Planning Commission - Regular Meeting

I'm ask Kelly if you could take a roll call. Mr. Parker, he is not here. Mr. Dorta, Mr. Fox, Mr. Williams, present. Mr. Kendrick, absent. Mr. Moffett said he would be absent. Miss Flattley here. Mr. fires. He He might be able to show up. He said he might be a little bit late. Mr. Nicely and Mr. Palota present. Thank you. We have a quorum. All right. We have a It has been determined we we have a quorum. Uh at this time, I'd like to ask if there are any amendments to the agenda uh from the planning commission members. All right. Okay, seeing that there are none, we will uh officially have this agenda as tonight's um um event. And we will now have our pledge of allegiance. I pledge allegiance to the flag of the United States to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. May we bow our heads. Heavenly Father, we thank you for allowing us to gather in this place. Lord, we ask that you guide our hearts and minds, dear Lord, as we go about the county's business, keeping them pure, keeping them in the way in which you would have us conduct ourselves. These and other blessings we pray.

Amen. Okay. All right. Next on the agenda are the approval of the minutes. Ask that each moment members take a moment to look through those in here. In the package. They are in the package. Yes. Got it. Okay. Make a motion that we approve the minutes for Tuesday, January 14th for the King George County Planning Commission. Second that motion. All right. A motion has been made and seconded. All in favor of accepting the minutes say I or raise your hands. Right. Right. No abstensions. Uh by majority or by a unanimous uh vote, the minutes have been approved. Okay. All right. Next on the agenda is uh is a citizen public comment period. Comments will be limited to a three minute uh per person to afford everyone an opportunity to speak. Uh if comments relate to a specific public hearing item, we ask that you offer those comments at the time of the public hearing. Good evening, Mr. Chairman, members of the planning commission. My name is Hobie Mitchell. I'm the managing member of Green Energy Ventures, uh the developer proposed for the uh King George Tech Center. I'm here tonight to uh request a process change that you uh

recently implemented and that is how you schedule public hearings. Uh previously you had when staff concurs that an application is ready, they would review it with the chair, vice chair or combination both and then a public hearing would be scheduled. Now your process is the planning commission acts on whether an application moves forward to a public hearing process. You only meet once a month and it really is cumbersome on those who are trying to go through the process. We've actually been in this process since September of 2022. So it's been two and a half years. So we would request respectfully request that you consider getting back to what you did before and when staff concurs on an application is ready and the chairman has reviewed it and says yes I agree that the staff be allowed to schedule a public hearing without having to wait for another planning commission meeting to schedule it then. So thank you for consideration on this and I hope you concur at it and discuss it tonight. Thanks very much. Thank you sir. Good evening, Mr. Chairman and members of the planning commission. I'm Clark Leming, and as you know, I represent Green Energy Ventures, and I just want to add a couple of things to what Mr. Mitchell shared with you. I've had the pleasure of appearing before this commission a number of times historically and recently uh as well as about a dozen other commissions throughout the uh the county and the the proposal the idea of scheduling public hearings between the chairman and the staff and not having formal votes on it I think is the customary practice and it does facilitate the process to a great extent. Now, the other thing that helps in all these other jurisdictions is they meet twice a month and you may not be quite ready for that yet, but you know,

King George is growing and there may come a time when that's necessary just to keep up with things. So, hope you uh take these things into consideration and uh we're here to work with you and hope that we can uh move forward with the process and get before you shortly for a public hearing. Thank you. Thank you, Mr. N. Are there any others for public hearings this time? Right. Seeing that there are none, public hearing is now closed. Um boards, we are now open for discussion on uh we have just if if you choose to. Yeah, I was going to say I don't find the request unreasonable. I think maybe there was an sort of inadvertent uh imposition of that time lag that wasn't really intended. It kind of forces 30 plus days every time you want to bring something up for public uh comment. I wonder does does this the staff have a view one way or another on the process currently versus previously or are you indifferent to it or how do you feel? Well, I can tell you what we've done in my past life. It's been between the staff and the chair to determine when applications are ready. However, there are times when there are three or four things ready at the same time, and that would be when I think we would have to really kind of figure out how many you all want to have per month. Um, wouldn't that fall to the chair to kind of choose a logical sequence for it then? Yeah. Yeah. I mean, the advertising is another consideration because we do need

approximately three weeks to advertise for an upcoming. Is there any uh standard period like minimum period of advertising? It has to be a no more than 28 days before the next meeting. So anywhere between five and 28 days. We have to advertise twice concurrent week. Okay. Well, that's something they'd have to contend with in any event, right? Yeah. Yeah. Oh, yeah. Yeah. That's legal requirements. Yep. I mean, I like the idea of doing the presentations the way that we've been doing them, so you all at least get a heads up. But I feel that there is a way that we could maybe schedule schedule things differently. I mean, if you're not comfortable with something, even if we do have a public hearing for it, you don't have to take action necessarily, but the, you know, the public hearing does start a legal time clock also where you do have to take action within, I think, a 100 days. So, but it's still I mean there's still always that discretion of the chair essentially whether to put it on the agenda or not. Yeah, that's what I've seen in the past. Okay. But here I don't know. My only concern is is you know trying to be responsive, trying to be timely and all that sort of thing. What are other people feel? I guess my only feedback to that would be I'd like to at least see these uh any of these applications at least come to the full planning commission for at least a single presentation. We did not didn't quite catch that exactly, right? If someone does an application, the county staff decides that it's adequate, they go to the chair, he decides that it's good to go for public comment, and the rest of the planning commission hasn't heard anything about it. I think we at least need the full planning commission needs one bite at this to voice our concerns. They can then take the applicants can take our other concerns into consideration. Once we've had one bite at that, I don't think it needs to come back to us multiple times. We've seen some of these come back three, four, five times. And that does get a little excessive, but to

completely bypass the rest of the council, if that's what was being proposed, I I don't think that's appropriate. Believe it's solely under the chair's discretion. Yeah, I would agree with that. Um, that it just it it's it's a committee, not a sole person's uh decision. So I I I certainly agree with that aspect. Uh if I may ask is that uh is that scenario in which he just described is that possible to where it would bypass the committee altogether uh and then leave it up to the chair. I would say that no application is that simple quote unquote. I mean I would like to at least give a brief at least a staff presentation on some of these. We do have a couple smaller smaller projects that are, you know, reszoning one piece of land from say residential to commercial so someone can open a business. I mean, that's something that we could possibly bypass the applicant having to come to to present and take right to public hearing, but I could give a briefing on it, you know, the previous month saying, "Hey, this one's coming up. Do you want to have a presentation?" So, at least make it an option. Right? So, some of these were special exemptions. They're a little different than just a resoning change. It really is a pretty significant change from the ordinance and what is allowed in those in those different Right. Right. So, I I just like to see at least one before it goes to a full public hearing and we make it and we make a vote. That's just my opinion. I I was thinking also, you know, I like the presentation um and we're not expected to have a public hearing or a vote on it the same night. It gives us time to digest it. However, if uh we've had a presentation and we think we're ready for a public hearing, um if staff could send us an email saying, "Hey, we're going to put this on in two weeks. If you have any further questions, please ask the staff or the applicant so that

you can resolve those because it's going to come to a public hearing the next and that just gives us a heads up. And if we have something really blaringly deficient that we want to say, hey, maybe that's not a good idea." It's just an email. It's not a vote. Um the other question I have is um if we tended to to maybe have a backlog where we know we're going to have three public hearings in a month, do we've scheduled our meetings, but could we add an extra meeting for a public hearing? Would it have to be on the same night? No, I believe you can. You can do your bylaws allow for special meetings. I have to double check just to make sure the procedure and I can look while because I know that sometimes when we have several projects coming before us in the same night, it does start to drain on our ability that to make a good decision and digest it all by, you know, 11:00. We're not at our best. And to on occasion have an extra meeting thrown in might not be uh too taxing on the the planning commission. Are there any other comments from the commission? All right. Um do so I guess the question is do we want to make a decision on that now? Should we table this for um the next meeting? Michael, I would say have the chair and the staff um coordinate on a a public policy recommendation. Bring it back. Go there. Whatever. I can see it

both. the having three four topics um may discourage public input simply because if you're late in the queue and you're got to sit through it till 11. On the other hand, as Denise says to come into something blind, but on the other hand, staff's done a pretty good job of putting a briefing package and a presentation package together. In many of those cases, I mean, that would be sufficient for moving on to a vote. Conversely, I don't see a likely occasion where we would not vote. We would not overrule staff and say, you know, we declined to have a public meeting without a vote without advancing that. It's if the staff says a application is complete, it's really our duty to consider it. I mean why we need to vote to have a hearing or not might be a statutory matter but um for practical process flow I don't see it as a a gate that has to be met by me. Are are you saying if we had a certain amount of time, for example, two weeks where we had an opportunity to review it, uh that would be an acceptable way of having staff and the chair and vice chair put it on the agenda. We had provided in many if not most cases, but that's something I believe could be resolved between the chair and staff. Yeah. And say I agree with there sensitivities, community sensitivities to particular land uses that are expected to be controversial that we may get questions from from our I mean the recommendation might be that we do need to have a preliminary discussion depending upon the sensitivity or complexity of the matter. Right. Correct. Yeah. Some things can sail through a bit easier

than others. Right. But I I don't feel like we need to vote every time a public hearing is presented to us to have it or not have it. I'm I feel comfortable with the chair and the staff figuring that out as long as we know that it's coming and maybe, you know, with the packet a couple weeks ahead of time and knowing that it's coming, being able to ask any questions and resolve any issues. Okay. All right. Answer your question too from earlier. Mr. Mr. Chair, you can have special meetings. Very well. Majority vote. Would we motion the staff to make a proposed change to our rules and we can just vote on it? I Yeah, I think Yeah, if you want if you want to make a motion and it's seconded, we we can vote on it. Okay. Well motion we uh ask the staff for recommendation to change our u rules accordingly and then we can vote on it. I would I would just request that we as a body have at least you know two weeks to review something that that is intended for coming to public hearing without having had a full planning commission review beforehand. Uh but it's in the discretion of the chair and the vice chair and staff as to whether something is of a of a you know a complex enough nature that it really does require a full planning commission. You know let some discretion be exercised as well. So, I'll amend my motion that um we ask the staff for a recommendation that takes into account our concerns um and then we can vote on it on the next meeting and then we'll we'll email Kelly or what we would like to see in that rule change. Is it in our rules that we have to vote to have it? No. So,

