City Council - Regular Meeting

Okay. Okay. I am going to call to order this meeting of the 11th council. Uh please rise for flag salute. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Depending please call

here. Gar here. Council here. Councelor Mackey here. And mayor here.

Okie dokie. We got a lot of people in the house tonight. So, it's a good night for me to mention this before we get started. One of the things I want to just focus on and I'm at fault for this is interrupting people. So just heads up that I'm really aware of that tonight and so if we could raise a hand and be called on and then I will work on not interrupting and making sure others don't interrupt. Um maybe that will help streamline the meeting and get out of here. So with that we come to citizen input on non-aggenda items. This is a time for um input for things that are not on the agenda. If it is on the agenda, we'll ask you to save it till then. Um we allow for three minutes. Um it's a time for you to share the council and then uh it's not really a time for council to like deliberate with you, but there there might be some questions that we ask clarifications to or some directive from staff. And then there's actually time if council wants to add or delete in the agenda afterwards to do that. So we will go I have Apollo Sora. My apologies if it's

No, no, you got it right. Oh yeah. And if you would come up to the stand and state your name and address for the record. Welcome.

Uh welcome city councilmen and ladies. Uh my name is Apollo Sora. Uh, address is 201 East E16 Street. I just kind of prepared a statement for you guys. So, good evening, mayor and council members. Uh, my name is Apollo Sora and I lived in Lafayette for the past seven years. I chose to move to Lafayette because it offers country living while being close enough to the city to make a decent living and supporting my family. The balance is part of what makes this community special. Lafayette is uh home to many veterans, outdoor enthusiasts, and hardworking families. Many of us work all hard hard all week, and we enjoy our time off on our boats, RVs, or trailers. Recreation is part of the lifestyle here in Oregon and is part of the culture of this community. I'm here tonight to respectfully request that the council consider a reasonable amendment to the current current ordinance regarding parking in front of yards or yard adjacent vending sorry adjacent to a street especially as if it relates to both recreational vehicles and similar small trailers. I understand and support the purpose of maintaining safety visibility and um keeping neighbor standards. I'm not asking to remove those protections. I'm asking for a balance exception that allows homeowners to res uh responsibly store their own recreational vehicles on their own property. The current wording does not provide flexibility even when a boat or RV is parked safely on an improved surface and does not block sideways, excuse [clears throat] me, sidewalks. It does not create a traffic hazard. uh traffic hazard in a community like Lafayette where outdoor recreationals is common that feels unnecessary and restrictive. Property owners should have reasonable rights to use their own private property by it does not

negatively impact public safety or neighbors. The city should protect safety and community standards, but it should not unnecessarily infringe on response responsible private property use. What I'm asking in this proposal is a narrow exception that allows boats, RVs, trailers to be parked on residential lots that they are owned by the resident, parked on a paved or gravel surface, not obstructing the sidewalks or any public rideway. Property is licensed and operating in good condition, not creating a traffic uh visible hazard. This approach maintains safety while respecting homeowners. Many of neighbors uh many neighboring communities have adopted similar language successfully. Tonight, I respectfully that the council directly staff to review this issue and consider bringing back amended language for discussion. Thank you for your time and consideration.

Thank you. Thank you. Apollo, do we have um [clears throat] an email on file for you? I just want to be able to connect back with you. Uh yes, I but I can do it again. Okay. No, no, I can get it from them. Thank you. Okay, Brandon, we have something passing back and forth.

Oh, yes. Okay, let let me get that one while we are waiting. Um, so this was one that was submitted by um Justin Woolridge. Um, the subject is basketball hoops. I've noticed not one park in town has basketball hoops available for residents. If I want to shoot hoops, I have to walk over a mile to an elementary school which isn't open or available all day every day. I get the town is small, but if we can have fields acting as park dog park, baseball fields, empty parks by the river, no nature parks, trails, or any kind of exercise besides walking around the blocks of 19th to bridge to 17th to a new street in a house needing a public park. The HOA won't let me buy one. Hell, I could even pay and put the damn thing up myself. Or maybe put exercise machines in these empty, ugly dog poop fils presented as public parks. I've gained 40 lbs and pre-diabetes since there is no exercise options like Tiger, Oregon City, and McMinnville. Thanks. And we'll go back to the list. Um Jeremiah Alparo. Hello. Uh good good evening city council members and citizens Lafia. My name is Jeremiah Al Faro and I live on 215 Cosm Street. I'm a cadet. I'm Cad Faro at the Yama County Sheriff's Office cadet unit and a resident within the city of Lafayette. I was invited by Mr. draws to come and formally introduce myself since many of the community members may have observed me and my deputies, the contract deputies here in Lafayette on ride alongs. I've been a cadet for 5 months now and I currently have 281 volunteer hours. These hours have been obtained through weekly cadet meetings,

tactical trainings, community events, patrol ride alongs with deputies, and attending the regional law enforcement cadet academy. Being in the cadet program has given me the opportunity to interact and speak with many people from my own community while doing my patrol ride alongs. It has given me a it has always been a dream of mine to serve my community. The cadet program has given me the opportunity to do just that and so much more than I could have ever thought possible. The deputies at the Yam County Sheriff's Office are an exemplary role models for what every law enforcement agency should strive to be. disciplined, never being afraid to take initiative, and always working towards making the world a better place. They have demonstrated to me and other members of the cadet unit how we should represent ourselves in a professional manner, tackle challenging situations with empathy and resilience, and that the work we do in Yam County is never in vain. It has been an absolute honor to serve and volunteer within the community I have been raised in. Additionally, the biggest honor is having role model like Deputy Morrisy. The He is a former cadet who is now a contracted deputy with the Yam County Sheriff's Office. He is also the cadet adviser for the Yam County Sheriff's Office cadet unit and always tries his best in bringing up the next generation of law enforcement officers. Doing right along with Deputy Morrisy has taught me that hard work and dedication makes a difference in not just my community, but the rest of the world as a whole. I'm eternally grateful for the opportunity to be able to ride along with Deputy Morsey and be a part of the Yam County Sheriff's Office. Thank you very much, city council members and citizens of Lafayette for your continued support of the Y County Sheriff's Office and cadet unit.

Thank you. Not [laughter] um next I have and it's question mark. So, um Carmen, were you wanting to share and talk to council tonight? I do. Okay. Um, I can't read your last name. It's probably um, how do you say your last name? Marva. Barbara. Okay. Um, if you would like to come up and the whole family and I was sleeping.

Yes. My name is Carmen Barb. I live at 846 North Street. I've been here for um approximately 12 years. Oh, he has been going to my house that long.

I think longer than he has, but anyway. Um we build our own our own home uh with the community service. We have um I'm finally here because I follow every once in a while when I have a chance I see our the stuff that's happening around here. Then I got a call from my daughter Rosario uh this weekend. Uh she was at Portland doing her marine stuff and she said, "Mom, look." So I looked at it and that was a video of my daughter, Manuela.

Yeah.

Okay. Manila de la Rosa. Okay. And uh for the record, I have uh many a times this is my daughter like everybody's a parent and you can hear stuff being said about your child and it's you hear it and you hear it and before you know it it it hits okay, good, better, indifferent. I'm a parent and u I heard what they were saying which is fine. Everybody's entitled to to their own opinion. But when somebody else gets hurt besides what a person is doing then it really u the protective uh bear comes out. My other daughter, Rosario, has tried very hard, has been a very outstanding community member, and for the longest time, we weren't even allowed our friends at our house because we have a disabled daughter. and u child doesn't drink, doesn't smoke, doesn't do drugs, and I'm very proud of her. But she gets hurt. And this is when I stepped in. And I said something, you know, everybody was wondering who this woman was, and I said, "That is my daughter, and her name is Mona." And one thing happened and another, and I have said it loud and clear. Um, I don't like anybody that does drugs. I don't like alcoholics. Uh, not that I don't like them. I just don't like the way they act. The And um, that's my daughter. She's looking for me, too. Anyway, um so I started texting back and I said, "This is my daughter, blah, blah, blah." And then I heard all kinds

of stuff. I said, "Fine." Uh then I finally said, "She has a clean home. I mean, we know she has clothes, warm bed, but I can't force her to be at the house." I'm going to ask you to wrap it up, unfortunately. Sorry. Sorry. I didn't know that. No, you're So, so anyway, make a long story short, one person says one thing, I answer that. Another person says another thing and I try to answer. Um there's half of the half of the town is is awesome. You know, for whatever reasons, hey, have compassion, have this, have that. I understand all that. But make a long story short, if my daughter's creating chaos, put her in jail. Haven't I told you that? Yeah, I've told her that

many times. I love my daughter and that's the safest place for her right now. We have tried. I found places for her local senior disability just dropped the ball. It's not like we haven't tried, we haven't worked. I've worked with the whole community. I keep tabs on her. I just want to make sure that she's alive. And u but whoever wants to go back and forth and say this and that, then I says, "This is my number. Call me anybody." Instead of u allegating, well, you did this, you said this. No, I only did one side comment because I was going to say an ugly word and I didn't want to put it on front street and the husband says you're calling her names on the stuff that and I didn't do that. So I just said look I was trying to be nice. All I did was I call her hey you know number and that was it. But I didn't like this bantry and I said okay where can we get together? Where can we talk? That's when you told me we have a meeting. It's not that we haven't. It's not that uh I don't care. It's not that she does she's there's she's a limo.

So there it is there. And I just if anybody has anything to say, you know, I don't want to go on Facebook or community or I don't want to get ugly. You know, I work hard and I love my children. I'm very proud of them. And it hurts me when somebody hurts them because they're because they don't think before they start writing stuff and doing stuff. They just, you know, let's get, you know, let's be more empathetic for others. Whoever's breaking the law, press charges. You would be helping families. That's all I really got to say. Anybody need to say something? You know, some people got ugly. I'm here. I'm here. I don't hide from nobody. Anybody want to know something? Fine. You want to help? Fine. Uh, but that's all there is to it.

Any questions? Anything anybody needs answered? Thank you for sharing your story. I'm not sure what this um Carmen called this week um after some stuff was happening with her daughter and I suggested that if she wanted to come and share then that puts it on record and she could always just reshare that. So, she's not every time like she would share the link and share the story. Um, but I do want to follow up with you. I have some questions and ideas to help facilitate between the sheriff's department, you and if city gets phone calls, so I'll call this. Great. Thank you. Thank you.

Okay. Um, last call for public comment. Okay. With that, we are going to move on to um our guest tonight is McMundle. It's a school update for McMindle School District with Superintendent Dr. Thor. Welcome.

