City Council - Regular Meeting

speak on a item on the agenda. There is a QR code that you can sign in with. And if you want to speak on an it an item that is not on our agenda, you can sign in to do that after our formal meeting. So, if there's anybody here that would like to get signed in, I'll give you a minute or two to do that and I'll call us to order.

Okay. So, going to do AI. Okay. So, I am gonna um call this to order. Um Mallerie is upstairs. Mallerie, can you hear us? Yes. Can you hear me? Yes. Okay. So, um she can come down if she needs to. We're being overly cautious. She had she was had an illness over the weekend and she is out of the contagious zone and everything, but we are just being overly cautious. So, she's going to do everything from upstairs. Um that's a good idea. Thank you. Thanks, Mallerie.

This needs to be I can go up there. And with that, I call us to order. Welcome to the February 10th Ventel City Council meeting. And if you'll please stand for the pledge of allegiance and remain standing for a moment silence for a military following.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Roll call, please. Sanchez here. Patterson here. A present. Zea here.

Sudter here. Richardson. Is she online? No, he is not. not present. Bart here. Hook here. Okay. A motion to approve the minutes of the January 27th, 2026 Bentonville City Council meeting. Second. A motion and a second. Roll call, please. Patterson, yes. A, yes. SA, yes. Sudter, yes. Birkhart, yes. Hook. Yes. Sanchez. Yes.

Okay. We're going to start with our committee of the whole portion of tonight's meeting and so I will give it to Chris as your chair. Okay. So, we have the Belvis the Village Property Owner Association wholesale contract. The agenda.

Yeah. So, from our previous meeting uh last year, I owed some you some answers to some questions that you had that I provided in the agenda. And so we'll go through some of those is like you know the question one is you know do we have an obligation to continue to serve Bella Vista? I had legal help with this interpretation and kind of based on you know technically you know this contract does end and expire but if you read the paragraph I included in the answer that it could lead that they are a shareholder. So that I guess in the legal opinion is we probably need to continue to serve them unless David's you got anything you want to add to that. Are you good with that answer?

Is there any questions to that question? Let me add to it. Okay.

You know how to talk just I'll be very brief. So I will say this I I think that that paragraph that Preston is citing is confusing at best. Uh I'm not so I don't want to go on record as we're conceding that that would that that those numbers that he has in the package would be anyway we be legally obligated that I think that that would be Bella Vista's potential argument and but just want to clarify that we're not really conceding the argument but that would there could be an argument on behalf of Belove Vista that they would be entitled to some kind of compensation due to the language of the 17.5% ownership equity interest I think a contract refers to. So long way of saying it's muddy. Um, so hopefully I didn't muddy the waters too much, but I believe it's muddy. Have you any other questions? I'm here.

Your opinion on the first question was no.

Yes, sir. On the first question, I mean, does the contract end? It technically ended in end of December. We extend it for three more months. If we don't extend again, it will end. However, what happens after that is kind of what a court might say. Leave it that way. Yes, sir. So then the next uh question was what's the current value of the uh infrastructure in today's dollar? So I had Bose's team help me with that. So we've got the two main gallon elevated tank with that dollar amount and then the 48 inch transmission line is that amount. I don't know might help if we pulled these up so we can go through them. And then uh we asked what two ton was charging BSTA. So I pulled those rates. I actually got that from them and got it off the website. Uh then we did a rate comparison and so what I did is I had uh Jerry at utility billing helped me with this. He took the September, October and November consumptions when we did this and then we did what we would charge each one of those months at the current structure and then we did a proposed rate at the 3% ad. I've revised the contract tonight for a 10% ad. So, I've got those also in a spreadsheet that I included with the packet. And then I also had a a calculation for the rate that would charge for the same consumption. Uh, next question. Has Bella Vesta contributed in repairs of the 48 in line? I guess it's kind of your interpretation of that. You know, this $12,313 is based on the cost share that they were paying plus there was a wheeling charge plus a 1% ad to their rate. But it was easy to calculate over the 20 years based on that capital cost share they've contributed $2.9 million over those 20 years. So did we charge them for repairs? We did not.