I don't think there's a rule change required. I think it was just informal procedure. Oh, okay. Yeah. Okay. Um All right. Then uh I think through the well first let me close um the discussion part of uh our our uh discussion here. Uh and it seems through our discussion that uh a rule change that rule change um uh has been accepted. Um and we can go over the details um between the staff and I the meetings that we have uh at at another date. Okay. Okay. Next on our uh agenda is community planning leaison officer naval support facility south ptoic dog. Uh Mr. Adam Lynch is he here? Is he not? Is he Is he online? Okay. All right. Okay. Next, we have public hearing. Being that uh the Gibson solar uh project has been deferred uh is the resol resolution PC02-25 FY2026 capital improvement plan. All right. Thank you, Mr. Chairman, members of the commission. Matt Smolnick, your county administrator. So, tonight is uh if you recall last month, it was the

presentation on the CIP. For the sake of a a public hearing, uh it will be the same presentation with uh we that we had just for the benefit of the community, anybody who may be online. So, um I'm just going to ask Mr. Voit to go through the slides here. So, capital proven plan. This is for FY 26 through 30. Um, this looks at this is focusing on this slide just 2526 13,525,698 in request in this next uh fiscal year. Next slide, please. So, the the first I'm going to go through this just like I did last month for you all's information. Uh, King George Sheriff uh office metal uh storage facility. Um, this is uh planned for over on the sheriff's uh office. And I know there were some I believe there's some questions raised by some of the planning commission members. You know, some of the pictures here are, you know, showing some snow. It doesn't snow all the time. Very good point. You know, some of this has to do with with with readiness. Um I know there was a a call that went out um earlier this week. There were two water rescues and I did see the sheriff's boat going by one time. I don't know how it's stored down there right now, but in the instance where there's equipment behind other equipment, it may not be the the fastest way to get uh their their equipment out for emergency responses. So, it's just not for the weather conditions. However, I know their their mobile command unit, one side of the the the side that is facing in the sun, as they drive down the road, the the letters peel off because they're all dried. Um the other side's in decent shape. So it so it is, you know, we're buying expensive equipment that is out in the weather, the sun, cold, rain, whatever it is. So this is a request by the sheriff to, you know, to to protect the equipment that we've used taxpayer money for and to have a continued state of readiness. And this is the approximate location where it would be um along Citizens Way and Government Center Boulevard. Next slide, please. So

project number two is the mobile command unit request by Sheriff Giles. Um, this is just, you know, as as incidents occur, um, in this area or or nearby, this gives the opportunity for the sheriff and his command staff to to be able to to leave their building and to to have the same facilities, meeting facilities, whatnot, um, out there in the field. This is a longer I this is an older unit. It's a 32-y old unit that they're using right now. And it it's just it's it's falling apart. The electrical connections aren't working. um it is it's it's a um maintenance issue that they have and not sure if if it is going to work at all when they need it uh out when an incident does occur. Uh next slide and this is just a a diagram of what the the mobile command unit could look like uh office conference table um you know just some again it's an office away from their office of the field. Matt, can I interrupt just for a quick second? Sorry I'm not protocols here. I'm not very good at protocols, but can I ask do we have any idea how how many times we actually use that mobile command? I I don't know specifically how how many times and I know it's just not for, you know, a tragic accident. You know, I I know if there are, you know, incidents or or, you know, activities I've seen them set up. Can we can we get that information from the sheriff's office? How many times have we actually used this? I know it comes out for the fall festival and and you know different events to to to show the people that that were you know that the sheriff's got got the appropriate equipment and it's going to look bad if it's in really bad shape but do we really use it? I know the base has got a command center right right next door to us. Do our other counties around us have these command centers? It's a tremendous amount of money and I'd rather buy another ambulance than buy a command center that we never use. I'm going to

ask that each uh that the members hold your comments, hold your questions until the end of the presentation, please. Thank you. Thank you, Mr. Chairman. And when we'll get back, I I'll I'll discuss this with you. So, uh next project for the sheriff's office or the patrol vehicles, capital improvement, there's a a threshold of $50,000. Uh so, there are whenever you you buy the uh police interceptor package and you put all the equipment on, they they exceed that. That's why they are in the uh replacement for the the capital improvement plan. Right now, he's requesting five replacement patrol vehicles, a replacement transport, and two new patrol cars. Now, there's the caveat, and you see that there are um part of the operating budget that I'm I'm working on right now. There are two additional positions requested by Sheriff Giles. If those two positions don't get funded, those two new patrol cars would not be needed. So, I just want to make that caveat, and I'm sure you picked up on that when you reviewed it. Next project is the replacement of communication consoles inside uh inside communications office. Next slide please. So uh these are 13 years old really starting to fail and and then I think the next picture shows the the the cramped space of you know being able to have fully staffed uh E911 center along with a um supervisor in the in the particular room. That's the current setup right now. Um sheriff is looking to to get rid of the aging equipment and also to reutilize better utilize the square footage that he has there. Um this is this is what it uh would look like um with his proposal. Just one more picture and next slide I believe is the last practice. So there there's no way to to update them. So sheriff is requesting that these these mobile units in the the vehicles that are out on the streets and on the scenes. Um you know we we'll have

warranty and and really be subject to the latest and greatest uh um information and upgrades that um the deputies and other CEO staff would need um in the sheriff's office. So this was just a summary. Um, Sheriff Giles created a nice presentation with a picture. So, I wanted to uh include it in my presentation, but this is um so the way you look at this and you'll see it for the other projects. The projects been one through five project titles a priority that was that this is staff's priority and description and then the cost for 2526. So, for instance, the mobile command unit there's a dash there is no money requested in this next fiscal year for that particular project. And um so that that's a description of what you'll see for each of these departments. Next slide, please. Fire, rescue, emergency services, ambulance replacement this upcoming year. Um Chief Moody likes to have these on a replacement schedule. So you know the lead time for anything from an ambulance to a tanker to a ladder truck. Um I think an ambulance is maybe two years out. I think a a ladder truck you're looking three and a half to four years out. So try to keep these on a a normal uh routine schedule for for replacement so you don't get stuck with five of them at one time or you have you know multiple ambulances who are just at the end of their life and aren't able to respond to the calls of the citizens. Um tanker overhaul $600,000 um and some of the other the striker system and the reserve engine there is no money requested uh next fiscal year those are in the out years. general properties, the YQ locks, $300,000. If you've been following uh some of the the meetings with the new courthouse that's set to open here in the near future, there were there were several um the the card readers like I'm wearing around my neck. You just you go around. Not all the door locks have those. So, um there was there was some discussions with the board of supervisors. Ultimately, it was it was

not approved by the board. So, Mr. Monty put this in his CIP for for next year to install these YQ locks. This is what we have in the administration building. Modern fold door. This is at Smoot Library. Whenever that uh door was installed, it was installed upside down. Um so all the weight is at the bottom instead of at the top um by the contractor. So there are a lot of maintenance issues with that. Um you know, time and money spent maintaining this. So the request is to replace that modern full door at the library. And then uh roofing uh replacing the asphalt shingles at station one just a little under $300,000 for FY2526 it this is this is pretty straightforward. This is computer replacement. Uh it has it's a 5year warranty period on our on our desktops that we use here. So they don't like to extend it beyond that. So so there is a regular replacement cycle that is managed by IT and also a server replacement. two county servers in finance and the EOC um and it prevents the risk of loss data um for all the work that we do on a daily basis. So these are two requests for FY2526 on behalf of it parks and wreck um the Barnesfield Park renovation there. So there there is a a um a master plan working on Barnesfield Park. Right now there's no money for for this particular project next fiscal year. Wayside Park requesting $100,000. So, we know whenever the the bridge opened back up, they took a lot of the parks. We're trying to get that back open. We're working with VOTE right now as another amenity for for our citizens and utilizing, you know, really that limited uh beachfront property or riverfront property that the county has. So, there is money um requested for for Wayside Park expansion, some irrigation, um Sealston Park for $130,000. Uh Sadel Brooks Park, nothing for next year. And then some restrooms at Sadel Brooks. This is the only park without a flush toilet in the county. We

want to bring this up to some of the standards. So, looking to add that. Uh I know Mr. Clark requested $375,000. A dog park. I believe this has been, you know, on on the list. I remember seeing this in some some previous years. Uh $90,000 for 2526. Uh determined to the location to be determined. I know these are very popular in communities now. A lot of people love their four-legged friends. So, uh, there's a request for those funds. Playground at Sealston Sports Complex, $180,000 as as as parents are there for soccer games or whatnot. I mean, maybe what does little brother or little sister do? Well, there's there's not a whole lot right now. So, this would help entertain the the youth of our community until they get of age that they can actually get out there on the soccer field. Uh, maybe like their big brother, big sister. And then citizen center renovations. I believe it's it's been quite some time. Believe there's there was a fire there. I don't know the uh exact year, but really looking to upgrade it. There's there's, you know, limited uh security systems there. ADA ramps um just just the condition of that facility. It it's it's shown some wear and tear and I know that is a heavily used building um for for specific programs for youth and adults um and and people can rent that out. So, $95,000 requested for the citizen center renovations. The other three um playground replacement, Sadel P uh Sadell Parking lot repavement and then a parks building. Nothing in this 2526 is being requested by PNR. And then we go to uh Sealston Sports Complex field and parking lot lighting. Nothing for for this year. Multimodal pathways trailways implementation. So there are some some grants out there that require matching funds. Uh we are we actually met with VOTE um probably about seven days six seven days ago. Uh one of the the the projects that we have is to to construct some sidewalks when you're at the intersection uh by uh the middle school and sheets to to bring those sidewalks

on the west side of Dogen Road and and take them into the uh into the the the parking lot area of of the middle school. So there were matching funds. So, Parks and Rec likes to keep the the $250,000 in there. If grants do become available, we can apply for them and if we are awarded them, that money has already been budgeted. Uh, next slide. Um, so, uh, a rec center, this is this is an outy year. Tennis center lighting is out year. Sand volleyball, also citizen center LED message board. Um, this is a a request in the next current year to help get messages out. I know fire station has one. Uh the uh the um the library has one also just a meeting that's a heavily traveled road try to get messaging out like when we cancelled this planning commission meeting on Tuesday due to weather you know well some people still call it is the planning commission meeting still on there there's there's alert systems that we put out there but something maybe not as as urgent as a a snow cancellation but an event coming up in the coming weeks. It's a good way to to get that message out to the citizens, you know, and really to the people who don't live here to get them here for that tourism event, spend some money, then go back home. So, that's why the request for $68,000. And then, uh, to demo the old animal pound, which is when you go down Sedell Brooks, it's up on the right hand side on the hill there. It's a dilapidated structure. Uh, we need to get rid of that. $65,000 is being requested to to demo that old uh, facility. Register. Uh, talked to Miss Gump. there's there going to be new requirements coming down for for new types of voting machines. She wants to stay ahead of the curve. Um so a little under $87,000 for new voting machines with eight touch riders to meet ADA and uh EAC standards. This is a request from the only request from the register. So solid waste and recycling uh Mr. Newuk requested a uh a new rolloff truck. So, as we transport from our convenience centers to the landfill, even up the hill, we're from per uh the

Perkins up up there. We have an aging truck right now. Um I I know we we just put some brakes on that truck and it's it's not in the best shape and we we as a county want to make sure that we have equipment that's going to run and and be a safe vehicle on the road. So, he has requested this in this upcoming year for for a rolloff truck and some for also uh for some additional 30-yard open top rolloff boxes um at the convenience centers 24,000 and some change. So, the schools have uh quite a long list as you saw. I'm just going to go through them for the public here. And so, all four of these projects are requesting funds in the next 256 cycle of CIP. $120,000 of the SBO is a school board office for roof replacement. a million for single pane 1960s uh windows. There's a a fire alarm, $125,000. Replace the sewer pump at the schoolboard office, $150,000. You can you can see the dates on these um I mean 50s,60s,60s and 1987. So that that is an old structure. Um and I know some of the questions come up. Do we continue to put more money into an old structure or do we go ahead and build a newer facility? So, uh next slide. uh schoolboard storage facility $1.5 million. This is a discussion that um we are having here at the county right now to running out of storage. You know, right now there are county files stored in some of the old school buildings that that that that are not in use right now. Not the best condition. Um it's not ideal conditions for paper documents. I know the school is running into this. So, you know, my thought is to although there there's money requested um for the school, I would like to see a combined facility between the school and the county. You know, I'm I'm pulling numbers right now of what we pay for rental units right now for different departments. And again, school board, the old middle school, that's the IFB is out right now to demo that uh that old structure.

