Board of Commissioners - Regular Meeting

Good morning, everybody. I'm going to open up this EML County Board of Commissioners formal session at 10 a.m. on June 18th. Commissioner King, will you lead us in the flag salute?

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you for that. C is our calendar session. Is there any changes? None? All right. D is a presentation. We're welcoming a Lyrica to give us a presentation on the broadband grant funding that we distributed here, when was that? A year and a half ago?

No, it was two.

Almost two years ago? Two years ago. Time gets by. Well, the project's wrapped up and we're here to get a presentation on it. Welcome.

Thank you. So I did make a little PowerPoint on my laptop. Is there an easy way to share that or do you want me to just kind of go through it?

We will direct you to the lovely Bailey and Kay.

That'd be great. Yeah. Do you have, so do you have it on your, perfect. to keep it short and sweet sure appreciate you coming out absolutely so you guys uh that looks familiar probably remember uh december of a year and a half ago 18 months ago we uh decided we want to go fix internet connectivity for about 300 households in yam hill and uh Oh, sorry. Absolutely. So about 18 months ago, we all decided we wanted to fix internet connectivity for about 300 households that had very poor service options. So you can go to the next slide. We had 24 months to deploy all the capital and connect everyone. Got it done in 18 months, which we're really excited about. We wound up with a little more underground fiber than we expected in the beginning. Underground is generally better because less prone to storm damage. You guys might remember the storm that came through the area a few years ago and put a lot of the aerial fiber on the ground. So for that reason, we tried to, if there's a lot of tree cover, go underground with it. So we went with 131,000 feet of underground fiber placed, passed all the 297 addresses that we wanted to pass. We had some significant issues with fiber supply chain, most of that due to the bead grants starting to hitting in other states. But fortunately, we have a great team in procurement and they were able to do some things like driving to Colorado to pick up spools of fiber to make sure we got it done quickly and efficiently. So a hundred percent of the permitting and construction is complete. And, um, we're now doing, uh, connecting customers and doing drops and go to the next slide. So this is just a kind of a brief overview of kind of what got done. A lot of vaults set. That's just because there's a lot of main line required to put all those. The people that were underserved were underserved for a reason. They're out in the middle of nowhere. And so put 271 vaults in and had 20,000 feet of aerial strand as well. So it's all energized and lit. The first customer should be coming online here in the next few days. How many hookups did you end up with? Well, It's looking like we might wind up with 220. So you never know until you hook someone up. There might be some people that drop out or other people that add in. But right now, 221 is the number that we have on the docket to do drops for.

Can you remind me what the cost of your basic package was?

It's $59 a month. Go to the next slide. So we have 85 that are in the pipeline to get dropped, hopefully in the next few weeks. We're targeting the next four weeks for those 85 drops. We're trying to get them in the hopper as fast as we can. We'd really like to get all 221 done by the end of summer, but some of them are quite long. So it may be into September, October before we get all of them done.

When you say quite long, just their driveways are a long ways into like the actual house that it needs to be hooked up into or?

One of them is over 4,000 feet long.

Yeah.

So we're looking at some of those going, well, it's going to take a hot minute. But yeah, the 85 that we have that is in the pipeline includes one that's 1,200 feet. So we're going to be biting off a couple of the long ones in the beginning to make sure we don't wait to the end to get them all done. We've been keeping in contact with customers with mailers. We've had four rounds of mailers go out just to let all the people know what's going on and where we're at. And that's been very well received. And just in the last few days, we've completed 13 drops. So we should be turning those customers on in the next week or two. The next one. So the budget went well. We had an initial budget of $3.6 million, and it was $3.62 million. So very excited about that. There's still going to be more costs incurred by Lyrica as we get these drops in place and installs done, as expected. But the team did a very good job of estimating costs and controlling costs. We had a lot of... panic moments as the costs were rising from our subcontractors and the material costs were rising. It had you get creative with how we controlled them, but I was very impressed with how well the team did on that. You can go to the next slide. So really appreciate you guys helping us make this happen. Obviously would not have gotten the connectivity options to these people without you guys. And so really appreciate Yamhill's support in this and I'm excited to get all the customers online and make their lives better.

Thank you for that one of the things I had brought up during this whole conversation was the cost of broadband and how we were pretty much restricted. To this being a broadband project I had brought up what about starlink and when you compare the cost of starlink for rural customers for anybody. compared to what comes down to $12,000 per hookup. And that's if you get all 297, $12,000, $13,000 per hookup of taxpayer money. And then we had a couple of million dollars just in the assessment and the study to do this before we handed it off. So I've always had concerns about the fact that here was, you know, federal handout. I just want this for the record is not an indictment against the Lyrica. You guys have done a wonderful job in Polk County. You did a great job here. You did exactly what we asked you. But it was like our we were hamstrung by you've got you can't use Starlink and you can't. pay people to put in starling because it's so much cheaper and it's excellent coverage for those who live in rural areas so i just want for the record sometimes these federal programs or state programs just are just they don't pencil out and they're not taxpayer friendly but everybody goes you know i got broadband and now it's you know whatever but thank you for getting it done uh under budget and on time with that being said absolutely

Anything else? Thanks for coming and all the work you did. And I know that, you know, and your team to nail down that right on budget is pretty impressive. And with the added expenses of having to travel to go get your stuff, I think that's really great. So thank you. Appreciate that. I appreciate that. Thank you. Thanks.