But that was the the uh the money that they paid to the city over the years based on the the previous contract. Uh comments from consultants on just picking a rate. uh they are currently using these standards for the principles and practices for an established rate. I mean you always have the option to just pick a rate. The consultant can't just pick a rate. He's going to use this guideline as a means of determining what an appropriate rate is. And so that's the answer to that. Cost savings for serving Bell Vista. you know, if we were to turn them off, we are not going to reduce people. We don't reduce salaries. We don't turn off infrastructure. We don't reduce our infrastructure. We would re not have the need of testing the meters for them annually. So, that's where there's that's at uh also in you know there's the revenue that we do make in addition to the cost of the water that we have in that answer. So we would lose that revenue that we would have to make up somewhere else if we were to just say no more.

What? Yes. Is that revenue? What's What percentage is that? Percentage of what we charge them. So the total revenue we charge them is 1.8. Our cost is 1.3. So is that a So it's over the one. Yeah. Yeah. Yep. 26 26%. There you go. Yeah. Okay. There you go. So if you go back to the two-tonon rate slide. So the proposed rate structure one more down if you can go one more down. That proposed rate structure on the right hand is how much percent increase? So the one on the proposed rates the 3% ad that I originally brought that you did not like

and the 10% would be how would it compare to the it's in the spreadsheet that I sent you. This big one. Yes. The very big one. So at the bottom of that like Yeah. So the proposed 10% ad we would we would over the our expenses we would make $647,000. This spreadsheet that I sent you was all the consumption for Bella Vista in 2025. So I had utility billing pulled out and so it's got our current what we currently the revenue we currently pulled from them was 1.9 at our current rate. If we were doing a proposed with a 10% ad, we would be at 2.1. And then I did two tons there. They were at 3.1. As a comparison,

in our previous meeting, we arrived at the calculation that per thousand based on this contract is 261 per thousand and two tons selling it for 38. Yes. We would be delivering water to them for 261 per,000 versus what they're buying. If we and if we said again I'm think we're going back to what we said last time but if we said we weren't going to serve them any longer they would be buying from two that's the only viable opt that's the only viable option they have I will tell you that the way their system is in the ground they do not have the option today to just buy all their water from two ton their system is split into two halves so why would two tons rate be so much more is because their cost is higher

based on their treatment plant that they're trying to do in place. I think it's probably the reduced number of customers that they're serving based on the smaller cities. That cost does not spread out over the number of customers the Beaver Water District is because Beaver Water District has Fville, Springdale, Rogers, and Mittenville. So, they're spreading their cost over a larger customer base than what Tuton is because they're doing all the smaller cities. That is my uneducated

analysis of that. Um, I mean, I think the contract looks good, except Bill did bring up in finance committee, my concern is repairs. Like, if there was a very costly repair, if we're contracted to provide them with water, that means we're contracted to fix that line no matter what it costs. And that could get insanely expensive and then that would get passed on to us. And so, it's our only source of water, right? So, Benville has to fix we so we would have to fix it. And then, but but should Okay. And so we would have to fix it anyway. So we really we're saying it's not really a concern that they wouldn't pay a share because we would have to fix it in.

So the question is what is the appropriate amount that they should pay in addition to cover some of those expenses, right? So that's kind of the question. That's why we're here tonight because I have talked to the rate consultant. They have done the task of evaluating our on&m average costs, the depreciation on the infrastructure they use in order to determine the $50,000 per month base rate. And then we did a 10% ad to what we're charging to Beaver just basically because the 3% was not seen as being enough. And that's why I'm coming back to you today because I just need to know where we go from here.

And and and what you're currently proposing, they're not actually paying for any of the upgrades we're having to pay for with the new line or the $250 million worth of this and that and the other. The the major differences with this contract is of course the base rate charge of 50,000 and then we also put a a a max on them per day and per hour. And so that max per day and per hour is based on the existing percentage of that existing infrastructure that they're utilizing today. So our master plan of all our future projects is not dictated nor the timing of those are dictated based on Bella Vista being a customer. Now, Bill will say, and I agree, you know, if we were to reduce our consumption by three or five million gallons a day, does it change the timing of some of those? It absolutely would change the timing of some of those projects. So, some of a project that may be scheduled in 27, we take that demand off our system, maybe it's 29, 2029. It doesn't make the projects go away. The first project we have is still a need based on our average day based on the average day in that project. Yes.

