City Council - Regular Meeting

regular meeting of the Walke City Council to order. Will everyone please rise for the pledge of allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right, Nick, will you please do roll call? Mayor Clark, here. Council member Anderson here. Council member Cone here. Council member Grove here. Council member Lion here. Council member Pierce

here. Agenda item D is open forum. Open forum is uh for members of the public to address the council on any subject over which the council has the authority to act or on any item on the agenda other than a public hearing. If you're here tonight and would like to speak to the council, uh please approach the podium or raise your hand. Uh, if you're participating via Zoom and would like to address the council, please click on the raise hand icon located under the reactions controls. Just as a reminder, if you do wish to speak, you'll need to state your name and address for the record.

No hands raised in Zoom. Okay. And open forum is closed. Agenda item E is agenda approval. Can I get a motion? Move to approve. Second. Any discussion? Please vote. Council member Council Member Anderson. Yes. Council member Cone. Yes. Council member Grove. Yes. Council member Lion. Yes. Council member Pierce. Yes. We have no public hearings tonight. So agenda item I1 is the consent agenda. Can I get a motion? Move to approve.

Second. Any discussion, please vote. Council member Anderson, yes. Council member Cone, yes. Council member Grove, yes. Council member Lion, yes. Council member Pierce, yes. Agenda item I2 is consideration of approval of a resolution directing sale of 10,460,000. Uh, it's subject to adjustment for terms of offering general obligation bonds for series 2026A. Can I get a motion? So moved. Second. How are you today? Good. How are you? Good.

Good evening, mayor and council. Uh, my name is Matt Stuffle. I'm with PFM Financial Advisors, the municipal adviser for the city. Today at 10 o'clock, uh the city took bids on 10,460,000 of general obligation uh series 2026A bonds. Uh the city received 10 bids. Um there were an additional uh 38 banks in syndicate with the 10 bids. The low bid was from Raymond James um out of New York, New York. They bid a 3.60%. The cover bid was Hilltop Securities out of Dallas, Texas, Texas. They bid a 3.63%. Um, so the bids were uh considerably better than we had built into the to the performer. Uh, the city ended up with about uh $827,000 of additional proceeds based on the premium and lower debt service of over $800,000. Um, so, um, I'm here tonight to answer any questions you may have on the bonds. Um, but very favorable. Um, you know, the the spread to the municipal index is what we look at very closely, was about 17 basis points. That's the lowest the city has seen in terms of the spread to the index um, at least over the last five years. And so, we were very pleased uh, with the results. uh nearly AAA uh rates in terms of like what we saw in the market today. So, a lot of interest in the bonds uh and and you could see that from the from the uh 10 different bids that the city received. So, are there any questions before I make a formal recommendation?

Any questions? No. All right. Okay. Then it would be PFM's uh PFM's recommendation to award the bond the 10,460,000 of general obligation bond series 2026A to Raymond James and Associates. Thank you. All right, please vote. Council member Anderson, yes. Council member Cone, yes. Council member Grove, yes. Council member Lion, yes. Council member Pierce. Yes.

Agenda item I three, consideration of approval of an ordinance to amend chapter 169, zoning ordinance, city of Walke, Iowa by reszoning certain property A1 to C1, a parcel to be known as Orange Commercial Development. This is a second reading. Move to approve the second reading of the ordinance and title Lake. Second,

good evening, mayor and councel. Uh the property again is located at the northeast corner of northeast Alyssa's Road and East Hickman Road. It's highlighted or um outlined in yellow on the screen. It contains 33.53 acres in area. The request is to reszone the property from A1 agricultural district to C1 Community and Highway Service Commercial District for future commercial development. Staff recommends approval of the second reading of the reszoning and I would be happy to answer any questions. Thank you. Are there any questions? Um, I was Did you have one?

I was just going to say as a reminder, the city council does not choose who purchases this property. Were you going to say something similar?

No. Uh, but I appreciate that's always a good reminder for everyone. Uh, I was going to comment that while this has no impact on zoning whatsoever, I've now received quite a few comments um from various parties in the community highlighting concerns over traffic and concerns over um I guess I would call it the design of the corridor and overall thoughts relative to some of the neighboring buildings and wanting it to Yes. on on that corner. And so, um, I would just highlight in terms of, um, as we move forward past zoning, I would urge staff to keep that in mind. Any other questions? Okay. All right. Please vote. Council member Anderson,

yes. Council member Cone, yes. Council member Grove, yes. Council member Lion, yes. Council member Pierce, yes. All right. Item I4, consideration of approval of an ordinance to amend Chapter 169, zoning ordinance, city of Walke, Iowa, by reszoning certain property from A1 to KRC, a parcel to be known as Bcrum Farms. This is also a second reading. Move to approve the second reading of the ordinance and title only. Second, Lissa.

