Board of Aldermen - Regular Meeting

Good evening. This June 16th, 2026 Board of Aldermen meeting is hereby called to order. We have with us tonight Dr. Stan May from Emanuel Baptist Church to lead our invocation. The Pledge of Allegiance will be led by me after the invocation. Please stand.

Before we pray, just one word of scripture. Then Daniel distinguished himself above the governors and satraps because an excellent spirit was in him. His enemies could find no charge or fault because he was faithful, nor was there any error or fault found in him. Daniel is one of the heroes of the Bible, but the reality is Daniel was a government bureaucrat. But God used him in a mighty way to make two kingdoms. effective kingdoms, and bring glory to himself. So I want to pray for you tonight. Father, thank you for this night. Thank you for the opportunity to serve you. Thank you for these precious people whom you have raised up to lead this city. I thank you for them. I thank you that they take you seriously. They take their work seriously, and I pray you would honor them for it. I pray that you would bless Mayor Adams and give him wisdom to lead our city. I pray you would bless Chief Garcia and Chief Fletcher. Your mighty hand would be upon each of them. You would protect our firefighters and our police officers. You would keep them safe. I pray you would bless those who take care of the properties and grounds. Lord, you would watch over them. And I pray you would bless our aldermen. I thank you for each of them. I pray you would bless Gil. Earhart and Sissy. You'd bless George Collins and Jan Aldridge. You'd bless Pat Hamilton and Don Gammage and you'd bless David Wallace and Dale Dickerson. Father, would you give each of them the wisdom that they need to do your will and would you raise them up to be Daniels in a world that is watching for whom it will make a difference both for now and for eternity and I ask it in Jesus' name. Amen. Thank you, Pastor.

Salute. Thank you, be seated. Just as a reminder, this meeting is streamed live on the city's YouTube channel and also archived for playback. And you do see the clerk's notes you had earlier. If you plan to make public comments on the public comments items on the agenda today, if you will pick up one of the blue comment cards, and they are where? Okay, up here, Bob. Ms. Tina Stewart, complete that card and give it to her, please, and you'll be called on at the appropriate time. Ms. Stewart, would you conduct roll call?

Aldridge here Collins here Dickerson here your heart here damage here Hamilton here wall.

Thank you all present so obviously quorum established board you've had since Friday and have before you the consent agenda items one through 25 any questions about those items comments or motions. Mr Wallace motion to approve is your second second second miss Hamilton in discussion. All in favor. All opposed motion carries. Okay, thank you. I was looking for announcements. I didn't think we had any. Okay, board. Did you have any announcements? I don't have any at this particular time. Anything from any of you for announcements? You have the minutes of the meeting of June the 2nd before you as well. Any questions on those minutes or modifications or motions? Mr. Collins, motion to approve.

Second.

Second, Mr. Gambage. Any discussion? All in favor? Aye. All opposed? Motion carries. under planning could under planning commission all businesses, the public hearing day for consideration action on motion declare in the condition of the following property to be a minutes to the public health and safety and direct and either the city staff or contract labor to clean the property forthwith the will sue enterprise Southeast portion of state line road lot number 2, 0, 7. This was table at last meeting because of potential cleanup, I believe, and table for today's date is anyone here on behalf of that property. If you are, please raise your hand if you're here to speak on behalf of it, either for it or against it. Seeing none. Update, please. Dr. Song.

Before you is this piece of property which you did table at the meeting in May to give the property owner some time to probably cut it for hay. We actually took this picture today, this morning. The property has not been cleaned. Long German Town Road is still in the same condition you had it last month. In fact, it's overgrown. STAFF'S RECOMMENDATION WILL BE FOR THE BOARD TO DECLARE IT A MENACE TO PUBLIC HEALTH AND SAFETY AND DIRECT CITY STAFF OR CONTRACT LEVEL TO BE USED IN CLEANING THE PROPERTY. THANK YOU.

THANK YOU, DR. SONG. ANY QUESTIONS, BOARD?

NO, SIR. especially additional discussion all in favor aye aye all opposed motion carries it's a consent item under planning commission which is to set the public hearing date for july the 21st for the agricultural district referred to as the soto renovation district this is just a set of eight

Yes, sir. We received an email just about an hour or two ago from the applicant requesting that a public hearing should rather be set for August 4th because of conflicts in the schedule for the applicant's team, essentially. We probably will not ask for another continuous

but indicate to them that we don't want to second continuous because this is a large public comment item that's raised a lot of comments that the planning Commission and I'm sure our meeting as well have public comments so we really don't want to continue again we want to go with that day. Is there a motion and second for this to be set for August the 4th. College motion. Second Dickerson all in favor. All opposed motion carries. Item to consideration of application for the final plan of center Hill farms phase 2 submitted by Alex Kanye in our builders on behalf of property owner John McBride. The request is to create 62 single-family residential lots and six common open spaces from 23.78 plus and minus acres. The subject property is on PUD planned unit development district and is located on the west side of Center Hill Road beginning at the north end of Lucy Drive. Staff report, please.

