Finance Committee - Regular Meeting

Hello. It is, 06:00, Tuesday, November 11. Alderman Piper is off today. So we have the rest of the crew here. So I'd like to call the meeting to order.

We have a quorum. We can stand up and say our pledge of allegiance. Is there any public comment out there? Seeing none, we'll move on to the next item, approval of the minutes. Does anyone from the committee have any questions?

And I'd make a motion to approve the minutes for 10/28/2025. Do we get a second? Alicia is seconding that. We'll do a voice vote. All of those in favor say aye. Aye. Aye. That motion carried four to zero. That brings us up to our business items. ID number 25DashO2498, review and possible action on the emergency medical services director contract. I see the chief is here. Maybe you can come up and tell us.

Good evening. This is just a contract that provides for our emergency medical services director. So any agency that provides emergency medical care in the state has to operate under the direction of a a physician. Our current physician is retiring after ten years with the city, and we conducted a a interview process and and settled on doctor DeLury. He's a phenomenal person. He's really invested in the community, and I think he's gonna be really good for the agency. It is required by state statute that we have the contract. The funds that are outlined in the contract, do have available in the budget to cover those going forward. Any questions, I'm happy to answer them. Yes.

Is that like when I was a kid and we saw the movie Emergency and the paramedics would always call into the doctor at the hospital and ask them questions and give them a shot or whatever?

It's a lot like that, actually. That that is the concept, but, now it goes directly to whoever's in the emergency room and answers the phone rather than one specific person. So Okay. Yep.

Yes. It's

a great show. So

I did notice, in the financial remarks, like, what the contract is for. You it does say that it mirrors it. Is there any change in terms of the cost to the city with this contract or is it the same or is it slightly higher?

So the terms are the same.

The

when you factor in the raises that are in there, we're actually backing up to the beginning of that cycle. So there's actually it's in our favor.

So a slight win for us.

Correct. Yes.

Love to hear it. Thank Absolutely.

Any other questions from the committee? Then I'd make a motion to approve the emergency medical services director contract.

Elizabeth?

I'll second.

And with a first and a second, we can vote. All in favor? Aye. And it was approved four to zero. Thank you, chief.

Our next ID, number is business item b, ID number 25DashO2437, claim for property damage to Rosabelle Salinas. Brian, can you tell us a little about that?

Yeah. This is a little bit different in a couple of ways. First of all, that the claim is coming to the finance committee. I talked with Joe Shiro this afternoon about that and I I would like to have claims for damages come to the finance committee before they go up to counsel. It just seems like the appropriate committee to handle it.

So that's why you're seeing that here. This is a claim for damages. It's unusual in the sense that I am recommending allowance of it just to show that we don't always automatically disallow claims for damages. As you know, the standard for these kinds of things is whether the city had notice in advance that there might be some hazard, whether it's a defect in a road or whatever. In this case, it's a limb falling out of a tree.

So when these claims come in, I do a little bit of investigation. In this case, that consisted in calling up Aaron Lehnert, our city forester, and asking if he was aware of this. And it turns out, yeah, what happened in this case was it was a tree that was known to be a diseased. It was marked for removal, but we just didn't get around to removing it before this incident happened. So if if mister Salinas was to pursue this claim, we of course would have to say yes, we were aware that this tree was a problem and it was slated for removal.

So in this case, I am recommending allowance of this claim in the amount of $661.50.

Ryan, if I could just ask one question. We see that this was for a window, but there were some scratches on his paint, and he had mentioned that in the claim. I didn't see any bill for the paint. Right. So when we if we should approve this claim for property damage for his window, would it be good to put in the motion that this is a fair and final settlement? No further claims?

Well, that's when we pay any claim, the claimant signs a release in exchange for it. A receipt and release in which case that release is going to say that this is full and final payment of everything that was claimed and that you cannot come back to the city for more if you change your mind in the future. So I it's not really necessary for you to include that in the motion.

I figured that you had that handled, but I was just trying to make sure. Thank you.

Brian, you might not be able to answer this, but it sounds like you were talking to, Parks, Rec, and Forestry. Do we know why there was a delay or or what happened in terms of we have identified this tree, but we didn't get it removed? I I know they've got probably a backlog, but is that what was going on or was there something preventing us?

That's exactly what it is. They're they're they're just not able to deal with the volume of work that they have with the crews that they have in time. And you'll see this happen occasionally in other other areas too where, you know, we may be aware of a clog in a sewer or who knows what. And it's it's known, but it takes, you know, sometimes a day or two or whatever for a crew to get out there and address it. And in this case, it just was bad timing.

Thank you for the clarification. I move to approve the claim of Rosebel Salinas and recommend to counsel that we pay that claim.

In

the amount of $661.50,

correct? Yep. Having a first and a second to the motion to pay the claim, should we vote? I vote aye.

Aye. Aye.

That's unanimous to pay the claim.

Thank you.

Thank you. That moves us into item number c, ID 25 dash o two four six five, review and possible action on a resolution authorizing amendment to the $7,080,000 city of Washington industrial development revenue bonds series twenty fifteen for production service company issued in 03/18/2015. Joe, can you fill us in on that?

Actually, Jeff's here for that.

I got oh, sorry, Jeff. So, I guess I'll go over quickly for some people who haven't been here for industrial revenue bonds. What they are is a mechanism that industrial users can use to have to use the city's bonding authority and our tax exempt bonding authority to finance their projects. So in this case, the city only acts as a conduit. We're not lending any money. We're not on the hook for the money. They're just using our bonding. They put it on the open market and they use the proceeds from those bond sales to finance their project while repaying the investors, which is the people who bought the bonds. So in this case, the money has already been out there. The building production services company is actually another parent company for Oberlin Filter.

So this was to finance their facility that is up on Silvernail Road that was opened in 2016. So really what happened is the bank that had issued the bonds was bought out by another bank and then there's been some regulatory changes. So really what they're doing is changing some language to bring it up to date with the regulatory language and to change the way interest rate indexing works. So it's not changing the amount of the bond, the term of the bond, it's just the adjustable interest rate for these bonds. So it's kind of something that has to go through city approval, but really has no impact on the city. Just we're here because we're the middleman and the of pass through for that.

And am I correct to say we approved this once before, now we're just modifying the terms?

Yes. So this was approved back in 2015. As part of that project results. So a tax incremental finance district that we've already closed for that project as well because the site had a bunch of cleanup that needed to happen. This allowed them to move from their current this is now their third location in Waukesha. They started here. They were on Pilot Court for several years. They did addition on Pilot Court and then outgrew that space, but we want to stay in the city and they want to stay in the city. So that's the reason why we had the industrial revenue bonds partnered with the tax incremental finance district to make sure that they stayed here, the job stayed here, and the tax revenue stayed here.

Anyone from the committee have any questions? I would then move to approve ID number 2502465 as cover sheet and attachments state. Yep. Nope. We have a second. All those in favor? Aye. Aye. That passed four to zero.

Thank you.

Seeing that all our business items are finished, are there any communications or See if it works.

There we go, sorry. The only thing that I wanna mention is our next scheduled meeting is November 25, the week of Thanksgiving. So I would only ask that if you have an availability issue that week that you maybe send me an email this week just to let me know that. In case something comes up that requires attention, it'd be good to know if we would even have a quorum. So if there's any issues that, please send me an email either way this week if you could to let me know. But otherwise that's the schedule. We don't currently have any items that are planned yet for that meeting. But yeah, I just wanna know just in case something urgent comes up. But that's it.

Seeing no other action or items, I move to adjourn. Any objection? We're adjourned.

Thank you.