No, sorry. I'm not ready. Okay. I thought you had a question. I'm okay. Just thinking. Yeah. Yes. But given I don't know. I just

And so here the let's go through the big changes. So the big changes the base rate we're doing in this contract I presume that there's a 10% markup. We have the 525 million gallons per day max and an hourly flow rate max so that they can't, you know, that's based on the limitations of the metering locations that we're also including in this an annual CPI adjustment based on the base rate. So we'll look at the CPI annually and we'll adjust that base rate based on that percentage of the CPI kind of like we're doing with some of the other things that we're going forward. And so and this is a 10-year contract. We we will are committed to do in five years another fullblown analysis hiring a consultant come in and do an analysis in five years but this will be for 10 years unless we want to cancel it we have to notify him in a year just like the old contract stated. So what I heard from finance committee is I thought that um they wanted us to go back to the consultant and reook at the base rate calculation and make sure everything's put in there that we could justify putting

We'll ask them again. Yes. And we're going to ask that again. Yep. And and then our plan is to come back at the next council with the contract. So our extensions for March, right? So we need to get this kind of figure out what we're going to do. Anything else in the base rate and then the new calculation of 10% unless you all give us different direction tonight. But that's what we're looking for. Oh, it's just so I'm clear. It's the base rate is the rate we're we're paying and we're adding 10% on for them. The base rate marking up our our rate by 10%.

Yeah. So the rate we get from Beaver, the $182 that they charge us, we're going to mark that up 10%. In addition to that, we're going to charge 50,000 per month as a base charge. It's kind of like a meter charge. You got a meter charge and then you pay for the water you use. Question on the markup. What markup on our customer? Markup on our customer is I'd have to calculate that. I mean, I didn't that right. Our markup's 20 20%. Is that what you're saying? Is that an accurate number? I don't know that you know that number. So Bellus is taking what we're billing them and then they're marking it up

for their customers based on their on andm needs and based on their capital layout based on all the requirements of their system just like we do to Beaver. So we take the beaver rate into our and then we calculate based on a budget of our on&M and our capital outlay and that's how we come up with our rate. on Bill's question is this uh the proposed uh increase is 10% but they also have to consider the expenses that they have on their own distribution system because this is only on the wholesale uh value of the water that we provide to them at at the point of delivery. Yes sir.

From there they will have to distribute it. Our contract with all of our citizens is basically a cost of goods sold plus to markup which includes all of our overhead maintenance including the maintenance on the water system in general. So, I'm only a little concerned, but I to sum it all up for me if we have a differential of what we're what they can get the water from and their rate payers pay less than us and we're subsidizing that and our citizens are paying more on their thousand gallons on a residential unit versus what Bella Vista is paying because we're giving them a a 45% discount over their other wholesale price. Two tons 45% more than what we were going to be charging them. So, are we going to And then I also don't want to make sure that because we're not including a true cost to sell of all of our operations in this only the operations of that that piece that 17 and a half% of that piece. Will we pass on that need for that 5 million gall 5 5 million gallons in future projects and charging future customers that cost at today's dollars with all of the entire cost of goods sold for that 5 million gallons a day versus what we're charging them. So, I just don't want it to end up a on future customers or any current residents that are paying more for their gallons per thousand than we're selling a wholesale rate to less than the competitors are. And they get the benefit of that discount where we're not.

The reason the reason for the difference, not necessarily the 45% that you mentioned, but the reason for the difference or part of it is because we are charging wholesale price. And what you are comparing perhaps is retail price that we sell to our customers to our citizens and it is it is different they when in addition to the price that we charge them they have to increase the price to their customers because they have their own expenses. So what do we charge to our our wholesale commercial clients in town?

They're a commercial city right? We have a tiered we have a tiered water consumption rate the 789 859 and 1159. El Vista just has one rate which is 1060 per 64 per thousand that is without any of these increases and so we are trying to understand that and get these calculations and do it in a fair manner also fair to our people right and so but it is there is a lot to the calculation and so I think I think what we need to do is go back to the consultant and just make sure in that base rate we've got everything we can possibly justify putting in that the 10%

like what percentage of our water Preston would you estimate that like of our total volume how much is Bella Vista is it oh on average I think they're going to use a million and a half two millions two million gallons a day and our average is 19 so it's a 20th basically 20% you say 19 and 19 and about two maybe base it on three discussion but yeah it's really close but again I mean we're spending however many hundreds of millions of dollars and they're not if we didn't do those upgrades they wouldn't be able to have water because we wouldn't have enough water

if you theoretically play it out we didn't do that 10 years from now if we didn't spend 250 or 300 mill however many hundreds of millions we're spending we couldn't deliver more water to We couldn't because we couldn't meet our own needs. That's right. We are also That's which is our priority.

