City Council - Regular Meeting

Thank you. All right, Mr. Dulles, let's go over . Mayor, council members, if you'll all come here. Thank you to our appropriations process, it's on tonight's agenda.

The parks and rec maintenance facility needs to run on track. The Delwood Tap Project has been awarded and anticipated mid-June start. surplus properties we're still working through our attorney and there's going to probably be a hearing to get back to this biggest problem with that is once we identify the property we need to make sure we actually own the property a lot of times it's been reported wrong and probate should be maybe assigned to the water department or city solely here to go to the social under our name and another authority as part of the city So we're going through that right now. It's a lot of properties. Chief Moore is not going to be with us tonight, but those two items that he has, the technology solutions and the mitigation of speed, will be in June. I have the state federal general head office in June. And the whole cotton bill agreement, that's sitting currently today, They're still waiting on that appraisal to come back. I think the principal economy key agreement that's been proposed, their current advice is that the appraisal has to at least match what we're paying for the property. We're reducing customer service experience through the last meeting of the board. So a couple things. In your packet, you'll see a sheet that looks like this map. It's got three parcels identified off the top floor of our parking lot. We've done nothing except Tim has done a lot. He identified those three parcels in blue and put the owner, the last name of the owner, on those three parcels. We don't know if they're available, we don't know if they're suitable to poverty or anything. Just as he looked at the contents of the plan, These would be generally some tracts of land in that range of acreage that we might hit that per park. So that's just for your, you know, knowledge, it's not an exhaustive list. We can certainly expand that search, but in the timeframe, that's a good start. So we certainly go by and walk that through, if any of those properties interest you, and have further dialogue with them. Those are just some of the areas along the rough corridor that might be suitable. So, one other thing that's not in here, I'm holding this up from Q3, if you're looking for projects, our engineering department have done some great work to get you an Excel spreadsheet that they made up of dirt roads. So, I will note that Barry sent me another note after that. So, the cost in there does not include any additional right of way, acquisition, or storm water installation. Some of those dirt roads, in other words, might not be the city standard. So 30 foot width plus a single foot on either side for utilities right away. So the numbers you see on that Excel spreadsheet don't include additional right of way that would be required for stormwater installation, just taking. But those are, that's a comprehensive list of all the dirt roads and enterprise, how long they are, how many dwellings are on those roads. And then if you were to put gravel on those, for the existing road, you'd line it 24 feet and put gravel or put asphalt down on it. Those are the three items that we see. If you have any questions, we'll know right away. And then lastly, draft ordinance for modern IT solutions. So if we drafted that and we staffed it, I think we've reached a good agreement. That's on your agenda tonight. We'll introduce that a little later. We can jug it on at the next meeting. I don't know if you have anything you'd like to talk about. I thought it was good. good meeting of uh you know some of the concerns that that staff have expressed yeah i think it did

The original one that I submitted had a lot of things in there that pulled out through staff concerns, but the ultimate end goal was that we just want to make sure that we have proper security and third party auditing and a policy in place that is looked at on a annual basis to make sure that we have proper security and that our city is not at risk for it. As best as possible to make sure there's no outside threat. People come in, hack in the system to access the city.

I feel like it lays the foundation, the groundwork for that, puts the policy in place, and then requires a follower back to the council.

i think my my goals were from the head of the person i wasn't sure There's a few things that were in the original one that I was excited it would better fit the policies and the ordinance. So just requiring an annual independent cyber security assessment and that independent cannot have any association with the city or current connection with the vendor that's currently associated with the city. And then we establish a cyber security assessment policy. And then the report will be given back to the council. It's basically within 30 days of the completion of the report. That will almost certainly be done in a period of session because of the nature of the security. And then it just requires cooperation from the city, the members, and then the service providers to see as to how I'm trying to do it. and then the council will make sure that we put something of a dedicated amount out in the budget for cyber security assessment services. So, simplify it to pull out anything that could be potentially a security risk and then set up in the ordinance that yet required that policy by the ordinance so that we could, and then the council, the council's not gonna rank the policy, but the policy is presented to the council so that we can make sure that it lines up

Would this policy no longer be effective if the city ever goes away from a managed service provider and doesn't direct hires as it references a managed service provider? If they do a direct hire for IT, like if they bring IT internally instead of going in with you, would this ordinance no longer be valid? Um, I think that it would be in the sense that the third party ought to do that. Okay. So, on the second part, we said the city was asking the third party, and so we brought in the references. I just want to make sure that the ordinance, if the city grows and decides that they want to bring their IT internally and have their own, that's their own IT department. Would this live that long or would it be a limited adjustment?

I think it would be safe if we could make it unlimited at that time. You could put some language in there now that says something like that.

Because of the independence requirement here, any other relationship exists. hired internally, that would be a stipulation of the following that would be required, right?

Because our relationships are based on when we have a relationship. It should. Our city attorney is here on the legal end, but under our current system, I think that's a good idea. I think, you know, at that time, we'd be away from that if we wanted to do a couple of policies. Okay.

Any other questions on that?

I have a question for you.

What were you going to do? I didn't really get it on that.

I just brought it up to you. All right, let's review the agenda.

We're gonna roll call, open prayer, and approval of the agenda. We have consideration of the consent agenda. Impact Consent Amendment is contract billings for the amount of $719,996.87. Submit Environmental Construction, $86,193,589.32. Select all for wastewater treatment. And then Art Dura, a contract services for wastewater as well, $74,771. Southeast Construction, $158,131 for FY25 Resurfacing Phase 5. Mollie Incorporated, $2,575 for Consulting Services and Waste Water Treatment and $9,991 for FY25 Resurfacing Phase 5. S.A. Graham, 163,402 for construction on County Road 606 relocation. Park design, 34,382. Also County Road 606 relocation. Kimley-Morning Associates, 7,117. Contract service for Lansbury's signal project. Any questions on the consent? And then we'll have a general presentation, certificate of achievement. And Allison Frazier from the MSSI community has requested a permit for a community test 126. I think this is this is.

uh sort of an annual event i don't know councilman but we did it last year there was when we talked about it in the staff meeting there were no real concerns i think it runs along john's chapel is that right on the back side

so it's not a major group there uh mr brady is not going to be a leader tonight so he won't speak to that at all uh no it's a small festival in the opportunity highway for that um community that's coming to combat the society community and they have their honorable best last year this is just uh something that they're planning on doing They're going to use the church to park them. So I think from a, yeah. I think Chief Moore was satisfied with it.