Well, there's a lot of county records in that building. So, where are we going to put them? So, so this is this is something I want to think maybe more of a holistic approach, county and schools together, but this is this particular request here is just for the schools. Um, King George Middle School catwalk. This is uh to to access the HVAC units in the gym. There's there's the lifts that they have are not tall enough to reach those. So, this was u identified as an urgent need by the school. 87160 votech feasibility study. Um, this and this is an interesting topic. We had a right before this meeting, I had an EDA board meeting and we we talked a little bit about this. We had a presentation by Miss Terry Reno. Uh this was the old Votech building between the high school and the middle school. And if you can recall from the last board of supervisors meeting, the board actually put $200,000. They said, "We don't need to study it. We know you know what we want there. Let's just put the money and and and work on this to get our trades build up our trades programs." Now, you know, we are fortunate here in King George to have, you know, some shop classes, welding, sheet, metal, horiculture actually in the school during the workday, but there are a lot of other uh trades out there that we would like to expand. Um, so, you know, reutilizing that building to get a a trained workforce, get these young men and women out there after high school, electricians, HVAC, you know, diesel engine mechanics, you know, that that's what we're looking for. That's where the the the the workforce is going. So, you know, the feasibility study, I I think we can bypass the feasibility study because we know it's needed. Um, but still it is in the uh the school's request. And then at PTOAC Elementary Parking lots, u $100,000 for some of that uh the restriping and some of the asphalt work up there um at one of our elementary schools. Next slide. So, there's there's several items on this list. I'm just going to touch on the three that are requesting funds. a school bus refresh much like the ambulances. There's a there's a certain cycle that the schools have to replace the uh uh the school buses. So 650,000's requested next year. Flooring

replacement uh carpet tiling at the King George schools 145,000 King George Middle School overlay roof. Um you know flat roofs. It's I've never seen a flat roof that doesn't leak over eventually. So So this is this is a maintenance issue. $700,000 uh to prevent leaking and to add some insulation to that particular school. Those are the three projects then uh necessary for the schools. Weapons detection system at both the high school and middle school. $575,000 at the high school. $250,000 request at the middle school. Uh nothing on there's there's the resurface roof, playground, cabinetry, gym floor, and some bathroom or laundry room. Nothing is being requested in this fiscal year. So um you know nothing to worry about for 2526 later on. And then also as indicated by the schools the three other projects here on the screen are future some door access um at at at some of the schools and then desirable some King George stadium cameras uh at and an out year. So nothing to really focus on for this next fiscal year. And and in summary, this is my first slide, but you know $13,525,698 was the total request. Obviously, we don't have that much money, so there will have to be some cuts, which is why I asked you, and I'm very grateful to the planning commissioners for sending back your your scores. So, what we did, um, and and Mr. Voy, can you if you can bring up my next document, that'd be great. So, um, you you all ranked it, you know, based on the the urgent up to, uh, future uh, one through 10 with a one and a two being the most urgent and the nine and 10 being, you know, not urgent at all. So what we did is simple math. We just we just took all the scores that we received from you all and found the average. We rounded down or rounded up. So we didn't have any decimal places. So Mr. Voy, if you could bring up that spreadsheet and there's some of the uh

some of the lines were highlighted in yellow. Here we go. So So this is the uh just the the Excel spreadsheet that summarized everything we just went through. Um you you'll see in the left agency the project title staff priority this is what the what they recommended as they were turning in the the CIP request that PC priority that's the column I want you all to focus on these are the averages of of what you all independently voted on. Um, so what I've done is I've just went through and highlighted the I think the there's five or six that are, you know, seem to score very well with this planning commission. Um, school board the fire alarm at the school board for 125. The King George Middle School catwalk 87160. If you go to the next, there was uh ambulance replacement for for Chief Moody at $400,000. Uh, fleet purchase for for the sheriff. These are the replacement vehicles. And then $200,000 for the communication consoles and I think know there's a couple more computer replacement, the server and the computer replacement. So this is my first time doing the CIP. I appreciate your all's, you know, response and and attention to this. What what we do here is, you know, take public comment, open the public hearing. You've seen the rankings that that you all did. If there were any adjustments that you would need to be made, if there's any comments solicited, you know, from from the public, maybe adjust your rankings. And the goal would be to to pass on to the board of supervisors uh a ranking sheet be it as it's presented tonight with the with the official uh averages or we can amend it and send it to the board that way. That's all I have. Mr. Chairman, I'll be happy to answer any questions at this time. Or if you want to do it after the public hearing, whatever you choose. Okay. I think we will do it after we'll have our questioning after the public hearing. The floor is now open for public hearing. Uh, keep in mind that you are limited to three minutes with your comments.

Good evening, Mr. Chair, members of the planning commission. My name is Hobie Mitchell, uh, managing partner for Greninja Ventures. I'm going through the CIP and one thing that stands out on it is one of our profers which is for the fire and rescue truck which is for 2026 and one of our profers currently has covering $2 million of that cost of that and we can talk to staff about some other things that maybe could help on that regard. But we have to go through a public process. And so there's other things that we're doing on an annual basis for build out $140,000 a year that can be used by public safety services for things like other items that are on their to-do list. But I really want you to reconsider the decision about how you defer that uh discussion about public hearing. I think you need to trust your staff and your chair. We've already had two presentations and I think you're right. I think one presentation gets you up to speed and I think you should go with that process and even two weeks, but I don't see why you need to defer to another meeting and push it out another month because there's advertising dates that have to be met. And we want to move this process forward into a public process. doesn't mean it's approved, but it means it accelerates at least for us by one month, maybe two months because of the lack of time to get things to the public process. So, but I just wanted to say one of the third largest item on the thing is the fire ladder truck. You got your community center, you got a fire rescue building and a ladder truck. And we're already taking care of pretty pretty much the ladder truck and some other things. So, I want you uh to reconsider that. That helps for 2026 by $2 million right now. And so, uh that's

what we try to do in this process. And I appreciate you rethinking that and maybe uh can move that thing forward, trusting your staff, and trusting your chair, your your chair. And we've already done it twice with you guys. I don't think you want to see us anymore until we're ready for the public hearing. So, thank you for your time again. Thank you sir. Thank you. Are there any others for public hearing at this time? Seeing that there are none, public hearing is now closed. Um the floor is now open for discussion. You have the floor. So Matt, do you have a general idea of how much money we think is going to be able to be put to the CIP plan? We had a total of 13 million. We say, "Yeah, we got to take some We got to We don't have that much." I'm I'm just trying to debate here, right, how much that we need to lobby and discuss and really quibble about. If it's below a seven or an eight, it doesn't matter. If it's a below a a two, it doesn't matter because right there's some of these that there's some big differences between what I rated and what the board overall rated and I don't know whether to bother to debate them to try to adjust the scores or it's not worth the effort because we're not going to get that deep in the in the list anyway. No, I'm just wasting time. Very, very good question. And I'm just adding up and I did this earlier. Can you scroll down, Mr. wait to your 400,000 and ne next uh what we got uh 720,000 I want to give you an idea of what was the were the top priorities for the planning commissions and then 1053 so based on the highlighted I'm looking at one million you know $1.5

million you know based on your those yellow highlighted areas I think last year. I want to say it was a three which is maybe a little over three million. What we when I presented this to the board of supervisors because it was it was it was before you guys and it was some time before it got to the board. So it was under my tenure the board actually added a few different projects. So they you know we had presented 2.8 million. They added a couple extra projects I believe for the schools. So it took up over that three million. So you know I I don't know what that magic number is. you know, if if I had a target, I'd probably shoot for maybe that 3 million, you know, and so you're halfway home with these um with with the highlighted ones. Again, I'm not speaking on behalf of the board of supervisors. Please don't take that. Um, but there are some other projects in here that, you know, that I've just listening through the public hearing process or the or the public process, I'm sorry. And then meeting with some of the department heads, you know, maybe I've identified as a county minister, I I think these are going to be kind of a priority in my mind. Um, so there are others that I would add to this list. I think after I went through those additions, I came up to $2.9 million. So, so that's if if I were to give the planning commission maybe a goal, you know, maybe maybe shoot it along those lines or we can just go ahead and and and you keep your rankings. Ju just just keep your rankings, you know, and and and let the board decide. I mean, I don't think, you know, picking a dollar amount, it's not going to change your rankings. That's data that we've already gotten analyzed. And one is the is the school board uh windows replacement. Uh, I see that on average that was significantly higher rated than I put that. Um, as as Mr. Small commented, that's a very old building. I hate to see us spend a million dollars. We could spend, you know, they talked about efficiencies and stuff. We could spend $50,000 a year in utility bills and still be quite a while to get a return

on investment for a million dollars to replace windows in a 1960s building. So, I think that's that's uh that was very low on my list. The only other one was the storage facility and Matt has already commented on that that he's taking an overall county approach to that which I which I fully support, you know, and we can come up with a cumulative price that's, you know, in this ballpark for an overall building or even more. My only other one that I would comment and I will in full disclosure say that I am also with the with the parks and wreck. Uh I really think we need to bump up and at least put on the books this multimodal pathways. Uh that is a matching funds. It's really not a a it's really not something that we have an expenditure for right now. But I know we have missed some grant money in the past because we did not have any money to match the the grants that we got available. And if we continue to say, well, we don't have anything. We're just going not going to fund that. We will never get grant money for some of these projects that we could really improve the county. Those are my three that I wanted to comment on. Thank you, sir. Mr. Dart, I think you had something to say. You have the floor. Yeah, I'd like to raise um this is a parks and wreck spending. I know um some of these activities in parks rec are revenue generating especially Sealston and and renting out the the facilities for events, regional events, um which are revenue generators for the county. Um I'd like to make sure we aren't missing revenue opportunities. So like any program that we run through our department runs through our activity fund um and that they are self-sufficient. into a basketball league, before and after school care, summer camps, those kind of things. Three years ago, we started renting the fields to travel sports

teams because previously we did not. And while the mower and the staff are paid out of the general fund and our pockets out of property taxes, the bases and the netting is not. That all comes out of our activity fund. So, we needed to start generating some revenue to pay for those replacement soccer goal pieces, you know, if we need nets and those kind of things. We did bring in a load of soccer goals at once that we ran through the CIP a couple years ago. Um, when we run special events, if we have a group come in and want to, you know, hold a special event or if we hold one ourselves like the fireworks celebration in July, we are getting sponsors to offset those costs of the band and the stage and those kind of things. Does that answer everything you um Well, yes. Uh I was just wondering if any of these unfunded requirements would enhance your ability to generate more revenue from rentals to regional sports events and make the county more attractive to people coming in. Yes. So that's where irrigation is the one. Um, Sealston. At Sealston, we have irrigation on the baseball fields that are fescue. We didn't, for some reason, when we built the park, we did not put irrigation on the Bermuda soccer fields. So, we have been playing catchup over the last three years. They are in much better shape because we now have a plan herbicide and seeding protocol, but we don't have water. And Bermuda really likes to be wet in the hottest months of the year. So like last summer we couldn't put fertilizer down because we were afraid we're going to burn up the fields. Um so that is one Sudel Brooks is the same thing. Bo both the baseball field and the soccer fields are Bermuda and so we're chasing our tails trying to kill the cool season grasses or the weeds that are growing there. Um and then sports field lighting which we're not asking for in the next year maybe

not in the next two years. I can't exactly recall which one I put. um those would allow us to expand rental hours in the fall, especially when it comes to baseball. We just run out of fields. We have our two fields with lights. We have now have the two fields at the at the middle school with lights and we have one field at Barnesfield that little league uses pretty much exclusively. So that could expand us, but it would it's not going to cover very quickly the the amount that the expense is. Second Mr. nicely mark on multim modal pathways and I urge staff and uh Matt to um seek grant funding opportunities uh in the public safety sector. I know DA DoD has funds. I know DoD has some funds or qual quality of life, but we ought to work closely with our dog and rep to maximize those or be ready for them when those uh become available. Um and For next year, I'd be interested in hearing from economic development and tourism on how capital spending um can be optimized to support their departmental and mission objectives for increasing revenue for county. Mr. Vald, you have the floor. You have any questions? Yeah, you have the floor if you have any questions. Okay, Mr. Fox, you have the floor. Denise, um, I just had a couple of thoughts. You know, some of the things that we did list as important or were listed as important um, could be scaled back. In my opinion, uh, replacing all of the sheriff's vehicles at one time might not

