy says, nothing exists past 35W. Uh but you know what I still wake up come to Sagenol and we work for Sagenol. So I'm very subjective. They will bring very objective perspective. Also very efficient. I don't have to give up my day-to-day operations or have to give up this plan when I need to go do my act my other job. Also it's good opportunity for different engagements. What are the cons? There is a cost. Uh there's also less direct control over the process and we need to give them a learning curve. They might have like one or two weeks to learn about sagenol. Uh and unlike what we know, we grew up here. Well, I didn't grow up here, but we've I've been here for a couple years. Now, there's a third option. I was looking at these and this is a third option is to have in-house third-party. Uh so, why this approach is very objective and outside perspective. to proven best be best practices in other communities. Other cities have done this a third uh hybrid option. It also maintains local alignment and ownership. The staff role will be essentially just manage and consult in the timeline. The best example I could give is Lee was the project manager across the street. He was on them constantly. We never saw him in the office because he was across the street with a hard hat working on the library and senior center. So that's essentially staff's responsibilities to make sure those building blocks are happening. And also we're here to provide local context and lead the implementation. So today just trying to get your feel of how what direction we should take option one in-house completely option two third

party or option three hybrid because this will determine the work plan for the rest of the year. Uh and that's pretty much our decision for today. And I I see a I I bet I bet you're going to you know what our first question is going to be. What's my first question going to be about option two and option three? Uh the cost. Yes, sir. So, we're looking at I still haven't gotten complete quotes. Uh but they range from 30,000 to 150,000. Okay. So, there's your giant range. Can we use high tax to pay for this? I believe no, we cannot because it doesn't bring heads to beds.

So, I definitely most think I got opinion. This I definitely have an opinion on because even in private companies, we do long-term plans, things like that. And I can say that uh strategic plans, things like this, definitely in the private sector, when you hire a consulting company, just doesn't seem to work as good. Um, a lot of the consulting companies, they kind of get into a cookie cutter mode of how they do it. Others, uh, a big part of putting something like this together is us learning. So to me, I would I would lean more towards option one with a commitment from both council and senior management. So all the directors of under EK to work together to to learn and and build this. That's to me is the absolute best um approach to to come up with something like this.

And what other folks think? Mary, go ahead. Well, I think the hybrid approach would give us the best of both worlds. You know, we do need that professional input and objectivity and of course they need our input about, you know, things they need to know about Sagenov. So, I would go with option three. Sean, go ahead.

Um, so I like the idea of the in-house approach. Um you mentioned accountability and and I think that's important. So I think having it in house um but one of the things that that I would like to see is um I looked at the old plan. It's thick. It's hard for me to read through all of that. It has a lot of data. Um and I don't know that all of it is necessary. So I would not want to rely too much on that. But kind of using that I would want to see maybe we could talk about what the good parts are of that. But I would need more time to look at it um because I haven't had time to go completely through the whole thing. Um so that's just something but I think I would prefer to have it in house. Correct.

I I tend to lean towards having an in-house um with possibly on the hybrid approach um having it limited in scope uh so that maybe they could provide some uh bumper rails or um some guidelines. And so it it does have some structure to it. But where we're we're kind of rubber meets the road with us. Valerie house in house. Okay. Right here. Nick Mayor Pro Tim.

Yeah. So you're done in house. But I will say that you can't eat this all at one time. We'd have to break it down into sections and we'd probably have to have several what you call what we call them work sessions or things like that. and we would lean on you as our So essentially uh what's going to happen is it won't happen in this setting because strategic plans not only include us, it includes uh I mentioned Hollenstein. So we want a rep from the school district. We want a rep from the industrial businesses and a rep from the businesses from retail. We want all those folks. So it'll be more of a maybe we'll have it at the new library center. But yeah, I I know lay out a plan. Yeah, we'll lay out. We need to lay out a plan to get the plan done. That's why this workshop is here. I wanted to make sure what plan we got going on for the rest of the year.

Paul, what are you? I like the idea of a hybrid plan. One, you've got somebody driving it, and two, there's things in here that somebody's already done. And why should we reinvent the wheel, you know, to put that information together? if they've got formulas and tables and things already set up, why should we take a lot longer to do it when they can provide that expertise and then we're still driving it, you know, still have local Okay. city input on it. Yeah. Go ahead. Sure, Mary.

And another important thing to consider is the fact that as Pedro mentioned, our staff is overworked as it is. I think that would be asking too much of our staff to do the whole thing by themselves. What happens to their everyday jobs? Or what would suffer? Their everyday jobs or the plan or both if we tried to do it all by ourselves.

All right. So, we already have four votes for option one. So, I think we know where it's going. But my question is, A, if we did the hybrid, how much would it cost? and B. The one thing I do like about the hybrid is that you mentioned the best practices. Could we do that with option one to make sure we look at other cities and we see what their best practices are? I think that would be very valuable. We we could look up Well, I already have a list of strategic plans from other cities that I could send y'all. Okay. Yeah. As long as we can support it uh staff uh timewise and structure- wise, then I'm fine with the in-house approach. I I think that gives us more control and just as long as it does not impede on our day-to-day operations and we just go and see how long it takes. So

sounds good. We will start planning stuff out and you'll get some bites out. Thank you.

So I mean do you see a huge time I mean it's going to be a time sync but I mean something like this is usually your direct reports right the directors that do you see this breaking the back of them? So I think uh and this plan predated me um by a couple years. It the the principal that did the plan is actually a a practitioner. At the time I believe he's in Grand Prairie. Now I think he's with the city of Arlington. So it was kind of a hybrid approach. Um I think that there's uh some things we need to have discussions about. The boulevard has transitioned um quite a bit in the past few years. I think that everybody is aware of the limited land the city has. we need to start thinking about what the final uh buildout environment looks like and then also identifying some of the areas that are going to redevelop. So, one of our our neighbors, Chamber Cities, North Richen Hills, I think they do a really good job of long-term planning and there's some cool tools that they have where they have kind of some target zones where they say the council by policy has said, "Okay, if you've got a project in this area, then we're going to fasttrack you and here's x amount of incentives." So, I think those are the type of uh discussions we need to have and it's it's timely.

I think it's a great idea cuz I didn't realize it had been 10 years. It has been 10 years. And the one thing about that, I believe that was our first economic development plan we'd ever done fully as a city. So, it's going to be flawed. We're going to we're going to learn things and get better. And so, I I appreciate us taking And with option one, we could bring like uh some NRH folks to come out and explain a few things. Uh some things I'm not strong at, but we could definitely bring them out. So, but still it'll be option one. We'll move on from there. Okay. I think you've got direction. Thank you. Thanks, Pedro. All right. Moving forward 3C presentation regarding Mroy phase three. Trent Tidwell, city engineer. Welcome, sir. Thank you.

