Planning Commission - Regular Meeting

It's funny. It brought me back. The January 20th, 2026 meeting of the SUFFK Planning Commission will come to order. Uh I might add that this meeting is videotaped and televised for public viewing. Uh we'll lead off with the invocation by Vice Chairman Hicks.

Let's pray. Lord, we thank you for this day and this hour, one in which we can at least pause to acknowledge the many blessings and the infinite grace and mercy that you bestow upon us daily. Lord, we thank you in advance for hovering over your your people and for protecting us from all hurt harm. Heal divisions as they rise. God, continue to watch over and to protect democracy in our city, in our state, in our country, and all over our world. We invite you into this meeting today, God, that we may appropriately and vigorously conduct the business before us for the good of our city. Bless us, and we shall be blessed. In your mighty name we pray. Amen. Amen.

Please stand for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation indivisible with liberty and justice for all. Commissioner Bower here. Commissioner Creekmore here. Commissioner Edwards. Commissioner Goodman here. Commissioner Pal here. Commissioner Thornton Manuel

here. Vice Chair Hicks.

And Chairman Staylor here. Uh Mr. Chairman, we have a quorum. The minutes were included uh of the last meeting in your packet. Are there any additions or corrections? If not, they are approved as presented. We have three public hearings today. Public hearings are for 30 minutes, 10 minutes for the proponents, 15 minutes for the opponents, and five minutes for rebuttal by the proponents. Our first public hearing is reszoning requests RZN 2025-00008, [clears throat] 2821, and 2821A Holland Road Racetrack. Mr. Wine, will you please read the caption? Yes, sir. Reszoning request RZN 2025008 2821 and 28 uh 21A Holland Road Racracks. Justin Jeanlau Racetrack Incorporated applicant on behalf of McDonald Ventures. um 27 LLC property owners in accordance with section 31304 and 31305 of the unified development ordinance to reszone and amend the official zoning map of the city of Suffach to amend the previously approved profers for properties located at 28 uh 2821A and 2821 Holland Road zoning map 32 partials 29 star 2 and 29 to change the zoning from M1 conditional light industrial zoning district to B2 commercial zoning district conditional for a portion of property located at

2821 Holland Road zoning map 32 parcel 29. The affected area is further identified as being located in the Holy Neck voting bureau zoned B2 general commercial district and M1 conditional light industrial zoning district and Scott special corridor overlay district. The 2045 comprehensive plan designates this area as part of the central growth area commercial corridor land use type and employment center land use type. When you act on this request, you'll be acting on a resolution to present a report and recommendation to city council relating to resoning request RZN 20258. Staff planner Gonzalo Bourge will present staff's report on this item.

Thank you, Kevin. Good afternoon, Mr. Chairman and members of the planning commission. This request before you today is to reszone and amend the official zoning map of the city of Suffach to amend the previously approved profers for properties located at 2821A, 28-21 Holland Road, zoning map 32, parcels 29 uh star 2 and 29. and to change the zoning from M1 conditional light industrial zoning district to B2 conditional general commercial zoning district for a portion of a property located at 2821 Holland Road zoning map 32 parcel 29. The city's 2045 comprehensive plan identifies these properties as part of the central growth area and our designated commercial uh corridor land use type and employment center land use type. Please note that the conditional use permit uh request CUP 2025005 is being considered today just after this case and it is dependent on the result of these resoning request. Tax map 32292 is zone B2 general commercial conditional zoning district and tax map 3229 is zone M1 light industrial conditional zoning district. Both parcels are located within the Scott Special Corridor Overlay District. The subject properties have the following surrounding uh land uses. To the north, the Centerpoint Intermoal Center and vacant land, zone M1, Light Industrial Conditional Zoning District, and the Pilot Truck Stop and Truck Parking Zone B2, General Commercial

Zoning District. To the south we have the MSI Norfolk distribution center zone M1 light industrial conditional zoning district. To the east the MSI Norfolk distribution center zone M1 light industrial uh conditional zoning district and to the west there is vacant land zone B2 general commercial zoning district. The two subject parcels are part of the Westport Commerce Park master plan which was profered throughout uh ordinance number 08083 and approved by city council on December 17, 2008. The master plan depicts uh specific development layout and must be amended to allow the establishment of the proposed truck stop. Uh the current profers also prohibit the establishment of a truck stop or travel plaza on the subject properties. Therefore, the applicant is proposing two major actions with this request. On tax map 32292 here highlighted in red, the applicant is primarily proposing to amend the existing profers uh profer conditions adopted throughout the ordinance 08083 to allow the establishment of a truck stop plaza and simultaneously amend the Westport uh park master plan. on the portion of tax map 3229 here highlighted in green. The applicant is proposing to reszone 1.9 acres of tax map 3229 from M1 conditional light industrial zoning district to B2 conditional general commercial zoning district. They are doing this to develop an internal access drive that is crucial to connect the future enterprise drive to the site of the truck stop. The resing of 1.9 acres of tax map 3929 will

bring the whole site occupied by the truck stop under one zoning designation, the B2 zoning district. The applicant states uh in their narrative that the development will consist of a 6,100 square ft convenience store, 16 gas pump lanes for automobiles, and six fuel pump lanes for tractor trailer trucks. The applicant is proposing a total of 37 passenger vehicle parking spaces and 30 truck designated parking spaces on site. The proposed truck stop will use uh aligns with the general standards set by the 2045 comprehensive plan. In particular, the subject properties are designated commercial land use type and employment center land use type. W2 zoning is one of the zoning designations for these land use types and the proposed use aligns with both of these l uh uses which are set for commercial activities and employment generating uses. The truck stop uh travel plaza use is also conditionally permitted uh within the B2. Upon foreign analysis, the UDO uh staff finds that UDO supports the proposed use since the truck stop is considered a key commercial activity. necessary for the community and for the businesses located along the Holland road corridor. The proposed use is also compatible with existing uses adjacent to the subject properties such as the logistics uh and warehousing, light industrial, convenience, retail, truck stop and gasoline services just across uh uh just across Holland Road. The proposed use also conforms with the commercial character envisioned in the Westport uh park commercial uh Westport Commerce Park master plan, pardon, which the applicant is amending as part of this resoning request. It is worth noting that several parcels and portions

of parcels in the vicinity in the vicinity of these subject parcels are undeveloped. uh and therefore the proposed development of a truck stop could offer some momentum for further commercial and employment generating development in this area. Access with regards to access that will be uh provided from Holland Road and from the future extension of Enterprise Drive. Uh submitted documentation shows that internal passenger and uh truck circulation will be physically separated. The applicant uh submitted a traffic impact analysis and the trip generating uh generation comparison memorandum. These documents identify one access point on Holland Road and the second access point from the future enterprise drive extension. The traffic study evaluated a 13 area that includes the cup site and an agent undeveloped parcel in the fight as tax map 32292. The analysis projects 268 trips during the a during the morning peak hour and 210 trips during the afternoon peak hour with an estimated total of 10,634 daily trips. The study incorporates uh pass by trip reductions of 76% in the morning peak hour and 75 in the afternoon peak hour for the convenience store with gas pumps. It also assumes a pass by reduction of 50% in the morning peak hour and 55 in the afternoon peak hour for a potential fast food restaurant with a drive-thru on the adjacent undeveloped parcel not part of this uh reasoning request but adjacent to it. Um regarding profers uh the applicant is not modifying conditions one five and six as part of this amendment. The applicant is amending condition number

