Board of Commissioners - Regular Meeting

Good morning everyone and welcome. This the Wednesday, October 1st, 2025 regular session of the Nags Head Board of Commissioners is hereby call to order. If you will please join me in a few moments of silence. Now, if you'll stand as you're able and please join me in the pledge of allegiance.

I pledge algiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible and justice for all. Thank you. That brings us to the adoption of the agenda and the motion would be in order. So move second. I have a motion and a second. All in favor signify by saying I.

I opposed. I want to note uh this morning that Commissioner Bob Sanders is uh not able to be with us today. Uh that brings us to uh recognitions and we have really significant recognitions this morning. And uh we'll call Chris McGomery to the podium first. Good morning, mayor, commissioners. It's my pleasure to introduce our newest employee with the police department, Officer Ben Mcparen. Ben retired after 20 years of service with the US Army, last serving as an intelligence sergeant with Special Operational Detachment. He then began his law enforcement career with the Dair County Sheriff's Office before recently joining our staff here in Nagad. In his free time, Ben enjoys hunting and fishing. Ben lives in Mano where he resides with his wife Tina, his son Mason, and their daughter Harper. We're very happy to have him on the staff. Welcome, Officer McFaren. [Applause]

Good luck to you. Thank you, Chris. We've got a couple more, so I'll just stay. Yes, sir. Please do.

I'm also happy to recognize Sergeant Ben Joff for his 10 years of service with the town of Nagad. Ben is a graduate of High Point University where he earned his bachelor's degree in sports management. He began his law enforcement career here at Nagad back in 2015. Ben was promoted to his current position as patrol sergeant in 2022. He's one of our general instructors and is the team leader of our emergency response team. Ben is an avid sports fan who also enjoys working out and cooking in his off time. He resides in Mania with his girlfriend Olivia and their dog Remy. Ben, congratulations on your 10y year anniversary with the town and we thank you for your service. [Applause] We look forward to Ben being in this next group.

All right, Chris.

And the last one for us. It's my pleasure to recognize Lieutenant Steven Anderson for his 20 years of service with the town of Naged. Stephven began his law enforcement career as patrol officer with Naged back in 2005. In 2010, he was assigned to C working as a detective until he was promoted to patrol sergeant in 2015. Steven was promoted to his current position of lieutenant in 2023. He has been our lead farms instructor for several years, a member of our emergency response team, and also our inservice tour training coordinator along with myself. In addition, Lieutenant Anderson recently graduated from the multi-week administrative officers management program conducted by NC State. In his free time, Stephen enjoys fishing, video gaming, and spending time with his family. Steven lives in Curry Tuck with his wife Tiffany and their daughter, Tatum. Stephen, congratulations on your 20 years of service with the town and thank you for everything you do. Now we'll ask Chief Fire Chief Randy Wells to come to the podium. Good morning, mayor, commissioners, and guests. This morning, we have the privilege of recognizing three remarkable members of Nagad Fire Rescue family. Each of these individuals has dedicated 20 years of service to this community and each has risen through the ranks to earn the title of captain within our department. Their journey is a shared one. When station 21 went into service, they were then new firefighters starting out together, answering calls side by side. Over the years, they have

grown to leaders, mentors, and trusted members of our team. Before today's ceremony, each of them asked me to keep their introduction short. I'm not going to do that. That request says a lot about who they are. Quiet professionals who would rather let their work, their service, and their leadership speak for them. It's rare to see such parallel paths of service and leadership. And it speaks to the strength, commitment, and brotherhood that define this department. This morning, we're proud to honor their two decades of dedication and the lasting impact they've made made on Nags Head Fire Rescue and the community we serve. Captain Day Chris Day's story with the fire service has been one of steady commitment, hard work, pride in his craft. Over the years, he's taken on every challenge with focus and determination, growing into a respected leader who now serves as fire captain. His dedication has earned him not only rank, but also the trust of his team and the community he protects. Chris is known for his expertise and his calm under pressure. As a hazardous materials technician with North Carolina hazardous materials regional response team one, he's played a vital role in some of the toughest situations, always putting his team's success ahead of his own. He also carries the title of the certified fire investigator, another sign of his drive, growth, and his ability to serve with highest levels. Beyond the firehouse, Chris makes his home in Harbinger. His girlfriend Sarah is with us today to celebrate. When he has time away from the job, you'll find him outdoors, hiking, exploring new places, and traveling. Always seeking experiences and fresh air. Ask his co-workers what set Chris apart, and you will hear the same themes. Steady leadership, sharp focus, genuine care. He cares for the people around him. He's

the kind of leader you want in your corner. Dependable, humble, and deeply committed to our mission. Captain Day, we're proud to recognize you for your service, your leadership, and an example you set every day. Congratulations on the

Captain Kid. From an early age, Captain Wayne Kidd knew exactly what he wanted to do growing up in a family full of firefighters. His father served as a firefighter in Chesapeake along with five other relatives in the fire service. It's no surprise that Wayne chose to carry on the tradition. He often says the fire service runs in his blood and every day he shows this how much he loves the job. Wayne's story is defined by courage. Whether leading his crew on the fire ground or guiding young firefighters through training, he brings a steady presence, sharp instincts, and the confidence that comes with his living child living his childhood dream. He never take he's never taken responsibility lightly and has set an example that continues to spire those around him. Just as strong as his commitment, Wayne is not only an excellent firefighter and fire officer, he's a true student of the fire service. He's always pushing himself to learn, to improve, and stay sharp because he knows that the safety of his crew and the community and his community depend on it. His leadership is built on hard work and a deep respect for the profession he grew up admiring. And anyone who knows Wayne will tell you about his compassion. He's light-hearted. He's fun. He's easy to be around. Qualities that bring balance to the toughest days. His crew counts on his humor as much as his leadership. and his community counts on his care and dedication to every call he brings. Outside the fire service, Wayne makes his home in Mano. He recently got engaged in Neil Lawson. And when he's not in uniform, you will likely find him out duck hunting, fishing, or on the golf course taking somebody's money, enjoying the outdoors with the same passion he brings to the job. Cappy kid, thank you for your courage, your

commitment, and your compassion. You carry on a proud family legacy and while carving out your own, we're happy to have you on our department. Thank you for your 20 years of service. I'm gonna try to do this with straight face. This is still wool. Phil began his journey in Nags Head Fire Rescue September 19th, 2005. From day one, he was committed. He committed himself fully to the mission of protecting and serving others. Through his hard work and relentless drive, he's grown personally, professionally, and an ex outstanding mustache. Uh along the way, he has earned the respect and trust of everyone around him. Phil is known not only for his firefighting skills, but his calm leadership, team first attitude. He's the person you want beside him when things get tough. He's reliable. He's focused. He's unshakably humble and very strong. Uh his co-workers describe him as a caring bulldog. Very fitting. Always watching out for the citizens he serves, his crew, and the depend and the department as a whole. Outside the fire service, Phil calls Nags Head home. He's a proud father of his daughter, Elise. Um when he's not serving the community, you'll likely find him on the water when he can keep his boat running and fishing, his two favorite pastimes. Phil also brings his dedication beyond the fire service and the fire station. For the past two years, he has served as

chairperson of the firefighters relief board, working hard to support his fellow firefighters in that important role. And if you've ever attended the St. Patrick's Day parade, you may have even spotted Phil in a different uniform playing the part of a leprechaun, much to the delight of the crowd. When I asked his co-workers to describe him, the message was clear. Bill is the steady hand, the calming presence. He brings balance to every shift. He's easygoing, dependable, never seeking the spotlight. So today, we're going to shine some light on Phil. Captain Wolf, thank you for your two dedicated fire rescue family. [Applause] Ask the board to come around. [Laughter]

One at a time. Six feet tall. [Music] put you in the process. That was the Owen Mills.