Can you guys email us that presentation? Thank you.

Thank you.

Appreciate you coming. Thank you.

Thank you.

all right these are public comment period if there's anybody in the audience raise your hand if you're online raise your virtual hand if you'd like to give public comment chair i want to respond to one of the comments received online this was from a gentleman who had some concerns about the long lines at the waste management um in newburgh and uh said you know they've gotten an increase over the last 15 years but they haven't increased their capacity so i contacted ashley watkins and she is with yamhill county planning she got a hold of waste management and dave huber pointed out that there was a land use application submitted to our planning department and they're going to add additional entrance lanes for the newberg transfer station so i responded to him and i think a lot of people are going to be very happy to hear about that i think that the the lanes though they don't

take away from the two and a half hours, but just getting people off of why new ski. So there's still a hang up with waste management in their ability to move people through.

So do we know how often there's a backup?

I don't know.

I think pretty often, especially weekends.

Yeah, but I think the fact that they're increasing the capacity is really what they can do. And beyond that, I don't know what more they could do.

If this is something we're interested in having a conversation about, we can have them, they're more than happy to come before if they kind of give us an update. Because I've seen their presentations before city councils many a time, and I actually think that there's mansion plans for the...

I think the first station, but let's hear from them. Yeah, Newberg talked about it this weekend. They were this week at their city council, and there was a lengthy discussion about it. Yeah, I mean, they talked about four years ago putting in a compactor, and that hasn't happened yet. So I think that Newberg and Dundee are both kind of pushing on that. waste management to make that happen sooner other than later. So it's not another four years to go. So I'm interested to see what happens just as garbage changes with the closure of Coffin Butte or

denial of the um conditional use permit for them i think garbage prices will be going up over the next as we've seen uh just in the last few weeks but over the next few years we'll we'll see more of it so especially since our own landfill shut down which we we knew was going to increase costs to the consumers and also we've lost a million dollars a year in tipping fees so yeah it's been an it's been an impact people don't understand it's got to go somewhere It does. Where is it going to go?

So we interested in having them come before us or is that the end of it?

I don't know what there is to add to that.

I mean, the only thing could be is if we need concerns addressed, if we keep getting comments about backups, we probably need to figure out how often it happens and if there is any plans for expansion besides the new lanes, it sounds like.

Yeah, I mean, I think that yeah, I think that Newberg is going to ask us for some support Just with Trying to remember exactly what with the queue. To allow them to be able to put in Comp actors and, you know, with the mentioned earlier, the closure of the incinerator down further south so I think Newberg is going to be looking to us for some help in that. So maybe we would hear from Newberg first and then what their needs are And then maybe waste management.

Who wants to drive that bus?

You want to go ahead and do that?

Okay. Sounds great. We will wait to hear further from Commissioner King on that. Up next is F, department update. There was no other public comment. F is department updates. There's none. G is work session. There's none. H is consent agenda. I would move approval. Is there any further discussion?

None.

All those in favor signify by saying aye. Aye. Motion passes unanimously. Thank you. Aye is old business. There is one item there. It's consideration of a board order and findings in the matter of upholding the planning director's decision to approve planning docket FD01-26, principal farm dwelling in conjunction with farm use, tax lot R4523, 0 2 0 3 applicant is ray and bernadine markham i would move approval is there any further discussion none all those in favor signify by saying i i motion passes unanimously thank you J is other business J1's consideration of resolution 26-06-18-1 for adoption of the Amhill County budget for fiscal year 2026-2027 and setting the appropriations and levying taxes.

would move approval is there any discussion on this item none none all those in favor signify by saying aye aye motion passes thank you and chair before we move on um it's a good segue i'm used to this being further down on the agenda so um just uh another discussion um first i want to express um gratitude to the board And to our budget committee members, and all the department heads and everyone involved with the budget process. I know this is a very long process that we go through that, you know, our internal team start working on this in October or November. It's pretty much never ending. Now you can say that I can say that you're around for me for you. And I really want to appreciate, you know, I appreciate everybody's efforts and getting this budget put together. Um, you know, it's a, it's a challenging process. Uh, that being said, um, I do want to recognize and just mentioned to the board that we've had 2 resignations from the budget committee. So, Jason fields has resigned his position, obviously, because he'll be taking office in January. um and then greg thorsgard also gave me a resignation last week so we have two openings on the budget committee and i wanted to talk briefly about process i'd like to open a recruitment for filling those two lay positions. So we have them just in case we ever need to convene the board between now and next April, convene the budget committee. And I know in the past, this has been one of those committees that we do get a lot of interest. Budget committee and planning commission seem to be the two that where we get the most interest in applications. And I just wanted to talk process with the board briefly before we move too far away from the budget. So what I'd like to do is post on the website and that we do have two vacancies. And I'm basically looking for feedback on how long you would like to have that open to set a deadline for application. So then I can bring the applications back before the board for consideration.

