Board of County Commissioners - Regular Meeting

All right.

Welcome everyone. Thanks for joining us today for this August 3rd, 2026 meeting of the Chutes County Board of Commissioners. I will now call the meeting to order. And the first order of business is approving the agenda. So are there any requests for revisions, additions, corrections, or changes? Move the approval of the agenda.

Okay, so now we have a delay factor going on.

I'll second it.

It's usually a little bit delayed. We just usually can't hear it.

okay um all right segue the agenda

yes yes okay um at this time uh citizen input is there anyone in the room who would like to provide input uh right upon the company thanks good afternoon commissioners my name is amy sabadini i live in bend oregon and i wanted to comment on your first item your comprehensive plan uh it is Things are changing quickly. You've seen this drought and the wildfires. You've seen the mule deer population plummeting. There's so many environmental factors right now that are in flux as well as new advice coming from the state. For example, with insurance and home hardening, I would like to keep in mind that the comprehensive plan may be may have opportunities for further revisions, even though right now you're limited on the street maps. So that's all I wanted to bring up. And that's all. Thank you.

Thank you. 70 of you already did. Okay. Um, are there any other blue forms?

Or is there anyone with their Henry online?

All right, thank you. Oh. When that body can move on to commissioner announcements, I don't know. Announcements this morning.

I did want to report that. I did receive a pasta brochure for the past. Uh, fiscal year and agent 30th and, um. 412 children. have a CASA representative in Jefferson, Deschutes, and Grove County, but it's only 78% of the kids that need someone being their advocate. So they have 528 total in the foster care program, but only 412 do have a CASA right now. It's a great program, and if you have an opportunity with some time, I'm sure Heather Dillon would love to hear from you.

Always a need for the dedicated CASA volunteers.

Rodeo Saturday night. The Deschutes County Fair wrapped up yesterday afternoon. Buckaroo breakfast yesterday morning. Working hard, cleaning up the tables as always. And yeah, even with the wildfire and smoke events, it was a well-attended fair on Saturday. I don't know all of the day's numbers.

Given the fire situation so far this summer, I think we kind of lucked out on the weekend for the fair.

The air quality really every day was pretty reasonable. It was actually shocking how good it was.

Yep. That's good. Four air forecasts on very fortunate. And I, you know, I. Along the lines of wildfire, I would just say that. hoping that, uh, the weather holds it up for them and that firefighters can get, um, far enough ahead of those fires that, uh, the damages are limited.

Actually keeping your fingers crossed isn't what you should be doing today. You should be making sure the air place is in perfect order. Um, there's a lot of work you can still do. And the fire that started, I think it was Saturday up in Madras, east of it, west of Madras was started by somebody mowing. So please follow the rules. Um, Yeah, that fire is rather significant now. You've got to follow the rules and make sure your place is cleaned up. Make sure everything is away from your house that needs to be away. We still have August and September to get through.

Yep. A great reminder to make our homes as fire resilient as possible today and every other day, particularly all the other 365 days of the year away. The fires aren't burning.

Um, okay. Anything else?

Seeing none on to. Our our regular action item agenda item number 1 work session. The shoots county 2040 comprehensive.

Good afternoon, care commissioners, your planning manager, Will Groves. I'm here in advance of a hearing that's coming up on Wednesday for the 2040 Comprehensive Plan Remand. This is a limited legislative remand involving ordinance 202507 in the comp plan. That's file number 24726000409A. And you'll see in your packets that there is responsive changes to policy 10.1.3, And 10.1.4 has supplemental findings and responsibility for remand. Very briefly, I've talked about this a number of times, It doesn't reopen unrelated provisions of the comp plan, and the ordinance includes the limited amendments of splitting 10.1.3 into .3 and .4, clarifying that .3 applies to areas that were outside of rural residential areas on October 4, 2000, but had received a Goal 4 or Goal 3 exception, and clarified policy 10.1.4 for non-resourced lands. provisions under OAR 660-004-0040. And the findings go on, it sounds like, to explain, to address the LLUBA concerns that these are not self-executing, they don't establish independent lot size, parcel size, or density standards, and don't create legislative safe harbors. And any future quasi-judicial proposal would go through all the applicable comprehensive plan provisions, county implementing regulations, Goal 14, and other applicable state law. Um, just, uh, for a reminder, because of the board order on this, the, uh, the scope of the hearing is very limited. This is specific to 10.1.3 and 10.1.4 notice went out to about 327 people who had participated at some point in the comprehensive plan. And it will be important to, uh, you know, for orderly hearing to be clear that the, uh, the scope of the hearings limited to those items on remand through the board order. Uh, in addition parties are limited to people who previously participated in a comprehensive plan hearing. Um, so Mr chair, I'll be, uh, you and I will be making sure to ask people if they participated previously. Uh, we can't have a real time list, but I think that I don't expect enormous participation. And so I think it might be best just to have people self certify and we can. We've been back out afterwards if, um, if we have some new participants and, uh.

time limits are recommended for three minutes and with that i'm available for any questions you know my my high level question is um with these clarifications and uh and modifications what for cluster and planned unit developments right now?

