City Council - Regular Meeting

And uh I'd like to welcome everybody here and call to order this meeting and open with roll call beginning with our council here Cody Allen here

and I am Tommy Olson the mayor. Um, with that we have uh if Cody will give us a word of prayer and then followed by a pledge of allegiance with officer. Very gracious heavenly father. We're grateful for this opportunity that we [snorts] have to meet together as council and residents and employees of Roosevelt City. We wish to express our gratitude for the area that we live in in this town, the great people that live here. And we ask that we can hold this meeting tonight and be mindful of those residents and the needs and be able to make decisions that would be best for our for our town. And we recognize the sacrifices and and the service that many have made so we can have such a great place to live. We say these things in the name of Jesus Christ. Amen.

To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Okay. Um, has everyone had a chance to look at the previous minutes? Yeah, I would move we approve. Okay. [clears throat] I have a motion to approve. I'll second it. And a second. All in favor? I. Thank you. Okay. This is an opportunity. We have 15 minutes, a maximum of 15 minutes, but 3 minutes each for anyone that would like to make their public comment. Please stand and say your name.

Thank you. You have three minutes. My name is Arvin Winton and I just want to um thank you, Mayor Olsen, for um for allowing me to take a few minutes to talk to to you and the the councilman and council woman regarding the safety at Kitty Corner to the western edge of the Roosevelt Cemetery where we have several lane and we have Highway 40. And I have a um um video here and you can tell me if you you you you want the video from Leanne Ames. It takes 1 minute and 9 seconds if you want to hear her talk or if you want to get that at a different time.

Um I think that would be appropriate for a different time with [clears throat] when we meet with uh

All right. the [snorts] the problems that we're having in that area or extreme safety problems with speeding that's going on in the area. And I've been out working there right on that summer lane. Uh just um sorting firewood and cutting it and things that way. I've also been talking with the neighbors in the area and I've just been a witness like many of us have to the the continual speeding problems not just on Summer Lane but it was on US 40 [clears throat] and they just they don't stop they come through there fast and just this week I nearly got hit by a big truck and and there was what complicated is there was a truck coming from Roosevelt towards that that intersection And there was a truck coming from the west and I just barely escaped. And u they will not slow down. They just keep going there. And I was talking with with Leanne and she says they really need to move the signs further to the west. And um

the reduced speed signs. Yeah. It

just at least it goes to 55 miles per hour. So, um, the other problem that we're seeing has to do with the male deer, and I don't want to take a whole lot of time here, but it's a problem. You get a a collision with a deer, you're talking 300, you're talking 1,100, you're talking 1,500, you're talking totally your vehicle, and then you're out the use of your vehicle during that time period that you're having somebody repair it. And um I counted I got warned in the middle of the night, a week ago today uh about troubles that were going on down my hay shed. So I went down to investigate and this dough mu deer comes around the bend right there where that that big door has been blown off. And I thought, okay, I'll go down and check where the alarm's coming from. I went down there and there were nine more headed deer just going out to Steve Winterton's field there. Been up to my sister's place and I have video of that also. So anyway, I want to say a whole lot that uh I just shut down. There's a time to speak up and there's a time to shut up and I think it's my turn to to be quiet.

So thank you very much. Thank you Armen. Um, and then, um, we will [clears throat] set up an appointment with appropriate department heads and then go from there. I don't know if you've already set that up or not. I've already talked with your chief of police walkins and he said he's coming to see me tomorrow. Okay, very good. Thank you. You bet. Thank you. Any other public comments?

Okay, thank you. I'll move on to committee appointments. Do we have any? Okay, good for me. Uh, public hearings. No. Moving on to number eight, the action items, the wax proposal, Drew and Joe Garcia.

[snorts] Good [clears throat] evening, council and mayor. Tonight we bring to you a proposal brought to us by you and a wax. This location is a recently acquired SM Energy SMW website that Roseville City Council approved a year ago or so. and Joe is here with as with UNOX to propose this easement. I'll let Joe go ahead.