Could we say end of June, beginning of July, and then everybody spread the word?

To open or to close it?

No, in other words, keep it open, post it now, keep it open, and then spread the word. And we've got it on our website, and then we're going to spread the word as far as, do you have anybody that's interested? And then come back with the applications and take a look at them.

So, just weeks 3, we don't until July 3rd. Is that our next week period?

Is that our next meeting after.

July 2nd would be our next. July 2nd, and so we could do a close date, which I was thinking kind of given it a little more than a 2 week period. If we did it till July 3rd, and then on July 9th would be the formal session that the applications you can review 5 PM.

Okay.

And what I could do is once that deadline has come closed, I'll take all the applications, I'll share it with individual commissioners. And then so that way you can review them and kind of be prepared for the ninth on for discussion and appointments.

While we're drawing attention to openings on committees, can we go ahead and make sure that we're up to date on the others and maybe post them right below that? Can do. Okay. Yeah. Might be a good opportunity to attract some attention to the other ones.

Yeah, and like Northwest Seniors, we're looking for consumer advisory, and we always have those positions open. So I know we've taken it down because it's been up so long, but if we can put those two, Northwest Senior and Disability Services Consumer Advisory Council, and I can send the information.

I'm looking at the screen to please take notes for me.

Northwest Seniors, and what else do we have?

We'll do a review of all committees. But I think for this one in particular, I was really wanting to, because we'll set a deadline for the budget committee and then we'll go through all the committee rosters and check in with departments and then call attention to those as well.

Yeah. Okay.

All right.

Cool. All right. Moving on. J2's consideration approval to implement a commercial property assessed clean energy C-PACE program as allowed by ORAS 233.680-685. I would move approval of this. It's nice to see we finally got this. I did not think that it would be this long to kind of go back and forth between us and MADP and finally get this implemented, but I'm glad to finally see it.

i have a question before we sure you want to read it first or yeah so we have a motion but we need to do a first okay hearing none

Okay. In the matter of authorizing the Yamhill County... Hmm. Two Yamhill Counties in there. The Yamhill County Commercial Property Assessed Clean Energy Program and adopting the Yamhill County CPACE program code declaring an emergency and setting the effective date.

Is the effective date today?

If everyone votes for it, it will be an emergency, and yes. But if not everybody, then we have to wait for the second reading.

Commissioner Stewart.

I just had a question, and I don't know if this is for MEDP or for Kevin. Put you on the hot seat here. They talk about seismic being one of the categories that's eligible for authorized by the statute in this bill. have has anybody had discussions about whether anybody's going to take advantage of this for seismic because it's so expensive and whether or not with the applications or the interest that we've had we've seen anything i see some of the a listing of things that this could be authorized to pay for but uh seismic being a really big ticket so do we have any information on that

My name is Patty Herzog. I'm the executive director for the McMinnville Economic Development Partnership and partnering with the county on this program. Seismic retrofits are an eligible project under the state ordinance, and so we haven't had any interest in that yet, but the program isn't fully established, so we would expect to see some of that. There's been four inquiries since we've talked about this last in January. And while they didn't speak to the specifics of what they're doing, a couple of those inquiries had to do with rehabilitation of buildings. So I would assume that would include some seismic retrofitting as part of that.

yeah as far as your outreach and getting folks familiar with this potential um opportunity how will you get that information out so many of the of the you know people just can't move forward because of the seismic requirements

Yeah. We plan to hold information sessions. We'll have the information available on our website. We'll be including it in the newsletter that we have, sending it out to the county broadly. And then we have quarterly business leader forums. And so we'll be getting the information out to folks and addressing any questions as they come up. um we i have been attending a regional c pace collaborators group they just met yesterday and that group meets every month so collaborating throughout the region too to stay in alignment with what other counties and jurisdictions are doing and staying on top of any legislative changes that may be coming too Thank you.

Thank you. I know in the past, and Ken, I don't know if you can remember, but when we tried to, we talked about this years ago and the board at the time, majority of the board came to the understanding that this might just be too much of a heavy lift for the county. And I'm not sure what changed, but it seems like everything's going to be okay on our end in terms of covering our administrative costs and whether it's going to be too much for the assessor or for any kind of administration.