He's a very good sport. What a What a truly extraordinary day. Um, thank you all for your exemplary service. Fabulous. Thank you, Chief.

When's the last time we had four 20 years? I I don't think there's been a time, Certainly not in my last eight years, there's not been a time when we've had that many. Yeah. FA pretty pretty fabulous. And I'm I'm I'm Yeah. Um just amazed by their dedication to to service and uh how fortunate we are as a town to have u people stay with us this long. All right. Shane, are you going to speak to the proclamation?

Yes, sir. Thank you, mayor and commissioners. love to talk to you today about fire prevention week this next week and u one of the things to add is just think about the impact that those three captains have had on even fire prevention week. Yes sir. Every year speaking to the public and you know just how many kids they've talked to and brought along the way because of this event.

Um but absolutely. So next week across the nation is fire prevention week. Um recognized October 5th through the 11th. We'll be doing a lot of community events next week, getting out into the daycarees, getting into the elementary schools, um helping the other towns with some of their elementary school education. Um we go from prek to third grade and provide that education to the students to hopefully give them just a little more insight into what they can do in the event of an emergency at home and how to call 911. So, it's it's a really great opportunity that we're proud to be a part of. This year's fire prevention week theme is charging to fire safety. Um, a lot that you see in the news today about lithium battery fires and the the incidents that are caused by them. Um, that is the theme this year this year for fire prevention week is to talk about the the hazards and some safety and some precautions that go along with the the the toys, the phones, the things like that, whatever you may have that are ran off of lithium batteries. Um, our open house will take place next week on Thursday night, October the 9th. Um, we'll start at 5:30 and we'll end at 8:00 p.m. Have a lot of things to do for the community, for kids and adults alike. Um, we'll have food, of course. We'll have our equipment on display from all the tools that we use to our vehicles. Um, all of our staff will be there to to to help with the education that we provide. We'll do fire extinguisher training. Uh we'll have a a station set up specifically for the lithium battery education. Uh we'll also have the jaws of life and a station that you can actually put your hands on those tools and cut some material. So we're super excited about it. Um we're getting everything ready and we are really hopeful that the community will be able to come out and support us um and just spend a little time with us and learn about the job that we do. So thank you for giving me the opportunity to speak about that and um I appreciate the the proclamation that you all have for us

here. All right. Thank you. I will be reading the proclamation. I'm glad we get to play with the extraction tools again. That was fun last year. Uh proclamation declaring fire prevention week October 5 through 11, 2025. Whereas the town of Nags Head is committed to ensuring the safety and security of all of those living in the town of Nags Head and visiting. And whereas fire remains a serious public safety concern both locally and nationally, and the presence of lithium ion batteries in many household devices introduces unique fire risk. And whereas most of the electronics used in homes daily, including smartphones, tablets, laptops, power tools, ebikes, e- scooters, and toys are powered by lithium ion batteries, which if misused, damaged, or improperly charged can overheat, start a fire, or explode. And whereas the National Fire Protection Association reports an increase in battery related fires, underscoring the need for public education on the safe use of lithium ion batteries. And whereas residents should follow three key calls to action. Buy only listed products, charge batteries safely, and recycle them responsibly to prevent battery related fires. And whereas lithium ion batteries store a large amount of energy in a small space and improper use, such as overcharging, using off-brand chargers without safety certification, or exposing batteries to damage can result in fire or explosion. And whereas the proper disposal and recycling of lithium ion batteries helps to prevent environmental hazards and reduce fire risk in the home and community. And whereas the town of Nags Head's first responders are dedicated to reducing the occurrence of fires through prevention, safety education, and community outreach. And whereas the 2025 fire prevention week theme, charge into fire safety, lithium ion batteries in

your home, serves to remind us of the importance of using, charging, and recycling lithium ion batteries safely to reduce the risk of fires in homes and communities. Now therefore, be it resolved that I, Ben Cahoun, mayor of the town of Nagshead, do hereby proclaim October 5 through 11, 2025 as fire prevention week. All town residents and visitors are invited to attend the annual Nags Head Fire and Rescue Open House held at the Douglas A. Raali Fire Station 16 on Thursday, October 9th, 2025 from 5:30 to 8:00 p.m. This being the first day of October 2025. Having heard the proclamation, a motion would be in order. So moved.

Uh I have a motion. Is there a second? Second. I have a motion and a second to adopt. All those in favor signify by saying I. I. Opposed. Great. Thank you. Look forward to seeing you all next week. Yes, sir. You're welcome. Thank you. That brings us to public comment. I turn it over to Mr. Lighty.

Thank you, Mr. Mayor. Uh at each regular meeting, the board of commissioners welcomes members of the public to provide uh comment to the board. It's not an opportunity for dialogue, and the board rarely responds to public comment, but anybody who wishes to address the board with any matter of interest or concern. Uh this is your opportunity to do so. If you will start by going to the podium, telling us who you are and where you live, and then addressing your remarks to the board. Also, we have a public hearing uh later on the agenda this morning. If you're here to provide comment for that public hearing, you should just reserve your comments until we call that public hearing. But for anybody else, this is your chance. So, if anybody would like to address the board, uh please go to the podium and and tell us who you are. Anybody seeing no takers, this will conclude the public comment session.

Thank you, John. That brings us next to the consent agenda which you have before you only four items this month and a motion would be in order. So move. I have a motion and a second. All those in favor signify by saying I. I opposed. Thank you. Uh that brings us next to public hearings and um Director Kelly Wyatt and John Lighty.

Thank you, Mr. Mayor. At this time, we will begin the public hearing for the uh board to consider uh a text amendment to the United to the unified development ordinance. um to comply with uh changes that have been mandated by state law that require local governments to reduce the width uh of a parking space. And we'll begin with the presentation of the staff's analysis presented by uh the planning and development director, Kelly Wyatt.

Thank you so much. Uh good morning, mayor and commissioners. Um as stated, uh this is just a text amendment before you this morning um related to our parking standards. Um, it's driven by changes to the North Carolina General Statutes that now require local governments reduce their minimum width of their parking spaces to no more than 9 ft unless it's a handicap, parallel, or diagonal parking space. Um, currently our UDO requires 10 feet in width. Um, and we have a depth of 20 feet for commercial and 18 feet for residential. Um, and this amendment would require that we reduce that 10 ft down to 9 ft. So, we would be looking at 9 by 18 for residential and 9 by 20 for commercial projects. Um, historically we have required the 10-ft spaces. Um, put this in your staff report. We are a beach town with a lot of large vehicles, SUVs, trucks, roof racks, coolers, kayaks, the works. Um, and we do have a high turnover of vacationers that are coming in loading and unloading their gear. That 10- foot width has served us well. So, reducing it to nine um does give us some concern, but we obviously don't um really have an option in this scenario. So, that being said, when the planning board heard this at their um August meeting, they voted unanimously to recommend adoption, and staff would recommend adoption as well. Happy to answer any questions that you may have. I do have the ordinances um on the screen. The table you see now is for our residential parking standards. Um and then we have our commercial listed below. So you can see there anywhere we had a 10 that's been reduced to nine.

Great. Thank you, Kelly. Thank you. All right. Any questions for Miss Wyatt? All right. Anything else, Kelly? That's all I have. All right. Thank you, ma'am. Uh would any member of the public like to comment on this proposed text amendment or anybody from the planning board? Does the board wish to receive any further information before uh passing on this mandated amendment? All right. At this time, we will conclude the public hearing and the board may deliberate on the proposed text amendment. I do want to ask John. Yes, sir. This is an example. We we really have no wiggle room on on this.

No, you don't. And it's unfortunate because as as Kelly pointed out, this is an area that tends to have a on on average larger than the typical passenger vehicle. And um but anyway, yeah, everyone's everyone's in the same boat on this ordinance. Yeah. All right. Um having heard the the public hearing, then I guess a motion would be in order. make a motion to approve as presented. Okay. Is there a second? I'll make a second. All right. Any further discussion then?

