Planning Commission - Regular Meeting

Boys throwing balls around, of course, and the grandparents with their grandchildren and the young parents. And anyway, it was just awesome. I'd have to remind the boys sometimes don't throw the ball over there by the, you know, the mothers with their little kids. But anyway. It was just really wonderful and we're open 15 hours a day Monday through Friday starting with lap swim and we did three hours of lessons and Then we had the free public swim then we go into swim team then we go into lessons again then we go into lap swim again and I It was just wonderful. I had sponsors. I've got sponsor letters I send out in the spring. And I got 12,000 from my sponsors. Then always at the end of the summer, I send them a card and tell them what we did this summer and what we're doing. Besides the school lessons and the public swim, we had summer schools that brought their kids. And we're already into the schools right now bringing their classes to the pool. And I mean, we're booked through June. And this afternoon, I was just telling Doug, I got a phone call from a North Bend school. Can we come for lessons? I think, oh my god. You know what I mean? Anyway, love at Trump. Want to take care of everybody. But one of the neat things, and then I'll be done. I just wanted to share with you. But at our meet, our big kahuna meet, the first weekend of August, it was the biggest meet ever. It was 300 swimmers. And what was kind of neat was Dr. Whitney. I don't know if you know Al Whitney. He was the last one to throw in the 29 thou for the boiler a couple years ago. And anyway, he was all involved years ago when we took over running the pool because a lot of the doctors said, why don't we open this pool? Let's get it going. let's run it year round and anyway so it was neat he timed all weekend and i just thought it was neat for him to see how big the meat was and what his money and his dedication and what he started and how strong it's going and i thank you guys it's wonderful thank you thank you

Yeah, it's great. It is wonderful. We're fortunate to have an asset. And volunteers, I'm going to keep bringing this up when it's like this, volunteers are allowed, make this able for everyone to use. Without it, it couldn't happen. So thank you. Appreciate it. Eric, you're on the public comment.

Okay, Eric Clough, City of Coos Bay. Hi, everybody. Hi. Unfortunately, I don't have the friendliest message to deliver tonight, but let me just get started. This is a letter that I delivered to the Mayor's Office, City Council, well, I'm delivering it to City Council now, City Manager, and the Public Works Director. This is from Front Street Community Bike Works. Okay, so dear city officials, Front Street Community Bike Works says, And the cycling community we represent are writing to express serious concern regarding the city's ongoing failure to adequately provide and fund bicycle infrastructure consistent with Oregon's bicycle bill, ORS366514. Maybe you all have gotten a copy of the letter. Hopefully you have. For more than 50 years, Oregon's laws required that bicycle and pedestrian facilities be giving meaningful consideration in the planning, construction, reconstruction, and improvement of public roadways. The Bicycle Bill reflects the state's clear policy that transportation systems should safely accommodate all users, not solely motor vehicles. Despite this legal mandate, our community remains without safe and connected bicycle facilities. Numerous road improvements.

Is this the three-minute thing here?

Anyways, numerous road improvement projects have been completed recently. Some examples are 4th Street improvement, Cuckoos Village development on the waterfront, ongoing Ocean Boulevard housing development there. and while major gaps in bicycle network persists forcing cyclists to travel in unsafe conditions or forego bicycle transportation altogether fscbw coordinated a modest bike lane proposal called front street to mingus park sharrows through the city council and parks commission only to have the proposal rejected after more than two years of effort These deficiencies undermine public safety, transportation equity, and environmental goals and demonstrate a failure to meet the intent of Oregon law. The city's failure to make reasonable investments in bicycle infrastructure raises important questions regarding compliance with the ORS and related state transportation policies. Residents are entitled to know how required bike ped funds are being allocated and why bicycle facilities have not been provided where they appear warranted. accordingly front street community bike works in the cycling community we represent request that the city explain how the city evaluates compliance with oregon's bicycle bill during project planning and implementation account for why bicycle facilities were omitted from the fourth street reconstruction thank you coos village development and ocean boulevard housing developments and the legal or engineering basis for those reasons for those decisions Commit to incorporating safe bicycle facilities into future roadway projects whenever required or appropriate under Oregon state law. In particular, commit to construction of a buffered bike lane on Ocean Boulevard that provides a safe riding environment along this important connection between Empire and downtown Coos Bay. In addition, we ask that bike pedestrian friendly crossing infrastructure be installed on the Bayshore Northbound Highway 101 at Market Street and Alder Street. OK, so with my remaining seconds here, I want to have a little bit of fun and just say that I want to provide you guys with the top five cop-out reasons why there's no bike lanes able to be put in the city, OK? Number one is, I've heard, there's no room. We don't have space on the roads for a bike lane, OK? Another one, my personal favorite, number four, is, oh, Eric, we can't put a Sheroes sign on the road because my time is up.

I thought I had a minute left.

All right. Well, there's four more reasons. I'll leave it at that.

So, Eric, we have your letter. Okay, thanks. And we had our city attorney look at it, and I'll have Nicole address your letter and what the city attorney had referenced to your letter.

Okay. All right? Thank you.

So go ahead.

