Board of Public Works - Regular Meeting

We'll now begin with the, Board of Public Works. Call to order. Steve Cassins. Kevin Riley.

Hey, Ronald. Hey, hi. Hey, here.

One second that.

Motion carries. We're all here. I have a quorum. We've already done the pledge allegiance. See any more public comment? So approval of minutes for a.

I've got the minutes from March 5 for your review and approval.

Kevin Riley moves to accept the minutes for the

last meeting.

Payne second.

Motion and a second. Anybody have any comments or questions? Seeing none, we'll take a vote. Casson's aye. Kevin Riley, aye.

Vote on aye. Paying aye. Motion passes.

Item 4A.

4A approval of payments. We've got two payments this round. One of them is a final payment for the Badger Drive HVAC project. If there's any questions, Brendan or I will try to answer.

Payne moves for payment.

Kevin Riley seconds.

Seeing none, go for a vote. Casson's aye. Kevin Riley aye.

Vote on aye. Aye.

Motion carries. Item 5A.

5A, we've got two bids. The first one is for the transit center boiler replacement project that we received on March 6. We received two bids. The low bid came in from August Winter and Sons for a total cost of $52,400 That's what we're recommending moving forward with.

Payne moves for recommended bid.

Kevin Riley seconds with a question. The alternatives, what are those entailing?

Brian can answer those. The alternatives were to replace the pumps on the air handler and some other reconfiguration of some of the controls. Bids were a little bit higher than we wanted. So we're going to hold off on those at this point.

Kevin? That was it. Yeah.

Could any of that federal grant money be used for this project? Well, there We In it?

To do to do like the pumps?

Yeah.

We could. I'll I'll just I'll take that question. So the bid, we are using additional federal first of all, the federal grants are paying for the project. So there's no city money on this project. The project, we originally had a budget of $40,000 So we are using some additional money from a pre another federal project that we transferred over to this project to cover that that extra. So we are mean, if we wanna look at doing additional one, additional parts of that project with additional funds, we can consider that.

Yeah, if we get

them, right? Yeah, we could consider that. I think what we wanna do is have some of these projects finish out before we would commit to anything more. We have a good idea of where things are going to come out with some of these, but we just want to be conservative just make sure we're not having any surprises with any of the other projects.

Right. Okay. Thank you.

Yep.

Any other questions or comments? Seeing none, we'll take a vote. Casson's aye. Kevin Riley aye.

Vote on aye. Kane aye. Motion passes.

Next bid 5B would be bid we received for our 2026 Asphalt Street Resurfacing and Utility Improvements project. This is a rather large project as you can see by the number of bid items that the staff put together, very hard work here. We received three bids, very competitive bids and we're recommending and there's multiple alternates for this project as well. And we're recommending moving forward with the base bid and alternate one and the utility repair alternate number one also to the low bidder of Leyland contractors in the amount of $10,771,081.80. The budget amount for this project is around $11,000,000 So this project came in under budget.

Has Lalanne done some of our other major projects?

Annually, they get projects. We've had some issues with quality of work that we were working through on other projects. The Silver Nell Road project. If you remember, we had the discussion about the ride out there. This is an asphalt street resurfacing project. So the work they're going be doing is removals and probably placing all the concrete. Their subcontractor for the asphalt was was it do you remember who it was?

I believe it's Wolf.

Wolf paving. They're acting as a general contractor though.

Okay. Thank you. Thanks. Any other questions or comments? Do have a motion?

Kevin Riley moves to accept the low bid by Lalonde.

Bain seconds.

Any other questions or comments before we go to a vote? None. Going to now vote on five b as in boy. Casson's aye. Kevin Riley aye.

McDonnell aye. Aye.

Motion carries. M6A. 6A,

let me see these multiple times. This is a storm water management practice agreement with City of Waukesha and the Montessori School of Waukesha for the property located at 2600 Summit Avenue. See the plans there and the agreement there's infiltration basin and multiple catch basins. So this is the agreement we have for them to maintain those systems.

Is this because of their new addition and everything they're putting on?