We had no incidents from the event last year. We'd recommend approving it.

all right then we'll do a little more staff reports in our old business reviewing considering big recommendations for pickup trucks for the department school plan for uh consider a big recommendation for barry mox for two two visual uh cd jr for three 2026 ram 1500 4x4 approved cab pickup truck for 43 The total amount I put is $830,230. And a lot of other bids.

I was going to say that these were, this one and the next budget item were budget items that are all under budget for what we budgeted for. That first rule is present. You can see it is not related, but there's a local preference of about 5%, which is a good way to keep the business local.

Okay, sounds good. Definitely want to keep it local. Alright, then we'll consider a recommendation for uh board that repositioned to long lewis ford of the shoals for one 2026 ford f-354 truck with utility bid amount of 69 134. uh the two bids received it was the lowest bid any questions All right. Introducing health consideration recommendation from Berrymont to award to Mitchell CDJR for one 2026 Ram 2500 4x4 crew cattle pickup truck in the amount of $43,758. Looks like it was the one that was due to the drill. Same comment. And Planning Commission recommendation, we'll just introduce these. A recommendation to approve a request by Cynthia Cousins-Coffee on the 0.34 acres of land from R2 to B1 located along 3 Cousins Street. The recommendations for approval were requested by Julie White on behalf of the state to serve Elizabeth P. Zill, Hutchinson, and Charles Victor P. Zill, Jr. for the rezoning of 82.02 acres of land from Ag to R2. to R3, to bag in R2 to R3, located along the north side of Old Central Road, east side of USB 4. Recommendation to deny request by Dexter Geely Construction on behalf of O'Hare Family Revocable Trust for annexation of only 3.13 acres of land to B3. located south of Damascus Road, east of the Woodland Circle. Another recommendation is to deny our request by a district to give the restructuring of the OLC on behalf of the O'Berry family revocable trust for the annexation of 9.3 acres of land at Route 53, located south of State Highway 134, west of the Woodland Circle. and a recommendation to deny request where they could build construction on behalf of over a family vertical trust with annexations on 34.48 acres land RT located south of State Highway 134 in place of Old Circle. So then we will introduce ordinances dealing with all of those and set those public hearings for June 16th Then we introduce the ordinance as looked at earlier, require annual and independent cybersecurity assessment. Introduce Ordinance 05-19-16E, providing for the requirement for the annual and independent cybersecurity assessment of the City of Enterprise Information Systems and establishing independence requirements and providing for both the allocation and the . Relate over, promote at the next council meeting. Review and consider Resolution 05-19.6, providing for establishment of an agency and nonprofit appropriations policy for the city. I know we've discussed this. Is there anything else we want to talk about tonight on this?

Council, I just wanted to see if you had any additional questions. I think last time we talked about timeliness. You know, our intent is to approve this, to send out notification, listening to all the agencies in the past that we have appropriated money for, have retractable obligations that have been formed in this process. Any discrepancies or additional information? There's also... a 30-day extension to provide that information. We feel that if they should be able to give the information we're requesting, it also allows them some flexibility. Any questions on this?

All right, thank you. And then, authorize the bear to execute agreement for FACOM HCM services. Request from University of Missouri-Ralston Love to authorize the bear to execute a three-year agreement for FACOM for HCM services. The bill has been made in the form of $173,900 for one-time integration fee of $34,029. Anyone have questions or comments?

So we do have someone from ACON with us tonight. Okay. Thought this would be a good opportunity, maybe instead of council meetings, it would be good for Ralph and our guests to present. So in your practice, you do have a slide deck. I mean, it's kind of thin slides. It's blue. It's sort of red on it. It looks like modernizing this sort of thing. So I think you have that presentation as well here, so you can follow along.

So this is Adam Paxson. He is with ACOM. So I've spent probably, I don't know, maybe eight years Plus months reviewing various systems. Some didn't get passed, just a quick demo. Some were down here multiple times, multiple demos. And we feel the one that we have chosen is what's best for the city. So I'm gonna have Adam come up here and go over his presentation with you and that way if you have any questions also either to myself or to me. Yes, so during this time, while I've been looking at systems, I have talked to other systems also. Chief Davis has been present during some of the demos with Paycom. Barry Mott has been present with some of the demos with Paycom, I believe some of the other systems also. Yeah, so currently right now, all of our processes are painful. So paper hiring packets. I know the other week, I think Brianna went through about six or seven rooms of paper just preparing hiring packets. And then She has to take that information and then keep that information in the MUNIS manually, keep that into RSA. That information has to be sent to the local government. Then we have to keep the benefits enrollments in to health equity, BSP. So none of these systems talk to each other. So it's entering it multiple, multiple times. Time off requests are done via paper. Any status change request is done via paper. Our current performance review forms are on paper also. We don't really have an LMS that You know, it's integrated with any other HCM system that we use. Paycom does have an integrated LMS also. And then with payroll, so each admin in the department, so they have to download the time from Pay Clock, which is the time clocks that we use right now. And then they have to, you know, get that in certain format and then they send that to us and then myself and Brianna spend probably six to seven hours each on payroll Wednesday, manually keying that time into the system. So we spend a whole lot of time on just manual processes. instead of actually being out, being able to create training programs, getting out and training our managers, training our employees. And we feel that a system like Paycom will actually let us, it will free us up from a lot of those manual processes and allow us to be more strategic with the things that we do and not basically just keying in numbers