I'll give Pedro some time to pull up the slides. I gave you streets are your favorite thing, so this is exciting. So,

oh, streets are my favorite thing. Unfortunately, there's only five slides today. Um, I gave you all an update I believe in December. Um, so I won't belabor it too much, but today I wanted to just give you an update on the schedule, some of those critical path items, and then we're going to put a nail in the coffin on the median landscaping discussion just so that we have um complete buy in and we'll move forward with finalizing the plans. I think Pedro's pulling that up. So, we've talked before about one of the critical path items for getting a um roadway out to construction is the franchise utilities. I have good news and bad news. Um good news is we've made really significant progress with three of those um franchise utilities that we need to work with. That being Atmas, Encore, and AT&T. All of them had finished their design and they're either in construction or they're mobilizing crews right now. You've seen Atmas out there for sure. And so we're still expecting all of them to be clear by um end of July or early August. And so Atmas has slid out a couple months, but we're um they're being a very good partner in communicating proactively. Zo and Spectrum have been the two problem children um so far on the project. And I won't go too much in detail, but Zo is currently in a duct bank owned by AT&T. AT&T has redesigned that duck bank um through the quarter because of conflicts with our storm drain system. Um so right now we need Zo and AT&T to play nicely and get Zo into their new duck bank, but there's some financial um contractual obligations there that have presented some challenges. Um we've been told on other projects and delayed the process. So, we're trying to facilitate those discussions, but honestly, we don't have well, we do have skin in the game, but it's hard to, you know, get them to um get all that figured out when we're not in those meetings. So, we're communicating proactively with them. Um,

Spectrum is the last one. We've had a really hard time keeping their attention. So, we've escalated to people that have um helped us in the past, and typically once we really do get them on board, they're quick to mobilize. So I'm still optimistic they can relocate by um July, end of July. The other item for critical path is so I'm sorry. So at what point will this become critical path? If if it doesn't if it drags on how long how much runway do we have for let it drag? So um we have already been delayed. Okay. So ideally in December I told y'all we were hoping to start construction in the summer.

Mhm. Um, right now today I was telling you we are hoping to start construction in September. Okay. So I your definition of summer may change but I I do think September is outside the summer um parameters. Yeah. So

So I'm confused. So you plan on starting in September. This company isn't going to relocate till September. What's the confidence that that's going to happen? My confidence right now with Zo is low. However, um a big the first phase of the project doesn't involve um doesn't overlap with every location. So, it'll be a decision we make, you know, with the staff if we're willing to get started, but we could start on the east side of the boulevard um well from Opal East um with without having to interfere with the conflicts. So, so what the mayor has asked in critical path,

when is the absolute last date that they have to move before there's no contingencies or no workarounds we can do? In other words, if they don't get it moved by this date, we're slipping day per day. Um, currently that would be about November. November because it's going to be a few months for them to work over there no matter what. Um, we'd have waterline crews, storm drain crews, um, starting to work in here about November. Yeah. So, we'll keep you all updated. We'll we'll um hopefully they can get that worked out. This is the first time they've had to do this. So, I think if we can just get the right people in the right room, we can get it figured out.

And luckily, the duct bank is moving. It's designed, they're mobilizing crews, that's going to be the bigger um lift for that.

So, I'll dive into rightaway acquisition here on the next slide, but um just talking about the schedule like y'all are asking. Um once we the only things remaining is to finalize the landscape design, we can finish that. We've got people ready to go in May. Um then we'll actually advertise the project and open bids in June and July if everyone feels comfortable moving forward. And then it typically takes a couple months to get contracts executed, precon pre-construction meeting scheduled, and then the contractor actually mobilized. So currently we're planning to get all that started um in September. I I have found lately that contractors um if there are delays, they would rather them be before their contract time starts. So, we could get the project advertised, put some language in there with contingencies that we may actually delay this a couple more months if necessary if we don't feel comfortable starting. Um but the last thing we want to do is rip up the road and then nobody's working. I haven't really shown this chart yet, but um we typically don't really need rightaway acquisition in Sagenol. Um not on the handful of projects I've done in the last several years. Um so this one is a bit unique. Um a lot of the rightway acquisition is from city properties to city rightaway. So we did that on the NLES project actually. So um not a really big deal. Usually an easy um land owner to work with. Um these other land owners, we've met with them. Obviously, y'all are really familiar with the um property from Mr. Elkins. Um so that one's already done, but we'll work with Bren and his team to get all of these um dedicated and then um documented with the county. Um so far, everyone we've met with, we've had no issues. They're all willing to work with us. Um I will say the last one we have yet to um settle everything on is with the United States Postal Service. So

need to meet with them. Yeah. Um the unique thing about that is um it's almost more of a phase 2a need but we just want to go ahead and get ahead of it and acquire it so we have confidence with the phase 2 a design. Okay. So the last two slides are just pretty pictures. Um we did our best to summarize kind of the feedback y'all gave us the last time. And so we have two options. We have this first option which incorporates um some shrubs um planting that would require minimal irrigation but still would require an irrigation system. Um you see colored and stamped concrete incorporated into this and there is um large um I call it river rock. That's probably not the technical term. Okay. Um, and so luckily we do have our landscape partners here today if we have any more questions. But this would be the higher maintenance option, but still relatively very low maintenance. We've we've um definitely done that intentionally, worked with Randy on that. Um, and the other option was the complete flat work. Um, all stamped and colored concrete um, which could still look nice. Um, I've gotten some feedback on this from Randy that maybe we don't make it look like a sidewalk. um to keep people from walking down there. But um knowing people weren't going to be walking on it, the idea of um us incorporating a little more artwork into this um we ended up deciding that may not be the best format for the flatwork that looks like artwork. So typically y'all have seen that on embankments where it's, you know, vertical. Um you've seen it in places where you're walking so you can see it as you walk. So, I don't think it would be really you would really get the value out of it in a median necessarily. So, we ended up going away from that idea. However, I do think this could still look really nice. Um, absolutely zero maintenance. Um, but I do think

being the focal corridor that it is, I I think um this is also a really great option. So, wanted just to get a final say from y'all and then we'll move forward to button up the plans. Let's go down the road. Mary. Okay.