two to add a line pledging that the owner or applicant shall provide traffic and roadway improvements consistent with a traffic impact study entitled Westport Retail Park Trip Generation Comparison Memorandum prepared by Kimley Horn and dated November 14, 2025. And it is also amending the third profer which lists prohibited uses and is uh modifying it to allow for the establishment of a truck stop travel plaza use on the subject parcels and they are doing this by striking the prohibit uh use on the language. Lastly, the applicant is replacing the fort uh condition with another uh condition that pledges that the proposed development will be substantial in substantial accordance with the conceptual development plan submitted with this uh resoning request. Uh uh the the document title Westport commercial resoning exhibit one from December 12, 2025. That is the document you have on your screens right now. Um this final slide not the final we have another final one with recommendation but this last one I want to show you uh this is not part of this application this is part of the cup but I still wanted to show you just so you have an idea of the concept. So this is the conceptual site plan submitted uh for the CUP. Um and here you can see the overall layout with a convenience store and passenger vehicle fuel pumps on the right or west and the truck fuel and parking to the left or to the east. Uh once again, 6,100 ft of retail space with 16 passenger vehicle fueling lanes, six truck fueling lanes, 37 passenger vehicle parking spaces, and 30 truck designated parking spaces.

To conclude, staff finds that the proposed modification of the profit conditions and the resoning of 1.9 acres of tax map 3229 from M1 to B2 are appropriate for the existing B2 zoning district. These actions are also consistent with the commercial corridor and employment center land use designation set for by the 2045 comprehensive plan for the subject properties. Furthermore, this use is consistent in character and intensity with the other commercial uses surrounding the subject properties and will provide the services needed to the employees of adjacent businesses, tractor trailer drivers frequenting the nearby logistics centers and travelers utilizing Holland Road. Therefore, staff recommends that the planning commission forward resoning request RZN2025008 conditional to city council with a recommendation of approval subject to amended profer conditions. This concludes my presentation. I will stand by in case we have any questions regarding this case. Thank you very much.

Thank you, Mr. Burgess. We'll now open the public hearing. Who would like to come forward and speak in favor of this resoning request? Please state your name and address, please. Thank you, Mr. Chairman, Madame Vice Chair, members of the commission. For the record, my name is Rob Beam. I'm a local land use attorney at the Troutman Pepper Lock Law Firm here today on behalf of the applicant Racetrack Inc. I'm joined by several representatives of racetrack this afternoon, including Taylor Pounds, Carrie Collie, and Samantha Jones. and also joined by Jeremy Ye from Kimley Horn who is our civil engineering consultant on this uh property. I'd first like to take a moment to thank uh Mr. Wine and and Gonalo and the rest of the planning department for all their hard work on this application over the last several months. They provided us with a lot of feedback that we've been able to incorporate into the application that's made it better. Um I think Gonalo did a great job of sort of giving you sort of a summary of of the overall use, but I did want to just highlight a couple of additional points for you. Um, as Guccalin noted, this application involves a proposed uh racetrack travel center that would be located on the south side of Route 58, directly across from the Virginia Port Logistics Park. Uh, the racetrack store wouldn't be a kind of a full uh truck stop in the way a lot of people think of them. It would be more of a traditional convenience store and gasoline station that also includes uh parking spaces and fuel pumps that have been uh sized for larger trucks to accommodate larger trucks, but there would not be scales or showering or laundry facilities, uh power hookups or other amenities that you might find at a more intensive sort of truck stop use. Um secondly, we have worked closely with the planning staff to make sure that this development complies with the recent design criteria that were adopted by city council in the summertime into the UDO for this specific type of use and um and have made sure that the design of this site is fully in compliance with those, including the provision of additional truck parking spaces on site. And finally, I just wanted to note as as confirmed in the planning staff report, this use is

compatible with the surrounding land uses which are primarily logistical, industrial and um and business uses and the immediate vicinity and also are consistent with the comprehensive plan uh designation for future land use for this site for commercial employment related uses. So with that, we certainly thank you for your consideration of the application and our team will stand by for questions.

Thank you. Is there anyone else here to speak in favor of this resoning request? Anyone here to speak in favor? Seeing none, is there anyone here who would like to speak in opposition to this? Anyone here to speak in opposition? Seeing none, uh, would you like to rebut the non-speakers in opposition? [snorts] You all finished? Okay, this public hearing is closed. Commissioners, questions, comments, or motion is in order. Mr. Chair,

I move approval of RZN 20225- Z008 subject to the amended propers in the cup that's coming up. We have a motion. Is there a second? I second. Been moved and seconded. Is there any other questions, comments? Yes, chairman. I I do. Um, can I get the attorney back up, Mr. Rob Beaman? Yes, ma'am. Okay. Um, are there any plans in the future to um expand the uh the racetrack?

No expansion plans to my knowledge. My client will correct me if I'm wrong. There is an additional part of the property as as Gon Carlo mentioned that is currently vacant and will be vacant after the development of the the truck stop travel center. Um and that we don't have a specific use for that at this point. All right. Um one last question. Yes, ma'am. Um, there's no overnight parking at this racetrack. Correct.

So, the the the client's plan is not to encourage overnight parking. We don't have the types of amenities that that truckers who stay overnight will typically look for in terms of showering facilities, laundry facilities, um, you know, things of that nature, power hookups. Um, but at the same time, it's it's I think under the current ordinance, it does permit it if the applicant allows it to to occur. All right. Thank you.

Thank you. Commissioners, any further questions? If not, please call for the vote. Commissioners, please vote. Mr. Chairman, the motion is approved by a vote of 7 to zero.

This resoning request was approved and will go before city council on February the 18th, 2026 with our recommendation for approval. Moving on, um the next item on our agenda is conditional use permit cup 2025-00005 Holland Road Racetrack. Uh Mr. WM, will you please read the caption?

Uh, yes, sir. And this is that companion item to that previous resoning request that you all just re recommended approval of. And this is a conditional use permit request. CUP 2025005 Holland Road Racetrack submitted by Robert Beman III, Troutman Pepper Lock LLP. Agent on behalf of Robert Pner racetrack applicant on behalf of McDonald Ventures 27 LLC. property owner in accordance with sections 31306 and 31406 of the unified development ordinance to grant a conditional use permit to establish a truck stop travel plaza use on property located at 2821A and 2821 Holland Road zoning map 32 parcels 29 star 2 and 29. The affected areas further identified as being located in the Holy Neck voting bureau zone B2 general commercial zoning district and M1 light industrial zoning district and Scott special corridor overlay district. The 2045 comprehensive plan designates this area as part of the central growth area, commercial corridor land use type, and employment center land use type. When you act on this request, you'll be acting on a resolution to present a report and recommendation to city council relating to conditional use permit request CUP 2025005. Once again, staff planner Gonzalo Bourge will present staff's report.

