City Council - Regular Meeting

Take a deep breath. Are you ready? Yeah. Thank you. Good evening. We'll call our meeting of city council meeting of August 11th to order. We'll start with the flag salute which council Cornwall will you please lead us in to the flag of the United States of America and to the republic for which it stands. One nation under God indivisible with liberty and justice for all. Thank you. May we have roll call, please? Councelor Cornwell, present. Councelor Bravo, present. Councelor Shab here. Councelor Wilk here.

Councelor Cantu, councelor Grihalva present. Mayor Lanigan

here. And council councelor Cantu is excused for the evening. Um before I get into announcements, uh couple things I would like to reflect on that have been going on. Um our last council meeting was in uh Library Park and it was a very good event. And I want to thank the council for being part of it. And sorry we all had to sit in the sun for a while. But uh I think the uh the city did a very good job preparing for that barbecue and and recognizing the uh the individuals both that work for the city and that uh were noticed for uh their leadership and volunteerism. Um it was a good meeting. So I want to thank the city for for putting that together. Um then uh since then we had a community connection day that went uh extremely uh well I didn't hear any numbers but 5,000 about that

I think about 3500 M 3500 about 3500 we had 60 exhibitors and we gave away about 1300 backpacks uh building the rockets played and it was uh hot

it was hot is it's another good event want to thank Amazon for being a major sponsor there. And Chief Milikin was recognized for already for being a short-time chief, but for his service and his uh department service. So, congratulations on that. And then, uh just real recently, we had our coronation um Friday night of uh of our court. Um a good crowd was there. Again, I think the city did a a good job with the car show and and music and and the court was pretty talented uh by dancing and singing by by some of the princesses. Um Yanera, are you on? Can you fill in on who the queen and her top princesses?

Yeah, our queen was Ada Robles Rodriguez, a recent graduate from Woodburn High School, um who will be at UFO in the fall. And our first princess is Andrea Vasquez Uhenho um who's a recent graduate from Silverton High School and will be at Chaka this fall.

All right, congratulations to them. And to you also, Yian Yera Herrera who uh did a very good job putting that event on and uh getting the uh the princesses ready and you can just see how they matured since the they showed up here about six eight weeks ago. So, thank you Yunar for your help on that and and I know that the year's just begun for him, so we'll see him at the fiesta and many other events during the year. So, moving on, uh speaking of the fiesta, that's starting uh this Friday uh this Friday going from the 15th to 17th. Again, we expect to have over 60 vendors. There's going to be soccer tournaments. The parade on Saturday starting at 11:00. Lucha Libra Laria live music, pharmacies, carnival, a lot of activities for kids. So, uh, please come on out. Some great great food. Uh, Friday is a free all day. Saturday and Sunday is free until 5:00 p.m. There'll be a $5 entry fee after 5 for those 10 and older. Any questions about that? Did I cover everything on that one, Jesse? Okay, then. Uh, moving on. Uh, our aquatic center is having an event on August 23rd. It's called Waves of Change. It's going to be from 10 to 2:00. A lot of games, food, and fun. That's on Saturday the 23rd u from 10 to 2 p.m. And then unfortunately, but in the long run, it's a very good thing that we're going to be closing the aquatic center Sunday, August 31st will be the last day. uh those that's that Sunday will be from 12:00 to 5:00 uh and we will start the construction and deconstruction and then construction of uh revamping that pool

and adding a community center to it. So uh hope everybody's aware and that goes smoothly. So moving on then, um we have a presentation on traffic safety goals.

Mr. Mayor, as everybody comes up to the uh desk here, I just want to do a quick introduction. Uh during the city council's goal setting, rail and traffic safety were prioritized by the city council as a uh a goal that the council wanted us to address as staff. Uh since that time, there's been some work on the railroad and I think the city council is up to speed on that. The traffic uh assessments of the uh city streets and traffic areas that we're concerned about um I think you'll hear tonight is uh moving forward. Uh it is uh more complex and um I think you might think but that uh public works and uh Curtis has been working on uh on a on making some assessments or some data with maybe some ideas and recommendations moving forward uh with uh Chief Milikin and then um I've talked with uh some people um with city councilors individually not to create a uh meeting but about an idea that I want the council to hear uh which I'll raise at the end of this uh meeting in public. So with that, I'll turn it over to um uh Curtis or or chief uh public works director or chief. Yeah.

All right. Scott, um give you guys a little bit of an update. Is this on the sound? [Music] I heard that. That mic doesn't work. Well, we got a microwave system or mic microphone. I don't need one. I can scream loud enough. Yeah, we often turn your mic off anyway. So,

okay. All right. So, give you guys a little bit of an update. Put together a little bit of a slide presentation. Some of this is uh repetitive, some of it's new. Uh just kind of an update. We might have some new counselors that hadn't heard my last spiel on some of this, too. So anyway, go ahead and hit my next slide if it goes. Uh just a little update to some background information, some new guidance, uh some of the data that we've collected, and then a little bit of a path forward. Uh first part of it, um is this is Chris. Chris isn't going to do a presentation tonight, but I had to put a slide up for him since he's not going to be up here tonight. Um the TSP, this is what designates what all of our streets are within the community. So they designate that when they're building the streets and laying out the city's layout as far as what streets are going to be what. And from the public works perspective, all we're doing is making sure that they're built to the standards that are required and then updating and doing changes to those over time. Um, and keep in mind that this design is for the present and the future. So there are some areas where you may have lived on a dead-end street for a great period of time and it's actually not going to be a dead-end local street. It's actually designated as something completely different. and um you know you're going to have a lot more traffic on those roads. So this is a plan that's set forth. It's been in the works for a long time. It'll be a long time in the future. And the next one um so a little bit of background on the street classifications. We've got basically three different classifications. So I'll start kind of at the bottom of that page at with the local streets. Those are going to be the streets that are going to access properties. Those are the ones that go directly to your house or go to properties. And there's usually parking along along those streets. So that's where the majority of the people are going to live. The next one up is going to be the collector streets. Those are going to gather from the local streets, trying to pull people onto those streets and move them into areas such as where schools, shopping centers, and that kind of an idea to kind of you think it from the heart out. Um the top one is the arterials. Those are the main ones. We're trying to get people across town.

We're trying to get them through town. We're trying to get everything connecting to those streets to get traffic moving at a good pace so that you're not locked up every time that you go into town. And those will have in increasing volumes from local to the arterials. And then you the next one that I don't have on here that we don't have any responsibility for is going to be the state highways. So those you know those arterials and those collectors will feed into those state highways. Next page. Um since we talked last time in May of of this year um ODOT came out with a new speed zone manual and it's about 90 pages. We haven't gone through it completely yet, but we're looking to see what things are in that that we need to be paying attention to when we're starting to make some updates on some speed changes or looking at, you know, how to control some of the traffic. So, um, we want to make sure that we get through this before we create a policy. So, we want to make sure that we don't go down a path and we're like, uhoh, we, you know, we need to back up and kind of make things happen from a different thing. So, this is new. Hopefully, this is going to help us and give us a little bit better guidance. I think the state has seen and heard a lot from communities about speeding and about, you know, the growth and everything else to where that they're come up with a manual that's a little bit better than the next page, which is Scott's favorite reference. Um, the uh manual for unified traffic control devices. And this is the federal document. So, this one is 1300 pages long. So, it's got a little bit of everything in it. And it's basically a document that makes sure that every state is doing everything the same so that you, you know, there's a standard that everybody has to follow. So when you go from one state to the next, you're not like, "Wait a minute, why are the signs on the wrong side of the street?" You know, everything's kind of set up so that everything is the right way. So I hopefully this new state guide will help us to get a little bit more f a little bit more focused in on exactly how we're going to be able to implement some of these things in the future. Um the next slide is an example. Um

hopefully we never have to have one of these, but this is a um a lot of states have these. Um and it's a mess. I mean, it's traffic flowing different directions. They cross over. You go in one lane to go one direction. The lights change. It's chaos. And I guess my my point on this one is to me it's a little bit of a system overload. I went to Arizona over in the fall or early in the in the winter and ran into these and I'm like, "Holy smokes." I mean, what's going on here? I mean, lights are changing. Go left. Oncoming traffic, you're facing it and driving into it to get back around. Anyway, system overload. So, I I I want to make sure that we're doing things in a systematic way so that we're not overloading our streets with with signs and, you know, speed signs and then, you know, everything else that we have that trying to make sure that we're getting everybody to pay attention to what's actually happening. So, um, that's just a reference for that. Next one. Um, this is the map that I showed you once before. This is our actual location map of where we've done some of the speed speed studies. Unfortunately, it's hard to get everything on one map. You'll see on there that we have some stars as well. Um, some green stars. Those green stars are actually where the police department have put their radar trailer. So, we've incorporated that into our mapping system as well. Um the green ones are areas where we've done the traffic counts which are the speed counts um with our devices in public works that um pretty much are areas where we don't have a lot of concerns as far as traffic speeds. So they're within the range of um acceptable ranges between what the police department and our department have kind of deemed to be a adequate number. Now the ones in the red are ones that are kind of pushing the limit. Maybe some of them are over like the 85 percentile that we've talked about in the past.

Could you talk about that again, Curtis? I'm sorry. I think that's a really important point to hear the the 85 percentile. What does that mean and why are we looking for it?