That's our priority. But you need to understand that the project outlay is not based on Bel Vista's growth. That's why we put the max on it per day. So the current infrastructure they're utilizing today will provide them with their max and that's their share of that max. And so the needs for future projects is going to be based on the growth of of the city of Bentonville, not based on the growth of Bella Vista. And I didn't want to get into that because I wanted a max to sell them based on what their share was because the 48 inch line from Beaver Water District can provide 30 MGD a day. That's the max. So 17% of that's their share of that. So that's their max per day that they're entitled to.

Or that's a discussion, I guess. Entitled. How much are we using of that line now? I don't capacity wise. Well, remember we talked earlier we had a a max day of 27. Yeah. Our average right now is 19 for the city. That's for the that's from Beaver Water District to here which includes the bill estimate. Well, it's good. Thank you for the two information. I mean, it's good to know because even if we increase it 10 to 10% we're getting an incredible deal. So well and that needs to be we're also putting that cap so it should push them if they want to grow they've got to find another source right and so we're trying to figure out what is that fair I mean

and that's kind of where we're at today you know that the rates consultant has done what you know their their task they've completed their task analyzing our costs that we have associated to the small percentage of what they're utilizing and we're recouping that expense plus what we're cha charging getting charged from beaver plus 10% on top of that. We could offer them a a rate a total rate per thousand since they have a 20th of the line and and take 20th 20% off their competitor of 360. Take 20% off for their value of that line and charge them that rate and back into it with that formula. You want me to do that? Oh, absolutely.

I'm just I'm just throwing it out there just because I mean we're at a point of taking this proposed rate based on this analysis or negotiating a rate. That's where we're at. Understand? And so it's kind of like I just need to hear what you guys feel is appropriate and where I need to go from tonight because we have a March we got we have an extension through March that we get this. Is it possible to keep the rate this but add something into the contract that maybe stipulates that if there was a repair over certain amount that they would kick in a little bit more? We didn't blow up the rates but maybe to protect ourselves a little bit in case of a big expense like is that

an option? Yeah, we can do that. I don't know if that's best option but sounds reasonable. If we added 50 cents to the rate and they're doing two million gallons a day per thousand, right? Sorry, I'm just going to do a quick back. Yeah, I get it. Yep. If you weren't I was going Yeah, just tell Octavio he'd do his head. That's that's kind of where we're at. I just think that you know what you guys should

Well, that's a that's a additional $400,000 a year. Mhm. On top of our rates that we're already getting in with our improvement what we're proposing right now. Yeah. You want to add 50 cents to what I'm proposing? I just don't want our clients that they're getting a better rate to their retail customer than we are and we're we're giving them such a great deal on the wholesale and our markup I believe is more even on our wholesale commercial and I think our mark we're marking up our own commercial businesses more than that we are because we're using a whole system for those commercial we're providing fire protection for them as well so you know and

yeah but we're not we're not including fire protection in their overhead and maintenance section of their account. You didn't include any of that in that pipeline. What I did do is use our master plan and enforcing module in that and it identified what percentage of each major piece of infrastructures in our system they use and I had gave that to rafter list and that was calculated and they use that percentages and all those infrastructures and I I've got a map and that's how they calculate straight

I think going to a fixed rate uh monthly charge like 50,000 or whatever ever the amount it is is is the plus a certain fee per gallon. It is the best way to do it because it guarantees that we have an income of that much money for the the expenses that we have that are fixed expenses in addition to the water that we are selling. The base rate is is a recommendation from the consultants if I remember right. It is. Yes. And that's what they're across the US trying utilities are trying to get to that base rate.

And maybe it's just the business in me that if I had a business consultant try to make sure that I'm getting the best for my business. I wouldn't underpric my asset 45% less than my competitor. If the contract's ending, I would renegotiate that for my business, for our citizens, closer than I think than we are, is the only reason I've talked about this. Um, since we're so scarce with capacity, to Chris's point, excuse me. Uh, it's just a question that I've thrown out there. I'm going to step back, but that's the question in my mind. uh no matter how we come up with the figure first I'm concerned about long-term capacity or we we guarantee it or we stop it at a certain point let them figure it out and I just don't want to see the retail base less than our clients or markup less than our commercial wholesale clients and it's going to be modified I'm sure or whatever but there's a big spread here and I just don't know how to handle it so I'll ask y'all how y'all feel about handling that because I'm not Sure. Um I'm more worried about our future capacity than I am giving them water for 260.

