Mayor and Board of Trustees - Regular Meeting

and keep schedule all right i'm going to make a motion to open the village board of trustees meeting of september 1st second all in favor please stand for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all a week from yesterday on Monday, September 7th in observance of Labor Day. The next one is applications to participate in the 2026 to 2027 fall winter season deer management program are available on the Village of Greenport website and at Village Hall. Submissions will be accepted until September 25th of this month. The last one we have, the Village has sent out numerous notices in regards to the changes in brush pickup and the new requirement that all leaves and grass be placed in disposable bags at curbside. That is in effect now. Leaves and grass will not be picked up if they're not in disposable bags at the curbside. Brush will be picked up as usual. And just please be aware as well that if there are any invasive grasses, combined with any of the product on the side of the road it will not be picked up do refer to the village website for further guidance on that and the final announcement of the evening is a proclamation presentation and thanks for our long-serving village trustee julia robbins i'm very happy to see her with us this evening and for our board and the community to be able to thank her for many years of service for the village with that i'm going to turn it over to my fellow board members for each of them to acknowledge and say something in regards to our former fellow trustee julia who's sitting in the audience if you can't see her on the camera which must be quite a change for trustee phillips would you like to start sure

I would like to take a moment tonight to say a few words about our colleague and my friend, Trustee Julia Robbins, as she prepares to step down from the 23 Port Village Board of Trustees on September 1st. Julia, serving alongside you through four terms and 13 years of continuous service since 2014 has been one of the highlights of my time on this board. Your heart, your humor, and your absolute dedication are deeply woven into the fabric of Greenport. When I think back on our time together, what stands out most is how we survived the extremely challenging COVID years. Under pressure and deeply stressful circumstances, you worked diligently to ensure our local businesses survived our neighbors were cared for, and our village stayed vibrant and resilient. We came through that dark period stronger because of your steady leadership. We spent countless hours in this room utility overhauls to late night debates. I will always look back proudly at how you navigated the big infrastructure pieces, like our localized microgrid, the PSEG cable project, and the electric plant upgrade. But I know one that was especially close to your heart was the North Ferry project. You rolled up your sleeves and focused on the real world impact, ultimately creating a much better, safer traffic flow for our neighbors on Wigan Street, who had to deal with those bottlenecks for years, You also stood fiercely beside us to update our village code to protect our working waterfront, ensuring that the maritime identity of our village remains safe. And of course, your protective oversight of Mitchell Park and your devotion to the Carousel Committee kept the joyful, vibrant heart of our downtown meeting. Julia, your institutional knowledge is irreplaceable, but I will miss your true north village spirit, your empathy for our residents, and your staying on the ship most. While you may be moving just across official village lines, you will always be a part of this community and this board. Thank you for the 13 years of tireless service, your unwavering support, and your friendship. I wish you nothing but the absolute best in the next chapter. Thank you very much.

I didn't prepare anything, but I've been thinking about it. I don't know, I know that there were some articles written and one of the first things that came up when they were asking about your service was just that your interest in electricity and energy work, and I really appreciate you taking that on as a really important thing, and then also affordable housing, of course. I remember when you started a committee that wasn't even, it was like an ad hoc committee because it wasn't official. And then the other thing that comes to mind is just the fact, I really appreciate that you always have stated what you thought, even if it wasn't what everybody else thought and was willing to go out on a limb like that. And yeah, working with the bid, the carousel committee. I think another thing, which Sarah said, which I think is really true, is people seeing you around town has always been, you know, an important thing. And I remember when I wasn't trustee, you were often a person I saw and spoke to or emailed back, which I know is not easy to do with all the emails we get. So I appreciate it and hope we'll still see you around town. Thanks, Olivia. Pleasure to work with you. Thanks.

Well, I had the good fortune of sitting next to Trustee Robbins on the dais up here, and I got to know Julia better over the last three years. And while she had to suffer more so than anyone for my poor jokes and excessive use of aftershave sometimes, I gained a lot of respect for Julia because of her strong positions that she would take. So just like Trustee Lily mentioned Julia has a good characteristic of taking a strong position and sticking to it. And that's not always the most politically expedient thing to do, but it's important for our village. And I also gained a lot of admiration for Julia in her steadfast support for village staff, particularly when it came to things like care compensation. Thank you, Julia. And I wish you well in your next chapter.

I wanted, after or before, I wrote a little something, too. Oh, please. I'll sit. That's fine. Okay. So I would like to thank Mayor Stucey and my fellow trustees, whom I had the pleasure of working with, as well as the former administrations that I served with. It has been an honor to serve the residents of the Village of Greenfield over the years. The Village has evolved and changed since I was first elected, and the change presents new challenges and opportunities. I want to thank the employees and management who work to keep the many vendors and departments functioning smoothly. They are the team that makes the day-to-day operations work. I always voted to make decisions that would have an impact on the quality of life of the residents. I am truly grateful for our wonderful waterfront village with its rich history. Thank you, Green Fork, for the opportunity to serve as your trustee.

Thank you. So I have this proclamation, and I don't know that there's much more I can say after the wonderful words that my fellow board members expressed. But this is, of course, dated today, September 1st, 2026. On behalf of the village of Greenport and the community, I extend our sincere thanks to Julia Robbins for her many years of public service. First elected in 2013 and serving as a village trustee for nearly 13 and a half years over almost four full terms in office, she has dedicated herself to our village. As a long time home builder, realtor, and mother, Ms. Robbins brought skills and care of her community to her role as village trustee. She dedicated herself to causes she cares deeply about, including the historic village carousel, downtown business interests, and the need for affordable community housing. Our board honors her service and commitment to the Village of Greenport and gives tremendous thanks to her dedication okay uh the next item on the agenda is a property maintenance code hearing regarding 409 south street greenport the board is observed of deplorable conditions at 409 south street and has also received complaints from members of the public regarding these conditions in an effort to clean up the property bring the property into compliance with property maintenance requirements and protect the public and occupants from potentially hazardous conditions the building department and village have been pursuing multiple enforcement paths. This includes pursuing violations of the Greenport Village Code and New York State Uniform Building Code property maintenance provisions in South Old Town Court. Tonight's hearing is not part of that process and the board will not be taking testimony relative to those violations. A second path is a process to condemn the building the dwelling and thus prohibited occupancy of the property. Tonight's hearing relates solely to the condemnation process. The New York State Property Maintenance Code provides for a process to condemn privately owned residential property. When a property is condemned using this process, the building department may prohibit occupancy of the dwelling. This process involves multiple steps. Initially, the building department reviews conditions of the premises and determines whether, on account of those conditions, the dwelling or premises contains unsafe structures, equipment, and or conditions, is unfit for human occupancy, and or constitutes a hazard of threat to human life, safety, or health. each of these identified determinations unsafe conditions fitness for human occupancy and hazard to life safety or health are specifically defined in the property maintenance code and only when the conditions meet those definitions can building departments determine that one or more of those conditions exist and if the building department so determines the department issues a report identifying the circumstances that support the determinations The building department also may take further steps to prohibit occupancy, including posting, placarding, and seeking to remove any occupants. However, before taking any of these additional steps, the building department must provide notice and an opportunity to be heard as to the underlying determination and any proposed condemnation steps, including prohibiting occupancy, placarding, and posting the premises and or causing the occupant to be removed from the premises. It is this step that is now before the board. This is the owner's opportunity to be heard. Here, with regard to 409 South, the building department has issued a report determining that on account of various conditions of the property, including the water and electricity being shut off, A, the dwelling at the premises contains unsafe structures and equipment, is unfit for human occupancy, constitutes an unsafe condition, and constitutes a hazard threat to human life, safety, or health in accordance with the property maintenance code. B. Until the conditions in the report are abated and the building department confirms that corrective action has been taken, the premises and dwelling thereon should not be used or occupied on account of the fact that it contains unsafe structures and equipment, is unsafe for human occupancy, constitutes an unsafe condition, and constitutes a hazard of threat to human life, safety, or health. And C, the dwelling should be condemned and placarded to provide for such notice of condemnation and occupancy prohibition. Upon the filing of this report, notice and an opportunity to be heard was sent by FedEx to the estate administrator and two other people with potential interest in the property. The notice included the nature of the underlying conditions resulting in the building department's determination and the potential steps that could be taken to condemn the premises. The property is owned by Ann Toy, who has passed away. In March, Ian Toy was appointed as the administrator of Ms. Toy's estate. The village also became aware that there were two additional people with potential interest in Ms. Toy's estate. Notice was provided to all three people with potential interest in the property, including Ian Toy. Subsequent to the issuance of the notice, the village was informed that Adam Grossman, as counsel for the administrator, will be appearing in connection with this matter. A copy of the report has also been provided to counsel. The report also contains the nature of the conditions warranting the building department's determinations. This hearing was originally scheduled to be heard at the board's meeting last Thursday, but on account of the cancellation of the meeting, was adjourned this evening. Counsel for the administrator was informed of this change of date and location change to the schoolhouse building. The village also received notice from an attorney for one of the other implicit parties, and counsel indicated that the other person would not be attending the hearing. Council and any other person on behalf of any person with an interest in the dwelling now has an opportunity to present to the board evidence, testimony, and or information as to whether the dwelling, A, contains unsafe structures and equipment, B, is unfit for human occupancy, C, constitutes an unsafe condition, and D, constitutes a hazard of threat to human life, safety, or health, and why the building department and or village should not move forward with the condemnation process. If after the hearing the board determines that the building department's determination was correct, the board, village, and building department may take next steps to condemn the dwelling and seek to prohibit occupancy. With that, I would like to turn the floor over to Mr. Grossman, who represents one of the owners. Yes. If you could state your name and address for the record, please. Absolutely.