Yeah. And what that what that does is that when when we look at doing traffic studies to increase speed or lower speeds, we do traffic counts and we take counts of all the cars and how fast they're actually driving. And one of the matrixes is there's a 50% and 85 percentile. So they take a recording of 50% of the vehicles are driving at a certain speed or lower than. So let's say we have a community that's and actually I've got a good example. Um I didn't it's not in the slides but um Holly Avenue we talked about we had some issues with over there as far what was happening in June. We went back and did some more um data collection on that. So the 80 or the 50th percentile, which means 50% of the drivers are driving the speed or less, was 25 miles an hour on the north end end of that road. So 50% of the people are driving the speed that that they're supposed to be driving at. The 85th percentile was 30. So included in that 50 85% of the people are driving up to 30 mph over or lower than that matrix. So there's 15% that are driving faster than that. We don't count that because we can't it's just statistically it's not we can't make corrections for that from an engineering standard. So 85 is our cutoff. So as far as that's concerned Holly north the 85th percentile was 30 mph 85% of the people are driving that or lower. And then from Wilson south which is still part of that road from that intersection south the 85th percentile was 24. So they were actually driving slower than what the posted speed limit was. the 50th percentile was 20 miles an hour. So somewhere between um Cleveland and Wilson, either the people that are driving fast live on that section of road or they're turning off onto Wilson and maybe going somewhere else. There's a couple of other places in there where that can happen. So, one of the things that I wanted to talk about a little bit later in this presentation, but I'll do it now, is the fact that when we start

to build out roads and we start to make improvements, like I said, um Holly is going to be one of those roads that goes all the way down and is going to come into a new housing development eventually. So, there's a big open field south of all that. When that road opens up, you're going to have more traffic that are going to flow through there. So, we're trying to look at this from a perspective of what improvements can we make on that road today that are going to make things safer for the community today, but also we don't want to spend or waste money on an area that we may have to change that because we have more traffic coming into it at a little bit later time. I mean, within probably 5 years that's probably going to get developed. You may have a road opening up now. People are going to be wanting to cut through and make traffic faster. So, little things like that. You know, you talk about, you know, putting up speed radar signs. that's very low type stuff. But then if you start talking about doing other things about striping and trying to make the roads narrower, you know, or maybe putting parking in or doing other things or making bullouts, you know, that force people to slow down so that they don't look feel like they're passing a lot of, you know, open area, we have to think about how we can make that happen if we're going to have development continuously happening. Um, so anyway, on this map, it just kind of gives you an idea of some of the areas. Now, these aren't these aren't um 85th percentiles that are like, you know, 50 m an hour on all of our local residential streets. I mean, we're not talking huge numbers here, but they're just numbers that we want to make sure that we go back and look at. So, over time, our goal is to try and figure out a s a systematic way of hitting all of the local streets, all of the residential streets, and all of the areas to where we can come up with good numbers. And over time, that's going to change. We've opened up Green View Avenue and we're seeing an increase in the amount of traffic that's flowing down Green View and hopefully seeing a little lightning of the traffic that's going to be going down Harvard. So, it's going to be a moving target and again, you know, we want to make sure that we're spending the funds correctly because the funds that we're spending on these different traffic issues are money

that's going to come out of paving. So, you know, we the money the pot's not growing, but the number of things that we're taking out of that pot is continuously growing. Heather, next one, please. Um, so in 2025, this is kind of what I've already kind of talked about, but we had 28 um, traffic count locations in the year 2025. Only two of those locations were ones that we wanted to really look at as far as over the 85th percentile. And two of those were Boon Fairy Road north of 214 headed um, out of town that direction. And the other one was Cleveland Street between Ogle at the railroad tracks heading east toward um GCH. Um again, these aren't local streets. None of our local streets hit any of the markers that said, "Hey, we've got a problem here." Um you know, that were these were the two that were actually the worst. Um and they weren't really that bad. Uh Boons Fairy is 25. It's a very wide street. You've got, you know, a center lane, an outside lane. The 85th percentile was 36 miles an hour. So again, 36 uh miles an hour. It's a posted as a 25. Um

but you do have two schools there.

You do have two schools. But again, you know, some of that is, you know, we're we're taking readings for four or five day period, 24 hours a day. So school is in session. That may not take into account. We don't, you know, it doesn't that number doesn't reflect daytime versus nighttime. So or when it's school hours and when it's not. So, um, but that again that is what one of the reasons why that one actually was was kind of a hit. So, um, I talked about the, um, other one there, but like I said, no local streets were ones in so far this year that we've thrown up a red flag on other than, you know, complaints from residents, loud cars, you know, accidents that have occurred and chief will talk a little bit about that. So, there is a little bit of a shift in thinking. Um the next slide, Heather. Um as far as previous studies used the 85 percentile to minimize crash occurrences and provide favorable driver compliance. So their thought was 85 miles an hour or 85 miles an hour 85 percentile. People felt comfortable driving at a higher speed than what the posted speed was. The conditions warranted it. Everyone felt safe. What their shift in thinking is now is that they're looking at it from a different perspective is they're wanting to go to a 50 percentile for how they adjust speeds now because they're looking at it more from roadway conditions in urban areas and where it's developed and the vulnerable users. So they're looking at more of like what's around the drivers, not the driver themselves more so now with distracted drivers and everything else and all, you know, more signs, more visual cues, everything else, getting people focused. So they're wanting to slow them down a little bit. So it's a change in how they're kind of thinking about it. That's part of what this manual is going to talk about that I had said that the state is kind of developing. So when they do speed studies, when we contract that out with Marian County going forward, we're going to have to see how that kind of looks because we may say, "Well, we want to increase the speed on

Cleveland because it's a wide street." And then they may look at it and go, "Well, there's a lot of, you know, driveway entrances on here, you know, or there's parking or there's, you know, a school close by, they may want to lower the speed rather than us wanting to raise it." And that's just an example. So, um, but it can work in either way. I mean, we we may want to lower a speed in an area and they may come back and say, "Well, no, the our study warrants that it should actually be faster because it's, you know, maybe not a local street. It's a arterial that, you know, you're trying to move that traffic back and forth across town." So, um, so then again, moving forward, um, the next slide. There you go. Um just as a little blurp there about the safety as far as you know it's it's what their thoughts are as far as how they want to try and make speeding in urban areas um based on engineering studies not on um a lot of other issues that would be like I said complaints and um you know loud cars and other things. Um I made myself a couple of notes here. I already talked about that. Okay. Curtis, can I can I jump in with a few points before you go on? Uh before I forget, um

Curtis mentioned the feeders of our streets and our arterials into the highway system.

I don't track statistics. Um mostly because there conversations, but it feels like quite a few people who are concerned about the traffic system in Woodburn are concerned about issues that are generated on city streets because the failing highway system. you know, they want to think that the street is failing when in fact it's the highway that doesn't support the traffic on the streets in an efficient way. And uh up here at the uh the Boones Ferry 214 intersection, it's a perfect example of an intersection that's failing and causes problems all the way down to to Hayes and and that intersection and beyond. So the continuing continuing to u work with the state and um support the state's efforts to invest resources in state highways particularly in Woodburn is is important. Uh the condition of highway 214 uh we all know it we all live here. We all drive on it. We know that it is in pretty rough shape in some places. Those are those are issues that ODOT needs to uh tend to and repair and to make sure that the traffic in Woodburn, which is largely generated on the highways from outside the city, you know, doesn't detrimentally impact our transportation system that we're charged with maintaining. Um the other uh point I want to make here too is that um we've looked at 38 sites, but I know we have other sites in the city that we also want to work on. And I think L City's invested, Curtis, in uh additional equipment to help us measure and track speed so that we can have access to better data. Uh a data that can then be applied to that uniform traffic safety manual, which um I Curtis says it's my my favorite thing. It isn't fascinating to me, but often times what it does is it tells me that I can't do a lot of things that seem intuitive that I'd like to do because it has to meet the national standard for how we um construct streets and how we manage the streets. So that

my ability to be creative to do things on the streets becomes um very limited in our ability. And then the other thing I just want to mention, it's not really dealing with city streets, but Marian County enforces uh traffic on county roads. And we do have quite a few tra uh county roads that feed into the city or jurisdictions of traffic that uh flow from the county into the city and into the city into the county. And there have been, you know, uh there have been issues with uh driving on county roads as they come into the city. and people continue their their issue, their bad behavior in the county roads in the city. You know, I've asked the chief to ask the sheriff's department if they could step up their enforcement on some of the well-known areas around Woodburn so that uh you maybe people will approach entering the city and their driving habits in in a better way if they think there's more enforcement that's available in and around the immediate area of of the city as well.

Um sorry, Curtis. Oh, you're good. Yeah. And so I do uh the purpose of gathering the data and the reason we want to continue to move forward with collection of data is so that the statistics can help us drive what we think is a data-driven approach to investing our dollars into trying to mitigate the hazards that you know people are concerned about. I just want to make sure that link was real clear Curtis because the dollars you are right are limited and we want to get the best return on investment for those dollars uh we as we can. I'll turn it back to you before before we go on it. Council Ghava.

Yes. I have a couple of questions. There's a couple of pieces of information that you shared that would be very helpful to me. The first one is that transportation system plan. I really do like that. And I noticed there was a key code that was a little bit slightly different than the road definitions that you gave me and maybe I didn't match it. For example, like on the transportation plan, I was looking at Gat Street because that's where I live. you it it's considered an access road, but is that an interial? Is that whatever? Whatever. It'd be kind of good to see how how those two work together to to understand the maps.

Are those maps the that you showed, especially the the transportation plan and then also the other one. Are they available online so that I can review them and then also that my my the my community members can help understand the that's the key issue that their road may not be was not built as they may have thought it was to be used and that is such a huge tool. Yeah. So can I click online and see that the the TSP is in is is online and it's under the community development page. So that's it is it's actually a subsection of our comprehensive plan. Comprehensive plan.

And so the comprehensive plan, it's a great question. I'm glad you asked the question. Uh and it's worth it's definitely worth clarifying and talking about because the comprehensive plan anticipates the future of the city. Yes. And provides a comprehensive approach to infrastructure, water, sewer, storm drains, and and most importantly the transportation system. So when Curtis talks about looking at developable properties and the densities are required to run the development of those properties, it tells us a little something about the planning that's needed in the future to invest so that the systems continue to work. And so that the that transportation system plan is a required document under law and is actually approved by the state. Okay.

Changes to that plan also require state approval of modifications to the comprehensive plan. So the plan that we have was developed in concert with the state agencies as well as the Oregon Department of Transportation who cares a lot about this too. So you can you can look at that and you can see what the future

plans are and and and the council may recall that we're currently working on um I think what Chris Chris is here plug it the SWAT the SWAT has multiple definitions in my business. It can be many things, but this one means the southwest arterial no sorry area transportation. We're going to do an amendment to our transportation system plan or do an attachment to it to accommodate what will be the southwest industrial reserve as it comes into the city as we just annex that property so that we can see how the system throughout the city is impacted and try to and try to make those investments from those that development elsewhere so that things continue to work. Um, we can give you a copy of the transportation system plan. And Curtis, I don't know if it's in your slide, but can we also give the city council the data,

just the the measurements, the data from the 38 sites that you did, so you can actually look at it afterwards. Yes, that was the next question is if I could get a copy of those reports that you have been doing that the 50 percentage and and so because I think those are available to us too. It just really is so helpful.

We can put it right on we can put it online too and people can go and look and see what the speed measurements were. Yeah, we're trying to figure out a way to to to put that in a format that is understandable. Again, I got bunch of engineers that love that data and love all that information. It's almost like lawyers, you know, the same thing on the other spectrum. So, so that we can make it in layman's terms so that they can understand what it was because we had a meeting today and we were arguing about what the 85th percentile was because we couldn't remember exactly what it was to say exactly how we wanted to make sure that it came out. So

I guess what I want to do is I want to be able to have that strong data to tell a resident that yes, this is an issue for today, but here's the future and how that is comprehensive in nature and the work that it takes to get to that point. And I think that those are important.