Uh the property is located north of Ashworth Road and east of Grand Prairie Parkway. It contains 4.20 acres is outlined again in yellow on the screen. The request is to reszone the property from A1 Agricultural District to K-RC Kettlestone Retail Community District for future commercial development. Um, it'll match uh the areas kind of in the pinkish that are neighboring it to the north and to the west. Uh, staff recommends approval of the second reading of the resoning and I'd be happy to answer any questions. Thank you. Are there any questions? Please vote. Council member Anderson, yes. Council member Cone, yes. Council member Grove, yes. Council member Lion,

yes. Council member Pierce, yes. Item I have five, consideration of approval of an ordinance to amend chapter 169 zoning ordinance city of Walke, Iowa by reszoning certain property from C1A to C1, a parcel to be known as WS WCSD admin building expansion. This is also a second reading. I move to approve the second reading of the ordinance in title only. Second,

Melissa. The property is located south of Southeast University Avenue and west of Grand Prairie Parkway. Um it's just south of the um high school and Prair Prairie View um middle school is just to the north. It contains 10.22 acres in area. It's outlined in blue on the screen. The request is to reszone the property from C-1A Neighborhood Commercial District to C-1 Community and Highway Service Commercial District uh for the expansion of the existing Walke Community School District Administration building. Staff recommends approval of the second reading of the resoning and I'd be happy to answer any questions. Thank you. Are there any questions? Please vote. Council member Anderson, yes. Council member Cone,

yes. Council member Grove, yes. Council member Lion, yes. Council member Pierce, yes. Agenda item I6, consideration of approval of an ordinance to amend chapter 169 zoning ordinance city of Walke, Iowa by reszoning certain property from R4/PD1 to R4PD1, a parcel known as Vintage Estates of Walke. This is also a second reading. Move to approve the second reading of the ordinance and title only. Second,

Melissa. Uh the property is located north of southeast Escar Ridge Drive and west of Southeast Park View Crossing Drive, just a little further west um Grand Pri Parkway. You can see on the screen here um contains 7.9 acres in area. The request is to reszone the property in order to amend the current planned development document to allow for individual lots for each of the proposed residential units in lie of the co-op um development as they had originally planned. Uh staff recommends approval of the second reading of the resoning and I'd be happy to answer any questions. Thank you. Are there any questions? Please vote. Council member Anderson, yes. Council member Cone, yes. Council member Grove, yes.

Council member Lion, yes. Council member Pierce, yes. I seven, consideration of approval of a resolution approving site plan for Charlotte's kitchen at 1165 Southeast University Avenue. Can I get a motion? Move to approve. Second, Melissa.

The owner is Chicken Coupe Real Estate LLC. The applicant is Charlotte's Kitchen LLC. The property is located north of Southeast University Avenue and east of Southeast Ellis's Road. It contains just over an acre in area. Uh the property is zone C-1A, Neighborhood Commercial District, with a planned development overlay. The project includes the construction of a singlestory restaurant building. I'm gonna zoom in so you can see the site layout a little bit better here. Maybe it's not going um it might show up there at some point. Um the so the project includes the construction of a singlestory restaurant building. The building is 2,425 ft in area and 22 feet in height. The site includes a drive-through lane um kind of located on the north and uh west sides of the building. A trash enclosure is shown at the north side of the site. A detached structure for an employee shelter is shown to the north of the building to assist with drive-through ordering. Um and an outdoor patio is shown south of the building. And then a monument sign is proposed at the southwest corner of the site off of University Avenue. Uh there are several existing e access points into the site, both private and then there's a public access point off of Southeast University Drive or Southeast University Avenue. Um no new access points are proposed. They're already existing. A pedestrian connection will be provided into the site from the trail along Southeast University Avenue. And then parking and landscaping requirements are being met. Public utilities are provided to the site. Storm water detention will be provided with the existing pond which is located offsite just to the west and then the building elevations. Let me go to that. So the building is proposed to be constructed of mostly stone veneer and then woodlook insulated wall panels and then the trash enclosure and employee

shed um will be constructed of that same stone as the building. Uh staff recommends approval of the site plan and I'd be happy to answer any questions. Thank you. Are there any questions? I'm a little bit confused. Is this fast food or is it a sit down type restaurant? I believe it's considered fast food. Um at the planning and zoning commission meeting, they did um ask about the drive-thru. Um so some of their orders take a little bit longer. So they'll have them drive through and then there's dedicated parking spots for people to wait for their food and then they'll bring their food out. Okay. So it might not be fast. Okay. But it's good. Not as fast as fastish.

Okay. Thank you. Any other questions? Please vote. Council member Anderson, yes. Council member Cone, yes. Council member Grove, yes. Council member Lion, yes. Council member Pierce, yes. I eight, consideration of approval of a motion approving change order number one to SM Henches and Sun, Inc. for the West Area Trunk Sewer Extension Phase 3 project, increasing the contract in the amount of $172,15860. Can I get a motion? Move to approve. Second, Rudy.