I just would like to add that I agree with the town staff. I I like having that wiggle room. I think that's served as well. And this is a great example of a blanket bill not fitting the needs of each municipality. Yeah. Yeah. It is another example of, you know, the legislature doing things um where they they really should leave it up to to some degree up to towns uh to determine their own courses of action on things like this. Um all right, all those in favor signify by saying I

I opposed. All right. Thank you. Thank you, Kelly. Thank you, planning board for addressing that. Um, and Kelly, you're there for an update.

I am. Um, next up is our update from the planning department. Pull this up on the screen so we can kind of go along together. Um, but the planning board's last meeting was on September 16th and they had um several items on their agenda. We discussed crowd gathering permit updates um, and If you recall that we were reviewing chapter 4 um of our town code as it relates to crowd gathering um permits and the entire permit process. Uh these updates were aimed uh at aligning the ordinance um from chapter 4 with what we have in terms of what we have in the UDO and specifically it speaks to the designated public event site. Um that is not part of chapter 4. That's a within the UDO. So, it did trigger the need to go through the planning board process um which is a little separate from what we're dealing with with the other portions of the town code. Um at any rate, the goal there was to align the permit process, the amount of days we should have a permit in hand um prior to the event occurring to ensure that we have adequate time to review it. Um the planning board did recommend approval of that text amendment. So, you'll be hearing that at your November 5th public hearing um segment. Um the board continued to review and discuss the commercial outdoor recreation overlay district. Um executive director for the Outer Banks Visitors Bureau, Lee Nettles, was present. Um and he gave the planning board a presentation on the event site boardwalk. Um after that we had our deputy planning director Joe Costello provide an update on our initiative with the commercial outdoor recreation overlay district. I won't go into that because we actually have a great presentation from Joe coming up later on

the agenda. So he will touch on that. Um staff did take um the time to reinitiate discussions exploring ways to integrate workforce housing and multif family development into properties that already have existing commercial developments on them. So looking at um potentially adding second story units um multif family units to an existing um shopping center or even allowing a detached multifamily unit on that um shopping center site. um or any commercial development for that matter. Um we did open the door to that, provided some information on where we left off with the multif family working group. Um went through an option that really worked through floor area ratio in terms of determining what's currently on site um and then the density as to what we would allow moving forward. It was a very initial discussion. We'll be doing um deeper dive into that in the coming months, but I did want to make the aware that we are re-engaging that conversation. Um coming up for the planning board, their next meeting is going to be on October 21st and we do have a pretty good agenda um to move through there. We have consideration of special use site plan amendment um for the Knack Head Church. It's going to be a parking lot expansion. We actually heard this back in 2023, but that approval has expired. they're now ready to move forward with it. So, they want to um have that reapproved. Um also a consideration of a text amendment um from Albamoral and Associates on behalf of Outerbank Sports Club. They would like to expand their fitness gym to include a two-story addition, an outdoor gym area, and also a tennis court. Um we have another site plan to review as

well that's going to be um also by Albamarl, but on behalf of Coastal Bluewater and TWW's outfitters, um they are looking to do a storage expansion between their existing buildings. Uh you've got a principal building, your retail building facing 158, but then you have a storage building behind that. Um they are looking to um essentially connect those buildings with some storage and um that will be on the planning board's October agenda as well. Um, we're going to have some text amendments that we need to go through with the UDO pertaining to the flood damage prevention ordinance. Um, we need to clarify the town's elevation standards with regard to freeboard. Um, as part of our CRS process, we did realize that there are some updates that we could make that would provide better clarification and specify what um, our one foot freeboard requirements are. So those will be coming through um the planning board next month or this month rather. Um board of adjustment, we did not have any items uh for the board of adjustment this past month with regard to the septic health um uh septic health advisory committee. Uh we're continue continuing to advance the no interest septic repair loan. Um the town's project scope will be going to the division of water infrastructure today. I won't um go too deeply into that because I do have another brief um presentation to give to you on the DWI submitt which we're about to have. Um but I did want to take a minute to recognize um Isabelle PA. She is our intern that we have with us through November. She's from UNC Chapel Hill, a rising junior. Um, and she's been wonderful helping us um with our septic

health advisory program, brainstorming new ways to communicate to folks um via social media and things like that. So, she's been wonderful. Thank you very much. Um, moving on, the Estrin shoreline management plan. Again, you have an update later in the meeting, so I won't dive too deep into that. Uh, sand relocation that season is getting ready to ramp up. Um that season will start on November 17th. We're going to start taking applications for sand relocation on November 1st for review purposes only. Uh there'll be no equipment allowed on the beach until Monday, November 17th. Um we are hosting tomorrow night um October uh 2nd here in this boardroom a um actually I'm sorry the sand relocation workshop is going to be October 13th. We have another workshop in here tomorrow. Um but so that's going to be for our equipment operators um who um we want to ensure they understand the parameters of the sand relocation program. It's also available to homeowners um if they want to come out, learn about it or any information about the um dune management cost share program. So um and again uh sorry for misspeaking earlier that's going to be October 13th 5:30 in this room. Um Dowy Park events. Um we do have the art mass project ongoing. Um the art panels have been removed this season. They won't be coming back until spring um just due to weather and whatnot. But um our four original art panels were getting some wear and tear. So when we see those come back in spring, those will be brand new. Um and then we have two more panels that we anticipate to go up um from two other local artists, Noah Snder and Brent

Nolyer. Um the farmers market wanted to mention here that we did put a survey out to our regular vendors and our rotating vendors. Um, and there's an item on your agenda a little bit later where we'll go through the responses that we received from that. Um, we do have Paige Griffin, our event coordinator here today. She's been busy. Um, she's always busy, but she's been um, unusually busy getting our holiday markets and activities for a tree lighting ceremony together. um and working on uh the process for having the um application for holiday markets going live. Um and that is going to be I think I put it in here. Um yep. So our holiday application uh vendor package uh you can apply to be part of that on Wednesday, October 15th from 8:00 am to 10 a.m. will be the window that it's open. Um, and you can get more details on that on the town's website. And couple of new things going on. Um, the Outer Banks Women's Club requested to put a free little art gallery or flag at Dowy Park and the art and culture committee was really excited about that, expressed a lot of um, support for that. So, we'll probably see that going up soon. And yoga continues um through October 28th. We have movie this coming Friday, Hocus Pocus at DY Park. Um, that will start at 7 and that's going to be in conjunction with the Nexad Elementary School pumpkin. That's all I have. Really nice visual.

Nice. Good. I'm glad that's in conjunction with the pumpkin festival. That that should work pretty well. Any com questions for Kelly? Thank you. Great. Thank you, Kelly. Thank you. And I think you're continuing.