Thank you. Thank you, [clears throat] Council. Thank you'all for allowing us the time and and uh letting us participate in in our local government like this. We really appreciate it. Um, so the the the short version of this is this proposal is part of that original uh agreement that was reviewed maybe about a year ago with XDL and SM Energy and there was a right of way that they had proposed. I believe it goes right through the middle of the pivots and it was to connect with their um existing infrastructure that ended right there close to um uh Miss Duncan's property. And uh so they initially had plans to connect with their infrastructure and loop. [snorts] Um since then there's [clears throat] been uh some some trading with uh some of these units that are being developed in the area and uh we traded some stuff that was closer to the bluebell alimon area so that the development and the infrastructure works better for them and uh we could develop this area that is closer to our infrastructure. That said, what we'd like to propose is on this new uh proposal, we at the moment don't anticipate going through the two pivots to connect with that infrastructure that would be with SM Energy. Uh what we are proposing is if council would review and allow we go along that existing access road. Um it might be the next slide over. That's going to be key. That's the one that was originally with SM Energy. If you scroll down a little bit more, that's the pad itself. And one more after that. Oh, that's the last one. So, the purple line on the south of that pad, it's difficult to see, but you can see that arrow. Uh, so it' be a much shorter run. We wouldn't intrude on the pivots at the moment, and what we would want to do is

connect with our existing infrastructure down there. Um, one of the purposes on that is that it would allow us to maintain some scheduling that has gotten pretty tight. Um, we're all watching uh, you know, what the next year is going to look like, water, snowpack, and, uh, this would help us alleviate some of those logistics concerns that we're getting in front of. Um, with that said, um, we're looking at a depth of cover of about 36 in, which is normal standard operating procedure. within the pivots, it may have been up to 48. Should that be something the council would like us to to do in this area, we could do something like that as well, but that's pretty much the the gist of of what this proposal is under those existing.

Is [clears throat] 36 deep enough for you? You won't have experience any freeze? No, that's, you know, typically standard for the most part, you're not going to see even in in fields unless you're really getting down there with the river. Um, you won't have uh any kind of interaction with any infrastructure that's beneath the ground. So, 36 is pretty standard, but we can Yeah. [snorts] Drew, do you have any issues with the death of 36? Well, just Joe, as far as frost goes, is that something that you guys are concerned about? because I do know our culinary lines are at least a minimum of 60 in if we're driving over them especially. That's a good point. We'll we'll we'll bring that up to them.

And if uh if they don't have anything that's heated or or anything like that, then they might have to, but I haven't been anticipating that just yet. Yeah. I I just I would hate to see it freeze and then you got to go back in and dig it out while it's frozen. So, uh, question on the do you have an S SWD? It's just the injection well. No PS. No, sir. No. Um, and that's part of this, too. So, we can bring water in and out less trucking and whatnot. Okay. Any other questions?

I just want to bring up just make sure you get with us to mark utilities because those lines go those pivots out there, they're fairly shallow. So as long as you contact us to mark those there's no interference in case there would be maybe an adjustment there because the depth of our existing but other than that I think we are okay we will absolutely initiate one calls and uh maintain that that protocol okay thank you Drew do you have anything else

we did receive the contract for review grant has reviewed that contract and is okay with I would move then we go ahead and proceed and allow this change as long as they get with staff and I think I'm good with that. So I'd move to approve. Okay. I have a motion to approve any right away getting with you. I'll second the approval. I have a second. All in favor? Any opposed? Very good. Thank you.

All right. I'm sure half the room has been waiting for this opportunity. I want to move on to the API golf tour. The 50th anniversary. [clears throat] The golden boy. Golden boy. Yes. [laughter] Now I get to wear glasses. All [clears throat] right, I'm getting there, too. I can't see that. That's why I've got this. I'm married to Thank you, council, for sparing us a few minutes of your precious time. Speaking of,

I'm getting [laughter] Hello, my name is Jason Skos. I am the chairman of the API Basin chapter. I'm here tonight to tell you a little bit about us, our nonprofit organization. Um, in the early years, API was working to help integrate a new newly forming oil and gas industry with an already established farm and ranch community. In 1975, the organization organized and conducted its first ever charity golf tournament to raise funds that they would later give back to the community. This started a tradition that has been woven into our community for the past 50 years. API has helped prosper the community by leading by lending a hand in various projects such as [snorts] building the constit concession stand at Constitution Park, the golf pavilion, and helping raise funds for the Roosevelt EMS units. API has also provided financial support to the Roosevelt Police Department by helping them um receive a K9 doll. [snorts] In the early 1990s, API provided support, funding, and manpower to help Roosevelt City construct the back nine of the Roosevelt Golf Course. [snorts] API has also contributed to many other charities such as Sub for Santa and Shop with a cop. Our community, [clears throat] we make we make monetary service acts and community members throughout. Sorry, missed the act to community members that many need help [snorts] and and unseen circumstances. API's been collaborating recently with