be the best avenue. If we did it in rotation, like the ambulances, um, we could say that it's important, but maybe not fund it fully. Just break it down, you know, to a certain amount each year for, you know, that way we're on a rotation. Um, and the same with the the requested building for the sheriff's department. I had some thoughts about whether or not um it needed to be as big as it is, whether it needed to be temperature controlled. Um and it led me down a path of thought that when we build the new fire station in Dogrin, what is that old fire station going to be used for? Would it be nice to have some emergency readiness at that end of the county? Could we store some emergency vehicles there? Um rather than having it all consolidated consolidated in one place. Um, so that would lower maybe the amount that we put towards a building in that location. Um, and the other thing about storage, I know, uh, I brought it up last meeting about the old courthouse. Seems like that might be a possible solution for storage, but is there any attempt to digitize any of our records so that we're not paying for mass amounts of storage? Same question. So, so yes, we are digitizing. So, Library of Virginia, as as you're probably aware, there there's a holding period for certain types of records. Some of them in planning and zoning are perpetuity. You got to keep them. I know human resources, some of them are 50 years. So, there are some that you have to hold on even a two-year permit that you have to hold on to. I think a building permit's two or three years. You still have to hold on to it and store it somewhere. We are we we've gone through I think we've recently digitized everything in community development. I believe they got finished in the last We're almost there. Kelly says we're almost there. So, yes, ma'am. We we we are getting there. So, yes, it's a it's a work in

progress. You know, other things you you need hard copies. You you need to have those on on hand, readily available under state law. So, we must have them a physical a physical hard copy, a digitized copy as well. So, like meeting minutes, meeting minutes is a good example. We've had this discussion meeting minutes there. There are meeting minute books that are required for board of supervisors to be in the county administrator's office. You have to have those um physical copies. Physical copies. Yes, sir. Yes, sir. And then to my fellow planning commission members, I would just say that I agree that the pathway system um should be moved up to uh something above a nine, maybe a two or a three. um that portion where they want to make safe pathways. Our students use that area. Um citizens use that area. Uh I I would say that is higher high priority list for people who don't have transportation readily available to them. And then um I'm just going to say my experience in sports management says that the turf replacement at the high school um could be considered a liability. the pictures that I saw with the tears in the turf, if an athlete trips over that, um it it can cause an injury and we certainly don't want our children getting hurt. Um and and having that be something that we could have uh prevented. Yeah. But even the school board, I saw the pictures of it and um unless they're doing some really good repairs between now and then, I would say it's a liability. And if I could speak on that, you know, talking with Dr. Boyd, I think I believe we were the first high school in the Bay Rivers District with a turf field, right? Um, everybody has followed suit. I think almost everybody after that, but

there this turf field is at the end of its life. So, um, it it does need to be replaced and I've when you walk on it, it it it could be a liability absolutely for for those athletes. So, I just wanted to echo that. you know, I know it's at the end of its life. I know we were the first ones to have it and ensure it is a nice thing to have. So, and and really the the the utmost the key is the safety of our student athletes. So, I'm going to say also parks and recck uses that a lot as well. It is a wellused facility in our county. Uh they use graduation, they do events uh with the community there. Um, it it's not just for high school football, soccer, field hockey. Yeah, I guess I would say I I only rated that relatively low low because the school board itself put it out three years. If that turf really is in worse shape, I would be certainly amenable to making that a higher rating because as you said that that is not something we want to get into the liabilities of having athletes getting injured out there with with bad turf. So if the school board wants to come back with a with a more immediate replacement need, I I certainly would support that. My rating was based on their own inter, you know, their own positioning of where they put it in the in the schedule and it was a kind of a future thing to keep on the keep on watch. If that's not the case, we can rescore. In the past, wasn't the u the turfield used econ to like have a economic impact as far as making money for the county? Did that was that the case at one point? So, I remember when the field went in and I spent a lot of time coaching soccer there. Uh, there was a football team that one time rented it and I think that there was some

damage done and they stopped doing that. I don't know what the current um uses for anybody who's renting it as a facility, but I do know that parks and wreck um and all the high school sports and like I said, graduation, a lot of other events happen there. it it gets a lot of use year round. Um I would say, you know, I would bump it up to maybe a four or five um depending on what everybody else thinks. And then I would probably change the pathways to a four. And um if anybody wants to discuss whether or not those are good ideas or anything else that maybe needs to be changed and then we can get this uh approved. I upgrading the pathways I mean up so I need and the same with the foot. So, I need a motion uh to be Yeah, I'll make a motion to to up the um the turf our our overall assessment for the turf replacement to a four and upping the uh parks and wreck multimodal pathways up to a four. I believe that was what Denise had suggested and I concur with that. Any other changes we'd want to make? I certainly would reduce the window replacement to a to a seven or eight. That's just my personal opinion. I think that's having that as a five. That's just chasing money after bad. Personally, we have it currently on an average of five, but that may be low enough that it doesn't matter. We're going to run out of money before we get to fives. Anyway, I was just going to say um I was adding these numbers up in my head. Anything below a three is moot.

So, uh, sounds like I've have had somewhat of a motion. Uh, if I can get a motion, uh, so let's let's start with a motion to move the two that Denise put up to a four. Make those a four and then we can move on for a second motion if we have other changes. So, that one was seconded. So, motion's been made and seconded. All in favor hand. All right. That motion has passed unanimously. Okay. Are there any others? I also I'm sure I didn't rank that uh the anything with the schoolboard building very high because it is an old building. Um I don't understand. I think we're just at the point where we don't know what we're going to do and therefore we keep moving on the same path. Um I I don't have an answer for what we would we do if we didn't continue to keep this building sound. Yeah, I agree. uh it's it it it doesn't seem like a sound uh financial investment. Um if you don't know uh the future and then and if you do make those investments, that means to me you've put yourself on the hook um for for for uh even further down the road. Uh so I I concur with that um that statement. Right. So, with that said, um do we have a do we have a motion uh to rank that lower? Well, you raised a good point about its future. Has the uh the

property committee um articulated a vision for the use of that building in the future other than its current? I'm not aware of any forward movement with the assessment of that building or or anything, sir. Since the second issue, it's been bothering me for a while. Do we have an inventory, Matt, of of buildings over 100 years old, or do we have a list of historical interest buildings? Because that one's coming up on that 100redy year mark. And I hate to I I hate to say if we're going to dispose of it, we should dispose of it soon before it deteriorates any further. And maybe there is there is a market for it. Um maybe does is there space a school board can relocate to or I mean are we using our our our properties the best we can for the county's needs? Oh, any good? No, no, that I, you know, I kind of feel like maybe we just leave the ranking as an average and express our concern that we don't see the vision for why we're putting money into this building if we don't know what its future lifespan is going to be and uh leave the big decision to to others. All right. With that being said, are there any other motions or any other discussion at this time? Yeah. Okay. Crazy idea real quick. Can we put in a unfunded requirement for a boat ramp? Clarify. Eastern end of the county. just have it live there. So if

some if Elon Musk wants to come and build data centers, we say here it's on our list. We want a a recreational boat municipal boat ramp for river access for our community. No parks and parks and wreck does have the Wilmont Landing improvement if that's that's on the very eastern part of the county. That's a that's a not Yeah. Well, where wherever is least served, you know, I'd say, but but that that side there's a commercial boat ramp. I think the Rapahhanic has got Fair View and then nothing correct to Matias and then fortunately about the only other place that we really have good contact there is at the wayside. At the wayside on the PTOAC. Oh much everything else on the PTOAC further down is no longer in King George County. Well, maybe the base we can, you know, you would know better than me. Get the base to give a piece of it. Yeah, just just to have it live there, you know, as an unfunded 11, you know, I'll happily add number 23. I can say though, um, when I came in six years ago, it was we were at the height of trying to figure out what the mitigation was going to be for the new Harry Ice Bridge. The county looked the county and VOTE looked at I think 25 different properties throughout the county. Um everything from trying to get part of Mount Bethl to the Fair View Beach um trailer park, everything. And we came up they came up with what they came up with. There was another property that they did do some negotiations on that the owner was not interested in selling that was just off Macha Creek, which would have been beautiful. Um, but then they also said we needed to be on the PTOAC because the land we had was on the PTOIC. It's just really hard. I mean,

there's lots that I thought were great when I didn't know anything about the county, been here about six months and I'm driving up in Pasanzi going, "Oh, I'm like 200 feet above the water right now. That doesn't work for a boat ramp." Um, so it really is a challenge. We could put it there. We've had um one reasonzoning applicant come in and they wanted they've they've profered land on the Rapahanic except the fact I think it's about 45 ft in the air. So how do we get down from there to the water is a question. It just we do struggle with that and having sea level land. Forward to seeing that on the CIP list next year. Okay. All right. Okay. Is there is there anything else? Okay. If not that uh public hearing is closing as well as discussion. Next on our agenda is old business. See there's none. Oh well perhaps Mr. Chairman, could I get a motion to So, there were there was amendment to change the two of them. Can we get a motion to approve the CIP as presented with the two two changes uh previously approved by the planning commission as a recommendation to the board of supervisors for the FY 2630 CIP? I move to recommend approval of the fiscal year 26 CIP as amended by the planning commission. Second. Motion has been made and seconded. All in favor raise your hands. Hands. Motion passes unanimously. Now we can close and move on. Okay. All right. As I said, next was old business and I see none in old business. Next news new new uh business

which is a presentation with from the applicants of Z-20224-0000224 and Z-20224-000025 Dog run innovation hub reszoning special exception comprehensive plan amendment and text amendment applications. Hello. Uh, good evening. My name is Ann Neil Cosby and I'm land use council for uh the Dogrren West project. Nick Over um is the the primary lead on the development team and when this um presentation was scheduled for two days ago, Nick was rearing to go and uh now Nick is uh he's not here, he's on screen. And so we're going to do our best between Nick who's uh you know the rear indigo developer and uh and his lawyer to try to um to uh walk through this presentation for you and explain um the project and the application and answer questions. And so I'm going to let Nick introduce himself and and and start the presentation. Thank you. Can everyone hear me? Turn volume up there. Do I need so I can speak louder? See that he was gonna I want to say thanks to Jeff for uh help helping get this organized for me and setting me up. I don't We cannot hear there yet. It's hard to hear you, Nick. You guys can hear me, but you can't see me. Okay. We can see you, but we can't hear you very well. Oh, you can't hear me very well. Correct. This better? Is this better? No. Everybody.

[Music] Is this better? That is better. Yes. Thank you everybody. And I do apologize for for not being there in person. Um spent a lot of time down in in King George with with our team and and we can't hear you again. We still can't hear him. Yeah. Are you hear me? Barely. No. Okay. Okay. Well, I can try one more thing. Is this better? Yeah, that is better. Okay. Done this a few times online, so hopefully I appreciate it. Worst case, I can dial in. But I appreciate everyone's time. I'm sorry. Um, we had a my wife's family had a a scheduled vacation and when I asked her if I could come a day late, it keeps going out again. So, what's that? We're still can't hear. It keeps fading. Uhhuh. Is there any way we can um silence the um the air for his presentation? Can we do that? No. Okay. What if uh he called in? Could he call in and we'd lose the the video? Okay. So, just take a minute. It's okay. We need to take a quick recess first. All right. I'm going to um Hello. Can you guys hear me? There we go.