I think I am. So, next up I have a presentation um related to the our uh division of water infrastructure septic loan scope submitt um go ahead and pull this packet up. So, this packet is actually due um to go to DWI today uh to meet the schedule that they that we were provided for um the interest um the interest to fund requirements. If I can blow this up more legible. Okay. Um so, I know we've updated on this occasionally, but Just a brief background. Earlier in the year, the town was awarded $500,000 through the North Carolina Clean Water State Revolving Fund. Um, and this was to launch a zerointerest loan program for residential septic repair and replacement. Um the goal of this was to help homeowners in high-risk environmentally sensitive areas um repair failing or vulnerable systems um which we know is a huge effort towards protecting our groundwater and surface water. Um in response to the letter of intent to fund for the program uh we needed to create a scope um for how we're going to administer the project um outlining how would we how we would implement the loan how the vulnerable properties would be identified. Our process for ensuring compliance with federal requirements for um the Davis

Bacon Act and prevailing wage requirements and for the American iron and steel requirements. Um working alongside the Septic Health Advisory Committee um and a lot of input and guidance from Deputy Town Manager and Finance Director Amy Miller um we were able to pull this together. Um so I will run through it very quickly. Um this is just our cover letter where we're outlining broadly um what the submitt packet entails. Um and then diving into the narrative of how we will administer the program. Um the planning department, finance department, and town engineer will all have rules and how we roll this out. Um but this specifies how we intend for that um to flow through the department. Um we gave some background material on how we identified our high risk and vulnerable properties. If you remember essentially um we identified properties that were adjacent to water bodies um marshes, wetlands, things of that nature. Uh looked at their history in terms of maintenance of their septic tank through records that we were able to um acquire through environmental health. And then we added another layer where we were really focusing on properties who had an elevation of three feet or less given that those lowerlying properties um may have more interplay with groundwater. Um so we outlined that in our narrative as well. Um we also did include that vulnerable population such as the elderly, disabled and low income would also be prioritized in addition to those people um those properties that the other criteria. Um, section three uh talks about how we

intend to comply with Davis Bacon wage requirements. Um, this is where I mentioned earlier, we actually have a workshop in here tomorrow at 5:30 for our septic repair contractors to walk them through um how to go about compliance with Davis Bacon and American Iron and Steel, what that's going to look like in terms of certified payroll to determine if some of these septic contractors even um have an interest um in taking on um projects um compliance and implementation. Um how we intend to pre-qualify the contractors through this workshop um have oversight, maintain documents on site, things of that nature. Um and lastly was just the program procedures. Um, we would run this very similarly to how we run the uh current low interest low program. Again, this one's no interest, but it would basically follow those same guidelines. Um, we would have our application come in uh with permit from health department. Um, and then the finance department would work with getting the loan terms together. Um, and then we would just proceed in the same fashion that we do um, currently. So, I won't spend a lot of time on these, but I did want to show that uh staff has been working on a lot of good information here. We have a um contractor certification compliance form for Davis Bacon and American Iron and Steel. Essentially, um it's their information with a checklist that they understand those requirements. Um also contractor guidance for Davis Bacon and American Iron and Steel, kind of like an FAQ for if they have

questions about it. Um guidance um for contractors also um in terms of the Davis baking qualifications for septic work. This gets into the wage requirements specifically um and executive order essentially saying that anyone doing work under this program would have to be paid minimum wage. Um and that's something that would have to be certified for anyone doing under this loan. Um, we included the actual wage determination information for people's interest. Uh, we have a copy of the weekly certified payroll form. It looks complicated and overwhelming, but hopefully we have contractors out there willing to um undertake that. Um, and then we also have homeowner guidance and uh an application that we created specifically for this. Um, also included in the packet was just a more detailed analysis of our methodology um, for honing in on those vulnerable properties or those high-risisk properties. Um, so that's included in our packet along with some mapping. Very excited um to to get this out the door today. we should hear back from DWI if the scope was um adequate and what they were looking for um by December 1st and then I think at that point we can start um making contact with our homeowners and implementing the loan at that point.

So I'm happy to answer any questions that you um so this workshop is tomorrow. It is um do you do you have any pre-indication of how many contractors might be interested in show up for this. We do. So, our environmental planner, Connor Twitty, called um everyone that he knew and we're up to 11 to 13 contractors that are willing to come tomorrow and listen to it. Um, a lot of them they're, you know, they're just a oneman show and this might be overwhelming. Um, but for those who, you know, who have payroll, who have a larger business, they're very interested in it.

It's actually a little easier if they're a oneman show in terms of what what they have to do. I I I I just hope that, um, you know, you'll be able to overcome the, you know, people are going to hear Davis Bacon, um, and they're they're going to be ler, but um, I've dealt with it on projects. It's not that difficult on small projects. So, Um, I hope that you have some success sort of getting over that hurdle with with them. It would be nice if um, one of the contractors sort of became a champion for this, you know, understood it and and and became a a champion for this. I think this would probably help help quite a bit getting getting those folks on on board. I understand the money comes with the strings attached. Um, but I I applaud staff's effort to, you know, get contractors on boarded with this and and hopefully make the program work. Um, because it's the that's the only way it can be done with this pool of money. I understand that.

Yeah, I think I think it will be, you know, ideally we can go through the workshop process, have them understand it, and once they understand the process for one job, we can just implement that, you know, with jobs to come. Same with the American Iron and Steel. There's really not a lot of material um that would qualify. So, you know, staff's happy to do the leg work there as well. We probably know the tanks coming from here locally.

Right. So, one one other question um before I pass it to the other board members. So, what is the town's actual burden in terms of receiving and processing paperwork? In other words, is it the town that is going to receive um the payrolls and review them or are you going to audit them? Are you just going to have the contractor certify and have that on file?

So, um it's my understanding and Amy may need to jump in, but the contractor will certify, but there is a responsibility on our behalf at least um for each new contractor involved to um understand where it is they're getting their materials, keep the documentation, receipts, information that their materials are Americanmade. Um, and in terms of Davis Bacon, we can do incremental check-ins or audits. Um, but prior to each job being completed, they will have to submit those certified payroll sheets.

So, they need to keep them um for a set amount of years, but we will also have them as well. Commissioner Sears Kelly, just like um the beach replenishment that you do, would there be a list of contractors that have been certified for the public?

Yes, that is exactly what we're hoping to do. Um so that you know even now you can go online like you said with Air Sand and with our low interest loan, but we would have a a different um uh sheet for contractors who have been sort of pre-qualified to do work under this DWI loan. Thank you, Commission. Um, no questions, but I actually was speaking with a septic contractor just two days ago who brought up the meeting and was excited to attend. So, I expect that we'll be well attended. Very excited. Thank you.

All right. Thank Thank you, Kelly, and staff. Um that brings us to the U market vendor survey. We have a PowerPoint presentation um to hopefully roll through this pretty quickly. Okay. So, mentioned this in the director's report. Um, but after our 2025 market season, we did want to send this anonymous survey out um to all of our regular vendors as well as their rotating vendors. It ended up being about 72 total. uh we had 28 responses so almost half of the group of regulars that we have. Um and the goal was just to measure satisfaction and gather some candid feedback um to help guide uh future markets and see if we need to make any improvements anywhere. Um so this slide is about overall satisfaction. Uh vendor satisfaction as you can see is pretty high. About 90% were satisfied or very satisfied with their experience. Um and there were just a few outliers uh reporting dissatisfaction. Uh the next slide uh is what vendors enjoyed most. This was an open-ended

question so I just tried to put these into themes. Um, but we heard that there was a really strong organization, helpful staff, um, specifically Paige and the volunteers. They noted a sense of community among the vendors, um, and creating meaningful connections with both the locals and the visitors. Um, and sales and exposure were also cited as being positive. The next slide um speaks about challenges that were faced and again we put these into themes. Um the biggest pain point was weather which obviously we can't control. Um but that is a reality for outdoor markets. Um the parking and setup flow was also mentioned. Uh vendors talked about communication when there was last minute scheduling changes. Um and concern about competition and vendor placement. Um this next couple of slides relate to um communication uh organization and fairness. So we have this chart. We kind of break it down into the numbers um for this slide. Um I'll leave it right there. But nearly all the vendors uh felt that expectations and policies were clear uh were communicated clearly um and that that they could comfortably approach staff. Um fairness got high marks overall. Um but we do believe that uh perhaps some frustration with people's booth placement um influenced uh their decisions on um fairness.