I think we are committed to provide them water because they essentially pay for 17% of the pipe and uh that that is the beginning of the conversation. On the other hand, they the water the amount that we are charging them is wholesale water to to them in the delivery point. they have to distribute it from there to their citizens and they have expenses because of that. On the other hand, the having the tax uh not the tax the base charge applied to it independently of the exact number that it may be. It has to include bill everything that you are concerned about all pieces of equipment. The proportion of the old pieces

replacement replacement Rafillis has in there but

absolutely everything has to be included. Whatever the number it is 50,000 or whatever it has to be that one because that includes the fixed charges that we have the fixed expenses that we have and then what it is additional to that is the water that we are paying by the gallon coming from the lake. Now in in consideration to the capacity the capacity that they have that they bought is five five million gallons a day and that's the maximum that that we that they are allowed to. If they are using only two million, we still have the extra capacity that we are using it for ourselves. Even if we pay five million gallons and they are using only two, we still have their we are still using or have the capacity of using those extra gallons.

Growth of this they'll hit their max and they'll stay at the max. Yes. The only thing we haven't talked about is when that water line they paid 17 and a half% of has to be replaced. So I've done that. So, or new and built or it caved in or whatever.

And so, I kind of used a new study that we just got. So, Frieza Nichols, you know, put together an overarching CIP. And so, within that report, they had transmission main replacements. And so, they had actually created a a project within that. And they're saying in order to replace all the transmission mains in our system, we need to set aside $2.5 million So if you take 17 and a half% of that, that's $437,500. That's just the lines at today's cost.

Yep. That's at today's cost. And then I did they have another one on tanks and pump station upgrades. And so there's annual cost to that. They said we need to set aside $100,000 of that to just address to those pumps and tanks. And so that's another $17,500. So is that what's factored into those base rates? So, if you look,000 So, if you look at the $455,000 and if you I don't know if you can get that spreadsheet or not,

that big one. If we do the at the very bottom and zoom in. So, and then go to So, the 2.1 in total revenue is based on the 10% ad and the $50,000 per month. we would make $647,449.75 based on their consumption for 2025. That's that's that's what we would make. Yes. And and that's what that difference is net. Well, it's net based on purchase to sell. It's not the it's not the net to the what if organization

right? this is only net to the line itself with no operations for the whole system collectively as a cost to sell. So that's kind of a discussion that and because I I'm you know I had this discussion is like I think those costs you're talking about are in the $50,000 per month that's only the replacement of the line is what you're just saying. Now the the 50,000 as our total O andM average costs plus depreciation but the 50,000 a month is included in this 647,000. So that's most of the 647,000. Gotcha. But not the not if you're replaced on top of that you would have another replacement cost. Very good.

That's why I'm here. So the thing is and and are we planning to actually set aside this money like and put it into a capital maintenance fund or because if not we'll get down the road and be like well we spent it on science question right. So that's I mean I think that would be wise. Okay. So we we want them to rebook look at the base rate based on that I think is what we want to do. Okay. I can do that. No come back. still won't be come up with a number that's higher than two ton, but at least my closer. That's not my goal. Yeah, that I mean that's not my goal. I just want to charge them what's appropriate rate. That's my goal.

My Yes, sir. My goal is also not to put any additional if I can make more money on a wholesale contract even 20% less than anything they can get it from. I can pass that gross revenue back into our system to pay for fixing our water lines to doing our upgrades and help with our capacity building. Well, what we make on this we should apply back to the 48 and 2 million tank. But I understand what you're saying. Great. So I will do some more calculations. I will come back with a contract at the next one as one to approve. We'll discuss it to feel and see if you feel it's a

I think. Yeah. And I don't think anybody here is wanting to shut them off the mark. No. No. I I would strong I can't even I would like to I'd like everybody just to ask question. Do we say in five years instead of just reviewing the contract, do we want them to start looking toward other sources five years and not just have an extension to 10 years? I think they're going to have to with that cap. If they're going to grow, they're going to have to, right? It really depends on their That's why I did the cap because I don't want to try to guess their growth and then try to incorporate that within our CIP. I just want to put based a cap based on what they their share is and then it's they have the responsibility to that. It's not on us.