Sean, I mean, as much as I like the look and the aesthetic of option one, my my problem is that, you know, underneath that river rock is landscape fabric, and landscape fabric is not going to prevent weeds. And so it's going to be a maintenance issue um you know eventually. So I did discuss that with Randy too um because there were some other thoughts and concerns about that. I think the idea Laura and I had with this is we wanted just a a a second texture to be out there. Um there were ideas of maybe you know exposed aggregate perhaps of like setting that into concrete or something to where you don't have that landscape fabric and the weed issue. So

um perhaps my comment is um if you like this option but that is a concern, we can tweak um perhaps that large rock to address that concern and and the irrigation too. I mean it's just it's another system that has to be maintained and there's a cost to it. There's a water bill um you know so if we can plant plants that you know like we mentioned the red yuckas in a previous uh yeah you know over in Dallas I'm 99% sure they're not irrigated. Yeah. Um, you know, they just they just grow really well here. Um, but aside from that, I'm not sure what else would go. And, um, I think that you can get the same effect with option two by changing, you know, like not having a path, but having, you know, some different

Yeah. So, I I think for me, option two. Okay. Bre, we don't normally go back, so I want you to be thoughtful the first time, please. So, well, I just realized this is twice you've done that tonight. I mean, I appreciate your input, but Okay, go ahead. I'm sorry. I did not have my microphone. Okay,

so should I just say it again, please? I don't remember what I said, but I do like option one. It's interesting, lowmaintenance, uh, beautiful, helps beautify the city. Option two was boring. You know, I I am aesthetically interested. You know, I think it's not just important to talk about, you know, the practical aspects of it. I think the artistic and aesthetic aspects of what we want here. This is not at all what I said the first time, but it's the same idea. We want some beauty. We want some interest. We want some color that's not just

artificial dyed concrete. It's just and we talked I know before you you mentioned a vertical element and so we did talk about you know some of the trees the ornamental trees could we work those in. Um I think the trees just the maintenance that that adds and then the additional bubblers the different types of irrigation that added we ended up deciding that we wanted to remove that just to keep this a lower maintenance option. I just think it's beautiful. Brack.

Okay. So, I like option two. Sorry, Mary. Um, but uh, one of the ideas I had for the stamped concrete to kind of break it up is, uh, what if we went from the first official Sagenol logo and started on the east side with that and then progressed as the logo changed, just have certain spots where we have every iteration of the city's logo uh, stamped into the concrete and colored. We can work with Pedro on that. He usually gets on to me when I use old logos. Um,

but I do see your idea. We'll let you know that. Okay. So, option two with some artwork. Valerie, I'm afraid if you make it flat, kids are going to get I worry about kids. Okay. They see something flat, they're going to go get on it. It doesn't have to be trees or something. I mean, you could find some kind of art. no lollipops or anything crazy, but you know, there's other things that you can do. Big rocks or whatever, you know, and make it pretty, too. But, you know, big rocks, not little rivers, but great big rocks.

And so, if you're worried about paying the water bill on that low maintenance little plants, I don't think it's going to be that much. But anything you put flat, kids are going to get on it. They're going to ride on it with their bikes. And I see them now going the roundabout. I love our roundabout, don't get me wrong, but they got those little electric scooters that the police department needs to figure out what to do with them because they don't pay attention and they don't hit the light to go across it or anything. So, I'm afraid if we did that, they would find a way to get on it. You saying option one? You like option one? I do. Okay. It doesn't have to be plants, but it could be some, you know, something different. Yeah. Some large Nick vertical. Okay.

Well, we just passed the ordinance, so I don't I don't want anything that has sprinkler systems in it. Whatever we do should be focused on uh low to no water drought resistant. Randy, which one you like?

And I'll speak to the irrigation system real quick as well, Randy, while you're getting your mic on. Um, we did talk at length. I tried to convince our landscape designers to put plants in without an irrigation system. Her main their main concern was just getting them established. And so there is an idea of, you know, we could either pursue temporary irrigation or some sort of irrigation to get some of these yuckas or whatever established, but at the end of the day, we just didn't feel comfortable, you know, we didn't want those plants to die after a year in a hot season or something and everyone say, "What the heck? What happened to that?" So,

so I I absolutely am not for option one if that is going to have that fabric underneath it because that's just in two years that's going to be a nightmare. These Texas weeds will come through um and it'll be things. So, somehow we'd have to do exposed aggregate concrete underneath it where nothing could grow up through very low maintenance. Otherwise, I'm for option two. Okay. Mayor Tim.

Okay. I'm for option one and I have a few things. Uh like Valerie said, I'm concerned that if it's like a sidewalk, even if it's not a sidewalk pattern, people are going to walk in it, ride their bikes on it, do whatever on it. My other concern is say there's a wreck and we got a tractor trailer or a truck, dump truck, whatever, going down the road. Traffic's backed up. He decides he's going to drive over the top of the stamp concrete and bust it all up. So now we got something else to fix with this. It's going to me it's going to be safer and it's going to be the biggest thing too is aesthetics. I mean I mean it it's going to be really boring and ugly if we don't do something similar to this.

So wouldn't if a big semi-truck drove over it either option one or option two it'd tear it out. They're less apt to if there's stuff planted there. Yeah. But you really don't have to plant plants. I mean there's a lot of things you can use. big rocks, you know. I mean, there's all kinds of artwork out there you can use. No lollipops or anything, but what are the lollipops? What is that? The uh the roundabouts in Fort Worth that are just Oh, the Maring Creek. They look like lollipops. Say one way on them now. Valerie wants Now on. We don't want them now or no lollipops. Now, now no, no, no. But you know, they have colorful big rocks, you know, and nobody's going to ride across one of those big rocks up there. They're cars. So, Pauly, you're option one.

Okay. We're talking about signs. Um, and I I had sent Randy um a a a company that does some really nice uh metal work. And I think, you know, I if we could have some kind of sign there, then that would help break it up, too, you know. And I'm I'm not opposed to having, you know, concrete underneath this rock and then having a small circle where a plant lives. That's fine. Um, so yeah, I'm not not opposed to that. All right. So, we are currently, if you have been keeping score at home, and I know you have, we are at 3 to three. Well, can we get clarification on Nikki's because he it sounded like he said if that's going to be fabric, I'm option two. But it almost sounded like he was option one, unless

if you if you can make it low maintenance, not fiber, put concrete underneath it, no irrigation, then I'm No irrigation. Okay. You care if they just put holes and put plants that say make it or Yeah, I don't care. and low maintenance, closest to no maintenance that you can get. Couple cactus. I I am You want to say something else? Yeah. Um I I would go with that same caveat. My I'm not opposed to I I like having something where it breaks it up a little bit, but I don't want to get into the maintenance. So, if we can avoid the maintenance and still have some vertical features to it, then then I'm all for option one.