Correct. They have to meet new the new storm water requirements for their additional disturbance and things.

Kevin Riley seconds.

We have a motion and a second. Any other discussion or questions? Nothing. I'll take the vote. Casson's aye. Kevin Riley aye.

Rhode Island aye. Paying aye. Motion carries.

Six a is approved. Seven a.

Seven a. This is review and possibly act on a request from Danielle Knapp at 1575 Dash 1577 Dover Drive for a one time sewer credit. As you know, these are available one time for sewage that or water that's used but not sent down into the sewage system for treatment. Usually it's for swimming, filling a swimming pool or establishing a new lawn. But you'll remember that on occasion, people have broken hose bibs or leaking hoses, etcetera.

This is one of those instances. And while the department doesn't necessarily recommend moving forward with credits due to loss like this is it's just deemed like kind of negligence for having a a hose leaking. It's up to the board to make that final determination. In this instance, the additional usage, which is what we recommend is, you know, after doing calculations is 11 or 100,000 gallons. So over a two month period, less than a two month period.

So it's a a rather large amount of water that was running out of a hose for for a period of time. To put that in perspective, that's about 1,670 gallons a day running out

of hose

and 70 gallons an hour. So like I said, you guys have approved situations like this, but not necessarily to this extent. But it's up to the board to make that determination for these. If if it was up to the department, us, we wouldn't recommend moving forward with them because it's a act of negligence. This isn't something like a putting landscaping in or or something like that. But so that's we recommend, if you were to recommend moving forward, credit of $1,049.05 is the calculation that we did.

So Wow.

Yeah. So it's a large volume of water and a large dollar amount.

It is a duplex, so it's a lot of property.

We don't know the the whole story. Just were told the holes was leaking over a period of time there between September and October 2025.

So so what did they do? Leave their hose out, turned on, and it froze and then cracked and then No.

This was over the summer. So I'm assuming it was summer? Or not summer. September and October. So we didn't have freezing

Right.

Temperatures at that time. So it was probably left on at some point. So or leaking. I don't know.

They never went in their yard ever. Obviously, that's a pretty wet yard.

It's a lot of water.

We have marsh right now. There's half gallons.

And a question, you assume this happened over a two month period?

Yes. We have month to month data that we can look at, and that's when the high usage was. It could have been a few days, a number of days or it could have been those whole two months. We don't know the exact data on that. So we compare what we how we do the calculation is, is we look at their monthly usage and you see what months are high and then we compare that to their average usage over those same periods of time in previous years. That's how the calculation is completed.

I'm leaning towards denying the claim.

It's up to the board.

I'll make a motion to deny based on the rationale behind it.

Kevin Riley seconds.

We have a motion and a second for a one time credit to be denied as requested. Any other comments? Scapegoat. As much as I hate to do this, I think they need to provide better information. Because even though I read what they provided, gonna give me an answer. Or what they did resulted from that. So

Oh, did did let me just back up for a minute. The only other thing, if you have questions, the only other thing we can do is hold it till the next meeting and ask for additional information. If we don't wanna deny it outright tonight. And then you guys, I guess, staff can try to get more information, more detailed information. I doubt that the vote would change for me, but if it makes the others feel comfortable, I'm good to withdraw my motion if you so so want.

I'd ask what additional information you're looking for for us to receive. And maybe we have it, quite frankly.

Is this open to discussion right now?

I think now. Yeah.

I would agree with you, Eric. Because if if there was a specific hardship that happened that was explainable, I could understand it. But it's just, you know, that much water just pouring out of your house and nobody noticing it for two months, that sounds extremely negligence.

When I'm in I don't know. I got a whole house. But when I my outside water is running or whatever, I can hear water going through

The pipes. My

pipes when I'm sitting in the front room, you know. It so I I don't know where to what happened here, you know. Were they in France or something for a couple months? I I don't know.

Can't answer that. No.

So the the only information that that I looked up that that Chris had provided was the request. The original request stated that a tile contractor used the hose, left it on at the source, and it had a hole in it. That was the information that was provided in the original request.