Thank you. So first I just want to say thanks for sharing that letter with us and then giving us the opportunity to kind of get that in front of Nate. So it is correct that that section of ORS does speak to how the city addresses kind of multimodal. And while that is bicycle transportation, that's also pedestrian. And so when we are doing roads, we are considering what can work in that space in many regards. 4th Street did include some pedestrian improvements with crosswalks and those kinds of things. And then we do set aside 1% as required by state law from state gas tax into a bike ped path fund. And that income ranges between maybe $10,000 to $15,000 a year. And that is also used to help support much of the infrastructure we already have. And most of that, if not close to all, is related to pedestrian pathways in our parks. So we have responsibility for maintaining those as well. I can maybe ask Jennifer she wants to speak to like what kind of work we put into place when we are considering road improvements I would say that the the two-year effort in relation to the sheroes didn't get you know choosing to be put aside we just collectively made the decision between the parks Commission and Council to do a citywide plan what we want to be thoughtful about that so we make sure infrastructures across the city and And then I would also note that ODOT is going to participate in that safe crossing at Market Avenue. So we will have that. And that's going to be in their timeline when it comes up for them. But we'd expect within the next couple of years that we should see that. So I don't know that that addresses all, but also happy to, of course, meet. Well, first of all, I want to make sure that we're addressing the ordinance that's been referenced here and we're addressing it legally and we're following the criteria Yes, and Nate You know his response was that yes as long as we are You know adhering to that which speaks to of course bicycle lanes, but also pedestrian improvements and we have done that and

In several areas throughout the city and this crossing at Market Street if I remember correctly The reason that we did not move forward with it is we did not have the funding and it was over 200,000 at the time and I'm not sure what it is now But ODOT is going to fund that and so because this is a state highway and so that's their responsibility and they're gonna do that Right, so that's gonna happen. And so I don't know if anyone else wants to comment Is there anything else that you want to reference on projects that reference this 1% that Nicole was speaking to innate and

So we look at all street projects with respect to pedestrian and bicycle enhancements. We've taken safety. We have taken cost, and cost actually is covered in that bike bill that's referenced in Eric's letter. And then we take those projects to the Parks Commission. In fact, we just recently did that for the projects that you're going to see tonight, and they provide input, and they give us their recommendations, and we incorporate those into the projects.

Okay. And I don't know how the rest of the council feels, but I can tell you, Eric, that you've heard us up here. It's not that we don't support bike paths, and it's not that we don't want that to happen, but we are limited what we can and can't do financially, and I think if we can get grants and get things to happen, then we're going to do it. A perfect example is this Market Street crossing. We've been working with ODOT. I should say staff has been working with ODOT to get this done, and it finally has come across. And that was a major impediment to go any further up to, like, Mingus Park, where we're talking about. So that's my feeling about it. So I'm pleased that we're doing this. I know it's not as much as everyone wants. And I'd like to see more. And I think that it's something that's on our minds when we do these things. So it's not that we ignore it, because I think that we do make an attempt on it. So I'm hoping that satisfies you. If it doesn't, I'm willing to meet with you and Nicole, the city manager, and we can discuss it more.

Anyone else? Yeah, I want to quote Mike Powder, three blocks in three years. Is that it? Yeah. I say that in my head. And I see you, and I appreciate the effort in showing up to meetings and bringing it in front of us. But multimodal transport is a top priority for me.

Any other counselor? All right. So I hope that addresses it. If it doesn't and you want more detail, Eric, you know how to get ahold of us. All right? Okay. And thank you for coming and attending. So is there anyone else that would like to make a comment that doesn't, I always ask, just because you didn't sign up on the public comment roster doesn't mean you don't have an availability to make a comment if you'd like. Anyone? No?

You barely made it, Mike.

Yeah, my name is Mike Powder. I live up in Empire. And, you know, the world is changing. And, you know, we're looking at $7 a gallon for diesel. We're looking at gas prices going crazy. A lot of people around here are not wanting to spend that money. A lot of people have low-paying jobs. If they could get on their bike and ride to work, it would be a pleasure. Riding from where I live to Walmart, you take your life in your hands. I had lunch at the college today, and we rode there, and it took the life out of my hands. The infrastructure needs attention. I think in a changing world, we should be starting to do it today and making sure that we're on the right path. Other cities are doing it. doing the act. But we're really car centric here. I looked it up. We've got something like 69,000 people in Coos County. We've got 89 registered vehicles in Coos County, which all need the parking space, the roads, and everything else. Well, all our fuel comes out of some oil well. And before long, somebody might blow that up. We're going to be hurting because we have no alternative way of thinking. We think cars, and we think we've got endless supply of fuel, and gone are the cheap prices. So I think we're just going to be suffering economically, too. So that's my 10 cents. I just think we need to work on pedestrian and other forms of transportation and see what the rest of the world is doing, especially more overseas than America. We still like our widened freeways now. big parking lots and stuff, but the world is changing. In 10 years, it could be a whole different picture, and we'll be behind the eight ball. I believe we've got to start getting on to thinking about all forms of transportation. That's me. Thanks. Thank you, Mike.