But uh here's slide related to expectations policy communication. This one deals with are you comfortable approaching market staff with questions or concerns. Um as you can see uh the majority were very comfortable. Did you feel all vendors were treated fairly and equitably? Um same uh predominantly um everyone where it was comfortable. Um and then how would you describe your sales this season? Um most people stated that they were higher or about the same. Um we did have some lower as well. Um what markets were your strongest for business? Um, as always, sales seemed to be the best through the month of July. Um, most vendors reported a mix of local vendors um and visitors of locals and visitors. So, that's a good sign that we're serving both the community and the locals. Uh, vendors also felt that advertising was effective. Um, but they did suggest boosting social media and perhaps exploring vendor spotlights. Um, this was just talking about uh what methods our vendors use uh to advertise their products. And then this question, are you interested in attending the 2026 Dudy Park summer market? Um, the majority of people definitely are interested. Um, and then we have uh one no and one maybe. So by and large people seem very satisfied um happy with the

market and um complimentary about the atmosphere of the market. So uh the next slide speaks to um ideas for improvement and again we kind of group them into themes but suggestions were to keep the market curated and high quality but to balance vendor types. um revisit market hours to beat the heat. Um people were saying that between that noon and 1:00 time um it does get very hot out there making it difficult for that last hour and for um tear down. Um improving parking and loadin rules and enhanced day of communication um day of communications and enforcement of rules. Um, one thing to that is we do have a requirement that um, once the vendors get their booth set up and unload their products that they then move their vehicle to another location, freeing up the parking lot at Dowy Park for customers. Um, we do really well, but sometimes people don't. Um, and I think having a better awareness of who's not that and who does uh who we do need to push to to move your vehicle. Um so that that makes sense. Um that that was mentioned. See what changes. Uh this is just a continuation um of things to improve. Um and then looking ahead uh we do want to host an after a an afteraction session with our vendors to review the survey. Hopefully more candid communication and feedback and an

opportunity to work on some of the improvements together. Um, we do have a meeting scheduled for Thursday, October 9th here in the boardroom. I believe that's going to be at 10:00 a.m. Um, we've invited the Committee for Art and Culture to attend that meeting as well. Um, we did hear that some of our vendors um don't know who is on the committee and question if there is a committee or if it's just Paige and I in a bubble. So having the committee actually here will be helpful. Um and obviously if anything comes from the survey from our afteraction session um that creates any notable changes, we'll bring that back um to the board as soon as possible. We do an update in March, so we'll bring it to you then um no later than March. But hopefully it seems as though things are going well, but if there are any changes, we'll make sure that you know.

Thank you. I I appreciate the fact that you surveyed the vendors. I think that's an excellent idea. Um and that you'll have an afteraction report. I I might argue that that probably should be an annual um thing. um and that you know the afteraction report following the survey can then sort of focus on the problem areas to the extent that there are um it's sort of gratifying that the goals of the vendors in terms of what could improve I think fairly closely align with the town's goals and the committee's goals in terms of what they want to see um u some of those some of those issues are going to be difficult you know parking is a parking is a limit that's really going to be that that's sort of a that's sort of a fixed element. But um and um you know I would also caution vendors to be careful what you wish for because some of those resolving some of those issues means somebody's not going to be able to come back if you um if you address some of those in terms of the number of vendors and duplication and whatnot. It's a one of the nice things about the market is how lively it is. you know, it's just a it's just a really great uh event. The camaraderie between the vendors is is is something that I really appreciate and u and uh I'm I'm glad to see that that was one of the things that they addressed as well. So, Commissioner Lambert, any questions or comments?

Thank you for Commissioner Seers. No, great job by Paiging yourself. Okay, great. I did want to mention Paige is here, so if you have any questions for her. Okay. Y great. Thank Thank you. Thank you. Um, and that'll bring up Joe.

Hello. Good morning, mayor, commissioners. Um today just going to give a brief update on our progress with implementing the estuary and shoreline management plan. The northern two sites were still reworking with our consultant looking to get something that's implementable with the southside road section. We're really just looking at the burm and a project adjacent to the the roadway. Um but we've had a lot of progress on the Harvey site which appears up here on the screen. Um, we got concept designs which we took to the tourism board last month. Then, um, had a follow-up stakeholder meeting with users of the site, people who kite board and sale. You can see their um, input has been brought into this design. Um, one of the comments we heard from tourism board representatives was concerns about the view shed off of that new nice gazebo which is going to be used for weddings and events and photos. So, some of those offshore breakaters were scrapped and we are looking at more of an inshore nearshore sill instead. And then um we heard from the users of the site that people really value that deep water channel right off of Harvey that kind of runs adjacent to the Miller's dock. People, you know, typically get out that way. And then what's not on this design is the two islands. People really want to get around those islands. So sort of this second corridor was less important kind of behind the gazebo as was originally conceived. and um you know with those offshore breakaters removed there'd be sort of more of a direct channel to to get out. So that was some of the feedback we heard and next steps is really getting more input from the

tourism board on on the types of materials and and then the engineering work is is ongoing and um look forward to schematic design some point this month. and remind us the timeline for construction for this. Um, my understanding is we have to be under contracting construction beginning at the end of June. So, construction would take place fall of next year. Okay. All right. Very good. Thank you, Mr. Sears. No questions, Mr. Great. How many uh folks were in the user group that um gave feedback?

Um, we had three. Um, we had uh Mr. Brad Kerry who owns the adventure park and then um Robert Nch represented Kite orers and then um gentleman representing the sailing community. It was Billy Mosley. Okay. Okay. Cool. Good. Good. All right. Small group, but a group that I believe to be knowledgeable about those those communities. So, that's that's good to hear. Thank you. Um and then yep.

Yeah, I I'll just keep going. Um next update is is on the commercial outdoor recreation district. Um we've been talking about planning board level and had a presentation last month to you all. Um just conceptually about what we've um been talking about as far as making zoning more flexible to allow to to align with the comprehensive plan which includes adding group development and mixed use development as possibilities and incorporating commercial outdoor uses w with those concepts and then um extending the boardwalk from the southside event site to the outlets. We had a holder engagement meeting at last month's planning board. Um again sent a letter to every property owner within the commercial outdoor recreation district. We had a couple people show. Everyone who did show was spoke in favor of the boardwalk and the concept um o overall the the zoning and sort of integration of uses as as was sort of envisioned in the comprehensive plan. Um the Brian Wilson, the owner of Millers, spoke about sort of creating an atmosphere and sort of the logical connection that a boardwalk would bring. The property manager of the outlets also spoke in favor of it. Um since that meeting, I had a conversation with um Mr. Collector who is affiliated with the Jurassic putt. He also spoke in favor of an extension. So at this time I think next steps would really be having you know maybe more specific conversations at the planning board level about text amendments to start implementing this concept and potentially programming funds for a boardwalk in the future.

Okay. All right. Very good. Yes. Um, I attended that meeting and it was great to hear the feedback, but I understand we did send a letter to everybody and I I know that we've done workshops in the past and we have really great attendance when we do workshops and I was going to suggest that the next step on this would be possibly to have a workshop with the BOC and the planning board and hopefully get more attendance and also more feedback. Um, I think when we've done workshops in the past, like I said, we've had good attendance and maybe that would hopefully kick up some more feedback for us as we move forward. Okay.

Okay. Good. Um, do we need to let y'all do a little more work before we do that or are we, you know, a month or two or a couple of months away from maybe doing something like that or what do you think? Um, that would I would say. Yeah, I think um maybe another month would be good to just facilitate, you know, a well thought out. Okay. Very good. Thank you, Mr. Sever. Okay, great. Thank you. Appreciate it. U let me ask our muffin and nickel folks. Are y'all ready? If we give you a couple of minutes,

you ready? Actually, we're going to take about five minute recess here. Good, please. And then give you all time to get get going.