I think the original concept is we were going to administer this program and the next agenda item is looking at working with MEDP to administer the program. So it's been a while since that's what I kind of recall.

Yeah, okay.

And cost recovery will be through the application process up to a limit, but the limit is fairly substantial. In fact, I think it's changed while we've gone through this process. I think originally it was like 15,000, but now it's 25,000. Is that right?

I believe our agreement says 15. It's 15. Okay. Okay.

yeah i was just going to say i spoke with the the county assessor and he assures us this is not going to be a major burden for his it it's going to be uh entered into the tax rolls similar to any other uh special assessment which they already do a substantial number of years so it's it's just one more in an already underway set of work for them okay good all right thank you and thank you for doing this uh doing all the legwork and kevin too thank you commissioner

can you reach out to don and let him know that everything's going to be hopefully in place after today or or let him know what your process is going to be because he's been emailing on a monthly basis to see where we're at with it yeah hopefully he's been reaching out to you too also but

Yeah. I just wanted to confirm on the fee structure. Our current fee structure for this is 1% with a minimum of $2,500 and a maximum of $15,000. Okay. The message to folks that have reached out has been this program is set up for cost recovery for what the program costs to run. talking with other jurisdictions, those fee structures have been going up substantially. So we may want to revisit this as things move forward. Okay.

Appreciate that. Yep. Keep us posted.

Thanks for resurrecting this, Chair.

Absolutely. I appreciate the time Patty's put into it and pushing it forward. So thank you.

Thank you. So we have to do a second reading still. um and we're all uh agree that we can go into second reading yeah okay okay um um do we need to call for any public comment as part of this process no no it's legislative um but if you do want to change the fees it's in the code so you have to you're going to have to adopt a new ordinance if you want to change the fees okay um Second reading, in the matter of authorizing the Amhill County commercial property assessed clean energy program and adopting the Amhill County C-PACE program code, declaring an emergency and setting the effective date.

All right. With that, we vote on it, right? Okay. All those in favor, signify by saying aye. Aye. Motion passes unanimously. And the effective date is set for today or right now, right? Okay. Perfect.

Thanks, Patty.

Thanks, Patty. J3 is consideration of approval of an agreement between Yamil County Administration and McMinnville Economic Development Partnership, MEDP, to administer the Commercial Property Assessed Clean Energy, CPACE program, effective for three years upon approval. would move approval is there any further discussion none none all those in favor signify by saying aye aye motion passes unanimously item j4 is consideration of approval in the matter of amending the yamaha county tax foreclosed property management and disposition policy you want me to go uh this is something i proposed a year ago

um in response to house bill 2089 uh so it updates our foreclosure policy to match what's now required in statute um so

Yeah, I found it very interesting in how it's a double process now for the auction, just on the auction portion of it. It really covers a lot of different avenues.

It does. It does. It's going to be a, I'll say it, it's a burden on the government. But it is what it is.

question about about the uh the auction twice it says regardless of the properties are real market value but if it does sell at auction is it required to auction it again because it says all properties will be auctioned twice regardless of real market value and then it says If it fails to sell at the first auction, so if it's sold, is there a requirement to do another auction? No.

So basically, if it makes that real market value threshold, does it have to go through the second?

Well, no, it'll be sold. We won't own title to it anymore. If that's in there.

Yeah, it is in there under one, two, third paragraph. a third sub after your second paragraph on your update letter, where it says all properties will be auctioned twice regardless of the real market value.

I think the intent is real market value comes first process which is higher in most cases than what is owed for the taxes and the properties typically don't bring that much and so the secondary is okay if it doesn't sell yes most likely then we come back and yes run it through auction so we've covered ourselves there as far as value and not on the hook anymore yeah yeah so then we go through what i would consider our normal process which is just recouping putting it to auction recoup our taxes

yeah that was in my memo i was thinking i had that in the policy yeah that just is a that's a not clear way to say what he just said which is we tax it or we auction it once if it doesn't sell we have to auction it twice before we can go to a private sale which is what we used to do i just want to make sure we didn't get ourselves in trouble by having that in there as sort of a prescriptive Yeah, no, that's not in the policy. That was just in my memo. Okay.

Yeah, yeah. Thank you. And then the other question I had was the county transfers the surplus proceeds to the state treasurer. So can you clarify that? Because it's always, you know, to me, when we have the state involved in terms of recouping, and this has been a county effort, and it was their problem to begin with that they didn't want to fix.