All right, next item on the agenda is consent calendar. And on the consent calendar, for everyone's information, we have some different proclamations that are on here. And the proclamations can be brought down if a counselor requests that. And there's been two requests to have the approval of the Hispanic Heritage Month Proclamation by Lucinda, so that'll be read. And then also approval of the Direct Support Professional Recognition Week Proclamation for Tracy, and I brought that down. And Tracy, I believe you're going to read that, correct? All right. So let's go ahead and have you read the Hispanic one, if you'd like, please.

Great.

Whereas each year Americans observe National Hispanic Heritage Month from September 15th through October 15th, celebrating the histories, cultures, and contributions of American citizens whose ancestors came from Spain, Mexico, the Caribbean, and Central and South America, And whereas Hispanic Heritage Week was established in 1968 under President Lyndon B. Johnson and expanded by President Ronald Reagan in 1988 to a 30-day observance from September 15th through October 15th. And whereas September 15th is significant because it marks the anniversary of independence for Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua, followed by Mexico on September 16th and Chile on September 18th. And whereas generations of Hispanic and Latino Americans have enriched our nation and our communities through contributions to the arts, education, business, public service, agriculture, science, and countless other endeavors, and whereas National Hispanic Heritage Month provides an opportunity to recognize and remind the traditions, achievements, and enduring influence of Hispanic and Latino Americans and to celebrate the diversity that strengthens our community and country.

Now, therefore, I, Joe Benetti, Mayor of the City of Coos Bay, do hereby declare September 15th through October 15th, excuse me, 2026 to be known as Hispanic Heritage Month in the City of Coos Bay and encourage all residents to join in recognizing and celebrating the rich histories, cultures, traditions, and contributions of Hispanic and Latino Americans in our community and throughout our nation. And so we'll approve this when we approve the consent calendar. So Tracy, would you like to come up and read the proclamation? It's good to see you here, and thanks for doing this. In fact, I think you brought it to our attention, both cities, right?

Thank you so much. We greatly appreciate you taking the time for this.

You just gave us your name for the record. Tracy Pierce. Thank you.

And whereas direct support professionals provide essential services and support that enable individuals and intellectual and developmental disabilities to live, work, participate, and thrive within their communities, and whereas direct support professionals assist individuals with a wide range of needs helping promote independence, dignity, choice, inclusion, and meaningful connections within the community, And whereas the dedication, compassion, and skill of direct support professionals strengthen not only the lives of the individuals they serve, but also their families and the broader Coos Bay community. And whereas Star of Hope and other local organizations and community partners provide important services and supports to individuals with intellectual and developmental disabilities throughout Coos Bay and the surrounding area. made possible in large part through the daily work and commitment of direct support professionals. And whereas direct support professionals often build lasting and trusted relationships with the individuals and families they serve and are an important part of creating a community in which people of all abilities have opportunities to participate, contribute, and belong. And whereas direct support professional Recognition Week provides an opportunity to recognize and express appreciation for those professionals and the important work they perform each day.

Now, therefore, I, Joe Bonetti, Mayor of the City of Coos Bay, do hereby declare the September 13th through the 19th, 2026 as Direct Support Professionals Recognition Week in the City of Coos Bay and encourage our community to recognize and thank the direct support professionals whose dedication and service improves the lives of individuals, families, throughout our community. Thank you, Tracy.

Thank you so much. We greatly appreciate it. All right.

Okay, with that being the case, Council, I need a motion and a second, please, to approve the consent calendar.

I'll make a motion to approve the consent calendar, including both proclamations read in front of the council.

I'll second. It's been moved and seconded to approve the consent calendar submitted with the proclamations that were read. Is there any discussion or comments? Hearing none, I'll call for the question. All in favor say aye. Aye. Any opposed? Hearing none, it passes. Thank you. Action items. Consideration to approve fiscal year 2026-2027 proposed road projects. Craig. How are you?

I'm doing well, Mr. Mayor. Thank you very much. How are you tonight?

Good.