Oh, wait. Got to wait for Andy. Here he is. Okay. All right. We still ready? All right. All right. So, the board has returned from its break and we will proceed with um item H1, our presentation of the beach monitoring survey. David,

uh good morning, mayor and commissioners. Uh annually, the town conducts an annual uh beach condition survey. This is comprised of landbased and hydrographic surveys along the Nourish project area along with uh points to the north and south. This data is analyzed and an annual report um prepared uh and this year it's um with our engineering consultant Mafa Nickel and um this this is in accordance with our beach maintenance and monitoring plan which is primarily done for FEMA eligibility but it also aids in the planning process for future nourishment projects as well as going ahead and tracking the condition of our beach um with our nourishment triggers which are noted within our beach nourishment master plan. So I'm going to bring up Dr. uh Beth Shidone from Mafet and Nickel uh to go ahead and report on the survey which spans from October 2024 to June 2025. Thanks so much um David. Um mayor, commissioners, um happy for the opportunity to speak with you today. As David said, I'm Beth Shadone in the Raleigh office of Moffett and Nickel. Um and I'll be sharing the results of the annual monitoring survey. Uh here's an outline of the talk. I'm going to review quickly the survey transexs, the dates of the survey, the methodology we use to evaluate the shoreline and volume change, and then summarize the findings, including the status of the beach nourishment master plan triggers. As David said, I'm going to provide a brief update on the planning for the town's next beach nourishment project and then we have

some time for questions if the board um would like to ask some questions. This slide shows the um monitoring survey transexs. As David mentioned, um the town conducts this survey um along the nourished oceanfront, which is the area shown in green that has had previous placement, as well as um all the way north from Bonnet to the to the town boundary on the north side and then south of the town boundary down to Oregon Inlet. Um, this year's summer monitoring survey was conducted in June from June 16th through the 22nd of 2025. This slide is primarily just an example to show how the shoreline change is measured. Um, at this our methodology is to use the elevation of the mean high water contour which is 1.18 ft um, NAVD88 and just compute the difference from one year to the next. Um, in this case that's shown here, there was about 80 feet of shoreline change between the blue and the red survey dates. We also do an assessment of volume change and that is done above different elevations as shown in this graph. Um, first to capture the changes in the dune, we measure the volume above the plus six foot contour. um that gives us insight into that protective dune and how that is performing for the town. Then we look at the dry beach changes above the mean high water contour. Then the rec what we call the recreational beach. So that's to kind of where people would be swimming out to the minus 6 foot NABD8A contour. Then um out to the

outer bar which um is elevation minus4. Um this outer bar is kind of where we think all most of that um protective function of the beach profile where that volume is that's um you know causing waves to break on the outer bar. Um the dune is resisting storm surge and wave over topping. So that portion of the beach is the primary portion that is providing that storm resistance. Um we compute down to what's called the depth of closure which is the depth at which waves are normally moving sand. Um that in the town's case is at elevation minus 19 ft in AVD88. And we do compute changes out to the minus 30 foot contour which is kind of the maximum depth of of potential closure. So that's kind of just what's happening more offshore. This slide shows the wave activity that happened between June 2024 and June 2025. Um, as David mentioned, there was uh the June 2024 survey and then there was, as y'all will recall, the October 2024 survey just to assess what was happening. Um, the PTC8 happened in September. um between those two surveys, it actually turned out, as you'll recall from October, that the town didn't lose um sand from the system in that PTC8 event. Um which is somewhat of good news. Um and then those the June 2025 survey. And what you'll notice here is that there really were not over this season there were not that many very high wave events. Um there's only four that are above 10 feet. So really that's

um not typical. Um there's usually more larger events. Um and this shows two wave roses. The one on the left is the wave rose from June 2024 to June 2025. And then the right hand side is kind of that long-term typical record all the way from 1997 until June 2025. And so you'll see typically um the town's environment is such that w predominant waves are more straight from the east. Um there's norers and larger waves coming from the northeast and some waves coming from the eastsoutheast. Um what was a little bit different over this past season is that waves were predominantly from the eastsoutheast uh more so than the east and so um that's I think maybe one of the reasons why uh the measured erosion wasn't as large as typical and in fact the town ended up gaining sand in some of the elevations. Um so this plot shows um bar graphs of um the elevation those volutric elevations the changes um by reach. So starting at the left um you'll see Nags Head North and that's from East 8 to Bonnet. Um reach one is from Bonnet to Governor Street. Reach two is Governor's to James. Reach three north is James to Limulus. Reach three south is Lim Limulus to And then reach four is is lon all the way to Macall and then the national seashore is from McCall down to Oregon inlet. Um so what I would like to point out here if you see the yellow bar that's very positive that shows accretion in all of the reaches above

the minus14 contour. So that is the limit of the outer bar and that's as I said the sand we consider to be providing most of the protection against storm impacts. Um the orange bar which is much smaller and um looks a little bit red on the screen is the is a change above the plus six. Um so that's kind of your dune changes and you'll notice those are negative across all of the reaches except for reach two. Um with reach three south and reach four being the the largest losses in the dune. Um the purple is the dry beach change above the 1.8 1.18 and then and that also is negative across reach three north reach three south reach four and reach one. Um there was accumulation in the drive beach in reach two and re and then next head north. Um, so and then you'll I'll obviously notice this teal bar which is very negative. So that's the change above the minus30. And what that is telling us is that there was a lot of losses out past um out past the minus19. So the the very offshore sand um that's out past the so uh the depth of closure has actually probably moved either along shore or offshore into deeper elevations. And these are just some example profiles to kind of walk you through those changes. Um transct 855. Um, this one shows basically dry beach erosion and then some some accretion in

the dry beach, but then oops um deposition on the shore phase. So essentially in that underwater portion of the beach there's deposition and then you see this sandbar has actually moved offshore. So it's been it was over here and then moved further offshore and then you see this loss in the offshore where the red is. Um and similarly on the other one um there's shoreline recession as the beach profile basically flattened out um with sand being lost from the dry beach and moving into the nearshore sandbar moving offshore and then some losses out in the offshore. And without really doing any sort of like modeling or further analysis, we really don't know exactly what's happening out there. Our theory is there's potentially some alongshore processes that could be happening out there. Um this is just kind of the same information in a table format. Um just wanted to point out um these negative changes in the volume in the dry beach and all of the reaches except for um reach two as you saw in the bar graph. These are just kind of the table version of that. Um but then if you look at the cumulative volume change above that depth of closure which is kind of what we do monitor um for purposes of the FEMA beach maintenance and monitoring plan that's the active system. Um if you look at the overall total um within the nourished oceanfront there was a gain of almost 70,000 cubic yards. And if we go extend that out to the monitored oceanfront, there was a gain of about 263,000

um cubic yards. And that that's about 2 cubic yards a foot within the nourished oceanfront of accumulation and about three and a half cubic yards per foot um if you go all the way out to the total monitored ocean front. Um so generally that would not be expected to be a positive number. In fact, between June 2023 and June 2024, the nourished ocean front lost 9.2 cubic yards per foot and the total monitored ocean front lost almost 10 at 9.8 cubic yards per foot. So some of that material has moved back into the system um during this June 24 to June 2025 period. So take home message from this table is that this was not that bad of a year. It was a fairly stable year for the town's beaches. Um, this one, uh, this slide shows the cumulative volume change above the plus six. Again, that's the dune changes since before the nourishment project in 2019. Uh, and so essentially there's a net gain in the dune in every reach in the town except for reach four at the very south side of town. Um, So those dunes compared to pre-nourishment status have grown in all of the reaches except for reach four. This one is the shoreline change. Um this all the bars go from left to right in time. So again from the postnourishment um all the way through the June 2025. This green arrow by reach three south just shows that this was kind of a dramatic change that had happened where the shoreline actually went landward of where it was before the 2019 nourishment

but that actually recovered back to approximately the same position as before the 2019 nourishment by the time of the June survey. So in October that shoreline had receded but by June it had recovered again. And you see something similar um in reach 4 where the the you can almost not even see the bar that was there from the October survey um but it has recovered back since the June 2025 survey um this is the total um nourished oceanfront volume change above the minus19 um compared to the pre-nourishment um reach one and reach two um have gotten additional sand um the pre-nourishment um levels. But in contrast, reach three north, reach three south, and reach four have um lost sand since before since um lost the place sand um some portion of the place sand with reach four having lost the most at 56% of the nourish material. Um this one shows um instead of by reach. You're used to seeing these plots be, you know, the reaches on the on the um x- axis, but this is the elevations and it's over the entire nourished oceanfront. Um so you can see above the plus six how the dunes have changed. Um those um those have increased mostly I mean they've net increased since the um nourishment condition of course, but between um October of 24 and June of 25, they did decrease a little