Should I have the seat or should I stand? You can stand. That's fine. Okay. Very good. I'm listening. Yeah. You're welcome to put it at the table. Okay. No problem. Thank you. I appreciate it. All right. So, Mr. Mayor, Mr. Board, I greatly appreciate your taking the time to deal with this issue. I understand it's an issue of great concern, and those of us who work in this particular property. So I am here with Ian Toy. My client is actually here, as is his father, Tom Kennedy. So they're present as well. But basically, I came to appear today to talk to you all about the history of this and how it got to this point. I can't speak in any way to the current conditions of the property, because we do not have possession of the property. One of the interested parties, named Matthew Gomez, who's one of the grandsons of the student, along with my client and his brother, apparently resides there. But we had not had access to this property, as far as I know, at all. Ant Toy died on March 22nd, 2021. My client's biological father, Anthony Norman Toy Jr., who apparently also resided there, died on December 31st, 2023. After Anthony Norman Toy Jr. died, that was when my client retained me. neither Ann Toye or Anthony Norman Toye, Jr. had wills. So this was all done through what's called administration proceedings in Suffolk County Surrogates Court. We had to jump into two steps. First, we had to have, I had my client appointed as administrator of the estate of Anthony Norman Toye, Jr. And then after that, we had to have him appointed as administrator of the estate of Ann E. Toye. So that all has taken place. He was appointed as administrator of the estate of Anthony Norman Toy Jr. on April 11th, 2025. But at that point, because the deed is in the name of Antoy, we still couldn't do anything with the property. Then he was appointed as administrator of the estate of Antoy on March 18th, 2026. So since that time, we've been dealing with beginning the process of evicting the tenants. We know of at least one tenant. We suspect there are more tenants there. Literally today, the notice period ended, and the petition to recover possession was signed by my client with Bill Goggins, who's the attorney hearing the eviction proceeding at South Old Town Justice Court. Nothing's been filed at Southwell Town Justice Court yet because my client just signed a petition today that's going to be served and filed with a return date to commence the eviction in Southwell Town Justice Court. And that's where we are with things on my end. I understand and appreciate, as does my client, that this property is in terrible condition. We can't speak to the details of that one way or another because we do not have access to the property. I also want to mention that notices were sent of code violations for the Village of Greenport. Those will also be addressed in South Old Town Justice Court by Mr. Goggins. But again, with the issue of the violations, until we have possession, we can't address them. And that's the box that we've been placed in. So in terms of the condemnation, I think the village and my client have a similar goal. We want the tenant or tenants not to be there any longer, and we want to be able to clean up the property, address the village code violations, and ultimately the property is going to be renovated to the extent that it needs to be renovated and placed in the market for sale. That's my client's intention. I understand that. In the meantime, the board is concerned about what's going on with the property and possible dangerous to people who may be living there. Again, I can't comment one way or another on that, but the fact that the village wants to make sure that there are no tenants there is in conjunction with us. We only recently have been able to get the process going, as I indicated. So my client does not oppose The bill is agreed for it acting so that tenants cannot reside there. We don't have a problem with that. We just don't want the building knocked down because the intention of my client is to renovate the building, ultimately. So my client is also here. I don't know if the board has questions for him or for myself, but that's why I came here tonight. I don't have any evidence to oppose the condemnation because we don't have a possession, but we are fully aware that the property is in terrible shape.

Thank you. The village has significant evidence that's been presented by the building department. There's also significant testimony from the south of the police department in regards to things, in addition to some additional testimony by the fire department. Is there anybody else on behalf of the ownership that wanted to speak this evening or needed to speak?

This is my client Ian Toy and his father, Tom Kennedy. Yeah, yeah, yeah. And whatever you'd like to tell me, if you've been wrong. Well, we're trying to rectify the situation.

But until we have access to the property, I can't do anything physically yet. But we want to. That's our goal, as my attorney said. Once we have possession and access, we intend to fix all the violations and solve it ourselves.

We appreciate the three of you being here this evening. Brian, what's the next step?

Next step, and I assume no one else wants to be heard, so if there's no one else. Yeah, thank you. So just to reiterate, Mr. Pope and also myself, some of his conversation, I mean, we have a lot of sympathy for the neighbors and the stuff that they've had to put up with for years it's been a long journey to get us this far when we get possession of the property the intent is you know we're making a group fake effort but we need the village to work with us to give us access to you know make sure it's clean make sure we can secure it so it's safe for everyone um you know it's also strong we can go in i had to speak with george from the village as well as well and the intent is really again look at the condition of the link to see if any of these salvage will correct all of the code violations and then make a determination if it's sale of the you know structure if it can be fixed or needs to be torn down. I'm just asking for a good faith effort on your part and time to make this happen. We've been working through this process. He had to sign the notice today. So we just need a little more time. And that's tough to ask people who live in the neighborhood. But this doesn't mean he's going to anybody. bring up a lot of old memories you know for our family um and that contacted these people for years and unfortunately we're dealt with the situation but we want to see i mean the village is a beautiful place and hopefully it can be having a family that really you know deserves that place in the future and put this job in mind so my ask of you is is if you can work with our attorney work with us i want to see that property completely rehab and whatever needs to get the community standards so that you know somebody can occupy the first order of business is going to be a significant cleanup needed on the property as it relates to the structure and everything else that's a determination of building departments and engineers right so to answer your question mary once once we have access to property i mean you know getting the outside clean up just you figure status and some of the health hazards get all that out there secure that property so we can make entry and then again make the determination

Right, so a couple of things. First of all, I think one of the neighbors, one of the next door neighbors is here, so if you want to have a discussion with that next door neighbor, if you haven't already, you're welcome to have that now. And going forward, I don't know if you've exchanged contact information. We happen to do one. Okay, good. So the next step, I think, for the board then to do would be just to close the hearing and take up a motion as to essentially, based on what's being said, to confirm the determination by filling the department that the based on the report, based on the information that you have, on a testimony, a lab testimony, that the structure is unsafe, the conditions are unsafe, it's not fit for human occupancy, and the building department should move forward with the elimination process to prevent occupancy, which would require plaque in the building, and if somebody then tries to get in the building afterwards. if we have to take next steps, it's not part of what we need to do now, but if we have to take next steps and go to the next level and go to Supreme Court to ask for certain relief, access, et cetera, the court can do that. But for now, it's this next step that we need just to adopt the motion, affirm the bill, and promise determination.

Are there any questions by any of the board or council on what's been said?