UBTE to create a scholarship program to help further the education of the local citizens and youth. Although many associate the API with just a golf tournament, API is much more than that. It is a strong thread that helps weave this community together. And it shows that with strong [snorts] work and dedication, anything can and be achieved. I would like to thank you for your time. But before I give up my time, I'd like to have Cody Labram, part of our committee, to stand up. And

thank you. [snorts]

So Cody Labram, uh, I'm the treasurer [clears throat] API chapter here. Um, so as he's told you, for the past 50 years, we've had people that have put this organization together and they've done an excellent job. And as some of the younger generation comes in, we want to continue on. Um, as a lot of people know, API's golf tournament is our big D. That's where we get a lot of donations. That's where we get a lot of our money to help the community and and other events. We're what we're hoping to do is is we're trying to get a little boost where it's a 50-y year anniversary. We want it to be a big event, but we're trying to get all the costs reduced as much as we can so we can continue those donations, continue sponsoring other things, uh, as well as volunteer work. And that's why we come to the city to see if there's something we can come to an agreement on to help reduce those costs. So, thank you.

Appreciate Cody. Before you guys step down, just as a rough estimate, I mean over the course of the API's existence, how many what's the dollar amount that that you estimated you donated to the community? We've estimated in uh 50 years now that we've raised over a million and a half dollars to donate back to local charities and organizations. Also, we've helped with like Shriners and Primary Children's Announcements. They they you got citizens there.

I asked the question not to put you on the spot, but just to help recognize what the API has done for the community, not just the golf course, but that's that's a lot of money and it's quite a quite a milestone to keep the organization going for 50 years. Appreciate you guys and definitely appreciate the younger generation stepping up as well. Thanks for saying that. Anything else? No. Okay. At this point, I'd like to bring up uh Josh, please. [clears throat]

Thank you, Mr. Mayor Council. Uh [clears throat] we just as a city want to recognize how incredible API is. Um color of our community. There is nothing quite like it. Very well known for all they do for our our city, our community, and for so many individuals that have benefited from the incredible work that they do. What we'd like to recommend tonight is that city council approve waving all green fees and tournament fees for the upcoming tournament. Um thereby donating that entire amount they can use to help with their charities, with their event. Um we recognize this is a large amount. Um but it is such an incredible testament to what they've done to be here for 50 years and put on such an incredible event that benefits so much. So, that would be our recommendation to council. Just by way of numbers, that is approximately going to be about $28,500. Um, we understand it's a large amount, but this is a 50-year anniversary for such an incredible event, and we want API to know that how much we as a city do appreciate what they do for our community.

Thank you, Josh. Okay. Do I have any comments? I would I I have a comment just because we had a similar request last fall remember right that we had a city sponsored golf tournament and she asked us to wave fees and we said no. So are you are we setting a precedence with this going forward or like absolutely the answer to that would be we would like to set a precedence with this that if anybody gets to a 50-y year anniversary we so I'm just I'm just wondering if we're setting a bar so that

it is due to the time frame and we love API but 50 years so if somebody comes in for the next 50 year we would recommend okay I'm just wondering if they're you know what the expectation is going forward. So, okay, [snorts] I appreciate that Audrey and and there's a concern there, but I think given the milestone and the the amount of money that they've donated in the community, it's it's I think it's appropriate for this time [clears throat]

wave of those fees to give you a little shot in the arm for this year to to do more good like you always done. I'd make a motion to support the recommendation to wave the green fees internal fees for this year for the 50th anniversary of the API.

I'll second that. I mean, I agree. I've dealt with these gentlemen a lot and everything they do for the community and I've been the benefactor of some of what they donate to my golf teams every year and so I do appreciate what they do and I think you know like said Josh this is a is a huge milestone. So if we have people in this community that they're put in 50 years, I think it's worthwhile to help them out.

May I add one thing? I see a couple of people that probably aren't here tonight that I'd like to recognize Jim Simon. Um if I could go so far as to say Woody Olsson as well. Those are two that [snorts] I saw them in the past work really hard and I'd love to see Jim here. Please let him know how much we appreciate what he has done. I think some of the earliest pictures I don't think there was anyone else that I recognized other than the Jim any of those pictures. So [snorts] with that, I do have um point of order, I should say. Um, I do have a I have a motion that we accept the recommendation of waving the green fees and the tournament fees for the 50th anniversary. I have a second. Any other discussion?