Don't get me started. So... this actually was um a benefit and something that the counties were okay with the um burden of processing claims for surplus would have been insane especially for bigger counties so the state treasurer offered to take it off the county's hands the downside being that they keep whatever's extra. I mean, at the end of the day, it was being distributed to the taxing districts anyways, so it's not like the county was holding that money. 17% of it, though, was going to... Oh, coming to the county? Yeah. But that's... I mean, it's surplus proceeds. It's technically not anybody's money until the statutory redemption period's up. But it's, you know, it was, that was a give from the state to take that burden off our hands. So it's not a bad thing. How nice of them. Yeah, they get a perk for sure. But there were other things in House Bill 2089 that were far worse.

I know. Well, thanks for all the work you did on this. Yeah. A long time.

It didn't help much, but, you know, we tried. I know. Thank you.

All right. I would move approval if I didn't already. Is there any further discussion?

None.

None. All those in favor signify by saying aye. Aye. Motion passes unanimously. Thank you. And thank you, Jodi. J5 is consideration of approval of Amendment No. 8 to Agreement No. 185833 between Yamhill County and the Oregon Health Authority for Public Health Services, Board Order 25-269, increasing funds by... $329,974.

I just want to add before I move approval of this is back when HR1, the big beautiful bill, was in discussion, this was sort of things that were being done to make this less impactful for counties. And it was the rural health transformation dollars that came from Centers for Medicaid and Medicare. an allocation to the county that was gonna be used for public health. A lot of these grants are competitive, but what the decision was made was to include solving problems for families in some of these underserved schools. And that was Sheridan and Dayton that didn't have a school-based health center. So these are for two family health navigators. This is gonna fund two positions. So my concern was after the funding for this goes away, is this gonna be self-sustaining? But the hope is that it will. and that they're going to use these funds that came from the federal government to cover these positions in these schools. So I think it's a win-win at this point for public health, and I would move approval.

Any further discussion? None. None. All those in favor signify by saying aye. Aye. Motion passes unanimously. Thank you. J6, consideration of approval of amendment number two to an agreement between Yamil County and Summit Food Services Board Order 23-214, establishing a 3% increase in amending other conditions effective July 1, 2026, extended through June 30, 2031. I would move approval. Motion's been made. Is there any further discussion? None. All those in favor signify by saying aye. Aye. Motion passes unanimously. Thank you. Item J7 is consideration of approval of a board order in the matter of limiting certain claims arising from recreational use of public trails and or structures in public easements unimproved right away and adjacent property pursuant to or S105.668. I would move approval. Is there any further discussion on this? No. Or does anybody want to? Travis brought this before you. They finally get to opt in for Senate Bill 179.

It's just a housekeeping thing. Yeah.

uh any further discussion none all those in favor signify by saying aye aye motion passes unanimously thank you jade's consideration approval of an intergovernmental agreement between yamhill county and marion county board order zero three dash nine two two four twenty percent of the ferry operations maintenance and capital improvement costs effective july one twenty twenty six i would move approval Is there any questions or further discussion? None. All those in favor signify by saying aye. Aye. Motion passes unanimously. Thank you. J9's consideration approval of a transfer appropriation authority in the fiscal year 26 budget from discretionary fund to jail maintenance fund for unanticipated expenses and reimbursement revenues due to jail, kitchen, fire of the $90,000. How much was covered by insurance?

Actually, the full amount that's being appropriated is the full reimbursement.

From the CIS?

Yeah. Perfect. You know, that's what we had as far as claimed in return.

All right. I would move approval. Move approval. Okay. Any further discussion? None. All those in favor signify by saying aye. Aye. Motion passes unanimously. Thank you. j10 is consideration of ratifying a collective bargaining agreement between yam hill county and yam hill county sergeants slash teamsters local 223 effective upon approval through june 30 2027. i don't know approval motion's been made any further discussion none none all those in favor signify by saying aye aye aye motion passes unanimously thank you and with that we have k is a public hearing and i'm going to open it up at 10 36 and it is to receive public comment for community development block grant for cove orchard sewer district if you're in the audience and i would like to give public comment or if you're online and like to give public comment raise your virtual hand seeing or hearing none i will close this public hearing at 10 36 a.m and then what's your next step on that ken there's no further action required it's just what did you get the script yeah

I don't think it's in this file.

It's in this folder.

That's the memo. There should be another one. Was there something in addition to the cover sheet that you sent? Yeah, because I'm only seeing the cover sheet. To me?

It's okay. We were ahead of schedule anyway. Nothing? Yeah? Nothing? Okay. That's fine.

Let's make Jodi talk more.

No. No. We are in public, in a public meeting. Game face.

That's a long script. Do I have to read all that? She didn't do the Pledge of Allegiance this week, so we can maybe... You know what, why don't you come forward. And you'll get her a little flag pin update so she can be a little more patriotic. I'm looking really quickly to see is there any.

You can listen to the recording later.