What can you do where, you know, and what can't you do? Yeah, for sure. So there are a variety developments are allowed there as well clusters if you think of them they're both sort of the same type of thing planned unit developments you have to have 40 acres in order to participate but they have fewer restrictions associated with them busters are more restrictive but allowed can be operated on even smaller lots and generally what they do is they allow you to of course cluster lots rather than breaking out lots say you had in a 10 acre zone 40 acres normally be expected to make four tens and here you might be able to make four or five um in some in some circumstances six uh two and a half acre lots leaving the remainder as open space that's protected in perpetuity through a variety of agreements and in wildlife area combining zones subject to special provisions for wildlife protections in that open space area uh the thing that's gotten complicated about this and of course the reason why we're working on this 10.1.3 is that the Deschutes County Code has a provision that, well, first, the Deschutes County Code treats all rural residential areas the same currently. And as we learned from Luba, there are really three subtypes, non-resource lands, that lands that became residential by being non-resource lands, ones that received a goal 3 or goal 4 exception after October 2000, or lands that were zoned residential before that date. And each of them have different obligations and code paths and protections under OIR 660.004 in terms of what they're obliged to and what they're allowed to do. And so the difficulty that we've run into, and the reason why we're here for the comprehensive plan, of course, is that the Planned unit development code currently has no minimum lot size associated with it. In practice, minimum lot size will come out of the necessities of development, but the OAR 66004 does not recognize lot sizes smaller than two acres, potentially as inherently rural, and so that can produce Goal 14 problems. But what you're going to see in the near future is a variety of a plan amendment zone changes that are moving forward. And each of them are trying to figure out how to navigate the code. They're trying to change into a zone that's currently broken in an important way and so they're trying to figure out how to navigate this so you're going to hear more about this problem um to the extent that this uh that this resolves this for the time for the comprehensive plan purpose likely we will be talking to you kind of in the new year about coming back and generally fixing cluster and plant unit subdivisions so that it's more in alignment with state law and helps any applicants uh have clear local code provisions that let them

and administrative role. Questions?

These modifications are very limited. I would have a lot more to say about the comp plan more broadly, but better to have your eye on it. Thank you, commissioners.

Thank you.

Well, just remember, she'll be back soon.

Yes.

Talking about the illustrious. Yes. Yes. We'll be back next week. We're back. Yes. Okay. Item number 2, uh, contracts with 1st light.

So, to provide services and to rent and manage can.

Good afternoon, Commissioners. For the record, I'm Eric Kropp, Deputy County Administrator.

I'm just going to share my screen so I can speak excitedly. Data cloud though. There.

The item today is a contract with First Light that will provide some important services at the Managee Camp. I'm going to 1st start with an overview of the managed camp.

There's different lots of different types of way to operate a managed camp. So I'm going to highlight the services that will be provided there. I'm going to talk about 1st light and the services that they'll provide. And then I'll go over the budget and our plan to open. In terms of an overview of the managed camp. There's drinking water that's supplied by city Redmond. We'll have port-a-potties and hand-washing stations, which is similar to the temporary stay area. There'll be a central area for cooking with electricity. We'll have security services. That'll be a contract that the county will hold. And then we'll have case management services, because we want to make sure that the people that are participating in the managed camp are working towards getting out of homelessness.

Managed Camp has 36 campsites and it's low barrier, but with rules. It's just a schematic of the Managed Camp.

See the two loops. Each one of those loops has 18 campsites. They're just gravel.

And then it's a total of 36 sites. Contract with First Light provides that they have staff onsite every day.

We expect that they will be there from two to four hours each day. The budget or the contract with First Light says that we would pay them up to three hours per day or what would average three hours a day.

First Light will be matching the site assignments.

making sure to promote safety, both among residents and for the participants themselves. They'll resolve any conflicts, enforce the code of conduct.

Eric? Yeah. Do we have a sense of which hours?

Two to four hours at what times of the day? We don't. It'll just vary. It'll vary.

slide will also do collaborative coordination so they'll attend weekly meetings with city and county staff work to coordinate with other service providers and collaborate closely with the county's host team and the redmond outreach staff person natalie lance first flight will provide housing transition focused programming skill building workshops and training They will be providing case management and reporting back to the county and also community and site stewardship, which includes pet management and neighbor relations. Neighbor relations refers both to people living or participating in the camp and also neighbors of the managed camp.