One of the things I want to mention about Gat Street. So Gat Street is kind of a is a little bit of an in between. So it's part of it looks like a local street if you look at the south end of it because you have to think about when some of these places are built. So that part of town was built a long time ago. So you have a different standard. And then as it move further to the north, you notice the road gets wider eventually until you get up to the north end, you can actually drive two cars past it faster than you want people want them to in that neighborhood versus what they can drive on the south end of it because the road is narrow. There's parking on both sides. So Chris, something else I just want to clarify because I think I'm probably going to get asked this. uh the 85 percentile mechanism. You mentioned that when you once it's if it's an 85 percentile measurement that it's not an engineering fix and that what that tells you is that it's it's more of a localized issue in terms of individuals as is a design flaw or design feature in the street and that what we have is kind of the outliers. You know, we've talked about, you know, people who speed probably speed all over the city.

Sure. But that it's not it's not um um it's not indicative of an engineering flaw that promotes it. It's bad behavior that's created.

Yeah. And and well, you can look at it as an engineering that's not not necessarily a flaw, but again, as you get to those arterials and those streets that are trying to move traffic, you want to make those wider so that you can get traffic flowing. You know that if you're on a street and you're the only one on it, it's a wide street, you feel more comfortable. you're going to, you know, if you're late, you got to get your kid to school, you're late for work, you got to go, you know, you're going to drive a little bit faster, you feel more comfortable driving faster. And that's where that 85th percentile comes in is that 85% of the people, you know, feel more comfortable, you know, driving at that speed. Doesn't mean that's right because the law is you you're not supposed to drive over the posted speed limit. Okay,

Curtis, the road between uh uh the golf course and the high school, is that Tech will drive? Yes. Or Hazelnut? Hazelnut, right? That's Hazelnut. Okay. Did you do a a test on with council has has referenced that there's been a lot of traffic taking shortcuts, especially with new construction going north of there. Yeah. And even at National Night Out, there was neighbors saying that high school kids are using that fairly uh fairly fast. But

um we we did I know we had one we did one a couple of years ago down through there that was just before we put the radar speed sign in. And it really if if I was looking at it today, I probably wouldn't put that radar speed sign there based on the data. Um the data doesn't support that we have a huge problem right there with what data we had. Um, we I don't I don't remember if we had any new data from 2025 on that area yet. Um, it definitely wasn't anything that was it wasn't jumping out at us. So, but yeah, we are trying to systematically try to find a way to get data across the city the best way that we can so that we can see what's happening. So, any other questions before you go on? Okay. No, thank you. It's

fine. And then just kind of this is kind of my last one here is we've these are some of the things that we've been talking about internally and then trying to look things up is what can we use and what are we allowed to use? What like Scott said we can sit down and come up with some great ideas and then I come back and go well guess what did some reading and we can't do that. So um some of the things we've talked about doing is maybe adding some areas where we um some of the newer developments we have stop signs on just about every corner in some of the new local streets. We've got some of the older streets where we don't have stop signs on every cross intersection or even T intersections where we have a long stretch where we could actually add a stop sign, make it a controlled stop. That will slow slow

people down. Flashing speed signs are another one. We did put one out on Par Road um where it butts up into Butville. Um it flashes it there's a light on it or a radar that'll detect traffic. It'll start flashing when you get so so close. So that it kind of is like a visual reminder on that one. The one that we're having I'm having trouble with on that one. Putting it in town is is it's bright. So all of a sudden it comes on and I've got a neighbor who's got a house there and all of a sudden it's flashing in his bedroom window off of his mirror, you know, in the middle of the night. I mean these are all things that we got to think about. I mean it affects it affects everybody on on how we have to do some of these things. So, um, radar speed signs again, um, data driven locations, not complaint driven. The complaints can start us to to gather the data and see if it's warranted, but I don't want to get to a point where we're doing it the opposite way. Um, we'll have them everywhere. Um, center line striping, um, you know, can put just a solid line down the middle of a street to kind of get people thinking where they're supposed to be driving. Again, you know, that 15% that's over the 85th percentile, none of these things are going to work on. So, that's still going to be a problem. Uh candlesticks in some areas, you know, there'll be the large stick down things that you could put in there like you see around some of the islands on I5 or not I5 on 99E on some of the raised islands where they're yellow and they've got a reflector on them. We may have some troubled areas where we want to slow people down that we can put some candlesticks in there and see if that'll help. Center line reflectors would just be the little squares that we could put down the middle of the road. I mean, that's just little visual cues to keep try to keep people in where they're supposed to be.

Uh bike lane markings. Um we're looking at some areas where you can put down um bike lane markings on a road to show that it's shared with things so it gets people paying attention more like, "Oh, I have to look for a bike." Maybe that slows them down looking for a kid running out in the street type of deal. And then uh pavement markings would be like painting actually putting slow on the street in lane or 25 miles an hour slow as they're you know getting to an area where where they would pick up speed instead of maybe a radar sign to you know give them a visual cue that oh reminder that I'm supposed to do it. Um and the only other thing I wanted to mention was that you know it's I hate to be the one to say it but you know streets are made to move traffic and they're not playgrounds. Um, and you know, if you buy a house on a dead-end street, you have the luxury of, you know, being able to use part of that as a place where your kid kid can ride bikes or you can put a basketball hoop up kind of in the street. But the the key is I mean, people have to pay attention to what's happening on those streets as well because f first and foremost, they're they're for traffic and and unfortunately, we have some areas in senior states where the codes were built so that the sidewalks are the street, you know, so um that kind of an area. So, it's it's it's just tough. I wish that we could go back and fix all of those problems and give everybody a wide enough street and enough area to where it can happen, but it just doesn't happen in all areas.

One more quick question. So on these things that are allowed, like for example, hard castle hole, we got a lot of up, you know, goes down fast, then you go up and it's hard to see. How can you make that gadget and hard castle? How do you investigate that to see if something like a stop sign or something else might be there? How do how does that process happen? And how would a citizen ask to get that?

Well, it would I mean it can be asked. I mean it's going to take some some time and some effort with our engineering department to go through and look at the look at the application, look at the street configurations and look at the you know the classification of the street. Some streets we don't want to put stop signs on because our goal is to move traffic. So, you know, an arterial or a collector street is one that, you know, it's like we really don't want to slow the traffic down because we're trying to move them, but we want them to drive at the speed that they're supposed to drive at. So it's a catch22 in some of those areas and then we just you know maybe email Scott and say what's the city's plan for this particular area then we can do that. Yeah, because that you know that's one area

and that'll come back to our department and again it'll you know I mean we're if we're looking at the entire city plus all the other projects that we're working on and everything else it it takes a lot of time and we're limited on you know staff and budget we have tried to target some of the high complaint areas uh in the initial round there still be additional data collection collection points like I said the data will will drive in the uniform track traffic safety manual will dictate you know sort of the scope of what we can and can't do moving forward for what, you know, what makes sense and and maybe what doesn't. But, you know, if there's places that we want to put on our list where we want to to try to to do a a traffic analysis to look at speeds, we we certainly can do that. Um, uh, we probably could end up doing most the streets in the city by the the time we're done.

Yeah. Uh, for for sure, but if somebody if a counselor wants a particular street um, and the data collected on it, you know, I'd be happy to, you know, put that on on the list. Okay. Yep. Thank you for that. Thank you. Thank you very much.

I did have one comment and that this has all been very useful and you know it's important. It's hard to convey to our residents, you know, what all goes into speed limits and streets and how they're made, how the flow goes and all that. But but I want to pick up on one comment that our uh city administrator made and that was about behavioral issues. Uh and so a lot sometimes the data is driven by a few outlier liars. It's it's the bad actors that um not only speed but they seem to be equipped now with cars that are very noticeable to people. They're very very loud and obnoxious. And so, you know, it's hard for that to become an enforcement priority, but at one point I thought at one point the city of Portland had uh put in these um these sound devices that were quite controversial actually to detect gunshots and they quickly got removed because there was a lot of con if there was something that we had that could signal exactly where that fastm moving loud vehicle is that could be used for deterrence. You would have the Medal of Honor from from the citizens of of

W. Yeah, let's hear it. Thank you, Curtis.

We might have to come up with the idea and market that and then uh we'll retire. Yeah. Yeah. Um yeah, Curtis pretty much I don't want to say said it all, but he covered a lot. Um, I did pass out a packet and this is a look back over the last 6 months and then obviously some of the comparisons you'll see later on when it says 2425 again that's the first two quarters of each year not the full year. For instance, I mentioned 2024. So just just so you know when we get to that I'm not going to cover obviously every line line by line but um the first section is our radar trailer data. What I find interesting about these numbers is, and I know that we do some of the same areas that the public works does, but public works when they do the traffic counters, it's still basically the two lines across the road and everything else. You can't see those. You don't notice them, but people notice our radar trailers.

They stand out, right? And so I would be curious to know um as maybe we dig into this further, what the differences are. I think and I think I would agree, they are different. And so, um, when you look at those, take them with a grain of salt because, um, I think, not that we're not doing a good job, but their numbers are probably more accurate because they're just lines on little rubber kind of things on the road. You don't see them. So, um, something to, uh, that I did want to kind of talk about is, um, our photo enforcement, we're still looking into that. We're still looking into the idea of expanding our current system. Uh, Newberg and Evergreen is still at the top of the list. um Lincoln and 99 got ruled out because the intersection's too small. So that is still on the on the to-do list. But I thought something that was interesting that you all should know as far as the red light data currently. When you look at these numbers, you know, for instance, total events captured, you know, for instance, for January through March, 1,000 people are running the red light. We're only able to issue 200 citations because of a variety of factors. Can we identify the driver? Is do we have a good vis visual? Um is the registration up to date? Things of that nature. So when you see that um that strange gap, that's why it takes a lot to identify that person with that car to issue the citation. Um the speed is a little bit and also then you got to look at the red light, then you got to look at the violation, how fast did they go through and things of that nature where speed enforcement is a little bit different. Um obviously more the ratio is a lot closer uh because quite frankly it's easier to do. Um, and then that I also was kind of curious about the I puts a little bit together for crash data, traffic stops, and DUI enforcement. Um, excuse me. Again, again, this is only the first two quarters, but um, so far we've had a 2.36 increase, but I also I attri I think I can attribute that to the fact of more people live here than they did last year, probably. Um, but there there's no way to know for sure. what

it's going to be interesting is when we do a full 2024 look back and then as we get through 25 do a full 2025 look back and so I am curious to see how those numbers change I calls for service I want to see how all that's impacted so I I'll definitely share that all with you when we when we get there um the other two of of note is traffic stops you'll see a pretty big jump from 24 to 25 there are uh two reasons for that in 24 I know that uh at least one of our motor units was probably working patrol to for because of the short staffing. Also in late 24, we added the DUI enforcement positions. So that obviously added to the pile of traffic stops that we were conducting. And then again, that's also why you see an increase in the charges for DUI. Again, I'm glad to see we're arresting more people, but unfortunately more people are driving on the influence of intoxicants.