Before the motion, you can consider the motion. So if you take this step, have access to the property notice the village or with the village so we can do the inspection with them will be if you do the combination obviously we've got to get in there to understand so the condemnation is more of an administrative process we don't have the court order that allows us right now to go into the problem

And your attorney can tell you the same thing, which is why he's working. We're sort of working on parallel paths, go light and go out. Someone to get into the property and take those steps. Even if we move forward with the next step, to go to the Supreme Court to see access to the property, while most of what we'll be doing may be a parallel path to get it cleaned up. you know depending on the condition of the building if we get a warrant to go in and there are such extreme hazardous conditions that the building requires demolition that's a possibility and we may at that point no longer be on the same path until we get to that point i think we're pretty much on the parallel paths all right so if the eviction becomes before the

in combination that we have access together well the faster you get in and get it cleaned up the less that will be necessary for the board to do if it chooses to follow the next steps yeah and i just want to make sure it's on you guys that's not what we're that's what we're working on right and that's you know again this property has been in this condition and again um when did you start like looking at the combination um with the property you know the data

we've been working with the building department probably since may or may and june you know when a lot of this was coming forward we had you know the water and the electric were not shut off until april and june respect i don't remember which order but those two conditions are the primary factors leading to a determination that the property is unfit and unsafe. Without that, because we don't have interior access now, there is no way the building court could have determined without going in, getting a warrant, that the conditions there were in fact unsafe. So those elements, all that led us to this point, those elements didn't exist until April, and again in June, and in July also when there was another incident with the water that we had later. occupants or others trying to steal piping, which resulted in, from what I understand, a new flood and basin condition, which is going to be helpful to help you renovate the building. It's going to help you deal with it probably rather quickly once you get access.

I also just want to mention to the board members that Brian and I have been in touch with each other, and I'm looking to be in touch with Brian every step of the way. So everything, what I know as I know it, he will be informed of as well. I'll let Brian know when the petition is commenced at Justice Court. And I'll let him know the status, which I'll get from Mr. Goggins, in terms of a conference, possibly a settlement, or possibly a trial. But the goal is to have a warrant of eviction. That's what we're trying to do.

So Brian will know that I know that's not the problem. I have a question for counsel. It's my understanding that the condemnation is a prohibition against habitation. Correct. Not strictly a prohibition against access to the property. Correct. So to answer your question, we're prohibiting habitation.

OK. Correct. So someone ultimately can get in. Because we can't board up the property. So we can and notify people that they can't be there, can't get into the dwelling. And they get in. There's nothing that we can do specifically other than to reach out to the police or seek next steps from the court to gain access to completely shutter the building if we have to, to board up the building, to fence the building property entirely, those kinds of things, but that's not part of this process. That's a subsequent process.

But in eviction, though, if we get eviction notice, we need to work the property up, if that happens. We'll work with the building department at that point. Correct, correct.

Once we have possession, we'll be able to. The Suffolk County Sheriff's Department gets involved in managing the eviction process. It's not the local police for action.

Correct, correct. I'm hoping that we're going in the right direction in terms of dealing with the situation at the property. That's certainly not my intention.

here we're going to call the vote now and then i would encourage you to speak to the neighbor outside or possibly exchange numbers because he will likely see him before anybody else very simple um

The board hereby determines that as demonstrated in the report, as demonstrated in the information provided by the building department, that the dwelling at 409 South Street should in fact be condemned by the building department. The building department is authorized to move forward with the condemnation process. So moved. We'll call Trustee Phillips. Second. Second.

Second.

Trustee Phillips.

Yes.

Yes. Nice. And I vote aye as well. It's unanimous. Thank you for being here. Thank you all. Good job. Next up, is there anybody from the public that would like to speak this evening? Good job. Thank you. Thank you.

Good evening, Cindy Scholl, 174 St. Mr. Mayor and members of the board, I know that I've sent you a email on this quickly. I appreciate you took the time to read it, but I feel like I still need to speak the house on.

Can you go over to the next section? Sure. I know I'm self-sprocating sometimes. It's all right.

I think I need to speak out again, or to address, because I didn't have a couple of comments when the presentation was going on. So I'm just going to...

at the meeting where um the mayor assured me that what was being considered about the four times rule would not affect our project no no let me correct you there i did not say it wouldn't affect your project what i stated was the village board did not have anything in front of us that we were considering at the moment we simply asked for something to be entered into the record from the chair of the ZBA who would send us a letter to him. But we're not yet considering any draft language for

we're having a discussion and we appreciate your letters and continued conversations that's a little bit different from the impression i had from a meeting where when i asked you know before i told you that i thought that the presentation potentially could affect my building permit you seem to assure me that this would not affect our project or anything that would be happening in the building department for us. Of course, you know that the four-tenths rule applies to our project and the zoning board chair has asked you to change that vote. So, you know, having listened to his presentation at the last meeting, I have even more concerns than what I expressed initially. So after I've done some research, because I felt he assured me that it wouldn't affect our project, after that research, I found to see how the co-change that directly impacts our CPA determination wouldn't affect our building program application. And so I came here to ask for you to expand on that assurance that you gave me that the Board voting to change Code 150-13 would not affect our building process. If you confirm that as a Board, this is somehow not going to affect our building permit or our process, building process.

So the building department works independently from the village board. Maybe council can speak. I don't know what the status is of your permit. I know you went through ZVA and I believe you have an application from the building department. Do you have a building permit yet? Yeah. Okay.

Are you applying for one? No. So you already submitted it?

We submitted the application for a COVID permit under the Discerning Board of Determinations. The findings that the four times were applied to improve the process for this .

So in the discussions that the board has had thus far, the intention of modifying the code is to provide for a clarification for going forward, not to affect anyone who already has approval in place. What I think you're addressing and concerned about is what we call vesting. An applicant's rights to build in accordance with their approval that they have depends on whether they invest or not. Vesting requires a building permit being issued for the work that can rely on the form of substantial construction and substantial expenditures. So if you don't meet those criteria, then a subsequently passed law can affect your application. So if you don't get to the point where you have vested based on those criteria and the law changes and it impacts your property, it would technically apply to your property. But the board, of course, in adopting any legislation, if it chooses to move forward, can include a provision that it shall apply only to applications for which, for instance, zoning order relief has not been attempted or something along those lines, or after a date certain. usually the laws adopt it if they don't . So you can certainly, if you have it far enough along, the board can take certain actions to make sure that the show, for instance, would not be impacted by this.

That makes sense to me. I mean, I certainly wouldn't want to be looking backwards, but looking forwards on it. Again, we don't have anything in front of us yet to consider.

any comments or questions from anybody else on the board for council or otherwise i think if we were to pass a law and we were to make a determination about whether we become effective any applications that are in process we would have to be clear that it's an application of substantial so people can't just run out and start the application process and not provide all of the information that's required. So there would probably be some specifics around that if we were to do that. The other thing is we have not started a code change. So we had an information session from our CDA. And I think it's fair to say that nothing has been predetermined. We don't have a resolution in front of us, a code change, and we haven't voted. So it's very difficult to say whether this has any impact I wouldn't be willing to say either way.

Can you, I guess you can see where over the course of three years, I'm getting to the point of being able to apply, having put so many words into it.

Have you, in fact, applied? I'm unclear. Yes, I think you're correct.

We put in an application.

Have you heard back? Is there any additional information requested?

No, obviously, in very early stages, right?

Well, no, but I'm asking you, have you heard from the building department? No. And have they requested any additional information?

Well, it was Friday, so it's barely been 48 hours.

Exactly.

So I don't think that I heard that before.

I don't think I heard it at all.

I think you can see why I'm here for that particular reason, but I also really strongly believe in the fact that the four-tenths rule, as explained by the chairman of the circuit board, is not going to do what the folks think that it is going to do. I think I'm just going to read what I wrote. I know that I wrote you a long letter, but I'm going to read it. So, as you know, our project is the example Mr. Saladino used to write code 150-13E, the four-tenths rule, must be changed. The assertion, that allowed appeal data, is that this portion of the code, when applied to already existing homes on small lots, can allow for five and 6,000 square foot homes to be built in the village of Greenport. The reality is, without this code applying to existing homes, in addition, using the allowable 30% non-reverage, can cause that home to approach that 5,000 or 6,000 square foot threshold. It would all depend on the size of the lot, not the configuration of the permanent house. I think you know what has happened at our home already and what we were afforded, but I just want to explain to you that we were afforded five by 35 foot long, side dark new leaf under that four-tenths rule. That's 175 square feet of rock average, 350 square feet of living space. It would allow for the middle portion of our home to expand. and in no way contribute to the overall 4,000 to 5,000 or 6,000 square foot type home that Mr. Saladino is explaining. It allows us to stay further away from the water and our neighbors. We have not had that modest relief for the width due to the four-tenths rule. The existing law coverage code, wetland limits, would have allowed us to go down down 115, 17 more feet down the block. It would completely block the view of my neighbor, which would put us down, and would put us significantly closer to our neighbor, to the master, our new neighbor. In either scenario, we would have had about the same square footage of the house. The reality is, it's about 3,500 square foot home, almost the same as our neighbor to the right. And it's 20% lot coverage, which is much less lot coverage than our neighbor to the west. So in either scenario, we would have had about the same square footage of home. It just allowed us to design a home with more conforming side guards. They encouraged us to make those conforming side guards. We narrowed the ask. We narrowed it with our home. We have 10 foot side guards on either side for a large portion of the home and then almost 25 foot combined side guards in the rear. And the most conforming side guards are the entire neighborhood. As you go down Sterling Street, you're going to see that there are homes with one foot, two foot side yards and tremendous lot coverage because all of those homes had, over the years, developed before COVID was enacted. The 162, I'm sorry, 160 Sterling Street has such significant lot coverage that the rear portion of the yard, which is right at the ball head, is a pool and then complete pools around. The middle of the yard is a large side yard to side yard garage. And then that home that's in the front has a one-story addition off the back of it. And even though that lot coverage is significant, well over 30%, that one-story home without variance, without going to the zoning board, could have an addition on the second story. creating issues for fire, safety, light, for the neighborhoods or for the question homes together. But that's an example of what happens in the village without having to go to the zoning board. The policy of the zoning board is that the one story structure that is non-conforming doesn't need to go to zoning. So you have a non-conforming structure on the side yard, And... and then a home that is next door, maybe they're two feet off the side yard, and they don't have the, they're not afforded the ability to come up and speak at a jumping board. And then you have some very small area in between the two houses without any input for fire safety, you know, light air, and that neighbor whose bedroom might be abutting that second story addition