Okay. Is that better? Perfect. Yes. Okay. I just dialed in on my phone, so I'm sorry if you're looking at me on the phone and I um All right. So, let's let's go ahead and and and get this started. Thank you. Um Nick Over um principal with Oasis Digital Properties. Um we are working handinand with the the VZY family. I believe Ted and Warren are there uh today in the audience. I appreciate them for uh coming along and everything they've done to help us get to this point. Um let's go to the next slide, please. All right. I just like to start really quickly. I think it's important to talk about the team um and the bench that we have here that's been working on this project. We started working uh with with the VZ family in late 2024 on this opportunity um doing our due diligence. We have Gross Slade on the traffic side. Adventure Advocacy helps us with our community outreach. Phoenix has done our noise studies. Gordon Engineering is our civil development group is our is our construction team. and um Cavalry Real Estate Advisors does all of our um tax work as well as uh fiscal analysis and then GTA has done all of our on-site testing um with regards to wetlands and soils and everything environmental. So, a lot of work has been done to date and I just like to recognize the team and I think there's some people in the audience as well. you know, Kelly and Kenny, M um Matt Smolnik, um I think and we even have the representative Kyle from the Northern Neck who has been a great partner with us as we've been working on this project. All right, next slide, please. So, for those maybe in the audience or on on sitting on the panel that aren't familiar with the location, this is a approximately a 485 acre site in King George on 301 on the

north side there. Um we are strategically located excuse me um on 301. Additionally, you know, some things that we have worked with the community on which you'll see on a later slide are these bullet points making sure that we're not having we're not impacting surrounding neighborhoods. We are going to um commit to a minimum of 40% open space that will remain as native trees and meadows as well as enhanced setbacks. The project will consist of a of a data center campus. Um, we really love the the geography of the site and that we have a the ability to in essence kind of hide the project in the woods for lack of a better term. Many people know this site by the water tower. So, when you're driving along 301, of course, you'll see the the water tower there, and we'll talk about that later as well. And we think this project um you guys gave me a great segue there, Matt, with regards to everything that's going on in the county with what this project can do um fiscally to help um alleviate some of those pressures. All right, next slide, please. So, a little bit project background. So, um, you know, I think it's important, um, our team collectively thinks it's important to really build a foundation of trust with the community and with planning staff and with yourself before, especially before we start up any project. So, we always start a project with a community kickoff. We don't file our application first. We like to listen to the community first. And that's what we did here. and and I think that that was well received by the positive feedback that we received from the community. That was in April of 2024, we did our initial community town hall. Then in May, we filed our in May of 24, we filed our first application. Um then October of 2024,

after we had received some comments from staff and and made some adjustments to the plan, we hosted another uh community town hall. At all of those events, we received um some great ideas and um and and I think that we've tried to address them within our application. And then that brings us to tonight um here on uh was supposed to be Tuesday, but now Thursday uh the planning commission hearing we're we're presenting. So that's a little bit of the background, a little bit about the team. And then this is a couple shots from Thank you for changing the slide. Um from our community engagement. Um you can see a couple pictures there. We like to host them in a town hall kind of forum where people can come and we set up we set and some of you attended. Thank you. Um where we set up uh different stations with all of our different subject matter matter experts who then you know people can talk to on a one-on-one basis and I had the pleasure of talking with me many many members of the community um during these events and also outside of these events in in follow-up situations. I think it's also important to note that some of the things from the community engagement that we learned um that we added to the plan were uh this community trail that we're going to that we'll show on our plan that kind of runs along the back of the project. We um we kind of reduced the number of buildings and and uh and add more open space. And then we kind additionally we increased our setbacks off Route 301 to 250 ft well in excess of of what is required by code. Um, additionally, we've opened a small regional office down the street there and we've um, which has been great to host planning staff and have productive meetings about the project. And of course, you can visit dogrrenwest.com, which is our website, which where we uh, take community input, which has been very helpful. Additionally, we were going to commit to you and the community that we will post

everything from that we file with the with the county. um into public record onto our website so that the community can easily find it and and uh ask any questions that they may have regarding that application. Right, next slide. With that, I will hand it over to the to an to uh take you through the application details. Thank you everyone. Thank you, Nick. Excuse me. So, if we can go to the next slide and um Nick was going to present some of this and so I as I said I was going to do much of the the legal so but I'll do my very best to describe the the different elements of this project. Um and to start with um here is a image of the the parcels. There's actually four parcels um that are a part of this application. Um, and you can see uh the location of them, but also they have various zoning on them. So that ranges there's some parcels that are already zoned industrial, some are zoned A2, the largest one. Um, and then other parcels have mixed zoning C2, R1, etc. And so the the first sort of prong of this application is to reszone all of the parcels to industrial so that they all um can be controlled by comprehensive profers by so that the development and all of the conditions apply to all of the properties equally. So that's um that's essentially the the land that's at issue um in this application. So the next slide. Um so here is the current development plan. And I say current development plan because as Nick has indicated, there have been many iterations of this plan. You know that have changed over time since we first

had those community meetings. Um and they have changed as a result of um community comments. Um, and as Nick indicated, you know, uh, fewer buildings, moving the buildings internally to the site, um, uh, open space preservation, uh, along Mach Creek, uh, the the pathway that we're profering. Um, and so we have tried, um, to be responsive to the community. We've gotten great comments from staff, and again, I would love to say thank you to Kelly and Kenny and Matt as well. uh and to Angela Farugi too. She's not here, but she's staff's been great to work with. So, they've given us good comments. Um and so we've tried to be responsive to those comments as well. Um and then ultimately uh you know, looking at the environmental features of this property. You know, it sort of um uh sets out, you know, some of the you know, where the buildings can go and and and how the um site can be designed. And so with all of that in mind, this is our current development plan that we're bringing forward. Um, you know, it is um a concept plan. I mean, the actual layout of what, you know, the interior will look like will ultimately depend on, you know, the ultimate user of this campus. But, um, there is a profer of course that the, you know, that the property will be designed in general conformance with this plan. So what you're seeing is pretty much you know generally what will be there you know we want to make sure everybody is comfortable with you know the design might the buildings shift you know may there um you know u you know slightly different internal road arrangement you know and there's still final engineering so um but this is the plan we're bringing forward um as you can see some

of the criteria there's the 250 foot perimeter um setback that Nick mentioned um Within that there's a 100 foot landscape buffer um and the profers include specific landscape designs. So those will be conditions of development um to uh the data center buildings again are internal to the site. There are two access points uh that are shown on 301. Um we'll get to this one will need approval from the planning commission. So that's one of our our asks as part of this application. But we do have the access points. We've worked with VOTE. You know, we have um responded to all of VOTE's comments. Uh there um there is additionally an extra 500 foot setback. Um we are seeking a height increase for for this data center campus. I think that you're generally aware most data center buildings industry standard is larger than the 50 feet that the ordinance currently provides for requires. So there would need to be a text amendment. But if that were approved, you know, and the building height were permitted to be increased, we would have the additional 500 ft. So anything that was larger than what's currently allowed would be set back significantly. So again, trying really hard to keep the visibility um reduced the substations um closer to 301 because that's where a 230 KV runs and it would be direct interconnection um with that uh the existing um power line that runs along 301. Uh so those are uh sort of the the key features of the plan. And then the next slide uh talks a little bit more about the open space. You know, we've got 40% open space on this site. Um no more than 300 acres I think will actually be disturbed. Um

uh we've got again the 100% the I'm sorry the um 100 foot landscaped buffer. Um and then the community trail. I think I didn't mention that but um in talking to the community you know having some access you know to the creek back there um you know was raised could we do something like that so we are profering a trail that runs from the entrance um I guess it's a southern entrance of 301 and would have a parking area that's available and public avail um so public that would be maintained by the applicant um and then the trail with amenities all the way around open for public use paid for completely by the applicant. So that's part of the um of the application. Uh the next slide uh we've got we've worked um on again various versions of profers and so um we've uh I won't go through them all here. will you know because you don't have the application in front of you but some of the key features are while the property is being you know it would be requested for reasonzoning to industrial most of the uses the industrial uses would be profered out so that you could be assured that data centers and accessory uses for data centers you know um and the electric facilities and the pertinent items that you need to build data centers are the only thing that would be allowed on this property So in the future, somebody couldn't come in with all of this industrial land and do something completely different. So we wanted to make sure that the community was clear, you know, no solar on this site. Um so uh that's one of the you know, one of the profers in there. Again, profering the minimum of 40% open space, the trail, the setbacks. So all of those would be the conditions of

development. Um we would have um covenants established that would control the the development standards internally. Woo, excuse me. So that the um internal design of the site, you know, would be aesthetically, you know, um uh consistent, pleasing, you know, it would be very high quality. So those would be um required and a pop a property owners association to maintain the common spaces and the public areas. So again, that trail system is going to be maintained. So the county doesn't have to worry about that. That's the the U property owners association. Um the the ordinance requires a sound study to ensure that the noise ordinance will be um will there will be compliance with the um the current noise ordinance. We've done that study. Um we uh that study has mitigation measures that were recommended. We've profered to all of those. So, um we can't violate the noise ordinance and we are, you know, um we've already studied how to make sure that happens and that's all profered. Um we do have cash contribution profers which again coming right after the CIP. Uh you know, we are profering um a million dollars for parks and wreck um just to be used by the county for any anything that parks and wreck might need. So, um that would be at the board's discretion. That trail we believe is roughly, you know, worth about a half a million. So, that's a value um for the community. Um we're profingering a half a million for workforce development um and for public safety, 3 million. I mean, we've had really good conversations with um the um fire and rescue and really understand some of their needs and their concerns. And so, you know, we were trying to be responsive as, you know, as much as we could to step up um and help u you know, make sure that any concerns are

addressed for this site and, you know, for the rest of the county as well. Uh there is a water tower on site um that would be um uh conveyed to the county under a water supply agreement um that would be negotiated and we've been in discussions with county leadership and Mr. Rosavi and um the county attorney uh to work through water supply issues to make sure we are not adversely impacting water and in fact are taking steps to benefit the authorities's water supply. Um and and one of those key issues is conveying the water tower um inspected, you know, m make sure it's it's um and it has been inspected. We have inspection reports, but make sure that um that facility is provided to the county. um additional off-site improvements which would be again um negotiated u with county leadership Mr. Smolnik and Mr. Stewart and Mr. Ravi. But um under discussion are uh utility infrastructure, water line upgrades, um including connections of courthouse and dorren systems, um sewer line upgrades, um uh improvements to the wastewater treatment plant and the potential for the installation of a reuse pipe so that reuse water might be used for um for these facilities. I will say that I think King George is very aware of data centers and water usage. I think right now the the industry standard is going to aircooled um and certainly um uh you know we are hoping that you know water usage would never become an issue but there's the ultimate user you know will have their own needs for water and sometimes you know during um hot months

there is some need for water. So we want to be able to have some flexibility in how we are able to provide water and and we don't know whether it will be minimal or you know something more than that but whatever that amount is we want to make sure number one it doesn't adversely impact the current um system and number two that we are um providing improvements at no cost to the county um that would ensure any water that the county provides whether that's potable water or reuse water um is you know that we are paying for that the improvements and paying rates. Yes sir. What is the default assumption in the in the business model? Is it is it air cooled or something else? I think it's air it's always air cooled but we we want this to be the most successful data center. Um, and so we want to be able to have mechanisms in place already negotiated with the county that if we do need water, this is where it would come from and this is how we would make sure um we've got the improvements, the facilities, the rates in place. And so that would all be negotiated and it is currently in discussions again with county leadership, Mr. Smolnik, Mr. Wavi, and the county attorney. So nothing will happen. But as far as the county's provision of any kind of water for this site that isn't vetted and subject to terms that have been um negotiated by leadership and approved by the board, would the county be any under under any obligation to you to provide additional water above and beyond what air cooling requires? Well, that's under all of the the terms right now, I will tell you,