I'm going to show you year one, one and two budgets.

camp given the cost of the resources so for the resources as the board knows the board identified 500 000 of over a two-year period that is reprogrammed arpa funds so year one half of that 500 000 is 250 000. the city of redmond set aside cdpt funds to help with to help pay for operation 686 dollars available there and then um property management budget would kick in 7 700 in terms of the expenditures uh the first light contract is a total of four hundred thousand dollars over the two-year period so that's two hundred thousand dollars of year one and then property management staff estimated the cost for utilities trash services quarterpotties Security, that's two hours per day of security at $65 per hour. Towing and relocations, remediation and cleanup. Supplies and maintenance is things like the pet management for the trash bags. Also, we anticipate that things will break at the manage camp, so there'll be some maintenance costs.

So that's year one.

The year two budget is the same as year one. The one difference is the Redmond CDBG funds. We need to apply for those. In the year one budget, Redmond set aside those funds. They are available. We have a simple application to fill out. But year two, we would need to apply for the CDBG funds.

Any questions on the budget?

Where are we going to pay to clean up the, what is it? 40% of the caps that are we're taking them. Where's that?

The core 3.

Well, you know, on our land where we want to do the land swap all that.

Yeah, but the core 3 land. There's 300,000 dollars that see that it's part of the core 3 budget that will pay for the cleanup and relocation of people on the core 3. The DSL land exchange plan, that cleanup is budgeted in the property management budget.

Okay, so they can still keep covering that because they're not done?

Yeah, yeah. In fact, we're down to a handful of people living on the DSL land. And the 30-day, we provided a 60-day notice a month ago to the people living on Core 3 and the DSL land.

And then this weekend, the 30-day notices were delivered. So what's a handful?

Four people on the SLN.

Four?

Yes.

In terms of the participants of the managed camp, we've met several times with Neighbor Impact. And we talked about coordinated entry. And we collectively decided as a group that we would not use the formal coordinated entry process. So we've kind of developed a variation of coordinated entry. And part of it is coordinated entry is more designed for beds. And with the managed camp, there aren't necessarily beds. The other thing about coordinated entry is people have the housing assessment so that's a could be a bit a bit of a barrier for the managed camp so we as a group decided that we would use a variation of coordinated entry but for people that want to participate in the managed camp this is how we this is how we plan to prioritize people the first priority is people living on the dsl exchange land Or 3 and 17th street, these 3 areas for part of the or right were identified in the with the city of Redmond. So, that's that's 1st priority, you know, people that live on 1 of those. These 3 areas will get 1st opportunity to go to the managed camp. Once we go through that list, or you 2 are people living in Redmond and East of Redmond. And I wanted to talk about the, the safe parking sites, because. State parking sites in the city of Redmond, um, Mountain View community development is going to have to close a number of those safe parking sites. They've approached, um, city and county staff asking if those people can go to the manage camp. There are people living currently in the city of Redmond. And actually are a good candidate for the manage camp because. They're already participating in a similar program. Um, so I'm proposing that we lump them in with that priority to people. Then once we've gone through priority 1 and 2, and then this would be an iterative process, because as we have. Um, you know, once we get to the manage camp full. When we have vacancies, we would 1st, go to the priority. 1 list, and then we go to the party to list. Um, but once we've worked through the party 1 and 2 people. Then priority 3 would be people who are homeless living into shoots county.

And then priority 4 would be the region. Any questions about that? Eric, I'll just add 1 other thought on the state parking population that is going to.

That is going to experience shrinkage of the, of the, of the available available site. So. Background on that is that, uh, the state shelter funding is. Uh, not level funding with last year and so, uh, safe parking since it was. Not considered legislatively, you know, recognized as shelter. In the very beginning, um, the same parking sites are going to be the 1st, some of the 1st address. You know, I think there's a lot of good reasons to actually prioritize. That's that those seat parking. People within that priority to, like, you know, that's a higher tier within priority to. Um, because these are people who are currently. Not out in the dirt that, um, we don't want to have to go back out into the dirt and. Um, also, because they've been part of safe parking, they're sort of, you know, um. They've already been kind of trained in, you know, kind of following the rules in that kind of a setting. And it would probably be a really good, it would be very good role models for the other people who are going to a managed camp type setting for the first time. So that would just be my suggestion is that within that priority to group, we even kind of recognize that as like tier 2A as opposed to tier 2A.

A general general population across right? We could certainly do that. And then, and the timing is such that. The bandage camp would be a, um, a nice transition for those folks. Ideally, then they could transition from. Safe parking straight to the management and not have to find a spot in between those.