Thank you for having me. I appreciate it. The projects for this fiscal year have a combined estimated cost of about $2,205,000, including a 15% contingency. It will be funded through the Transportation Fund, Fund 2, the Jurisdictional Exchange Fund 39. If approved, staff will proceed with necessary engineering, design, procurement, and bidding process. As part of the Council's continued efforts to improve streets and enhance safety and drivability throughout the community, staff routinely evaluates pavement conditions, identifies streets in need of repair or replacement. Projects are prioritized based on current pavement conditions, maintenance needs, traffic impacts, available funding, and readiness to proceed. Staff also presented the following projects to a joint work session with the Bicycle and Pedestrian Fact-Finding Committee and the Parks Commission. The proposed work is intended to address deteriorated pavement, improvement roadway and safety drivability, extend the service life of existing streets, and complete associated accessibility, traffic control, bicycle improvements, where appropriate. So the following roads are proposed to be rehabilitated this year. North Wasson, between Taylor and John Street, The North Watson Street project is proposed as a two-inch grind and inlay pavement replacement project. The work will include removing the top two inches of the existing roadway surface and replacing with a new two-inch lift of pavement. This work will address deterioration, provide a smoother and more consistent travel surface, and extend the service life of this section of North Watson. Because the street parking is prohibited along the section, the Parks Commission is recommending installation of a shared bicycles markings, commonly referred to as sharrows, in both directions along with appropriate signage. The markings will identify the roadway as a shared travel lane and help indicate the appropriate roadway positions for bicyclists. Coos River Highway. between 16th Avenue and Ross Inlet. The proposed Coos River Highway project will rehabilitate the existing roadway with a two-inch grinding inlay. The project will remove the deteriorated upper portion of the pavement while retaining the underlying roadway structure where suitable. North Crocker Street between Howard and St. John. That project will also be a two-inch grinding inlay That project will also incorporate two new ADA-compliant curb ramps to improve pedestrian accessibility within the project area. We're also proposing 38 large pothole with the 2026 pothole project, 38 large pothole projects. They're going to be in Empire, which is going to be approximately 5,745 square feet. east side about 5,790 square feet and the rest of the city not outside of east side and empire about 9,102 square feet I ALSO HAVE A PROPOSED 27, 2000 SPRING 2027 POTHOLE PROJECT. THAT WILL BE PROPOSED IN THE SAME MANNER, BUT WE'D LIKE TO GET THAT IN FRONT OF COUNCIL TONIGHT AS WELL. WE'LL PROPOSE TO DO THAT IN THE SPRINGTIME. WE'LL FOLLOW THE SAME CRITERIA FOR POTHOLES THAT ARE JUST TOO LARGE FOR STAFF TO DO. WE'LL GO OUT TO BID WITH THOSE POTHOLES. AND ALSO NEW MARK AVENUE BETWEEN FUR STREET AND THE URBAN RENEWAL BOUNDARY AREA. SO WE'LL START AT FUR ON THE EASTERN BOUNDARY OF THE CITY LIMITS ON NEW MARK AND TAKE IT ALL THE WAY TO THE URBAN RENEWAL BOUNDARY. SO THE BUDGET IMPLICATIONS FOR THIS PROJECT, THE NORTH WASSEN STREET AND COOES RIVER HIGHWAY PROJECTS HAVE A COMBINED ESTIMATED COST OF $726,800 WHICH DOES INCLUDE A 15% CONTINGENCY. THAT WILL BE FUNDED THROUGH THE TRANSPORTATION FUND 02. CONSTRUCTION STREETS. THE NORTH CROCKER STREET IN THE THE NORTH CROCKER STREET IN THE FALL AND SPRING 2027 PROJECTS FALL AND SPRING 2027 PROJECTS HAVE A COMBINED ESTIMATED HAVE A COMBINED ESTIMATED COST OF $865,950. COST OF $865,950. THAT DOES INCLUDE A 15% THAT DOES INCLUDE A 15% CONTINGENCY AND THAT WILL BE FUNDED CONTINGENCY AND THAT WILL BE FUNDED THROUGH THE TOUGH DOLLARS, THE THROUGH THE TOUGH DOLLARS, THE TRANSPORTATION UTILITY FEE. TRANSPORTATION UTILITY FEE. AND THE NEW MARK AVENUE PROJECT AND THE NEW MARK AVENUE PROJECT HAS AN ESTIMATED COST OF $612,000 which does include a 15% contingency, and that'll be funded through the jurisdictional exchange. So with that, I know there was a lot of information there. I can answer any questions you might have.

Yeah, it is a lot. So for my clarification, these are recommendations that the staff is making to the council to adopt tonight if they want. And then if we adopt them, then you'll go out for RFPs and bids on these next year?

We'll go out, yes, sir, in the springtime. OK.

Questions, anyone?

I just think it's worth saying again, Greg, so I'm hoping you'll repeat this. How is it that we determine as a city which roads we fix first?

So we use a couple of different matrices. We use staff institutional knowledge. We do have an outdated pavement condition index. It was done in 2014, but we still reference it. It still has some pretty useful information. And then also citizen concerns. We listen to the citizens when they bring up roads. We'll go out and take a look at them. But those are the three pretty much driving factors that we have.

Great. Thank you.

Thank you.

Anyone else? Okay, that being the case, can I get a motion to adopt the proposed plans for...

I'll make a motion to approve the staff's recommended approach to the proposed fiscal year 2027 road improvement projects. I'll second.

He's been moving second to adopt the approach to the proposed fiscal year 2027 road improvement projects. Any other discussion? Hearing none, I'll call for the question. All in favor say aye. Aye. Aye. Thank you. I know it takes a lot of work and planning, but appreciate it. Thank you. Every year we get this done, and more and more streets are getting this occurred.

Absolutely. Thank you.

Next item on the agenda is consideration to adopt resolution 26-31, authorizing a regional infrastructure fund grant application to the Oregon Business Development Department. Nicole?

Yes, I will take this. We came to you in August for a similar request. It's a requirement for this grant application that we have your authorization to both apply for the grant and then support of this project. Following that, we identified a possible second location and we wanted to make sure that when we were doing this work that we were considering both locations. So we're coming back to kind of be a little bit, add some clarity to that resolution. So this, what is being presented to you tonight is going to repeal and replace that previous resolution and present our true intent with this project. which is really just a feasibility study for a couple of locations that we've identified for moving city shops outside of the current location, which is in the floodplain and the inundation zone, and also would allow us to more centrally locate that facility. And third, to also... co-locate our facilities. So we'd move all of our really heavy equipment that would be responsive in case of emergency into one space. So I think that's kind of it. If you had any questions, we're essentially just, you know, it's a check box item for Business Oregon to apply for that grant. And the application is due tomorrow. We've done some significant work back and forth with Business Oregon. This is also under the regional solutions team. Funding that they have available by each region.