May I demand the subject property. The entire center he found subdivision allies out of highway 302 just west of center he wrote not far from basically at the city limits. These area in green with a green line is that was phase one of the subdivision is implanted and recorded. The area of Phase 2 that is before you for consideration for final plot tonight is essentially this area to the west of Phase 1. This is the plot, portion of the plot as submitted. This is the other portion for the total of the 62 lots. With regard to subdivision infrastructure construction, a lot of work is still going on on this site. Sewer lines have been installed, shown here in green. Water lines, shown here in blue. Fire hydrants, that's usually an indication that you have water lines in the ground. Those have been installed. The site has actually been surveyed. The stakes for the property lines are on the ground. Stormwater management. The pipes have been installed, you have a pond, this is also a common open space. A lot of work would have to be done to clean these ponds before the subdivision plot is recorded. With regard to streets, the curbs have been poured, median is poured. However, the first lift of asphalt has not been laid on any of these streets. The subdivision regulations, once this plan is recorded, we will be obliged to issue building permits for housing construction to begin. And the Planning Commission doesn't want, or staff, doesn't want that to happen unless we have at least a first lift of asphalt laid on these roads to ensure that anybody doing housing construction out there has a road with at least a first lift of asphalt to drive on. As such, the Planning Commission reviewed this item at its meeting on June 9 and recommended approval subject to a number of conditions. Condition number four being that at the time of recordation of this plan, if all the public infrastructures have not been completed, then the applicant will have to provide a letter of credit to the city of such amount as will be determined by the city engineer plus a 25% contingency, including any as viewed drawings. Those will have to be provided. That will have to be provided to the city engineer. A building permit shall not be issued for construction on the proposed lot until the plan has been recorded. That is standard city regulation. The final plot for Sena Hill Farms Phase 2 shall not be recorded until the first lift of asphalt has been installed on all streets included in this phase of the subdivision. So although you may approve the plot tonight, the applicant will not be able to move forward with recording the plot until that first lift of asphalt is laid. A landscape plan shall be submitted to the director of planning and development for median improvements before installation. This particular phase of the subdivision has very many landscape medians. All of these are landscape medians that need to be constructed. And the trees to be planted in those medians, it's important that they be reviewed. We have the blessing of having a landscape architect on staff now. So it's important that they be reviewed and approved before they are planted. And lastly, one two inch to two and a half inch caliber tree shall be planted in front of each lot that does not front on the road with landscape medians before the house on the lot may pass final inspection. As you saw on the pictures that we have, the entire site is basically clear cut. Everything, all the trees have been taken down. So we don't want, the planning commission do not want to have the subdivision looking totally bare without any trees whatsoever. That concludes staff's presentation. Thank you.

Thank you and doctors on this phase 2 doesn't add to the quantity of lots the total number from when the subdivision was approved it doesn't add any numbers is just a platform phase 2 correct. Yes, sir. Any questions board on staff report. Apple can have anything to add or representative for that that was true. Thank you. Questions or motions if there is one. Mr Wallace motion to approve their second. Second miss Aldridge in discussion all in favor. All opposed. Motion carries. All business consideration of biz opened on May the 22nd, 2026 for the preservation treatment project this was tabled until this date back on June, the 2nd, Mister swims.

Yes, sir. We had two bidders on this project. Vance Brothers, who has got it the last few years, did come in as the low bidder this time, $811,738.60. They got 120 days to complete the project. I'll be glad to share with y'all any questions that y'all have about which particular roads. But anyway, that is our recommendation is to go with Vance Brothers and to let them begin work as soon as possible.

thank you if this is approved how quick as soon as possible, I know.

We like we start expecting most of the work to take place during August and September so that's the last we've heard from but that is the intent to to get that work done and we think they can make that.

Thank you, Mister Williams and I do believe between you and CEO record that the board's been made aware of the exact streets on the list. But if there's any questions board or motions. Mr Collins motion to approve their second second. Mister your heart second. In discussion all in favor all opposed motion carries. under new business consideration of recommendation to approve change order number 2 on the contract with Lehman Roberts company in the deductive amount of 343,400 dollars decrease in the contract amount from 2,100,000 $842 to 1,757,000 $442 for the project referred to as term bid for the annual contract for annual surface treatments swim.

Yes, sir. We had a decrease mainly because of some of the roads that we passed last year that were actually put into the budget that we were looking at this year. So we had to go back and make an adjustment for it. And so that is substantially the reason for the deduct. So we do recommend this change.

Thank you and how much did CFO may smile he's not used to deductive amounts of this size. So I might have to get the a D machine out news office, but we like deductions we like deductions board any questions on this one or any motions so move. Most damage motion is there a second second second miss Hamilton discussion all in favor. All opposed motion carries new business item number 2 consideration of recommendation to change order number one on the contract with on score LLC in the additive amount of 20,000 $214 increase in the contract from 3 million 280,000 $181 to $3,300,395 and extending the contract time by an additional seven calendar days, making the new contract completion date January the 20th, 2027 for the project referred to as the Old Town Olive Branch Sanitary Sewer Rehabilitation Project. Mr. Swin?

Yes, sir. We found about 100 linear foot section of pipe that was actually six inches that we thought was larger than that, a 10-inch pipe being replaced to go into that, which caused a surcharging issue. It's a very short section, but we did have to add that to the contract, or we're requesting to add that to the contract so that we can adjust that up to 10. Once we do that, we should resolve this issue. So we are recommending approval for this additional increase in in cost.

Thank you Mister swims and considering the age of a lot of that infrastructure there may be some other things we find along the way ledges not marked and things that were took place many many years ago so I think we'll be prepared for that if it comes comes about board any questions of Mister swims. Hearing none any motions. The wall is motion to approve. Second, Mister Collins in discussion all in favor. All opposed motion carries. Is there a motion to leave record session with the intention of going to executive session to discuss items one through 4. Mister Collins motion is there a second. Second Mister Hart all in favor. All opposed. Motion carries is there a motion to go in executive session to discuss personal matter of the gas maintenance department personal matter, the police department personal matters in the sanitation department and personal matter in the planning and development department is a motion to go in executive session for those items. It's Hamilton motion to second. Second, Mr. Gammage. All in favor? Aye. All opposed? We are in executive session.