Thank you again, Kevin. Once again, good afternoon, Mr. Chairman, and members of the planning commission. I will have information that will sound very similar to the one that I just shared with you. Uh [snorts] please bear with me. Uh it's not my fault. It's just how this works. [laughter] Um this conditional use permit uh request is to establish a truck stop uh travel plaza use at properties located at 21 2821A and 2821 Holland Road. Uh these properties are further identified as zoning map 32, parcels 292 and 29. The city's uh 2045 comprehensive plan identifies these properties as part of the central growth area, commercial corridor land use type and employment center land use type. Tax map 32 uh 292 is zone B2 general commercial conditional zoning district and tax map 3229 is zone M1 light industrial conditional zoning district. Both parcels are on the Scott uh special corridor overlay district. Uh the two subject properties uh total 62.54 acres. However, the extent of the proposed COP area consists of pro approximately 8.29 acres. The subject properties have the following surround surrounding land uses. To the north, the centerpoint interotal center and vacant land zone M1 light industrial conditional zoning district and a pilot truck stop and truck parking zone B2 general commercial zoning district. To the south, the MSI North Distribution Center, zone M1, Light Industrial Conditional Zoning District. To the east, a bottling facility, zone B2, General Commercial District, Conditional Zoning District. To the west, there is vacant lands, zone B2, general commercial conditional zoning district.

The two subject parcels are part of the Westport Commerce Park master plan which was profered through uh then and approved by city council via ordinance number 08083 on December 17, 2008. Uh the development will contain approximately 6,100 square ft of retail space with 16 passenger vehicle fueling lanes and six truck fueling lanes. To support the use, the applicant proposes 37 passenger vehicle parking spaces and 30 truck designated parking spaces as well. The facility is proposed to operate 24 hours a day, 7 days a week, and employ approximately 20 employees with no more than five employees on site at any given time. Section 31727 of the UDO establishes supplemental regulations for truck stop and travel plazas. The proposed development meets these requirements, including 30 tractor trailer parking spaces, five per fueling lane, there are six lanes, 37 passenger vehicle parking spaces, six spaces per 1,000 square ft of gross floor area, and six tractor trailer stacking spaces, one per fueling lane. The concept plan demonstrates the minimum required parking for both automobiles and tractor trailers with automobile parking and fueling areas physically separate from the truck parking and fueling areas by landscaping uh median. These improvements are in compliance with the supplemental standards uh set on section 31727 of the UDO. Access to the site will be provided from Holland Road and from a future extension of Enterprise Drive. Submitted documentation indicates that internal passenger vehicle and truck circulation will be physically separate. The applicant submitted a traffic impact analysis and a trip generation

comparison memorandum which identify one axis uh point along haul and road and the second axis uh on the future enterprise drive to be developed. The traffic study evaluated the 13 acre uh area that includes the cup site in an adjacent undeveloped area identified as part of tax map 32292. And the analysis projects 268 trips during the morning peak hour and 210 trips during the afternoon peak hour with an estimate total of 10,634 daily trips. The study incorporates uh pass by reductions of 7 76% during the morning peak hour and 75% during the afternoon peak hour for the convenience store with gas pumps as well as a 50% in the morning peak hour, 55% in the afternoon peak hour for the potential fast food that could be potentially developed on the uh adjacent undeveloped parcel. The proposed truck stop travel plaza is a permitted use as condition uh pardon the condition permitted use uh within B2 general commercial and M1 uh light industrial zoning districts. The associated convenience store is a permitted uh use on B2 district and does not require CUP. Adjacent zoning and land uses are compatible with the proposed development. The surrounding area includes warehouses, light industrial facilities, and an existing truck stop located approximately 800 feet from the subject parcels, indicating that the proposed use is consistent with the existing development along the Holland Road uh commercial corridor. The subject parcels were intended uh under the Westport Commerce Park master plan to accommodate commercial uses that support nearby industrial and intramotal facilities.

These segment of Holland road is classified as an industrial corridor with supporting commercial uses and the city's 2045 comprehensive plan designates the area as both commercial corridor and employment center. Therefore, the proposed use is not expected to be injurous to surrounding properties or adversely or have adversely effects on property values or impede the orderly de development of these area and regions and neighborhoods. staff uh is conditioning that the truck stop uh travel plaza in respective fuel canopies shall be uh designed and constructed in accordance with the ar with the ar ar ar ar ar ar ar ar ar ar ar ar ar ar ar ar ar ar ar ar ar architectural elevation submitted by the applicant. Uh on this slide you can see the convenience store elevations. On this one, we have the tractor uh trailer fuel canopy elevations. And here the passenger uh vehicle fuel canopy elevations. Those three are being conditioned as part of this up request. [snorts] The proposed use aligns with the standards set by section 3146 of the UDO and by all the standards set on article 7 supplemental use regulations for truck stops and travel plazas. It is the staff's opinion that the proposed use aligns with the land use typologies set by the 2045 comprehensive plan commercial and employment center use types and aligns with the B2 general commercial zoning district designations on sites and it is compatible as well with the existing uses established in the vicinity of the subject properties and along the Holland Road commercial and industrial corridor. and staff recommends that this request for a conditional use permit to be approved subject to conditions. Uh this concludes

my presentation and I will stand by if you have any questions. Thank you. Thank you, Mr. B. We'll now open the public hearing. Who would like to come forward and speak in favor of the conditional use permit? Hello again, Mr. Chairman, Madame Vice Chair, members of the commission. Again, for the record, Rob Beamman. I'm a local land use attorney at the Troutman Pepper Lot Law Firm here today on behalf of the applicant, Racetrack, Inc. The comments that I made in connection with that prior application are applicable to this one as well, but we will certainly stand by for questions. Thank you very much.

Thank you, sir. Is there anyone else in attendance that would like to speak in favor of this request? Seeing none, is there anyone in attendance that would like to speak in opposition to this conditional use permit? Anyone here to speak in opposition? Seeing none, but does the proponent have any rebuttal to the none? No comments. Moving on. This public hearing is closed. Commissioners questions or comments? or a motion.

Uh chairman, I would like to uh make a motion for approval of CUP 2025 dash 00005. We have a motion. Is there a second? I second that. Been moved and seconded. Any other comments with the seven conditions? Yes. Yes.

Any other comments? Um, I didn't say anything on the original one, but I I thought I would add this. Uh, having looked at the at the property. Um, you will note that [clears throat] on the uh resoning request, it was for a substantially larger piece of property than the conditional use permit. Conditional use permit is basically for the site for the uh store, which is 8.29 acres. Um the um this will have only one access point which will be the at the lighted entrance there. And um in looking at the plans they showed some additional um entrance and exits but it would be dependent on the additional uh spaces being developed uh that are not included with this. So just wanted to make that as some some additional information. Any other comments? one question slashc comment. I'm not sure one of one or the other. Uh there was mention of potential fast food on the vacant part of the remaining parcel. Um that would be about right. That wouldn't need another

uh yes in the B2 general commercial district um a drive-thru um restaurants by right. Right. Okay. Okay. Any other questions? If not, call for the vote. Yes, sir. Commissioners, please vote. Sorry, commissioners, please vote again.

[snorts]

Mr. Chairman, the motion passes by a vote of 7 to zero. Okay. This conditional use permit was approved and we will go before city council on February the 18th, 2026 with our recommendation for approval. Um, moving on. Our final public hearing today is conditional use permit request CUP 2025-000014. Mr. Wine, will you please read the caption?

