Planning and Zoning Commission - Regular Meeting

e e call to order and roll call present Vice chair swap present commissioner sixa here commissioner Noble here commissioner McCoy here commissioner sarkeesian pres commissioner Waters here we have a quorum thank you let's stand for the Pledge of Allegiance I pledge of Ali to the flag of the United States America and to the Republic for it stands one nation God indivisible with liberty and justice for all thank you welcome to the um city of cman meeting of the Planning and Zoning commission this is Wednesday February 12th of 2025 uh the first item on our agenda is

the approval of minutes we have a few of them that we need to approve um the first one is the regular meeting minutes of the Planning and Zoning commission for November 13th of 2024 do I have a motion ation to approve Mees November 1 2024 I second great we have a motion and a second all in favor say I I I I all right the next we have regular meeting minutes of the Planning and Zoning Commission for November 27th 2024 chair I just have one uh change I was at the meeting and I'm listed as being excused oh I will fix that great thank you um with that change then do we have a motion making a motion to uh approve with that change second great we have a motion a second all in favor I Hi I hi all right last we have the regular meeting minutes of the Planning and Zoning commission for January 8th 2025 I make a motion to approve the meeting minutes of the Planning and Zoning commission meeting on January 8th 2025 I second second great we have a motion on a second all in favor hi hi hi I all right next we have consideration of public comments um those wishing to address the commission should fill out request forms in advance comments from the public will be restricted to items not on the agenda there will be no comments allowed that advertise for a particular person or group comment should be limited to no longer than 3 minutes the commission may not respond to speakers during the call to public the commission may direct the staff to study the matter or request that the matter be placed on a future agenda do

we have any we do not have any public comments great thank you all right next we move on to our new business business the first item of new business is a public hearing for rz2 5-1 this is the bank Street and Coronada rezone this is a request from the development series Department to rezone 1.93 Acres of a 3.02 acre parcel from rural residential RR to commercial community business C2 located at the northwest corner of North Bank Street and Coronado Avenue Mojave County Assessor parcel number a n 32-4 d014 d staff recommends approval and I turn it over to you Jason I find my presentation take your time commissioner G chair good evening for you tonight is the bank Street rezone this is a supplemental parcel that was not included in the rezone that came before this body back in January uh this is rezone case number RZ 25001 this particular rezone will uh actually affect uh a parcel that's 3.02 acres in area it this is located on the northwest corner of Bank Street and Coronado Avenue uh the current zoning on the property is rural residential uh the proposal is to change

a portion of that project site which is just the portion that fronts Bank Street does side onto Coronado Avenue however it does not have any Frontage on to Arizona Street with that being the case uh 1.15 Acres would retain the RR designation uh under the rural residential zoning district and that would be fronting onto Arizona Street and then the 1.93 Acres would be rezoned from RR to C2 little bit of History just going back back in January this body actually heard uh the bank stet reone that dealt with several other Parcels along Bank Street both on the nor east and west side this parcel was actually omitted from that particular uh reson that evening as we were actually preparing a a legal description for it to address only the portion that fronted on the bank Street as you can see based on this exhibit here the parcels uh in general uh still outline the commercial Corridor area they arrange in having zoning districts anywhere from C2 to C3 like previously the Gen underlying General plan does have this particular property designated as Regional commercial so the proposed reone this tonight would actually bring the property uh into cons compliance and be consistent with our City's General plan it meets all the requirements and the findings that are contained in your staff report it is consistent with the general plan has discussed in addition to that it allows for a commercial Corridor uh to be completed with uh with along the bank Street uh commercial area it does not uh propose to harm or downgrade of any of the other properties in the area the site itself is also of a suitable size for commercial development there are no outstanding comments from any agencies or departments uh this was publicly noticed originally we did have a neighborhood meeting that addressed all the parcels uh along bang Street back in October uh of 2024 we mailed notices January 21st

to all Property Owners within 300 feet we posted the site on January 22nd of this year as well as published it in the Kingman Daily Miner staff did receive one email uh that was included in your uh Planning Commission packets uh that particular email did oppose any type of rezoning along Arizona Street staff has reached out to the the uh entity or the the lady that submitted the request uh and responded that we were not changing any properties along Arizona Street staffs have received no other corresponden with that based on the findings contained in your staff report staff uh does recommend approval of RZ 25-1 uh to the mayor and of the city council I'm available for any questions thanks Jason does anyone have any questions for staff a question so this is City initiated not by the property owner that is correct this city initiated change any further questions no I see then thank you so much Jason all right um I am going to open this up to public hearing um for any comments that you guys might have no all right I'm going to close public hearing then and just open it up for commission discussion make a motion to approve great second all right we have a motion and a second can we get a roll call Vote Yes chair gos approve Vice chair swap approved commissioner sixa approved commissioner Noble approved commissioner McCoy approve commissioner sarkeesian approved and commissioner Waters approve it's been approved great thank you all right next we just have a couple