So we've kind of worked out all of our kinks We think we have a really successful application, but of course, it's competitive so Cross our fingers or any questions for Nicole about this Okay hearing that I need a motion to adopt resolution 26 desert 31 replacing resolution 26-29

I'll make a motion to adopt resolution 26-31, authorizing the city manager or designee to submit an application to Business Oregon for up to $250,000 in regional infrastructure fund assistance for planning and preliminary engineering for relocation of the city operations facility.

Second they move in second to adopt resolution 26-31 which replaces resolution 26-29 my only comment is it's another grant of $250,000 which is going to help us move forward and hopefully find a Plan that will give us a shop, right?

Yeah, I mean ultimate goal is we identify which property is more appropriate and we'll get some costs associated with so we're ready then for next steps to go look for that funding and

But it's funding that we would not have to come up with.

Correct.

All right. Any other comments, discussion? Hearing none, I'll call for the question. All in favor say aye. Aye. Any opposed? Hearing none, it passes. Thank you. Okay, next item. Consideration to adopt Resolution 26-32, Authorizing Business Oregon Brownfield Redevelopment Fund Grant Application. Nicole. Yes, thank you.

So this is very similar. We are going to put in an application for grant funding through Business Oregon to support an inventory of brownfields within the city of Coos Bay. These could be properties that are either private or publicly owned, and we're really just trying to create an inventory that identifies known as best as we can without further investigation, brownfield properties. And that helps us align for potentially getting brownfield funding, which you'll know we've gotten in the past for a couple of different properties in the community to clean it up and get it ready for redevelopment. There is funds now in a state fund for both inventorying and redevelopment readiness, and so we're just trying to stage ourself for that next step. Again, this is a checkbox item that will allow us to have all the grant materials we need. Business Oregon likes to see support from the governing body for both the grant application and support for the creation of an inventory.

Any questions about this, anyone? No, just positioning us to get ready to go ahead and get those funds, which I'm sure we're going to be able to do. Right, Nicole?

We are certainly going to give it a go.

All right. Any other motion, please, to adopt Resolution 26-32?

I'll make a motion to adopt Resolution 26-32, Authorizing Business Oregon Brownfields Redevelopment Fund Grant Application.

It's been moved, and I need a second. I'll second. And a second to approve Resolution 26-32. Any other comments or discussion? Hearing none, I'll call for the question. All in favor say aye. Aye. Any opposed? Hearing none, it passes. Thank you. All right. City Manager's Report. Nicole.

Yes, thank you. Just a few things for this evening. Just a reminder that we don't have a work session next week. So that has been canceled and it's been posted out already as such. I wanted to share that myself and Greg, our operations administrator, will be going to Salem tomorrow to the Oregon Infrastructure Summit. We hope to make some great connections and come back with some great opportunities for infrastructure funding and support here in our community. And then I just wanted to say thanks to the folks who were able to attend the event today at the Cokewell Casino Resort. It was a collaborative gathering of folks from the Indian Housing Authorities across the Northwest. We had the opportunity to showcase a shelter that's opening in our area here for teen parents and families. and really the collaboration of Oregon Housing and Community Service, the Coquille Indian Housing Authority, the county, the city, and one of our local service providers, all coming together to make this project, which has taken two years to get to completion from initial awards. It was a great event, well attended, and the facility is is going to be a great place for teen parents in our community. So just appreciate, honored that the Coquille tribe was willing to just participate with us and throw some money at this to make it happen. If but for, we wouldn't have been able to make that happen.

Great. Anything else? That's it. All right. Jacob?

Yeah, there was another event today. Over at the Marshfield Senior High School, we had an event for our Coast Guard Junior ROTC. It's an inaugural program that's just opened up, and they inducted their first class. And it was a well-attended ceremony with folks from the region at the Coast Guard Brass and some local folks as well. So it was cool to get to attend that and see the high school kids. Because I'm stuck with the littles. And seeing them grown up was fun. One of my former students was in the group. So that was very cool for me. So shout out to those kiddos.

That's great. Anything else? Sarah?

No comments. Thank you.

Stephanie?

Yeah, just a couple of things. A reminder that this weekend is the Bay Area Fun Festival. And April, do you have any, want to make any comment on that? There's a lot of activities that will be happening in downtown. And April Keeley is the director of the Coos Bay Downtown Association. Hi, guys.

Just give us your name for the record.

April Keeley. Thank you. It's super exciting because the Coast Guard is going to be putting a helicopter in the parade. So that's some super jazz. They're trying to arrange a flyover to make sure that that's going to work. There's going to be a Coast Guard boat and then they're going to set up downtown on third block. So it's been we've been moving and shaking this week. We're super stoked. We have a full market too. So there's no openings and there's lots of new people for the parade. So I'm super excited for it.