Yeah, ideally, they could go from and save bargaining to. Long term housing, but there's just not enough low income house.

It's also frustrating just at a time when we're, we're adding some capacity to the continuum of this is not housing, but, you know, before shelter. Um, but at the same time, we're adding 36 managed camp spaces. We're working.

What's the number we're losing?

It's going down, like, 40 to 20 or. 40 to 18, they don't remember the exact number. It's a significant number. Yeah.

So, what about on our property? Are, are they going to pull up in there? I don't know. Have you heard Christy the state parking?

Are they going to leave the county owned property?

Yeah, I believe that's 1 of the sites are shut now.

Okay, I also want to thank the manage camp work group. Um, that group met for a year and a half.

More than a year and that included 2 county commissioners. Mayor Fitch, Councilor Swicker, we had county and city staff, representatives from Oasis Village, Elmore Network, Mountain View Community Development, and Hayes McCoy, of course, was instrumental, not only providing that input, but designing the managed camp. That work group was very, very helpful as we talked about the design for the managed camp and also had some really helpful input in terms of operations.

Next steps.

The contract with First Light is included in your packet. It's a draft. We're still working on the contract, so it might change a little bit. But what we're asking for today is for the commissioners to approve county administrator signature on the contract once it's finalized. Dave has reviewed it from legal, had a couple of changes that I've repostrated. I'm still waiting to hear back from First Light on their input on the contract, but we would ask for a formal motion today from the board if the board supports the contract. We will continue to do Participant that there was 1 person who contacted commissioner Chang. About a year ago, expressing interest. Um, we, we factor down and she has moved out of state has 2 jobs and has. This is really successful right now. So that was that was good to hear. And most importantly, we plan to open in August this month. I had to open the manage camp this month. We're going to. do a little bit of a phase in approach. So rather than trying to fill all 36 sites, we plan to move in, get five, six, seven of the sites filled, and then each week add more.

All right, that concludes my presentation. Happy to answer any questions.

The story that Eric just shared of the

who contacted me. Thank you for relaying, you know, doing the follow-up with with her. I mean it is a it's a good story and that she's, you know, moved to the Midwest. She's all set up and she's, you know, sounds like she's got housing now and employment and it's, I would say it's also sad for our community because this was Bridgeview High School really wanted to make it here and was doing home health care work but just was not able to make enough to afford rent and so I had to leave the community to you know be able to you know have a better life so that's That's the downside of that story. So, yeah, I've lost. We've lost 1 of our, you know, our young people wanted grew up here who really wanted to stay. But, uh, you know, Eric, I have 1 or 2 questions I have, uh. You mentioned when you. you said two hours a day correct so that's basically my question was you know what is what is $45,000 a year by us two hours per day and that's in the evening it'll be different times and part of part of the approach will be so that people don't know when security is going to come by security is all report three and just you know general security patrols and red men so that would vary okay uh and will there be some kind of and you know it's also going to be variable when first flight is there of doing site management so those things will be coordinated in some way not necessarily it's actually better if they're

They're there at different hours, because then we have more hours of eyes on. Oh, that's what I meant.

Yeah, we're in some way. So that. We're not there at the same time, you know, you know, there'll be more times of the day when there's. Someone, you know, someone official there.

Yeah, we haven't sat down and said, okay. 1st of all, you get these hours. um i think naturally it will be different hours and there might be some some overlap and then if we if we find that they tend to be there at the same time then we can we can coordinate it so that they're there at different hours but they'll have uh they'll have each other's contacting yeah absolutely well the questions that i had

I've got a few comments. I won't be supportive of this. I haven't been part of the project at all. I'm here, but remember, this was a partnership with breadman, but it sounds like the count has taken the lead. So that's for my fellow commissioners here. I don't know if there's any concept of partnership with. Well, we're taking on the main costs here. We're managing this. It's going to be an open ended expectation of communities as well. But why, why are you taking our managed camp away? Like, you know, these are 1 time funds that are going to be used for that. So. Just comments that we need to respond unless there's any more information about the partnership with.

Well, I mean, what I would say is that. This was the expectation from the beginning that. The city of Redmond would, you know, fully share the cost of construction with us. Did a lot more, you know, a lot more of the leadership of development of the match camp. Uh, the fact that now they, they. When we were looking at a potential shortfall, they are contributing development block grant funds. Is beyond what was originally discussed.