Yes. Conditional use permit request CUP 20250014 racetrack prudence submitted by Justin G uh Giamalo Delago Ventures Incorporated on behalf of Port 460 LLC property owner in accordance with sections 31306 313 uh 31406 and 31727 of the unified development ordinance to grant a conditional use permit to establish a truck stop travel plaza use on property located on Prudin Boulevard, zoning map 25, partial 57, star 57A, star 11. The affected area is further identified as being located in the Holy Neck Voting Burough, zoned to B2, General Commercial District, and Scott, Special Corridor Overlay District. The 2045 comprehensive plan designates this area as part of the central growth area, commercial corridor land use type. When you act on this request, you'll be acting on a resolution to present a report and recommendation to city council relating to conditional use permit request. CUP 202514. Our um lane use planning manager, Caitlyn Abett, will present staff's report.

Hi, good afternoon. So, this is your final uh consideration of a conditional use permit for a racetrack on Prudin Boulevard, which is a truck stop. So, as you can see on the map here, this is within the central growth area. I've zoomed in on that a little bit just so we can see a little better for the context of the site. You'll see it's to the west of the Prudin and Route 58 bypass interchange. This property is designated commercial corridor in the 2045 comprehensive plan. The property itself um is a parcel. It's a little little about over 11 acres total. Um it's zone B2, general commercial. Um this is part of that Port 460 development in the commercial element. So to the rear you see that's zoned M2. That's the industrial heavy industrial portion of Port 60. And then across the street we have more B2 and then some light industrial M1 up north there. I want to kind of talk about the symbology and this how this is shaded on the map. So in the yellow that's the actual extent of the cup area. The racetrack won't be taking up the entire parcel in yellow. So that's going to be a little over six acres. The remainder which is shaded blue is not part of the cup. That is going to be subdivided off upon approval and site development. There's another aerial to say I want to know this aerial is from 2024. So you can see like you know Port Street's not built out yet. So just bear that in mind. Um but kind of want to give some context for what's around the site. Um the area of the cup is highlighted in magenta you see on the parcel there. Again want to note that's not the entirety of the existing parcel as in right now just area. To the west um that's the other commercial element of the port 460 development. And then to the south we have the warehouses and logistics center. And then to the east is a vacant property. And then the interchange beyond that north across

Prudin Boulevard we have a state police office some undeveloped land tractor supply BP some hotels and then northfield beyond that. So, as Gonalo mentioned in his presentation to you all, um last year there were supplemental use regulations that were adopted for truck stops. And so, applicants provided us with a concept plan to demonstrate how they've complied with those regulations. I want to point out a couple of things here that they've shown us. Um we do have that separated truck dedicated parking which is shown in the blue dash and then the parking for the passenger vehicles shown in the green dash. Again, you have that physical separation with the drive aisle and the median. We have five fueling lanes that are dedicated for tractor trailers. And then we have eight fueling lanes dedicated for passenger vehicles. Those are double-sided pumps. There'll be 16 gas pumps there. Also have an accessory convenience store, 6100 square feet in size. Um, similar to the previous application on Holland, this is not like a Loves or a pilot or a 24-hour operation. It's just a convenience store. So there's no showers, not an associated full service restaurant or anything like that. I want to discuss access and traffic a little bit here given the context of this being in that larger Port 460 development. So with the bright magenta arrow kind of shows in there's a right in right out only on Prudin Boulevard. If you see this image, you're going to see what looks like tractor trailer trucks lines with some lines, squiggly lines. But this is an exhibit that they prepared for us that essentially shows that the semi-truck can navigate the site and the drive aisles. They've also run a simulation for this for the fire trucks as well. The green arrows show again, so going down Prudin, we have the signalized intersection with Port Street that's going to be fully built out and developed. You would run go up, circumvent the traffic circle there, and then enter where there's the full service entrance

for both tractor trailers and automobiles. You also see that there's a right out onto Port Street that's really only intended for automobiles only. Um you see the gore striping because again if the fire apparatus needs to use that to exit the site they are able to do that. But again intended for cars. We've conditioned um as a condition of approval that there's very clear shinage that separates cars go here and then trucks go here to avoid those conflict points. Here's some elevation showing both the truck fueling canopy and the automobile fueling canopy and the pumps and then elevations of the convenience store very similar to the one in Holland Road. We've um included a condition of approval there that again this is in the Scott. So again we would like to have those nice elevations, nice architectural facads and so we've conditioned that specifically as a condition of approval to ensure it's built as depicted here. So to sum us up um this is very compatible with the surrounding development again given it's port 460 that prudent boulevard industrial corridor context and its adjacency to the interchange as well. Again we've conditioned adherence to the elevations and the layout needs to be held to as per UDO regulations and again we've separately also conditioned the traffic improvements specifically for the site. Um the other things with Port Street are part of the port 460 development as well. So in conclusion, we're recommending approval of this request and we recommend that the planning commission forward this conditional use permit request for a truck stop to city council subject to the conditions of approval outlined in your ordinance in your packet. Thank you so much for your time y'all and I'll be here to answer any questions for staff. Thank you. Thank you, Miss Albert. We're now open to public hearing. Who

would like to come forward and speak in favor of the conditional use permit?

Mr. Chairman, Madame Vice Chair, members of the commission. Again, for the record, my name is Rob Beman, local land use attorney with the Troutman Pepper Lock Law Firm. Here today on behalf of the applicant, Racetrack, Inc. Um, I did want to um thank Caitlyn and Matthew for all their hard work on this application and and Caitlyn for the presentation that she just gave. Um, as with the previous application, there's a couple things I wanted to highlight for you um, in connection with this application. First, as Caitlyn mentioned, this uh, store will be part of the overall Port 460 development. My understanding is that at the time that that property was reszoned several years ago, the application materials contemplated this use on this property and it was, you know, sort of built into the application. Um, this store would be very similar to the store that I described during the last application. Like the other store, it was designed to be in conformance with the uh the new criteria, the new design criteria that were incorporated into the code for these specific uses. And additionally, it would be sort of, as I said, not a kind of a typical um heavier style truck stop, but it would not include um uh showering and laundry facilities, scales, power hookups, and some of the other amenities that you see at sort of the the um the the larger truck stops. Um, additionally, as part of the public outreach for this application, we have heard positive feedback that folks are are excited about the possibility of having a gasoline station convenience store option on the south side of 460. You know, as folks are heading east going towards downtown or hopping on 58, it's nice. It would be nice to have an opportunity to to have one of these facilities on the south side and not have to cross over and go to the north side. Uh finally, I did want to note that the planning uh staff report did confirm that this use is compatible with the surrounding land uses which are mostly industrial and business uh in nature and is also consistent with the compreh comprehensive plans uh future land use designation for this property. So with that, we certainly appreciate your consideration and we'll stand by for questions.

Thank you, Mr. Bean. Uh, anyone else who would like to come forward and speak in favor of the conditional use permit? Seeing none, is there anyone here who would like to speak in opposition? Once again, Mr. Beman, would you like to um offer rebuttal to the non- comments? If not, this public hearing is closed. Commissioners questions or comments or motion is an is uh Mr. Chairman, I do have a question about this. I think most of us are familiar with Racetrack as a gas station uh type of convenience store. Um, I'd like to I don't know if Rob I don't know if you would like to come up and talk about maybe the history of racetrack or maybe you can have some one of your one of your friends um involving uh expanding this to a truck stop as and the convenience store to let us know about how that works because I'm not familiar with with the truck stop portion of of that at all.