All in favor? I. Any opposed? Unanimous. Very good. [clears throat] We we as represent city council for this. It means a lot. Um, in May, I going to lie about the date, but I think it's the 11th of May this year. Me and Scott Simon, Brandon, Jerem, we uh came up with an idea to make a documentary about this chapter. And for the past year, we have been videoing Jim and some of these older guys and how we got started. And I am asking and inviting you

on May during our monthly meeting this May for you guys to attend and watch the uh approximately 45minute documentary about the UN bas chapter of API. I'll get with Bo or Tommy to get the right date. But it tells the whole history and it tells a lot more of what we've done through charity work and and community service from the past 50 years. and you hear the stories and thank you again. Thank you. Thank you for all your work. Thank you. Thank you. Um HC the RP proposal for the concession stand.

Good evening, mayor and council. Thank you board for the time tonight. My name is Dustin Lines, Roosevelt City Parks Director. Um, tonight we need to discuss and make a proposal to put out a request for proposal to manage and operate the concession stand at Constitution Park. We are seeking uh proposals from qualified individuals or firms to operate and manage the concession stand located at Constitution Park. The city's goal is to provide food and beverage services to park visitors, sports league participants, and tournament attendees. Some of the scope of services we're looking for um that the selected operator shall be responsible for are daily operations, menu management, staffing, maintenance, and compliance. Um and this will be the building there at Constitution Park. As stated, some of the proposal requirements that we would like to see is a business plan, a proposed menu and pricing, operating schedule, a financial offer, and references as well. Um, and these submissions we would like to start with immediately and see if we do have them delivered either to city hall or we can email it to three individuals, myself, uh, Mr. B, and also Mr. Clay. And that's kind of what is proposed tonight. Um, what other discussions and feelings do you have about this RFP?

I've got some questions. Um, right now, well, so I've been on the board of baseball for the last 13 years. Um, have you discussed this with boys baseball?

Absolutely, 100%. In fact, this has always been done through boys baseball. They have led the they have led the concession stand in the past way before my time I think you know and it's worked well for them but what brought this change a discussion with our city administrator and also with the current Roosevelt boys baseball association president we had multiple discussions about this concession stand and he strongly recommended that the city oversee this and put out an RFP as as the Roosevelt city this is Roosevelt city's concession stand building as well and we felt that this change was needed and it was time especially where the current president was in favor of this change.

Okay, that's not the conversation I had with him. Um, according to him, the conversation I had yesterday is he knows nothing about this and the board which I sit on knows nothing about it. That's correct. I've talked to him well that's it is what it is. But um my issue is [snorts] kind of like I mean what we're this is a not for-profit organization boys baseball right um don't make a lot of money barely come out of every season making a dollar and so now you're taking from what I remember the last contract we had $4,000 they paid to boys baseball. That's correct.

So that comes out of boys baseball's pocket. I mean, that's a that's an organization that's taking care of taking care of our youth. Yep. So, to me, I mean, that's that's more money we're taking away from these programs that are built for our kids.

And that's a discussion that we could have, you know, if we do put this request for proposal out, you know, let's put it back into the the boys baseball, also girls softball, maybe perhaps, you know, soccer. You know, why did boys baseball get it all? Like, why why don't we split it up? So, boys baseball and girls softball, those are the organizations that are bringing in the money from that concession stand. Soccer's not there making money off the concession stand. That's why it was boys baseball and that's why they control the contract itself. There there's a lot of lot of discussion there for sure, right?

On what if we give it back and it would have to be with our city administrator exactly how we would want to allocate those those proceeds, you know, and I would I feel strongly that Mr. probably agree. We we give it back to each sport, each recreation sport. Do you have any additional thoughts on this stuff? Yeah, I would actually recommend right now based off your conversation yesterday around Councilman Cloud that we table this discussion. Let's meet together. Dustin and I can meet if Councilman if you can try and set up a meeting with as many board members as we can get.

Let's all sit down. Yeah, because that's that's caught me off guard. We talked about this starting last year. So to me decision Yep, for sure. Like I said, I've talked to Brandon quite a few times and so that's kind of surprising. I think we do need to reevaluate this. So I move we table until they have a chance to discuss. Y thanks. I have a motion that we table if we have further discussions and I have a second. Any other discussion? All in favor? I thanks. Thank you.

Thanks, guys. We'll get dinner. All we're going to be all right.

Okay. Uh the meeting uh meeting schedule uh sorry meeting schedule adjustment.