Time I know everybody else is gone again. You can go again. Come on. I'm just going to say one thing. Make sure your microphone's on because one of my hobbies is pulling weeds and I will help pull the weeds. Okay. Did Randy ever get a chance to voice his opinion? I, you know, at first I was I was all over too cuz, you know, I don't like having a whole lot of maintenance stuff. But I think looking at it, it kind of spoke to me and said that's really not a good idea cuz it's going to like Valerie says and encourage those kids and I see them all the time riding doing stupid things on skateboards and everything else. So I like option one with what what Okay, that's what Lawson's saying.

You know, kids are creative. Just for example, there was a gray box you can ask Randy right at the end of the bridge what they put over. And I got drive by I'm driving home one night and there's a kid standing on it. I'm thinking that's an electrical box of some kind. And I called Randy and they had to get rid of it so kids wouldn't get on it. So kids will get into it. I'm telling you, you can get kids to do community service when they get in trouble and have them water and stuff. Yeah. Yeah, that's true. All right. I I am fine with option two. I really am. Uh but I will also go with the majority. Um I I like Brack's idea about having the Sagen on the history of Sagen on there somehow. I like those logos. I think that's great if we can incorporate that with an option one with low low low maintenance then I think that would be where we would the majority of council would lean.

Yeah. Okay. Option one no river no river rock where weeds and fabric okay could grow. You can make it look like river rock you want to just Yeah. Okay. Not not actual not actual rocks that will fling out in the street. That's right. Yeah. Yeah. No little mean boy out there throwing rocks and cars driving. I think Brack, you know, I can work with Susie as well just with her presentation about the signage. Um, I think we'd want to definitely coordinate with that effort. So, um, I'll take that action probably there rather than here if that's okay. Okay, sounds good. Thank you. Thanks, Ron. Thanks, guys. Appreciate it. Thank you.

3D work plan update. Gabriel, city manager, come on. That was timely. I thought that was going to be two hours and uh someone would have to be escorted by PD afterwards. So, proud of y'all. So, our work plan update. We're doing our monthly update like we agreed upon. I'm going to roll through these slides. There haven't been u huge changes since last month we spoke. Uh, as a reminder, the council adopts a work plan each year that sets priority for staff and then we um attack these projects and um bring them back to you for action as needed. Our employee personnel manual update project, we have selected air mason, we have had an initial meeting or two initial meetings with the assigned onboarding specialist. So, we're rolling along with that. The next decision points you can see haven't changed since the last presentation, but we're all um all the directors that were in the meeting are pretty pleased with the platform. It's web- based, pretty easy to onboard folks and update as needed.

So, are we are we on plan? Yeah. Okay.

Yeah, we've we've got AirMason. Um and so they're going to get the kind of the stock policies and then each department will go in and review and um Okay. Revise as needed. uh bond communication. You're well aware um we have done all these things. Water bill inserts printed in digitally. We finished our three uh town hall meetings. Um theformational mailers, I think I kind of heard some complaints are probably hitting households now or in the past. Uh we used a um bulk mailing to deliver them and I think it was sent like six weeks ago. So I think somebody said, "Well, I got this and the town hall meetings have already passed. I'm sorry." Um,

I know some folks got those cards before the town hall. So the postcards were sent out immediately. A different delivery method. In fact, if y'all recall who are at the first town hall meeting, there was somebody in the crowd that said, "Hey, I got my postcard." So all of our town hall meetings were recorded. Those uh videos are online at our bond website. Um, so we sent out two mailings. Two? Yeah. Hell, I even got the second one yet. Yeah, I think that's the problem. So, the the second one is like a a a folded one. Um more like a newsletter. Okay, that's what people say. I was like, man, I got one a long time ago. I'm I'm special now. I know I'm special. I even got mine. You're definitely special. I agree 100%.

Your name was stealing your mail. So, the the first one is a was kind of a postcard or Yeah. Yeah. a maybe greeting card sites, let's say, but it had a QR code and it has our bond website which has all the documents for our bond projects. So, you know what your problem is? You left it up to the federal government to do something. I Yeah, we we tried. We've had um a lot of views on our bond videos. Uh so, I think all of our videos have really engaged far more people than what we've ever had. Thanks to Pedro, thanks to Alina and Kevin. So, they're getting the information out there because of their efforts. I think uh Officer Papenine, he might be inking a contract with someone in Hollywood and leaving us.

He's an influencer now, isn't he? He's a star. He's a star.

Uh Friends of the Park, no action yet, although I believe they're set to have a discussion presentation uh at their May 18th meeting. uh tree assessment. Really no action yet other than some preliminary um work identifying some estimates from a couple tree related consultants. So that'll be forthcoming later in the year. We had our first, if you'll recall last council meeting of, I believe three workshops to talk about signage. Yes, we'll cover our next one for parks on

uh next signage meeting for parks in May. So, we um making progress on that. So, we're in Q2 now. So, we on plan to make it to the final Yeah, I think so. By Q3.

Um if past history is any indication, the slowup will be on y'all. So, we may have multiple meetings where you have varying opinions of signage. That's right. Yeah. Limit of three. Yeah. Speak once. No, I'm just kidding. No, it's fun. Somebody mentioned at the last meeting. Y'all can tell just driving around signage that's done right. You know, I can think of North Richmond Hills or Grapevine does a great job. They have the Grape Leaf on sign. So, it it it'll be fun to see. Any new signs will be better than what we have today. Agree. It will be 100%. The new street signs are awesome. I know. We like them. Have a bit a lot of compliments on them,

I might add. Um, next council meeting we'll have an item to discuss what to do with the old street signs. There's been some people that want to purchase that. I don't think staff has any issue. Our thought is to put them out for purchase and we use the money to donate to the shelter or something. So, we'll have that on the next uh council meeting. Uh, we discussed the economic development plan. Those be good discussions in the future. Was this considered a That said Q2 because we're in Q2 workshop. Is that is today considered a workshop? Yeah. Yeah, today was a workshop. So, we're on plan. Yep.