Chief, before you Yeah. turn the sheet. Go ahead. Hit and run. Seems like that's pretty high. In 2024, there were 113 non-injury accidents. Correct. 104 of those were hit and run. We We have a lot We've always had a lot of hit and runs in our city. Most of them are by street signs and firefighters, by the way. Yes. Yeah, we have a lot of hit and runs. Any suggestions what we might be able to do or is this just seems problematic? It it it I do agree with you. Uh but, you know, I've been here a little over 27 years. We have always had hidden runs. We've had a lot.

Chief, I know we talk a lot about um traffic accidents, crashes, particularly if there's an injury. Maybe it's just me, but it feels to me that more times than not when we talk about these things, there's two primary um drivers, no pun intended, that are causing these issues. One is um driving while impaired, and then also distracted driving. I'm not sure which one trumps the other. probably distracted driving probably.

It just feels to me that when I talk about these numbers as they happen over the course of a year, you're always mostly telling me that there's going to be um alcohol or drugs or distracted driving as the cause. I mean, can you Yeah. Do you think you can tell me about if I'm wrong about that, but No. The reason I think it's important is because I think it helps to narrow in on the options that we have. Yeah. at the root cause distracted driving and alcohol-related um incidences which is common in all communities. Yeah. It's not Scott. What I'd like to add to that is uninsured drivers. Uninsured drivers. Sure. In fact, I

you know I see the mayor virtually every day and I often times say, "Oh, we had this, we had that, and it's going to be probably alcohol, a distracted driver or something that nature."

Yeah. Yeah. There's also factors with like unlicensed drivers, no insurance, uh no insurance, things of that nature. Um there there could be a variety of factors and not and hit and runs the vast majority is property, not people. It's there it's you know they bumped into somebody's car, things of that nature. So um yeah, but I agree with you, but I've we've always had a lot of hit and runs. So um something just kind of I just kind of put together a quick list of items is just kind of some of the notes I talk through. Uh I I I've mentioned previously about mobile speed enforcement devices i.e. um taking our the idea of our intersection cameras and actually making a mo or making a system that's mobile. The company that we currently have a contract with ver mobility um is work has that capability and then I've talked with the kids and I have bounced us back and forth over a few conversations. Is it legal or not in Oregon? Because photo enforcement there's some there's a lot of restrictions in within the state law. And so, um, we believe that it is, but we, as we develop this, and we're going to meet with this company, we had a meeting scheduled, but it got cancelled, unfortunately. But we're going to meet with them later this, uh, month or early next month, uh, to talk about the concept of being able to do mobile speed enforcement. I They look basically they're the size of a garbage can. Basically, you put them out and they actually do mobile speed enforcement. So, I mean, we'd still use our radar trailers, but we're actually we're going to use those probably more. However, there will be a caveat. I'm sure it's coming. The cost of that equipment because our red light cameras pick up millions of cars a year, right? They can count on that flow

because make no mistake, they're in the business to make money. Um the problem with these mobile enforcement devices are they're going to go into residential communities and you look at the numbers here. Um you know, you're talking 10,000 cars, 20,000 cars. That really doesn't do it for them as far as revenue. And so I'm we're going to meet with them because I'm very curious to see how that turns out for us. What will that mean for us? What will be the cost? And then does the cost benefit uh outweigh the risk or is it worth the we'll have to see. The the chief and I have discussed this. So one of the ideas we had that could be explored would be a partnership with multiple jurisdictions and it could move around to different places and then people could share in in the cost of of the service. Right.

Yeah. There's lots of lots of lots lot of options at the table. And then um and I think that's that very may be a very likely solution so we can share the cost. Um again we'll always work with public works. We share our radar data with public works currently. Um just a reminder, Flock Safety does not do any sort of speed enforcement. Those cameras do not have the capability. Um it's I think it's important to mention that because I think it does confuse a lot of people. Well, you have cameras. I can't use those. They can't they just physically can't do it. Um um it would be nice if they could, but that those cameras would c cost a lot more. Um we've also used them uh social media. You know, we've talked about behavior. You know, we try to push out messages. We've talked about stopping at school buses. We've talked about distracted driving, helmet laws. You know, with the summertime, we've talked about motorcycle laws, things of that nature. We've done little presentations on social media. You may have seen them in the really the just the recent past. Um our current our DUI enforcement officer is uh he's applied for the drug res recognition expert program. It is an extremely intensive program to where we send them off to training. He goes through his initial training and then you have to go through the screening process and then you have to go eval, you know, evaluate uh people that are uh on uh drugs. So what a lot of times they'll send them to uh like uh centers up in Portland to where people can like int talk centers and they'll send them o over there to actually evaluate people because you have to have a certain number to get to become an expert. Right off the top of my head I think it's 50 evaluations before you can actually do it for real. Um it's a lengthy process and the school that he won't even be able to go to school until the next year. So um but we are pretty excited for that because there are not very many DRE in this area. Um, and the benefit of that is because um, people that are driving under influence of toxins, it's not always alcohol. It's not always marijuana that's easily detectable by its odor. Uh, when you're talking about pills and things of that nature, we can't smell that. We can't see it. And so, that's where a drug recognition

expert can come in and have do an evaluation, say, "Yes, this person is likely under the influence of this."

And so, it's it's going to be invaluable for us. Um, on this last note, um, we do plan on applying for a trafficer grant position. Uh, my deputy chief Andy Shadron is really the one that does a lot of this stuff. And the hope is, uh, they'll pro there will be some funding out there uh, sometime next year. Of course, there's a catch to all this. Of course, I have to meet with Scott. We got to talk about, you know, can we bring on another FTE? Here's the cost. And then obviously, they're not going to cover forever. Can we eventually absorb the cost? Things of that nature. So, the hope is to do that, but then then we'll have to see how that works out. But what that will provide me was the opportunity to either add a third motor officer or I don't think I would do a second DUI car, but maybe we make a traffic car that does some maybe some slightly different a variation of the two things of that nature. And so, um, we'll see how that goes, but we can't even apply for it till next year. So, um, just, uh, as a matter of point, a lot of the things that are on this this back bullet point, if you will, the majority of that is in my, um, traffic safety, I guess, traffic safety plan, per se. I guess our own under our strategic plan. Um, it will be out very very soon. We had some techical technical difficulties. We had to basically remake it. So, I should have it posted here very, very soon. But everything I just said tonight, most of it's covered in there.

Thank you. And Chief, before we open up to to questions, I kind of want to just end the conversation by saying that it would be a mistake, I think, if anybody watching this presentation would walk away thinking that the staff is saying that we went out and looked at the problem and there is no problem. Right? Mhm. I I think what we're saying is that there is a problem and the problem is a little bit complex and some of the solutions are very expensive

and that we're going to continue to collect data and come back and share it with the council and to try to explore those options in those areas where there's the data always supports that there's a safety violation that uh rises to the level of an investment of resources. We also will want to work so that as future development occurs that those transportation systems that come online at the development are designed in a way that it doesn't attribute greater to the problem either through design or other other factors of our system. And then um the other thing I I I wanted to to I was saving this for the very end and I I've talked with I think everybody about this without creating an illegal serial meeting. I just want to put that out there. Oh, no bad meeting. But in in this course of these conversations, we've met on this a couple times. We've talked about data. We've talked about the approach. You know, the idea of addressing speeding from an enforcement standpoint is, you know, does the city council have the authority to lower the speed limit in neighborhoods? And the truth is is you do. And some cities have. Now it's again complicated because not every city would be affected by this. Particularly some of the cities that garner the most complaints. Hard castle settle you know uh arterials and throwaways are designed to move traffic would not be impacted by a lowering the speed limit but neighborhood streets could be from 25 to 20. Now you heard the chief say that you know if you're in a 25 zone you probably have to be doing around 35 from an enforcement perspective. And you see in the statistics that we've discussed that most drivers are within 5 miles an hour of the speed limit. And you're talking to one right here. I've always been within 5 miles on a speed limit and I've never gotten a ticket. And I probably just jinxed myself. You probably did. So it may change some behavior, but it also may not. And if the council wanted to

change it, lower the speed limit, you could do that. However, somebody that was always driving within reason, you know, is now driving 30 is now eligible for a ticket. As of before, they were not. And the community may or may not accept that in their neighborhood if there's a long, you know, tradition of just driving within reason uh to them. So the idea is well what if the council floated this idea to the community maybe with an advisory vote in the May election next year should the city lower speed limits in affect you know in certain neighborhoods from 25 to 20 now I don't think the chief and I are under any illusion that people will change their behavior but what it does is it gives the police department another tool to to enforce speed speeding in neighborhoods whereas before it would be harder to do because the speed limit was higher. You know, if and if the community wants that then and enforcement, you know, and it impacts people in enforcement, then it's because of a community feedback to the council on an advisory vote. If the community rejects it, then, you know, that is one option we've explored and sought, you know, an official opinion from the community on. Some city councils don't ask for that level of feedback from the community, but the I, you know, I think our idea is that because there's so many neighborhoods in Woodburn that could be affected by this, maybe it's worthy of an advisory ballot question.

Sure. Yes. What I really like about that approach is that if is the the cost savings doing that versus putting signs, putting flashing lights, putting street things because we're and getting mobile units and all this other kind of stuff that is very expensive and then to keep it rotating and moving. So, it's kind of like a seems like to me like a really good idea since the community is so that's the first thing they want to tell their councilmen about is speed to take that question directly to them. I I am very much in favor of that idea.

I appreciate that. Um there would be a cost. You know, I we I haven't counted every sign, but it could be tens of thousands, maybe a hundred thousand dollars to replace signs or more or more. It's not an inexpensive proposition to switch out neighborhood speed signs. They're they're very expensive, shockingly so.