Yes, sir. So, um, Racetrack as a company operates two different formats of stores. They have raceway stores, which you're probably familiar with, which are kind of the smaller just strict convenience stores and gasoline stations. The Racrack, which is a new use in Virginia for them. They have some in the southeast. There's some in the pipeline in Virginia, but my understanding is none are open and operating at this point, but it's a more expanded footprint that in addition to the the convenience store and gasoline station for typical consumers. It also includes uh the the oversized parking spaces and the fuel pumps that will accommodate trucks. So in addition to serving just members of the general public, these facilities will also be able to accommodate the trucks that are coming to, you know, to and from the the Port 460 project. Does that answer your question, sir?

Yes. Thank you very much. Commissioners, any other questions?

Um yes, chairman. Um I just want to make a comment. Uh I think um last June we spent a uh quite a bit of time talking about truck stops and travel plazas, right? And I think that was brought forth before commission and city council due to the amount of trucks that was parking in residential areas uh shopping plazas. So, I mean that's great that we uh looking at these two racetracks stops for today, but I still think we are not meeting what we're what's needed here in Suffuk. So, I got a question for Kevin. Is there any other proposals uh in the pipeline for like long-term parking for these trucks? As far as uh long-term parking for uh trucks um anywhere in the city, I am not familiar with any um uses or proposals that are in the pipeline at this time.

U overnight parking

um as it relates to overnight bargaining, I I'll correct what I uh just said there. There we do have a cup on file for a use immediately adjacent to the pilot truck stop on Holland Road. uh they've received a conditional use permit to operate a commercial parking lot uh several years ago. Um they do have an approved site plan on that site. Um and that would offer substantially more space than they have on their current property to serve trucks. Um obviously that's a site that's um been challenged due to its size with the amount of truck traffic it sees. So um that that is one area in the city uh that we do have some in the pipeline. Um but um for any overnight truck parking at this point um these are the the only two additional that we have in the pipeline at this time.

All right. Thank you. I appreciate that. And Mr. Bean.

Yes, ma'am. Uh, I just want to say thank you for um the the two racetracks and I hope in the future that uh you guys would come back and provide some service to to the uh to the truck drivers such as laundry facilities, um shower facilities so that these truckers when they get on 58, they can keep going straight down 95, 85, wherever they going. All right. Yes, ma'am. Thank you. All right. Commissioners, I move approval number of CUP 2025-014 with the nine conditions.

We have a motion on four. Is there a second? Second. Been moved and seconded. Any further discussion?

I just want to make a comment. Um I'm putting a lot of trust into the Kimley Horn um the concept plan. uh someone that try drives that stretch a lot, going to my parents house, picking kids up from school, showing houses. Um as was pointed out, it's the only southside, um truck stop between Kings Fork Road and the interstate. So, uh and the fact that it's in Port 460, I think to say it's be busy is an understatement. Um but that's a good thing. Miami. I think safety wise, I don't know about the rest of you guys, trying to turn left to get it to one of those gas stations when it's busy is sketchy. Um, but I have noticed that there's four lanes coming out. Um, so just emphasizing this is going to be a busy a busy place and it's needed, but uh I'm praying that it's going to be a safe in and out for everybody.

Thank you. Um, I [clears throat] just make a comment on on the review of this thing when I was looking at it and I met with Kevin prior to the meeting today and uh it would take a traffic engineer to even figure out exactly what's what's showing to the left of that that uh uh in your packets. I was trying to figure out if it was going to um infringe on the um the additional rightaway because they're going to be widening that section through there at some point. And I was assured that that was taken in consideration because I was trying to figure out if I was driving would I know where to go to get into this place and I was sitting there going it would be difficult. So the signage is going to have to be really good for this. But that being said we have a motion on the floor in a second. Any other questions, comments? Not call for the vote. Commissioners, please vote. Try again. and please vote now.

Mr. Chairman, the motion is passed by a vote of 7 to zero. This conditional use permit was approved and will go before city council on February the 18th, 2026 with our recommendation for approval. Moving on. Um, old business. Um, Kevin, I'll move that over to you.

Yes, sir. Tis the season, um, that we begin adoption of our proposed capital improvements plan and program. Uh so today uh well at your meeting last month uh you were provided an overview by uh the same folks that are uh in the room today, but we have our interim deputy city manager Gary Jones who will provide us an overview and um with him Stephanie Wells, our director of finance, who offer support and as well as any director who has an item in the comp uh in the capital improvements plan. They are here to answer any questions you all may have. But without further ado, I'll pass it over to Gary. Thank you, Mr. Wine. As Kevin mentioned, uh today's presentation is the second of two presentations to the council on the CI I'm sorry, to the commission on the uh CIP. The first, as Kevin mentioned, that we uh provided for you back on December the 16th at your meeting then. It was presented by uh Miss Stephanie Wells, our finance and budget director. I promise you, I will not take you through that torture again. That was a long presentation. I'm going to do the abbreviated version of that. Uh focusing on only the first year items in the CIP. The previous presentation focused on basically the first five years of the plan. It's a 10-year plan, but it focus on those first five years. So, I'll keep this one focused uh for your discussion down to the first year of that of that plan. Before I get into the projects themselves, uh let me give you a quick update on where we are in the process in the uh capital improvements planning process. Uh this process started back in September um which is quite a time ago. So it's we're well into the process. Um we currently as you move forward you see everything in red there. Everything there in red has been completed to date. Uh today January 20th here to present the u the CIP to you for your consideration and adoption. And then after this it'll go next month to the

city council for their presentation and then a public hearing later in the second meeting. This is a good chart I always like to see and show because it's it's a good indicator of what the plan expenditures are and where they're going. Uh the chart you're looking at right now is the five-year expenditures that total about uh 30 325 and a half million dollars over five years as you can see. And I like to call them the big three. Uh public schools, transportation, and public safety are the majority of those uh planned expenditures with neighborhood initiatives, public buildings and facilities as well as parks and recreations. Following that, local funding that's used to fund these projects. Uh once again, if you look at that chart is is still the same big three there. public schools at 38%, transportation at 24%, and public safety at uh 23%. With neighborhood initiatives, public buildings and facilities and parks and recreation following it. And how are these projects funded? Where's the revenue come from? Uh as you can see, uh 30 54% is in bonds. uh 37% in the general fund and capital reserves and other state and federal funding uh accounts for 9% of that $325 million. Now, let's get into some of the projects starting with parks and recreation capital maintenance. Uh $4.2 $2 million over five years for upgrades, repairs, and maintenance of parks and recreation facilities for the first year, which includes funding to complete the Lake Me splash park. Lonear Lakes Park, $650,000 in the upcoming year for improvements to the access road. Seabard Coastline Trail