They're saying that the contractor's fault and not theirs.

So they left the hose on. That hose had a leak in it, but it's a lot of water.

Yeah. It is a lot of water.

Well, then I'm thinking that they have some action to take against the contractor, but not the city. So I'm still in support of denying the claim.

Yes, let's I'm not going to change my motion.

I didn't expect it to. Alright. So our motion currently is I understand it. We're putting this

No. It's the deny.

Oh, sorry. We're gonna deny request. Five p. Oh, sorry. Kevin Riley, I? 6.

Oh, I'm sorry.

Sorry. 6 a.

7.

The numbers are all different, so it's very hard to track.

7 a.

7 a.

In our document, it's 7 a, but on the computer, it's six a. So six a, so we're all on the same track. It's being denied.

To vote. You have to vote.

Yep. Ready to take a vote?

Kevin Riley votes in favor of the motion to deny.

Kasson, same. Aye.

O'Donnell, aye. Vayden, aye.

Motion passes. Okay. So then we go to eight and nine.

Eight and nine. Don't really have any report other than we're happy to be done with the snowfall on Sunday and Monday. That was long hours on Monday and Sunday night. So hopefully, it's the last snowfall.

You did a good job on my street. Yes. I got no complaints.

No complaints. It was a hard one for staff, especially newer staff that aren't familiar with their is familiar with their routes and seeing the curbs in the road. And so there was maybe a little more damage than normal, but it's kind of it's going to happen when it's I'm talking about sod damage where terraces get scraped up, but we'll be repairing that in the spring.

The only thing I can say about snow removal, and that's probably Park and Rec and not you guys. These big oversized machines, they turn up half of the grass on the sidewalks when they're trying to plow and they got big piles of dirt everywhere, mud. And it's I don't know. Those things are overkill of me and they do their job, which are huge, a sidewalk.

There's yeah, they have different equipment for different locations and there's some sidewalks that probably should be six feet wide instead of five feet wide, which would be helpful because a five foot sidewalk is pretty narrow to plow with any sort of machine.

Yeah. By Lowell Elementary Mhmm. School district, I assume plows their sidewalks, right, on campus. They got piles of mud as high as the snowbank.

Yeah. There's a lot of repair work after a season of plowing. Happened,

We're talking about snow removal. Obviously, this would cause when you get up by the dairy, they're making the curve to head towards. What happened on that median?

A plow truck missed the curve, whether it be ice or just didn't see the the the curb, and they drove into it and got stuck.

Oh, they did.

But the the the turf was really soft and it sunk in and

I could see the tire tracks and

We we had to call a record to pull it out. Exciting stuff.

Right? Good thing he had that laugh to go up.

I'm sure it was frightening.

I just wanted to commend the public works, and I'm not sure how much of it was you guys or not, but the Lomaira prospect construction roadwork that's happening coming up with the whoever came up with the idea to put an entrance at the end of Lomaira onto the back of the golf course. That's given that whole neighborhood another access point when they're closing the streets down. So those of us who need to get fuel oil in on those locations, and I know that the semi truck was delivering today to the golf course. And so however that all worked out, I don't know if that was cooperative or what with the county, but well done. How creative problem solving.

Thank you. Yeah. I will definitely relay the message to the design team. There's a lot of effort that went into that between the coordination of our group and and the county and finding a solution that still maintained that access point was was definitely critical to launching this project from day one.

Now one thing I overheard, and this may have no official weight to it, but someone at someone who works at the golf course said that they're considering putting a gate up there at the conclusion of the project. And so I don't know if that's gonna continue to be an access point or not.

No. The intention was to that's a temporary access point. It is to be removed after our work is complete and then restored back in place. So we did not intend to leave that as a permanent access, that's why the the pavement is definitely temporary. They did use temp concrete because that's the material that was available at, this time of the year. But that is the intention is that that's fully temporary.

Oh, that's unfortunate. I was hoping that we'd get the traffic away from my front door. But anyway, thank you. It was a creative solution.

Thanks everyone.

Any other questions or comments? Seeing none, we are adjourned.