um nothing if that's the only egress secondary address ma'am at this point i'm going to ask you to please wrap up because you've spoken in a few meetings in regards to this now and she sent us numerous letters this is a pending application in front of the building department and the village building department will be making determination on that application we're not here to review anything nor are we considering anything at this point so If there's anything else you'd like to say, please . I'm not cutting you off. I'm just saying we're not here to review anything.

I think that I just want to make sure that I came, spoke out, got your attention, because it's a process that we've gone through for three years, and we're at the point where we could do something, and you potentially could be opening up pathways for litigation for us, and that is very distressing. So thank you for listening to me.

my lovely wife just spoke with you i'm going to take a little bit different tab it's not going to my point is not about our particular project it's really about the four tents and i know mr salvino spoke on august 20th and i was wondering if i could pass out a two-page And I think what we're really talking about here should be numbers. I mean, I tried to make a simple chart because there was a discussion on how the four tents would allow for 5,000, 6,000 square foot homes. And in all honesty, when it comes to the structure. It's really about your percentage of your lot coverage. I mean, right now the town has a 30% lot coverage, and as you can see in the red, that is the potential of what some of these two-story homes can be. You can see what the setbacks give you, no protection at all. And that's without, that's not even discussing the quartets. But you can go right down the line. This is based on 25 feet combined sideward setback, and I believe your code dictates 30 feet front and rear. I mean, is that correct? Can I address you there?

We're not going to get into that back and forth. Oh, okay. I don't want to get into that.

I'm just asking a question. I want to make sure my facts are straight. Because as I read the code, that's my understanding. That's what these numbers are based on. But I mean, the other thing I'd like to address about the Four Tenths Rule is it's not unique to this village. There are a number of incorporated village in this area, including the village of East Hampton, the village of North Hampton, the village of Sackaponic, the village of Sack Harbor, the village of South Hampton, the village of West Hampton Beach, and last but not least, the village of Greenport. Also, the whole entirety of South Hampton Town and East Hampton Town uses the four tenths rule. So this idea that it's some type of boogeyman or it's causing this undue stress on this community, I find it completely unfounded. And the idea that it's ambiguous, it's completely unambiguous. It's written down in code. It's very clear. It's written in the terminology in your code. I think it should also be noted that the current zoning board voted four to one to accept the findings and determinations that the four tenths rule applies to unimproved lots. So I'm not going back 20 years. I'm going back a few months where your own zoning board decided four to one that it found that the four tenths rule should apply to improved lots. And I'm sorry, the elephant in the room is not the four tenths. I mean, setbacks are, primarily designed for privacy and safety, not restricting the bulk like some people have brought up at that last meeting. And I just want to address that fact that I think this community would be better served if we reduced the size of lot coverage from 30% to 20%. And that's why I look at it. I don't believe going after the four-chance rule is appropriate in this case. Thank you for your time. I appreciate it.

You're very welcome, and thank you for putting the work

I live on 6th Street. The only because my name is mentioned 31 times to previous comments. I wrote a letter, as the chairman of the zoning board, I wrote a letter to the village board as we tested the buildings. The real elephant in the room here is that 16, 17, 18 years ago, and I did go back and talk to someone, back in the day. Trustee Phillips was the chairperson of the zoning board at that time. The vote of the zoning board at that time was spiked. It was unanimous. The ruling that they made was, the interpretation that they made was, was that the four-tenths rule would only apply to unimproved properties. And that's what I wrote. who are also the heads of the building department adhere to that policy. So there is past practice. The problem was, and remains, this interpretation was made, it became the interpretation, the wording for that portion of the code, unfortunately, not to enter that interpretation into the official book that's supposed to be kept. It was handed down from administration to administration, from village administrator to village administrator, who also at that time happened to be the head of the building. So that became the Laura Land. I remember it. I don't want to get into a specific application. The zoning board made no, granted no relief to the application of 174 Sterling Street. We offered no relief to that. It was decided by four members of the zoning board because of insufficient proof, because of not having the written word or the interpretation They had to go, my book was written. They had to go, my book was written, and they'd go. Unfortunately, that's not what happened. I have no dog in this fight. Whatever you guys decide, you decide. My personal opinion is that to apply for a tech school, it just makes life easier, so much easier for the building department, if only applied to its underdeveloped I don't know, 15 years, seven years. So as far as what I said to you at whatever meeting it was, how I feel personally, personally I feel that the interpretation should stand if you choose To go along with that, that's fine. If you don't, that's fine too. What you should do, the reason for the letter was to clarify. My colleagues on the zoning board, they weren't on the zoning board as long as I was. They weren't as anal as I am, that attended all the zoning board meetings prior to belonging to the zoning board. So they had to go by what was written in front, black and white. So that's the explanation. As far as sizes of houses, when I made a comment about square foot can i ask the audience to be quiet it's hard to hear when people talk when i made a comment about the size of the house i was referring to one application that had just come before there was an application that had you know that had 1300 square foot footprint The addition was as close to 1,300 feet as you could get. If you had to do it together, it's a 2,600 foot footprint. You put a second story on it, it's 5,000 feet. The height of the application is 35 feet. You put heat up there, now you have a third floor, and you're all talking about a 6,000, 6,500 square foot. I did it as reference. I honestly, that's a neighbor issue. That's up to them to worry about. I don't live next door to a 6,000, I just wanted to clarify that. I wrote the letter to make it easier. From numerous discussions that I had with the building, I talked to the building inspector all the time, clarifying different things in his mind and my own. He just needs clarity. Thank you. Thank you.

When a previous building inspector and building department manager approved a house behind me that was a one-family cottage and was allowed to go up to two stories and to come into family, because instructions for the next building inspector that you could go up and it doesn't matter. I thought after that that there was a legal interpretation that you don't do more than 10% addition without going to the ZPA if you've got nonconforming anything. and i just want to make sure that that's the way things are going now because for all the reasons i just heard if you do go up you can create quite a lot of problems for the neighbors it's just really not fair and if none of you can answer that now that's fine but can you please get back to me and maybe at the next meeting the village code is the village code i'm not sure what you're asking it's an interpretation of the village code that was wrong before and needs to be staff needs to be sure to be doing it correctly and not just allow the doubling of size of buildings without um there's you know it's part of the code that says you can add 10 without having to you know do anything exceptional Do you agree with that command, Matt?

I've got one more to say on the subject. The code is to code the building department as charged with following the code if something is in front of the CBA. They will rule on it, but the village board doesn't define one way or the other on this unless we're considering a code change. And we're not here considering a code change. The building department works independently from the village board following the village code. okay then then i would ask that the code be clarified to ensure that this nobody else suffers from this problem again okay maybe what you could do that would be helpful would be to send a letter to the board along with the building department talk about the specific thing you're referencing and we can go thank you so much is anybody else in public that would like to speak this evening

Hi. Sorry. I have six in my head, and does he respond to change? I'm sorry. I'm just here to make a little report from the work force in the Portable Housing Committee. We have, at our last meeting, decided that we would like to have a liaison for our work with somebody from the board. And before, I actually was going to ask you all who should be the person literally offered to do this.