of reports um the first one is the 2025 first quarter developer Workshop This was um a report by the development series director for the developer Workshop held on January 29th of 2025 do we have a presentation thank you chair no presentation this evening commission uh just want to give you an update we did have uh our second quarterly Workshop so the first one being back in October of 2024 shortly after I got here uh we did have our second one uh on January 29th it was attended by about five different uh entities from the development Community several council members couple planning Commissioners uh it was it was a great discussion we were able to share again some of the things that are forthcoming uh as well as some of the things that we've completed such as a recent update to the zoning code uh and then really looking forward to 2025 where we do have our site set on uh continued updates to the zoning code as well as the city subdivision ordinance uh we shared a little bit about uh the city's uh drainage master plan or drainage manual being updated as well and then we had dialogue with the various members of the development Community uh as well as uh shared the Improvement still coming forth on our permitting system so I just wanted to provide that feedback to the entire commission that that's what we uh that we received that evening and then we are targeting our next one will be probably towards the end of April first part of May so great thank you um does anybody have any questions on that or um want to share anything from being there I will I I would say that I attended this meeting I'm hugely encouraged by the conversation the the way everybody is speaking to each other and trying to resolve issues between each other by talking it out it was really encouraging staff did a great job

Jason was awesome in it and I loved it so I'm really encouraged that it happened great thank you all right anybody else no all right then we're just going to move on to the second report and that is the traffic impact analysis presentation presentation on traffic impact analysis roadway analysis and school zones um do we have a presentation on that okay good evening uh chairperson gos Vice chair swap uh Commissioners uh I am currently the interim city engineer for the city of Kingman my name is Mike Garmin I've been the interim city engineer now for a little over a year I've been at the city for maybe 18 months now so I'm still kind of learning some things and drinking from a fire hose still trying to figure things out but um Jason indicated to me that you some people had questions about how traffic impact analysis were done what the requirements were so I prepared a really short presentation here I'm going to try to keep it at a high level because it's if we got down the weeds we could be here for a few hours but uh this should only take about 10 minutes so um to start with um what's required for a TIA is spelled out in our street regulations there's a table in there Table Three that has three levels of or three categories of traffic impact analysis uh an increasing level of detail and uh planning Horizon um notice I've kind of outlined there in red the lowest category is category one and it's based on um it's based on the engineer indicating that there will be 200 or more new peak

hour trips so the implication there is if it's anything less than 200 peak hour trips we don't require uh traffic impact analysis um the information used to make that determination comes out of the Institute of Transportation Engineers trip generation manual I've got a slide here to talk about about that a little bit um the the trip generation manual has a lot of graphs and equations in it that are based on a detailed traffic impact analysis that are entered into the results are entered into a database and it gets it's been updated annually since 1980 uh what it does is it'll give you a number of new trip ends and so just to give you an idea of what a trip in is uh got there at the top you go from your house to Walmart uh when you leave that's one trip in when you leave Walmart that's the other trip in so one trip has two trip ends um let's go through an example that'll probably make it a little easier to understand so for example uh if someone's going to develop a new single family residential subdivision with 96 dwelling units um you've got three graphs that you can look at for single family detached housing in the trip generation manual the one on the left will give you the total number of trip ends so for 96 dwelling units the total number is 972 trip ends and it says 50% of those are leaving the subdivision and 50% are returning so that's that's how that's distributed um then there's a what we make the determination on is the number of peak hour tripin new peak hour tripin

is what what determines whether or not you got to do a TIA so we also look at the am peak hour and so you can see here um in the middle graph that the total am peak hour new tripin will be 75.4 and then the PM peak hour total new tripin will be um 100 so since that's less than 200 uh we would would conclude that the developer does not need to do a detailed traffic impact analysis conversely we can look at a subdivision like this one that has 232 new dwelling units um total number of new trip ends will be 2,189 the peak hour for the morning is 172 new trip ends and the peak hour for the evening is 2 27 New trip ends so 227 is greater than 200 so we would require a TIA for this developer this development so in terms of what they do for traffic impact analysis all that is spelled out in the manual manual of uniform traffic control devices this is a document published by the federal government by the Federal Highway Administration uh the purpose is to standardize when and how traffic control devices are used used thus enabling standard enforcement so uh what warrants a new stop sign or a new traffic signal in downtown New York it's the same here in the city of Kingman that way they all get that they're they're they're warranted the same way so they're enforced the same way that's that's the whole point of making everything standard uh compliance is mandatory these aren't guidelines this this is