Thank you all for being here, for inviting me here. Um and it was super fun because Jeremiah was a former Washer Wildcat and to see him get up here and speak is really great. So I did prepare um some slides for you um and um thanks for so uh my name is Dr. Courtney Ferua and I am serving as a superintendent in Mcmville school district. Um, I love the city of Lafayette and one of my uh goals is for us to have a really strong working relationship between the school systems and um and your municipality. I served as the You can go to the next slide. Yeah. Okay. So, um, as many of you might know, I served as the uh, principal at Washer Elementary for six years. Um it was uh honestly one of the highlights of my career path so far. Um the caliber of students that are here, the community that uh lands at Washer, the staff that's there is just so amazing. I'm also a um product of Mcmville School District. So I uh attended Cook Elementary, graduated from Magpai. Um, our kids have so much promise and that is really uh these were some pictures taken from washer when I was there. Um, and if you go to the next slide, that's uh what a lot of these students are doing right now. So, we have one washer wildcat that this week is standing in front of the Taj Mahal. She's studying abroad on the um semester at sea. Uh this is Kiara um who just graduated um from the military and she is now serving

in Japan. Uh we've got Mr. Zuk over there who is living his best life as a wrestler in high school. And um all of these stories um are reflect the the fact that we want all of our students to leave us with um every door open to them um and all of the possibilities that are ahead. This slide here just kind of highlights some of our district statistics. So, um kind of got messed up a little bit, but you can see some of those demographics. Um our school board is here. One thing that I am very much aware of on our school board is that we don't have anyone that resides in Lafayette on our school board currently. That would be an opportunity that I would encourage um as those positions become available. We currently have um some positions available on our budget committee. Now, I believe that one of the candidates that are that has submitted an application is from Lafayette because we've been doing that pretty intentionally. Um at the district office, these are some of our staff. Um uh one thing you will notice is that Brian Crane is also at the district office. He also served as the principal of Washer Elementary. Lauren Berg is also on our district staff and she also served as the principal of Lafayette so washer. So um it's a great training ground for future leaders. Um in our district these are our building principles. We've got nine buildings. So six elementary total, two middle and one comprehensive high school. Um, and [clears throat] really our goal is for kids to cross that stage and move into the the paths that are available to them um in every way, shape, or form. And um this is a vision that we've been using this year as we think about not the school district um as a hierarchy, but

as these circles of support around our kids. And so um having students at the center, our classrooms, our schools, our district and community and we really want to invite Lafayette to be into those conversations in the community have really appreciated um uh Brandon joining our district advisory committee and some of the work that we are doing there as well. Um in Mcmill School District, we are very lucky that we have a legacy of success. So, in our district, our students outperform um state average by a lot. Um and that is especially true for um you know, all of our grade levels. It's hard to read this, but if you notice the the pink is McMind School District and the green is state average. And so, you'll see that the pink McMill School District is outperforming in all of those focal populations as well. We're really proud of that, not because a test matters, but because we believe that our students um when they know how to read and to math, they have all of these other opportunities available to them. I'm going to skip ahead on some of these. Um we engaged the community in the spring around um what was going well in the district and what were areas of opportunity. Uh these were some of the themes that came up around um continuous school improvement, special education, safety, uh financial responsibility, some of the climate and culture things. We took that um that into our school and district improvement plans. And this year we have alignment between the board schools to the district's goals to the building schools and the classroom. And that has really given us the opportunity to have important conversations where we're noticing some of the pain points. We are bringing together teams of people to have conversation around how might we do special education

uh in a better way as we move forward into this next season. An exciting time of momentum. Um all of our students that attend Washer Elementary feed into Patton Middle School, which is also a great place for learning. These are um this slide highlights some of the fun things that have been happening at Patton lately. One of um the things that we are most proud about this month is um NASA hosted a uh grants opportunity for students to and it's middle school through high school students. I believe that they only awarded 60 net nationwide middle school was uh selected to have one of these grants. They're doing something. I'm going to mess it up, but it has to do with pet hair

and to see if animal hair insulates and what happens when you send it into space. Um, I want you to note that this picture of the team that one, not only are they largely I think there's six kids on the team and five of them are females, but two of them are former watcher wildcats. So, um they are eighth graders on a path to uh work in um learn in in more engineering and and aerospace, which is great. Our high school um as you know, we have one um comprehensive high school. That slide kind of got messed up too, but it's about 2,000 students of 2100. We have um a really high graduation rate. Um again over uh state average and especially state average for lake districts similar to us.

What is it? Pardon? What is it? Um I think I have it on another slide. So let me get it there so we can make sure I'm accurate. Um and it's actually under this too. That's that's why I asked. So this is the graduation rate from last year which was 98.4%. Um, and that represents a pathway endorsement of 278 U pathway endorsements. I'll identify what those pathways are in the next slide. That one's hard to read. I can

So, this goes into our graduation rate uh for this year. These are um more updated than the slide from before. So, this is uh again where McMinnville is above state average, but you'll notice that we're above state average um you know down the road for most of those except for English learners. Sometimes that um it depends on the number of students that are in that category and so it can be a little bit volatile that way. So we are very proud to have 17 career pathways and that means that students can take classes in an area of interest where they might uh think of having a career. So we just heard from Jeremiah we have a criminal justice pathway and he can take a series of courses in there and become a pathway completer. Um these are all of them. One of the uh ones that we just recently added was hospitality. So, we had a business pathway, we had a culinary arts pathway in our region. Hospitality is a little bit of both. So, we brought those together to really feed into um what would be a family living wage and what careers are locally um needed. We also just added a cosmetology pathway. It's over on our Adams campus. If you um want to visit that classroom, I would love to host you. Um we uh it looks like a salon and um kids are learning to um do hair and nails uh there. They did want to do lashes. We decided that teenagers and blue and eyeballs

they do hair.

Yeah. Um we [clears throat] want Macai to be a place where everyone finds a place and finds their passion. So we have over 35 different clubs that are happening at any given time. You place for the next one. We also have robust athletics um and are always having conversations about how we can make sure because sometimes the difference between uh Lafayette city and McMinnville City and those opportunities we will always come to the table and advocate so that your students have just the same if not you know more um opportunities. Um if you get the next one, sadly in the past two years we have experienced the um fatalities of seven of our students.

Um and this represents quite a lot of different reasons. Um but that culminating effect of uh has been really heavy for our student body. And so we have really been paying attention to not only their academic needs but their emotional needs as well. Um, one of the things that has been great is we started this new uh, class called sources of strength. It has um, a wheel that's used as examples of different sources of strength. That can be good friends, strong family, faith, all of these components that make us uh, well and healthy. These kids uh, join together in a class. They put on a campaign every month for their uh, schoolwide community. Um they had one last spring that was called talk about your feelings with a taco bar and uh you know an opportunity for that. They'll also do positive affirmations for each other on mirrors and things like that. But we're really trying to use student voice for um improvement. Okay, almost finished here. I did want to uh highlight for you that we have um two bonds that are currently active in our school district. uh they are 20-year bonds and we only go out for another bond when that one bond is suns setting. So the last bond that uh will be suns setting soon will be suns setting in 2028. So we are currently in the process of doing a evaluation of all of our buildings and identifying uh what is needed and bringing together a task force. I believe Brandon's been invited to some of those and we would uh welcome participation on our long-term task force uh for showing from this community as well. One thing to note is that we are in a period of declining enrollment and this

is true statewide. Um frankly we've had uh less birth rates uh statewide in the past five years. So we are graduating classes of 650 and our incoming kinders that are coming in are are about 350. So uh we are in the need to rightsize our district to fit the number of students that we currently have. Um and the next one we are uh going through that budgeting process right now really carefully um and looking at all of those ways. is I [clears throat] if any of you were with us when you know the economy u tanked in 2010 111 that's a different type of budget cut than what we're doing right now. So in that kind of or an analogy with a household that would be the example of dad lost his job so we are you know doing whatever we can to get over this period. This is we had six people living at home and now we only have four. We need to buy less groceries. That's kind of the the analogy that I'm using as we're we're right sizing the district to match our students. You may have also heard that we um are uh cell phone free now with the um uh cell phone band. Um I um it has gone fairly well with our students and um we it was just a small tweak for our district because we were already phone free at elementary and middle. um at the high school it was um away during instruction but now it's with time. Um what I don't like about that process is that it talked about what we were taking away but not what we were adding in and uh we I believe need to welcome our students back into community to that face-toface conversations with one another into clubs and athletics and things that we know as a um as humans

are important for us. And so um there was a group of parents called raising resilience and they put together some resources. So that is linked on this slide if you would like to take a look at it. But fostering those conversations with families about how we can help keep our kids connected, well, safe and uh part of our community, I think is really important. I think that's it. What questions do you have for me? What kind of things are you planning on doing to reduce the cost um to the enroll to the uh enrollment going forward?

Yep, that's a great question. So um the first thing that we are doing is identifying an enrollment projection for next year. Um and we work with a company called Glow Analytics. So uh and they um use analytics to determine how many kids live in what neighborhoods and and such. So families will sometimes um have a baby when they live in an apartment and then by the time the kid is in second or third grade, they move to a different location. So they kind of predict those.

We also look at our how many first graders we have now and predict how many second graders. So we get that number really dialed in and then we uh look at class size and apply the that formula to it. Um we will then do the same thing for all of the different um positions. There was a lot of um pandemic relief money that that came down during the pandemic and in some cases we staffed up for certain things related to that that we will need to kind of look at again.

You have a question. Um, I got asked about this and I told them to watch the meeting or to attend school meetings, but has contraction been discussed at all with school closures with elementary schools?

That's a really great I'm glad you asked that. So, um, like I mentioned, I graduated from MAI in, uh, the '9s. And, um, we had at that time, uh, a thousand less kids than we have right now. And at that time, we had six elementaryaries, two middle schools, and a high school. So I do not foresee the need for us to close schools at all. Um now what could happen um and you and I have talked about this is that if there is a development that's built in a certain school location um the first thing that we would do is bring together a committee to look at boundaries. As you might know, um most of our students at Washer come from the Lafayette um area, but some come from around the hospital. Um you know, out on Highway 18, kids that would be in a bus zone anyways, and we bust them to the schools when that um makes sense when we're doing those boundary changes. So, there's lots of moves we can make if that becomes need. So on the uh the school side, are are you looking more at um um reconstruction and uh upgrading rather than construction of

of what what we have using the facilities we have. Yep. It's really important to us that we maintain the buildings that we have and do uh planned maintenance along the way. Mhm.

Um I don't know if you paid attention to Jervis school district a couple of years ago, but they've had a hard time passing a bond for a long time and we're almost at the point where they their buildings were condemned. And when you get to that point, it becomes cost prohibitive to then go back and do all of those pieces. And so we try very hard to stay on a maintenance schedule with our buildings. Um and um we're really lucky in um in our district that we've we've been able to do that when we um added the wing to Washer. So Washer's been rebuilt maybe four or five times, you know, in different wings and things. Um the district was also very smart in creating the plan that could put a second floor on Washer.

Go on. Um, and so if we were ever in that position where we would need to do that, we would not have to pay for the plans to be developed. They're already there. Um, uh, I remember you. I like you. I'm glad you're, uh, I'm glad you're you were here because, uh, many times in, uh, Washer and Lafayette, we are the after. And, um, that's a tough position to be in. No longer. Yep. That is um you'll notice even in my um how I describe our district, I am saying during families of McMinnville and Lafayette, it's important to me. Thank you for that.

Thank you. Thank you very much. And it's not just Washer. Our Lafayette students are throughout our whole system. That's right.

And they are doing exceptionally well. the lower enrollment rates. You mentioned birth rates and whatnot. Is is private school enrollment has gone up significantly in the last five years? Is that contributing? Not here. Um to be frank with you, um students in Yamh Hill County learn best when they're part of McMinnville School District. Um and in my former position, um I was the the liaison between the private schools and McMinnville School District. We had a local private school that attempted to to start a middle school program and they dissolved it within a year because they couldn't do it. Um, so we are um committed to bringing families uh voice and choice into our classrooms and um are willing to work with families that might want to uh there's some some pathways that are available to them if they wanted to um homeschool for a part of the day and uh come join us for algebra and you know some of the other things that are more challenging to do from home. We are um completely open to those conversations. But I would say that uh I'm [clears throat] very biased, but we are the strongest place for kids to be get a strong education in our in our area.