Yeah, you have a new location.

Oh my gosh, we finally are officially moved in. We may have Internet tomorrow. THAT HAS BEEN AN ADVENTURE, THAT POOR HALL BUILDING. YEAH, SO WE'RE DOWN AT GROUND LEVEL. OUR GOAL IS TO EVENTUALLY INVITE EVERYBODY ONCE EVERYTHING IS PAINTED. IT REALLY NEEDS SOME MORE LOVE. BUT YEAH, THIS IS OUR FIRST OFFICIAL WEEK, AND SO WE'RE GOING TO KICK OFF THE BAY AREA FUN FESTIVAL IN OUR NEW LOCATION.

So you can have a coffee on so we just pop in and absolutely I do.

I have two flavors for you. Yeah, it's been a super exciting week so it'll be fun. Thank you guys.

So they have information on the website if people want to go check on that. There's posters up around town. Where else can they get information?

Oh my gosh, I think it's on Facebook and Instagram. You can find it on the Reader Board at the Visitor Center, and then the Visitor Center also has information for it. So it's pretty well everywhere.

Thank you. Appreciate you helping me out with that. And then just the only other thing I'd be remiss if I didn't remind folks that The Southwest Oregon Regional Airport is in the process of developing an airport master plan, and there is a community open house tomorrow night, Wednesday. Wednesday at 5 o'clock, they'll do a presentation. The company that is putting that plan together with the airport administration, they'll do a presentation and then there's an open house. You can look and see what's been developed so far. That is a process that takes time and has to get approval from the FAA. But once in place, it'll guide the development of the airport for the next 10 to 15 years. So tomorrow night, 5 o'clock, at the Southwest Oregon Regional Airport.

Thanks, Stephanie. Lucinda?

I only want to... kind of jump onto what Nicole said. I think the project that was referenced, I think you asked the question of, do I have it? Director Brooks, is that right? Bell, forgive me, Director Bell. You had asked the question, is it common to see the agencies and the tribes work together so collaboratively. And she responded back that this community is being watched closely with how we collaborate. And it was really exciting to hear that people are looking at us leading in that space. So I'm super grateful to all of the relationships that we all have to make those really great projects happen. So thanks for reporting on that, Nicole.

I have nothing to add this evening.

Okay.

Thanks.

I just want to mention that I had the honor of attending the 9-1-1 event That and I want to thank Chief Atkinson the Coos Bay Fire Department for hosting that event at the fire station There was a good turnout. We guess there's over 60 people Standing room only. Well, there was chairs for 60 and they were standing after that. So anyway, I It was outside, so there's a lot more room, but it was nice to see people stop by and participate in the activity and listen to everything. Chief Chapiner and besides Chief Atkins and City Manager Nicole, County Commissioner Drew Farmer and I all spoke at that event. Thank you for the invite, and so it was nice to have that. The other thing I want to thank is the Empire Association and the citizens for the cleanup in that area around the Empire boat ramp and south. They took this upon themselves to fund it. And well, I think with the Empire Association help and the funds and the personnel got together and cleaned it up. And, you know, I just want to commend them because this is the type of thing that you get the citizens involved, help participate on an issue that needs to be taken care of, and it can get done. And our chief of police was out there, and also Jennifer provided a dumpster for them. And so it was a collaboration, again, of different citizens and plus our community and the city to help get this done and resolve a problem that was existing. So anyway, it's good to see. Also, I just want to remind everyone about the Fun Festival, which has been brought up. Hope to see everyone there and the way that looks like this can be decent, right? Okay, like it always is here. All right, I'll leave it at that So I'll adjourn the City Council meeting, but we do have an urban renewal meeting that'll follow immediately after that What do we have Oh, okay, take it back. Hold on. So what we'll do, okay We have an executive session I Think is that you said oh at the other page.

That's why I

All right, so I won't adjourn the meeting. What we'll do is we'll go into it. I'll postpone this to the meeting, come back in executive session. We won't take any action after we come back in session. But we'll go into urban renewal, so we'll go ahead and do that. So thank you, and thank you for attending, everyone.

I got to turn the page over.

We're going to a renewal. Because I don't want to close it off for the public.

It sounded like we were going to executive session.

I thought I said, well, I'll make it clear that we're going to have a renewal and come back in and do executive session. So you don't need to leave if you want anything.

So do we need any time? All right, then I will call the City of Coos Bay Urban Renewal Agency meeting to order. And our first item on the agenda is public comments. Is anyone in the audience, would anyone in the audience like to make a comment? Okay, so we will move to the consent calendar, which is acceptance of August 2026 financial records and the check register.

I'll make a motion to approve the consent calendar as presented.

I'll second.

All right. We have a motion to approve the consent calendar and a second. Any discussion? All those in favor, say aye. Aye. Opposed? Motion carries. And our first item on the agenda is consideration to approve the fiscal year 2026-2027 road and sidewalk improvement projects, and I believe Greg is going to give us a report on that. I am.