And I mean, I might point out the huge disconnect here that people live in cities. is sacred and people live in cities. So now counties have rural properties, existing rural properties. We're not creating a lot of new ones, a lot of resistance to it, but now we're taking on the overflow of a city for urban people that don't have the means to have housing because of the cost of housing.

into the stick here uh it's a middleman state law state legislature uh and then cities cities love the idea of the county stepping in and doing this but it's just not right well we're the ones that have been working on the land swap and if this is going to help and it's going to help with rev and fire not having the all the fires that they've been called out on definitely that's that's been a huge concern for their community and the sooner we get this open the better it's going to be for the entire community. Those people have been allowed to live out there way too long. This is going to give them help, and you can't just give someone an apartment. These people actually need help, and thank goodness we have the contract with First Light.

The Exhibit 1, Item 1A, talks about to enforce these Redmond managed camp, camp rules and guidelines. Is that something that's been defined yet? Camp rules and guidelines?

Yeah, we have a draft that will work with First Light, but it really comes down to three tenets. One is safety. That's both buyer safety and individual safety. Number two is be a good neighbor. And then number three

what this contract is asking for. That's kind of the only point I was calling for. Yeah, we have a draft that we're working on.

Yes, that really comes down to those three tenants.

Are generators going to be allowed? I mean, it's just something, when I'm thinking of the logistics of this situation, there's going to be power at a common cooking area in the middle. Somebody's going to show up with an extension cord, want it to run to their camp. They're going to say, nope, nope, we're not going to do that. Okay, well, my phone's over there. I'd like to have it my camp. Okay. I don't have power. So I need a generator. Generators are going to be 4 feet outside the door of somebody else. So I'm just.

Yeah, there's a lot of, there's a lot of logistics to work through on the, on the camp rules. Um, because generators, the proposed camp rules allow them, um, they have to be with within their site and. We'll have a noise limitation, but there's a whole, you know, we've, we've gone down the camp rules.

Um, we may end up changing them because based on the, on the sort of.

The unintended consequences.

And then, uh, looking at the cost of staying there, you know, by self selecting in the community, you know, we could talk about somebody that has untreated addictions or the entry support, which is traditionally what this, uh, our partners have done here. Um, but. Some people are just in transition. It's not good, but not everybody's destitute, so it doesn't need to be free for everybody. So I'm just pointing out that at some point, maybe there's a recovery mechanism there, which is like a campground. You spend money to stay the night there. So I'm just pointing out that I don't know that no charge is the right place to be, unless we define it as destitute people. people with addiction services. I mean, it's a tricky situation, obviously, but we don't have funds for these. We just don't. There's no reoccurring funds for these. The next thing, somebody's going to propose a tax base. Well, I've got a great idea. How about we have a tax base countywide? We'll pay for people that don't have enough to live, and we'll make them manage camp investment. It's just not right. Government can't. It's like running a business. You can't buy yourself a job. You can't do it. to stop talking you're saying?

No, I was going to add to what you were saying. I think you've heard me on a number of times suggest the idea that right now under state law you're not allowed to charge people anything for sheltering. That doesn't have to be the way it is. That could be changed by the legislature. So I would suggest that we put as a state, you know, develop legislation that provides flexibility there because there are people, you know, for example, who are living in a place like Oasis Village who have, you know, a little bit of social security or a little bit of disability. They can pay something for a place to live, but they can't pay, you know, full market rate rent. And those people would be happy in some cases to contribute part of what they do have on a monthly basis to having a roof over their heads. So I'm completely in agreement that having the opportunity to charge people as they are able to pay for something that is a lot better than living out in the dirt is a good idea. But we're just not allowed to do that under state law currently.

That is something that can be changed.

Yeah, definitely, we need to bring that up for the fact that what is the permanent supporting housing? They pay 30% of their income. To be in those cottages, so.

Okay, there's nothing further on this sign up.

We can move to item number 3 discussion.

In a motion.

Oh, yes, sorry.

Yes. Okay, I approve County Administrator's signature of contract number 2026-565, a contract between Deschutes County and First Light.

I will second it.

So just for business here, I think this is in its draft form. Yeah, this is the final document at this point.

It's not a final document. First Light still hasn't received their input. but what i'd like to do is unless there's material changes um i would have nick sign it and finish the legal review go ahead and review it i've incorporated dave's changes but i would close it not come back yeah just acknowledge you so yeah it's a draft or it's finalized at some point or whatever spend a little insight into any further discussion

see if i'm sure there yes no chair votes yes right sorry now we'll move on to item number three discussion of math to be submitted with the sel 805 regarding the research

Good morning, good afternoon, commissioners.

This is the time apparently we need to get some clarity on the map. The map that had been generated and distributed was a color map and apparently color is not going to make its way into the voters pamphlet or the election ballot. So I believe this issue came up late last week. And staff's been working on it. Lee and his team have been working on the technical piece, Jens, and orchestrating it all. And the clerk, Steve Dennison, is here as well and can provide some historical context with how maps have appeared in the past, including the whole rule 20 years ago. I think the idea here today was to get a jump start on Wednesday to see if the board can get comfortable on which map will be blessed and move forward. Great. Thank you. I'll give a little more background about that too.