Oh, any other questions? Uh Craig, sorry. Councelor Mackey, I sent your camera's on. I just want to make sure. Do you have any questions? Still there. Good night. No questions. No. Uh okay. Okay. Um, thank you for joining us. Thank you. Um, reiterating what uh, Council Bro says, that number one thing that I have loved so far is knowing that it's not just Uhhuh. Uhhuh. When you and I talked about Lafayette being Lafayette. Um, so I appreciate that. So,

yes. And, um, you may or may not know that Mayor Malcolmson uh, joined our children in the pool last week for Survival Swim as a volunteer. So, That is amazing and we need more volunteerism in our school. So, welcome anytime. Thank you. Thank you. Thank you. Thank you.

Okay. Um before I go to our next presentation, just real quick, I accidentally skipped number five, which was additions or deletions from the agenda. Is there anything? Okay, that's why I skipped it because there was nothing. Um let's move on to um our number seven fiscal year 202425 audit presentation by Ryan where okay from do you just say red w rewet though tired and extreme

all right Brian Pasol Art I'm a principal at RW. Uh we're a firm of about 350 people. I'm in the Salem office here and I've been in that Salem office for over 20 years now. Um I don't know how that happens or something. So, um, we are the independent auditors for the city. And so, um, I've been asked to come and just talk about the fiscal year 2425 audit a little bit. And really what I want to probably talk about most of all are the changes in 25 as it relates to how the audit process, what audit work we had to do essentially in there. So, um, the city is required to have an independent audit by an Oregon municipal auditor annually. um fiscal year in June 30 um and it's due to the um audits division by December 31st. So they give you six months to do the audit, get it turned in, all of that good stuff. That is very normal for you and that's what I talk about most of the time. There's one add-on to that. This year you needed a federal compliance audit because of the ARPA money that you got through Business Oregon for the water re reservoir project that's going on. And so on top of everything we normally do, we had a compliance audit to make sure that you were following what the grant said you were going to do with it. But also, shockingly, the federal government has their own set of rules on how everything should work and how you should be documenting things. And so that kind of got put on top of the work that we normally do for you. So just a reminder that the financial statements which you do have in your packet there. Um these financial statements are prepared on a modified cash basis. Basically means there's no accounts payable. There's no accounts receivable. You do not have

your capital assets, your long-term debt in there. It's just cash activity in there. the state allows that and you're lucky because most states don't allow that. It would be a lot bigger of a process to get financial statements to have all that other stuff in there. And so since the state of Oregon allows it, it's the perfect way to report because you can track money in, money out very easily in there and not worry about all those acrruels and everything that are happening there. And they just get more complicated every year. That's what they do to us. So um the goal of the audit is you want to receive an unmodified opinion. Unmodified opinion means that my opinion is I'm giving reasonable assurance there are no material errors in your financial statements. I'm not giving absolute assurance on every number that's in there that's 100% correct. We don't do that. You can't we can't do that. We don't have enough time. And so the auditing standards say unmodified means reasonable assurance is free from material errors. So the work that we do is basically taking that into account, looking at all the large transactions, randomly sampling other things to make sure there's no issues with how things are being recorded in there, but really looking at the big stuff more than anything else. And so that's kind of what, you know, that's why we're able to get the audit done within, you know, couple something like that in there. So you did yet again receive an unmodified opinion on your financial statements. Um, also sometimes we have correcting journal entries. We get your numbers, we think, well, this is probably incorrect. We need to do this with it. We didn't have any this year. So, you were, you know, we didn't ask for anything to be changed in there. So, the numbers were good when the auditors got that's really what I'm saying more than anything else. And, um, that doesn't always happen. I know you have a strong finance group. Um Jaime's

always been wonderful to work with and he's learned over the years how to do it and so it works out very nicely for all of us. Um just talk about the federal compliance pot a little bit. I told you it relates to that federal department grant that you received. It's what $2.2 million grant somewhere in there. Roughly 1.6 was actually spent during the fiscal year under audit there. So, the project was continuing after the end of the fiscal year. Um, the federal compliance audit, what it really means is we look at what you spent the money on. Is that what the grant said? We compare that also to what the federal government says because there are certain things you can't spend the money on. You can't spend it on lobbying or you can't spend it on alcohol and stuff either. But they have a good list of what you can't spend it on. Your money went to the reservoirs. I mean, simple enough. it definitely allowable for what it is. Um there's very strict rules that that they have related to how you do your procurements, the public bidding process and really the way that you have your bidding process documented. So the we have one finding related to the federal compliance work and that relates to the procurement process. And so if you wanted to see it in the financial statements, really starts on page 61 in there. And what I'm looking at is 62. And so there's a finding that was reported to the federal government related to it. And it just relates to your

what is documented in your procurement policies. Sorry. Um if you have to look Oh, okay. I thought you were looking [clears throat] for 16. Okay, sorry. There's two numbers on our pages. Two numbers on there. Mine only has one. [laughter]

There you go. Um, but really there's three bullet points in here of things that the federal government requires you to have written documentation in your policies related to state of Oregon doesn't go that far with the requirements. So, this kicked in because you had the federal audit and so all of a sudden you're supposed to step up and have better documentation of it. Um, not a big deal in the grand scheme of things. It's a good idea to update your policies to meet the federal requirements, especially if you're planning on getting more federal money causing more federal audits to be done for you. Um, when we look at the severity of the finding, there's two different levels. We can call like the issue kind of a significant deficiency or we can call it a material weakness. Material weakness, big deal. You better do something real quick. Not anywhere near that severe. It's a documentation issue. It's not that your procurement was not done properly. And so we just need to make sure that the policies get updated. Is that good? Does that make sense? Okay. All right. I just don't want anybody to freak out related to oh my gosh of findings. I really don't have that many when I come here year-over-year. And so but that's what happens when you get into something new. I mean federal government does kind of what the federal government does. Um the other thing that we look at that we always look at Oregon minimum standards. Were you in compliance with um Oregon's administrative rules essentially as it relates to well about procurement again. local budget law um is your money in a financial institution that's covered under the collateral program that the state overseas. No findings again for that one for the on the state side. It was just that one federal thing that came through. So that's kind of what I want to talk about related to how the audit went and everything. As always,

the um MDNA at the front is a narrative of kind of year-over-year changes. what you're going to see when you look at it. Um the big activity was in the the water operations obviously uh quite a bit of money came in related to the grant and 1.6 of capital outlay went out related to it as well. Um but there was a good size increase in your ending cash from the prior year actually in both water and sewer. um good portion of that is DARPA grant but also SDC's there was SDC revenues that were hitting there too which increase those in the end in there other than that everything was kind of pretty even year-over-year I always look at your general fund before I come here just to see the activity in your general fund because that's really your unrestricted money you can decide what to do with that more than anything else uh for fiscal year 25 your revenue in the general fund was about 1.9 million and your expenses were about 1.8 million. So I think it was like about a $65,000 additional revenue over the expense. That's great. You know, it's paying for itself in there. But what I really look at is how much money is in your general fund at the end of the year. Because you can have two numbers kind of offset and have no carryover cash for the next year. what you want base amount 50% of your annual expenditures you want as carryover cash that's the base amount in there because you don't get your property tax money till November and so you're going to have to pay things before you end up getting them to November so um you were actually above that you were a little yeah 134% yeah about 2.2 2 million or something like that in cash at the end of the year in your general fund. And comparing that

to the 1.8 of expenditures, you're well above that 50% threshold. And I don't always say that with with clients. I mean, some of them are not doing that well. So, um, your your general fund is fairly healthy at least from that perspective. Just clarity here. So, we're at 2.2. Threshold would be somewhere around 900

about 900. Yeah. Keep in mind your expenditures do fluctuate year-over-year, especially with the first round of ARPA money. A lot of money was being spent in general funds and some kind of I'd say it's back up that yes, about 900,000 is a very base amount, but about 100% is really a better number for you, right?

What's left on the water debt? Um here actually have it right here. Um year six3 about 400 59 26 doing a math like one 199. Yeah. So you look at a lot of change by the way if you're interested. You look at a lot of city stuff all the time. Yeah. However, do you see cities prepaid debt?

Not that often. Um, I will say like when you get to probably your first or your final four payments or something like that. I see that quite a bit. Um, it's really just what are you going to be getting for an interest if you keep the cash? I mean, it's always playing that game. What's your interest rate on it? I don't see it that often. Um, normally they just pay it down through the life of the amortization on it, but I don't make decisions. Just curious. Feel like it should happen a little bit more often, but I don't make decisions here.

All right. I mean, those are those are the highlights of kind of the year and everything. Overall, very happy with how the audit went. um ended up um using a couple of people, newer people um on the audit this year, which is it's always good to get a another pair of eyes looking at things. Jealous of one of them because he lives in Vegas and so he was helping us remotely on the audit. We did all kinds of fun and stuff, but from the buffalo machine. Exactly. Here's my laptop. There you go. See, it needs a new pair of shoes. I don't know much about my screens,

but I I talked with Kyle uh today and I mean he's the one that really oversaw the majority of the audits. Um that was his f first time working um with Brandon and Jamie and stuff and he really felt like it was good communication and quick communication that was happening which is really all we can ask for you know with that questions other questions I guess I should say. Okay, page 64, um 79 in our packet 64, the directive action plan. We talked about uh procurement and all the bullet points are under that same heading or that same category, procurement.

Yeah, it's just all of your internal policies related to and we're going to make sure we're up on, you know, the federal government and keep them happy. you know, so okay. Yeah, we'll jump to make sure any so we're ready to go for any future federal dollars we receive. I know a lot of municipalities were having issues with some of the opera funding mechanisms, especially when it came to small business minority owner grants and some of the other things. Um, so this was a first for Jamie and I with some of the new regulations came out in the previous administration. And he talked about it being Okay, that's the only question.

Okay, you just look like you had a question. [laughter] He was he spent dollar think about Vegas. Got it. Okay. No, I think I think your um intro finding report was very easy to read tonight. Okay, I knew what sad to say AI does start helping with some. Come on, man. It is crazy. I'm going to write about it gets me 60% of the way there. Let's put it that way. And then that other intelligence has good inspiration.

Did it give you the percentage? Did it tell you it was 60%. No. Okay. I didn't math. I heard that completely. I knew you had a question. Okay. I was not very good at math. Yeah. No. Yet. I had good. It was a great report. One request. What's your business name? Could you wear a red jacket next to this? Yeah. You know what? Actually, it's a mine. In the office today, was you're supposed to wear like pink white or red or something like that. I could have worn red. That is my bad. But and I love it because it's in white thread. Yeah. But it's red on blue. Oh, thank you for all this. I appreciate it. Thank you. And that's good feedback on my jacket. I appreciate that.

Bring out the chains, please. Thank you. Have a good one. All right. Thanks for being here. Have a good evening. Brandon, is there anything else? because I know that we jumped straight to the presentation. Is there anything else for staff report you? No, no, no. I mean, I I shut the finances up a few times a year, so this is just protocol. Um, okay, then let's move on to number eight. Um, Brandon, do I need to say something about switching out the packet minutes?

Oh, um, you could just mention the little um the little thing you made me aware of and that we updated it. So um instead of pulling it from consent agenda, we just did a update and then all the records are updated as needed. Um it was just a typo for um taking something from Monday instead of Monday. So if that was your only concern, you guys can leave it in the consent agenda. I move to approve the consent agenda as presented. A second. Okay. Since consent agenda, we'll go ahead and roll call vote. Mr. Pollson. Hi. Mr. Bros. Hi, Mr. Carwell. Hi, Mr. Gilligan. Hi, Mr. K. Hello. Hi, Councelor Mackey. Hi.

