Sanitary Sewer Board - Regular Meeting

Morning everyone. Welcome to the regular meeting of the city of Charletown Sanitary Sewer Board. Um this meeting is being live streamed by Under Production Multimedia. We'll begin our meeting with the pledge of allegiance. If everybody please join us. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

You all let the record show that Mayor Hajes, Michael Grayson, our president, Nathan Grimes, was unable to attend today. We also have deputy clerk treasurer Heather Shrimp and our attorney Bo Zeller with us. We have an agenda that's been provided. Entertain a motion to approve. I'll make that motion. Michael Grayson makes the motion and I will second. Michael, do you have any edits? No. All in favor say I. I. That's unanimous.

We have our standing business which includes our meeting minutes, two sets of minutes from um 3:19, but we had the regular meeting and the executive session. So approving both of those minutes, our current claims and our payroll allowance socket from March 15 to March 28th. I will make a motion to approve. Second. Second by Michael Grayson. Any questions? All in favor say I. I. Sign up for public comment. Old business. We've started a new business with Tim Crawford on our operator's report. Good morning.

Good morning everyone. uh shouldn't take up too much of your time this morning. Just a couple of updates uh associated with some of our projects that we've got going on. I'll start with the wastewater treatment plant. Uh it was nice. We we were able to achieve a pretty good milestone this last week. Uh we actually started up the bioolids processing unit within the plant uh which is in place of if you've heard me talk about in the past geo tubes. The geo tubes are gone. They were great while they were here and done an awesome job. But the the presses themselves, we compress the solids out. We can generate the same amount of solids through the press approximately one to one and a half days as we did a GO2. So that that's like I said the major milestone it was nice to achieve. Excuse me. Uh the other update I'd like to give you is on Highway 62 lift station. Uh for all practical purposes, everything is done there. We are scheduled to do a startup on April the 10th, which is next week. U with that being said, I did uh issue a memo to the board trying to give you an idea of what contingencies uh transpired or are transpiring associated with that project. Um all of them have been u the first three have been initiated and completed to be very honest. The fourth one is the asphalt for the access road. Originally, the road was designed and intended to be gravel.

U, I did attach a picture. It probably wasn't very good in your email, but the road is kind is at a incline down to the station. Well, with if we have to get in there with that back truck, which is very very heavy, I was afraid that we would have problems. So I worked with uh DC and GM and all the and all of those team players and we decided to black top that portion of the road to ensure egress access and egress from it and that come in at a increased cost that hit the contingency of $24,000. In the memo that you have uh in your packet the total contingency for that project was $250,000. uh taking in consideration of all four of the items I just explained to you uh that that leaves a remaining contingency of $194,84 of that money. So it was it was budgeted and managed very well in my opinion. So but I just wanted to make the board aware of some of the things that were going on there. Um other than that, I'll be glad to answer any questions you have. That's the only updates I have for the board this morning. I'm glad to see that project wrapping up and know that we were able to check off another list on that agreed order without having to bind anything to get it

um cleared up. So that's that's really great. Um any questions for gentlemen? You don't need any action items from us do you? Not this morning. You you don't want the change orders approved in meeting minutes? I mean, I would say it would probably I mean, based on those comment, I'd say it they should be I don't know correctly the word uh ratified. U Yeah, I would ratify and approve the change orders just so they're meeting minutes.

Sure. Okay. So, we I will make a motion that we approve the change orders for the sewer adjacent. Is that right? Due to the utility conflict. Yes. the utility concept of $21,872, the 4in plug valve on emergency discharge of $5,44. The temporary road drains at $5,000, and the utility request for asphalt on the access road of 24,000. Um, second. All right. Second by Michael. All in favor say I. I. I. That is unanimous. Well done. Well done on managing that project. Thank you.

It's always nice to have almost $200,000 left over on a project that we didn't have to spend. So that's that's a very good thing. All right. So then the other item of action on our agenda is an SRF request payment 30 L for Jacobe Tombs and Lands in the amount of $40,500. And Tim, you signed off on this. We verify that the work has been done. Um I will make a motion to approve. Second. Second by Michael Grayson. Any questions for any of that? All in favor say I. I. That hands.

All right. Both. There's nothing else from you. I There was um one one thing that I wanted to address there was you remember a while back um Michael I don't think you were on the board at that time. We had a resident Mr. Parker Lomen Rose Street that there was a private lateral line that there was an issue with and we had obtained an easement from him basically to take over that line. I think it was four houses that weren't affected by that line. Mr. Parker reached back out because there was some confusion with his attorney on whether or not we had executed a quick claim deed to the property or just the infrastructure. So, he might be I recent I followed back up with Mr. Parker this week and gave him Jake Jake's contact information from your arm. I think Jake was the one who really worked on that document. So, I think there's some confusion between his attorney. He's just looking at the quick claim deed and thinking it affects the land, not the infrastructure. So, I just wanted to make sure that is correct.

Yeah, deed. Correct. Yeah, we reviewed that. Um Jake prepared it. Uh he's happy to chat with Mr. Parker or his attorney. Um but yeah, it's just a quick claim deed for the actual line. Y um Not not the land lot. That's what I thought because I just wanted to make sure but um I think there was just a little bit of confusion with that. So don't be surprised if you recite may heads up on that. Yep. All right. If nothing else a motion to adjurnn. I'll make that motion. Excuse me. Michael made that motion. When's not here? I will second. All in favor say I. I. I. We return. Thank you all. Wait what?