repetitive data all day long thank you mayor council members fellow leadership honestly i appreciate you guys i told everybody that i was going to try and leave this in as a little joke but i'm unbelievably honored to be here today so no in all honesty i think that was a great introduction i've had the pleasure of working with the great leadership team that you guys have been I'm privileged to kind of walk through just a high level context, who we are, what we do, the goals, the return on investment, everything for the City of Enterprise. So for the sake of simplicity, wanted to kind of boil down a lot of the time, effort, and resources that Allison, Leanne, Brianna, everybody's put into the project itself. Three main reasons why we're here today is eliminate manual processes, exactly what Allison was saying, free up a lot of strategic time. Return that back so that we can align the performance goals with the city, with the overall vision that you guys are looking to institute now and into the future. And then obviously build a leadership capacity to where not only are we freeing up free time, but we're also returning a lot of ownership, accountability, limiting liability, exposure, all of that fun stuff from human capital, payroll processes, and then ultimately the day-to-day administrative duties from the chiefs for everybody in the back office and obviously the departmental heads and supervisors.

You're a good man.

Really breaking this down bit by bit, one of the biggest areas of opportunity is, to Allison's exact point, alleviating a lot of the manual and duplicative entry that exists with paper processes or disparate back-end systems. One of the biggest benefits to what Paycom does is it is truly a unified database, so there's no unnecessary integration points. Obviously with finance, we will be able to send over all of the information post-payroll to the accounting software, that is agnostic for whatever you guys decide to do into the future. We'll make sure all of those are mapped correctly. One of the big benefits for PACOM is you actually have the team of resources to facilitate. So I always say it's not fair for an administrative team to learn a new system, turn around and train everybody else on that system. We will come in, train everybody on the parts of the system that are relevant to them, and then obviously assist in the long-term construction of a successful partnership. So, all of that to be said, we do have the single system of record. That is the backend database capacity. One of the biggest benefits from a single database is the automated decision. When it comes with everything automation in today's world, if we can standardize the repeatable processes, we're only left with the one-off complexities. So that alleviates a lot of administrative burden just from day in and day out processes. And then audit-ready reporting, FLSA, the overtime automation, real-time labor analytics, Some of the biggest areas for, we'll call it line items of expenditures for any business, municipalities, whatever the case may be, is labor and benefits. And if we have the ability to give real-time insights into those biggest variables, then at the end of the day, we want to turn a process that is traditionally reactive into a proactive process so that everybody has point-in-time reporting. But we also have the ability to look forward and make sure that we're not... Extending more resources than necessary when it comes to things like unwarranted overtime or scheduling gaps or learning, development, performance, training, all of that. Thank you. So, just kind of before and after. Obviously, payroll is processed manually. We go through. The team is phenomenal, honestly, at what they do. I think the system, the biggest benefit is just going to be freeing up time so that they can focus on more strategic initiatives. Really, right now, we want to turn everything over to the employees so that they can verify the accuracy prior to payroll being submitted. It is something that is unique to Paycom, and the only reason we can do that is because of the employee engagement strategy, as well as the single database architecture. It just makes it very easy, and as consumer-grade technology continues to indoctrinate our lives, just bringing that right back into the workplace so that everybody has a cohesive system, from the frontline employees all the way to the administrative offices. HR processes, hires, status changes, terminations, all of these require individual departmental supervision. Obviously, it flows to the back office. With Paycom, we just build those workflows into the system so that everything can be done expeditiously fast. And then time cards, that is the biggest variable to a pay period operation. So at the end of the day, if we can digitize it, but ultimately make that more proactive, if there is any missing gaps in the payroll process, we want to find those and fix those prior to the end of the pay period. And then lastly, benefits enrollment. It's usually everybody's favorite time of the year, but really with benefits, what we want to do is give employees visibility. It's a great offering that you guys have, making sure that people have visibility into it. Obviously, it changes the game when it comes to retention initiatives. It changes a lot of things when employees have visibility into their retirement, into their pay gap, into the shifts and labor that they had worked throughout that pay period. giving them visibility into it is going to change the way that ultimately everybody is interacting with technology and then down at the bottom some extrapolated ROI hopefully one of our biggest areas is to reduce payroll processing time when the errors are found in bits before the end of the pay period we don't have to do it at the end so traditionally what we see is anywhere between a 50 to 80 percent reduction in payroll processing time throughout the analysis conversations that I've had with the administrative teams Upwards of about 5,000 hours can be returned for strategic full-time initiatives. It's the equivalent of about two full-time employees who have a time savings based on a 2,080-hour work week. 40 hours a week, 52 weeks out of the year. So zero redundant data entry points and employee self-service is the way that we're going to construct and reverse engineer all of this ROI. And if you wouldn't mind, good man. So who we are, what we do, I know I kind of alluded to it a little bit, but four main reasons. It is the architecture itself. That's where everything starts, is the single database architecture. When we have everything in one place, we can get employees to utilize the technology. It just makes it easy. I always say, my grandma on Facebook likes on my 30th birthday post, and then I do. But when it comes time to getting her passwords reset or anything like that, it gets a little bit more challenging. So if we make it simple for employees to adopt the technology, that's where we see utilization come from, and ultimately utilization equals return on investment when we're talking about something like human capital. The last two is real-time data, analytics, point-in-time accuracy, having time and pay sleep together in a live system, in a live database. That's where all of the feedback comes from, from different scheduling groups, from time and attendance, feeding into different shift differentials. I know you guys have arguably one of the most complex pay period operational structures out of any industry. We've specialized in municipalities for a very, very long time. And last but not least, it is purpose-built for compliance initiatives, right? As the world becomes more and more litigious, if we can remove some of the liability and exposure off of the organization and ultimately the administrative teams, that further frees them up to focus on more strategic initiatives. Thank you. So the important parts, right? This is kind