Okay, that agenda has been accepted or approved. Um, let's move on to number nine, which is our public hearing. So, bear with me. I get to jump all the hoops for this. So I am going to open the public hearing and announce the purpose which is the purpose of this hearing is to conduct the reading of LA2025-01 allow mobile food cart units in the C1 district. So this hearing is open. Are there any conflicts of interest or needs of abstaining from council? Okay. Is there anyone with um questions or objections to our jurisdiction to hear this matter?

Nope. Okay. Brandon, if you could share the staff report. You will have the staff report. So, you want We don't need to. I just need to Okay. Yes.

Um we are accepting the staff report into the meeting records. Um now we are going to come to a time of public um input. First we will do with those that are proponents and then we will go with those that are opponents. So is there anyone that wishes to testify or speak as proponent towards this um LA this public hearing for LA 202501. Okay. Is there anybody who wishes to speak as an opponent? Is that like if there's a little issue with

you want to get the the PowerPoint ready to show Freddy if you want to discuss

name and Sanchez. I am one of the owners of Kiaos, the Mexican grocery store here in Lafayette. Um and uh we've been part of this community since 1999. So going on for 26 years this year. Quite a run. Um uh after reading the ordinance ordinance, um some things that u I noticed that would directly affect businesses here in Lafayette and including myself, well actually right now only me would be the that's the food trucks need to have designated two parking spots. I'm in probably one of the worst parking lots in all Lafayette. Many people that have been there know that the parking situation is not the best. Um, and then now that we have multiple businesses on the lot, it's even worse. We try to do the best that we can. I currently have uh the corn guy who has partnered with me on for two and a half years now. This bill, I believe, would affect me and him, our partnership that we have. And I want to let you guys know that that would be pretty bad for my business. Uh, currently we are facing or we're going against a new store that opened up in McMinnville. They are very big compared to us. They have now 11 stores. And what the quarantai does for us, particularly in Lafayette, is he helps bring in a lot of people from outside of the city. So I don't know if you guys have driven by and seen the lines that are there. Most of those people are coming from Salem to Tiger, Portland, and as of last weekend from Seattle. Wow.

Right. So then that means that online talk and all that. Yeah. Yeah. So it's it's it's been huge not only for us but also for the city, for the block that we're in, like I said, it's bringing people into the city because I hate to say it, but Lafayette has kind of this reputation that we all know what that is. And it's bringing people in to show, you know, what we can basically give to the community around us. So, I'm asking to see if they can be rewritten so that businesses who have been operating in Lafayette, such as myself and my family, are protected from the new ordinance that are happening. Right. So,

Brandon, under the ordinance, would he would that conflict with him because his isn't a food truck? Well, so according to the definitions, um a removable trailer, cart, etc. would be would this would fall into that. So because the little cart that they have on the sidewalk, the broad definition. Yes. And as well as the um the the chicken that he would that he does that is also that also has a big trailer. [snorts] So that he would technically need four additional spots on the lot. Yeah. To have those two there. So Oh, hold on. Hold on. Okay.

Can we Wait, wait, wait. Can we Can we just because it's a hearing, we're getting to that in two seconds. Is are you done with your statement? Um We have next questions. Yeah, I think that is so I just I want to make sure that we don't get in trouble with the senses public. So now we're going to go to questions to the I guess it's only Alex. So questions that you guys have to the proponent or opponents from the floor and council directed through the mayor, but I am going to direct that you guys may ask them directly. Okay. So I'm going to read subsection L here. In addition to section 2.317.4K, 4K. Two parking spaces must be provided for each mobile food cart unit on the property. What's your understanding of what that means?

It's not it's not a trick question. Curious how you read that. Well, actually what got my attention? Uh my definition of that would be that any kind of mobile food park service or whether it's hand pushed or has a motor that can be moved has has to have two designated parking spots for that unit. That so designated. Do you think that means you have to put a sign up for the parking spots like this spot for this food car? I would say that um we have a shared parking lot and that's all of our customers no matter what business it comes from can park in our parking lot. How many parking lot how many parking spots are in your lot? Not enough. Well, like in ball market 20 something. So they went from like 33 to 30 or something.

They're you're at your minimum that you guys have. Let's just let's just play around. Let's just assume it's third. Okay, just for the sake of this. Okay, I can very easily argue this means he can have 15 foods. This is very very broad. Well, it's in addition to what's on the parking lot. It doesn't say that. Okay. So, that's something we'll need to talk about when we deliberate, which is But yeah. Yeah. Because I do believe that there should be like rules and stuff for new people coming in, but I do think that we should also be protecting the businesses who have been running here. or you know just writing in general. So that's that's basically what I'm just asking.

We're making sure that when when we legally are allowed to do variances that we Yeah, those are valid concerns business. But I Yeah, I don't really see where there's no the word additional does not show up anywhere. So if the uh um in addition to section 2.317.4K and so that's saying in three. So is that so L is saying in addition sorry has to have two parties. No well members of the planning commission here um that we're going to talk about where they how they formulated this ordinance with Jim and whatnot which is so they're here to talk about this

because there's an addition of this. So they have to have this many plus this stuff is under your patio in the sidewalk area. It's not even in parking spot, but it would it's still on the on the on the property. The land we're looking at the land use side of the things and that's why Oh, I have a question. You're chicken. So, under this though, would they need to move it to parking spots, not where it currently is? No, it's saying that we have to he has to have like let's say it says he has to have 30 parking spots. He has to now have 32 parking spots. Yeah, that is right because it's subsection. So the chicken that you grill the grill. Uhhuh.

People don't come straight up to that cart to buy their chicken, right? That's you guys grilling it for serving at the restaurant. Yeah. The difference between that and the corn guys, the corn guy is not serving anything that has to do with like poultry or meals. So we can serve it outside. Yeah. My license only extends to the chicken being cooked outside, but it has to be service and packaged inside the building, which is what we do currently. So that could be a trip, but the foreign guy would be a problem. Okay. Except for how many I don't know the problem. Do you know and and this is not a fair question because I don't have studied all the rules for gay. Do you know how many parking spots your parking lot is required to have for you to have that store there? Definitely.

Well, I do know that when we first got the building before the two extensions um we were told that the parking that we had wasn't sufficient for the square footage of our building that we had currently. Um, now where the bakery is, that was supposed to be into more parking and then Don Leard created a building there. That was with when we got our original lease, okay, with that building 19 years ago. And then when the bakery came in, land use, we they had to shrink their parking lot by a few spots to make to make do for the bakery coming in shared lot. So they lost a few spots with the bakery's arrival, but that was because of the land use requiring parking spots for the bakery in addition to Abastos because it's the same lot.

When Preston was mayor, I worked a lot with him to to get the parking on this 99 because I used to have no parking signs on there. So we got those switched over to make additional parking. Also behind the building, I even offered to pay for someone to go out and put out two hours parking signs so that the neighbors wouldn't be leaving their vehicles there. the tow trucks there for days upon time so we can have additional parking as well around the block. Um, so I have tried to create parking around the block and everything, but this ordinance does uh I think it would affect the porn guy or do look maybe I eat dinner late because I've been there several times and I haven't seen parking. Do you have parking issues? Yes, all the I go there all the time. It's full.

Yeah, I never have that problem. But it's just it's temp I mean it's during the summer time obviously is when we're super busy. Yeah, this has been an issue since before co that we've had parking issues and this is why I worked with Preston before to create around the block because the way the way depending on the size of your vehicle there's a lot of accident. So then maybe one of the things that you're bringing up is to ask us to consider variances or how street parking plays into it that if you're adjacent to street parking. Well, I I just don't think the language works. I mean, think about all the properties that are in this zone. Two extra spots. Like, what? Like, could Martha's do it?

There is no party. Like, is there anywhere that could do it with two extra spots? Cuz like I'm looking at the roadhouse and they put in an actual food truck there. I think the church might be the only one that hasn't I don't really think it's in their interest, right? I have a question. Uh, when is the chicken being barbecued? What? How many days a week? Um, just Saturday and Sunday. Um, we do it, we started around 10:00, ends around 3:00 p.m. We just do 80 chickens a day and whenever that ends, it ends. So, if it was just Could we do Could we do a designated two parking spots during those hours and the rest of the time it's not? Well, but the chicken's not a food truck. Yeah.

Well, that's what I was wondering, too. He talks about uh because he sells it because he sells it inside. That's just a cooking. It's just a grill that we use. Yeah. So then there attached to the chicken. Are we Are we okay with that? No chicken. Okay, it's good. No chicken parking spots on it only. Um Okay. Yeah. So it's like I I think this has to be reworked. Yeah. I don't because this doesn't work anywhere.

Well, the amount of business that that corn guys brought in. I will I will say too that I am all about having more food options. Hopefully not so much more Mexican food but you know keep buying it from me but you know want to have a Mexican food cart. I mean that kind of testament on how a little street corn vendor can bring in 500 people on one event with four hour notice on Tik Tok. Yeah, it's sorry about that by the way you know. So, um I feel like the three of you are killing it over there. Regardless of where you go, you're like, "Oh, I want that drink. Oh, I want that product. Oh, now I want that chicken."

Having a food truck would be great, though, because the power of food is very powerful. Honestly, the coin guy is I mean, both of us together were killing it with that. And honestly, taking him away would just give so much more power to the business and McMinnville who have 11 stores and a lot more money to basically buy me out. Well, and I think you brought to us that reminder of what was our intention of working on this ordinance wasn't to ban food trucks. It was to officially allow them. So, yeah, it's great during the summer to see everybody out there in that

lobby. Yeah, we certain I can't obviously speak for everybody here, but obviously our goal is not to take business away. I I think we gota now you kind of open my eyes to this because as I as I was thinking about your lot, I can't think of any in Lafayette that did this. Yeah. I I I don't think there's a single food place that can bring in any kind of food truck. I think it doesn't have to be a food place. Sure. But like do you think the church is like starting food truck? I don't think that's on their agenda.

You never know. Chicken for Jesus and compete with you. Yeah, you I was just thinking if somebody has a a large family reunion and they pull a tow in a barbecue, you know, or whatever. But I also was looking at um uh letter B on page 92. Um uh type 1B actions are reviewed and decided by city stat. Okay, we're gonna Yeah, we got a Oh, okay. We're done with him. Um, Commissioner Kerr, is you raise your hand. Is this related to his question? Okay, it is. Okay.

My name is Ron K. I hear from the WA planning commission as presenter brought out a very good point along with councelor Gilligan that the intent between K&L was to make sure that if food carts came into our community that there would be parking spaces available and required for them to be there. so that you know somebody's going to go off and use the food cart you know traffic is not going to become an issue. That's the idea. However, they brought out a very valid point and that while K and L are supposed to cooperate with each other, the way they're written is in conflict. If I were to make a suggestion, it would be language something to the effect of for L. Two parking spaces must be provided for each mobile food unit on a property and may be shared with

with parking as designated in section 2.317.04. that make sure that hey, you want to account for two spaces, but if you already have an existing establishment, you're going to be able to draw from the pool that you already have because we know you can't create if you got 30 spaces, you can't do you're not going to make 32 out of what you got. Got 30. So, the idea is we want to make sure that there's as much allocation as possible. when you went when the planning commission worked through this um the thought was compared to a random facility that doesn't really have any public parking but they've got a spot that they could put a food truck. Correct. Okay.