bit. Um but still in a better situation than just p just after the um a just after the nourishment project in August 2019. Um the above the mean high water and above the minus six have both loss material. Um when compared loss material compared to what was placed um in the 2019 project. Um there's a little bit of gain. The 2019 project is sort of this you can kind of that's the green bar. Um there's been a little bit of gain above the minus14 um and and some additional gain above the minus19 when compared with what was placed um in the 2019 project. So this slide here shows the status of the um nourishment triggers associated with the master plan by reach. So we're back to the reaches being on the x axis and the volumes on the y axis. Um overall uh the oceanfront um minimum profile volutric trigger is 464 cubic yards per foot. Um there are variable triggers by reach which are shown in the dotted lines. Um and for the in general um all of the reaches are above those master plan nourishment triggers. Um but it's also useful to kind of look at every single profile across the beach and compare them with the triggers um which we're doing here uh for 2025 only. Um so the town still does have protection um against a 25-year storm. However, in the localized areas um there are individual transexs that are below the triggers and

those are shown in red and then some are getting close to the triggers which are shown in sort of orange yellow color. So these are the summary or key takeaways. Um so this period had lower than usual wave heights and more waves coming from the eastsoutheast and we believe that likely contributed to um milder than usual volutric changes with a net increase above the minus 19 instead of a net loss like we saw from 23 to 24 um in reach one and in in south nags reaches three north three south and four there have been volutric losses in the dry beach and in the dune that material has been shown to be remaining in the system um between the nearshore and the outer bar. Um as as I showed there have been losses in the deeper elevations beyond the minus 19 ft contour and that's possibly due to some kind of a longshore processes but the take-home kind of there is once that material moves out beyond that minus19 elevation it's really less likely to return to the dry beach. So before I do a brief update on the beach nourishment project planning. I wanted to pause for any questions on the monitoring results.

Mr. S, Commissioner Lambert, thank you.

Thanks. Um, so now I wanted to go I just have a couple slides on the status of the planning for the 2026 or 2027 beach nourishment project. Um the project aim just to kind of remind everybody is that it would restore that design level of protection where needed and provide an advanced fill burn for the next six years of background erosion. And so in this figure the design level of protection or the base fill is that dune and burn. That's kind of the minimum that we want to keep there all the time. Um and then the advanced fill is that counteracting of um the ongoing erosion so that the town is always protected by that design level of protection. So where the dunes have been significantly impacted, those would be restored um in this project. So brief summary of what's um planned for the project, it would be sand placement all the way across the nourished oceanfront from reach one to reach four. Um there's a 500 foot taper into to National Park Service property on the south side of town. This is the first time the town will have done that. Um the um town has worked closely with the park service to get a special use permit for that um to occur and that's already been obtained for the project. Um the main portion of the project is construction of that advanced field beach birm and there is going to be dune construction repair to restore the level protection in reach three south and reach four um where those dunes have been impacted. Uh the base bid um is about 2.2 2 million cubic yards of sand. And there are two additive alternates um each of 100,000 cubic yards. And those would be

specified those would be specified um to be placed at locations as determined by the town. And these are um some of the project milestones. Um the project was actually advertised on the town's website um and in dredgewire on Monday. Um so uh those plans have been requested by a number of dredge contractors. Uh and then there is a pre-bid meeting which will be held virtually for um it's optional for contractors that wish to tune in um and provide some additional information on the project. There'll be an opportunity for um biders to submit written questions. Um the bids are due in November on the 13th. I believe the opening is at 2 p.m. And then um I believe the um board is planning a workshop in December to review um the information and the bids um and make a decision. and then an intent to award could be issued January 7th with a notice to proceed to follow in April, April 1st. Um, and this project is being um advertised to potentially be constructed in two seasons. Bid A is for summer 2026 construction and bid B is for summer 2027 construction. Um, and regarding the permitting, in addition to that, um, park service special use permit, um, the 401 water quality certification has been received as well as the KMA permit has been received and we're still waiting on the Army Corps of Engineers permit. Um, but we anticipate that being received relatively soon. Um, and that is all I have. Thank you. Any

questions regarding the project? Um, I have a couple of questions. Um, first, um, it's my understanding that some of our sister towns to the north may be doing nourishment in 27. Yes, sir. That's my understanding as well. So, is there any experience on what kind of impact that has on bids? Is it, you know,

that's a great question. Um I believe in 2022 um NAD had a project. Granted it was a smaller scale project. The towns the four towns had a project and I also believe Avon and Buckston had a project. Um so that was really kind of a case study for wow they really can get a lot of these projects accomplished at the same time um with different contractors. Uh I think at this point the town is at somewhat of an advantage because um the bid is already out and it will be out first. Um and it's always beneficial to have the opportunity to do long range planning for the contractors. So I'm I yeah I don't know. I guess it really can depend on what other projects are going on, whether it's beneficial to have a lot of projects occurring in the same general area and reducing mobilization costs or if there's just not enough plant to accomplish all of them if they're committed elsewhere. Um, so it's really kind of a tough question, but I think by bidding two seasons, it does provide the town with more information and flexibility um to make that decision depending on how those how those come in. Do you have any idea what it would take to um get a better understanding of that long short process that may be taking some of the sand um in the outer extent of the project?

I mean that's a that's a good question. I there could be numerical modeling. It's it's difficult because there we know there are these alongshore movements of those large sand bars that are pretty far out. um due to currents and um different processes that are occurring out there. Um and it sometimes doesn't necessarily seem to be directly attributable to something simple like you know like the wave conditions or or something like that. Um I think it's a complicated question. I would I would need to maybe think about it and talk to our numerical modelers and see if they could even um have it have an idea of what it might take to kind of be able to assess um exactly what's happening out there. It is it is interesting and it's

right

I guess my my only my primary concern in that interest is um you know is in you we're in pretty good shape uh fortunately and we're getting ready to undertake a a very significant project despite the fact that we're in pretty good shape and despite the fact that we have sand loss in that area that we don't understand. Um, nonetheless, I'm also very aware that we have not had a major storm and I'm also aware of what's happening south of us um where there's not beach nourishment. So, I'm not saying I'm not in favor of proceeding with a beach nourishment project. I just I I think I'd like to maybe have a little little more understanding of the of the processes.

Yeah, that that's a great point. Um I will say too remembered that this sum this survey was conducted in the summer and we have since had Aaron which has had additional impacts on the dunes and then whatever Aldo is doing right now which hopefully is not too much out here but as you said there's certainly benefits further south. Um, you know, there could there could be the opportunity if it if the if the board wanted to proceed with a like another fall survey like we did last year and see if that is a trend that's continuing or is that something that's you know stopping or we can go back and um see if that's something that we could provide additional information on with the numerical modeling

assessment. Commissioner Lambert, the first question you asked was the I had um and I have the same concern. It's kind of threading the needle when we're looking at Buckton. Glad we're in good shape. But Mr. Sears, you mentioned the town has say so in 200,000 square or cubic yards of sand. Do you have any suggestions for the town when it comes to where that sand should be placed?

Oh, for the the extra add additive alternates. Um I I actually think it's a nice um I right now. I you know I think there there are concerns about the width of recreational beach in some of the northern parts of town and that might be beneficial to be able to widen the recreational beach if it's not necessarily needed elsewhere to address a level protection issue. Um if at the time of construction there is some kind of hot spot or level protection issue then it's nice that the town will have the opportunity to say no we we want to focus addressing this hot spot. So if that's not necessary I I think it would be beneficial to address some of the recreational beach needs. Um, but if it is needed for a level of protection or infrastructure protection, it would be able to be focused there kind of based on the condition of the beach at the time of construction.

