Board of Public Works - Regular Meeting

All right, we'll go ahead and get started with the Board of Public Works meeting for Thursday, June 4th, 2026. We'll start with a roll call. Chad O'Donnell. Kevin Reilly. Joe Piper. Eileen Miklitz. All right, we'll start with the Pageant Allegiance Center. Okay, seeing no one for public comment, we'll move to item 4A.

Approval of minutes from May 21st. Kevin Riley makes a motion to approve the minutes.

I wasn't here.

Paper will second. All right, we have a motion and a second. Any discussion? None. We'll take a vote. O'Donnell, aye. Kevin Rayleigh, aye. Piper, aye. Miklitz, aye. All right, motion passes. We'll move to item 5A.

5A, the payments. We have seven payments for your review and approval. If there's any questions on them, feel free to ask.

This is Piper. I'll make a motion to approve the payments as presented.

Miklitz seconds.

All right, any discussion? Seeing none, we'll take a vote. O'Donnell, aye. Kevin Riley, aye. Piper, aye. Miklitz, aye. Okay, motion passes. We move to item 6A.

6A, we did go out to bid for the Greenway Terrace Playground Resilient Surface Project. We are asking for you to reject this bid. It came in well over budget. We're going to repackage that and work with Park Rock on reducing the cost of this project. So please reject.

Piper, I'll make a motion to reject the bid. With a second, I have a question. Kevin Reilly, seconds. Why was this so over budget? Do we have a sense?

Well, I guess the resilient surface, I believe just the surfacing part of it was, what, 20% or 25% higher than estimated. So it's gotta be the material though it goes in those materials came up in price. And then what we saw in here for some of the concrete work and that was really high priced and we would not recommend moving forward with a project that came in that high at this time.

So I know it's probably a better question for Park Rec because this resilient surface is one of my favorites, but I'm just curious, is there a point where this stuff is just going to get too expensive or we're going to have to look at something else?

I think that's probably a good point of discussion for budget time. This was more expensive than we had seen previous years. I think the budget was even more than it had been previously. Correct.

It was increased going into the 26 CIP, so they did Increase the budget request as part of the CIP but a little short of where these bids Came in and then lastly and then I'll yield I'm I cannot recall we're going Greenway Terrace playground is where is that on the north side of the city?

I think near Atlantic and North of Moreland. Yeah district like christian's district up there correct yeah oh sure okay yeah it's what's the side road over there i'll look it up so it's over there on kind of the north side of town oh yes yep thank you

Van Trieste here. Just for the record, I noticed on this one particular bid, $146,000, I think it was, for the playground squishy stuff underneath. And if you do the math on it, 51 parks, that's $7.5 million worth of a pretty tough investment. So shouldn't this be put on parks, rec, and forestry instead of coming through this way?

All bids are brought through Public Works. Okay.

All right, thank you.

So we're recommending rejecting this bid.

Yeah, that was my motion. Yep. Do we have a motion and a second? Any further discussion? With that, we'll take a vote. O'Donnell, aye. Kevin Reilly, aye. Piper, aye.

Miklitz, aye.

Okay, motion passes. Bids are rejected. We'll move to item 6B.

Item 6B, this is a bid we received for the William Street overhead and underground electric conversion project. We received two bids, one from Bovera, who was the low bid we'd recommend moving forward with, and a total of $99,920. The other bid from Will Surge, just slightly higher than that, but we've worked with Bovera in the past and we'd recommend moving forward with them.

I'll make a motion to approve, and with a second, I have a comment. Sure.

I'll make a second.

So guys, this is tied to the William Street placemaking. So I...

William street reconstruction. Correct.

But is that's also somewhat tied to. I guess my comment is, I know when we talked about this at budget, a couple of us mentioned that community development was really interested in redeveloping that part of William street by last and everything. And it just, it was nice to see that. The city was able to kind of move this project around, actually do a bunch of stuff at one time, so I just appreciate that. And it's nice to see that this is going to get done at relatively the same sequence as some of the other stuff that community development wants to do with that street. So thank you guys appreciate it.

Alright, any further discussion? With that, we'll take a vote. O'Donnell, aye.

Kevin Reilly, aye. Piper, aye.

Miklitz, aye.

Okay, motion passes. We'll move to item 6C. 6C, this is our 2026 pavement crack filling project. We received three bids. The low bid came in from Thunder Road on the amount of $143,220, which is what we'd recommend moving forward with.

Kevin Reilly makes a motion to accept the bid from Thunder Road. Piper will second. Any discussion?

With that, we'll take a vote. O'Donnell, aye. Kevin Riley, aye.

Micklins, aye.

Piper, aye. Sorry. Okay, motion passes. We'll move to item 6D.