That was geared Yeah. The thinking is geared more to Well, you got this lot that has no parking associated with it. Do you just want like two signs saying this is designated for this? No, it doesn't have to be two signs. I wouldn't even say two signs. I would sit down and say simply that they have access to parking. You want to have for each food cart, you want to have access to two parking spaces, but that access to those parking spaces can be shared from the pool of sparking parking spaces. As long as there's just two parking spaces, we just I think what you're trying to say is that the language should say the property must have x number of parking spaces per food and shared and allow the food to use it. and they may be Yeah. and it's a shared resource,

right? Okay. So, I mean, whoever owns the property is a lot of food cars, right? Yeah. That that becomes their issue. Now, you want to make sure those underlying support structure. Not necessarily because if you're renting and then the owner of the property could do it. I don't know. I think there was one other Yes. technically what we were seeing. Can you come up here? Say your name. Say your name. I'm on the planning commission front.

In the discussion that we had, the concern was typically the food trucks that we're seeing in McMillville and and Lafayette, their their people come in and they they occupy parking spaces. They come and take up parking spaces.

And in this particular law that we that we propose, you can have up to three mobile pool units in a parking lot. If the building originally had parking sufficient for the business or a business or an adjacent business and you put free parking, three mobile food units, trucks is what we were thinking. Certainly not what you what you do. That's very appreciated what you do. But if you if you moved a mobile unit on with wheels and it took up parking and you had three of them come in, you would you would take parking away from the business that was there. And that may be allowed by the owner of the building who be some somebody separate from who is leasing the building. That's what we were trying to trying to

Well, and then it would conflict with the rules that are of how many minimum parking spots. Exactly. And it it would cut down the parking. They need to have some parking there. Parking we figured for the mobile units, food units would be transitory. They come in, get their food, then leave. Uh, so that would be that would I think would be appropriate. But if you if you take away too many parking spaces from a from an established business who was leasing his property, but the property owner was using the parking lot to bring in extra money with the with the mobile food units. We wanted to put something in the the regulation that would allow us to say no, you can't do that.

It's probably already stuffed in that lease. So I assume I assume like Alex's lease probably gives him use of the parking lot. So like that he leases the parking lot. Yeah. Okay. Yeah. Since Alex was the only statement that's easy we've done that. So we'll move on to public agencies. Do we have uh councelor Mackey? Were you just coughing or did you have a trying to get my attention? Just coughing.

Okay. Sorry to put you on the spot. Um public agencies. Do we have any public agencies here to speak? Okay. Letters. Um Jim or Kennedy, did we receive any letters to take into consideration? Okay. Um is there a rebuttal from the proponent? Right. That's we don't have a proponent in this hearing. It's ourselves, right? Okay. Let's move on to staff recommendation. Is that Kennedy, Jim, or you Brandon? Jim, did you want to go through that while um Amanda goes through the PowerPoint? I don't know if this is something It looks like the council um has some concerns about some of the language. So, I don't know if we think with some of the things that we're going to bring up in this PowerPoint and the concerns from council. I don't know if this is something we need to table or if you think this is something we can still discuss and revise for a first reading next month or how we need to go about doing that.

Yeah. Well, certainly the council can this evening discuss a couple of these issues and uh come up with what language they prefer to be in the ordinance that would be passed u on March 12. And uh Amanda has prepared this uh short PowerPoint presentation, just a few slides, so that as I'm talking, you'll be able to see what I'm talking about rather than having to be looking down at either a computer screen or paper on your tabletop. So, um certainly the uh staff recommendation is to uh approve the proposal, but it sounds like we're going to have some discussion and maybe some changes to the proposal. So, the first slide shows in red this the commercial core district and that is the district where the uh mobile food units would be allowed. So moving on from that then uh the second slide just runs through real quickly what the ordinance proposes to do and one of the things is to add a definition for mobile food unit which is from a definition by the Oregon Health Authority. Another item is to add mobile food units as a permitted use in the C1 zone. the C1 zone is the commercial core district. And then another item is to add a new section three or 2.317. I might mention that the section 2.300 series is for special uses and special uses are I don't know you could kind of describe them as odd uses such as accessory dwelling units, mobile home

parks, home occupations. they all kind of have their own unique needs. And so, uh, the 2.300 has already in it 16 special uses. So, the new 2.317 will be the 17th special use. And within the 2.317, there's a purpose statement regarding mobile food units. And then there's a uh the establishment of a process to review mobile food units which would be what's called a type one where it would be a decision by city staff to approve provided the standards have been met. And then uh 0.03 03 is to establish standards. [clears throat] And let me get to the right page here. So, uh I guess just a quick correction. The 0.03 is the license and permit required. The 0.04 4 is the standards and uh in discuss discussing the language of the standards with city staff we came up with a couple of items and I guess the the first one is actually in 0.02 O2 scope and I'm just looking at the slide up on the screen now at the very end it talks about or other special city permit and we're thinking that that phrase can be deleted

and the idea with this section B of the scope is that mobile food unit standards are not applicable if a mobile food unit is operating under a special event permit or a park permit, something uh a special event permit would be. If the city issues a permit for a, you know, a city-wide celebration or a tree lighting or whatever it might be, then that event permit would deal with the mobile food units, however many number they are, there are and where they would be and so forth. So with event permits and park permits, we're thinking the extra phrase or other special city permit may be redundant and not needed. Moving on to the next one then the standards um 31704F as in Frank. Uh just there's a phrase uh well F is about a food operator not having the unit unused for seven consecutive days. You know, not open for business. And there's a phrase there without prior city approval. Uh, we're thinking maybe it would read better if that phrase without prior city approval was at the end rather than injected into the text near the beginning as it's shown in the material with that with the or with the phrase without prior city without prior city approval. It's a recognition that who knows what might cause a food operator to be set up and operating and who knows for how long and all of a sudden

something goes haywire. And it could be in their personal life where there's a parent or who knows someone having a medical issue and the food operator needs to be away. And yeah, they don't want to be away for too long and not generate revenue, but if they have to be away, then they have to be away. And maybe it's a parent in the hospital or something. So basically, don't be away for more than second seven consecutive days. But depending if you need to be away longer than that, just get city approval for that and then the 7-day period can be extended. Uh the next one is uh item O and in this slide it uh shows several words a long phrase that we think could be deleted. And so it would be a lot of that language in the second line and halfway through the third line on the slide. And the end result would be if mobile food unit operator or property owner must ensure and then we drop down to the third line must ensure all supplies, material and equipment be fully contained within the mobile food unit or in an enclosed structure. So again, not trying to change the requirement or the meaning, just make the requirement a little more readable. So if those three things sound okay to the council, we can move on. Or if you have a question, then we can take questions about those three items. Now,

so if someone's sick for seven days, they're supposed to ask the city. Uh, I'm sorry. I've got my volume turned up to 100% and I wasn't able to hear what the question was. Never mind. It's okay. We We got the answer here, J. Uh, Jim. Okay. Okay. Any other questions for Jim? I think so. Okay. So, are we good?

Oh, we're on the next one. Okay, keep going. Sorry.

Okay, so thank you, Amanda. We've moved on to the next slide. And one of the issues is with standard M as in Mike. [clears throat] It talks about a mo mobile food unit operator opening no earlier than earlier than 5:00 a.m. and must close no later than 11 p.m. And again, uh this is one of those things kind of due to the nature of what a food truck is. Often they are open early to catch the early uh people leaving for work or staying open to catch the late return people coming back from work. And the concern is that in the municipal code section 5.485 485 unnecessary noise that sets specific times for things like construction noise, selling items on the street, commercial garage use, and those standards are not applicable. Well, those specific times begin earlier than 7:00 a.m. And so, uh, it's overnight, basically from 11:00 p.m. to 7:00 a.m. when those standards apply. And if a food truck is open at 500 a.m., then they would need to comply with those. And depending if there's any extra noise from 5 to 7 a.m. then uh that could be an issue for them to be able to operate that early. So I think uh Jim I can I can kind of

finish the rest here since uh we have we have a pretty big meeting today. So, one of the things we wanted to discuss with the noise ordinance is the mobile food unit operator normally 5:00 a.m. through 11:00 p.m. And I think we're battling with do we want to follow the noise ordinance? But if we follow the noise ordinance at 7:00 a.m. there can be a day part that an operator a food uh mobile food unit operator would not be able to operate that early breakfast. And we don't know if if because parts of C1 encroach on the residential district where they would may be able to hear some of the the nuisance of the noise and the people going and the cooking and whatever. And we don't know if that's going to be something

we can we we can carve out that that exemption specifically for mobile food units not to be um defined by the noise ordinance. But if we want to follow the noise ordinance, we would then draft language and em the the LCDO where it would have to only be you would only be allowed um 7 a.m. until uh 10 p.m. Well, they might need to be out there for an hour getting it going before Yeah. do anything. So, I mean, it would make sense to give them the earlier time. And look, I might cook them, but I'm not that loud. Well, I I don't know. Maybe they'd be starting up a generator. How old's your diesel generator? I just

I can't imagine it's so loud because nobody would go there to stand there. Could it be worded no earlier than 7 a.m. unless the gas station approved by the city? Yeah. Well, because then everything's just not getting approved by us. And why does gym taco shop and a seafood have different op, you know? Um, I think it's going to be more of we'll do whatever the council so chooses, but we may see complaints from some of the the barriers of the commercial district. Why are they getting their things going on at 5:30 in the morning or you know, so I just want to realistically how many properties that are set up to host food carts are that close to residential spaces?

Yeah. And I'm ask I'm asking I mean are there two four I'd probably say 10 of the last outside of K Lafia Auto Body um that's you know that has a pretty uh big footprint and behind it is pretty quiet. Um I mean you have the tire shop. Um may maybe only a handful. I think it should be 5 a.m. So you're okay with the current 5 a.m.? Yeah, that'd be fine.

Okay. And then I think the other thing that we want to see how you all feel is we talk about temporary covered seating areas areas. Um, one of the issues were when we discussed um, and correct me if I'm wrong on this, Amanda, we were talking about um, with temporary covered eating areas that people could just leave things out um, not um, not put them back in an orderly fashion, but then also um, in defining um, covered eating areas and the size limit. Do we actually want to have a specific size like 10ft [clears throat] tables or do we say are we okay with three tables that don't have size? We just want to make sure that we carve this out so we're not coming back here later on. Hey, so and so wants to start doing 10 foot long patios instead of

which I'm fine with. Me personally, my question to you earlier this week was, do we mirror our rule for sidewalk seating that it has to get put away each night? Yeah. Yeah. I would I'm more concerned about that than there should be a requirement that there's required seating area. Yeah. Yeah. I don't think No, this is not required. You just walk up and buy food. I I also I'm more concerned like the tempor three temporary cover put up these flimsy popups than a windstorm. And that's what we want to try to like do we want to loosely define temporary and like temporary but it's temporary but brought in every night. Something that's more

he takes it in every tent. That's easy, right? Yeah. Yeah. But that's not seating area. That's not seating. I think the concern was If we don't specify size, it could be three that are large per food truck versus like, you know, we might be picturing like a we drive for two parking spots. I mean, do we have to allow seating or if pop up covered seating if they want

we allow seating but not to do it. They should be able to do it, but it's be a requirement to do it. Like if you drive through Newberg right now um on First Street, there's that lot um on Everest and First and they have nothing but pop-ups now because they have like six or seven um new uh mobile food units there. But I I see some that are like 40 feet long and then I see one like one of the coffee shops that have like two seats. So I think we want to make sure we have something conform so so everybody we're treating everybody equal when they're coming to the permit. Hey, can I have this or is this allowed? And we some of the language we've encountered on some of the land use stuff when it comes to temporary or however we interpret things, you can interpret things a different way. So we want to make sure if there's a set

I think it should be consistent with what the requirement is for the restaurants down here for outdoor seating. [clears throat] But I don't think they're allowed temporary pop-ups. No, they're not. They're just allowed. And that those are all on the rideway, which is public property, not private. But it's not just the covering. It's the if it's a covered eating area, then the eating area itself needs to get put away, too. And again, if we put that away every night, is that gonna is So, if John wants to open up a uh a pizza mobile food unit, he has six tables and we're saying, "Okay, you have to bring up bring us in every single night." Well, here's the other issue. Six tables. We're already worried about how many parking spots like

And that's why we're bringing this up. That's why that's Yeah, we want to make sure we do this as good as we can the first time. I think I'm gonna process check here because this is on our action items. Okay. And so I think this needs to get moved to a discussion item probably. I mean you guys wanted to do it tonight. We could, but I don't think we're even close to passing this. Yeah, it's getting really granular. Okay. So, do we you just have to really think about it. Do we want to move it from action to discussion? Then we can decide when we get to discussions how if it's a quick discussion or if we want to hash it out. I think we need to set a time for this and now that we've heard some feedback, we need to take a look at all this,

look at the language because it's going to be easier to look at this and then come back and discuss it rather than so what the best thing to do is to continue this public hearing for next month. And then it'll give every it'll give the counselors time to really dive into this a little more. And then if there's any questions from council to staff, we can answer that and then um we can continue the public hearing the next month and then if we if we don't have any feedback based on the discussion tonight, then we can do the first reading then. But I would ask for that feedback to come in. And are we wanting to if we're circulate the updated version with the recommended changes from Yes. Why can't we do that for you?