Clarify that for me.

we're not going to make an appointment right now but if you want to continue on with what you were saying we're still going to be selecting another board member to do so we may wish to consider somebody else see if willie in fact wants to but go ahead and give did you i think statement we're not going to work this out but i think she is definitely coming we'd like to have somebody who comes to some meetings not all

you know, every third meeting or something we would figure out, who is sort of prepared to alert the board when there's some special immediate issue that we have, and to consult with occasionally about what we're doing. Does this make sense? Does this, the liaison person, whoever it is, feel that this is a sensible way to proceed? So that's, we are very grateful to Elise, appearance at our next board meeting, and we hope to work this out for a longer term. I also wanted to say that, and which I think some of you know, that we went, some of us went to the housing forum in South Old last night, and it was very interesting. The mayor was there, but what was really interesting was that four members of the South Old Town Council were there, and that there was a lot of very interesting conversations, some of it kind of depressing, about efforts to bring about change that would make people feel that they had not only that they had housing, better options for affordable housing, but also that they felt a sense of community as a result of being able to find the housing they needed. It was local voices. It was five or six, five people who spoke about the effects of the housing crisis on their organizations or institutions or on their lives. And it was very powerful, I thought. And I urge you to look at the East End Beacon coverage of it today because it's a very, very good piece. At the end, there was a Q and A. spurred voices for asking for action from the town and labeling some criticism about the passivity of the town board. And, of course, zoning was one of the things that people talked about in the Q&A as a necessary change that would incentivize building and other kinds of development that we think is important to make more affordable housing so this of course made me think a little bit about our package our code change package which was given as i understand it to the lawyers now a couple of months ago and i just want to urge you to move along with this and i we i had understood and i think other members of our committee had understood that there would be a special meeting at which the provisions of the various code changes would be discussed. And I think that it's not really possible to have a hearing about the code package until we've had some kind of level of understanding from materials that are either summaries or the code changes themselves that would provide the potential testimony at the hearing with the information that people need. Because there is very little information. People know that there's something that you all are thinking about. Mostly, if you're not sort of in the committee as we are, there's not much known about it. So I urge you to hold this, special meeting and provide materials in advance so that we will have materials to distribute to residents who want to speak at the hearing. And we also offer to provide summaries or talking points to help you, to help the people who are going to come to the hearing and to make these very important decisions. the residential district decision, the proposal for ADUs. Right now in front of people, I've forgotten what the third thing is. The third story for downtown buildings. So please move on that and let us be involved and give us information as you are evaluating it, what you see ahead. Thank you very much.

thank you so just and we've talked about this a lot you obviously heard me speak last night in front of everybody about the need for the town who controls the community housing fund to do a number of things in order to try and upgrade to the housing the board is going to be bringing forward the language for a public hearing village board will be reviewing with advice of council have our planning board chair participate because she's been very active in the process as you're aware she's away but as far as any information beyond the draft code if your committee could take the effort to put some sort of summary or something together i think that would be very helpful so you're welcome to do so and share it with us and then we are delighted to do that if we have the information on which to base such a thing

You know, there's a separation between the legal questions and the policy questions. And what the hearing is mostly going to be about and should be about is all the policy questions that we're dealing with. And, you know, we're not going to be talking about the legal niceties that Brian will have to worry about. But we are going to talk about the policy matters. They are right there.

You're welcome to put something together. We would love to see it. It would be very helpful.

Well, we will do that.

Thank you. Is there anybody else in the public that would like to speak this evening? All right. With that, we had cut our work session short. We do have a number of resolutions tonight in addition to rather lengthy advice and counsel later on. report on items he wants the board to be aware of that they may not have already read and anybody can ask them questions and then we will move into board resolutions and then advise the council thereafter thank you high level all resolutions here will be present here uh building department

We added the notice of violations log that was requested and on top of the resolved outstanding complaint log and on top of the regular COs and rental permits. mitchell park carousel we will need to make an upcoming determination on remediation work and who we want to perform it i'm waiting out one more quote from both rick welding and then we'll need to determine if we want to bring wrf in back for a weekend we're having more support to do that so that'll be on next month and i think this is important just to speak on briefly for the public because oftentimes on occasions when we have to shut the carousel down due

children want to know how, under God's green earth, this could possibly happen. This carousel is over 100 years old. This village board has spent well north of $200,000. I think we're close to a quarter million in our three years in office doing significant repairs, lead remediation, any number of things. But keep in mind, again, it is over 100 years old. And it runs constantly throughout the course of the summer. And just like any antique, whether it's my old pickup truck or not, it's very difficult to keep it running that consistent amount of time. I told some grandparents a couple of weeks ago, I said, can you imagine having your grandkids every single day, eight hours a day for two weeks straight? You need a break as well. And so we're going to need to look at this in more depth, as Jenna has stated. And obviously, as it continues to age, it's only getting more and more challenging.

It's only getting more and more challenging. Jenna, before we proceed, this is not going to take place before Halloween? The repairs on it? It would depend on timeline availability. First, we'll have to determine next month who we want to pick, and then it'll be based on the weekends they're not available, which we don't know until we decide.

But the carousel is part of the Halloween?

Yeah, the goal would be not to impact the Halloween weekend. I mean, there should be no reason we can't work around it.

We're picking somebody not on price here. You're asking us to choose a vendor for repair?

We'll end up having to choose a vendor for the repair. will be coming in to review. These are also things we need to do for the Department of Labor. And then the other one will be whether or not we're going to bring WRF back for weekend, who can also do the same work as well. So we'll review the components of both of those quotes and the work that each of them entail in relation to the costs associated with them. For those of you who want to update on the LWRP, we are waiting on the DOS contract.

I have a question. In reading McBride's invoice on the abstract, it mentioned something about that there was a readjustment to the work paper or work outline and an adjustment in the budget.

Is that something that the board has approved? I haven't seen it. An adjustment in budget for LWRP? Yeah, for the grant. And it was in McBride's invoice. I think that might be a typo.

Yeah, we haven't done anything with the LWRP.

OK, well, as I said, in recent months. Yeah, this would have been in July.

We'll take a look at it and get back to you. Would you take a look at it?

I mean, I would be interested in seeing what, if they adjusted something, what they adjusted until.

Yeah, no, we, Patrick, myself, and Kevin made the adjustment to the work plan with DOS. Yeah, I'm not aware of that cost.

Yeah, maybe they're just logging what's been done

have we seen the work plan?

Well, I was going to say, in the resolution, since we don't have a contract, do we need to amend it to say something about it? Like, usually the board sees the contract before it gets signed.

Yeah, that's where the HPC went to, because as soon as it came in from the state, we wanted to be able to sign it the second we got it.

So we can easily amend it to state that it would be shared with the board, and the administrator can sign it that way. Right, yeah.

If that makes sense. Wastewater treatment plant, as you all know, we have things coming forward with that. We have the approval upon council of giving the OK to sign the contract for the work for the 538th. We'll be moving forward with the discussion of the funds to perform that work. This group home project is on time and great. So that's looking great. If anybody wants to come down and visit, Miros, did you see it?

No, I'm going down sometime next week.

My schedule is kind of full of fish. In regards to the possible movement of a pipeline, I've had all the initial conversations with the DEC for the pipeline that brought the 12-inch horse mane that runs behind Kaplan and his school. We're in a good place with that. Again, it's a discussion for later this evening, but they're behind us in that work. We have the BNR SOP finally. I worked with IMEC and West Tech to get the SOPs in place for that. Electric, brown people site plans for our waste oil tank and our 8,000 gallon diesel tank are done. We will then be moving forward with that to the resolution to work on the bid for that work to replace those tanks. We are complying with DOH in the meantime so long as we stay on track and on the timeline of that process. Ethan Holland is cross-training to operate the village field distribution system as Doug retires at the end of the month. We are reviewing candidates for the electrical services superintendent and have upcoming interviews. Branch trimming was completed at this point in time. Roads, all the 30-minute free spots were done. Sorry, we're so late. I thought so much had happened since then. All of that is done, and the updated signage is all up. We had a team meeting to discuss the training practices we took place in a month and a half ago, and we actually met today to fine tune that. There's the streamlined proposed brush pickup, and if we discuss that later, there's the discussion that you guys brought to me today, if people use receptacles, which I did discuss with the highway department and what could work. Recreation, the mini-train members, They were met for July and they will be exceed August. My train is doing good. Third Street Basketball Court. At this point in time, all of the backboards have been installed and next up will be the vinyl fence. Third Street Park. I've been working on finalizing a bid. I discovered that our CDBG money park, and playground, we have to use that money, so I've expedited writing up a bid to make sure it gets done in time, and Brian and I are in the final phases of finalizing that, so there's a resolution in this work session for me to post that bid, which we have to move forward quickly so we don't lose that money. DOL asked for us to create rules for the mini-train and post, we completed that. This is a note about the campgrounds that I think everyone should be aware of, that around 25% of the people residing there this summer work in and around the village and it's a whole town and I think it's a really important one for us to consider.