Thank you Mr. Mayor. So on our original plan of our schedule for meetings the first meeting of every count of every month is considered a work session. We've been having formal meetings just like tonight. What we're recommending the council is that we institute those formal or I should say informal work sessions. So the first council meeting of every month would be a round table where the staff and city council can sit discuss things more openly. The public is 100% invited. They are encouraged. We'll have seating set up for the public as well. but it would be more of an informal meeting where we can actually discuss items a little bit more freely and and work through items. And that's the point of a work session to where we can have more of a dialogue rather than one person presenting in a formal setting. Um I've seen this work in many other cities and it works extremely well. It's a great way to get answers to questions and council cloud this is a perfect example of if an RFP is to come before our city council it would start in a work session where no action is being proposed it's a discussion of what we're working on and then in the following meeting that is the following meeting which would be a formal council meeting is where formal action would be requested and so that's the idea of a work session so everything city council sees they're going to see a minimum them two times and one of those will be a work session where you can ask and answer any questions and you can also request staff to go back and get answers, find out more information. The request with this would be would be also to move this meeting up to 4:00 on the first Tuesday of every month. We've had some discussion of of 3:30. We feel four o'clock would fit some of the schedules better [snorts] um to make sure people can be there. Um if council is so inclined, we would recommend that we do stream this as well so individuals can

still watch it. Um we do know there's going to be some audio issues that we're going to have to to fix, but we can make that work. So they still would be streamed for the public's input and they can see that as well. And so that'd be the recommendation is the first Tuesday of every month, a work session at 4:00. The se the third Tuesday of every month, our regular council meeting at 5:30. I like the idea if it works for everybody's schedules. I mean, it's it helps get staff home a little earlier in the evening and gives us that form in which we can have the dialogue and move the action items to the following the subsequent meeting. I'm in support of it.

I I'll admit that I as well I the 3:30 I can make but it's a little harder if something goes just a little wrong at work or something and so the 4:00 actually works great for me. Does that work? Yeah, that's actually better for my schedule. But I I was just going to add that when uh Councilman Allen and I first got on the council over 6 years ago, we uh only met once a month and then we moved up to twice at times when we needed. So, the only concern I would have and and I'm supportive, but the only concern I have is if something comes up with staff that we need to vote on, would that still be an option or

Yes, it would be an actual council meeting to approve stuff if if we if it's needed. I don't want to do it unless you know because I understand when we councilman Ally and I first got on the council sometimes we got called we got to have a special session and we'd meet [clears throat] over Zoom or whatever approve something and then it was over just because because something had to be approved which was why we we started meeting more often as twice a month. So I just want to make sure I'm 100% behind the work session. I just want to make sure we can vote on things if the need arose so that we're not limited there.

Yeah. I mean, the intent is to table and do action items at the subsequent meeting, but if needed, it's an open meeting of meeting. We can still agenda action if necessary. We still approve the minutes, the rentals, things like that. I can do four o'clock, too. Me, too. Um, when I saw this on the agenda, the only thing I saw kind of coming that would maybe April would have to be adjusted for that because it's ULCT over the, you know, that third Tuesday, but

yeah, there's a conference starts the 21st of um 21st 22nd of April. 22nd of April. Could we push our meeting on a Yeah. If we advertise, can we do it out the Tuesday after [clears throat] ULCP? Yeah. To change the meeting to them.

Might I'd still rather not. If we're going to do the work session, I rather just keep it that way and not all of a sudden change to a regular just because we have the LCT. I'd rather just push the the meeting after ULC or not have it if we don't need it, whichever. Ideally, on those situations, I would recommend that we just cancel the council meeting because we still can't take care of everything in the work session. But I agree with you. I would highly recommend we do not use the work session as a formal council meeting because it's a slippery slope and it's easy to fall back into the right the way we're doing it, but we can still approve the the items we need to get approved.

Exactly. 3:30.

You say what date? It starts April 21st. Wednesday, but if you're driving and since I was brought up, you will get a message from Brock as he schedules hotels and registration. So

we will get that sent out to you if you're able to go. Well, I would make a motion to um implement this work session applic um adjust the meeting schedule to the first council meeting of each month as a work session. Any other discussion? All in favor? I. [clears throat]

Any opposed? Unanimous. Okay. Proposal to modify traffic near East Elementary. You're up. David Taylor. [cough]