And that just make that easier. if we're going to move not I don't know what the word is um move the you know like pause the continue thank you are we keeping the record open for public input or are we closing it yeah it it'll be continued so well oh go ahead

the council could continue the hearing to a date time certain and if that's until the April meeting that would give you time to have a work session in March to figure things out a little better so that when you come to the April hearing being reopened, then that would allow time for people to testify as well as allow time for the council to discuss discuss and pass a motion and then [clears throat] uh do a first reading of the ordinance. Actually, that would work because your first reading would be in April. It pass in May and we'd be ready for summer, right?

So, we'll do a work session next one and continue it for April. Yeah. So, so then I would make then I would say that you were going to we're going we're going to pause this uh public hearing with a continuence at the April 9th city council meeting. Okay. Okay. So, we are going to pause this um hearing um and instead of closing it out, we are going to continue it um on April 9th at the city of Pennsylvania. Okay. Which means that we're not deliberating. Okay. And if council needs a break, let me know. If not, we're going to power through if that's okay with you guys. Thank you, Jim. Housekeeping, Jim. I'm just

Thank you, everybody. Thanks. I'm going to recommend then that we remove 10B. Yes. Yes. I think Okay. Because 10B now is obsolete.

Okay. Perfect. Okay. Action items 10A, ordinance number 654, amending here. I'll just do it this way. This is a public hearing, but not the same craziness of a public hearing. I'm opening public hearing for the purpose of this public hearing is to conduct an emergency reading of ordinance 654 amending ordinance 579 in order to extend the solid waste franchise agreement 6 months opening the hearing. Um are there any conflict of interest? Does council object to reading the ordinance by title? No.

Okay. This is ordinance 654, an ordinance amending ordinance 579 in order to extend the solid waste franchise 6 months beyond its expiration date. Is there any public testimony? Okay. Uh staff report.

Yes. Thank you, madame mayor. So last month I had asked um council's approval to extend the franchisee agreement with rcology for 6 months after speaking with the city attorney since it was an action since the approval of the franchise agreement was in an ordinance uh we had to go ahead and resubmit um to you an emergency ordinance so we can actually do that. So this qualifies uh due to liability purposes but we are back digging this for the last day of the contract. So enacting this ordinance with emergency, we will be we will have no issues. So it'll be it'll take effect tonight. Does council have any further comment?

Fantastic. Then I am closing this public hearing and I am seeking motion. I move to adopt ordinance 654 extending the solid waste franchise agreement for 6 months and declaring an emergency adoption for this ordinance to take effect immediately. I second it. I have on the table a motion to adopt ordinance 654 extending the solid waste franchise agreement for 6 months and declaring an emergency adoption for this ordinance to take effect immediately. Um, any further public comment? Well, Kennedy, can you please call roll vote? Mackey, hi. Councel, hi. Officer Pollson, hi. Off. Hi. Offwell. Hi. Mr. Kill. Hi.

Okay, motion passes. And we already um B is no longer applicable. So 10 C which is the Linda Lion Award nomination of Emily and Tim Der I probably botched the name um I guess staff report or recommendation do I need to go to you? No, I just mentioned um that this was submitted by um Wash Elementary and um it was sent over to you and um since the community service award is nominated by the mayor, you uh provide that nomination.

Okay. The only thing I would like to ask to correct is take out 2026 because the way the ordinance or resolution is written resolution um does not put it as a yearly thing. It's fluid whenever. So just if if we get to the point of a motion approval, I request that the 2026 part is received in. Um yeah. All right. I move to approve Mayor Minson's nomination of Emily and Tim Derfeld for the Linda Lion Community Service Award. I'll second.

I have on the table a motion to approve Mayor Malinson's nomination of Emily and Tel Dam Derfield for the Linda Lion Community Service Award. Any third public comment? Uh Kennedy, can you please call a roll vote? Barus. Hi. Mr. Philly. Hi. Mr. Creswell. Sorry. Offer Pollson. Hi. Officer Mackey. Hi. Officer Gill. Hi.

Okay. Motion approved and the school has reached out to me and asked if I would award it to them and present it to them at the school. So, we will not be taking up city council time to do that. I will coordinate with the school and I will also contact them to let them know that they just received an award. Okay. Um that puts us to discussions, municipal rates and fee rounding. Brandon. Yes.

Thank you, Madam Mayor. So, one thing we wanted to get ahead of as we're seeing shortages with our bank and in the community on pennies as we start rate setting doing our next water rate, sewer rate um fee schedule. When we look at that, we want to see if we want to round down or round up. So, obviously, this is something that you all need to decide if you if you're willing to look at the cost of rounding down or rounding up. Um, round down. Round up. Hold on. Hold on, hold on, hold on. This is for which items again? For all of our all of our fees, utility rates, anything that we present are people paying with cash. Uh it's about 50%. 50% cash, not actual cash.

Okay. Yeah, we have you should I mean let's not go bank let's not go into our safe right now, but you want to see. Yeah, the thing our safe does not hold this money overnight. Thank you. Okay, I say round it. Yeah. So would we like to round it up down or just let I have a question. Um and it says during the fee setting process. So would you round the sewer rate and then round the water rate or round the whole all of all of our rates will no longer be able to end at anything besides a five or a zero. Okay. So as you go and permits they were ground as they go and

Yes. So if we do the calculations and anything and it says 4.996, we're going to round up. We will round down. So everything's going to be round down. Every line item will be rounded. Yes. So every year when we when we when we set our rates and bring anything to the council to approve, it'll be based on the conversation, we'll round down to the nearest five instead of rounding up. Okay. So what you have written is you specifically have enabled every number and if it rounds up or rounds down and I support that. Yeah. But uh okay, I mean this is absolutely ridiculous. Um we have to get ahead of it. I mean a lot they decided to retire the penny.

Okay, hold on. I'm sorry. I'm we're also saying just the absolute absurdity of this the having to be discussed but it does uh Okay. How many water just example I know there's other things out there. How many water bills do we send out every month? Uh 1580 1600 or so. No, 17750. 1750. Okay. So that's about 21,000 a year roughly. 5 cents. We're talking a couple hundred bucks here. You won't be losing five cents every time. Let me rephrase that. That's not just water bill.

Yeah. Water bill. I'm just trying to figure out this a huge financial impact if we round up our debt. I mean, we're already rounding down the reads. So we'll just be rounding down reads and also the rates. It's an easy win. I say round round down from like so four cents you go to zero. Yes. Because it don't encourage to come in and pay cash. It's such an easy win to the I've never seen you anted down. It would do it would be every bill. It would be every bill. So not just people pay cash. It would be a systemwide thing. Got to be clean. Yeah. So my bill would no longer be an 88 cents. It would be 85. I understand why you'd want to round some up and some down because

is it easier just to round I just want to run I you know how I feel. I don't think government is a business run down unless you feel that maybe other parts like something that's more of a a privilege fee like a like a building permit or that can go but I mean that's completely up. Um, I mean, if you want to separate it, rounding down, yeah, consistency, but rounding down isn't going to cost us much, but it's going to save us from somebody complaining that they just had to pay two more cents. They just had I do I do that. I did it at Fred Myers a couple weeks ago, and they didn't. Yeah, I did. Everybody's raising our bills everywhere, but Lafayette, we said round down. Exactly. Round.

Okay. So when your reports at the commissioner's meeting, you let them and Jamie's not here to fight us. Yeah. And rounding down just is more simple. And I I say for everything, just make it consistent. If we find a problem with it down the road, we can always every single bill. Yes. Because then you get discriminatory practices and it's just liability. Liability. Okay. So round down. Nobody complained when water rates I will say though we we we we we still cover the the $15,000 a year or so on credit credit card fee transactions. We still cover that. Yeah. So that can be something.

So does Safeway and Albert says Yeah. Yeah. But is it easier on the staff to you to have credit transactions through online than dealing with all the cash payments? That's what I Is that worth the True? That's what I was trying to say. Yeah. Okay. Round.

Okay. We go round down. Everyone's good. Craig, just making sure that I don't ignore you. Okay. Okie dokie. So, you got your direction. So, we are moving on to 11B, which is veterans park conversion. And Brandon, as I hand it over to you, I know that the printed ones do not have Yes, we have a couple here to pass around. So, if your next paper's upside down, we round up. Okay. [clears throat] So, before we start talking, before Gordon um talks the design, there's a couple of things. Hi, Gordon.

Thank you to councelor Burroughs and and Greg for doing the lead work. So, I at least want to let you know where we're at today with two pages, right? Is it two pages? I see. Did you get two? Yeah, I have a different page. One of the same. I mean, you won't share. Yeah. Yeah. Because there was like 80 pages. Okay. So, how many do we have? Just two. Two. Two. Just a couple. Here's where we're at. So I I yield to councelor Gilligan's eyes. My head in your guys' way. This is getting off the rails. Round it up. Okay, let's go.

So just to let you know where we're at with Veterans Park uh before we start talking about um the the pros and cons. The pros are we have everything with PG lined up for the electrical um uh setup. Greg, myself, Gordon signed off on that this week. Um, so we already have an account established for the for the flag pole. Um, and obviously we have the updated designs based on your feedback. The bad news, and um, Grant can talk a little bit more about it and so can councelor Bros, but the 70 foot flag pole is going to cost us a lot of money. Round up. So, um,

yeah, they just round up too. I will I will kind of don't deter you because I know you all have been talking a little bit more together as a unit. So, I'll let you kind of talk a bit more about that. Um I have some concerns about going to the community and asking them for this much money. Um especially if it's going to be reimbursed on behalf of the city. So, um Council Burroughs or Greg, if you want to add anything, I'll defer my time to you. Well, um, when we first started talking about the improvements to the parks, the parks plan and the master plan and, uh, going with Veterans Park first, uh, in the plans was a plan for a flag pole, lit flag pole and a, uh, monument flag on a rock on a boulder rock to begin with. And so I don't know how much money that incorporated within the plans, but I know a 70 foot pole costs a lot. And uh there I don't know if there's much in the way of fundraising. Uh um I was thinking more along the lines of community support for honoring the veterans and uh and showing that in in the park area. And uh I would still like to do that no matter what is decided. Um one of the ways I think that would be besides having the plaque um and in the packet there's a couple different options or things to look at but um uh I'd like like the number of benches. I don't know how many benches we have in the park, but I'd like to maybe propose uh uh honoring a family's veteran on a bench with a with a a plate or a flag and then uh have them donate a certain amount to the to the veterans park. I know that won't pay for a flag pole unless we put a whole lot of benches in.