of where every CFO that I talk to is usually, all right, this is my conversation. So when we start to kind of look at where the ROI is going to come from, Alison had alluded to it with the paper processes that exist today, eliminate all of that, right? Everything has a line item associated with it if we're able to keep not everything is digitized, but automated, it really does change the game in terms of where efficiency is coming from. So we have a couple of different systems that exist today that need duplicative entry. We have an onboarding packet that needs keyed into a handful of various different systems. It just delays. We have to wait for employees to give us the accurate information. If we can't read handwriting, we have to go back, redo this process. But if it's all keyed in, the system has business logic built in to where everything is capital. You're talking about a 99, everything's black and white. It eliminates a lot of, we'll call it, rework that has to occur. And then payroll does consume an immense amount of hours. Obviously, the administrative team is responsible for everybody's day of work. It's payday. So if we can alleviate the amount of buildup that goes into payroll, not only from the back office, but the frontline superintendents, the direct supervisors, department heads, everybody else that's in an administrative capacity, it's up to you guys for the creative liberties that you can have to reallocate that time. ACA, year-end processing, W2s, 1085Cs, all of that stuff will be kind of the liability is on Paycom. We assume all of that responsibility. leading up to the end of the year, everything should be done proactively so that just expeditiously gets through year-end processing. And then from an underutilized spend, one of the big things I always talk about is it's not necessarily an unperceived cost. We have costs for different systems that exist today. It's how much are we using the systems and are we getting a return on that investment. So there are a handful of systems that we will be able to consolidate and not only streamline those processes, but ultimately roll that cost into a single solution that is ultimately gonna go back into implementation. And then lastly, I said enough, right? It's strategic time. That's really what we want. If we shift the initiatives from kind of data management ownership to strategic initiatives, it really does change the way that an administrative team or a direct manager can kind of upskill, train, develop the entire workforce and correlate that directly back to this is the initiatives for where you guys want to take the city of enterprise now and into the future. Thank you. This is a breakdown of some of the areas where time savings is going to occur. Re-envisioning all of the time displacement. B.E.T.T.Y. is what we call Payroll. I always make the joke, give a marketing team an inch, they pick them up. It is an acronym. It stands for the Better Employee Transaction Interface. Payroll is obviously our favorite day of the week. It should not be the climactic event of a pay period. In Paycom, it's really not. Payroll is all about finding a needle in a stack, and our system is the magnet that draws those needles to the forefront so that we can find and fix the errors before submission. Onboarding, time and attendance, and applicant tracking round out the next three biggest areas for a total hours returned of 5,416. So a little over two full-time employees, but really at the end of the day, this is going to change the way that not only data accuracy is housed in the system, giving you guys proficient data and analytics to make strategic decisions and ultimately notice trends before we call it those trends that pass. So again, one of the biggest things that I always say is turning a reactive process into a proactive process gives us a lot more data and analytics to make future decisions possible. Thank you. to walk through pretty much what this process looks like. I never approached these conversations from a naivete standpoint. Totally am aware that everybody here has full-time jobs, right? When is going on, it's not like we want to pull you away from the full-time responsibilities of what goes on from running a city. You guys are the backbone of the social fabric for the City of Enterprise. So what we want to do is take a little bit of a different approach. We have ballparked an August go-live. It gives you guys about a 12-week timeline broken out into three very simple steps. Everything that you can see in your packets and on the screen in blue is going to be data extraction. So we clean up a lot of that data. It's pretty much garbage in, garbage out is the analogy that I use. We can clean all of that data up, have a very clean, cohesive system at the time of what is in orange or yellow, whichever way you look at that, is going to be what we call system configuration. Building the solution around the workflows for each of the end user. And then as I alluded to before, everything in green is going to be employee trainings. So executive teams, administrative teams, managerial teams, employees, every single person is going to need to get trained on the parts of the system that are relevant to them. And then that way we can ensure adoption actually occurs. And like I said, it's not fair for Leanne, for Allison, for Brianna. go in and learn a brand new system and then turn around and train everybody in the city on how to use that system we do have a one-on-one approach so it is a very tailored dedicated model in order to ensure that utilization occurs And last but not least, just as a kind of a synopsis, put a little bow on it, as my mom always said, we really do want to deliver a single modern platform. This does just return a lot of ownership and accountability back to employees. The four big areas of kind of strategic focus have been around the compliance initiatives, making sure every T is crossed, every I is dotted, having automation amongst the day-to-day operational workflows. This should alleviate a lot of stress from administrative team members as well as direct supervisors. And then, obviously, ensuring that we have the ROI. That is one of the big things. We have what we call a client health index, so we are consistently measuring the utilization within the system. If there are trainings that need to occur, we have a pocket of managers who are not utilizing the system to the fullest extent, we will ask, hey, can we come back out, retrain these individuals on these parts of the system, And we further ensuring that ROI is captured. And then last but not least, taxpayers are served well. I am very cognizant that you guys aren't necessarily venture capital groups or private equities, so we have to make sure that we're doing good stewards of the resources. And if I'm going to ask you for funds, we have to make sure that we are delivering on a part of the partnership. That is all that I had in the presentation itself. I am more than happy to do, we'll call it a demonstration, a walkthrough of anything that you guys want to see or answer any questions.

Thank you very much. The next item on the agenda is to execute the pre-marked sub-license agreement here at Main Street, Alabama.

Do we have to do the same thing? Nothing to do with that.

And then we're here for the sub-special work authorization agreement. I'll push this material back.

. . . . . .

And Board of Appointments.

We have a Board of Appointments for Innovator and Provider today. Do we approve it? Okay.

Okay. Okay. So I'm going to nominate for it.

Thank you.

All right, so bigger advisory board, seat number five.

Oh, this is one.

Advisory, bigger advisory. Seat number one.

Yes, sir.

And uh, just revealed the board C5. Also now, I was going to uh, not make a And then when they can already see five. So that. Library Board Seat 3.

Then library Board Seat 4.

And then public building authority, seat one.