what we have to this is how we have to do uh warrants for traffic traffic devices for a traffic signal warrant there are nine possible warrants uh I've bolded the ones that are most often looked at or most often warranted uh there's vehicular volume pedestrian volume and crash experience the other ones uh peak hour is like if you have a whole lot of traffic all coming out in a real short amount of time if you think about the industrial park about 3:00 in the afternoon that's a that's a peak our situation uh school crossing traffic warn is a traffic warn at a designated skull Crossing so it it has to be a designated skull Crossing in order to uh use that warrant uh coordinated signal system this is something you see in downtown Phoenix where you've got uh several blocks in a row where the traffic signals kind of queuing cars a certain pace uh a roadway Network traffic signal warrant is where you have signals that are trying to direct traffic onto a major interchange or something like that and then traffic signal at a grade crossing the most common situation for that is a railroad tracks so there's a there are a lot of numbers and lines on this slide uh this is um the traffic signal warrant for vehicular volume there's 8h hour vehicular volume and 4our vehicular volume and so what they do is they'll do um for a new subdivision they'll do traffic counts and they'll do a forecast um and it's it's like five years for most of them but if it's a larger subdivision they'll go out further uh what you really have to pay

attention to are the uh in table 4C there's the there's the 100% numbers those are the ones you actually look at at um so condition a is a condition where uh the major Street counts exceed those numbers that are on there for vehicles per hour and then um on the minor Street those numbers are exceeded for vehicles per hour and it it depends on how many lanes and that kind of thing that's a that's a in the in the leftand column um for condition B if condition a is not met and it's a situation where uh the main road the main street traffic really prohibits the minor Street traffic from functioning properly you can look at condition B and uh basically use the numbers in that table uh and then on a 4H hour vehicular volume you basically it's the same thing just on a shorter time frame and they've got a graph that basically does the same thing for 4our vehicular volumes and it's those numbers are in vehicles per hour so that's kind of to give you an idea of what kind of volume we're talking about to to Warrant a traffic signal based on volume um there's also pedestrian volume it works very much the same way as the uh vehicular volume they'll do a they'll do a count of existing situation how many pedestrians are getting at a partic particular intersection uh and then they'll make a forecast and then basically uh you have a 4H hour volume and a and a peak hour volume and if you if the numbers you come up with plot above those lines on the graph then the traffic signal is warranted if not then

it's not warranted you can see um the threshold on The Pedestrian 4-Hour volume is about a 100 uh pedestrians in a in an in an hour um and then on the peak hour volume it's 133 per hour so it's that's a lot of pedestrians in a 1H hour time frame that's that's when you would would warrant a traffic signal for pedestrian volume uh there's crash experience um there's two tables here um there's a one-year period and a three-year period uh they look at two different thresholds there's there's a a threshold a number of uh accidents in a one-year period that um angle and pedestrian accidents that that have no matter what the severity is they get counted and that's the um first two uh the four legs and three legs column in that table and then you can see over to the right those are fatal and injury crashes and you can see the threshold is lower for those and you have a similar table for three hour period so if if you meet those thresholds then you can warrant a traffic signal based on Crash experience uh finally uh I want to point out the mutcd also um spells out the requirements for um School Traffic Control in school areas basically what it says that you're supposed to have a school route plan that's prepared by the school the law enforcement traffic officials responsible for pedestrian safety uh it's got a map it shows you know this particular map shows where the school is Mark crosswalks Crossing Ys

stop and yield sign approaches it shows where The Pedestrian route is and where there's a signalized intersection that's that's the kind of information that you would show on this map and as I previously mentioned if you want to do a traffic signal at a school as a de designated school crossing you would use that School uh School traffic school crossing traffic signal war that I mentioned earlier so that's pretty much it I tried to keep it as high level as possible uh if you have any questions I'll do my best to answer them thank you we appreciate your presentation um does anyone have any questions I do um yeah thanks for the presentation um we do get do we we do get asked to consider traffic a lot and when the inter they're putting in subdivisions or whatnot regarding the cat one cat 2 the subdivision doesn't exist yet so you're using like a table based on what you know about the the subdivisions to to come up with the like the figure they should right the developer is going to forecast how many dwelling units he's going to like on on the plat they've got to show all that so there you'll know how many dwelling units are going to be in the subdivision and then they just use that number of dwelling units and look up those those graphs and and come up with the number so the 96 you had in there whatever what about the subdivisions that are kind of phased out or maybe even separate small subdivisions that are owned by the even the same Builder but just phased in one after another after each other does that have any sort of like compounding effect on traffic that we should consider that maybe it's like a cheap well if they the ones that are where they they stopped and then they rest start um if if it's an approved subdivision with an approved plat and improved