But [laughter] but

just that's one way to get community more community involved and and uh reaching out and having families of veterans in Lafayette feel like that their veteran is being honored and being uh noted. Um I did do research on the prices and I did re do research on um different different um options to to install. Uh Elmer's flag and banner won't install. They won't come out here and deal with any type of power line. They need to set up on the concrete or on asphalt and they won't go under, over or around power lines. The only thing that we could do would be to drop the power lines, which would just add, [clears throat]

you know, that just doesn't work. So, uh I I've not talked to them. The best deal I saw online was uh part of it was because of the shipping costs. Uh it was one cost for any size flag pole and uh the shipping and then the flag pole uh unit that came with the flag base collar internal internal hay howard uh um the winch um things like that. It came with a package that was that seemed to be a uh uh one sizefits-all or one one package works that would work for us. But um who installs it?

What's that? Who installs it? Um that's where Greg and this is where the big money comes in. You want to go ahead and talk about this a little bit, Greg? You want me to slip a number in there? Go for it. I can't be saying any numbers. So the numbers are in here. In there. So, the the great news to all of this is if y'all did want the actual boulder um that has been donated.

There is some transportation costs that was associated with that and I think that was about 1,200. Um, but to have an outside contractor come in and install such a pole, uh, 70 foot flag pole, we're looking at probably close to $42,000 installation. There's power lines that we have to deal with that contractor has to deal with. Um, they don't need to drop the lines. Why are they dealing with the lines? Because I thought we had to be a certain distance away. They so to install a pole of that size requires a crane. So the crane has to be set up in the park, not out for a little bit.

So in other words, get over your 70 foot pole. So okay. Is there any more staff report? Um get you guys off. But no, I also know that Gordon has some stuff on the design if you want to talk that or the flag pole, but Gordon's ready whenever you want. Okay, let's discuss so that we know what we need to ask Gordon so that he's not presenting stuff that we How many contractors did you talk to Drake? Currently, I just did the one um with that kind of price. It was like stop and get y'all's opinion on this if we wanted to move forward with the 70 foot

flag contract. Well, does a 40 foot flag pole need a crane, too? I think it does. So, any size. So Brandon, what did we have a chance to compare what the FL So we know visually the flag size P the pole size at the community center Joel Perkins like what are we looking at? But the couple Oh, he's not shooting anymore. The one at the community center is uh 30 feet, right? I was It's probably 30 or 40. I I can't remember exactly right off hand, but it's Yeah. And Perkins is I think Perkins is the 30. Perkins is the 30 cuz that's the one we just got. Yes. So Perkins is 30. The one out by the fire department, that's 30. And this is our cute little

fire department. I think that one's maybe 40. Okay. And this one's the baby one. Those? No. Okay. Thank you. So we need to look at the size that that does not require. So the big Oh, stop it. Councel wants a crane. Can we put it once? Can we build it and then put the No. Um the the crane is the most expensive part of that bid. So I mean, even if we go get a second one for No, a second for a 70 foot flag pole to have it installed, it's still going to have the crane.

It's not the power. So cost of the pole a 40 a 40ft pole versus a 70 foot pole also cuts the price. Yeah. Because we don't need the crane. Yeah. No, I mean to buy the pole cost of the pole. Yes. The pole itself. Oh yeah. Yeah. So we have to decide do we want as big as possible without a crane or what? Or what is our how much do we want to spend on this flag pole to see what we would get for it? so high because they didn't want to do it.

But no, here but in all seriousness, my thing is like if the install is 30,000 of the 42,000 and the crane, you know, just I know they never break it down like this on a quote, right? But the crane is just an additional like for all we know the install price could be very similar for a 40 foot unless you've already looked into that. I have not. You haven't given us any direction on if you want a smaller pole. True. I wanted larger. Yeah, 70.5 remember. Um, so I think the direction here is how big can we go without a crane? What's the price difference? And what is the actual additional price with the crane? And another bid with the crane. Yes. Okay.

Just get [clears throat] And then Brandon, have we I know there's been citizens that have come to you with concern of how noisy those flags whipping around are. Yes. Oh, interesting. So, have we do we guys want to talk about that at all? I I know one person spoke to councelor Bill about that, but I haven't heard any updates from members of council or that person. I've only I mean, there's only a few houses that Yeah, I've had right next You live on Bridge Loop. I don't think we need to go down that rabbit hole. We just need to figure out Okay. more realistic price point.

Okay. I I will say remember the council and budget committee did approve $300,000 for Veterans Park rehab this year. So we can sign I'm saying that's what was budgeted and approved. Doesn't mean that it's like we can save for buy the crane. How many times do you two sit over there and say just because the money is there doesn't mean that it needs to be Nobody's ever asked how big of an American flag I wanted. Okay. Um Oh god. Okay. So, we would like to stay as big as possible without being ridiculous. And but if it's in budget, sounds like that's still in budget.

Well, then we need to ask how much is the rest of the park going to cost? How much you still think aside we got going costwise? The other question I have for you guys is the boulder is donated. Is it worth the movement price compared to just putting it on donated from? Why is it cost $200 or that it's how heavy it is? Where where is it transporting from for $1,200? I'm not 100% on that. I want to say backyard. No, but it's huge.

It is very and I think if we were to build like a brick monument around the pool, we're going to find that it's going to cost us almost the same to There is a picture of a ghost. I know. Did I show that right? That one.

So, we were okay with the boulder to be factored into the cost. Another thing that um council bro and Brandon and I had conversations with Elcat and other groups about this whole fundraising thing. They're not against helping us do like if we wanted to sell bricks also to help facilitate that. They just don't want to be committed to having to, you know, they don't want to leave groups. They don't want to agree to like we just bit off more than we could chew. Okay. Uh uh comment on that. Talk to talk to somebody that has sold bricks as a fundraiser for the tough to do. Okay.

All right. They really bite hot and you can't get any bricks. Yeah. Okay. Especially if we have the benches for those really So if we get the chicken pass and we get Okay. I I just uh u bricks is a is a tough sale. Okay, folks. And and one way that and I asked this person, I said, "Well, what about if we got the uh the pole and the bricks built in around it? And we engrave the bricks once they're up and and that that Okay. So then we will go that's got to be done. They're pressed in whenever bricks are $100,000 per bench.

I I know I know a family that's interested. Okay. Gordon, what is our total cost so that we know if it's in our budget to by council diligence? Yes. Well, I have questions for you guys. Okay, so can we flip this to sheep C102? That's the site plan. Okay,

keep going. Keep going. There you go. So, that's a site plan with all the changes you guys asked for. Um, but I've got some issues that need to be I need your help with know our monument there. How big is that boulder now that we got one? Um, and I need to know the height of the flag pole so that we can size the lights appropriately. which we don't know the answer to.

Well, let's go off of a 70 foot slide pole and then if we have to say we can't afford it because of the lights and because of the crane and blah blah blah, then we'll I mean that's my suggestion. So, is the light pole going to affect now the cost of the light? That's more the flag. It's got to be bright enough flag. We got to get stronger lights. Well, I noticed on this it had the lights in. Oh, I looked up lights and and it depends on it does depend on how the big they are. And then do you want H hallogen? Do you want spotlights or do you want flood lights or you want So you can go from I think I said $40 to 400. Like how much is everything except the flag pole. So we can know how much is left over.

Flag pole meaning the flag pole and the lights and assembly and lights. Everything to do with the flag pole. So the flag pole is like $15,000 and it looks like the quote you got was 42. So $27,000. The 15,000 is on the low end for the flag pole. They are wind rated properly suggesting reverse engineer everything else. Yeah, he's saying he doesn't know because it depends on the flag pole though about the flag pole. But he can't determine that without knowing what the flag pole size Well, I I can't do some of the design without knowing the height of the flag pole. So, I to finalize the design. We

say we'll do the lights later. We can't do the lights later. We could not fly a flag without Okay. We don't have the manpower to So, if I remembered correctly, I didn't actually look at the cost estimate before I came here, but if I remember correctly, it's like $150,000 for lights. No, for at the park and that includes like the That doesn't include the flag pole without the flag pole. Without the flag pole, without the boulder without the lights and that so flag pole lights and boulder plus 150,000,

right? And so I'll have to update that and I'll get you an updated number on that. But the the other thing is that little circle there. I don't know how big your boulder is. So, do you know how big the boulder is? I have not seen it. No ideas. I have no ideas. I can see what I can find to get that measurement for us. Be better than Yeah. And size. Yeah. They could be hollow. Got a truck. You got a pickup truck.

Toyota 5 by five. So I need to make that circle in the middle big enough for all of those things, right? Size. Well, and I'd rather it be air on the more roomy size go shoot. And then it's like, oh, look at this monument. Sounds like that's something Greg will love to follow up on the way up. Oh yeah, I can I can find that out if I got to go take a road trip to go look at it myself and take some pictures. The road trip in Vegas now the lights in lights. In lights. Commissioner Johnson, can you bring it up on your new buses that you're buying?

This this design will bring the power over to it and put it in the ingground lights, but I need to know how tall that Okay. And as we're factoring in these lights, Brandon, have we we're within residential. Are these lights going to cause a problem for the residents? Well, you the lights are make Yeah, we'll make them spot lights rather than flood. [laughter] Red and blue. Red and blue light. Rainbow. Okay. Yeah, we got a little ball. Whisner her did you still have a valid thing that you I we talked for a while and I forgot your hand.

That's that's okay. Uh speaking as myself 14 hours but with regard to you guys are talking about it and I'm probably going to speak out of turns so I apologize but judging by the conversation I hear go find out the size of the rock. uh get a couple of more quotes and then from a design standpoint instead of trying to have it completely finalized uh just pick pick three numbers look like 70 foot 50 feet you know so that and surface size so you got three octane things to choose from just to give that rough order of magnitude for the council on the pricing does that make sense

so that so that there you don't have to have the exact information but You can sit down and say, "Hey, if you go with a 70 foot pole and it's affordable, you need these flood or these spotlights and it's roughly this cost and we're in budget

and you can and you can be with it. Pick what your budget. If you got a 50ft pole and that works out to be perfect, it's a little smaller. I'm sorry that I I that I can't get to your 70 and a half foot flag pole in this case, but you can figure out a flood lights for that and come back with at least something that's budget to give the council information to work with that's not exact, but also to help them either focus their discussion or be able to sit down and say, "Hey, based upon X, Y, and Z, we can zero in and go, this is what we want to If they do that, does that hurt the timeline for July 4th?

Well, caveat to what you said, which is the cost of the lights is not going to be much different. It's just we got to pick the right ones. So, we can see the flag. The cost is is the size of the flag pole. Big enough circle no matter what size flag pole because it could always be bigger than we needed, right? And we can always do a change order if we change the size of the poll. Okay. So I I could just size the lights for 70 and then if we need to change order, we change order.

Okay. [laughter] So, and the way we set it up last time is the pole and the boulder are not in the project. You guys are installing it prior so that it gets

done before the fourth. Well, we've kind of changed that. Uh, Brandon knows and the mayor knows. We we talked with Elcat and the city and Right. Yes. Uh, the city is going to be doing a big celebration on the 4th of July and we feel like if we did the the park, we will be stepping on other people's toes. You know, our our people are at the park at the parade at the hot dog eating c. Oh, now run over to the park and we're going to dedicate it. So, uh, the 250th anniversary of the United States lasts for a year. We're going to get our goal is as close to the 4th, but not on the 4th.