Okay. Uh this one, no action yet. Review street maintenance. So, that'll be forthcoming. Uh no action yet on this one. Um rental fees and program fees. The biggest pinch point here is our deposits for certain facilities. Although I know Vicki is working on that. If you've seen recently, they're really doing um uh really trying to try a lot of different recreational classes at the rec center now. They have full use of the space, the the seniors in the new facility. My understanding is uh it's kind of trial and error. So, some of the classes don't take they don't have enough, you know, people sign up, but they're they're still trying. So

I mean what would be good here I mean for me and when I first started is really turn Vicky loose and tell her hey give give me a fiveyear plan what does you know what kind of programs could you really do and what help does she need from council or you know to actually make that happen. Yeah. Oh, that's good. There could be a lot of little I don't know class of I walked in. It was a library, but there's a gentleman talking about having a chess thing, you know, something small, but Yeah, that'd be good. I' I'd really like to encourage the rec center to bring us some ideas. Sure. Pickle ball 101. Yeah. No, that'd be great.

Uh, and I'll remind you, the council approved the contract to replace the um the uh the roof. So that um I saw some documents that should be I signed that today. So yeah, should be in the process here here pretty soon, which is crazy. The facility is still in good shape, but I think it's approaching 25 years or so. So it's starting to get to the point where it needs some significant maintenance. No activity on this one. Hotel recruitment or market study. That may be something we talk about. Are we behind plan? Because it says Q1, Q2 focus, feasibility, study quotes. Yeah, I think we've got the uh the quotes. Um Pedro, you want to talk about that? I've only had one quote so far.

Yeah, we're still waiting on two more. That may be something we bring as a budget request to actually do the study and run it through the budget process. So, those um market studies are not that's probably a what 90day I It's not a year-long project. It's about 60 to 90 days. Yeah. Uh we already talked we Jeremiah from IWork was at our last council meeting to talk about uh cyber security. If y'all are interested we can set up meetings with him u discuss

I wouldn't consider this definitely done uh I'll just be I was a little I was more than a little disappointed in that. I mean um I mean somebody that we somebody hard that that's their job they should have known what to brought in and at the bare minimum I would have I expected them to say well here's the vulnerabilities we found in 2023 and here's the patches we've done what's a delta and critical major minor that's way you do it sure

and then pretty much every month on service you're going to find new vulnerabilities and here's the new vulnerabilities and here's what we're doing about them at a bare minimum I would have been happy if that's all I got but we didn't get that yeah well I think that's happening but this is really as you know a behind thescenes well yeah staff function so if you have one slide just to say we we've correct identified this many vulnerabilities because he talked about it when we signed the contract right all the vulnerabilities that he found okay well we hired you how many of them did you patch Sure. Yeah, I think we can get that information. Let's give them feedback and have them come back. That's what I'm saying.

Come back or we set up a meeting, talk with them. Uh they're local, which is good. Fort Worth office. So,

uh minimum property standards. I think really nothing new to report. Uh staff has been out to visit the hotels. I think at the moment everyone's compliant. Strategic plan review will probably wait until later in the year after the the budget has uh worked through the budget, but that's from 2018 or 2019. So, it's in in need of some attention. That's that. So, we'll uh we'll do our monthly update next month and update you accordingly. Happy to answer any questions. Can you add one thing to each one is whether we're on at the very top on plan, ahead of plan, or behind plan?

Yeah, sure. That'd be good, I think. Yeah. Any other questions for Gabe? All right. Thank you, sir. Appreciate it. Gabe. All right. So, at what time is it? 7:13, we're in a public hearing for a consideration action regarding Yes, sir. Yes, ma'am. We're going to start executive discussion first before we open the public. Okay. Can I Have I done it yet? Have I opened it yet? Am I Am I official? You're fine. Okay. We just leave it open. It's no problem. So, at 7:13, we're in executive session. We will return shortly.

And we have determined that we're going to allow anything that is existing to be legally conforming. So none of those businesses that are currently existing will be affected by this. So I want to start with that. Okay. for the uses. Oh, sorry. We'll be discussing automobile and commercial retail and service for this meeting. We're not going to discuss the medical. Okay. So, first kind of just want to give you all an overview of what the permitted use table looks like. So on the top portion of this, we have basically a key that has information about what the zoning district is and we have subcategories so that we can easily find different things within the table because it's a long extensive list. Within those zoning districts, you will either see a P for permitted by right, an S for permitted with an SUP, or a blank which is not permitted. So the first component of the commercial, retail and service is going to be convenience store with or without fuel cells. So that's basically a gas station/convenience store. We are proposing to change it in neighborhood commercial from permitted by right to not permitted and then in community commercial from permitted to allowed by an SUP. And that would just allow us to see applications on a case-byase basis in areas that we think are compatible with that use. Okay, any questions about that? Okay, so we'll move on to the second component of this category. So within the commercial,

retail and service uses we have four uses which is ambulance service, cosmetic tattoo establishment, massage therapy establishment and pharmacy. And we are just proposing to move those to medical. That way we just streamline our categories. Okay. So like I mentioned we will be skipping medical for this. Okay. And then our next one will be discussing automobiles. Okay. So for a lot of these uses, neighborhood commercial, we're proposing to not allow them by right. And in community commercial, we are changing some of them to be from permitted by right to allowed through an SUP. And the reason we're doing that again is if it's permitted by right, it's allowed no matter what. And because we are approaching redevelopment era where we're almost built out, we want to be able to look at it on a case-byase basis so that we can just see if that use is compatible with our current or potential use of property. For some of them on light industrial, we're making some changes from allowing them by right to an SU requirement and then as well as heavy industrial. I can go through them one by one if you all want, but if y'all have any questions on them specifically, then let me know and then we can discuss those further.

Yeah, I got one. It says farm machinery implements sales and service and light industrial. you it's not it you're you're marking it out so that means you're not going to allow it at all even in light industrial. Yes sir. That's what that would be. I think of a place like on Mark 4 Zimmerman Kabota is a really nice place. I'm sure they got high taxes. Why wouldn't we let something like that into light industrial? Yeah. If y'all wanted to change it to an SCP, we just matched it with auto the other auto sales. So we have the auto sales new and used and then motorcycle sales. So, we just match that to fit that. But if you wanted to change all of those to SCP, then we can do that as well in light industrial.

I'm happy light industrial. I'm happy just moving the farm one to light industrial, not the others. Just I like moving farm to SU. Okay. In light industrial. Okay. Any other ones that y'all have any questions on or would like to see any changes? Okay. Well, that concludes my presentation. Um, like I said, we'll be discussing the medical at the next council meeting. All right. Other questions for Susie before she sits down. Questions, comments. And it is public hearing. So, I will leave the mic.