You're saying Bill may we may want to reduce that cap if we have capacity issues. If our if our cost of capacity continues to accelerate the rate it's accelerating and we run into an issue in five or 10 years that it costs two or three times more than it costs currently to replace that capacity. And we want to make we want to think about shutting off that capacity and using it for ourselves. I'd like an option to look at that if they have an alternate way. If they have an alternate way, which they'll have to probably that's all that's 17% 17 and a half%. Yeah.

Comes into play and howyally that would be looked at. But okay. So, we are going you're going to go back and recalculate the base rate, but our goal is to bring this back at the next council meeting and pass them so we can get the rates in place because we are already a month or two when we brought that we haven't been changing that rate. Well, I mean, yeah, and we need to be able to use those calculations and understand what this Okay,

so one last question. I have this for 10 years. a full review by a consultant in five. Are you guys good with that? Does the does the review in five have a termination clause? Doesn't. It's just reviewing the rate. We can raise the rate. Mhm. In five years, but for the first five years, it's it's by the limitation on what we raise it to. No, other than what you can decide. There are adjustments for cost of living. There is a CPI adjustment in the base rate we're going to do every year. Yep. That's in there. We'll just see what the rate comes back at. Mhm. Okay. Great. Thank you. Thank you.

Yep. All right. Um I think the only other business we have, unless anyone has anything they want to talk about, is consent agenda. So I was looking at old business. I think we would leave those two off the consent because one's an ordinance and they go together. But new business we can do item one 2 3 4 6 7 8 9 11 utility one and two and item 10 was pulled from the agenda if you have an old agenda the ordinances from

so again that would be New business. 1 2 3 4 6 7 8 9 11 utility one and two. All right. Second. That's a motion. That's a motion. Okay. All good. All in favor? I Great. Okay. All right. We will um go to old business which is our ordinance amending the public art code. Oh,

I make a motion to suspend the rules requiring ordinances be read on three separate days and further move all ordinances and resolutions be read with a title only. Roll call, please. A yes. SA yes. Sudtor. Yes. Bart. Yes. Hook. Yes, Sanchez. Yes, Patterson. Yes. Item number one under old business is ordinance recommending the public art code.

Old business item number one, an ordinance amending article 2-IX, art and public places of the Benville Municipal Code and for other purposes. Second. Motion and a second. Any other discussion? Roll call, please. Siba, yes. Sudter, yes. Burkhart, yes. Hook, yes. Sanchez, yes. Patterson, yes. A, yes. Item number two is a resolution adopting a public art policy. Old business item number two, a resolution adopting the public art policy and further purposes.

Second. Motion to second. Any other discussion? All in favor? I. Any opposed? Passes unanimously. I appreciate everybody's work on this. I know it. Really appreciate it all. We will go to consent agenda item. We'll have Nick read those. Get a drink of water.

Good. All right. Go for it. New business item number one, a resolution in support of a commemorative America 250 art project and for other purposes. New business item number two in the city council for the city of Bentonville, Arkansas. Um, new business item number three. I don't have anything to read for is that an appointment? Yes. Um, new business item number four, a resolution accepting a donation from Pet IQ amending the 2026 budget to recognize said donation and further purposes. New business item number six, a resolution authorizing the mayor and city clerk to accept a grant from the Walton Family Foundation in the amount of $280,657 for the design of the 18th Street Side Path amending the 2026 budget and further purposes. New business item number seven, a resolution authorizing the mayor and city clerk to enter into an agreement with tool design in the amount of $280,657 for design services for the 18th Street side path and further purposes. New business item number eight, a resolution authorizing the mayor and city clerk to enter into a change order with GTS Inc. in the amount of $23,67730 for additional testing performed at the Bentonville Parks Maintenance Facility amending the 2026 budget and further purposes. New business item number nine, a resolution authorizing the mayor and city clerk to enter into an agreement with Turf Tank in the amount of $59,225 to purchase a Turf Tank autonomous field painter for the Bentonville Parks and Recreation Department and their purposes. New business item number um 10 which was 11 um prior to today or prior to earlier today. A resolution authorizing the mayor and city clerk to enter into an

agreement um with Tishler buys in the amount of $74,110 for an updated impact fee study amending the 2026 budget and further purposes. Utility Board item number one, a resolution authorizing the mayor and city clerk to enter into a professional services agreement with Black and V Corporation in the amount of 2,710,773 amending the 2026 budget and further purposes. Utility Board item number two, a resolution approving amendment two with Garver LLC and an amount not to exceed $72,932 amending the 2026 budget and further purposes. Second. Have

a motion and a second. Any other discussion? We'll do roll call, please. Sudter, yes. Burkheart, yes. Hook, yes. Sanchez, yes. Patterson, yes. A, yes. SA, yes. We'll go to item number five under new business, which is the ordinant requesting a waiver of bid for the fire department uniforms.