Um, but that would be the question. And then and then the and then the thing is is it's an enforcement tool. I need to be clear that this gives the police the ability to enforce neighborhood speeds. You know, I think in in a way that the chief sees it, he told me this, so I'm asking for in a way that would give them more more more tools, but it would also capture people who were within the speed limit who after after this change would not be. So,

but but the idea of having the community have their say in this very important topic is what is what is the value that I appreciate out of this question. And so I think like if they really is this really a concern for them that they want our community to spend these dollars then they need to let us know through this ballot you know I mean that's I I love the idea of getting their voice in a very formal data driven way. Yeah. Thank you for that idea. Other comments from the council I agree.

Yes. Well, we could come back to the council with how this would work. Um, I asked the city attorney to to do some preliminary review on on how that would work with an advisory question if it's something the council wants to do. So, we could come back, you know, at a future council meeting and do do a presentation to the council on, you know, what we're talking about, how it would work, and and most importantly, which streets would be impacted and which ones would not. Yes,

because we don't want to create the impression that we would lower speeds throughout the entire city because that would not be the case. There's some streets we cannot, but there are many many many streets we could. So, you maybe we can come back with that information. The council could look at it and in addition to these other things we're working on, um we can also uh pin that down and the council can give us a direction about what the council would like to do on a question. Thank you, Scott.

If that sounds okay. Yes, council. Although I I have some concern about the cost of putting something on the ballot. Not that I'm anti-democratic, but I I do have some concern. I have more concern about the cost of changing all the street signs and in particular visav other approaches which could would be going down the path of more calming devices, more drive driver education. I say that in the biggest sense of of calming and slowing traffic and some analysis of what's the better bet for the bank so to speak I just coined a phrase but

you know what what's a better approach you know is it it's strictly you know lowering the speed issuing tickets is it trying to get drivers attention more focused on what they're doing and maybe calming them and slowing them down. Yeah. In response to that, Scott, I heard you say that you would propose what streets would be it would be it would it would be best for and maybe that would be part of our conversation. Then we can make that decision. We'll say, "Well, these are the states we're looking at. What's the best way to address?" Yeah, counselor. I think what we would do is I would have Curtis consult the uniform. Yeah.

Tra, my favorite. I can't even say it now, but we would look at that and we would look at, you know, where, you know, there's certain streets we we we cannot trans speed on, but there are some streets we can. So, I would envision like a map of the city

that would show the council and potentially the community, you know, what streets would be impacted. Unfortunately, I think many of the streets that people complain about, we hear most about probably are not going to be impacted because they're big, wide, thorough, throwaway streets, you know, and connectors, but there are many streets and neighborhoods that could be impacted by that. And some of them people are concerned about speeding in. So, um, you know, we could give that information to the council as well as the process for getting a a you know, a a non-binding advisory opinion to the city council about what the community's desire is on the proposal because of the expense, but mostly because it could potentially impact a lot of people who, you know, could get a get get a citation for doing what they've always done. And um you know the community that should be a community decision then you know I think in is my free political advice but that's the idea. We could bring that back to the council and present it all and let the council just tell us what you like to do.

Yeah. Yes. How long would it take to get some more information you think on this? Let's give it a couple months. Um well um I have no idea. So I'll look at my experts here. I guess my question would be what what else would you be looking for? Looking one for cost of science. That would be Curtis. Um I'd like to get a report on the devices that Curtis you showed there. Kind of a report from you, Chief, on what how those might work and what other cities find might work as as options

to uh to lower it. And then for councelor Wel, what it would cost to put this on on the ballot and uh uh other information that we might need concerning going to the uh the public for that. And then the map the map of the city of Woodburn, the potential streets that might benefit from this. Yeah. Describe a neighborhood. Exactly. What are we looking at? What are we looking and that map that I showed on the first one on the on the TSP? Basically, anything that didn't have a color on it is going to be a local street. and the local streets are the ones that are probably going to be the most affected. So, your arterials and collectors. Yeah. No, it's a lot of this. Yeah, it's mainly where people live. I mean, it's the ones that are going to be packed in tight and those type of

type of areas. I did want to mention too that in other communities that we've been doing some research on this, trying to do some background on a lot of them will kick off a um a campaign um they come up with some different slogans, you know, slow slow down to slow, you know, slow speeds saves lives or something like this. and they do a campaign where they actually go out in the community and push the fact that we're lowering speeds. This is why they have brochures and pamphlets and meetings and go to schools. I mean, that's something that can happen. I'm not saying that we should or we shouldn't, but it's it's happened in other communities before they made the big change into changing it down to that low. So, that may be something that we may have to incorporate into our plans. So from our city attorney,

when to put something on the ballot in May, what you need when you need to submit it? So the question um the advisory question would be need need to be prepared and referred um 90 days prior to the election. So about three months. So by December. So, can we get something here? Looking at that's November to come up with uh maybe for you guys can decide for a second meeting, whatever. Sure. Thanksgiving somewhere in there. So, we might only have one meeting in November. So, keep that in mind. Mhm.

Okay. Anything else that uh we need to discuss on that? I appreciate the work already. Thank you. I mean, this has been a uh a concern and a goal obviously for uh with the council, but I think for the whole city. So, yeah, this movement, I definitely appreciate the movement.

Okay, moving on. Um I do not have any communications. Next up is business from the public. This allows public to introduce items for council consideration that's not already scheduled on the agenda. Is anyone in the public like to come up? And I do not see anybody. I would have limited time to three minutes. Moving on to the consent agenda. Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a council member. And please have the city recorder read the items aloud that are on the consent agenda.

The items on the consent agenda are as follows. Woodburn city council minutes of July 29th, 2025. New development activity for July 2025. and appointment of administrator prom. Thank you. Any questions? Anything that anyone would like to pull off that could have a motion to adopt the consent agenda as presented? I sold to adopt the present. Thank you. Moved and you second it. No. Um, council kernel Cornwell. You got that? Yes, I did. Okay. Thank you. All in favor? Second. I

I opposed. Motion passes unanimously. Thank you. We do not have any table business. We do have a public hearing and I will open the public hearing on updated parks and recreation system development charges methodology. Yeah. Yeah.

Is this the good one? This is the good turn. All right. All right. Good evening, um, city council, Mayor Lan, um, Jessica, community services director. So, um, before you tonight is, um, um, a public hearing to adopt, um, the recreation the parks and recreation system development charge methodology um, that would go into effect um, September 15th um, of this year. So, um, we're going to just do a brief overview. Um I think a majority of you um were present during the first presentation and and that any new council members are pretty up to date um on the process of SDC's and what they can be used for. Um but if there are any questions, please let us know. Um I'm going to kind of turn it over to um Steve here, Donovan, to um go through that slides and then um chime in as needed. So if there's any questions, feel free to stop us as we go.

Thank you. Thank you, Jesse. Good evening, mayor, counselors. Uh Heather going to run a little show here. Uh we are going to give you a very brief uh five slide presentation and then we'll take our leave. Uh first and foremost, we want to visit one more time. Mayor, I know this was a big deal for you last time when we visited on the policy implications of what the heck are SDC's. All right, we visit that. We'll talk about the timelines of of disclosure and regulatory compliance with respect to the SDC's. The statute is very clear on on system development charges on how you make them, how you account for them, and how you when you change them, how you do that. And then finally, we'll talk about what the number is. And then we'll talk about what everybody else is charging. So go ahead, Heather. Okay,

so this is uh quite clearly we've talked about this in April. SDC's are only charged on new development. They are one-time fees and they are at the time of development occurs or when permits are are pulled on new development. SDC's are restricted revenues as I pointed out very very structured in in respect on how you spend them, how you account for them and how you report them. STC's can only be used to spent on capacity expanding capital improvements. We can't do maintenance. Uh great example here, your street that you live on where it's short, kind of thin on one end and then widens up on the other end. You can use system development charges, transportation SDC's to expand the capacity of that street, but you can't use SDC's to change the street signs or to change the lighting. So just that's just an example since you've been talking about transportation and speeds. Um STDC's have an impact on how your community grows and how it develops and uh uh you have all the like leg like latitude in the world on how you charge the SDC's. The statute tells you what the maximum you can charge under the law. Doesn't say you have to charge it. But as you all folks know, if growth doesn't pay for its share of the capacity and and the infrastructure required to serve growth, then your rateayers and your taxpayers have to pay for it. And I think that's a really, you know, we say it all the time. You hear it from Scott often. You know, we're a community where we ask, you know, the development to pay its way. um we you know I receive a few phone calls a year um about you know oh well you're doing building this new park and it's coming out of you know the taxes I pay and it's actually not right in most cases especially how we

tend to do business right um we tend to always try to backfill um with grant funding we don't it's very rare that we ever build anything capacity building that's um using any general fund dollars we're offsetting with these park SDC charges and then um matching those with grants a perfect example is the Boon's crossing park going in at the south side of town. It's a 3acre park. We got a nearly $700,000 grant from the local government grant program from the state and we're providing our match not out of general fund dollars, out of the taxpayers, but from those SDC fees that were collected from developers. Mayor, you had a question? I do. Could you give me some examples on the three types of fees, reimbursement, improvement?

Oh, certainly. Certainly. Uh under the law, the SDC, think of it as a a basket, and it consists of three components. A reimbursement fee, which is a fee charged for capacity that's already built and able to serve growth. You're paying back, you're reimbursing the existing rateayers and taxpayers who built that capacity to serve, that's already there to serve. The improvement fee is for planned future capacity additions. And as you are very aware, you you spend a lot of time on your facilities plans, your master plans, your transportation system plan that you like. Those are extremely important because those are the touchstones that we use to determine that improvement fee. And then there's a compliance fee. It costs money to comply with the law. It costs me uh my cost, the cost to do methodology updates, the cost to report, the cost to audit, those things can be recovered from SDC's so that you're putting money in the ground, not just paying for compliance. So those are the three key components.

Thank you. Go ahead, Heather. Well, I had a question after reviewing the material, but if I don't know if it's not the appropriate time to ask it, there is a process for granting credits, discounts, and exceptions. And so maybe you could address that not maybe not now but later in the presentation.