Alright, public building authority, seat two.

um is I want to work towards seat 4E. Seat 4, let's go over there. And I'm going to leave you on that for now. I'm going to work towards seat 4E. I'm going to leave you on that for now. Zone Board Adjustment Seat 4.

Zone Board Adjustment Seat 7S-N.

And Ms. Richards, would you go to the nomination, please?

I do.

Mr. Kirk. Ms. Bilden?

Kirk A. Martinez.

I thought you would give me a good last name.

Sorry. Mr. Bates. Of course. All right.

And then after those nominations, then we'll close all those. Mayor's report and council member comments. Any questions on the agenda?

Mayor and council, if you look in your package, you'll see something that starts off with private systems die down. Every so often, the legislature passes something that will allow our municipalities and the UAA and the states and our state to do a cost of living adjustment. So I think the last time the city had the opportunity to do that was four years ago. Registration recently passed in the Governor-in-Firm Act 2010-6608, which allows this value-specific and cost-revenue adjustment for retirees. Which you'll read in the second paragraph, it's a one-time, one-sum payment, $1 for each month of service spent through the retirees' account. In total, that's $30,501. So the reason we're bringing this to you is we have to act on this and adopt the resolution should you affirm that you would like to do this by August 31st and send that notification. So as soon as we do that, we're better prepared to do it. And speaking of our CFO, the recommendation would be if we decide to do a check instead of releasing our other annual amount allocated for RSA accounts. So that would mean by August 31st, we would send them a check for over $30,000 in RSA. Again, one time doesn't carry over your unit. It's just a one-time cost of the investment. if you would like us to move forward with it, obviously you could kind of give a thumbs up or thumbs down if you thought that would be the case for our next, you know, agenda or one, obviously, before August. Very good.

Mr. Dewey?

So we send this in and the RSA spreads it effectively across? Yeah, each one of these individuals . All right, that's the end of the work session.

We will continue in two minutes. Yeah. i was just trying i was just waiting Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. So my screen is flashing white. Thank you. Thank you. Thank you. We'll call this meeting to the city council's order. Let the record show that all members of the council are in attendance. Let's thank the vote for the third, and the board for the second.

Father, we give you great thanks for this evening. On this election day, we give you thanks for our elected officials that served before us tonight. We just pray that you strengthen them in all power and wisdom and discernment and all of their leadership and the things that they do to continue to make enterprise a great city of progress. Father, we give you thanks for this wonderful city that we live in, and that we have the chance to serve and to voice our opinions through the local city council and through our local politics. And we just pray, Father, that you bless them in all ways, bless our city, bless those that are gathered here tonight, and bless as kind as they be. In the name of Christ, we pray. Amen. Amen.

I call for a motion to approve the agenda of the meeting as submitted. All in favor say aye. Aye. Opposed, same sign. Motion carries. Now we should consider the consent agenda. All matters listed within the consent agenda and administrative each member of the council or with you are considered to be routine and will be enacted by one motion of the city council with no separate discussion. If separate discussion is desired, item A may be removed from the consent agenda and placed on the regular agenda by the request of a member of the city council. A call for a motion to approve the consent agenda as presented. Move to approve the consent agenda as presented. Second. We have a motion and a second. Any further discussion? All in favor say aye. Aye. All opposed, same sign. Motion carries. Mayor Cooper, do we have a presentation tonight tonight?

First, I would like to say good evening to everyone. Welcome to our new city council meeting. Again, I would love to call John Coles to come up front. At this time, I would like to invite John up and he's here and his family. And this is a special recognition. Tonight, we are proud to recognize an outstanding young musician from our community. Young Gold has been selected as one of the only ten finalists of the 2026 Alabama Allstate Solo Festival, an incredible accomplishment that reflects both exceptional talent and a tremendous amount of hard work and dedication. This achievement is made even more special because John Cole is the only student in the school history to earn this distinction. As many of you know, music has always held a special place in my heart. Come by Copping Hill or Copping Hill Road and you'll hear the trumpet going sometime. I played the trumpet myself and spent many years as the band director. So I understand the discipline, the preparation and passion it takes to perform at this level. We congratulate you, and we know that you're going to do well. You deserve this honor. I will now present you with a certificate. Okay, it says Certificate of Achievement. This certificate is proudly awarded to John Cole Scherzer. in recognition of your selection as one of the only finalists of the 2026 Alabama Allstate Solo Festival. In honor of your outstanding and dedicated musician and achievement, and the only student in the history of the city of Enterprise who earned this prestigious distinction, in witness thereof, I have unto set my hand caused the seal of the city of Enterprise to be affixed this 19th day of May, 2026. William E. Cooper, mayor. God bless you.

We have a request for permit from Allison Frazier, Lethal Disciple Neighborhood Network. The permit is the following. Lethal Disciple Community Festival, 1.6, 10 a.m. to 3 p.m. Saturday, May 30th, or the main day is Saturday, June 6th. Street closure, 9 a.m. to 4 p.m. Boycott, Bell Street. Approved by staff and police. Discussion? No motion.

I move to approve the move in place as submitted.

Second. All in favor say aye. Aye. All in favor say sign. Motion carries. Now it's the part of the meeting where anyone who intends to deny your wishes to address the council may do so for three minutes. If there's a public hearing on the agenda for the topic you are concerned with, just wait until that public hearing opens to address the council. The chief, staff, mayor, and council will respond to your comments during the appointment times later in the meeting. The benefit of disrupting the disparaging comments will not be tolerated. If you're found out of order, your privileges can and will be revoked. Does anyone wish to address the council at this time? Seeing none, we'll move on to staff reports. Are there any staff that needs to make their report? All right. Then we'll move to elder business. I introduce and call for consideration of a recommendation from Barry Mott, bid purchasing agent, to award bid requisition number 2026-03 to Mitchell C.D.G.R. for three 2026 Ram 1500 4x4 crew cab pickup trucks at $43,410 each for a total amount not to exceed $130,230. Other bids received are as follows. Donwood Chevrolet, $43,320. Buster Miles Ford, $44,178. Buster Miles Chevrolet, $44,200. Styrus Ford, state bid list, $44,389. Landers McLarty DCJR, $44,609. Woody Folsom of Douglas, $45,500. Long Middle Ford of the Shoals, $47,000. The winning bid was just slightly over the lowest bid, but being local, we have at least 5% of the way to be able to award to a local company. So that was given to the Central CPA PR. Do I have a motion? Move to award bid requisition number

2026-03 Mitchell C.J.R. The total amount not to exceed $130,233. Second. Any further discussion? All in favor say aye.