New business item number five, an ordinance authorizing the mayor and city clerk to enter into an agreement with Gaul's LLC in the amount of $165,7418 for the purchase of fire department uniforms, waving competitive bidding, providing for the emergency clause, and further purposes. Second a motion and a second. Any other discussion? Roll, please. Burkheart, yes. Hook, yes. Sanchez, yes. Patterson, yes. A, yes. Siba, yes. Sudter, yes.

Section three, emergency clause. The need to make this purchase is immediate and an emergency is hereby declared to exist and this ordinance shall be in full force in effect from the date of its passage and approval. I'll move. Second in a second. Roll call, please. Art, yes. Hook, yes. Sanchez, yes. Patterson, yes. A, yes. SA, yes. Sudter, yes. Okay. Everything else under new business was on consent agenda. Both utility board items are on consent agenda. So we will go to planning item number one which is a property line adjustment of lot 26.

Planning item number one, an ordinance accepting a property line adjustment of lot 16,1 17 20 in the east half of a vacated alley of mock block edition creating new lot 26 of mock block addition to the city of Bentonville, Arkansas and for the purposes project number PLA25-000035 move. Second motion and a second. Any other discussion? Roll call, please. Hook, yes. Sanchez, yes. Patterson, yes. Yes. SA, yes. Sudter, yes. Burkhart, yes.

Item number two under planning is a final plat of phase one of Aelia Place subdivision. Planning item number two, an ordinance accepting a final plat of Aelia Place phase one to the city of Bentonville, Arkansas. And for the purposes, project number FP25-000014. Second motion and a second. Any other discussion? Roll call, please. Sanchez, yes. Patterson, yes. Yes. SA, yes. Sudter, yes. Burkheart, yes. Hook. Yes.

Got a motion to adjourn from our formal voting agenda. So moved. Motion and a second. All in favor?

I with that. If I don't have anybody signed up for public comment not on the agenda. We'll go to our committee reviews. Uh the library advisory board met uh days ago and we had uh very good news in the sense of the library creating a program of uh uh essentially packages for storytelling. And uh the packages are going to have a a link to a website that will have the recordings done by library personnel for songs that could be used for the children during story time which is something fantastic. I told them that they will be competing with Hollywood perhaps but it is something very very nice very creative and it the recordings are being done at the library with the equipment of uh the space maker uh spacemaker equipment. It is very very good news very good uh initiative that they have uh uh established for uh to make it even more a richer experience for the children on on storytelling. That's it.

I don't have anything. Traffic signage did meet last Monday. And the big issue is the discussion of this the stop sign was Third Street, but because of the weather, they haven't been able to do new traffic counts. So, we've postponed a decision on that. The discussion has been centered around they're they're 40 feet apart. They're not at a cross intersection and it's created some confusion with drivers and problems in the neighborhood. So that will be looked at again in the March meeting. Nothing for me. Nothing from me. Nothing for me. Nothing for me.

I I do have one We have um one committee that the council member can no longer think. It's the act of transportation. So I do need a council member exe official representative on that. And I believe it meets the Wednesday third Wednesday at noon. So, if any of you would like to do that and then we didn't have any positions changed through elections, so we don't usually I kind of talk to you about that. Um, but if you want to change what boards and commissions you're ch you're sitting on, I kind of work with that with you guys if you want to do that. And so, um, there's not a super great way to do that. Um, and it also I think depends on what works within people's schedules. But I do have that one opening as if somebody would like to sit on that um board if you will contact me and and um I like to have somebody sitting on all the boards and commissions council member that can come back and report to you. I'll see you these reports. Um and and then also you have some invites from different um external meetings out there on your email. Um, look for those.

With that, I think we're done. Thank you. Oh, thank God. I didn't expect that to be so quick again.