Thank you, Madame Mayor. Good evening, council members. Uh change order one is for adjustment to um the bore crossing of T Avenue. We're in the southwest part of the community. Uh we're extending this sanitary trunk sewer. It's a 30 in uh 24in pipe. Um we have uh the contractor undiscovered utility conflicts at the T Avenue crossing. So the change order before you tonight is for lowering that uh crossing under T Avenue to avoid those utilities as well as about um 2,000 ft of sewer leading up to that boore itself. Uh this is a gravity sewer, so we have to chase that back as we lower elevations at the the street crossing itself. Um being that this is outside the city's uh corporate boundary, we don't have the authority to force relocate those utilities. Um so the uh the analysis there for the cost to relocate to pay for the cost of relocation of those utilities far exceeds our adjustment of the design itself. So um at this time staff's worked with the contractor to again dial this cost in as best we can understanding those utility um elevations in comparison to the design of the sewer itself. And the re recommendation is before you hear for this change order one. So um in addition to the cost of the relocation or evaluation of relocation to of those utilities um we also have to complete this sewer by the spring planting. We paid for crop damages on the portions of farm ground that we are crossing with this sewer as well. So, um, at this time, staff recommends approval of change one. Happy to take any questions if you have any.

Thank you. Are there any questions? Please vote. Council member Anderson, yes. Council member Grove, yes. Council member Cone, yes. Council member Lion, yes. Council member Pierce, yes. I nine, consideration of approval of a motion approving change order number two to landmark structures for the Third Street elevated storage tank replacement project, increasing the contract in the amount of $74,919. Did I get a motion? Move to approve. Second.

Thank you, Madam Mayor. Change order number two is for adding of an active mixer in the the bowl of the tower itself. Um, this is due to uh improper chlorine dispersion that we're experiencing in the the bowl itself. for not having enough turnover with the passive system. The original design was intended with nozzles that were to stir the water as it inflowed and outflowed of the tower itself. We're not having the duration nor the velocity um through those nozzles with that original design. Um so the solution there to ensure that we have proper chlorine dispersion in that water as we're pulling it out um is adding this active mixer here for the the dollar amount you see just under $75,000. Um we did have obviously design parameters at the beginning of the project. Be sure Kim was the designer on this. So we're working through this cost analysis and how is that properly shared between the city and the designers themselves. Um still coming still working on that resolution there. But um to keep things moving forward so that we do have um um we do uh not have concerns with chlorine dispersion as we get into more of our higher use times uh leading up to the spring summer months. Um the solution was this active mixer. Um this is just a solution that is also recommended in water towers. It's just our original design which came from the uh the water tower designers themselves is a passive system that they is proprietary to their design work and whatnot. So um had it had we had our pumping system and our distribution system itself met those parameters that were initially assumed in their design, it probably would work and maybe it does in the future as we grow our water demand and usage in that tower. uh and possibly this t this mixer this active mixer then um is removed at that point in time but time will tell. Um so at this time staff's recommending the approval of the installation of this so we don't have again that chlorine um issue there. So happy to take any questions if there are any but staff's recommending approval of this change

order number two. Okay. Thank you. Other questions?

Please vote. Council member Anderson, yes. Council member Cone, yes. Council member Grove, yes. Council member Lion, yes. Council member Pierce, yes. Item I 10, consideration of approval of a resolution approving proposal and project implementation agreement by and between owner and artist, the Swaki Public Safety Building. Can I get a motion? Move to approve. Second, Nick.

That one's me. No, no slide for this one. Uh just a brief description. Um this is for the public art project for the new public safety building that was at work session. It's a a local artist uh Clint Hansen. Um and it follows the uh template that has been approved by legal council. The only change is that the contracted amount has run up slightly because of the uh in unanticipated increase in the footings and electrical quote. So, the total is $58,92. Um, but the timeline should still be good. We expect installation by August. Um, and happy to answer any questions you have.

Any questions? How much did it increase by from what? Um, it increased by $8,92. Um, and the the budget is covered with the construction budget from the building and we have enough to cover that. All right, please vote. Council member Anderson, yes. Council member Cone, yes. Council member Grove, yes. Council member Lion, yes. Council member Pierce, yes. Agenda item J, reports, read.

Thank you, Mayor. I'll be brief tonight. Uh just a reminder to the public as well as to the mayor and council that Wednesday from 4 to 6 at the new public safety building uh we will be celebrating uh Linda as she uh makes her way out of here in retirement. Um so 4 to 6 the public is invited to attend that reception. Anything to report? Uh okay. No. No report. No report. No. All right. With that, I will take a motion to adjurnn. So moved. Second. All those in favor? I. Right. Have a good week. You, too. Go home and go to bed, Courtney.

This is a million times better than I was. You have a birthday to celebrate tonight, Tegan.