It's a much higher number than we've had in summers past. It's amazing. I think the biggest reason, if I, I'm sorry, go ahead.

It's just, it's very impactful and it says a lot and the campgrounds is a very harmonious place for people And they're a real community, and they get together, and they barbecue, and they have dinner. It's an amazing thing that we can offer. It is affordable housing in its own way, and it's a great community down there.

I was just going to say that as the former KOA on the North Road continues to evolve into a true resort destination, many of the folks that used to be over there have now moved over in with us.

It's really beautiful campgrounds. Actual programs will start next week. I'm beginning discussions with OCFS so I can find out if we can offer a voucher program. Not this year, obviously, we're already starting, but next year. And we'll get the details on that and move forward. We have some RPZ work we have to do in the fall. Paid parking, we have an in-person demonstration with FBS tomorrow, but an update on that is FBS is currently looking like a very full course solution for us in terms of permanent enforcement and making the role and our connection with South Hold Court easier. because everything will be a direct fee and we can get rid of human error.

Before you go off the subject of paid parking, I think it's important to note this was briefly discussed by the treasurer two weeks ago. We are significantly above what the budget and numbers were. We should end up finishing August at close to $100,000 in revenue just for the month of August. The net impact to village residents is effectively the equivalent of nearly 17% Again, there have been great updates on the Village website that Jenna and the team have done. I know Lily helped with that as well. We also want to recognize a local business person, Josh, from Aldo's, who has been sharing this with members of the business community and customers too, because over 60% of all the parking in the downtown parking you just need to take a look for it and walk a half a block or so and for anybody that has mobility issues of course you can park anywhere for free in the village if you have an ada and you got a sticker on your car which candace can administer in village hall

Following up with our labor council, just updating policies for the village employees. That'll be the focus of this fall.

There's a lot of writing that has to do with that.

All of our explored Greenport signage has been posted. It'll be good to take a look at those QR and quote metrics against our ridership of the carousel and the mini train. Hopefully we'll get some analytics on new visitor usage. Still working with the treasurer on the future planning for KVS. assured us, you know, we have a few years of life and we don't need to completely panic, but we do have to. We do have to. It is time. We have to begin to plan, but we don't have to panic plan, which is good. For what? KVS. KVS is the system that the village uses internally billing AR. or moving payroll to ADP, but all of the finances, all of the bills. It's the accounting program.

Yeah, we use the clerk's office to book utility payments every day. It's a huge part of their day.

Is it programs about 10 years old now? Oh, no, no, almost 20.

It's a very, it's very antiquated, and it doesn't speak to other things.

So Springbrook, I have a software where we can link informants. to the new payroll system is to be much easier to accomplish.

Yeah, in the meantime, ADP is here, and then we have, you know, over the course of the next two years, we'll evaluate where KBS is going to go in the future, which will be a big overhaul, but necessary. Helix, our work order system, we'll see a resolution in here to officially implement it and upload data into it. That'll be, so we have an official work order system that all our supervisors can be working off of, as well as for public assembly organization and scheduling for our wonderful clerks office.

Is there a work order system now?

No. No.

So they're handled by a department?

Yes. They're, they're, they each have. Phone calls. Phone calls, email. They can receive information in up to like seven different ways. There was one when the previous employer was, I mean employee was here on the full house, but that moved to the wayside after he left. I think it was actually, it was actually before he left because I,

a link to our website. And there were kinks in the system because it was created as a part of a very dated website. So when the website became obsolete and things like that fell by the wayside, so the workload

shortly after they tried using it.

The nice part about this is that it's free, and it's from our insurance company, and it's used by municipalities everywhere. When I visited Rockville Sun, I actually got excited, and the woman over there is going to start implementing it as well. The thing that came to light when doing this was our village-owned lots that are missing addresses, that need addresses, which I've been working on with FD&P. And next month, we'll probably have a final list of addresses we've all agreed to assign to things. Do, do, do. WQIP was submitted. You'll just need to hear about that. That was from the speaker backtrack. In relation to that, I began working with Waldmark because of the MS4 mapping, and this is our third year. There's an engineering contract in this work session to move over with the GIS mapping of our MS4 system. We have to do that this year. Additionally, there is an old 2024 portion of this from when they first resubmitted this permit. to install a ductile valve down to fix the end of the third street. It should help alleviate some of the water. The water is moving in a circle instead of moving and pushing out. And if we put this valve in, we should be able to move in one direction and less the left street. Our team can do this work. They just would have to engineer that so we can finish the permitting for it. contract is also in there for review.

Is there a resolution in here on that?

No, I have a list of resolutions that after discussion we have, because I didn't have a work session and then we cut the next one short so we never actually have to talk about these things, so I didn't have a resolution so we could add one later if we want to after discussion. Yeah. I have a list of walk-ons if we want to do it after discussion. Sound study RP is going to be posted. OSC tech audit has not been returned yet, but we have been able to start to do whatever. I don't want to use low-hanging fruit because it's not the right term for things we need to address. Implementing our password policy, cleaning up active directories, and bringing FD onto the monitoring system, which there is a resolution for in here. And then... We do need to focus on the WSHU and CURT contracts, and what we want to do with those is bring them out September 1st to, you know, T-Mobile, ask for a rate reduction when we decline. And then I wrote to the New York City DOT about the drainage zones behind the American Legion and Port. They sent me back a burial resolution. We are responsible for the maintenance, so I have reached out to mitigation companies. so we can get quotes for remediating the invasive species that are there. And we'll continue, and we'll discuss that next month when we get, it'll be a two year, for what it is, it'll be a two year remediation, but you know, whenever we start for a year from being able to eliminate. And I revised the village's RPZ compliance letter to cite our code.

And I think that's pretty good for Heidelberg.

Did we have any questions? It was a long one, so.

The signage that we took a visitation with Israel and the mayor.

We have, yeah, Rich was away for the first portion of this month, and we decided that we'll touch base again when August was over. What is RCC? It's a reverse pressure valve. So it's a backflow device. And there's different types of backflow devices. RPZs are higher level. Oh, sorry. Let's put it this way. You have good water and bad water, right? So when you have good water go through or bad water go through, it doesn't let your bad water go into your good water.

We have to have RPZ valves on anything that has any public activity or anything.

Or things like that. Exactly.

I have a couple of questions, comments. On the code compliance table that you mentioned earlier, I noticed at last month's meeting that that spreadsheet is not titled. So it's a little bit different than the other forms. So you have a C of O form . So there's no headers on this. And then the other thing I noticed is that the way properties are identified is inconsistent. So in the interest of fairness and transparency, there should be consistency in how the properties are noted. I have a question on the power plant fuel storage tank. I think you mentioned that we'd be discussing it later. Is that also a resolution you're bringing?

There is a walk-on resolution for tonight for us to go over again, because we skipped my thing. We never got to talk about it. And then I didn't get to talk at the last meeting. So now we've reached D-Day when we should have.

But go ahead and ask whatever questions you want on it now. OK. So I understand that the current fuel tank, the containment system is routed out. Secondary. The secondary backup containment. And so we have to replace that. But what I noticed, so I went and took a look at it. And I understand we're going back with like a double wall tank, I think, which is different than the setup that we have there now.

We are.

We're also installing a tank that will no longer necessarily need a roof. Right.

It's just a double wall. So the tank that you proposed, I think, is 8,000 gallons, which is more or less the size of the tank we're replacing. Correct. So I understand that we need diesel on site in order to exercise the generators.

Yes, that 8,000 gallon thing is specific for your generators.

Right. And so in order to run them periodically, we have to have the fuel there. Correct. But that fuel, so I calculated that fuel in an emergency. It would last about 10 hours.

Correct. More likely.

So it's important to note that in that we don't have fuel on site to run an appreciable amount of time if there was an emergency.

No. Additionally, you would want your crew probably restoring power and not on-site running those, as it takes a minimum of two people to run those.

Yeah. So that's why I'm bringing it up now, because we're going to be spending a lot of money on replacing this, and we're 20 minutes. a new, slightly different kind of tank, but more or less the same capacity. I think it's important that the board understands what it's for and what it does and what it does not do.