So, yeah. So, it is a public hearing. So, anyone in the audience who wishes to speak on this item, you don't have to fill out a card. You can approach the microphone uh right now if you so choose. All right. If not, then it's 7:46. I take us out of a public hearing and I'll entertain a motion.

Mayor, I make a motion that we approve convenience stores with or without as presented. That we take the uses noted under commercial, retail, and service to and move those to medical as presented. that we take the automotive as presented with the exception of farm machinery and implement sales and allow that in light industrial as an as an SUP and that we table the medical

in including those uses that were just moved including the uses that were just moved from commercial retail and service to medical. Please cast your votes.

Motion passes. Thank you, Susie. Look forward to hearing part two. All right, we are out to 5A. Considering action regarding a voluntary donation statement to water bills. I guess this is Mary.

Yes. About two weeks ago, I was speaking to some residents and they were asking me a lot of questions and we ended up talking about water bills and then they were asking specific questions about what was the money used for in the donation category and one thing led to another and I I felt like they did not understand that the donations were voluntary. So when I mentioned that they were voluntary, they they did not know that. And one of those people had lived here for 22 years and one of them was a fairly new resident. I understand when people move here, they are given that information, but we all know everybody doesn't read everything. You know, when they get a big pile of written material, they just skim it or don't don't even look at it. So there are people that don't realize they can opt out. So, they were sufficiently disturbed about not knowing that it was uh that that they had a choice that I did uh propose that I would put this get this put on the agenda so that we could possibly discuss putting a statement on the water bill that these donations are optional. And you know we all talk about being uh completely transparent in government. So I think that would show that we are doing that if we do add that sentence. There's a concern that maybe our donations would drop dramatically if people knew they could opt out. I feel sure that our our residents would continue to do that donation even though

they knew they could opt out because it's it's a small amount of money and they know it goes for a good cause. So, I just wanted us to discuss it and see how the council felt about it and do I would like to take action tonight and just decide whether or not we want that statement on the water bills. So, what does it say now? Somebody refresh my memory. There's currently no statement on the bill itself that says that it's voluntary. Um the new move in packet and if someone comes in person um to open the account, it's explained to them. Doesn't it say donation on the

It does. It says donation and each of the donations are split out. So, it shows each indiv. So, it says the word donation by each one, right? Yes, sir. Okay. So, donation to me implies voluntary, but Oh, contribution. Sorry. It says that you just got a call out. It It does. It uh Well, it doesn't on the It doesn't on the bill. We could add a statement if that is the the choice of you said it doesn't say donation. It says contribution. Contribution. Okay. I got you. I see.

Um and then but there are on the website there is a So, we can't take a call. We require it in writing for any changes to somebody's account. Um there's you can either email you billilling sagenx.org or there's actually a form on the website and at the very bottom of the form there's a specific section for changing your donations. So there are options for it. They perhaps weren't as um so is readily explained as they could have been. So is there any negative reason why we wouldn't put that on there? We just we just haven't thought thought about or discussed it. So yeah, we can add some verbiage.

A couple thoughts I have is is one add the verbiage to it along with the link the link to to do it, but also one time only put an insert in the water bill so that people see it because a lot of people don't aren't going to read the bottom of their water bill. So it'll bring it to their attention. Well, and maybe on that insert give some examples of some things that it pays for. Honestly, I'd like the people to know what that we use that money for. Yeah. Some some things people really like, really enjoy. Just want to add one thing, mayor and council. I think maybe last year it was a request that we add or or somebody had requested on the council that we add um animal shelter as one of the new uh donations. Is that correct for a new account?

I think it's been a couple years. For a couple years. So, if you're a brand new account, then there's potentially in your new uh account packet, there's four options you could check. I know I had talked with Miss Okconor last meeting or a couple meetings ago, and she had said, "Well, hey, can the animal shelter receive consideration?" So, that only affected um accounts from that point forward, not existing accounts. We had this come up um a couple months ago and maybe 10 people or 12 people opted out. So, uh, to Council Member Morrison's point, I think that's good. Maybe we do a video. The short and sweet version is the fun stuff is donation. So, you're talking about our, uh, Fourth of July, our parade, drone show,

all the cool stuff, beautifification, the lights in the parks, um, and then library board is a lot of summer reading activities. So, it's a lot of, uh, recreational and, you know, quality of life things. So, here's a question. How does us people who's been around Sagenov for a while, if we wanted to go back and say donate a dollar or two a month to the this animal shelter thing, how would we do that? You you could do that in the form as well or send an email and say I want to, you know, I want my monthly contribution to be $5 instead of $2 or you want it to be $1 instead of $2. So

Nick, if this is being recorded, we can put you down right now. How much would you like? Well, no. They said that shelter one. I was just wondering. So, there's a there's an adjustment that can be made. Let me let me mention the the link thing, though. So, the actual uh bill is a PDF. So, a link wouldn't work, but in the email that sends the bill. We could perhaps put a link there or we could put the exact and on the bill we will put the exact um the URL address on how to get to the form. Yeah, I think I seen something where somebody or a QR code.

There's no room right now on the QR code. We haven't designed the Oracle bill yet. So, that's perhaps an option for the future, but our current bill, we don't have the capability. No, but a QR code versus a link to get to the website on the email on the like if we do like a little information card. Oh, okay. Put a one time thing and then you can click on the QR code and it'll take you to the link of the website so they don't have to hunt for it. So, oh, you mean that's like as a one time announcement? Yeah, the easy button. Yeah, but I think still on the right. I think still on the bill that it needs to have the URL and it needs to be a different color like blue so it looks like a link at least so that they can see it.

I'm not sure if we have the option of making it a different color or not. Okay, we're constrain underline it, make it bold, just make it stick out. I'm still unsure if I wanted to go home tonight and since you you said there's four now there's the animal shelter one and I wanted to add I think it's $2, right? Ain't that what the standard is? The standard is $2 a month for each one. If I wanted to add the animal shelter, I can't tell you how to do that. I can't tell you how I'd do it. Call city hall. Say it in front of God country and Mayor Todd Flippo. You'd like to increase your or you can send an email to utility billing. that they only have ways. There's not an easy link that I can click on and click a button say give me the

we need written authorization. You click on Yeah, you you click on utility billing and update my account. It's so I mean clicks. Okay, she's she's telling you. Yeah, I but I may have to hit that zero button. You can put as many zeros behind your number you want to, buddy. Thank you. All right. I before we go too far, I just I do have somebody would like to speak on this. I'd like to hear from her. So, Tabitha, you want to come up? I think you had my question. Well, you can come on up. Come on up. You fil you filled out a form. You took you You did. You're right. I want to reward your patience. So, thank you for staying.