are under discussion. And so, if that were to happen, how would that happen? Um, and uh you know, what the terms of that provision of water would look like um um are I I wanted are all sort of under discussion right now. Okay. I'm I'm going ask and I can I can speak to that as well if you guys can hear me there. Sorry. Mhm. Um, yeah. And we and and and you know, this is something we we we want to be clear on. We're not looking to do fully evaporative um high use water data centers at this project. We're u we are looking if we if we do any sort of u water cooling, you know, that's where we're talking about a gray water line that would use um reclaimed water. um so would not be putting an additional strain on the system. And that's that's really um the point that we're looking at is additionally we're looking at projects where we're installing peak shave tanks um which are you know tanks of large tanks of water on the site that are filled up during non- peak hours um and are then just held on site to be used during these like Ann said these few days in the in July and June or August when uh when when required. So, we're that that's that's our that's our focus and we're not um obviously looking to put a strain in any way on the system. We're actually looking to help improve the system through our our profer off-site improvements with the addition of the water tower, which will greatly enhance pressure on the line and help uh helps help create a better system for the county. That's Thanks. Thank you. I'm I'm going to ask the uh the PL the U board to sustain or uh hold off on your your questioning until after the presentation in which I

will yield the floor to you. All right. Thank you, please. Thank you. Um I would add to what Nick said um all of the options. I would say you know we're trying to think through all of the options of you know what might work. So again, the reuse water line that we would construct with the upgrades to the wastewater treatment plant if there was a need for initial potable water from the authority, you know, um what might that capacity look like and how could that be addressed? Also, there are potential wells on site that um and this is related to one of the zoning um requests of the application, which would be to allow by special exception if there were a text amendment to the ordinance, but that those wells could be used for right now they can be used for domestic usage, you know, but they couldn't be used for operations. But if those wells were um were drilled and constructed and um if the capacity of those wells were used for some of the water and then additionally could be conveyed to the county for authority use as well. So again how can we if we are allowed to to use groundwater and again subject to DEEQ as well. We're certainly not going to do anything that DEEQ or is you know adverse to the county and the authority. that's why we're working with everybody, but that that would be an option. So, we would have an a potential option to use wells with additional capacity going to the county to support its system, you know, and then if the portable water, you know, were coming from that, we would be supplementing or, you know, that system. So, that's where it it is a little complicated, but it's important and we're taking the time and we have been taking the time to work towards those goals. And again, if there were any water usage, it would be subject to strict terms of of an agreement approved

by the board, but we are working through those to the extent water is used at all. Um getting back the road improvements um we have uh would be implemented per VOTE standards. Um and we'll have an emergency action plan with um county fire and EMS. And again, we've been working closely already having discussions with those departments to address any issues that they might have. Um the next slide um the next couple of slides are the land use slides that I had prepared. But, you know, I'm going to go off script and I in discussions with staff, I think there's an easier way to sort of walk through some of the the application and that's really what you need to know because you're the planning commission. And so, the application is because it's a little bit complicated, but I think it's because we're asking for some changes to allow more discretionary oversight by the the county. So there are essentially um the first ask as part of this application is the reasonzoning which I've talked about. Um if if there's a reasonzoning then there are four special exception permit requests. Two of them exist right now in the ordinance and two of them would only be allowed if the two text amendments that we're also asking for were passed. So that gives the board the oversight, you and the board looking at the text amendments, and I'll talk about these and then allowing special exceptions. So, um the the reasonzoning is the first ask. Actually, the second um is a comprehensive plan amendment for parcel 1724. That was the big one. You know, if you go back, that's the one that's zoned A2. That one is currently

in the PTOAC River settlement area. It's not part of the Claydale comp plan area. It really should be. Um they've been sort of taken together for purposes of you know looking at what should be developed here. But technically that big parcel is not part of Claydale and Clayale is where the comprehensive plan says along 301. This is where we want industry. This is where we want commercial. So we're going to we will need a comprehensive plan amendment for that one parcel. And so that's that's ask number two. If the first one's the resoning, the second one is and then we need a comp plan amendment. Um then we have See, I'm going to completely ignore these slides. Sometimes slides are just too much. Um uh so the special exception permits. The first one's easy because we need a special exception in the industrial district to even do data centers because the ordinance was changed as you know back January of 2024. So even if we got our zoning, we'd still need a special exception um uh for the data centers, the substations and all of that. So we have to ask for that. Um there's another um exception that we're requesting that actually staff had pointed out that some of that's in the ordinance right now. You know, some of our fences um and shielding of some of these buildings um I think the ordinance says you can't they can't be higher than 10 ft. Well, we do we think it's better to have a little bit more than that and by special exception, you know, that can be authorized. So, we do think, you know, um we've asked for up to 50 ft just so we can ensure, you know, we can shield if we need to some of these buildings. So, that's special exception number two. So, those are already in the ordinance. So, those are the two. The

other two that we're asking for go with two text amendments and the one you're probably familiar with is a height increase. You know, we're not the only ones I think that are, you know, talking about I think Mr. Smolnik had talked about, you know, there's a text amendment potentially to allow a height increase. And so we're proposing sort of the same thing. Um that a height increase be allowed up to 85 ft. I know the other one is 90. you know, we don't have a, you know, we're we're fine either way, but our proposal is that that would only be allowed, again, by special exception. We want the county to be able to on a case-byase basis look at every because it's not just us. If we're asking for a text amendment, we want to make sure you have authority for every single person that comes in to ask that you look at it and they all get special exceptions. So, that's what we're asking for. So, we're asking for the text amendment and then a special exception. So you can look, you have double the authority, if you will. Um, and then the last um the last text amendment and special exception is what I've already talked about about the water system. And so that is a text amendment that would allow again by special exception that wells be allowed for data operations so long as the board is comfortable there's adequate mitigation of some way that it's not going to impact the the water supply and for us that's this water agreement that you know that we would negotiate. So again, we all of those ask are baked into this one application and it see you know it's a little complicated but that's why again you know we're we're asking for text amendments so that the board can have the greatest amount of oversight. So those are sort of the legislative um asks as part of the application. There's two others um you know so those are all

the um criteria that the planning commission would make a recommendation to the board. There's two of them that are in your purview. One is a second access um because this property is located in the highway corridor overlay district in the HCOD and in the HCOD you can only have one access onto 301. Well, working with VOTE because of the you know the size of the site and the environmental constraints you know I think everybody really agrees this is a site that really needs dual access. So we've worked with VOTE. you know, VOTE has approved our plan. Um, there are other criteria, but that goes to the planning commission. So, that's within your, you know, your Bailey Wick that you would actually approve that. So, we are asking for that second access. And then ultimately, um, you know, because there are substations and some public utilities, um, to the extent that we need, you know, a 2232 review, a substantially an accord determination, that's a planning commission decision, too. So there are there are eight legislative asks, two administrative asks for a total of, you know, you would be making 10, you know, 10 actions. And I know that sounds, you know, overwhelming and like a lot. And I know that poor Mr. Bond's just, you know, but we were, you know, they're there for a reason. And I we think that, you know, they're necessary to have a quality site with the necessary oversight. Um, so since I've said all that, I'm not going to go through, we can click through those slides, but that's the land use part of it. And then, yeah, I'm not going to talk about any of that. There's your second access, the fiscal impacts. And I am not the fiscal cavalry as our financial um gurus and our he is in Wise County tonight. He was going to be here as well, but he had something else that he had to to go to. So, he's very um sad not to be here. But um you

know we've got a a fiscal report in the application as well that describes the um approximately 1500 um construction jobs, full-time jobs, and then ultimate benefits of these sites. And I'm I mean I think that the county is generally aware of, you know, the financial benefits that come from data centers. And so that information is in there. Um, and so, um, we we think that's great for the county, and we've tried to bring it forward in a plan that is thoughtful, responsive to the community, gives the board and the planning commission as much oversight on every single aspect of this design, and we've worked really hard with staff um, in all aspects, and we'll continue to do that. And so we look forward to bringing the application, you know, to the planning commission. Um, you know, the community has said to us, when are you going forward? When are you going forward? That's um, so it's a great feeling. And so we're really happy to to have this presentation. I think that's the last slide. Yes. So I'm happy to answer any questions. And yes, we've got some of our team and of course Nick on line. So thank you very much. time. I know that was more than 10 minutes, but but thanks. All right. Um, thank you so much for that presentation. Um, and um, yeah, you're right. I I will say that is uh, a lot. It's a lot of ask. Um, and I'll be honest with you, I was as you were presenting, I was I mean, this this sounds great uh, with all the uh, amenities and and uh, benefits you were showing us. And I I'll be honest, I was waiting for the the flip side and I I I got the flip side. Uh and it is a lot. Uh so with that being said, I am

going to at this point uh open the the floor to the uh to the board. Um and whoever wants to go first, I yield the floor to to whomever. Right. Mr. Darter, you have the floor. Um, what is the megawattage of this project? Nick, are you there? I could What here? I can speak to We are We are just over We're 1.18 gigawatts. It's what we're approved for. Um, where are you in the interconnect queue? We have we have Kyle's in there audience there as well, but we have submitted with them and we have received a positive um feedback from from Dominion and Northern Nick. We have done our study and now we're waiting on the next steps to move forward, which obviously we can't do until we get f uh through the entitlement. All right. So that you do not currently have an interconnect um position in the queue. You've applied for We do. Yeah, we do. We we are we maybe I'm not understanding exactly your your question, but I apologize. We have submit we have submitted our power study and we are in line and Kyle is here to you know to help speak on on any of these technical issues with regards to the power. Thank you. Oh, he's right here. Thanks Kyle. Mr. Chairman, members of the commission, I'm Kyle Wine, manager of public relations for the Northern Neck Electric Cooperative and the coordinator for the large power projects like Dalan West. Um there is not an what I think you're referring to is as an interconnection queue similar to the one that's for solar farms. Uh that does not exist for these projects. So the process that we have is we will be serving uh this

project uh with the substations that you saw there. uh we'll be receiving transmission voltage from Dominion Energy. So we go through a process uh we call a delivery point request uh just like we would if there was a new neighborhood or you know another large industrial customer. Uh we put in a a request to to have a delivery point given to us for a substation. So they provide a transmission substation and then we take delivery and put it at a distribution voltage and deliver it throughout the site. So Dominion will be your supplier. So uh in the Commonwealth of Virginia, at least in our area, Dominion is the regional transmission operator. So they manage the transmission lines and we are the distribution cooperative for this site. Will that require any infrastructure not onsite new infrastructure? So so far they have completed the feasibility component and the project is feasible. Uh and Dominion Energy and us are right now going through the full conceptual planning phase. So, I wouldn't want to speak for Dominion at this time, but we're going through a full conceptual planning stage at this time. Okay. Um, what is the square footage of this project? Square footage of data center facility of of data center equipment. Do you want to respond to that one, Nick? Yes. The current application is I believe just a 6.7 million square feet and that's on the design that's shown there. So that might adjust as I said as the um with final engineering but that's what is being brought forward. that and I would and I would add to that and um I think it's a great note that we originally were at closer to 8 million square feet and we have reduced it um back significantly um based on our

commitment to the community to provide more open space and um so yeah that's that's where that's where the square footage came from. Our our VOD approved study was based on the higher square footage. So, we're actually and we're still committing to do all the improvements that were required under that study regardless of our of our change in uh square footage. Thank you. Um um I lost my train of thought. Do you have a project phasing plan? What is your initial operating capability and when do you uh full build out expected? Yes, I can answer that. Ann, thank you. We do have a we do have a uh a phasing several different phasing plans. Um we are obviously that'll depend a little bit on market conditions and which are are very are very positive as well as um uh you know how many different users uh potentially are on this site. So we could see it as one one user or multiple users. Um and that's that's where we stand right now. But we have B our fiscal analysis I believe the latest one uh went was ramped up over an 8 to 10 year cycle. But we can provide you further detail around that. Okay. So first revenue for the county would be what kind of window 30 31 no uh we have initial commitment for power uh bridging power or late at late 2028 into 2029 um is when we're we're anticipating. That's all I have Mr. Chair. Right. Mr. P, you had the floor. Thank you. Um,