6D, this we put out for bid, the Greedy Park Irrigation Installation Project. We did not receive any bids, so there's no action as required. We will be repackaging that and reaching out to contractors to see if we can drum up some interest in bidding that project. What we figure is a lot of contractors that do this type of work don't necessarily actually bid projects. They're subcontractors, so You might need a little bit of extra help and guidance on the bidding process.

Okay. With that, we'll move to item 7A.

Seven a, this is three viewing possibly act on contract changer number one with one Dell contractors for the bid well Avenue and prospect Avenue utility and street improvement project. Um, there's multiple aspects to this change order. Um, kind of categorically wise is the first part is roadway items. Um, as an occasion happens, uh, we ran across unsuitable sub base. We always estimate. an amount to put in the bid. Sometimes we estimate high, sometimes we estimate low. It's really a tough one to get an exact number on. But this one, we required an initial tonnage of gravel and more geotextile grid on the tune of about $30,000 for that to make sure that the road would be sound enough to place a new pavement on. The other next items are the sanitary sewer related items. There was a manhole that had an outside drop that we hadn't had a plan for in the project. We had asked them to rehabilitate that so we don't end up having to dig up the road in the future. So they gave us a price for that of $5,750. A lateral at 314 Bidwell was planned to be lined due to the condition we weren't able to line it and required open cuts. So there's additional cost for that of $10,120. And also there are several bid items that weren't necessary for the project. So these are deducts, the sewer spot repair items. So that's a kind of a net deduct for the sanitary sewer items is if you total those numbers together. The final portion of this contract is a little bit different. It doesn't even part of the road trees construction project. This is something we asked the contractor to give us a price on. What happened is, since the 2022 addition at the police department, there's been a couple occasions where water has come off the pavement and basically inundated the new garage there, which is very unfortunate and makes a big mess. We looked at it internally and said, well, there's some things that aren't right here. We went back to the engineer of record talked to them, said, hey, there's something wrong with this design. We'd like you to look at redesigning that. And JSD is the engineer of record. They've been good to work with. And they put together a new design. And work needs to be redone out there, basically. So what we told them is you're responsible for that. And so we asked the contractor to give us a price to do the work. JSD is gonna pay us and we're gonna pay the contractor to complete that work. So no cost to the city to make that Repair adjustment etc to the parking lot area The total of that is a hundred and twelve thousand three hundred twenty eight dollars and seventy five cents There's any questions Brandon right answer so Alex I guess I

And it doesn't matter because the city's getting the money, but I'm just curious, do you know if this is just, is JSD just cutting us a check or is this coming out of their E&O?

They'll probably make a claim. Correct. They're working with their insurance company. Their insurance, but yes, that's what it would ultimately come to us.

And I assume that JSD did all the site engineering for the entire addition project then?

They did the site engineering. Yeah, the site plan engineering.

And this was just human error? Did the computer spit out the wrong numbers? I mean, I'm just curious. Do we know what kind of caused it?

I mean, they didn't really accommodate enough height and elevation between the low point and the parking lot to the adjacent building. There's just not enough storage there for the volume of water that passes through in higher rain events. And the capacity of the storm sewer inlets that are right in front of the garage Can't take that down fast enough, so there just wasn't enough elevation difference between that kind of low point and the garage floor, and that was the ultimately the error that led to this situation.

Okay. I'll make a motion to accept the change order as presented. Kevin Riley seconds.

All right, we have a motion and a second. Any further discussion?

I just have one question is, how come, just for my own edification, how come these aren't like two separate items?

It's under, we're working it through the contract that we have with Wandell for the project.

So, because, I mean, like, Wandell did the top, you know, the first part of it, the Bidwell project, and they're doing this?

So they've agreed to do the construction work at the police station for us.

Okay.

It's just a mechanism to pay the contractor for that work is what it comes down to.

So and just so I understand it, we're getting 112 back from the original engineer and we're paying an additional 140 on top of that.

No, no. So it's 140 minus the 112. We're paying $112 for that work and we're getting 112. So that's a complete wash. The other items in the change order are related to the road project.

The stuff on the top.

Yes. Those are the parts the city is responsible for. So the 140 is for the bid well stuff.

Okay.

All right, then I think we can go ahead and take a vote. O'Donnell, aye. Kevin Reilly, aye. Piper, aye. Miklitz, aye. Okay, motion passes. We'll move to items eight and nine.

We do not have any communications or matter of report tonight. Thank you all for coming. I guess there's one thing I'll mention is all the room, Miklitz and Molson have reposted a tour of the clean water plant. So we're going to be putting that together here probably in July. for a council meeting, I think, if people are interested. Yeah, we're happy to show people around. We'll send out an email once we kind of narrow that down. Thank you.

Thank you.