Mayor, city council. Thank you for allowing me to come meet with you today. My name is David Taylor. I'm principal at East Elementary School. Um, [clears throat] East Elementary School is kind of unique as far as elementary or the schools in Roseville where we have two surface streets uh adjacent to our school. One in the on the south side of the school, one on the west side. Um, we have a crosswalk in place, but there is no signage that indicates a zone, [clears throat] uh, reducing speed limits, uh, things like that. Um we have a couple of our teachers and aids here with me and superintendent as well. But um we have had numerous close calls with uh speeding or parents not paying attention, drivers just not paying attention where we've had a lot of students and staff almost hit by moving vehicles in crosswalks. Um so my concern is for the safety of our students primarily and our staff as well obviously. Um but adding so up there you can see add crosswalks here that's at uh 600 east and I believe that's 500 north. Um we have students who cross right there. We have a bus that stops right there and lets junior high kids off. There's not a safe spot or at least a designated crosswalk in that area. So, we would like to ask the city to add a crosswalk in those two locations so we can more safely get our kids across the street. Um, the four-way stop and the corner down there is pretty good. I was talking to our our teacher who covers that in the afternoon and because there stop signs there, uh, the drivers are are pretty cognizant of that, we haven't had any issues there. Um on the south side of the school you

can see you faintly see a crosswalk there at 700 east um and it cuts north south and then it moves again east west. That's the most dangerous one. Um, Caitlyn Renan is our teacher that covers that in the afternoon and Miss Gutoff covers it in the morning and Stacy Baitman has helped covered it quite a few times. And there have been multiple times where they've had to get in front of students because they thought a car was going to hit them and trying to protect the student um or students. So, what I'm hoping for, I worked with Kirby uh during the last year putting this together and he said we needed to print present it to the to the council. [clears throat] Um, so he has the you know, I would like to have school signs posted 75 ft in front of the various crosswalks um indicating a reduction in speed. Um [snorts] I don't know if flashing lights are optional or available for those as well. It's up to you guys and budgets and constraints and all those things and I understand that. Um and then on the other side of it, the end of the school zone so it doesn't go on for eternity forever and ever. You know, there has to be an end to that school zone. Um, but if you would be willing to uh consider adding adding those for the safety of our staff and students, that would be a wonderful thing.

And you'll have another teacher at the other crosswalk. We have three teachers covering all three. Uh, probably already without the crosswalk there, right? Correct. Correct. And it would just help provide in the mornings especially there's not a lot of students that cross that but provide safety measures to our students in the morning. In the morning our busiest one is the one there on 700 East and um [snorts] 400 North and that's where we have the most traffic as well. Well, it is a unique school. I I actually went to that elementary school. I use the crosswalk on the south side. [snorts]

I won't tell you what I do. It wouldn't surprise me. I've been at this for a long time. So, the other concern we have is at the crosswalk on on 400 North and 700 East right there. There's a lot of red no parking zones right next to the crosswalk so drivers can have a clear view of students as they're preparing to cross. We've talked to um Officer Reed, our our SRO about this and he has come over and helped when he can, but just helping enforce people not parking in those red sections so that students and and staff are more visible when they start to cross the road. Do you have any additional inputs or

No, I I think all these are great ideas in order to help out the safety of the kids and uh the red curbs painted there 30 ft back from the intersection. We always have [clears throat] red curbs so there's no parking. So that is a visual so they could see the pedestrians and the kids and the staff. But no, I think it's a good recommendation. It just needed him to come to council and present this to the guys. Do you have any

Yeah, we don't have free run on on what we do for the school zones as far as the signs and the crosswalks. We still have to comply with state code. So, what I would recommend we what we do is take this proposal, give it to the police department, uh, and then I'll work closely with them to see if the request if we can make it, uh, conform to state code and then we'd be bringing it back to the council for for an approval. So, there's a little bit of work. We're not ready uh for [clears throat] you guys to take action on it yet, but this will start process.

Are you okay with that? We hand that off to them and then [snorts] let them work on it. Come back to us. Kirby, do you need a motion or anything, Grant? Or just you'll take it.

I You don't need to do a motion yet. I was just going to ask Chief Watkins uh to coordinate to to probably set up another meeting, get some more specifics on what's being requested. Andy, I think it would help to do kind of an on-site walk through, look at how everything's laid out. We'll need to get some measurements on distances and everything from uh where you want signs especially in place and uh from there that'll give me the information [snorts] I need to meet with G1 then we'll come back. Yeah.

While I while I have you, um I believe council has spoken with you regarding the mayor for today in the elementary. Yeah, we talked about that a little bit. I'd just like to come down for maybe like an hour or two and do two or three students and just make them maybe at the different elementaryaries for maybe for a couple hours. Make them mayor of the day. Come in, I don't know, carry their books for them. I don't know. Just just uh make them mayor for the day for at least a couple hours and then move on to another elementary and do the same thing. They might try to implement pardons unintentionally.

There you go. I'll I'll serve their detention for them. I'd like to do that. Just I'd like to give back to the community and I think it's a fun way to do it. Absolutely. If that would be we can work that out. We can figure something out. Mr. Young, I'm working through the schedule and Mr. Young working through our schedule. Okay. Mr. Young, I'm okay to give them your cell number. I will do that after the meeting tonight. Sounds great.