so it looked like there was 10 buildings and I saw in there is 50 to 60 employees per buildings. That would be 500 to 600 employees. Is that correct that you anticipate working? Yes. And I would and I would say that sometimes you have you have some efficiencies, economies of scale. If you have one user, they might not all have 50. But then I would also say that that these projects are are u build upon themselves in that they you for every employee you're also going to have probably two to three additional support staff that are contractors um working at at the project right so you're and those are your skill positions your your union positions such as MEP because in essence they are large refrigerators um so and then I would also like to add that to One more note to the to the last gentleman and sorry I can't see everyone um closely here so I apologize I can't see um who was all speaking but we have profers in here that um we will start contributing funds at building permit so that would even be prior to um 2028 2029 so just wanted to let you know that the second question um are you asking for any uh discounts on your um business and professional occupation licenses for the equipment or any real estate? No. Do you know what the value of the real estate will be at project completion? That is a we can we can certainly provide that to you. I'm sorry my my our fiscal analysis cons um team is not here tonight um due to the change in the date of the meeting. they had another commitment but we can we'll provide you our full fiscal impact analysis and we have different scenarios as well so you

could see how things could happen um you know we don't look at we don't look at it linear we look at all um multiple different options and we'll share all those with you so the natur the nature of this is that tenants will rent space from you is that the business we work we we are infrastructure and land and community developer. So we work with the land owner and the community to get a project um in uh in in place. We have the the team in the PTOIC development group team has a lot of experience doing all the we call it the horizontal work um the infrastructure the water the sewer the the clearing the grading and I can also tell you that we have already done all of our we've done borings on the site we've done our environmental analysis on the site we have done all our wetlands delineations on the site so that's why you're seeing the plan change in response to those items because we want to be friendly to to the environmental situation there. So, um that's that's kind of the nice thing about data center projects is that it's not like a retail shopping center where it has to be completely visible. So, we've done our best to um address the the the wants in in in that we've heard from the community on our concept plan. And so we did the what that we do is then partner with um whether it be hyperscalers or um vertical developers that then build the buildings and and these are um you know easily a billion dollars per per building depending on the size. So um you're talking typically when I say hyperscalers you're talking of you know the the Facebooks of the world. So um but we also work with coloss like QTS and Equinex and um those type of people as well. So we're we're actively u marketing and talking to to end users

about the project, but really we like to get it um through the entitlement really um make sure that we can control what what is going to be built there before we sell it to an end uh to sell pieces of it or partner with PE uh end users. Thank you very much. You're welcome, Mr. Fox. You fold. And I'm glad that Kyle was there because you did stump me with that question. I'm glad it was had nothing to do with what we were doing. I I appreciate it. Kyle, back on that again for just a second. Would you mind just repeating what uh your total power consumption at full buildout is estimated to be? Approximately it's just just over it's approximately,00 megawws. Okay. Okay. And are you looking to It's four four substations. That's okay. That's a That's a lot of power. Are you looking to basically replicate all of that in terms of standby generation on site or just part of that or what would your standby generation uh footprint look like on site? So you would have uh standby generators for each each facility for that would be able to 1100 meg. That's the idea. Yeah. But it would be for building by building, right? So if if one if if one building goes down and we could we could, you know, use the backup generators for that. And that's and we have and then also just so you know if you're getting to air permits and air separation in regards to that, we have studied that as well. And that's why you see kind of the how the pro how the buildings are kind of laid out from left to right and and dispersed in in a manner that would allow us to meet all air quality permits. Um so we've thought through all of those pieces as well and have addressed them in our be running

that would be fired generation presumably. Yeah. Uh okay. And you touched on the air permit. Uh, do you know how many hours of run time you'd be allowed to run a diesel at 1,000 megawws? I'm sure you'll come you'll you'll we could get you all that technical data um as part of the application and I'm I'm sorry I'm not ready to address that tonight, but we um that's a little over my head, but we do have uh some team members that can that can address that and we can certainly respond to that question. I'd be surprised if we're more than uh you know 100 hours a year something like that but be interesting to know what it is. Oh. Oh, no. Thank you. Uh, yes, sir. If you could just go back for a moment to the slide on the profers, you you did touch on this in the in what I think is the correct way in your top line. Number one, I think it is you you talk about power generation there. We just want to be sure that we don't have a situation where if the for some reason for whatever reason the data center goes away in 15 or 20 years a developer doesn't have a loophole they could step in and then do full-time power generation on the site. I think I think you did touch on that. You did we we certainly be willing to proper that out sir. Yeah. Yeah. Yeah. Okay. It's just a clarification issue. Thank you very much. Thank you. You're welcome. Nice to follow to you. Thank you. Um, just I was looking at your appendix here. Just a two or three quick questions. It looks like from Vita they are not proposing that this has enough traffic to warrant a stoplight at either one of your intersections. Is that correct? On 301. That's correct. And I will let we will turn that. You know, I think we have Carl. I believe Carl's still on the line. Our traffic engineer

is on the line from Git Lake. If he can audio hopefully his audio works. Yes. Good evening. Can you hear me in the in the room there? Yes. Yes, sir. Yes, sir. We can hear you. Okay, great. Yes. Uh Carl Holdrren with Barau Slade and Richmond. Uh we performed the traffic study for the project uh which has been approved by VOTE and uh that's correct. Neither the uh the volumes at at both driveways are well below the thresholds that would require signalization. Okay. But it looks like on in your appendix, you're talking about a modification to the Route 205 intersection at Edge Hill on Ridge Road. Yes, that's correct. That's interesting. It's not enough traffic to warrant a stoplight, but it's enough traffic to warrant a modification to an intersection six miles away. Yeah, that's true. I mean, um, the these signal warrants are they're very specific signal warrant thresholds and, uh, they're mostly based on the left turn volume out of the site and because most of the tra we expect most of the traffic exiting the data center to turn right on 301 and there's also two entrances which splits up the volume. It's I mean we ran the analysis and found that it's well below the thresholds for signals but at both driveways we are proposing um dedicated left and right turn lanes on route 301 turning into the site. Those are warranted but signals are not. and there's enough visibility for the southbound lanes, especially on your second entrance you're requesting that there's not there's not a concern with with uh deceleration. Correct. Yeah, that that's been looked at as part of the the design of the driveways. Um you know, we have to look at sight distance in both directions to make sure that's adequate. And you're profering the modifications to the 205 intersection as your part of your

expense. That's right. Yes, sir. Okay. My my only other one, Matt, I'm not going to get in the middle of it because I'll get lost pretty quickly, but I'm really really curious to keep for the county staff to give us an assessment of what the negotiations are with all of this water usage and the infrastructure impacts to their usage. I know water is a huge issue here in the county with our and and there and the county's engineers assessment of use of these wells for industrial use in here. They're asking for that specifically uh to be allowed. So, we're going to I'm going to really lean on the county staff to give us some feedback about that. I'm not going to try to engineer it. I'm just going to kn it up or down whether they think this is adequate and we're protected in the long run. We hear lots of war, you know, horror stories about the aquifer here in the county and I don't want to be pumping the aquafer empty for a data center and have residents in the area going dry with their private wells. So, it's going to be a fully issue for me. Appreciate that. Thank you. Um, we've actually had several meetings with we had a meeting directly with DEQ and the county was there as well. um to discuss um discuss the project in in detail and we can certainly um help help address any needs and we have no intention of putting any additional strain if anything our our goal is to make the system better than what it is um today with the improvements we're planning to we're hearing we're hearing stories that the DEEQ is going to make the county get off of wells for the public utilities altogether and yet you're wanting to add more wells. So, that's going to be for the county staff and DEEQ to get back to us what their assessment of that. My other one is when

you come back in the future, can you please give us a little bit better map to show where the RPA and stuff are on your site? I can kind of see some of them, but they're they're shrunk down quite a bit. I know that there's a lot of wetlands and ravines and stuff in that in that piece of property, and I just want to make sure we're properly avoiding those. I'm sure you are, but I just I' I'd kind of like to see them. That's we can and and we can certainly provide you our full development plan that has been submitted to staff as well that has every detail um with regards to to that and and and much more. But our bill our plan did recently just changed based on our current our most current wetlands delineation that was done by by our consultants. So, thank you, Mr. Nice Leader. Um, and I share your um your concerns with when it comes to the um request for the water exception and giving them access to the wells. Um um and so uh I I agree with you. Um Mr. Flattery, the floor is now yielded to you. Um I'm just going to make a note. U most everybody has covered a lot of the things that I've been thinking of. Um but when it comes to comprehensive plan amendments, changing our ordinances, um these are big asks because although your project, you know, has to pass the special exemption for a data center, you're asking us to make changes that affect every project down the road. And so we have to make sure that um that that's good for our county uh in multiple locations. you know, if if we have our our rules and we're willing to bend them um to make an exception for this project, we're expected to do that over and over and over again. And these are a lot of things um to look at. So, I think that when you when you look at justifying them for your project, you

need to look at justifying them for the county as well. I 100% agree with you on that and that's why when we were trying to think about how to best address this and speaking you know again with the county leaders you know department and county attorney it was you know we need to exactly that you know if if you're requesting a text amendment it's going to apply countywide that's why both of them include those special exceptions because we were not going to propose anything in a text amendment that then didn't have, you know, the case byase analysis so that the underlying change would be available, but only where an applicant, us hopefully, but could come on a case- by case basis and and the county could say yay or nay and um you know, it wasn't a you know, a free ride for anybody that we would come and have to prove our case. And so I appreciate that because that's that's what we were trying to do because we understand particularly because the county just changed those that data center ordinance. So for us to come and say, you know, um would you change that? We understand this. We I I understand 100% doing that. And so we again we tried to to address that very issue and appreciate that comment. All right. All right, I think um everyone has had their opportunity for the floor. I am now going to close uh for any comments from the board at this time. Uh and I also like to say thank you to the applicant for your time, for your um your your hard work uh in presenting that to us. Um, we will lean on our county administrators

for um guides after this um and um on what steps we'll be needing to take um um in the future. Mr. Chairman, can I ask one quick question? I'm sorry, I did just thought of this. Um can we get in a a quick statement from the staff? How do we stand in terms of their application? Are we close to it being complete and approved or, you know, I'm I'm trying to think of the suggestion we had about how many public meetings and public things we we put out here. Is this still six months out and we get to see data at Dren West every six months like we or or you know, how close are we to having this ready for for a full public hearing? Yeah, thank you, sir. We did receive a third submission and I got the FedEx boxes on my desk this morning. So, we did send out one more um package for staff review and asked to have comments back within 30 days. So, we'll have a better idea if there's further comments um that are going to come back from staff. So, they're not quite ready yet on that that level. And then I think they're going to take back some, you know, some of your concerns and comments tonight and maybe propose some additional changes. All right. No, no worries. Thank you. Thank you. Okay. Excuse me. I think that include concludes um the new business. Uh next agenda item is staff reports which uh first is the director's report which I think is attached. Sorry, I lost my spot on my agenda. I think that's at the very end of the packet. It's the same report as what we do on a monthly basis. If you have any questions, just give me a call or shoot me an email. Um we did I'm sure everyone's aware of what happened with