Thank you, Doc. And I don't want to leave this discussion without expressing thanks to Dave Howick and the National Park Service for um working out that taper on the south end because that's always been a a big issue uh for us down there and maintaining protection for those properties at the very south end of town and that's going to be a I think it's going to be huge for for us. So thanks to thanks to them. Thank you very much. Uh that brings us now to committee reports. I'll start with Commissioner Wang.

Um the Government Education Access Channel did meet last week. Uh we approved our LPBI grant for Dair County and also for Nag um for a short uh film for Nagshead. Uh I don't want to share any more about that right now, but I'm looking forward to sharing more about what Roberto is working on later. Um and then Kelly provided a great update for the septic health committee and we will be meeting next week on the 13th or excuse me the week after. Great. All right. Thank you very much. Appreciate that. Commissioner Sears

tourism board. We know about the boardwalk and the extraction shoreline project that's going on. So both of those are in the tourism board's focus. And then I'll bring up the uh housing task force here under my agenda. Okay. All right. Very good. Uh, I do not have anything to report this month. So, I'll ask Mr. Lighty, do we have anything to make? No, sir, I do not. All right. Uh, that brings us then to the town manager and to Jan for the um classification compensation study.

Good morning.

Um, so I wanted to provide an update about the classification and compensation study that we have uh kicking off next week. Uh so our main objectives in conducting this study are guided by our total rewards philosophy uh which emphasizes fairness, market competitiveness and also alignment with our town values. So some key activities in the study include evaluating our current compensation practices and processes um and then providing any recommended changes that you know really enhance efficiency and cohesiveness amongst the the policies that we currently have in place. And then also reviewing our position classification. So these are um like our position descriptions and how they're classified um for internal equity and uh to help um establish within our current pay grades that we have. So there will likely be some recommendations and changes there. And then also to look at comp. This is, you know, probably one of the most beneficial parts of a a comp um in class study is to review compensation and benefit programs of other comparable government entities, but also the private sector um just to uh ensure that we're remaining competitive uh in both of those areas. I did want to emphasize with the private sector especially because uh not all of our positions are unique to uh local government. So certainly when we think of like CDL holders, equipment operators, facilities maintenance, planning, administrative positions, and there's there's others. Um there is a a private sector component. Uh and so, you know, we're looking to um look at their compensation and benefit programs as all as well to see how they compare to what uh we're currently offering. And then uh finally, um we want to identify any uh pay compression issues and then the consultant would provide recommendations

for those. Ultimately, you know, our end goal is to make sure that our total rewards program is competitive and that it's effective in recruiting and retaining the great talent that we have at the town. And uh one of our town values, as you know, is that our people matter. And conducting a study like this helps us make sure we're maintaining a competitive position um with our total rewards program holistically. Um just a brief background. Um some of you may recall our last study was conducted in 2020 and 2021. There's certainly been a lot of changes since then. Um so for this uh solicitation, it was very competitive. We received 16 proposals to our RFP. I think our last study had four to five. So um it was very competitive. We ultimately selected the Archer Group um based out of Raleigh to conduct the study. Their consultants are just very qualified. They've done numerous studies um in North Carolina and outside of the state. In North Carolina, um a couple of the towns like Asheville and Greenville they recently completed studies for and we really appreciated their approach to the study. I think one thing that stood them apart is their level of employee engagement throughout. So, um there's multiple touch points where we will be receiving feedback and um just being very transparent about the study throughout the process. So, as I mentioned, we officially kick off the study next week. And from a timeline perspective, we anticipate making recommendations to the board in the springtime. So, that would be uh aligned for implementation in the next fiscal year's budget. That's any questions at all for

questions. Great job. All right. Thank you. Good. Thank you. Andy, do you have anything else this morning? Uh, no, mayor. Okay. Right. Thank you. Um, then that brings us to the board of commissioners agenda and I know Commissioner Sears, you have an item.

Yeah. Thank you. Um, so I've been on part of the housing task force for two years and we are making leaps and bounds, you know, from at least our standpoint. So, we're moving forward in changing this to a nonprofit. Um, once again, we're blessed to have the chair of this nonprofit, a future nonprofit sitting in front of us, but um, we're taking it from a task force to and incorporate under the state of North Carolina and it's going to be known as the Dair County Housing Foundation.

Housing, which been changed three times in two years. So, so it's been a lot. And with that, we need a representative from town of Nag to be a part of this new nonprofit and I would like to since he's been dedicated throughout the process he's back and forth Raleigh nominate Andy board chief very good and I trust that you're willing and able to serve. Sure. Yes. Very much. Thank you. All right. Very good. Honored like he was on the last one I appointed

then we we had that nomination. I appreciate that. I appreciate your dedication to the work of that of that committee and Andy's um Andy's work and I think in the in the current circumstances I think it would be appropriate. I understand that that um uh position is changeable that you know in the future it could be an elected board member instead of a staff of staff or or staff member. Um okay. All right. Very good. So um is there a second to that nomination? Second. All right. Um, in that case, all those in favor signify by saying I. I. I. Opposed. All right. Thank you, Commissioner.

And mayor, I'd like to bring up one other thing. Um, we had a public comment last week about traffic in 158, especially the center turn lane or the center lane. Um, I met with theft's judge who was a representative for DOT this past week. She also was actually involved in a wreck in that center turn lane because of the use of the turn lane and had already started to reactivate the study for the corridor project to make 158 more of a boulevard. I would at the board's acceptance like to send a letter as this judge asked in support. My understanding is we supported it before and I like to support that study again.

Okay. All right. Commissioner Lambert, any comments on that? I I I agree. So, um I think um it's not necessarily something that we need to vote on, but I think we are we are all in agreement that we would direct staff to develop a letter of support for that plan um and direct that to uh Miss Judge D. Thank you very much.

Right. Thank you, Commissioner Lambert. Do you have anything for us this morning? Very good. Thank you. Um that brings us to the mayor's agenda and um so the community care clinic u which does great work and uh utilizes one of our buildings the former health center at the end of Barn Street um is in the process of applying for a grant to expand their uh dental care services. Um and one of the things that the the grantor has asked in reviewing their proposal is that um that the the town address the possibility of whether if they secure that grant that the town would be open to um uh maintaining their lease and then extending their lease beyond the current period. That term ends in 2030 as it currently stands. Um and um so without getting I don't think that we need to get into the details of of a lease extension or terms or anything of that sort. Um I think that we could you know unless someone has objection the the town has um considered other uses of that property in the past. Uh we have constructed our uh lifeguard housing on that site with ribbon cutting in just a

um and wish them wish them good luck in the um in securing their grant. Um do we need a close session this morning? I don't have anything. Okay. All right. Very good. Um is there any other business to come before the board before we recess to the ribbon cut? Just remind everybody of our national night out we've got coming up on the uh October 7th at Dowy Park from 5 to 7. Yes. Seven but Oh yeah. We we've got the police department doing the national night out at Dowy Park on the 7th and they're doing the fire open house on the 9th. Okay.

Yeah. So on the 7th Yes. There is also for those of those who are campaigning, there is also an event here at the town that evening. So, um uh tell the chief I am going to um stand by my promise to be in the dunking booth between 5 and 7 and then I will be here at 7 for the uh League of Women Voters. Dry your hair. Yeah, I'll dry my hair. That's that's that's not a problem for me fortunately. That's what Commissioner Sears said. Yes. one one of the advantages. All right. If there is no other business, then um a motion to adjourn to the ribbon cutting at Ocean Rescue would be appropriate. Second.

I have a motion and a second. All in favor signify by saying I. I. Opposed. Very good. Thank you.