Improvement plans and everything's already been approved and that that decision would have been made whenever it was approved the first time now if if if they only Built part of it and then they want to add on to the rest of it then and it's it's not an approved subdivision it's just a new part of it that they're starting then we would require them to to to show us how many dwelling units they're going to come up with irrespective of the the phases or whatever you got to look you look at it in totality basically yeah we would look at it totality okay what I'm considered concerned about is we had another member here recently left and he was considered about the width of the roads you know and it seems like that if you're going to restrict if you're going to increase the width of the roads to handle more traffic that would probably need to be done upfront when you're considering the total number of the the dwelling units in a subdivision rather than like piece we get together right our street Rags basically say what the road widths are supposed to be for different kinds of streets there's there's local streets and collector streets and arterial streets and all those Street widths are spelled out in our street Rags um the the traffic impact analysis well if they do a TIA then that could that could affect the street wids if if they if they don't do one because they're under the threshold and they would probably just use the standard Street withs we also have a a traffic master plan that identifies where our arterial and collector and local streets are at and whenever we get a new new subdivision that comes in we will usually bring that map along we first start talking to developer and say hey here's where we've designated collector streets that are supposed to be wider or arterial Street are supposed to be wider and we usually try to get them to play ball in that well you to use the analogy

I mean the capillar is where you want to fix the problem before you have to back up and start addressing it aterials or things like that it sounds like regardless you're going to catch it there it's more of an estimation process when you're trying to catch the capillary right sort of contribution I would say um if you know we don't have a lot of how do I go back there we go we don't have a lot of discretion uh in terms of what's written in the mutcd or in the it manual as to I mean those are all spelled out pretty black and white terms uh if we were going to make any changes uh probably this table three would be the thing you might want to focus on um I'm not real sure how we developed that threshold of 200 200 new trip uh new peak hour trips I spoke with a previous city engineer he wasn't real sure either um some communities have a lower threshold so that might be something that we could consider if we felt like maybe some subdivisions were generating more traffic and getting underneath the radar because they W they didn't have to do a TIA and that kind of thing I mean that's that's something we could consider but once once you're once you're into the analysis it's it's all based on federal guidelines so you're pretty much stuck with whatever the fence say you do but perhaps a sign that there's a problem is the city passing ordinances to keep RBS off the streets you know the streets airgo the streets are so tight that they're already having enough trouble at the city level that we're taking other options rather than just widening the roads to begin with or something all right well it it's been helpful one other thing though and this kind of ties in with Bank Street we talked about just the the fact that there's a school on that road and you know which was

helpfully pointed out it's it's in the county but if you remember on 68 we used to have the school right on the road and I know everybody that's ever driven down that road's gotten a ticket when that that school was right on the road and what the they is is they just locked off that road and made you come come to the school through like a side road you know which kind of makes a lot of sense and there was a little concern in the last meeting I think it was the last meeting on uh the journey mega church becoming maybe a school or having school Services there and maybe introducing a you know a Crossing there and then we've got two 25 mph zones on what's supposed to be our alternative to Willow across town so I don't know if you have any thoughts on that or if some of your presentation material addresses that yeah you know um I was talking to Jack plani who is our assistant Public Works director and Street supervisor about the school um traffic situation and what we normally do because again I'm kind of new and so I'm not real sure what we've done in the past but Jack might be able to answer some of your questions good evening uh Madam chair Vice chair Commissioners uh be happy to try and answer any questions you may have um I could just repeat what I just said Bas basically just I'm concerned about the the schools potentially one or more schools on Bank Street um and just we briefly went over what the code is or the guidelines for schools is there some way to maybe encourage people to use side streets much like they did on' 68 to prevent that traffic from being slowed down to a crawl basically you know when it's cross down traffic the city's aware of that yeah the uh we've actually been working with kusd we've done some with K in the past the school crossing uh school zones and the crosswalks are detailed also by a do um

not ad do specifically but there's a supplemental volume to the mutcd which details some State specific requirements school zones are part of that um not all school zones should be down to 15 the high school is actually one of those typically high schools um they they may not drop those speed limits quite as far so we've been working with kusd some of that um the high school on Bank Street is actually a good example a lot of the State sections are reserved for schools and and you know maybe some future development but a lot of times you see schools on those all the ones that are on Bank Gordon uh the one you're referring to on 68 uh were all built on state sections and typically uh in the past along section lines that's where you would see your arterial or collector connections so it's very typical that you're going to find a school zone that's going to be on one of those uh higher capacity roadways got it so well we've had some discussion about the investments in bank and then Bank just sits there not really doing anything year after year and that may be one of the reasons I mean people just don't use it to get across town when they have a roadblock effectively down the road so um just any guidance you guys could give to the people developing these schools would help I guess thanks for the information absolutely thank you does anyone have any more questions no all right thank you guys so much for coming and giving us the presentation all right next we just have um announcements by commission members this is limited to announcements availability or attendance at conferences and seminars requests for agenda items for future meetings and requests for reports from staff no discussion on any of these items do we have any nope doesn't look like it okay um do we have any requests for future agenda items or

updates no all right then we are adjourned