Okay, why don't you give a quick update because I'm not seeing anything that requires board action.

authorization to apply for the grant and then well this is the language of this you know the grant patient had to be real okay why don't you come forward and you get to read it it's not really a it's kind of an overview of what's being proposed and i think the memo covered a lot of this but then there's requirements under their rules that we have to make sure that we cover okay

So do we want, do we have an item number for this? Do we want to sign it?

It'll still be under the same.

Do you want me to open the public hearing back up or no? That was just for the public comment.

Yeah, I did. Yeah. OK. No. I'm just reading a script.

It's a requirement. We have to put something on the record. So why don't we just in an abundance of caution reopen the hearing, we'll read the statement, see if there's any comments in regards to Mark's statement, and then we can close it again.

OK. So I'm going to reopen this public hearing for the receipt of public comment for Community Development Block Grant for Cove Orchard Sewer District at 1040. Go for it, Mark.

Okay, we're here to present the proposal for public hearing for the Yamaha County Community Development Block Grant funding application. The purpose of the public hearing is to obtain citizens' views to allow response for the public to funding proposals and answer any questions posed by citizens. Yamaha County proposes to request fund for Community Development Block Grant for Cove Orchard Sewer District Wastewater System Rehabilitation Project. The purpose of the CBG grant is to improve the quality of life for low and moderate income people by providing clean environmental and clean drinking water through water and sewer infrastructure improvements and extensions of service. To benefit the residents, there must be at least 51% of the beneficiaries are low to moderate income to perform legal activities, to minimize displacement, provide displacement assistance as necessary. The TGB program can fund a wide variety of community development activities, water and sewer infrastructure, neighborhood revitalization, urgent need and economic development projects. Yama County is applying for this project under the water and sewer infrastructure program, the CBG program, can fund a range of sewer infrastructure activities including but not limited to wastewater. Projects that involve inflow and infiltration to collection systems that recharge from pumps, pump stations and manholes. Projects that extend public sewer and areas in failed tanks. The project to rehabilitate the wastewater treatment plant to allow greater efficiency and compliance with regulations. The grant will fund the design, environmental review, construction, and replacement of several main lines, laterals, manholes, Kleenex, 14 septic tanks, upgrade to the flow monitoring dosing tank components, as well as video inspection of the entire system according to the Cal facilities plan for Cove Orchard Sewer District. an income survey was conducted door-to-door this winter at coverture sewer district based on the results of 79 75.9 of the population served is considered low to moderate income this data validates the need for funding grant as assistance cannot afford required infrastructure improvements without economic assistance from the cbt grant Next steps for the public hearing will be to write the CBG grant, then submit the grant package by September 30th, 2026 for design and environmental review only. For the physical year of 27, the CBG funding availability is expected to be approximately $150,000. then the county will come back a year later and apply for a cbg grant for construction phase of the project the maximum available grant is one thousand four one thousand excuse me one million forty thousand over the next three year period we open the we open the floor and questions about the cbg program and about the proposed project is there any comments raise your hand or if you're online raise your virtual hand

in your survey, what is the threshold for low to moderate income?

I don't, I think you asked that there before. There's actually a, um, Something I had to find online for that specifically number. And I got that from the business in Oregon. I don't remember that value, but it really, it depends on how many people actually even living in the home as well. So it goes by the number of families living in there and the number of people living in the house. So it's like three different categories.

Okay.

Seeing no public comment. I'm going to close this public hearing at 1044 AM.

And I was just going to add, if the board is wanting to take action, another proposed action could be a motion to authorize staff to apply for the grant to proceed with the next steps and make the necessary applications.

so moved is there any further discussion none none all those in favor signify by saying aye aye motion passes unanimously thank you very much for that mark thanks mark all right with that that brings us to our announcements commissioner keaton last week i think we a lot of us saw the last days of school so

universities are back at home or my kids are at home already getting antsy. So that's been fun. Um, pride festival this last weekend, uh, P flag and Newberg put on a wine country run club, um, five K and a little fair afterwards. It was a really well attended, uh, event. So kudos to those guys. Um, met with Brandon from Congresswoman Salinas's office. I'd mentioned that we're going to have an open house, so I don't know if Ken or we can Brandon said that they would be interested in coming to our open house, so if we can make sure that they get an invite on when we have a solid date for that, that would be awesome. Recovery High School, I spoke with some groups to come and present on the second or third week of August for us once we get back into our new digs and into the group of things. Is there any particular date that would be better one over the other for you guys? that far out I can't imagine.

Hard to say right now.

I'll follow up and throw a couple out there that way we can pick.