Phase 3C, a $ 1.5 million in grant funding in the upcoming year to extend the trail between Nansman River High School and Pine Tree Way. Great Dismal Swamp Park. $911,000 in a grant in the upcoming funding to establish a park near the entrance of the Great Dismal Swamp Wildlife Refuge. more parks and recreation. Holly Lawn Cemetery improvements $210,000 in the upcoming year to construct new roads to open the final section of the cemetery. JFK ballfield lighting. This is for lighting guide at the new uh JFK middle school. $1.3 million in the upcoming year to install field lights and construct a building for concessions and restrooms at the new JFK middle school. Gateway Beautifification, $75,000 per year to beautify quarters leading into the city. Holding Neck Recreation Center and Park, this is $210,000 in the upcoming year to conduct a feasibility study for a recreation center or park in the Holy Neck area. We just celebrated Martin Luther King yesterday. Uh we're looking at a Martin Luther King Jr. memorial. $300,000 in the upcoming year to create a memorial to commemorate Dr. King's speech during the Freedom Fund rally at Peanut Park that will serve as a place for reflection and education about the history of the city of Suffuk and the civil rights movement, public buildings and facilities. Uh first the public building facilities. Uh we're looking at public buildings capital maintenance. $7.1 million over five years for renovations, repairs, and system upgrades to city buildings and facilities. In the first year, $1.7 million includes funding for security updates, exterior restoration of Rick's Folly with the visitor center and train

station exterior restorations to happen in subsequent years. Goblin Courts building improvements, $400,000 in the upcoming year for interior enhancements to the courts building, including the design of a new courtroom on the third floor. Morgan Library reuse renovation. As you know, we're about to open the new downtown uh library uh in the spring. Uh uh one thing we're going to do is take a look at the old building, see what we can do with that. And that's $125,000 in the upcoming year to conduct the feasibility study for the upcoming vacant Morgan Memorial Library and city space needs. Public safety under fire and rescue, fire apparatus replacements for the first five years. 32.6 $6 million for replacing fire apparatus, fire engines, tankers, fire rescue trucks, aerial platform truck that have exceeded their useful life. The first year here calls for $1.5 million for one fire engine replacement. Ambulance replacements, $7.7 million over five years to replace ambulances, ambulances, okay, [laughter] that have exceeded their useful life. The first year cost $ 1.9 million to replace three ambulances. Station four replacement at Lake Kilby. $9.5 million in the upcoming year for the design and construction of the new fire station to replace the aged and unders uh sized existing fire station 4 station 9 upgrades on Kings Highway. $1.4 $4 million in the upcoming year for building upgrades to the fire station in Chuckeruk, which was previously a volunteer station.

Public safety under police police training facility in Hyville, $1.2 $2 million to go with the previously $1.5 million in funding um in the upcoming year for building modifications at the site improvements at the former way community center for reuse as a police training center to include a K9 training area. Highland Road Police precinct number three, $900,000 in the upcoming year for design and $9.1 million uh in the out years for construction of a 13.5,000 square foot police precinct with with community meeting and employee wellness areas. The precinct is projected to be located in the Holland Quarter Garin Boulevard and transport I'm sorry, transportation projects. Let's go to that first. Uh Godwin Boulevard improvements, $1.25 million in the upcoming year and $5 million over the next uh 29 through 30 fiscal years to uh for the widening of a 1.5 mile span of Godwin Boulevard from Kings Fork Road to the Suffuk bypass. Route 17, roadway widening, $9.2 2 million from fiscal years 27 to 30 to widen and extend travel lanes in both directions, add and improve turn lanes, replace signals, provide bike accommodations from just west of Windwood Lane to Harbor View Boulevard. It's a combination of state and federal and local funds. Shoulders hill phase two and three $17.8 $8 million from fiscal years 27 and 28 to widen Soldiers Hill Road from Lakeok Lane to Pewville Road. Improvements would include a four-lane

divided highway with multi-use path combination state, federal, and local funds. More transportation interchange $1.7 million in the upcoming year to match $12.9 million in federal and state funds. project will configure the US Route 58 ramps and Godwin Boulevard by constructing additional turn lanes. East Constance Road and Wilroy Road intersection, $700,000 in fiscal years 27 and $2.2 million in fiscal year 28 to construct right lane at Willough Road on to Constance Road, combination of federal and local funds. Will Will Roy Road Progress intersection $700,000 in the upcoming year and $1.8 million in fiscal year 28 for turn lane and signal upgrades. This is also a combination of federal and local funds. more transportation, miscellaneous roadway improvements, $200,000 per year in local funding to connect missing sidewalk segments, replace wooden curb cuts, and decorative enhancements. Townpoint sidewalks, $1 million in the upcoming year to install sidewalks along sections of Townpoint Road in Pewville. North Suffer Connector $750,000 in the upcoming year to study a new two-lane roadway alignment connecting Nansman Parkway to Shoulders Hill Road in proximity to Suffuk Meadows neighborhood. Hunters Court sidewalk $231,000 in the upcoming year to install a sidewalk along entrance at Hunters Court adjacent to Fire Station 11 property at College Boulevard. If you're not familiar with this, this is at the entrance to the Cole Shopping Center.

Harborview Boulevard pedestrian improvements, $350,000, and route 17 t taxing district funds program for the upcoming year to modify and add uh ADA curb ramps, audible pedestrian signals, and signalized intersections, crosswalk updates, and sidewalk connections. Prudin Boulevard, Route 460 improvements provides for road widening, median construction, sidewalks, and closed drainage system along Prudin Boulevard to the bypass. Previous funding of $31.1 million in state funding and $6.2 million in developer contributions, 92.9 in state and local funds programmed in fiscal years 29 through 32 for construction. public schools Northern Shores Elementary School edition $3.2 million in the upcoming year to complete construction of the additional twotory wing restrooms and cafeteria extension. The project will provide additional student capacity and eliminate mobile units. Elephants Fork Elephant Elephants Fork Elementary School replacement. $59 million over fiscal years 27 through 29 to build a new 800 student replacement school. The school facility is over 40 years old. Schools administration office $7.6 million over fiscal years 27 through 29 to address the space needs of the school administration office. school. Suffer public schools currently leases space in the professional building in downtown Suff Schools major repairs and systems replacements. $18 million over fiscal years 28 through 31 for repair and replacement of heating and cooling

systems, roofs, storm water drainage infrastructure, as well as testing and abatement of hazardous materials. Nansman River High School addition, $42 million over fiscal years 30 through 32 to provide for the construction of a two-story addition to Nans River High School. I've also included in this this graphic the outyear school projects that the school has uh submitted in the long-term CIP neighborhood initiatives neighborhood improvements $1.5 million per year over the first five years to provide closed drainage and street improvements in the Lloyd Place Rosemont Pleasant Hill neighborhoods as well as funding for future projects to be determined as identified through a neighborhood needs assessment. Open space improvements, $250,000 per year for the first five years for property acquisition and improvements such as neighborhood parks and other quality of life enhancements. Downtown imple implementation plan initiatives, $9 million for the first five years for projects identified in the downtown Suffukk master plan. Projects include streetscape improvements, public art and mural projects, interior and exterior improvements to the Phoenix Bank building, Sun Trust Bank redevelopment, wayfinding, gateway improvements, and real estate acquisition. Public utilities, this is a five-year overview. Planned expenses, planned expenditures for public utilities over the first five years is 125.6 million. And as you can see here, these are the plan revenues. Uh public utilities revenue bonds, $92.8 million, and uh public utilities cash funding, $32.8 million for a total of