I think what it also does do is, you know, something I've been focusing on is their mediation of that site and moving forward and what our possibilities are there. And we can't operate or run with our NISO without that permit and without that there. And that is required. We have to do that right now because we receive rebates for having those there. So it goes hand in hand in both directions.

Another thing I noticed when I was looking at it is that that storage tank It works in conjunction with day tanks, which are smaller tanks that are associated with each generator. Correct. Right? So that's typical for a diesel to have its separate tank to draw from. But there's no system to maintain the fuel.

Well, there is and there isn't. We're going to be installing a protease system when we do this. There is an aging system that didn't speak to that tank, that did speak to the waste oil tank, and then we have a different system in the back for the fuel management system. With this system, we'll be installing a protease system, which will effectively allow us to engage the levels in it, as well as communicate to our previous system and update that.

Okay, so what it does, so I saw that in the specs, so it's like a, It's a gate agent and communicator. But we don't have a system whereby the fuel can be maintained. So diesel fuel doesn't like to sit around. It goes bad. And so in a large diesel installation, there's typically a fuel polishing system that moves fuel from the tank to the day tank, back and forth. Our system doesn't do that right now. So it's not as robust as it could be. So that would be an additional expense.

It would be an additional expense. I would recommend looking at that. Are you pre-reading on that one? Because we have it on the boat. It's typical on the boat. It's typical on the boat to have it because the fuel needs, and since those are marine engines and the fuel does sit there for a length of time, but you are correct, we do need the fuel even though we may not start the engines. We do, since we did the PSEG plan or the cable, we were able to switch a faster during the storm. Years ago, they used to have to climb up on the pole and do it. Now we can call it directly, and it's just a matter of a person being at the controls on either end and slipping it. So the fuel oil is important in order to do the DM and Z test that we have to do. That's the biggest point.

Well, as I mentioned last week, thank you for your detailed report. It's good to see you working on so many different things. You're welcome.

Can I ask a question about bringing the fire department computer into the, I just, like in the resolution, it talks about computer security policies.

We have, you guys voted.

Yeah, so that was, it was formally called, It was under a different name, but it's now the Information Technologies Policy. It's a really lengthy policy that was approved, I want to say, in May or June. So this is just a part of the implementation of it. So just bringing those into that policy, that's the first. Let me correct my statement. Jenna is in the process of rolling out the policy because there's a number of things that we need to implement. And then also the fire department, unfortunately they were not a part of the village's monitoring of the original contract with Artilis. For whatever reason, I'm not sure if it predates this administration, but the fire department They, now with Sue there, more things are coming to light. Now that they have a full-time administrator there, they realize the cost. So they kind of are in an out-of-heart situation. So it's really, really expensive for them to get the support that they need. And in addition to that, they're not being monitored the way the rest of our computers are.

More frequently, they have ROC audits. I was gonna say they have to be monitored the same way everyone else's does. And I can't, so, and then you guys passed a village-wide tech policy. I can't implement that policy on the monitored computers because I don't have the access and control to do that. So the first step in part of that policy was the password policy and the mandatory password change policy. So I can launch that once everybody's on monitoring and it'll automatically launch every, I can't remember deciding, I think we're doing 90 days. And people will have to change their passwords.

So very simply, they'll be compliant, as is the village, everywhere else. And this was one of the things that also came out of the audit we worked with the state on. And there were some things that were discovered that weren't being managed the way they needed to.

And when that comes out, we're going to have more things that we need to change.

i think it's important to know that jenna has also been addressing things um before we even get the report so it's really likely that there's going to be a number of things that's on our list to comply that are already going to be completed by the time we get the report from the state right yeah that was great because the state worked with us on on that and sort of a preview of what items they said we should be working on yeah any other questions before we move the resolutions

All right trustee phillips. I want to start with resolution one Resolution. Oh eight. Twenty twenty six. Resolution. All right. Resolution eight.

Twenty twenty six to resolution accepting the monthly reports of the fire department administrator.

Resolution 08-2026-3. Authorized village administrator to execute the NYDOS LWRP contract. Whereas the village has been awarded funding through the New York State Department of State, NYDOS, Local Water Fund Revitalization Program, LWRP, and whereas the village is required to execute the contract with nydos to receive such funding now therefore be it resolved that the village board hereby authorizes the village administrator to execute the nydos lwrp contract and any necessary related documents on behalf of the village so moved all right we were going to amend this

Is that what you want? Second. Okay. Aye.

Aye.

Aye.

Resolution 08-2026-4 to implement HELEX as the official work order system of the Village.

Whereas the village of Greenport seeks to improve the management and tracking of municipal work orders and asset management, and therefore be it resolved that the village board hereby authorizes full implementation and import of village data into HELACs, which shall serve as the village official work order system. So moved.

Second. Discussion? Did you say that it was free?

Yes. Yeah.

Great. All in favor? Aye.

resolution eight twenty twenty six five implement security policies now they're resolved but the village board hereby authorizes for the fire department computers to be added to the village's existing artless monitoring monitoring agreement so second full favor resolution 08 20 26 6 to accept cash 20 reduction in funds

now therefore be it resolved that the village board hereby hereby accepts the 20 reductions and fines offered by the new york state dol public employees safety and health bureau so moved second all in favor aye resolution 08 20 27 7 resolved that the board hereby authorizes the posting of the request for

to take all necessary steps to solicit and receive proposals um my apologies this is was in judah's original list but should have been deleted um already yeah this is supposed to be for the third street uh playground yeah we'll have to find it we'll have to do it later so this resolution is

yeah we'll just replace this number with the third street playground okay okay resolution okay 2016 resolution approving the increase in the hourly wage rate for each in common 43.26 to 44.94 per hour effective september 7 2026 Going to the assumption of additional duties per Article 7, Section 9A, Merit Clause of the current collective bargaining agreement enforced between CSDA Local 1000 and the Village of Greenport. So moved by hand. Discussion.

What are the additional duties?

He will be operating the village fuel system. Jennifer, can I make a suggestion? In the past, when we've had raises like this being presented to the board, we usually get a little summary as to the reason why. Because we don't work with the staff. Was it in your work session? Yeah. OK. Usually they just do that separately from work sessions. I mean, I know it was there, but usually it's separate. But that's fine.

OK. All in favor? Aye.

Resolution 8-2026-9, resolution to approve an increase in hourly wage rate for Lauren Shelby from $25.79 to $27.47 per hour. effective September 2nd, 2026, going to the assumption of additional duties for Article 7, Section 9A, merit laws of the current collective bargaining agreement in force between the CSEA, Liberal 1000, and the Village of Greenport. So. Second.

Question, Jen, this is Bill with salary compression. Salary compression, in other words, his salary's coming up to me.

Yes, his salary is coming up to meet the standard of time he's worked here in comparison to other members of his department under the same title, which would give him less time.

So is it not about additional duties?

No, it's just an amended one that just put it under merit. Additional duties should just be merit.

So this resolution needs to be amended striking, owing, Resolution 08-2026-10.

Resolution to approve the request from the Dances in the Park Committee for two additional dates due to weather cancellations. Monday, September 14th, 2026 from 6 to 8 p.m. Monday, September 21st, 2026 from 6 to 8 p.m. Aye.

Resolution 08-2026-11, resolution to approve the public assembly application received in the annual Halloween parade and celebration, co-sponsored by the Village of Greenport for the fire department of the Greenport Business Improvement District, Floyd Memorial Library in Greenport, Georgia. The parade and celebration shall take place on October 31st, 2026. The parade will kick off at 11.30 a.m., followed by trick-or-treating and business is that many railroad open on the 31st from 11 to 10 p.m or is it only opening at four According to what we're at, according to what we're doing, we're taking it, the advertising is going to be, come down to the Village of Greenfield, this doesn't have a carousel, right? That, you know, come into the village, parade the 1130, stay inside, do trick-or-treating, and at the evening, maybe start at 5 o'clock. And there will be a spark, whatever, 5 p.m. on.

No, it's 4 o'clock. It's 4 o'clock. I guess, but not all. If it's not over 11 to 3, put it on the website.

and make sure I'm clear if that's a special day. You know what I mean? Because usually, I would be open 11 to 3. We could be sending them to the Rotary website and saying goodbye through the Rotary. Like, those take us too close to town for a donation. Right. It's not the village operating it.

But I guess what I'm asking is, is the village operating from 11 to 3, or it's just closed until 4 o'clock?