For the record, Jen Patterson, Strategic Initiatives Manager. So we all met this morning to go over this. We actually had this meeting on the books before this became an agenda item today. So we asked Lee and IT team to start with just a couple of concepts. And those are a grayscale concept of the current map as is with the current insets. And then another grayscale concept with just the city event insets. And so it'd be limited room in the, voter pamphlet to display the map. So that's kind of the starting point of where we are. The way Lee's technology works is it changes it in real time. So he has saved those changes and can kind of play around with it a little bit. But we're fresh off of just getting these Grayscale maps created.

Thank you. I'll turn it over to Lee. that there will be no color. That's the way the voter pamphlet works.

Could we have more than one page of map content in the voter pamphlet?

Some creative people coming up one by one.

Thank you very much for joining us.

Steve Dennison, County Clerk. Yes, there's nothing prohibiting us from adding a page of content or map or detail. Additionally, we may have space on the ballot itself to place the map. We tend to in a general election to have a very full ballot with the statewide measures and other local measures. There are no statewide measures this election and no other county measures on the ballot. So we have a lot of free real estate there. And if not, an additional insert is also something that's a possibility to add. Um, uh, in the content of the ballot packet, uh, but yes, there is room. We could add another page if need be or, um.

It's all in fact, but and what, what are the costs associated with these different scenarios? I mean, you know, having a special insert, I mean, that sounds like a.

You know, but people are going to want to understand. Where are these districts are?

Most voters are not familiar with precincts with photo precincts. So, you know, there could be some real value in adding additional. Geographic information, these maps that people can actually. Get a sense of of, you know, where do I fall on these. So, so back to the. Cost associated with, you know, a 2nd page in the voter pamphlet versus putting it on the ballot versus putting it, uh, you know, a special answer.

until we have the entire picture of candidates filed for all positions city positions and any other measure arguments that all impact the number of pages in a pamphlet it's hard to say how much an additional page would cost but typically it's fairly minimal a lot of the pages that we tend to do and include are informational something that i think a lot of folks don't probably recognize but our pamphlets The way they're laid out tend to be they need to be a number of pages divisible by eight. So if we're at a nine-page pamphlet and needing seven additional filler pages, you know, you're adding the expense when you expand it. So more realistically, if you get to a 24-page and one more page for the map will bump us to 25 pages, that would be a third.

Those are all the questions I have. Please go ahead.

All right.

I'm Lee Klemp, IT Applications Analyst 2 in the IT department. What's your, yeah, what's your, probably DCGIS. Yeah. Taking a second. There we go. Okay. Deborah, you can close out the participants just so it gets a little bigger picture.

Okay, so here's just an example of a map. It's all the same data that's on there, the highways, the city limits, precincts, and then the five proposed districts with the same inset maps that were approved from the DMACC. And then we have one, basically the same map here, but just the city inset. and basically since we can't have color, I just took and picked different shades of gray from white to like 10 we can do every 10%. So not a lot of different shades to work with give enough variation to make some things a little bit more distinct possible. And so, but we can try some different shades and different districts if needed, if we want to do, you know, swap and make left side of bend the darker color and then the east side of bend, you know, the lighter color or whatever. So we can, we have the ability to play with some different symbology.

So that's a landscape graphic right now. What would it look like voters pamphlet? What do you have? Oh, there you go. You already know.

This is good. Yeah, the only I mean, the easiest comparison to that would be the, um, the home rule charter attempts 20 years ago. And the map that they use. Back then was very, very small, but they did a little of that instead of the city of Ben, similar to what Lee tried to do. But that's really small. And I, I. We will work, you know, this is this is what we do. We'll work to to increase the size of that as best we can. If it does mean to go to another page and including it also potentially including it on the ballot. If we have enough real estate there, there's a lot of room to work with on the ballot itself on the back side of that second page. So, he printed it off at 50% that might say, yeah, bottom is what we could expect.

Yes, that would be about that right there.

Just because of the orientation of it, the orientation of how long our county is. That last precinct over there, number 10. Yes. All eight of them. And another copy here coming around.

So the first one is all the insets, and this one is what it would look like with just the bed inset. Okay. Oh, yeah, and then just as a reminder, the, the ballot language as it currently stands also includes a link to the web page, which has the map front and center at the top. So there would be that option as well.

So, yeah, you'd have to get the magnifying glasses out. It's going to be a newsprint, which is going to be super clear for some of this small stuff.

I mean, so if the.