$125.6 million. Some of the projects, public utilities, water source development and water treatment plant expansions, $43.8 8 million over the first five years for the surface water treatment plant expansion, groundwater permit renewal, EDR well evaluation, reeds ferry well rehabilitation and water source development charges, water distribution and transmission systems expansion, $43.3 million over the first five years for projects to include the Pitts Kettle Road transmission main extension and the Western Suffuk transmission improvements. Water system upgrades, $20.2 million over the first five years to replace the aging water meters, water service lines, and address regulatory requirements and find and fix repairs. Sanitary sewer extension, $600,000 over the first five years to extend sanitary sewer into existing developed areas that are currently without sewer service. Sanitary sewer upgrades, $17.6 million over the first five years for management operations and maintenance to protect against sanitary sewer overflows, find and fix repairs, pump station, pump station electrical and mechanical upgrades, and neighborhood sewer improvements. Storm water five-year overview, planned expenditures, just under 18.5 million dollars. Uh the revenue is scheduled from stormwater revenue bonds at $12.6 million and $5.8 million uh in cash funding. Some of the stormwater projects are citywide citywide drainage improvements, $500,000 per year for design and

construction of drainage improvements in the areas experiencing flooding issues. Downtown infrastructure improvements, $100,000 per year for design and construction of drainage improvements to reduce flooding in the downtown area. Wayville Village drainage improvements, $1.5 million from fiscal years uh 27 to 28 to address flooding issues in the way area. withdraw South Suffach drainage $1.5 million from fiscal years 27 through 29 for design right ofway and construction of drainage improvements to relieve flooding Oakland drainage improvements $4 million program from fiscal years 28 to30 for design rightway and construction to address flooding in the Oakland area transit a five-year overview for that uh plan expenditures $2.8 million. Uh the general uh plan revenue for that is general fund funding of $2.6 million and just under $200,000 in state and federal funding. One of the projects in transit is a transit operations facility, $2.8 million in local funding in the upcoming year for the construction of an operations facility to store and clean the city's transit buses. The facility will include office space, a garage, storage, a secured gate parking area for large vehicles. The new facility will be located at the city's operations complex on Carolina Road. That concludes the projects. Uh the next steps, as I mentioned today, it's uh CIP is before you for your review and hopeful adoption. And as I mentioned also in the two February meetings by with city council, they'll get the

presentation on the 4th and then uh hold the public hearing uh and adoption on the 18th of February. With that, I will stand by to answer any questions. And I have all of these good-looking department heads here that are highly alert, as you can see, ready to answer any questions that you may have. Mr. Chairman, turn. Thank you, Mr. Jones. Commissioners, questions. We've got department heads here. So, if you got some questions and ask your opportunity to ask some questions. Questions, guys?

Comments. Go ahead. I just had one. Um, neighborhood initiatives. Whoever is whoever's in charge of the roads, neighborhood roads, who who would be that be? It's just a simple request I think. [laughter] Um Yes, ma'am.

You guys um finished your project, your enancement parkway project, Venice Pasture Road to Sleepy Hole. I guess you finished it, but you widened the road. You put a you put a a nice nice sidewalk on the on the side of the on the side of the road that there's no absolutely no houses on. and you widened it for the folks with the houses. So now we can't walk from house to house because we there's like a little over a foot. So is it possible? Is there money in there that we can do something? We really can't get to our neighbors now without getting in our cars and driving to our neighbors houses,

right? Yes, ma'am. there. We do have some segmented areas in the city and that is something that is what we're looking to do to make sure that everything does connect and there are places that uh if there's an opportunity to put a sidewalk in uh we will do it at that time and then the connection may take place a little later. The thing is I don't think you're planning on putting a sidewalk because you got to widen the whole street. uh uh that just that just doesn't seem feasible to put a sidewalk. You wouldn't take the ditch because that's cur that's all kinds of stuff. You're not going to eliminate the ditches, are you?

Uh there are some places where we do um put pipe in and cover it and then that is how we can get a sidewalk in place is by piping it in. Okay, that was a general answer. So, thank you. Thank you. [clears throat] Commissioners, other words, nothing. Any other questions? Yes, sir. All right. Police Chief Chief Buy uh I didn't get a chance to talk to you last time.

Good afternoon. Hey. Yes, sir. Uh thank you for uh the great job you're doing in the city. I just have one request. Um, is there any funding to buy more speed trailers so that you know you can monitor uh more areas?

And I know the with the speed trailers we have I want to say our speed trailers we have five of those now. But I what we have ready to purchase now are the signs that are fixed to um poles like to utility poles that tells you the posted speed limit and it tells you your speed as you're going by. We have I think ordering 10 of 10 10 of those in the works. But speed trailers right now we have a good amount of them right now to cover the complaints that are coming in. Do you have one specifically? Do you like me to play, sir? We we'll talk about that. [laughter] I I can find one.

Yeah. I I did see what you're talking about. You put um on the on the poll. You have one on Pewville Road now. Yes. And they're so a lot of them are solar powered and they tell [clears throat] you and they're there for a long term. They're not really there like the speed travelers would stay there a week maybe two weeks get you the data you need and then you'll go on these stay there for six months maybe to a year and they're also collecting data for you to see um where where you can go in the future. All right. I I appreciate that. Thank you. Yes, ma'am. Any other questions for the police chief? While you're up there and thank you again for all that you do. Yes, ma'am.

Um I'd had a couple different folks in community asked me about it and so this might be a good time. Uh would it be a CIP item? Um or is this just more working it into their schedule? I didn't know if you'd have to hire more staff, but um police presence in the terms of just your friendly neighborhood policeman walking around downtown on a Saturday, not necessarily to be patrolling, but you know, asking directions, but just having a presence of foot on foot

um policemen around downtown um at certain time. I I don't see it as much and maybe I feel like I am downtown a lot. Is that part of And I'm sorry if this is not a CIP item, but it's a and what that would we um as we get to zero vacancies more so the officers can get out of their cars more often and walk their neighborhoods and and meet their communities. Um with staffing a little lower and the cost for service greater

then in order to to have their response times stay intact and they stay in their cars more. So the the goal for us would always be for our officers to be out of their cars more often meeting their communities. That's why we assign them specific zones so they can meet their community members, their their neighbors. And we try to have our officers policing the same areas as much as possible so they can meet with the community. But as our and we're getting close there, our vacancies are down now to like 6%. as we get closer to zero and get more officers authorized, then you most certainly would be seeing more officers on foot. Okay. Thank you so much. Yes, ma'am.

Any other questions for the chief? I mean, you got him [laughter] got his attention. Thank you. I think those signs in the neighborhoods, I know the one on Broad Street is uh really gets the attention when you're going into the Riverview section. So, uh um my office is on on North Main Street. And I'm going tell you, you might want to put one on North Main Street because uh as you know, we had a couple of um cars ran into uh the building down there and I think they were running like 70 miles an hour supposedly when they hit it. So, uh they could sometime my my little office is right next to the train tracks and they take off when they go across the railroad tracks there sometimes. So, you might want to think about putting one on on uh on North Main Street. Any other questions for the police chief?

Thank you, sir. Thank you very much. Any other questions? Storm water. Storm water. That's right. Um the downtown infrastructure improvements, does that include the Kimberly Bridge? No, ma'am. It does not. It does not. Is there anything in the future to do something about the flooding down there?