Good evening. I'm Tabitha O' Conor. Um you've seen me a few times recently. Um, I was not I did not understand exactly what the item was on the thing, but since you've given me the opportunity to come and talk, I'm going to ask some questions um in terms of the animal shelter because I'm just I I heard you say that, but what I saw on the website previously was not that. And so now I'm going to have to go investigate differently. Um, I was wondering in terms of the animal shelter, knowing now that there is a donation, where is the operating budget? Where where does the money come from to pay for supplies at the animal shelter? The ongoing regular operation supplies comes from the general fund budget, the animal services department of the general fund budget. Then they do have donations and a lot of the donations um is accounted for separately goes for animal care and special types of things, not just the regular day in dayout operations. I just know that I see them post all the time, we need cat litter, we need dog food. Is that not something that should be part of the budget for taking care of the animal shelter? And how is it that we're not managing that?

Um, it is part of the budget. Yeah, correct. It is. Yeah, it's a portion of the tax rate and the sales tax rate. Yeah, I think there's what you're mentioning is when there's, you know, certain times of need, they ask for donations or other, but they shouldn't have to ask for donations. They should be able to go to Petco or Amazon or whatever and make an order that comes out of this the budget of the city. They should not be having to ask the community to donate for the basics. Absolutely. the each each year we do each department does a budget and the animal shelters department in there and they got their thing and they submit that budget and

they Lee how is the director over that the assistant city manager but I'm assuming that they do some estimate on this is how many couple years we've got in here's how much food to eat so this is how much money we need to allocate uh for that is is that how it works le okay Yeah. So, if we are having donations come in, then that money can be used to supplement that sort of stuff as well. And and we I asked Kelly this afternoon about it. One of his things is if an animal gets hit, like needs emergency surgery and there's nobody they don't know who owns the dog. Right. Instead of us paying it, we use donation money for that. Right. Right. So, Right.

which you're probably aware of that, but that's I didn't know that. So, I learned something new today. So, okay. Also, donations funds the um TNBR, right? Yes. So, so that's that's a thing that Okay. But there already is a spot on the bill. It's just not on mine because I've lived here forever. That's correct. But you can opt in by calling or emailing and we can add it. So, I'm I'm gonna call the mayor tonight at about 12 o'clock and tell him I want in. Thank you. Thank you. I'll be up. You can. I'm good. Thank you, Tabitha. Answer. Yeah. Make sure you tell.

All right. Any other questions? What is there an action we're going to take on this? I guess we need to make a motion to uh add that verbiage. And our attorney's done. So, let's make a motion to add that verbiage. What do you think? Yes. You ready to make that? I am. Are any other questions or I'm good? Besides the verbage, I want to I want to do a one time insert so people see it. Okay. Okay. I make a motion, mayor, that we add a statement onto the bills to indicate that the donations are uh voluntary and that we do a one time insert to call their attention to to that fact. Okay. And the link

and and the URL. Yeah. I second it. Everybody clear on that motion? Second. Let's cast your votes. I think Thank you, Mary. Thank you for bringing this up. Good discussion. Uh item 5B, considering action regarding adoption of Sagenov parks and recck master plan update March 2026. Trenton and Mr. Fielder. Welcome.

Evening, mayor, council. Uh John Fielder. I'm a senior landscape architect and project manager at Kimley Horn in our Fort Worth office. I appreciate you all having us uh here this evening and we're excited to present the parks and recreation master plan update for your consideration and adoption this evening. Do have a brief presentation talk through the timeline summary of the updates that were made in the document uh talk about how to address upcoming agenda and then the next steps uh how we move forward uh after the adoption. Uh this evening we started in May uh May of 23 received council approval to move forward with uh the master plan update. Uh then move forward with the playground assessments uh reviewing those throughout the city. Uh we had our parks advisory board review meeting uh following that assessment. uh the playground town hall reviewing Opel Joe Jennings and Brian Schwingler Park and the playground improvements that ultimately led to the design and construction of those projects. I had our parks advisory board, city council uh workshop September of 24 and then from there um had multiple rounds of updating concepts, costs, working with staff, updating the document and towards the end of last year, first part of this year uh then moving forward with adoption of the master plan update. uh met with parks board in February of this year uh to review the and uh review the priority setting uh for the park projects and then last month uh parks u parks board parks advisory board uh recommended uh the adoption of the master plan update and we're here this evening to request your uh adoption of this update uh future addendums this would be essentially be a fluid document so we can update on regular cycles 5 to 10 years or as there are significant updates ates um based on implementation or changes uh that are made moving forward. Summary of the updates in the document

uh mentioned the playground assessments was the first item. This was used as a prioritization tool uh on how to direct funding and improvement for projects uh specifically rel related to uh critical safety uh improvements on at playgrounds throughout the city. Uh developed multiple park concepts. This is based on community feedback, council and parks board feedback, and uh this was inclusive of all phases of potential improvements at parks. Is these the summaries that was that that that you all just did that like the playground assessment? Yes, that that's all included in the updated document. Yes, that you just did in 2026.

It's it's been ongoing since from 2023 to today. But the document you have in the for adoption includes we reviewed this in 2024 the playground assessments had been done. Yes. Okay. So as you go through this what I would like to know is what's different from the last time I reviewed it in 2024 till now. So from 2024 till now. Yeah. The last time we you all presented this to us or made the changes to it was in 2024. So park concepts and cost estimates have been updated.

Um the tree canopy inventory was completed that was based on council feedback to gauge uh the park tree coverage within the parks and then prioritize tree planting efforts. And we also include a section on grants and alternative funding again based on feedback so we can help it illustrate potential paths forward uh for implementation and funding for future projects. Okay.

So the tree canopy inventory only has to do with trees in the parks or not the whole city? Not the whole city. Within within the parks

within the parks. Because Gabe, the work plan, you know, we have that in the work plan. So, we could get part of that done. Part of that has been done is what I'm trying to say. So, that will make that easier. Future addendums mentioned uh as we make additional improvements and changes in the future, those can be u modified and updated. uh the fishing pond updates. I know our team is working on uh updated cost and concepts for fishing ponds. Um and so that could be included in a future update. Um but it's not included in in this updated document. Next steps as we move forward, we do have some grants available for uh application in the fall. So step one would be um after adopting the master plan update identify funding uh that would be used for potential ma matching for any of these grant opportunities. Uh some of the grant opportunities that uh for example Texas Park and Wildlife do require city council resolution to be able to apply. So that'd be another step is we'd come back and have council have a resolution to submit an application for Texas Park and Wildlife grant and then from there work with city staff on uh submitting applications for any identified grants.