Yeah. Well, we can address it now. Um so if if a developer comes in, a good example is Dove Landing. Um Dove Landing Dove Landing on the north side of town kind of across um Highway um North Bo across from Tquila. Um that part of that development um we there was an eight 8 acre parcel that they wanted to dedicate to the city. Um and so instead of us just receiving credits to build out the park ourselves in which then we would have to be paying prevailing wage and several other you know just because of the business we're in being a municipality um we actually provided them credits to do the actual park improvements. So instead of them actually paying us those dollars they um they do all those um actual improvements. They provide us um we approve the plan they're putting together. We kind of go back and forth of what we'd like to see. Um they provide a cost estimate. we say, "Okay, we like that." And then when they actually go to do the reimbursement, they have to show um the proof of those improvements that were made and those go to our public works department, they really they have checks and balances there, too. So, um and then we were we basically instead of them paying their fees when they issue the permit, we provide them the credit at that time. So, then then they just are kind of wiped off the books. But that whole park up at um Dove Landing, the restroom, everything else was all done through SDC. um credits. So,

okay. Um this is just a thumbnail from how we got here today. Uh on April 1st, we started the 90-day clock under the statute 90 days prior to tonight. First reading as it were for by resolution or ordinance. We have to notify people on our list, interested parties. That has been done. The homebuilders association of Pulk Marian are aware. Uh I I know the director. I I was working with him two weeks ago in another city. He's aware of this. We have received no feedback or any other public information from anybody on this issue. Crickets.

Uh April 14th, uh we were here visiting with you and we had a work session. Uh councelor Bravo, you were new. You you didn't get to enjoy that smashing presentation. uh staff made the presentation so you're all pretty current on what we we talked about. Uh May 1st in your re packets you saw my my report uh that is the methodology report 60 days prior to first reading by resolution or ordinance. That document has to be available for presentation. It was posted to the city's website and hard copies were at the city. So, and once again, we've heard nothing from anyone, good, bad, or indifferent on that report. And then tonight is the legislative action that we're asking you to take. And uh under staff recommendations, there would be three options for you. One is to approve the recommendation as staff has presented. Two is to remand it back to staff for curative action based on council direction. And third of course would be to not act upon it.

Um one one component I do want to point out with this update as well. We get really stuck on the the rate change. Um but there's also another piece to this um and multiple pieces but really also in the work that Steve does. He doesn't just provide us a new updated number. He also um went through each of our projects and identifies. So we before this we did our park master plan um as you may recall and we have a list of plans in there that were adopted. He went through all of those projects and identified ones that are considered capacity building and then he u puts them through a process and the percentage in which they're adding capacity to the system. So now not only are we going to maybe have a rate change but we'll also know how much of each project what percentage of those could be paid for um out of SDC's. So you might see I don't know I'm just going to say community center it's and then it's a certain percentage of that project can be paid out of park SDC's. So, um, it just allows us, again, it's another checks and balances. So, um, and it also allows us that guiding document, so we know how much backfill funding we'd have to find or other things like that as well, if that makes sense.

Go ahead, Heather. Yeah, that was that was one of my concerns that I didn't quite understand about the how you came up with the $7,000. So, you what you're from what I hear you're saying is that you used our current capacity and what we're doing here in Woodburn. So it is related to woodburn the method that you use to get to that he to that number. You want to talk about how the rate is actually derived? Sure. I'd be glad to talk about it. The fundamental piece of that $7,000 is the capital improvement plan in the parks master plan. Okay. That is the the bottom line.

We go through that and we do an analysis, a capacity analysis for each project on that list. And that's how we derive that $7,000. But once again, it is so important for your community to have these master plans, both from a Curtis standpoint so he knows what he's got to build and for our standpoint, how the heck we're going to pay for it.

And if you if you don't mind me interjecting, I I do have a canned uh STC speech that I've created over the last 30 years of my work in this profession. But one of the things um the council should be recall is that your adopted budget policies clearly state that the city will not subsidize development that people moving to our community will in fact pay the way for their cost impacts to Woodbor. It's a question I get all the time. Um how much did the city wave for property taxes for a particular business or how much did the city you know give away to get you know this development over here? And the answer is nothing. So, um, when the developers build and consume our parks and they consume our wastewater and our water capacity that our residents paid for in their monthly rates, this charge is how we recover that cost so they pay a fair and equitable share of that cost that doesn't get shifted onto our our current residents. And I always think it's an important point that, you know, we can look at the community and say that we are charging people what it costs to build and to and to utilize our infrastructure in Woodburn. And because of that, we're able to maintain it. We're able to add capacity to our parks and add parks so that um we have those assets for everybody in Woodburn and they're not diminished because we're growing. That's what the SDC does. I'm sorry, that was my spiel. So,

so slide you see on the screen right now is the answer. We're we are recommending that you increase your current parks SDC per single family residential unit from 4647 up to 7658 for a net increase per single family home of $3,011. Uh, next slide. Before you go on, go back one. So commercial has to be we get SDC funds up front, right? You get you get SDC funds at the time of at the time of development.

Right. Right. So a commercial business many times doesn't have a clue how many people they're going to end up with hiring. So Amazon initially up front had 20 people working. Maybe ended up with 2,000. They they have to it's based on the size of the the facility as well. And then um they they have to give us a I believe I should ask Chris this as well, but they should give us a um an employee rate that's based on that use in that square footage as well. So there's a

So we do there is some you can't be like, hey, we're building a distribution facility with no robotics and it's going to be 4 billion square feet and we're going to have 20 employees. Like that just doesn't the math doesn't equate. Um you know obviously again if Amazon built the facility they did today and it was all manpowered be 10 times the amount of employees probably that they have now right so it's just there was but I think they came in saying it was probably 18800 plus I think it was the number dragging poor Chris into this we were just looking they would pay $400,000 today so you can do your little math about 300 what they paid Yeah,

about 60%. Yeah, exactly. They paid about 300,000. They were walking. Yeah. So, they paid about three $300,000 in SD Spark SDC's. Okay. Thank you. So, I have a couple questions, Jesse. This uh subtotal 7658 that's for every house that's getting built. That's that would be a single apartment. That would be so if there's 20 units in an apartment complex, each unit is that cost as well as a single family home. Each each unit would be charged that each unit, right? And so if it's a quadlex, it would be for it's a onetime payment issued at the at the time of a building permit.

What about an ADU? Somebody that wants to build on or remodel. Yes, that would be an additional not an ADU like an extension or an actual behind a new new structure. just an extension. Extension would not because it wouldn't be new new development, but an ADU separate would qualify, I believe. Correct, legal counsel?

Yeah. So, um it's ADU is still considered a dwelling unit even though it's accessory to the main um house and so it still would be charged the full um rate as a single family home. So, all of our housing units, we don't differentiate or scale any of them. apartments the same a duplex if it's two units or each unit is going to pay a single family home and an ADU would be considered two dwelling units. Okay. What if uh they want to just add on to their home? That's where I don't think it would qualify. I think that's where I was getting confused between and and maybe it's not an ADU. Maybe they just now wouldn't or change their garage up. No.

Okay. So, what is an ADU? accessory accessory dwelling unit. Accessory dwelling unit. Yeah. Okay. So, it's like a mother-in-law suite in the backyard or it's an extend, you know, another house. It's not a common situation though. Wood burn with the political climate and all the tariffs going on. The concern is we are really penalizing already bleeding population because of the uncertainty of groceries and and heating and all that. All it's just and I know it's it's part of the cost of buying a house, right?

But the question I was asked is what is going to be the total cost of all the fees, not just theart for that. As we get to the as we get to the chart, there's a couple I mean it's a good question and I don't think it's lost on anybody that the the cost of infrastructure is is very high.

Very high. you know the tariffs that we pay for construction materials on homes we pay to maintain our own infrastructure as a city too. So we understand that very well. Um the question is not if people should pay. The question is who is going to pay and if the council you know were not to charge the the cost of this infrastructure it shifts on to existing residents to fulfill the park master plan for example. the everybody else would pick up the cost to subsidize some section of housing that we have decided to discount. And so it's a question of also equity, you know, in terms of how we allocate these costs fairly. Uh double charging residents for the, you know, parks that they've already paid for to accommodate development is the question. Do you want to do that to achieve a policy goal? Um, so this really is allocating the cost of development onto development and protecting existing residents from having to pay pay their way, if you will. And yeah, it's expensive. I mean, no one's going to tell you it's not. It's expensive everywhere in in Oregon and the Northwest and I dare say the the country.

Well, I think our next chart is going to be very telling. Yes. Yeah, the next chart. I just want this is my prepping you. So

now the these fees also are applied to the nonprofit organizations like you know housing and everybody else they too have to pay these fees uh even though they're developing affordable housing. Yeah, because they're still provide, you know, they're still users of the parks. There's still there's still capacity being put on this on on the system, right? So, so this is the chart of uh parks only. Next chart we're going to show you will be everything that your your question was. As you can see, you are right now at 46 47 your low relative peers to your peers. This is a cold comfort chart to you folks. This is just what does everybody else charge? We have no idea what some of these folk what the basis of their fee is, but we do know what they charge and your fee relative to other communities in your peer group. You're low and you're going to continue to be low even with the increase in my judgment. I so we occasionally I have this conversation with developers and I want to tell you in case you get asked what I tell them which is that you look at these other communities it's not a apples to apples comparison

and it's more pronounced than some of the other SDC uh categories we charge including like wastewater u some communities benefit from having gravity flow systems and don't have to pay all of the cost to pump everything everywhere like we do in Woodburn because we're flat as a pancake. And so just the cost of the infrastructure based on something like topography and wastewater or just the nature of the receiving stream of your wastewater.

It it it so the costs are different in every community based on some factors. In Woodburn, parks are very important to people and the park master plan is driven to meet a particular goal or value reflected in what the community wants for its open spaces and activities and programs. We we know that's that's true. And so, you know, even though the it we're somewhere kind of at the lower middle, you know, that number reflects the vision of our parks in our park master plan for the future for our community based on the work that's been done to develop a park master plan. So, I I

it's important, I think, to understand these numbers because there's sometimes there's confusion in the public about these fees. These don't go to pay for police officers. They don't go to pay for, you know, things other than what they're intended to do. you can guarantee that this money will go into providing park services in the future for providing capacity. Yeah. For parks.

I And I kind of want to loop this back to the park master plan. And I've maybe mentioned this before, but um when we finished up our parkm plan, one of the it was a simple thing, but one of the most telling things to me was when we did our community survey surveying um the community really didn't want to see kingdom building. They didn't want to see a ton of new parks. That was not what they wanted to see. They wanted to see the their more push was improvements and ex you know obviously we want to build parks where there's a park deficit we have those identified in the master plan but they just wanted to see continued improvement and capacity building in the parks we have and so I think that kind of tells the story even with our rate right it's not like we're going and trying to do a rate that's you know west at $17,000 for a you know to do all this expansion because that's you know or whatever the improvement is um but It's it's really to um do improvements in what we have um and then as those opportunities come along through development um and they fit in within the master plan to build parks in those areas to support those communities then it makes sense to kind of build out new parks and expansion etc.