One simple thing we could do is just pull all the insert maps out, make the overall map one whole page, and then put all the inserts on another page.

And then you could probably add a little bit of information so that people could better differentiate where they live.

And so, uh, the ballot title itself is very limited with the number of words that you can use, but the explanatory statement might be the, the area that you could squeeze some of that additional detail.

So, that that summary part that we were looking at, that was, that's the 175 word.

Correct.

I see the 1 on news preference.

what would that look like yeah 20 year old uh newsprint please be gentle yeah i got probably a different grayscale used as well like that i mean it's not all yellow or yeah what do you 2006 vintage i have it in this no we don't don't sleep the archive it wasn't well you can still get that pdf also we we have it but that's what it does yes thank you

Think about 1 and I brought it back to you guys.

Yeah, probably. So, and the other thing who knows, I haven't asked my predecessor about any feedback related to this, but it's small. I think anybody would have had a hard time reading and trying to locate themselves on that on on that. Um, there was no mention on the ballot again, because of limited real estate, the valid measure text itself was. wasn't on there. We had an insert with that ballot packet back then, but the insert did not have the map on it. The insert just referenced a map. It didn't even say where the map was. So as Jen mentioned, having a link in the measure itself saying you can find out where you are on this map by going here is helpful. And having an enhanced map over here should be helpful as well.

And we can pull up that link so you can see where it is, but it's in big bold at the top of the DMACC. So anyone can go and find where they are right now with the current map. So at least pulling it up. Yeah, just DMACC.

Well, maybe a reference somewhere to your precinct is printed at the top of your ballot or your precinct number or something like that. Something simple like that. You know, I got a share of the east and west band or that bottom corner of bed. It was like, oh, I'm in 33, so it wouldn't be part of bed. You know, so.

That'd be an interesting moment for some, you know, for the voters to have. Right here, you pull these inserts out of the overall maps. You could add things like, you know, put the word Tumalo on there. You put the word Sun river on there, but like the ranch or. Or or terrible.

they fall and so right here is currently what the at the top in big bold letters we've changed kind of the wording on that so anyone can click on there and they want to and see where they're located and we'll have that language we can have that language in the explanatory statement too um so they'll be that resource to communicate them out you know it's to say so i'm thinking if i'm opening up for my ballot i'm not paying attention you know like we are here very focused

do I want districts yes or no and then you might want to research a little bit but at some point you're just kind of yes or no and beyond the advocacy one way or the other around it out the real world I think if I want districts yes or no it depends on how the districts are drawn I know yeah that's my point for people a debate from now until the moment again the results come out so it's where we're at so that's why it's

what district they live in where what's in and what's out of uh they're giving this well yeah i mean they could have a speaks lesson out actually about precincts so now you know a lot of people don't understand you know a lot of detail but i i think it's really uh you know this the differences the variations i think it really looks fine so and i like it you're good with these variations

Yeah, I think that makes sense.

In 2006, did they even put precincts? Yes.

Yeah.

Can you read the numbers?

Barely.

Yeah.

That's what I was looking at. Yeah. So I said, if I put my glasses on and I get focused, I don't know. Yeah. That might be more. You got to feel for it. Glasses for it.

There was no City of Lapine.

So would it be after what they were moving to the side of the real estate? Yeah. Or they'll have the real estate level employers pamphlet. That's what I'll recommend. That's what I jumped to lay it out. So do we need some guidance on whether it's not the employer's pamphlet?

Do you think that this can only call in contract to our paper, which is not like a white white? Will it transfer pretty cleanly to the state?

Well, so that's the example. pamphlet itself. And as I mentioned, if we have enough space on the ballot, then it could be much cleaner on the ballot.

Maybe the question is if we can do it like this, because you can see it's gray in the background, but Lee has it as the white box. So we could have the white box, right? Like that.

So I think your question is... We can't get any whiter than the color of this paper.

Right. Right. But the... Um, if I'm understanding your commission, your question correctly, commissioner, you're like, it does the gray upon the grayish scale of the voters pamphlet. But if we haven't presented, like, as it is right now with the white box, and then the gray would be. Behind that, then I think that's probably a pretty accurate representation of the color contrast that you would see.

Right? Yeah, just so we can see the.

I, to me, and just to my eye.

and clearer than what was done 20 years ago so right in that intentional attempt that may not have happened back then and i used to be there districts didn't cast me so i i'm starting to like that with with the uh community names on it even if it's going to be you know just the landscape part of the page with a link to for more information here you go

So this map as is, that's the map that you guys originally improved to go forward with the grayscale version that shows.

And now the discussion that was had before, so the names of communities were added to this map since something or?