the Gibson project. they had an error in one of their public notices. So, we did we're going to have to readvertise for that, but they'll be ready to go in March. As well as the um Davis Hill medium scale solar project that you all heard a presentation from last month. Yeah. And I think you want to Matt's going to talk a little bit about the zoning ordinance. So, I know there's been a lot of talk at the planning commission about the proposed text amendments to the agricultural districts at the February 4th board of supervisors meeting. this was on their agenda at that time. The board directed me to uh you know put some parameters uh bring some parameters back to them for a working committee. So the board packets went out today. Board of supervisors just received them. This will be discussed on February 18th. I've put together a proposal uh for for a working committee. uh talked about the you know the goal of the committee my idea is to have it weekly basis you know Miss Leuk and myself will be the staff kind of running point on that from the staff's end and what I asked the board to do is nominate several individuals and there's there's a list of these individuals that will be discussed on Tuesday night so I I think the board heard the comments from the planning commission from the public about you know let's let's let's get everybody's opinion on this and the goal goal of this committee was to to grab a bunch of different sectors of of the community um business and you know just community members alike to to garner their input. So um you know pay you know tune in to the February 18th board meeting to to see what they act on. I just put some proposals in front of it and we'll see where it goes. Mr. Smik is there a uh you said a a few. Is there a certain number of candidates that you're looking for or representatives? you know that

that's always a good question. You can get, you know, a committee of 30 people rarely gets anything done. Um, you know, a committee of two, you're going to have a very skewed answer. So, I think that, you know, as long as we get I think we identified six or seven different sectors that I think need to be represented here outside of staff. If we can get, you know, one, I'm thinking eight, 10 people somewhere around there, I think that'd be a good working committee. As long as all those areas are represented, that's the key with with individuals who want to show up, participate, and have fruitful discussions on this topic. That's key. Can can I just ask if I'm yielding forward to um uh to my vice chair? I was just wondering how long you expect the process to take. That's a good question. I don't know the answer to that. Um, you know, my goal is to, you know, keep keep the foot on the gas pedal on this one. You know, my proposal was let's meet every week. Let's I I don't want this dragging out for months. I really don't. And, you know, talking with with with Miss Leuke, that's I think a a goal of ours as as we lead this committee. Are you to Florida, Mr. Darter? It's the uh public process. Yes. that the so the meetings will be open to the public that was asked and then I would like to use them in this room. The my recommendation to the board again just my recommendation to the board would be um you know obviously these seats are welcome to anybody however you know try to really have the the committee members as the ones who lead the discussion and put forward the recommendations to the board. That's why I wanted different segments represented. If if if somebody's in the audience who was not appointed to this committee has a shared vision, if somebody on the committee, kind of go through them to to be their liaison. If not, you're going to end up with 30 or 40 people all talking and just it's not going to make any

progress. So, do you have a proposed composition of of who is I mean are you expecting someone from the planning commission one, two, three? And that was that was discussed I you know the board I said we recommended planning commission board staff realtors uh large property owners small property owners homeowners associations builders and maybe a land conservancy group and farmers. So it's potentially one member from the planning commission. That that's correct. Okay. We'll leave that to the chairman. Thank you. Okay. Are there any other question? All right. Um, okay. So, what I'm going to do, uh, I'm going to go into my portion of the, um, of of the reports, if that's okay. Uh, which somewhat co coincides with, uh, the director's reports, which I was going to we had already I had already had a suggestion from, um, Mr. uh, Mr. Sean Pabalone to come up with this committee as well. Uh he had uh uh initially phone gave me a phone call then he had uh put it in writing uh to come up with the committee on a subdivision but it look sounds like we were um beat beaten to the punch. Um so well I think it was some good input from the planning commission. They you know the board of supervisors heard the planning commission heard some of the discussion. So, um I I appreciate your input as I'm sure they do, too. Yeah. Okay. Um so, with with that said, I would like to uh certainly put uh you Sean on the um on the committee. I would suggest that we put Sean on the committee if we have any objections to

that or it's open for discussion at this point or if we I think there's nothing wrong with us sharing our opinions for you to forward to the com to the to the group the working group. Absolutely. All right. All right. Does this require a a uh vote or I don't think it requires a a vote. you know, this can be want to present this to the board of supervisors. Um, you know, we we can talk about the nominees and and the the so the agenda is online for the public right now and so the board members send me and I compiled a list of individuals. Some people emailed me, Matt, I would like to be considered for this and I put any nominees were on the list which is public information right now. Mr. Pelot's name, you know, is on that list. So, I think that's a good recommendation by this PC. I don't think there needs to be any sort of recommendation and it'll go in the record as your support for him on this committee. Okay. All right. Stan, if you're there repping the realtors invited there as a so you have been invited to rep the as a realtor. So, okay. You won't be all right. So, and um I would encourage the friends of Rapahanic. I mean, let's have a strong environmental presence at this process. Okay. All right. So, Mr. Dakota, you you said you're represent rep, excuse me, recommending the friends of Rapahanic uh as a as a as a member of the board. You're recommending that or is that just a personal recommendation? No, I re this committee, okay, have representation from the

conservancy and the environmental community. Okay. Distinct things there. And I I agree with that. Yeah, I agree with that recommendation as well. Okay. All right. Are we are we good on that? All right. All right. All right. The other part of my um my report is that um I know that the public hearing for the Gibson solar special exception uh has been moved until um next month. However, I would like to report that a significant number of constituents have submitted letters regarding the proposed solo farm. So, I just want I want the board to know as well as um uh the administration that I've received uh uh ample amounts of letters as well uh on that on that project. And then lastly on my report um um board, I think you may you may see a little bit of a change uh in the operation of how we're doing things. Um, and my direction is coming from Robert Ruse of of order, right? So, uh, anytime that you want to speak, trust and believe this is not a power trip or anything of that nature. I just want it to be done in order. Uh, I think if we if we uh if you ask that the floor be yielded to you, uh, that way it keeps down any confusion and it keeps a flow of things and how it it will go. Okay. And the floor is open for discussion if we have any any discussion at that time at this time on that. Right. Being that I there is none I um my part of the my report is now concluded which let's

see takes us to other and future business. Um, do I need to read read this off? All right. What I said in staff report, [Music] can I just um ask you what the process is for the comprehensive plan review? Can we vote to review the comprehensive plan? Does it have to be directed by the board of supervisors? like how do we get that on future business? Is that within our power to start that process? You mean the comp plan as a whole? Depending on the extent of the review that is determined that it needs, we may have to contract it out. Um, it's a huge it could potentially be a huge project. I guess you kind of caught me off guard. Um, we can certainly discuss it. I mean, determine whether it's it needs a review. I mean, the state code says it should be looked at to see if it warrants a review. If we're being asked to change it, and we changed it once um year, year and a half ago, um I would say if we want to add a boat ramp area, um if we're looking at how to use our future buildings, um I would say it does need a review. And by law, I think it's required to be reviewed. It doesn't it's not required to be changed. Right. Right. If we're changing it, then I would think that we need to review it so that we're not making decisions uh in a way that's not comprehensive. And so my question was, what is the spark that move gets the the process started? Can we vote to review the comprehensive plan? Do we wait for

staff to tell us that that's what's going to be done? Do we are we asked by the board of supervisors to start the process? I'm just not familiar because I wasn't here when it was reviewed before. Yeah. And I'll ask Matt for his input, too. But typically, what we've seen is it does kind of come as a directive from the board if that's a major goal of theirs. Um, I have done a few of the five-year reviews with past planning commissions and, you know, they've made minor tweaks here and there, which is something that the staff was able to handle depending on the extent of the changes that were requested. Um, if you're talking about the comp plan amendment that Annaniel was talking about, that's something that can be done with just an application request. It's mostly just changing one of the settlement area maps and we would work, you know, with GIS to change that. Whether or not that would change any of the goals for the Claydale settlement area, um, that's something that we could also look at, but I think it would just be more of a map change. Well, the idea that you state that it is a lot of work, yeah, brings me to the conclusion that it needs to be done because if our if our uh infrastructure maps aren't up to date, um you know, some of that stuff, if it's going to take a lot of work, it's it's probably because it hasn't been brought up to date. Does that make sense? Yeah. And um I I think that we all want a vision for the county. I know the board of supervisors has said they want a vision for the county. And when we're looking at all these projects, it's very difficult for a company, a developer, a applicant to come in and say, "We want to do this here." Um, they spend a lot of money getting to the point where it's either going to be approved or disapproved because a lot of these things are special exemption. It would be really nice if we already had a

yes, this is where you can do this and no, this is where you cannot do this. And um and you know, I just uh I'm even in my personal life, I'm a planner. And so having that overall idea of what is good for the county would guide us uh and we it would be a place to check are we staying in line with what we said our vision was. Yeah. So, I just think it's important. Oh, I understand. Yes, sir. Floors to the county administrator. Thank you, Mr. Chairman, members of the PC. So, this is a great time to have this discussion. I'm currently working on the FY26 operating budget. Um the the community development request was submitted. So we this is a perfect time to work it in to have those discussions, get the feedback from the board of supervisors and if need be add I mean I've seen some comp plan contracts go out pushing $100,000. So um that this is a great time to do it. So as the kind of the liaison here between staff and the board I will take this to the board of supervisors with my county administrator's report and include this in the discussion with FY26 operating budgets. Now Mr. Dakota. Yes, it's a 2019 plan. It's 6 years old. Six years ago, data centers, solar farms. Certainly, the the groundwater issues were just glimmers on the horizon. Now, they're here. We know a lot more about them and and how to integrate them into our our community. Um, we have a board of supervisors set in clarity and also the recent I don't know what you call down zoning initiative will have far-reaching impacts. And finally, the the housing crisis which we all anticipated but but it's even more acute than we knew. We

really need to revisit cluster mixed use and and other ways to accommodate um housing in this community. So, I think a robust review at a minimum and perhaps a a contract to to redo it um is indicated now. Thank you, Mr. Chair. Yes, sir. Are there any others you seek the floor? No. I'd like to I'd like to add one thing just the code of Virginia says we shall shall review it every five years, which I think is says the planning commission has to do it. So, yeah. Yes, you're correct. you should start the process. Yep. Y Okay. All right. Um thank you. Thank you so much for your input and um our county administrator for who will be taking this uh to our board of supervisors. Um are there any others? Yes. Yes. Mr. Lord, you have the floor. Sure. Um, another due out is a joint land use survey with the DoD with the base Jul. That's another periodic up for review and um it's not that ownorous. Last year we did it with Charles County and I think St. Mary's and and it's really it was focused on the PTOAC River management but it's a good way um I mean communities have gotten full EMS stations fire stations out of the out of this it is um a chance for the base to communicate how encroachment is affecting operations um and also it's a joint land use agree uh uh statement and survey. It's what

the base views their growth and and future concerns and community impacts like housing and it um it's a very useful document for opening up the grant and and uh uh fund stream for for particular needs. I mean we have a traffic issue, we have an acute um you know public safety is always there. We have uh community needs and this is one way to access the DoD funds um that could be used to enhance community benefits. Thank you, Sarah. Sure. Could Mr. Dortic would it be possible to send I've never heard of this before if you could just maybe send me some information on it. Okay. And it was something in conjunction with the with the county and just the surrounding localities Adam would know. Okay. Okay. Thank you. Okay. Appreciate you guys coming in and walking into this environment. We really wanted to give you time to get your feet on the ground, but um we're not pushing you any harder than we think you're able to uh to do, but it's it's important thing. I I think we missed an opportunity to do it the best we could have last time and don't want to miss that cycle. It only comes up every five years. Okay. Thank you. All right. Is there anything else or anyone else wants to add anything to future business at this time? Okay. No. Okay. All right. So I am going to close that portion of the

agenda. Now comes to my favorite part of the agenda which is uh to adjurnn. Do I have a motion? Motion to adjurnn for the next meeting. Motion's been made. Second and seconded. All in favor? Show of hands. All right. Unanimous decision uh to close to adjourn and we adjourn. Thank you.