Aye. All those in favor say aye. Motion carries. We introduce a call for consideration of a recommendation from Barry Mott, Fitch Truck Racing, Connecticut, to award bid requisition number 2026-04, the long lowest Ford of the show, for one 2026 Ford F350 4x4 crew cab pickup truck, with utility bid in the amount of $69,134. Other bids received are as follows. Styros Ford, state bid list, $70,791. Do I have a motion?

I move to award the bid requisition number 2026, Carol Ford, John Lewis Ford, and Schultz in the amount of $69,134.

Any further discussion? All in favor say, aye. Aye. All opposed, same sign. Before we move on, these are pleasured items that I believe came in under pleasure. Introducing call for consideration of recommendation from Barry Mott, bid purchasing agent, to award bid requisition number 202605 to Mitchell C.D.J.R. for one 2026 Ram 2500 4-wheel crew cab pickup truck in the amount of $43,758. Other bids received are as follows. Landers McClarty C.J.R., $45,220. Stuyvesant CDJR State Bid List $46,285. Woody Folsom & Douglas $47,500. Stuyvesant Ford State Bid List $48,043. Buster Miles Chevrolet Option 1 $48,900. Buster Miles Ford Option 1 $48,900. Donahue Chevrolet $51,360. Buster Miles Chevrolet Option 2 $51,500. Buster-Mollis Board, option two, $51,994. Buster-Mollis Board, option three, $53,900. We'll have a motion.

Move to award bid requisition number 2026-05, essential T-E-J-R, with an amount of $43,758. Second. Any further discussion?

All in favor say aye. Aye. All opposed say sign. Motion carries. I introduce for the record the following recommendations from the Enterprise Planning Commission. A recommendation to approve a request by Cynthia Covington-Scott for the rezoning of 0.34 acres of land from R2, medium-density, single-family residential district to B1, business district, located at 103 Covington Street. A recommendation to approve a request by Joy White on behalf of the estate of Sarah Elizabeth Bezell Hutchinson and Charles Vickers Bezell Jr. for the rezoning of 82.02 acres of land from Ag Agriculture District to R2 Medium Density Single Family Residential District to R3 High Density Single Family Residential District located along the north side of Old Salem Road and east side of US 84. A recommendation to deny a request by Dexter Field and Construction LLC on behalf of O'Berry Family Revocable Trust for the annexation and zoning of 3.13 acres of land to B3 Highway Commercial District located south of Damascus Road, State Highway 134 and east of the Royal Circle. A recommendation to deny a request to identify construction LLC on behalf of O'Reary Family Removable Trust with annexation of only 9.3 acres of land to B3 Highway Commercial District located south. of State Highway 134 and west of Oldwood Circle. A recommendation to deny a request by Dexter Geely Construction LLC on behalf of O'Garey Family Recruitable Trust for the annexation zoning of 34.48 acres of land to RT Townhouse Residential District located south of State Highway 134 and west of Oldwood Circle. Introduce ordinance 05-19-26 providing for the rezone of 134 acres of land owned by Cynthia Covington Scott from R2 medium density single family residential district to B1 business district located at 103 Covington Street. I call for a public hearing to be held at the regular meeting scheduled for June 16, 2026. Introduce ordinance profile 19.8, providing for the rezoning of 82.02 acres of land owned by the estate of Sarah Elizabeth Beazell Hutchinson and Charles Vickers Beazell Jr. from the Ag, Agriculture District and R2, medium-density single-family district to R3, high-density single-family residential district located along the north side of Old Salem Road and east side of USA 4. Call for a public hearing to be held at the regular meeting scheduled for June 16, 2026. Introduce Ordinance 05-19-26B, provided for the annexation and zoning of the 3.13 acres of land owned by O'Berry Family and Local Trust into the city limits and to establish the zoning of B3 Highway Commercial District. Call for a public hearing to be held at the regular meeting scheduled for June 16, 2026. Introduce Ordinance 05-19-26C, provided for the annexation and zoning of 9.3 acres of land owned by O'Berry Family or Local Trust into the city limits and to establish zoning of B3 Highway Commercial District. Call for a public hearing to be held at the regular meeting scheduled for June 16, 2026. Here is Ordinance 05-19-26D, providing for the annexation and zoning of 34.48 acres of land owned by O'Berry Family Revocable Trust and the City Limits and to establish zoning of R.T. Townhouse Residential District. Call for a public hearing to be held at the regular meeting scheduled for June 16, 2026. Introduce Ordinance 0519.6E, providing for the requirement of an annual independent cybersecurity assessment with the City of Enterprise Information Systems, establishing independence requirements, and providing for budget allocation and an effective date. This will be held over to the next council meeting for consideration. Introduce a call for consideration of resolution 0519.6, providing for the establishment of an agency and nonprofit appropriations policy for the city of Enterprise.

Move to that resolution, 0519.6. Second. Any further discussion?

All in favor say aye. Aye. All in favor say sign. Motion carries. Introducing call for consideration of a request from human resources director Allison Love to authorize the mayor to execute a three year agreement with takeoff for HCM services at a total estimated annual cost of $173,891.53 and a one time integration fee of $34,029.34. Do I have a motion?

Move to authorize the Mayor to execute a three-year agreement to pay costs for H-CDN services after closing. Second.