Spoke a little bit about Newburgh City Council discussion around waste management and just they're not they're not adding any more capacity to that. So that is one thing to pay attention to. They did de-annex the piece that we mentioned a few weeks ago over by Rogers Landing. So that should be coming back to us for approval as well soon. And tomorrow is Juneteenth. I think offices are closed. Is that correct, Ken? You know, I think that this was a way to kind of celebrate the last emancipated slaves. And I know that that might not mean a lot here in Oregon or Yamhill County. There is still quite a bit of racism that we see. I know in Newburgh High School, it's a huge problem and I see it happen all around. So hopefully with this, we could just bring some awareness to some of that racism that happens in our community and that it would make a step towards the stop of it. So thank you.

Do you have any specific examples of this racism that you say is so rampant? Oh, yeah.

I mean, I know I had a friend two or three weeks ago was leaving the pool in Newburgh and some kids drove by and called her the N-word. I said, get out of town. I think it happens in the high school. It happens with the same thing between Hispanic people being called racial slurs and, you know, Racial slurs is a huge problem that I see happen all the time.

You see, I think when we make those statements, we're painting a picture of a community that I think is completely erroneous.

It's real.

and we're painting a picture that's real do you hear it you you say you see it i'm just trying to to see whether or not this is verifiable or whether you're just painting a picture of newberg as a racist community it's not just newberg but if you'd like i can have them come here and show and tell you their stories Well, you know, I think we have to be really careful about that. I just think we need to be really careful about calling our communities just a blanket statement of calling them racist.

I didn't call our blanket community racism. I said that it's here and it's verifiable. If you want, I can have them. But I didn't call every person in Yamhill County a racist. All right.

Well, I just want to put that on the record.

Well, I'd like to have it on the record that racism is here. Right.

Okay. All right. Well, here we go. all right go ahead what you are you done yeah okay uh my update is that we had our adult recovery court policy meeting that's presided over that court is presided over by judge wiles and he um puts together a group and we're we've got um pos clinicians recovery court uh involvement uh and we talk about the policies that will help the folks who are enrolled in the participants get through the get through the it's a very grueling process and we want to make sure that when they are out of the process that they're able to maintain their sobriety so i always appreciate the work that's being done there our cco board meeting we talked about some of the um funding recommendations and some of that money is going to go to grand chair amina and to the churches united for west valley which is another community group in the west valley some tribal supports and also some funding for the um the traditional health worker development in our county also want to talk about when we have these work requirements that are starting as a result of hr1 They've just started, and now we have to look at some of the Medicaid changes that are going to take place in our community. Conversation was around the Providence health plan going away, and also internally, the pharmacy benefit manager, they're going to have to look for a new one. So lots of stuff that the CCO is facing, and I do want to appreciate the work that they do. Thank you.

Last Thursday was Lafayette City Council meeting, and if the mayor were here, she'd probably correct me, but... It's very interesting. So they have to if they're going to spend more than a million dollars in grant funding that they've already received, they actually have to put it to the vote of the people. So they're creating a ballot title right now to go on November ballot so that they can expand grant funding that they've received for the for a pump station. So I found that very interesting. If Kevin wants to.

Yeah, it's a piece of one of the quirks of their charter is any project over a million dollars. has to be approved by a public vote, which these days means there's a lot that's going to have to go before the voters. So it does make it very difficult to apply for the large grants and things like that.

And how to word the title for the ballot to make sure that's, well, wait, is this city funds? Where's it coming from? Well, the funding's already there. It's, hey, will you let us go ahead and use this grant funding? Or I think in this case, it's already been received maybe. it may be i'm not sure about this pursuit anyway i wish the mayor was here so she can clarify but it's a challenge it was very interesting and watching them go through the whole process at the dais trying to come up with a ballot title for uh november anyway that was interesting Friday, I had a meeting with potentially a new grant writing firm specifically for the Newberg-Dundee bypass to go after a mega grant, rural grant, or an infra grant. They did release an infra grant or a NOFO for a grant coming out, but the window was like, it's like two weeks long for a federal grant. It was basically written for grants that were probably either denied previously and they already know the projects that are out there and they opened up this short window so that that those grants could go apply for it um either way we still had a conversation with the transportation solutions company in washington to see uh what it looks like for us to either apply for that one which it's not going to happen or now what does it look like for the future for any other potential grant fundings that come out which probably will hit early next year mega grant rural grant and for us something like that so conversations are in in in play I'll come back to you guys with probably dollar amounts that these grants may end up costing we are between Parkway committee and and Dave Hargenberg is spearheading it going around to all the other different groups throughout the community whether it's the tribes or springboard group to get funding from them first, and then our next stop is going to be ODOT to see what they have for funding to help with this because, you know, they really should be driving this. But we're going to proceed in conjunction with them with advice or whatever they do. My biggest thing, I don't want ODOT time-wise to hang us up because Transportation Solutions Inc., they can actually get this grant done in about six to eight months. There's a lot that goes into it with different studies besides the application. There's traffic studies and there's cost analysis, benefit analysis that need to be done. And they're well in tune to be able to do that for us. So that's hanging out there. There are, it seems like Springboard has some funding that they're willing to throw towards it. Next stop is ODOT to see where they're at. And I'll give you guys an update probably in two or three weeks.