Uh, right now for the immediate CIP program, the five years, there is nothing that is going to solve that area from flooding. However, we do have title sensors there and in other areas. And so what we're doing is we are looking at the tidal sensors and we can look upstream, see what the tide is and see what our current condition here is on Main Street. And our goal working with emergency management is as we see the tide increase upstream, we will know when to go ahead and deploy our detours. So that way we can actually be ahead of the flooding and divert that traffic. So basically, we just going to continue to be on wavy 10 about blocking off Main Street

for right now. Yes, ma'am. We do not have All right. Yeah, we got to do something about that. I I I understand. But, you know, that's the main artery that that road. I mean, detours. I mean, we got to think long term about that that bridge. All right. Yep. That's it. Thank you, sir. while while he's still there. Any questions specifically for Okay. Thank you. All right. Thank you. Any other questions or comments, Mr. Jones?

My my next favorite topic is um schools, of course. Um, so the the school administration building we still like on standby until hopefully tomorrow night to get a not tomorrow night. I think it's next month. Okay. Okay. Yeah. Yeah. Next month. Okay. The riverband. Yes. That's correct. Currently in the CIP is $7.6 million I believe it is for on the school administration. So that still holds as it is. Okay. So, I think um the school board did present their their top three. Yes.

Um items and um I see Nasmin River High School additions is now down to year 30 fiscal year 30 32. Yes. We going to make it this Well, that's the plan. The plan is to obviously the highest priority is of course the uh elephants fork replacement and school administration is in there also but then then there's an answer high school expansion. I I just want to make a comment on this. It's a matter of affordability to answer your question. It's a matter of how you can fit it into the CIP and still be able to afford to do these these priorities.

Yeah. I think um Kilby Shores Elementary School with those with those trailers um that's a bad look. A very bad look. I I don't think in in the year 2026 that we should have schools with um trailers that that look in that type of condition. So I think um in the next year or two we got we got to do something about that. is is uh a safety concern. So other than that, um yeah, thank you for that shelter, the homeless shelter that just opened up. Yes. Thank you.

Thank Thank you. A lot of people put a lot of effort into that. It's a lot of that was a big teamwork project and uh it's it's I think it's going to be a big success for the city. All right. Thank you, sir. Any other questions, Mr. Jones? Hold on a minute cuz I might have one before you get away. Any other commissioners have any questions? Mr. Jones while he's there. Um I I've just got a question probably as much as anything. It's for for Mark Furl and and you uh in looking at the capital improvement plan program. Um is the JFK is that a joint use facility? Yes.

Okay. So that's why the million300,000 is under the parks and wrecks budget versus the schools.

Yes. Let me explain that. Let me explain that to you. Uh what you see there, $1.3 million for ball field lights. Um parks and recreation utilizes the ball fields at JFK at the old JFK uh and will do so at the new JFK with the new ball fields. However, the public school system does not have any need for lights on those fields because they don't have after hours events. Parks and Recreation uses those fields after hours. So that's why it falls under parks and recreation. We've coordinated with the design of JFK uh while I was going on to put all the infrastructure in place to support the lights that will come later as well as the restroom building concessions building that that Mark has coming. So all those components, all of the parks and recreation components, they've been coordinated with the design and construction of the school so that we can incorporate those flawlessly without having to go in and disrupt things after the fact.

Very good. I thought that had to be the reason for it, but I didn't see it. Uh, any other questions? Thank you, sir. Thank you. Um, if there are no other questions, a motion would be in order for us to um approve or disapprove uh the proposed capital improvement plan for uh fiscal year 2027 through 2036. So, motion would be in order. Mr. Chair, I move that we approve capital improvement program and plan fiscal year 2027 through 2036 with a recommendation for adoption by the city council.

We have a motion on the floor. Is there a second? It's been moved and seconded. Any further discussion? If not, please call for the vote. Yes, sir. Commissioners, please vote. Mr. Chairman, the motion passes by a vote of seven to zero.

This will move forward to um city council with our recommendation for approval uh acceptance. Um status report Mr. Wine on city council meeting.

Yes sir. From the city council meeting of December 17th, 2025, there were three items that went before them for consideration. Uh two of those were resoning requests uh in which action was deferred to a later meeting. The first being the preserve point resoning request. Uh that is the request to reszone some property um there on off of Pitchkett Road um Sweetwood Drive from RL that's residential lowdensity zoning to RLM. Ultimately that would allow uh for six additional byite units on that property. City council deferred that to their meeting tomorrow evening. The second uh resoning request that was deferred uh was the Riverbend resoning. That's the VOTE site right on North Main Street in which they're looking to reszone a large portion of that property from B2 general commercial to RU18. City Council will consider that item at their February 18th meeting. The last item that went before city council was an ordinance text amendment. Um that was to make some modifications to our mixeduse development overlay district as it relates to how um folks within an approved MUD would extract themselves um or make modifications to the master plan as it relates uh to the MUD that's approved or uh for the new ones it establishes a process for um individuals to um within their design guidelines to identify what that process would be should they wish to amend So, those are the three items that went before council. Um, like I said, two of those resonings will go back before council.

Thank you, Kevin. Uh, status report. Uh, any preliminary plats approved? No, sir.

None. Um, I I would like to before we move to commissioner's comments, thank uh department heads for all your hard work on the capital improvement plan. Um, I know you spend tons and tons of time on um, shaking the basket to try to make the most out of the the dollars that are available to you and we do appreciate your hard work. Uh, that being said, uh, thanks to the staff, the staff, you guys, you know, we can't, uh, do anything up here without your support and and and help. So, we thank you. I'll call on the commissioners. Any comments? Start to my left. It's um a new year, so [laughter] I'm looking forward to it. And uh yep, that's it. Let's get let's get started.

Commissioner Ba, um yes, great time to be in Suffach. I've made it a goal myself this year with New Year's resolutions. I decided not to go with uh diet or ex, you know, that kind of stuff. um to take my kids to all the parks in Suffach because I haven't been to all of them and while they're still young and can tolerate me. Um I want to check them all out. So that's a goal. Maybe other people want to try. Mr. B, hurry up on that. They get away before you know it. Greek Mr. Creekmore.

Uh yes. I'd like to thank on behalf of the uh the uh commission here um thank Kina for working on our computers. [laughter] You may or may not know, but we've had some real computer issues u and and they've they've had to uh we had to go back to having our packets delivered, but that and that's fine. But um and and she continues to work on that and does a great job on that. Um but they are issues involving those little computers that we have. Thank you very much. Vice Chairman, I have nothing to say.

She has nothing to say. Oh my goodness. Commissioner Goodman. Nothing.

No. No comments. Well, happy new year everybody. Thank you for putting up with uh this this meeting. I think we've resolved all the racetrack issues for for a while to come. Anyway, so thank thank you for your hard work and I appreciate all of your your due diligence on reviewing the information before you get here. Um because most of the things as we all know have been answered by the city staff and we're just reviewing them and coming up with additional questions. I will say we had two city counciloman here. Commissioner, I mean, uh, Councilman Recctor has been with us and comm uh, Councilman Johnson was here for a little while, but uh, he slipped out as soon as racetrack went away. So, so thank you all for coming. We stand a journ.