Any further discussion? All in favor say aye. Aye. All opposed, same sign. Motion carries. Call for a motion to authorize the Mayor to execute a trademark sub-license agreement with Main Street Alabama to provide Main Street aircraft with certain rights to use the National Main Street Center's incorporated name and trademark.

I move to authorize the match to keep the agreement with Main Street, Alabama City. Second.

Further discussion? All in favor say aye. Aye. All opposed, same sign. Motion carries. Introducing call for consideration of the special work authorization SWA agreement with the Alabama Department of Transportation, providing for the city's purchasing materials for the construction of a traffic signal at the intersection of State Road 167 and Slaylon Road at an estimated cost of $200,000. Do I have a motion? Move to approve the Special Work Authorization Agreement with I-9S. Second. Any further discussion? All in favor say aye. Aye. All opposed, same sign. Motion carries. Introducing a request from Auti, Inc., doing business as Pastella Italian Restaurant for a restaurant retail liquor license located at 116 South Main Street. I call for a public hearing to be held at the regular scheduled meeting for June 2nd, 2026. I call for nominations for the Incubator Advisory Committee, Seat 1. for a four-year term beginning July 1, 2026 and ending June 30, 2030. This position is currently held by Larry Milner. I open the floor for nominations for Incubator Advisor Committee Seat 1. And I will nominate Larry Milner to Incubator Advisor Committee Seat 1. Hearing none, I will close the nomination and call for a motion to appoint Larry Milner to the Incubator Advisory Committee C-1.

I vote to appoint Larry Milner to the Incubator Advisory Committee C-1.

Any further discussion? All in favor say aye. Aye. All opposed say sign. Motion carries. Call for nominations for the incubator advisory committee seat 5 for a term ending June 30, 2029. The position is currently held by Carl Holbrook. Open the floor for nominations for the incubator advisory committee seat 5. I nominate Carl Holbrook for the incubator advisory committee seat 5. Any other nominations? Hearing none, close the nominations and call for a motion to appoint Carl Holbrook to the Incubator Advisory Committee, Seat 5. Move to appoint Carl Holbrook to the Incubator Advisory Committee, Seat 5.

Second.

Any further discussion? All in favor say aye. Aye. All those against aye. Motion carries. All for nominations to the Industrial Development Board Seat 5 for a six-year term beginning July 1, 2026 and ending June 30, 2032. The position is currently vacant. Over the floor for nominations to the Industrial Development Board Seat 5. I'd like to nominate Turner Townsend to the Industrial Development Board Seat 5 for any other nominations. Hearing none, we'll close these nominations and call for a motion to appoint Kirk Townsend to the Industrial Development Board, Seat 5. Move to appoint Trevor Temple to the Industrial Development Board, Seat 5. Second. Any further discussion? All in favor say aye. Aye. All opposed say sign. Motion carries. Call for nominations to the Land Bank Authority Seat 5 for a term ending June 30, 2030. The position is currently held by Chris Rogers. I now open the floor for nominations to the Land Bank Authority Seat 5. I'll nominate Chris Rogers to the Land Bank Authority Seat 5. Any other nominations? Hearing none, I'll close the nominations and call for a motion to appoint Chris Rogers to Land Bank Authority Seat 5. I move to the point where it's probably the same thing until we see time. Second. Any further discussion? All in favor say aye. Aye. All those in favor say aye. Motion carries. Call for nominations to Enterprise Library Board Seat 3 for a four-year term beginning July 1, 2026 and ending June 30, 2030. The position is currently held by Rhonda Bauer. I open the floor for nominations to the Enterprise Library Board Seat 3. I'd like, to my honor, to nominate Jake Versailles for the Enterprise Library Board Seat 3. Are there any other nominations? Hearing none, I close the nomination and call for a motion to appoint Jay to sign the Enterprise Library Board C-3. I move to appoint Jay to sign the Enterprise Library Board C-3. Second. Any further discussion? All in favor say aye. Aye. All in favor say aye. Motion carries. Call for nominations to the Enterprise Library Board Seat 4 for a four-year term beginning July 1st, 2026 and ending June 30th, 2030. The position is currently held by Obita Kenrya. Open the floor for nominations to the Enterprise Library Board Seat 4.

I nominate Obita Kenrya to the Enterprise Library Board Seat 4.

Any other nominations? Hearing none, I'll close the nomination and call for a motion to appoint Ovita Carey to Enterprise Library Board, Seat 4.

I move to call Ovita Carey to Enterprise Library Board, Seat 4.

Second. Any further discussion? All in favor say aye. Aye. All opposed, same sign. Motion carries. We're going to table the Public Building Authority Seat 1 to the next meeting. Public Building Authority Seat 2. We're called for a nomination to the Public Building Authority Seat 2 for a term ending June 30th, 2031. The position is currently held by Joe Paul Stewart. Open the floor for nominations to the Public Building Authority Seat 2. I'll nominate Joe Paul Stewart to the public building authority seat two. Are there any other nominations? Hearing none, I'll close the nomination and call for a motion to appoint Joe Paul Stewart to the public building authority seat two. I move to appoint Joe Paul Stewart to the public building authority seat two. Second. Any further discussion? All in favor say aye. Aye. All opposed same sign. Motion carried. Call for nominations to the Public Building Authority Seat 6 for a term ending June 30th, 2029. The position is currently vacant. Open the floor for nominations to the Public Building Authority Seat 6. I nominate Rob Rhodes to the Public Building Authority Seat 6. Are there any other nominees? Hearing none, I'll close the nomination and call for a motion to appoint Rob Rhodes to fill the building at door C6. I move to appoint Rob Rhodes to fill the building at door C6. Second. Any further discussion? All in favor say aye. Aye. All opposed say sign. Motion carries. Call for nominations to the Enterprise Board of Works Board at seat 3 for a six-year program beginning July 1, 2026, ending June 30, 2032. The position is currently held by Ben Beckham Jr. Open the floor for nominations to the Enterprise Board of Works Board at seat 3. Call for nominations to the Enterprise Board of Works Board at seat 3 for any other nominations. Hearing none, I close the nominations and call for a motion to appoint Ben Beckham Jr. to the Enterprise Board of Boards, Seat 3. I move to appoint Ben Beckham Jr. to the Enterprise Board of Boards, Seat 3.