Go ahead. So this is the one that probably

Yeah, this is the one that uh councelor Cornwell you're probably most interested in. This is the the total boat. The candy canes here are uh the sum of all the parts, water, wastewater, transportation parts, and storm water. And as you can see, you're currently at $18,800 before you put a shovel of dirt in the ground to build a new house. Uh we're proposing to raise that to $21,719. Even after that increase, you will be, you know, at the lower end of the range. And I wanted to point out that when we were here in April, we showed you this chart. Every one of those communities other than yourself has raised since that time.

What's what's going on in Kaiser? There's no there's no development. Kaiser uh really can't they're not developing or building anything new because they're essentially built out on all sides. So like they don't need to plan for a new wastewater treatment plant or a lot of upgrades because they're not going to see any additional population growth. I'm more likely than Salem provides the waste water. And Salem provides waste water for the so they're stuck on whatever. So it's it's the perfect world if you want to put up guard turrets and concertina wire go to go to Kaiser because there will be no growth. So we will take our leave. We've taken a lot of your time. Uh once again,

oh before you leave, any other questions? Okay, thank you. Thank you very much. Thank you. Good report. So, do we have any testimony by proponents? Anyone that's in favor of this? No. Do we have anyone that is against this opponent? Then I will close the public hearing. Any uh further discussion, question by the council? Just a question that if when do these if this is approved today by us when are these fees going to be September 1st September September 15th 15th 15th and that's for any new permit issued on September 15th and forward it does not

anyone that comes in looking for a permit um and then also just to point out we they'll be doing notification um prior to that. So if this is adopted, they'll inform the current development as well as post it on the on the counter so they're aware. The other question is you have not raised your particular fees since 2016. Is that what I read in the documents?

We do there is sorry sit down one more time. So there is a an um option if you look in the staff report that there's an option for a um for an annual increase um based on the construction cost index. So that is just kind of keeping up um with inflationary factors and things like that. So we tend to bring that back annually. There's some members who haven't been on the council for that. So we held off on that this year because we were know we were going through this update. So we just it didn't make sense and I think it was going to be like a very minuscule amount. It was going to be like $23 on each or something like that. And so we knew we were going to come back with this and it just didn't make sense to come with that and then come back to you in a few months with a full rate update. Um so that is still written into the ordinance to allow us to evaluate that annually um and then kind of keep up with that um keep up with the construction cost.

So then the these will go into effect September and then in 2026 you'll do an annual correct you'll begin annually doing that. Yeah, we evaluate it. Yeah, exactly. So okay, any other discussion? Then we will move on to general business. You won't. The first item that we have is council bill number 3284.

Yes. I'd like to introduce council bill number 3284. uh an ordinance amending and repealing um 35 section um sections of ordinance 2250, the parks and recreation system development charges ordinance based upon a new methodology report dated March 2025 and setting an effective date. Thank you. Council Bill 3284 has been duly introduced and as an ordinance requires two readings. May we have the first reading by title only if there's no objections.

Council bill number 3284 in ordinance amending and repealing sections of ordin ordinance 2250 the parks and recreation system development charges ordinance based upon a new methodology report dated March 2025 and setting an effective date. Thank you. Uh council bill 3284. Um, we've had the first reading of council bill 3284. We now have the second reading again by title only if there's no objection.

Council bill number 3284, an ordinance amending and repealing sections of ordinance 2250, the parks and recreation system development charges ordinance based upon a new methodology report dated March 2025 and setting an effective date. Thank you. We already had the staff report. Is there any further discussion, questions? Could we have a roll call vote, please? Councelor Wilk, yes. Councelor Grihova, yes. Councelor Bravo, yes. Councelor Shab, yes. Councelor Cornwell, yes.

Council Bill 3284 has been uh passed unanimously. Thank you. Um, next up we have council bill number 3285. Yes. Thank you, mayor. I'd like to introduce council bill number 3285. Council bill 3285 has been duly introduced and is a resolution and as such requires one reading. May we please have that reading by title only if there's no objection. Council bill number 3285, a resolution setting amount of the parks of the parks and recreation system development charges pursuant to recently updated methodology and setting an effective date for imposition of the fees and charges.

Thank you. Um we also have had staff report on that. Any questions, discussion? If not, then can we have a roll call vote, please? Councelor Bravo. Yes. Councelor Cornwell, yes. Councelor Shaw, yes. Councelor Wilk, yes. Councelor Ghova, yes. Council bill 3285 has been duly passed unanimously. Thank you. Next up, we have council bill 3286. Thank you. Like to introduce um council bill number 3286. Council bill 3286 has been duly introduced and is a resolution as such requires one reading. May we please have that reading by title only. If there's no objection,

council bill number 3286, a resolution referring to the electors of the city of Woodburn, the question of amending the city of Woodburn charter, adopting a ballot title and explanatory statement, and authorizing all steps necessary to effectuate this resolution. Thank you. And I know we're going to have a staff report.

Thank you, Mr. Mayor. So, the council set a goal of updating the city charter. um this year and this is um a significant milestone in accomplishing that. There was a charter review committee appointed by the city council who met uh several times, three three times, Mr. Mayor. Four times, something like that. We met here in this room and we went line by line through the city charter and a committee has uh forwarded to the city council for consideration an updated charter that uh brings the charter into more current practice and more consistency in a variety of areas that you could see in the city charter and uh is recommending the city council then forward this on to the ballot in November for approval by the Woodburn voters. Uh the voters can only um approve updates to the charter and this would be the first time the charter was updated since 1880

1982 82 82 1982 I'm sorry I'm I've got like nine things going on today. So, uh, the city attorney's office primarily staff the work and so the city attorney can also speak, uh, uh, to the charter update. Uh, I can tell you that, um, much of the charter addresses the my position as a city administrator and I think that there are great changes to make to the charter in terms of modernizing, uh, the practice that we have here at the city and being it consistent with the practice at the city.

Good evening, Mr. mayor, city councilors, your city attorney here. Um, just echoing off of what Scott mentioned, um, it was, um, a very busy April and May meeting with the charter review committee, but I really appreciate, um, those of you on the council that volunteered to serve on that committee, as well as our two um, non city councilors or non-elected officials, former mayor Kathy Figgley and the um, Woodburn Area Chamber of Commerce executive director John Sober, who assisted in reviewing our charter. And again going through line by line and really thinking about you know what in what ways do we want to modernize our charter without fundamentally changing the structure of our government. And I think that that's really important and the message that we want to carry forward to the voters this fall is that you know we're not proposing to you change the form of the city council the mayor um you know your ward system and how you are elected and how we enact ordinances. All of that fundamentally is going to stay the same. but really looking at the charter and you know certain provisions that were outdated or you know that you know maybe we're out of step with how some other cities around us govern um as Scott mentioned this role of city administrator and transitioning to a city manager um and some of that is entitle um and you know not necessarily changing all the roles and responsibilities of what the city manager will do um but really fine-tuning that a little bit and being more specific in the charter about you know what is the city manager's role in comparison to maybe the mayor of our city. And so we, you know, we kind of drilled down and we got specific with some of that language. Um, one piece that I did want to point out, um, that I think the committee struggled with the most was on the aspect of the city manager or what would be the city manager residency requirement. Um we did have disagreement um in the committee on whether or not um currently the language in the charter requires the city

administrator to live um in the city limits and there was a majority of the committee that wanted to change that and at least give the council um the ability to wave that requirement in the future. It doesn't mean that the coun a future council um may wave that or will or will not wave that. Um but at least giving the council that authority and that option in the future for that position. Um again there was um some dissension and I won't um say who but if anybody wants to talk about you know their the the discussion but it was very robust and you know really thoughtful um and I think with all of these changes the committee was very very thoughtful and if there are any specific questions about any of these sections or proposed changes I'm happy to answer. I I might just jump in, Mackenzie, and say that um uh I'm pretty been pretty vocal with my professional association about the benefits of living in the community where you are the city manager. However, I would tell you that I'm becoming old and that I am not um not part of the next generation, which doesn't see it necessarily the way I see it. And so just to keep maximum flexibility for the city council, ensuring that you have a qualified candidate that maybe doesn't live in the city but maybe lives 10 minutes down the road. You asking that person to sell their house uproot and move kids here to get the very best candidate may be a bridge too far for some, you know, somebody that might be the right person this council wants to hire. So, um I'll always tell, um city manager candidates that talk to me that living in a community is a bonus. And moving to Woodward was one of the best things I ever did. I love it in this community. But um that's uh not an expectation of people who are younger than me that are in this business now. So, this just gives a council flexibility. You can choose to require it or you can choose to wave it if you deem it in the best interest of the community and the organization in the future.

That's why I I I advocated for it. Um, thank you both. I think you covered that pretty well. Um, discussion from the council.

No, I participated in that and uh for me uh I think I appreciate the bringing this up to modern language to modern um you know to where we are right now. So many things have happened since 82. So, I do like that piece. And I will uh I will say that uh for me having a a admin uh city manager, administrator that lives in the community and serves the community would be ideal. Uh but I'm I understand how uh challenging that could be, but I appreciate the fact that we will still have that option to discuss depending on who those candidates are, but hopefully not while I'm counselor. Scott, you can't leave quite yet. But anyway to say I'm supportive of that the work that we did was very

challenging but well done.

I agree with that. U I want to thank councel grav councelor will council president for being on the uh the committee along with we had a lot of experience uh when you add uh mayor Figgley to that and and John Zerburst u yeah it it was a a good work. Um, I cannot vote in favor of this and if we pass this, the chart new charter still will not let me vote to uh cover that, but I am in favor of of the changes that were made and I think they they benefit the charter and the future of of Woodbury. So, thank you for that.

Mr. Mayor, if there's any consolation, if this does go before the voters, you will be able to vote for Well, that is the point. I will. You're right. I will. Thank you. And I just wanted to add that um being on this um committee was um such a privilege and I really appreciate um McKenzie's work on this. I mean, every time we had a new meeting, the all of the information was presented in a way that was so um um easy to read and it was you did a great job, McKenzie. really and thank you. It did take a lot of time. We we do appreciate it.