It doesn't use the 4th of July as opportunity to try to fund raise some of the money. So, so yeah, we put the flag pole back into this. No way it's going to be done by the fourth. Yeah. Okay. because of the process public process for bidding out projects. We got veterans. We can do veterans then it's veterans part. You got you know lots of different things. Okay. So back in the project was it out? Oh no no he's saying like we were going tohead city was we were

we were going to build our own he's designing a park. He just has a spot in his design for us to put a poll. Right. Yeah. So, do you want us to include the poll in the rest of the park? Do you think the timeline would be that that whole part could be done by Veterans Day? Uh potential. That's November. Um the one thing that's just out of our hands right now is uh delivery times on various things. There's not wish to a month longer than we wanted it to be with the dashing crossing and just because

so are we better if if we really want to do this year for Veterans Day get that flag pull we you know have some something special for dedicating it doesn't work is it still better for us to keep it separate uh that's going to be more uh for sure but you know if we bid it with it in. We can go tell the contractor we want you to do that first. Will we get a better deal by doing that? Because you're grouping it into an overall project. It's a bigger project. It makes it more appealing. Yeah. It's a bigger project, so you probably get a little bit better cost. Yeah.

So, is council okay? 70 foot pole. Is council okay with our goal is to get this done and as soon as we know about when we're going to get it done, we find the next closest. Then we decide real quick how we want to erect it. It' be nice if it was on Veterans Day or whatever, but maybe it's a different celebration. So if if we're going to put it back into this project, really, he doesn't have to go get any prices. He just say, "I want 50 foot, 70 foot, whatever. And then we put it in the project. And I just feel like we're going to get a better price by doing it that way.

Well, we'll get a I think we will. But you also then have the option of you tell me I want a 70 foot. And so I put it in and I have a unit price for it. And you look at it and you go and we do a change order and say no, make it 40 foot. Oh, I thought you said 80. Get 80. Well, I know. That mean gives you the ability. That's a better idea. It gives you the ability to I think we know what it's off and that's the whole reason we were getting to do it. So and then you'll get some numbers and if it turns out that you know it's too expensive for us to do 80 90 100 we go down to 70 or whatever we

69.5 is the lowest. The other way I can do it is just put put in a 70 which is what you want and then put in a option for every month he's going to raise and so you get a bid for both. I think that's a great idea. Okay. Okay. Any other takes one thing off of Greg's plate. Well, we still need to He's still You will work with him to pick out this boulder. That's what gonna happen. But it's not. Yeah, let's do the miss. Well, I'm thinking about it. If you go and look at the boulder, uh, can I get some measurements because we're going to have to order a plaque, right? And the plaque's going to be take some good pictures.

Why don't you try to corny time to go together? We'll take a tape measure and everything. We have enough. Sounds great. Okay, if you get it next week. Okay, let's move on to department reports. Okay. Hopefully you'll be back next month for street stuff, right? Yeah. Okay. So, so couple other things for you guys. So, back from Okay. Yeah. We have two trees here. Okay. You guys care what kind of trees? Low maintenance. Low maintenance. Redwood. Redwood.

70 foot trees. Yeah. Resident come by like a year and a half ago asking about plant trees in oak. They wanted oak if I remember correctly. All right. Those are very slow growing and won't get shade very soon. Say low maintenance that don't have big roots. Um councelor Burroughs the women or the daughters of Mary Revolution their liberty tree. Is that above and beyond the two trees he's doing? Um yes. Okay. So we don't have to discuss. I mean, do you want it like a maple that has all these leaves or do you want a evergreen? Leaves sound. Evergreens.

We're not put We're putting them up for decor, not necessarily shade. We're putting them up for shade for the bench. Actually, you know what? the trips if we'd use evergreens and we might be able to decorate them in future Decembers. [clears throat] Really pretty tweaks unless you give the rest to everybody else. I have four. I thought about it but I was like I could use um and and seriously trees. Does anyone have input like the evergreens? Because Yeah, the evergreens are cool for decoration. The maples are cool because like in the fall time like around Veterans Day, you're going to have a both.

Yeah, I like both. What trees? But yeah, I don't want ones that are like horrible variety of nice and trees. One of each. Yeah. Okay. One maple, one evergreen. Pass the conversation. Okay. The last is taking, aren't we? That's That's fine. That's great. So, the last thing I need to know is the general It went away. The general layout. Are we good with it? Yeah. Yeah.

Okay. Because I I need that buy off. Then I'll put coordinates on everything so somebody can lay it out when they do construction. The flag, are we taking out some trees on Washington Street? No, we're not taking out anything. Okay. Uh, next question is, how many benches? There is a total of three. There's one there now. There's one there now. We're putting in three, but we could always put in more later on. Right now, it's easy to put benches as people buy them. Great. There's a good Okay, cool. Okay, that's what I have. Wooden trees and benches. Wooden trees.

Yeah, trees. Just to be on the safe side next month. um street projects and streets. So they're low maintenance, right? So we we have three projects that we're going to bid out. So this is going to get busy. So [laughter]

the intent is that we bid out the procurement of the equipment for the headworks. um advertise early March, open late March, comes to your April meeting. We're looking at the same time frame for the street project, Madison Street. Nice. And we could be doing the same for the park. Cool.

Unless you want to delay them all. The the thing with Becker's Park is the city the citizens are dying. Well, my interpretation is the citizens are like wanting to see something come to fruition on purpose and that's partly why we picked Veterans Park first was because we thought it would be a quick cheaper than the other two parks. Don't say that. How about said we Yes. Okay. So, so the process is you're going to they're each going to be advertised for about a month. Yeah. We're going to have to pick three different days for opening. Okay.

Openings can only be Tuesday, Wednesday, or Thursday. Tuesday, Wednesday, and Thursday. There we go. For law. Yeah. Um, and it would be two o'clock each day, right? So, we'll give some dates and minimum you want to be out is three weeks. Normal is four. Okay. And then after it goes to council and it gets approved, you go through contracting, which will take another month. Okay. All right. Cool. Okay. Go ahead. Sounds great. Okay. All right. Sounds like good afternoon. Thank you. Thank you. Thank you.

Thank you. Okay. Um reports. I'm going to hand this all over to you and you can I'll be quick real quick. There's no fire department report because the fire reporting system with the state um has some had some updates. So, we'll have the report next month for you. Also, next month, um, Chief will be bringing about four different, um, ideas for the fire engine, um, that we've been talking about for a few years now. Um, I'm going to be going to two FEMA trainings, three this um, three days this month at the end of the month and then two next month.

Um, they're both required. FEMA now is requiring the lead executive. Well, in the past it was Kevin. U, but you need to have your one of your executives be trained in certain FEMA protocols. and I've done everything online. I actually have to go to classes. So, this is just part of that. So, if we ever get FEMA money, um you have I'm actually trained in FEMA process, etc. May 9th, Mother's Day weekend. So, make sure you tell all your um fathers and spouses and whatnot, clean out the garage for Mother's Day because that Saturday, Greg and Robert will be leading the uh cleanup day. Um class action lawsuit time. So Greg and I and David met with Oh, different topic. Like about

So there is a class action lawsuit with PFAS from 3M, which you all know back in the day. They did VHS's, they did all the styrofoam, all that stuff. Them and Dupon are paying out gazillions of dollars. Um, Greg and I met with one of the uh lawyers who were going to probably come to you all to look at uh representing the city and retaining us, the Dian retainer. We're seeing cities get $75 to $100,000 checks a year for two to three years that can be undeedicated that can go into the water fund. Oh, very that can be used to pay off certain debts.

We'll keep you up to date on that. But we're going to work pretty close pretty quickly on that with David. Hopefully I have something back to you next month to sign with the retainer for the lawyer. So if you have any questions on that, we can talk more about it because I know class actions is your your specialty. They just reached out to it is now

um well no the league the LC um they were part of it and they reached out to all the cities out here and since we have a water system um we test for PFAS that's minimal but we can still get money to help you with with with all that good stuff um because they put the plumes out there 35 years ago they do punk station. So I got a call from Senator Star's office last week. They said we're not going to fund anything under $1.5 million. So, I said, "Cool. We'll ask you for $1.5 million." Um, the narrative being that with the screens, uh, the screen dollars, and then the money on the rehab, the collateral payment that we would have to do at the state would leave us with not much car cash carry forward into the sewer fund, which I know the audit says we're great, but we're going to be spending all that money very quickly. So, having some additional money in sewer to cash carry forward will be better for us as we navigate the financial path of the sewer fund. Um, and then tomorrow after a three-month absence, we are back with El Cabbingo for Valentine's Day.

Nice. I was going to be there, but my kid has an assembly tomorrow. Sorry. So, next month I'll be back. That's it for me.

Oh, sorry. Um, there's some there's some city recording information that needed to be done real quick. So, if you look at your packet in the city quarter stuff, there was um um the incumbents must file a week before non-incumbent. So, if you're looking to rerun again, um everybody is up for election um in November except for Miss Pollson and Miss Kit Hill. Everybody, if you decide to run, you would have to run by decide to run by the 18th of August. Everybody else who's non-incumbent would run on the 25th. So, I guess it's just we're trying to find ways to get people to run and if you see incumbents not running, more people run. I don't know.

Um, we're also going to be working on updates to the website for the PDFs and other documents that are viewable. Um, ADA act requires by April 2027 for cities our size to have um to be more accessible online. So, Kenny will be working on that. And then the SEC the SEI filing period opens up on the 15th of May and closes on April 15th. Oh, yeah. Let's make sure we knock that out. March. Yes. And it closes on April 16th. Okay. So, he said May. Oh, yeah. To change that in May. Okay. Yes. So, March 15th and it closes April 15th. I know last year we had some close calls. Let's make sure we're 100% compliance before the 15th.

They will they will find you if you violate. Yes, I know. That's for me. But that's a tax deduction. Councelor reports. Uh, Council President Paul, do you have anything? Nope. Uh, councelor Gilen. Nope. Councelor Carzaw, it was good to see the superintendent today. Good job. Glad to see you in person, too. We missed Jeff. Greg, we also hope you feel better being on Zoom. Going to counselor Bros. Councelor Khill. No. Councelor Mackey. Nope. Okay. He's just ready for bed. Right.

Mayor's report is very fast because I had I was on leave for medical stuff. So I had no meetings purposely for 3 weeks. Um we already talked about the 4th of July. They're bas we're not doing anything super big. We're just going to the focus is to do it well. Um the if I was mayor contest is launched again this year. I have teamed with the mayor in McMinnville since most of the students we share a school district with. Um, Brandon already touched on uh Star's office. Um, I did send a letter um or an email to keep poking and proddding and keep that relationship going as I work with Brandon on getting state and maybe someday federal funding. But and then as uh Dr. Farah mentioned, they are looking for somebody within the city doesn't have to live in the city. someone with the vested interest of the city to be part of their long range facility task force. The way that that would be important for us to be involved in is this is how they're going to decide what they want to go after a bond [clears throat] for, which means how much. And I think it's going to be interesting to see how much they go for because in my opinion, it impacts us because people get a bond for that. And if we have to go for something not that I want to, they go, "Well, which one do I want to vote for?" So, having somebody representing Lafayette, if you are interested, let me know. If not, I'm going to go out to the community if anybody wants to. Um, we're also meeting with Brandon and I are meeting with the BFW. They want to start engaging more within the city. And other than that, I am looking for a motion to adjourn.

Second. Okay. All in favor? Hi. Anything? Did you just have that one thing you needed me to sign tonight?

Sounds like