Well, what I suggested was we pull the inserts out, put them on a whole separate page, make the full landscape map bigger, and then you would have room to put maybe in a couple of roads. I mean, you know, if you, if the county was, if the full county was the full page, then you could propose districts and all the legend in the corner that's empty.

So are the voters kind of looking to do a half page map, half page inset, so it's like the one on top of the other? I'm not sure a full page inset would work because of the landscape versus the portrait style of the map.

You can just turn it, turn it around.

Turn the map sideways. I don't know about the, you know, whether the printers who do this stuff are like very constrained.

No, not in orientation. They would probably do that as we ask. that I've never seen an image like that that would be turned on its side. But again, I'm certain they would. Their only parameters would be the type of file that we provide the images in, and then the EPI of the images being no less than 30. Share that with you. Oh, 300.

But that would be creative, but different.

So there's a possibility, I mean, so that mount sideways in there?

I don't know of any reason not to, but if a district, if another entity were to come to us and ask us to do that, I might be a little hesitant. Just as the orientation of it is how we read it. We'll get all the information in there if you submit multiple images, text or the explanatory statement and include this in the pamphlet, we will fit it into the pamphlet. And the other option is too, and it's not in this very old version, but if you've probably seen some of our, another filler page or informational page, it is something that we have is the flow, our election flow or flow of your ballot. That's something that we do in a full orientation that takes up two pages. the map, but if you've seen the flow of our ballot, it spans two pages. That map might work real well down the middle there.

And you're trying to do the math real quick. It looks like just the... 43. Yeah, like 43. So you would get this out.

And then you're going to set it on the right.

Well, so from here to here to here. But I mean, that version does hang together well. Instead of trying to break that up, and Commissioner Chang, you were thinking that. But in two different places, but I mean, if we could do that, especially if they're on pages, they're on two pages that face each other, it's not breaking it up.

It's just, yeah.

You just have to crease on the modal, but it looks like we're going to get that crease to be, right, that Redmond straight down. Yep.

We can go pages. If that's possible, that is exciting. Yeah.

It just has to be big enough that people can figure out where they've been. And then put it quick, have some kind of link.

If you want to get down to it, you can get down, all the way down to your address.

Yeah, but is it listed in the title currently as is?

So it sounds like we may have a consensus for a full page open spread of this map as is without insets being taken apart because, or taken out separately because it'll be big enough.

I support that it naturally

Divides there now 43, I think I think you could try it both ways. Across the page, just like this, or. 1 page that the full county map.

You know, landscape orientation and then the other page with all the inserts.

But, yeah, we can decide that.

Well, if that's part of it. Yeah. Yeah. Okay. Yeah. We'll do that.

think we have the direction as far as the gray scale and then laying out a couple different options that we don't need to decide right now right okay great thank you any other questions for grade scale coloring so the one other you know uh having having a couple of major highways uh they told it's good i'd like it i'm monitoring i'm wondering on if

If some of the other district boundaries are, you know, having to follow along roads. Whether it might be worth trying to put 1 or 2 more of them on here. Like, you know, that boundary between precinct 21 and 43. You know, those are actual roads, make up those boundaries.

So there may be limitations. I think it's there. the levels of roads that he can click. So I don't think we can hand select individual roads. You can correct me if I'm wrong here, but for GIS, adding more roads in, you would have, it's... We, yeah, we can select, we'll get some roads.

Very specific ones for... Yeah, make something work where we can pull out that major road that would add to the highway, supplement the highway.

To help people understand where the boundary between one precinct and another is.

know just something to take a look at i think it would help but you know if it's if the precinct boundaries don't fall on a road then it's not that helpful we can bring we'll do a little working group and just look at the different roads and see if that looks like well this major road does intersect that so maybe we should have that in so we'll look at that okay that it thank you thank you so much thank you thank you guys

At this time, are there any other items?

Happy anniversary to my brother and his his wife 35 years today.

That challenge.

My younger brother married a couple years before I was. I'll just mention that I, uh.

I visited with Pacific power on Friday to talk about the. Project blueprint South, um. Uh, yeah, 500 KB line 500 KB transmission line. Potential routes, uh, and there's a community meeting.

Um, following out of that in early September. Yes.

We can now adjourn this meeting. We have an executive session.

That's right. We can go from regular session to executive session. Kim, would you like to?

The Chutes County Board of Commissioners will now convene an executive session pursuant to ORS 192.660. The specific authorization for this executive session is ORS 192.660 Subsection 2, E, which allows the board to meet in order to discuss real property negotiations. Designated staff and the media are allowed to remain during the executive session. Our media may only report the board met an executive session and the identified basis for meeting an executive session. Recording devices are not permitted. No final decisions will be made at the conclusion. We will open the doors and invite the.