One quick question on the grants. Can you uh maybe put in there the the limits of the grant u so that we can kind of have an idea of you know coming up here in October we're going to be able to apply for a4 million in grants if we have matching funds available or it's $5,000 or can give us an order of magnitude on the grant opportunities. the the local park grant the it's a it's a it's a range maximum grant opportunity there would be 750,000 that's with Texas Park and Wildlife uh game time community some of these others are are smaller grants game time spin turf um those are smaller and specifically rel related to playgrounds from that game time manufacturer and turf from um you know from a turf manufacturer um flood inf infrastructure grant um fund that's that's year round rolling application and it's very it's a varying amount is on that as well. Um another big one is the uh recreational trails grant believe that's in the $3 to $500,000 range more than likely and that would be next year.

A lot of that information brack uh the types of projects, the amounts, the matching requirements. Um, we also created um a chart, a table, kind of a plan of attack uh for staff. So, we've been working with them to make sure we have the right projects in mind, but right now um you know, Kim pointed out to us like we need to make sure we have the matching funds available before we go to apply for those. So hopefully here in I think that's reason for question is to make sure we have money in the budget potentially. Yeah.

Yeah. So, ideally, you know, if the bond passes, um that'd be a great opportunity for matching funds and then um I think we've identified four that we're hoping to apply for um this fall. So, yeah. Are there any parks and wildlife funds that can be used for possibly grants for the fishing pond or even something like Ducks Unlimited or something some organizations that are out there that we can research? Uh

we could look into that. Sure. Yeah. the flood infrastructure fund. I mean, both our park both our big parks flood. I mean, seems like there's something. It almost seems like way back when if we if it's a rolling application, the uh not bridge would have could have been funded under that. Well put. But some of these low water like in like in Willow Creek, they're they're they're 50 years old. at the end of life or if we you know

we can send you some more information of those types of projects. I think it's a little different than what you have in mind right now. It's more about reestablishing some of the natural landscapes and the vegetation stuff like that. It may be more in line with the the pond idea. I forgot to look today, but the one on Willow Creek Park I think was about ready to wash away. Get it back to its natural state. you know, thousand years ago there was a nice tank there, nice pond in the Willow Creek. Yeah. Yeah.

Yeah. So, that's and that's what I was gonna ask is like um you know, Bear Creek Park, it's it's probably naturally that way or had some modification to it. Um but the creek itself has these nice like edges to it like in banks. Um and I didn't know if that would be something that we could use in Willow Creek to make it actually like a creek that's through there. No. Sorry, I'm gonna turn some beaver loose over there. We've had enough beavers around here, I tell you. Well, they're over there eating the apple trees,

right? They're doing Yeah. Other questions, council. Yeah, I was just but I guess I spent a lot of time having to take this and look back at what we last looked at. So I couldn't I couldn't find hardly any changes in the this plan from the last plan master plan update. It looks like mainly what you all have added is these project funding, right? Yeah. Well, I think there was some that new the new park. Yeah, they did add the new parks. Yeah. Well, interest and the assessment of the the one at Willow Creek that was built a couple years ago that already has some some wear and some safety concerns.

And I mean, that was kind of the intention of showing the timeline as well is that a lot of this isn't new, brand new information to you. Um, and then asking to adopt on the spot. You've seen a lot of it. You've reviewed a lot of it. Parks boards has seen all of it. So, but none of those changes since 2023 have been officially adopted into the new master plan. So, that would be the goal today. And then with the updated fully adopted master plan, we can head into these grants, you know, with ahead of steam come this fall.

I will tell you there's two changes that you didn't make from the last time we updated us going back through. One was on is two on Highland Station. One is you have it marked as East Sagenol. It's actually West Sagen. And then second in the thing, you talk about adding a new parking lot. You're in adding a new parking lot from my understanding. We talked about last time you're you're making the one parking lot bigger. And you talked about covering over the creek there and making that parking lot. So those are two things that was asked to be added to the last time that didn't get there. And it Are you talking about Highland Station Park?

You said it is East Sagon. It's not West Sag. It's got it backwards which whichever that's why I said east Sag. So it is east side but it says west instead. So that's east. That's I got west sagen. It needs to be east side. I got you. Okay. Understand. And it says you're getting a new parking lot. That scared the heck out of everybody cuz at one time they wanted to put a parking lot right in the middle of the thing. So, I looked all over that drawing again and I'm like, "Okay, they must mean I hate making assumptions because I get proven wrong. It really needs to state expand this parking lot." Can we can we adopt with those changes and we'll make

I think assuming those would be revised the the correct name and then the expanded parking lot versus Yeah, we can make that update. Cool. Any other questions, folks? Thank you, John. Appreciate it. Thank you. All right. I'll entertain a motion. Mayor, I make a motion that we approve the uh plan update with the specified changes to that Nikki made. Okay. So, do I have a second, Sean?

I'll second. Please cast your vote. Motion passes. Thank you folks. This is an ongoing thing. I appreciate the effort. Um that come bring us to the end of the regular uh agenda. So at 8:13 we're in executive session pursuing Texas Government Code 551.087 economic development negotiations.

Hey there, Susie. Howdy. Howdy. So for this one, they are requesting a art fund for a mural for a public art mural. Um it's depicted within the packet and they have requested 3,485 and I believe that is the city council's desire. Any questions for Susie on this? If not, I'll entertain a motion. Mayor make a motion that we approve 7A as presented with the 3485. All right. Have a second. I'll second. Sean second. Please cast your votes.

Motion passes. 7B. Action regarding a building improvement grant for 1200 Jarvis Road. Susie again. For this one, the applicant is requesting funds for a new fence installation so that it matches their new building. They were requesting up to 66K. Um, just so that's the cost of the fence. So, that's what they put. Uh, they're aware that it is 10K, but that y'all have some flexibility. So, with that, I believe that when we discussed y'all would like to propose $16,000 for Mr. Holloway. Yeah. Any questions for Susie? Any other questions? I'll entertain a motion.

Mayor, make a motion that we approve 7B with 16,000 as presented. Valerie second. Cast your vote. Motion passes. Thank you, Susie. Great work. All right, I will entertain a motion to adjurnn. Valerie second. Nick second. They going to let you leave. Motion B at 8:28. We'rejourned. Thank y'all.