Second.

Any further discussion? All in favor say aye. Aye. All those in favor sign. Motion carries. Call for nominations to the Enterprise Board of Works Board Seat 4 for a six-year term beginning July 1, 2026 and ending June 30, 2032. The position is currently held by John L. Mitchell, Jr. Open the floor for nominations to the Enterprise Board of Works Board Seat 4. I nominate John L. Mitchell, Jr. to the Enterprise Board of Works Board Seat 4. Are there any other nominations? Hearing none, close the nominations and call for a motion to appoint John L. Mitchell Jr. to Enterprise Water Works Board C4. Move to appoint John L. Mitchell Jr. to Enterprise Water Works Board C4. Second. Any further discussion? All in favor say aye. Aye. All opposed, same sign. Motion carries. Call for nominations to the Zoning Board of Adjustment Seat 3 for a three-year term beginning July 1, 2026 and ending June 30, 2029. The position is currently held by Steve Nagy. Open the floor for nominations to the Zoning Board of Adjustment Seat 3. I nominate Steve Nagy to the Zoning Board of Adjustment Seat 3. Are there any other nominations? Hearing none, close the nomination and call for a motion to appoint Steve Nagy to the Zoning Board of Adjustment Seat 3. Move to appoint Steve Nagy to the Zoning Board of Adjustment Seat 3. Any further discussion? All in favor say aye. Aye. All opposed say aye. Motion carries. Call for nominations to the Zoning Board of Adjustment Seat 4 for a three-year term beginning June 1, 2026 and ending June 30, 2029. The position is currently held by Warren Dyer. Open the floor for nominations to the Zoning Board of Adjustment Seat 4. I'll have an 8 Warren to the Zoning Board of Adjustment Seat 4. Are there any other nominations? Hearing none, I'll close the nominations and call for a motion to appoint Warren Bowering to the Zoning Board of the Jesuit Seat 4. I move to appoint Warren Bowering to the Zoning Board of the Jesuit Seat 4. Any further discussion? All in favor say aye. Aye. All those in favor sign. Motion carries. Call for nominations to the Zoning Board of the Jesuit Seat 4. 7SN for a term ending June 30, 2027. The position is currently vacant. Open the floor for nominations to the zoning board for adjustment seat 7SN.

I nominate Kurt Inch to the zoning board for adjustment seat 7, seat 7, SDN.

Are there any other nominations? Hearing none, close the nomination and call for a motion to appoint Kirk Finch to the Zoning Board of Adjustment, Seat 7SN.

I move to appoint Kirk Finch to the Zoning Board of Adjustment, Seat 7SN. Okay.

Any further discussion? All in favor say aye. Aye. All opposed, same sign. Motion carries. Mayor, do you have a report for us?

Thank you, Mr. President. This Thursday afternoon, with the five of the students, we're graduating from Enterprise High School. We are incredibly proud of the class of 2026 and all they have accomplished, including achieving an impressive grade average GPA of 3.43. We congratulate those students, their families, teachers, and school staff on the important milestone. And we wish each graduate continued success in the future as we approach the upcoming Memorial Day holiday and the unofficial start of summer. I would also like to remind everyone that there will be changes to the garbage collection scheduled next week. The collection delayed by one day following the holiday. Finally, I encourage everyone to have a safe Memorial Day weekend. Enjoy time with family and friends. And remember the men and women who gave their lives in service to our country. Please stay safe and continue looking out for one another as we head into the summer season. Thank you.

Everyone for coming tonight and thank you for presenting to us the payroll transition. I'm excited about the improvements to the Intersection Act. I'm going to say I'm happy for you. I appreciate your diligence.

I'll second what Council Member Rich just said about Allison and Brianna and just the amount of work they put on for you guys for all those years and hopefully that this new development will give you all the time to give it up as much for the employees that y'all put on the back part of it. And that's kind of the wish for the council for you guys and make y'all a little more efficient. As always, thank you very much for coming, Mr. Fitch. Thank you for agreeing to be on the board of justice. I don't know how much it pays, but I'm sure it's a lot. Thank you, everyone. Well, thank you, everyone, for coming back. Thank you, everyone, for watching this and being able to listen on our site. We appreciate all the service. Thank you, partner. Thank you. Thank you for setting up the library board. We appreciate that. Thank you again to the Department. They worked a little thingy to develop some stuff. This is going to stay in the lifestyle. But for all our folks out there, thank you to the young man who pulled this down totally. That's quite true. Thank you. Thank you God bless everyone. Especially thank you to our workers. They do an outstanding job. First responders, everyone. It keeps this city going each and every day. Thank you.

Thank you for everybody that is serving. You guys all sat through a lot of board nominations. And for us on this side, it's calling people, asking if they will serve or continue to serve. There's no pain. But I know what I'm doing. I'm sorry. So it's a labor of love, and I appreciate everybody that commits themselves to the work that Christ needs them to do. So I appreciate that, and thank you for all that you have agreed to serve. for the payroll again if we're close to that 50 500 hours uh on that return investment the software takes for itself i mean it's pretty much you can calculate if you're getting pretty close we're just washing out paperwork so that's a lot of what this council wanted to do if you use technology to become more efficient a little more lean uh to be a forceful supplier this does exactly that um and i can't imagine how much And to our EHS grads. Fourth one in my home graduating from EHS. So we can say EHS is the best. So very happy to have her graduating and all of our other graduates graduating this week from Penn and Rice County. Congratulations on that today.

Thank you all for coming. I'm just going to say good luck at 100 states of mind. We are adjourned.