Okay, Tucker strike force. Thank you. Thank you. Maybe Tucker Alan Tucker Tucker Tucker. We would actually recommend that we move into a close session for discussing security personnel. Deployment of security personnel.

Do we do we want to do that when that's time? just here shortly. I can hear you on before we do everything else. Yeah. But we got an action just in case. So that's why that is. So we'll leave well we need to come back to open session after. Yes. Let's wait on that. So I can move on to department updates. [laughter]

[clears throat] So, we don't have a department update, but I'm going to do the next one. This month, we have fire presenting, and so Chief Lee will be here next meeting. He has his annual fire report ready for our city council. All right. Any expenditure approvals, financial? Mayor, I hope we approve those have already gone through. I think we approve those. Okay. Thank you. call second it. I have a motion to approve the financial and a second. All in favor? I. Any opposed? Okay. City manager report.

Perfect. Thank you, mayor. So, just by way of information, we have started the budget process for fiscal year 27. We're starting early this year to make sure we have everything covered. We have multiple public meetings to get the information out there. Um, I've already requested some information from department heads. So, we're working diligently at that. So, if there's any specific things that council has in mind, please let me know so we can put them towards our tenative budget. Um, you will have plenty of time, don't worry. But we have started that process. So, if anything comes up, we can start working on it. So, we make sure we're fully prepared as we know this is kind of a unique year of what's going on federally and locally. So, we want to just make sure we're as prepared as possible. The other thing I want to report to city council, if you'll remember about a year and a half ago, we started to apply for the rise grant was about $2 million towards trails, sidewalks, first and last mile through the federal government. Uh we went into this grant application with Duchain County, Yua County, Roosevelt, Vernal, the tribe of Ballard. Um the grant kind of fell apart. it fell into the Doge huts and went from 1.2 billion to 100 million. So, it just got completely gutted and everything just kind of got washed away. Burle did put in an application last second. Um, we did not because of the expenditure in it. Um, however, it just came back and at this point it is they said at least 1.5 billion. So, it's even greater than it was last time. We have a leg up in the competition because we've done most of the work from from before. So, we met with Vernal uh Uni County Special Service District is going to do it. So, we Roosevelt City, Verle City, Uni

County um special service district number one, the rec center. And where's the point? And the tribe. Yes, the tribe is involved as well. Um so those four entities are working together to apply to this this large application. Um for urban communities it's an 80% grant 20% match. For rural it is 100% grant. So this would be fantastic for us. Um so we're working on getting some numbers in right away. It is due the end of this month. Um but it's estimated that we will get about $2 million. Um, this is a a great option that we feel strong about, especially going in with other counties, a special service district, and most importantly, having the tribe involved as well. This is going to be a wonderful application that we have. So, that's moreformational just to let you know of a great opportunity for

trails, [snorts] trails and sidewalks. And the emphasis is first and last mile trying to get people connected to like BTA. 2 million for all those entities involved. No, 2 million. Great question. 2 million would be our portion. Okay. Just Roosevelt city is 2 million and UT has already started on their trail system. I know they're going down by the uh high school and college area somewhere because I know they brought that up last week. So, back there wondering if they could get our trail to go by USU as well, and I said, "Nope, not going to happen."

One neat thing about this is it would not do our current trail system because if we were to get the grant, as was put by an engineer today, which is kind of neat that they were bragging about Roosevelt, we've already made so much progress. We're we're doing phenomenal with our trails where most places are still planning, still planning, still planning. They said they do not recommend that we use this funding for our current trail because by the time the funding actually comes in, we're going to be done. So, we are looking at other options [snorts] within the city of trails or sidewalks that are necessary to improve safety as well. Will that Sorry, we will that include any benches?

I don't believe this one includes benches. It's federal. I just noticed that there isn't a lot of places to sit if you're waiting for the bus. We can work on that. We've had some discussions with eBag about benches and covered shelters as well. Okay. I appreciate you guys saying on this don't have the opportunity. It's a lot of work to submit a grant application. And this one is a federal one. It's massive. I believe Burl said there's was 200 pages that was pages. Yeah, this is an intense one, but again, if we can get $2 million, we're happy to

Oh, yeah. And if we win, there's a lot of red tape you have to go through afterwards. Yeah. Um, changing the subject, unless someone else had something else on this. Um,