It's closed until 4 o'clock. Oh, I don't know. The village is not operating the mini-train at all. That weekend is only the Rotary operating the mini-train.

Okay, so it should not read until 5 p.m. It should read beginning at 4 p.m. on October 31st.

So when you go to Rotary, beginning at 4 p.m.? Beginning at 4 p.m.

Second.

All in favor? Aye. Resolution 8-2026-12. Resolution to approve the public assembly application received from the Green River Rotary to host the annual Halloween train ride fundraiser at the mini train on October 30th, 2026 from 5 to 10 p.m. and October 31st, 2026 from 4 to 10 p.m. Second.

All in favor? Aye. Resolution 08-2026-13. Resolution to approve the tent application submitted by Sarah Phillips to host the Land and Sea Gala Maritime Festival in Mitchell Park on Friday, September 25, 2026, from 6 to 9 PM. The tent will be erected on Thursday, September 24, 2026. So moved.

Second, but I have a question.

The airplane is the 25th through the 26th. Is that right? So is the tent going to be erected on?

The tent has to go up on Thursday, which is the 24th, which I understand, but isn't it going to be there on Sunday as well?

Yeah, the application had it for the weekend.

So the dates are right.

The festival is the 26th and 27th.

okay so i guess what's missing if that's what you're pointing out trustee phillips is the use of the tent throughout the rest of the weekend is that what you're yeah i i i can't remember what the resolution said well we're approving the tent application the tent application states that it gets installed on thursday and it is there through the weekend would you like to add the wording for what their purpose is?

Or I can state what their purpose is gonna be for the remainder of the weekend, but the real purpose of the tent is what this... This is a gallon? It is.

However, for the remainder of the weekend, the tent is gonna be used for the weather if needed, and also there will be a few pop-up type events happening under the tent. So like a hot sauce contest is likely gonna happen under the tent, and maybe an oyster shucking contest. I think those details are still being hashed out. If what the purpose beyond shade and weather protection for the community and just seating, But they are planning to possibly have, or to likely have, a few of the Maritime Festival of Attractions or events to happen under the tent.

I just can't remember when the public assembly noted that the tent was going to be there.

The application shows that it will be there, installed on Thursday.

So she's saying something different. The reason that I worded it this way, and maybe I can correct this going forward, is because usually the tent application comes with the public assembly application, and it did this time. So the original public assembly application was just for Maritime Festival, for the usual festival activities, to close down the streets, so on and so forth. The Land and Sea Gala, after a lot of consideration, we decided to request to put the tent in Mitchell Park. So that was not a part of their original application.

Okay, the reason I'm asking that is because there is an application that goes along with the mass assembly for the tent inspection.

Correct.

And I believe it states how long the tent is going to be there.

They put a window because they weren't sure when the application came in. So in order for ease, it's not going to be likely that the tent company can come in over the weekend to remove the tent. So they're deciding to utilize it as a part of the festival activities. And then, of course, they appreciate it and possibly, hopefully, they will need it for weather. But it's not, it's going to be really difficult to get that tent out of there. So they just decided to activate it for the weekend.

I understand, but what I'm going is a public assembly application that originally came in for the event, okay? you have a tent inspection or a tent application that goes along with it.

Right, and they didn't submit that until recently. So this resolution was just to cover the tent application for their intended purpose. The additional pieces of the use of the tent is it involved because it's not possible for them to get the tent out Saturday morning with the road closure or Sunday morning. It could be that or even the business may not be able to come pick it up. So the tent is going to be erected on Thursday so that the building inspector can come inspect the tent which is required as part of the tent application and then friday for them to load in everything they need for the land and sea gala to keep that that date open for that purpose i think all those dates are in the tent application though and in the letter i mean they specify that over the weekend and maybe this is probably not going to take it down until monday morning no it's that's what it says

so we're simply we have a resolution to approve the application that we're sharing for the tech yeah very best would you have preferred that the ex-assembly permit be modified and just be sure i i don't remember how it's worded i don't have those applications right here i believe for insurance or our insurance state that you state that that's going to be there for x number of days

Okay, so how about we simply, Brian, tell me if this makes sense to you.

amend this resolution to be a resolution to amend the maritime festival application to include the tent application submitted by sarah phillips to host the land and sea gala in mitchell park on friday september 25th 2026 from six to nine the tent will be erected on thursday for the tent application

so i do just want to see your appointment this is their original application they have the 25th 26th and 27th on this approved application um it just didn't of course come with the 10 applications so that's that's the addition but they did get approval for those three days um if you would like to know for the sake of the public the approved resolution

the board consider just adding to the end of the existing resolution and move no later than september 28th okay so moved second all in favor

whereas the village is not required to provide a registration date for village elections. And where election law 15-118 provides that the Board of Trustees may adopt a resolution providing that there shall not be any village registration day for the village elections. Now therefore, the Board of Trustees hereby provides that there shall not be any village registration day for village elections and be it fully resolved that this resolution shall be effective for all elections in the village which are held more than 60 days after the adoption of this resolution and shall remain in effect until the Board of Trustees adopt a resolution providing a village registration day.

Resolution 8-2026-15, a resolution approving the hiring of Phoenix Zomolowski as a seasonal not-man to work at the Village of Greenport Marina at a pay rate of $17.50 per hour, effective August 22nd, 2026. So moved. Second.

All in favor? Aye. Resolution 08-2026-16, resolution improving the increase in the hourly wage rate for Brendan McMahon from $25.76 to $27.44 per hour, effective September 2nd, 2026, per Article 7, Salaries and Compensation, Section 9b, the collective bargaining agreement currently in force between the Village of Greenport and CSEA Local 1000, so moved. Second. All in favor? Aye.

Resolution 08-2026-17. Resolution approving an hourly wage increase from $17 an hour to $18.37 per hour for Robert Walden Jr., effective September 7, 2026. So moved. Second. All in favor? Aye.

Resolution 8-2026-18, whereas on June 25th, 2026, the board authorized Collin and Banaski LLP to conduct the audit of the village ring for a business improvement district bid at a cost not to exceed $9,500 based on proposal provided by Collin and Banaski and whereas upon being provided with information from the bid, Colin and Donosky informed the village that their proposal could exceed the approved amount, and whereas the village sought additional proposals and obtained a proposal from Clifton, Larson, Allen, LLP to perform the bid at a cost not to exceed $10,500. Now therefore, the Board rescinds its June 25th, 2026 authorization of Colin and Donosky and be it further resolved that the Board authorizes Clifton, Larson, Allen, LLP to conduct the financial audit of the data that costs not to exceed $10,500. Second. All in favor? Aye. Aye. Aye. Resolution 08.

resolution of oa 2026-19 resolution approving attached budget modification number 6630 to appropriate general fund reserve to fund work completed by preservation studios and directing that budget amendment number 6630 will be included as part of the formal meeting minutes of the august 27th 2026 meeting of the board of trustees so moved second second discussion do we have to change the date since it's

if it's not at a meeting on August 27th. This will be as of September 1st, 27th. So moved. Second. All in favor?

Aye. Resolution 08-2026-20, resolution to approve the application for membership to stay in the host company of the Greenport Fire Department, submitted by Joseph Vallejo, effective June 23rd, 2026. So moved.

Second. Is it 23rd or 29th? Oh, excuse me. I'm sorry.

I say it's 26th. I don't know. I'm sorry. June 29th or 26th. All right.

All in favor? Aye.

Resolution 8-2026-21, resolution approving all checks per the voucher summary report dated August 25th, 2026, in the total amount of $3,710.90, consisting out of all regular checks in the amount of $3,710.90, and all prepaychecks, including wire transfers, in the amount of $200.

So, second. All in favor? Aye. Resolution 08-2026-22. Resolution approving all checks for the Voucher Summary Report dated August 25, 2026, in the total amount of $1,317,146.65, consisting of all regular checks in the amount of $907,090.48, all prepaid checks, including wire transfers, in the amount of $410,056.17. So moved. Second.

All in favor? Aye. I'll make a motion to approve Resolution 08-2026-23, which is the recommendations by the Village Board to South Old Town Board regarding transportation per the attached lengthy description. second all in favor all right and then we'll go back to resolution 08-2026-7 this is regards to the third street playground resolved the board hereby authorizes the posting request for proposals for the third third street playground improvements and authorizes the appropriate municipal officials to take all necessary steps to solicit and receive proposals so moved so all in favor aye with that i will make a motion to go into the executive session and advice council do we have more resolutions

Because I haven't been able to do it.