Thank you for having me again. We'll get started here. So these projects, very much like the city council projects, took some time to put together, but we have several of them. We have three roads and one sidewalk that we are proposing in the urban renewal agency areas. The first road, the first project is Wallace Street between Ocean Boulevard and Newmark. the wallace street project located in the empire urban renewal district is proposed as a two inch grinding inlay pavement replacement project that project will also be including a ada compliant ramp two new ada compliant ramps as well as a as part of the proposed project THE SOUTH FIFTH STREET BETWEEN CRUISE AVENUE AND LOCKHART AVENUE AND SOUTH FOURTH STREET BETWEEN CRUISE AND LOCKHART AVENUE. THESE ROADS ARE GOING TO BE A TWO-INCH GRINDING INLAY AS WELL. Will the South 5th Street, we're not proposing any new bicycle lanes or anything like that with that because it does allow for on street parking on both sides. However, South 4th Street project will include two new dedicated bike lanes in either direction between Cruz and Lockhart. That proposal was considered when we took it to the Parks Commission and the Bicycle Fact-Finding Committee at the joint work session that we had a couple weeks ago. So we're happy to get that in there. AND THEN ALSO THE LAST PROJECT IN THIS PROPOSAL IS COMMERCIAL AVENUE BETWEEN NORTH FOURTH STREET AND NORTH FIFTH STREET. THAT IS A SIDEWALK REPLACEMENT PROJECT. THIS IS GOING TO INCLUDE ONE ADA COMPLIANT RAMP AND THAT IS GOING TO BE IN THE DOWNTOWN URBAN RENEWAL AREA SO AS SOUTH FIFTH STREET BETWEEN CREWS AND LOCKHART AND FOURTH STREET BETWEEN CREWS AND LOCKHART. So that's kind of a summary of the projects that we have proposed for the Urban Renewal District. The budget implications for these two urban renewal areas. For the Empire Urban Renewal Area, the Wallace Street project has an estimated cost of $436,425. That does include a 15% contingency. And the downtown urban renewal area that has the South 4th Street, South 5th Street between Lockhart and Cruz, and the sidewalk project, or I'm sorry, those are the roads, that has an estimated cost of $468,750. And then the sidewalk project on commercial between South 4th Street, or North 4th Street and North 5th Street has an estimated cost of $172,500. And so those will be funded through the Urban Renewal Agency program if approved.

All right. Any questions for Greg while he's up there?

Yeah, I have a few. So these projects, because I wonder how just like the ADA and the sidewalks, do they relate to meeting the guidelines for what was brought up with Eric and the ORS 36.514 and the Oregon Bicycle Bill?

Yeah, they're certainly part of the pedestrian piece that that bill would include. Yeah. And then also meets a street requirement.

I guess the point I'm making is that we're addressing this just in what these projects are here in multiple ways. Correct.

Yes. Also with this city's project you guys rest.

Yeah Thank you, yeah any other questions I would entertain a motion I'll make a motion to approve the fiscal year 2026 2027 Road and sidewalk improvements projects second

All right, we have a motion and a second to approve the staff's proposed fiscal year 2026 2027 Empire and downtown urban renewal area road and sidewalk improvement projects and a second any discussion all those in favor say aye All opposed motion carries our next item We'll handle again is the discussion and consideration and approval of those boardwalk pavilions roofing options Yes, so the

boardwalk pavilions the existing cedar roofing has provided approximately 33 years of service which is consistent with the typical 30 to 40 year life cycle of cedar roofing a properly specified and installed standing seam metal roofing system can typically provide a longer service life of approximately 40 to 60 years while also reducing maintenance associated with exposed wood roofing and In evaluating replacement options, staff considered the conditions of the existing roofing, opportunities to retain serviceable materials, initial costs, anticipated maintenance, and long-term service life. Staff evaluated the following two alternatives. Option one, replace the existing cedar roofing in kind. This alternative would remove and replace the existing two layer cedar plank roofing with a new two layer, two by six cedar plank system generally matching the existing construction. Staff's preliminary planning level estimates for this alternative is approximately 250 to $300,000. This option would maintain the existing architectural appearance and duplicate a roofing system that has provided approximately 33 years of service. However, it would require a complete removal and replacement of approximately 9,800 square feet of existing roofing and continue to utilize exposed cedar as a primary weather surface. Option two, install a standing seam metal roofing. This alternative would install a standing seam metal roof system on the three boardwalk pavilions. As part of the final project development, the existing cedar roofing would be evaluated to determine the extent to which it can remain in place and serve as a suitable substrate for the new roofing system. Cedar boards that are deteriorated, significantly warped, or otherwise unsuitable for repaired replaced or removed, or would be repaired, replaced, or removed as necessary. Regardless of the amount of existing cedar retained, the completed project would have the same standing seam metal roof appearance. Staff has received preliminary contractor pricing of approximately $180,000, plus or minus 10%. Final installation requirements will be determined during project development and competitive bidding. Staffs recommends option number two, which includes the installation of a standing seam metal roof system on the three boardwalk pavilions. This alternative appears to be more cost effective and provide a durable lower maintenance weather surface with a longer anticipated service life than the exposed cedar roofing. For the budget implications for this, the preliminary cost evaluation indicates that the complete removal and replacement of the existing two-layer cedar roofing system in kind would likely represent the highest cost alternative, with the planning level estimate of approximately $250,000 to $300,000. Installation of a standing seam metal roofing system is currently estimated at approximately $180,000 plus or minus 10%. although the actual cost of each approach will depend upon field conditions and final installation requirements. This estimate was provided by a local roofing contractor. However, it does not represent a formal bid or contract price. Upon approval of the proposed roofing option, staff will proceed with the final project development and competitive bidding and return to the agency for approval of the final project and any necessary contract or expenditure authorization prior to construction.