I'm concerned about the cemetery and want to make sure that we're because I know we're going to start running out of room. You know, people are dying to get in unfortunately or whatever. But but uh I want to make sure that we're we're addressing that because we probably need to start working. My my question is do we need to look at a CIB petition or whatever we call it? So that is a great question and we have that in our in the budget that I've already started. I have different options of what we can do because we have multiple projects that we need to tackle this upcoming year. And so we actually scheduled a cemetery meeting for next week. Well, Dustin is starting to schedule. We set the time. So, we'll be scheduling that meeting to discuss some of the different options that we have cuz we've got some big big ticket items and we need to be careful about what we're going to for what whether it's CIB, whether bonding for it, whether we're doing it in house. We have a lot of good options. that will be one of the

I just know I've been involved in that almost since I've been on the council and we haven't moved on it and every year I keep saying we're getting close to capacity there and I don't want to you know be in a in an is in a difficult spot not having a place when people want to you know have a place for their loved ones. So and I know we have the land we just have to start getting it developed. Absolutely. You don't have the spot reserved. Yeah we I do. I've got mine. That is one of the items that we really want to look at. The estimate we got to have it built for us was extremely high. I knew that.

So, we're looking at other options of how we can do this. Um Austin did do another study just a couple months ago and he anticipates about 4 and 1/2 years if things continue. We don't want to get any closer than that. We know we've got to take action now. And that's all I'm saying is I just want to make sure we don't like I said I've been on the council for a while and we keep talking about but we've not moved on it and I just want to make sure at least before I leave that we've moved on it and have stuff going. So yes, would you like to address the wood location? The trees he's not

he's not aware. [laughter] Oh. Uh, so Austin would like or Preston, sorry, Preston, right? Wanted some of the wood for the Who wanted? Yeah, he there's some there's some wood on there right now currently um that could be cleaned up and I think Preston wanted some of that for obstacles. And then um the house of home would like to take the wood, chop it up, donate it into the community as part of their program. So

if you're okay, if I if I can check with staff and make sure the cemetery wasn't planned to use it for something, I can give that back and if council's okay. Absolutely.

We'll check on that. So, we've kind of moved into the items for further discussion. And Josh, I've mentioned this to you. Um, we've been able to speak about it briefly, but what I'd like to see is um, this is a this is a very dry winter. And I think this would be a good opportunity uh, if not for me, but for all of us to be able to get together and do some training on some emergency management if if that comes and maybe we can put that on the agenda for, you know, a couple months from now. or and or as a training where we get together with chief and um local community and actually go through some training where we're all involved in that so that we're all coordinated and ready. I [snorts] hope we never need it, but this potentially being a drought could be bad for water and a very dry year. This might be a year that we may need to come together. So coordinate those efforts.

That's a great point. Councilman Goodrich actually brought this up yesterday to Ryan and I about what our plans are for this upcoming year due to the drought conditions. Um we have multiple employees going to rural water at the end of this month and that is one of the hot topic items. So they're going to be discussing some of the state plans recommended plans. So we got some employees that are ready to come back with some action plans. we know we're going to have to do something. Um that way we'll get some good recommendations from the state. Then we'll sit down and and decide what we want to do as a city to um prepare for this upcoming potentially very difficult year. But mayor, I will look into some emergency management training. Um has any of the council done the IC? What's the training called? They have that

an training is there's a 700 800 are the first two. You've done it council. Has any other council done that? They're incredible training and they're they basically go over what happens in a big natural disaster, who the incident commander is, how things operate. Phenomenal classes. The 7 and 800 classes are online, super easy. I can get you guys the links to those. Then the 300 and 400. Correct. 300 and 400. I think so. But they'll love it all. The 300 and 400 in person in depth. I recommend it. But as

as you saw from Chief there, it it takes a while. It's kind of rough, but but it's still worth it. That was so um I will get information when those come around. Those don't come all the time. Um, but the 700 800 are online. I'll get your information and I'll get you the I think it's ICS, but I'll we'll find out. Thank you. Any other questions? Okay, I believe we can move to a close session. Yeah, I move we go to close session to what was what did the words you use, Mr. B? Deployment.

Deployment of Security personnel. I think security procedure procedure. Security procedures. Personnel. Personnel. Sorry. I have a motion for close session for emergency [snorts] deployment personnel. I'll second. Second. Any discussion, questions? All in favor? We want to break just for a

a motion on the strike force or should we just leave that one? I would just leave it. I didn't think we need like a motion to table. So, I just need a motion to adjurnn. I would move we adjourn unless someone else has second. Motion to adjourn and second. All in favor? I. Thanks everybody.