Question? to uh john and patty back there as well for being on the committees and in uh in salem for those i'm sure it's an extra work yeah condolences condolences yes thank you for representing though

And thank you chair Johnston. You have pushed this farther than anybody has over the years.

So thank you more than happy to be there. And we got funding for McDougal after the Oregon transportation. I can't remember if I updated last week on or not, but 14Million dollars and we are slated for construction for McDougal now, which is fantastic. were funded for design phase for Lafayette and 18. They're talking like 2030, 2031 for construction. There are, I guess while I'm on the subject, there are three fairly relevant transportation projects that are gonna happen within the next two to three years. One is on the backside of McMinnville. It's Highway 18 from, I'm just going to say, the first exit behind Lowe's and then probably around, well, it ends pretty close to behind Lowe's there. That's going to be a fairly major project where they got to close Highway 18 for multiple days twice in about a year. So and thanks to Councilor Chenoweth that brought attention to it's going to be closed on Sunday, which is a heavy traffic day for everybody coming home from the coast in August. So the way they had their detours, he was super concerned. And so he invited me to the meeting plus ODOT officials. And we had a pretty good conversation about that. either rerouting or having multiple detours, or if we don't change the detour, we know that, like, for example, people coming from the coast are going to take Durham. Whether you put that detour, cut that off or not, we talked about actually shutting that road down so people don't take it, or they better have a flagger at 99 and Durham because people are just going to naturally take that as a bypass. So it seems like a pretty good plan. That's still a year away, but a bid goes out in October for that project. It goes out for McDougal also in October, but they will not do both of those projects at the same time. They'll actually delay McDougal till 2028 when they're done with the project behind Lowe's at Highway 18.

It's also going to impact transit with its location on Durham. That's just another thing to kind of put in there.

Right. yeah so it's not going to be fun but i look forward to i don't i look forward to the transfer or the project being complete and we'll we'll get through this but it needs a little bit better planning and odot's very fully well aware and thanks to counselor chan with the kind of bring all that those pieces together and we're still a year away so Even in ODOT terms, I think we can get this in. We may need an IGA between us and ODOT. If we do, in fact, use Durham as a detour, at least for that Sunday, and they put flaggers at 99, they said if we do a detour on that, then we'll need an IGA between us and them.

But also, potentially, are they looking... What is that? That old Sheridan road.

Yes, old Sheridan was another one that not designated as a detour, but you know people are going to take it. It's coming, but we're focused on it, and Councilor Chenoweth will not let this one slip through the cracks.

I guarantee you.

He's all over it. Anyway, so construction projects, they will not do McDougal at the same time, even though they both go out for bid this fall. McDougal actually will be delayed one more year until 2028 because they don't want to have two major projects on the same highway because it'll talk about really messing things up. But what will be happening in conjunction in 2027 are the smaller projects in that McDougal Road area. So right by the weigh scales, they're going to realign McDougal at a 90 degree instead of an angle. They're going to do that project. They're going to go ahead and do the turn lane project at Stoler Road. And they're going to cut off the end of McDougal on the Lafayette side. So they will in 2027 do those projects. But the roundabout will wait till 2020 because that's going to create some major closures. So a lot happening. And glad to see it all moving forward. AOC Friday we had Natural Resource Committee and our Transportation Committee. Monday we had our Yamhill County Economic Alliance meeting. Very interesting discussion, Patty, about the urban form and what they're doing for all the cities. I'm looking forward to extended conversations on that and see if there's a fit for them for us. Also on Monday with Sheridan City Council, Sheridan discussed potentially it's just they just asked a question it was fine and i probably wouldn't even be updating if i didn't actually been called to the dice to give some background on where we're at with the fairgrounds but they want to be a part of the conversation for possibly if there is a relocation of the fairgrounds they want to be at the table to help with that so i'm in the process to seeing as we get closer to the master plan process over the next eight months to a year and we set up probably committee we need to have a representative from west valley on that committee so just as a quick high overview update on that tuesday was the odot meeting that i just gave a big rundown on um dundee city council meeting uh i gave them an update on our construction process for gsb and i'm just letting everybody know that we could possibly if you plan on coming to a meeting in person check the calendar just to make sure because we may be all virtual for a few weeks so i'm just kind of pre-warning everybody Parks board meeting was canceled for tonight. Parkway committee was this morning, which pretty much was the same update that I just gave for the construction projects. And then fair board meeting tonight at 5.30. And we're a little over a month away from fair time. So get ready. It's going to be here before you know it. Is there anything else for the good of the order? None? All right, cool. Appreciate it. We're going to close it out at 11.01 AM. Everybody have a good weekend.