So this is more or less to determine which option we're going to put out for bid?

Correct.

So the metal roof would have the life expectancy of 30-some years?

40 to 60 years.

40 to 60 years. Yes. And this is more kind of an overlay then also, right? Yes. Great. Thank you.

Any thoughts on will a metal roof deter pigeons more? They fly better.

I think it affords a more slippery surface.

Okay. I have a question for Mayor Panetti since you were on council, I think, when this project originated. I hate to mention it. It was three years ago. Yes. And it goes to the color of the roof that was chosen, I think, at that time. the focus was to kind of celebrate the, the, the rich, um, timber, right. A history of, of this community. And, and I know that remains important to this community. We also have a maritime history. And so I was going to ask staff, was there consideration of another color or were really, were we just, and I'm not against the Brown, but I was just trying to aesthetically, we think that'll be the most complimentary. Or if we went, I'm thinking of like history museum, they have that like gray kind of, Did you guys give that any thought, and would that increase the price?

I don't think it would increase the price, but we could find out if it would increase the price. The color rendition that we used was the same color that we recently used in the Mingus Park restroom rehabilitation project for both the ball field and the new restroom that was installed on the park side. So it's similar in color, the same color that we had there. We're definitely open to other color options, but there's plenty of color palettes out there that you can select from. But that's what we utilize just for continuity across different locations in the city.

Great. Thank you.

You know at the time you know the cedar was installed and picked because of the authenticity and and as you mentioned, you know for the You know the planking and what and you know the maritime things but it makes sense to go ahead with the metal and Color-wise, I don't know. I think it's something that we can discuss. I mean, I don't know if gray would be better or blue. I don't know. So to match, I don't know. But I think we just want to try to keep it as consistent as possible with what's there.

I agree. When is this project happening? If we approved it today?

If we approved today, it would not be constructed until spring or summer of next year. just due to winter storms and just the contract timeframes that we have. We're looking at probably spring, early summer next year.

I'm in support of the metal roof. I would be intrigued to see what different colors might look like. Maybe brown is the appropriate color if there's not a huge cost difference.

I guess this is one of those times that maybe the staff could do kind of a rendition of what it would look like with the different colors. But I would suggest limiting suggestions on it, right? Whatever you think.

So if I could suggest something, if you want to move forward and if you want to approve the metal roof, we'll defer the color choice for when we come back with the bids and we'll give you the color palettes and we'll give you some AI renderings. Good. Okay.

I was just going to say probably that choice to make the cedar roofing is what led to longevity of that roof because it is exposed to a lot of the elements. So I appreciate that decision. Way back when, but I think we're in a good place to maybe consider some other options. Any other questions? How about a motion?

I make a motion to approve the proposed boardwalk pavilions for roofing options as presented.

Do I have a second? Second. All right. We have a motion to approve the proposed concept of installing a standing seam metal roofing system on the boardwalk pavilions. And a second to go along with that. So any discussion? All those in favor, say aye. Aye. All opposed? Motion carries.

Thank you. Thank you.

All right, next we have consideration to amend the downtown district urban renewal plan, and it would require adoption of a resolution. Nicole, you're going to provide some information?

Thank you. So you are being presented an opportunity to amend the downtown plan, much like was done previously with the empire plan. That allowed for the addition of another opportunity for the downtown plan to add, which is support for private acquisition and redevelopment of buildings. This is an opportunity we could have taken back when we amended the Empire Plan. That was a pending idea out there at the time, so that was really the focus. This is really just to bring both plans similar, so that opportunity across the two plans is equal. With some with some buildings that need some attention in the downtown It does make sense to consider this plan amendment, which is just a minor amendment. It doesn't change the Life or maximum indebtedness for the plan itself All right, are there any questions I

Do we have a motion?

I'll move to adopt Resolution 26-07, amending the Downtown District Urban Renewal Plan. Second.

All right, we have a motion to approve to adopt Resolution 26-07. And a second. Any discussion? All those in favor, say aye. Aye. All opposed? Motion carries. And I believe that is all we have on our agenda for tonight. Thank you for everyone who attended, and we will adjourn this meeting.

And we'll come, Coos Bay City Council meeting, we'll come back into session, and we're going to go into executive sessions. So anyway, at this time we won't come out for any decisions. Thank you for attending.

city council will now meet in executive session pursuant to ors 192.6602e to discuss real property negotiations if the council intends to come out of executive session to take final action the presiding officer should announce when the open session will begin again representatives of the news media and designated staff shall be allowed to attend the executive session. Other members of the audience are asked to leave the room. Representatives of the news media are specifically directed not to report on any of the deliberations during the executive session, except to state the general subject of the session as previously announced. No decisions may be made in executive session. And if you'll just hold on one second, we'll be ready to go.