Okay. Any other comments? No. Then could we have a roll call vote, please? Councelor Pova, yes. Councelor Sha, yes. Councelor Cornwell, yes. Councelor Wil, yes. Councelor Bravo, yes. Council bill 3286 has been duly passed unanimously. Thank you. Then uh moving on to the national opioid opioid litigation. Could we have a motion of that first then we'll discuss it? Yes. Um I move to um

Excuse me. I move to approve the city's participation in and authorize the city administrator to sign participation forms and associated releases for the Purdue Pharma and Sackler family settlement and the second tier manufacturing manufacturer settlement as part of the national opioid litigation settlement process. I second that.

Thank you. Discussion staff report. Good evening, council. Again, Mackenzie Graham, I'm your city attorney. Um, you know, I don't have too much to cover this evening related to um this settlement in particular, but really to mention that this is an add-on or kind of the addition of settlements that have been ongoing since 2021. So in 2021, that's when we received notification that there was going to be these nationwide settlements to resolve all opioid litigation brought by states and local political subdivisions um against uh pharmaceutical distributors, manufacturers, and sellers of opioids. Um and that started with the Jansen Pharmaceuticals. And if you've been following in the news, you knew that the Purdue Pharma and Sackler family settlement um was going what's coming next. And really um what's taken so long for that settlement to come about is the bankruptcy proceedings and the Sackler family bankruptcy process and wanting to um discharge their responsibility related to um you know opioid abuses that have happened. And so Purdue Pharma that is owned by the Sackler family ultimately through bankruptcy proceedings reached a settlement between you know Purdue Pharma the company and the family where the family gave up their ownership interest in Purdue Pharma in exchange for a significant portion I want to say um like almost 10 billion dollars um essentially and then through that process all of the state and local government political subdivisions will receive a share of that money. So again, we've been receiving these notices since 2021 and we've participated in each of the settlements that we've been eligible for. Um they are all listed in the staff report and you know the most recent ones

have included the distributors like Kroger, Walmart, CVS and Walgreens. Um this round of settlements is the Purdue Pharma settlement as well as what are called the second tier manufacturer settlements. These are much smaller companies that manufactured opioids and you know in total you can see where the money and the state have agreed. So the state of Oregon as a whole will receive $66 million from Purdue Pharma and they'll receive $10 million um from these eight different second tier manufacturers. The percentage of that then gets broken down again. So the state has, you know, their amount that they're going to receive and under what's called the interstate allocation agreement, which we signed on to in 20121 when we this first started, um, local governments receive 55% of the proceeds from the total settlement dollars. The state retains 45% of the proceeds and then each local government itself gets a smaller portion of the 55%. Um the chart of what Woodburn receives is included as exhibit A. If you went all the way down to the bottom, Woodburn receives 0.2069% of the 55%. So it seems like a really really small percentage and it is, but when we're talking about um millions of dollars, you know, it is still real compensation. It comes to the city um in payments when we sign on to these settlement agreements over a number of years. So you'll see that we've already been receiving funds for the past three years and just this year kind of implemented our plan for expending those dollars as they come in. Um so we've identified Bridgeway Community Health um to occupy space of the family resource center to provide um substance abuse treatment um outpatient treatment there. And we've utilized these funds already

um to help facilitate that. of course, you know, it's a small percentage of the funding that they need, but it's the funding that we can direct um to a Woodburn location. That was really, really important. So, that will be about $100,000 this year. And then moving forward, you know, we'll receive payments from each of these settlements over various periods of time from anywhere from three years up to like 15 years. Um, but the payments get smaller and smaller each year. So, you know, we'll just continue to expend those as we identify, you know, appropriate nonp nonprofit partnerships and opportunities to, you know, these funds can't be used for whatever we want. They can't go towards policing. They really have to go towards opioid remediation purposes that are agreed to in these settlements.

Okay. Thank you. Questions, discussion? All in favor signify with an I. I I opposed the same. Motion passes unanimously. Thank you. Moving on uh to award a contract for some preliminary design work.

Right. I move to award a contract for preliminary um design for the Evergreen Road intersection improvements at Stacy Allison Way and West Haze Street and Harvard Drive project to Harper Hoff Peterson Reglas, Inc. um in the amount oops um of 271,770.70 and authorize the city administrator to sign the contract.

Thank you. We had a report. Is there any questions? Then all in favor signify with an I. I. Oh, I'm sorry. So it has been moved and seconded. Yeah. Okay. All in favor sign second and I oppose the same. Thank you. Motion passes unanimously. Next up we have modification of award amount for construction contract for pavement maintenance.

Okay. I move um to modify the award amount for the construction contract for the 2025 pave pavement maintenance project to the lowest responsible bidder which is Knife River Corporation Northwest in the amount of $449,52 and approve an additional60,000 for the project as a contingency for potential change orders that may arise during construction. Second. Okay. Do we want to hear from Curtis? Any questions? Come on up and tell us what this is about. If we're going to spend half a million dollars, tell us two there. The guy going to let me.

I think they were betting on me back there. Um, so anyway, this one is one that I screwed up at the last council meeting that we had when I inadvertently changed the price because I was looking at the wrong email. I know that's all you were waiting for. So, my staff did it right. I did it wrong. I want that to be clear. So I should listen to them more often. So yes, this all this is is just a correction of the price amount that I changed during the meeting. Is this the work done at Gat Street? Yes, this will be the work. Yeah, this is the one that do when will that start or uh it should be done before school starts. So it's got to be done here fairly quickly. So that's what I was going to ask about today. Okay. So this is the gadgetry. Yep.

Okay. Any questions? All in favor? Second with an I. I opposed the same. Motion passes. You got it, Curt. Thank you. Next up, uh, leasing specialist for couple police cars.

Okay. Uh, thank you, uh, Mr. Mayor. I move to award a police vehicle contract in the amount of $179,476. the total estimated contract price over the next four years to leasing specialist LLC with an additional contingency of $20,000 authorized to account for increases in the final outfitting cost and financing of the vehicles and authorize a city administrator or or his design to sign the lease agreement. Thank you. Is there a second?

Second. Uh do we ought to any questions regarding the uh agreement contract? Wow, these guys are getting off easy. Yeah. Uh all in favor signify with an I. I opposed with the same. Motion passes unanimously. Thank you. Moving on. We do not have anything from the planning commission. So we'll go to the city administrator's report.

Thank you, Mr. Mayor. Just as a council meeting was getting away tonight, the police department responded to a suspicious package at the Woodburn uh premium outlets. So, you may have seen us kind of buzzing around tonight during the meeting. Uh the Oregon bomb squad was called and the devices rendered safe and the scene is now clear. You'll probably uh see some media on this. I think there was some media interest in this given the the nature of the premium outlet stores and there were a few stores evacuated in the course of them uh deactivating or destroying the device. I don't even know if it was something that needed to be deactivated, but it was rendered safe. And um that's what we were doing buzzing around

uh on that is that situation was unfolded. And it's just a reminder of the work our police officers do. And um day in and day out and these things are are serious events. You know, we take them seriously, every single one of them. And luckily there was nobody hurt and the area is safe. Scott, I uh just want to add to that that I admire the chief for having faith in his people out there and not leaving to uh go out there. You saw me on my phone. I apologize. You don't have We knew what we knew what it was about. You were on top of it. So, no, we No, I know you have a

Yeah, the city did issue a statement just just a few minutes ago, I think, and you and you'll probably see it later tonight or on the city's social media page. Thank you. Okay. Anything else? I have nothing else, Mr. Mayor. Okay. Then moving on to mayor and council reports and uh we'll start with council grav. I forgot to thank you earlier. You might want to cover it. You were part of the uh team to choose our queen and Oh yeah, that was fun. Thank you for that service. Yes, that was a very difficult uh thing. It would have been. Mark, you're welcome.

Okay. Um, what I did want to report on is that I did participate in the Midwami Valley Area Commission on Transportation. And of course, a huge part of that conversation was the uh the fact that they have to ODOT has to reduce their budget by 355 million. And you know, just on and on about that they're in hopes of getting a special session and maybe getting some money back, but um I don't know how u how realistic that is. is it was kind of disappointing to hear that they're already losing some good people because it just you know they don't have the certainty even though the layoffs don't happen until September but um the uh the interesting thing is that they have no longer are contracting with COG the council of governments they have to absorb the ODOT stat these meetings organizing them and coordinating them and so it looks like we're going to be meeting starting bimonthly but maybe going to quarterly and rotating meetings to different locations. So, hm, we'll see how that goes.

You can be hosting a we might be hosting a a meeting, but uh I'll I'll I'll be the last determining short session coming up. Yes. That Yeah, they're really they're really hoping for this short session to rescue them if it can in any way. Um so, there really isn't much else to report on on that, but um uh I still have a lot to learn about this organization. So, thank you for Oh, and I did want to say police chief, did you you hired your third police officer or is it trying to keep Yes, we did just hire somebody recently officer. That is wonderful to hear about these police hires. Thank you very much,

Council W.

So, I uh attended two events this past week that I want to report on. The first was uh Oregon Human Development Corporation, which is the statewide farmworker organization and uh community action program designated by the state for farm workers. Uh held a farmworker uh summit at the convention center in Salem. And uh it was a full day of activities. Uh we had two um staff Ronaldo Wakeley and Yanera um joined us. Um and uh I just wanted to say that I came away more impressed with the value of farm workers, agricultural workers uh to our state and to our nation. Uh, you know, I used to have a a sticker that said, "If you like food, thank a farm worker." And and it's abundantly true. They they work long hard hours uh for work that many people would would never consider doing and they take great pride in it. But perhaps the most touching moment of the conference uh the keynote speaker was uh Julie uh Chavez Rodriguez, the granddaughter of Cesar Chavez. And um she spoke she was she served in both the Obama and Biden administrations, but but she spoke of Cesar Chavez from the vantage point of a granddaughter. and she spoke about uh Cesar as a grandfather and it uh really humanized him and it humanized to me all farm workers because they are people just like us with dignity and they deserve

respect and equal treatment. So it was a a very moving event for me. Uh later in the week I I attended an event put on by the now what they now call themselves the Greater Woodburn Opportunity Center. And it was uh an opportunity to present uh their plans and to to do some soularching and and revisioning as to how they can best move forward with their uh vision of adding a resource to our community that will be available to the entire community uh on the west side of the area. that will include social service, uh, educational, head start, child care, and housing components as well as worship opportunities. So, uh, it was a it was a pretty good event and well attended. Uh, councelor Bravo and I were were happy to to be there and and learn more about their their desires.

Thank you for that. Thank you for attending that conference in Salem. I know that came as the last minute, but I appreciate you uh making that and uh attending both events. Thank you, Council President. Um I have nothing to report other than I'm looking forward to uh the fiesta this coming weekend. All right. Hope everybody shows up for the parade and attends the fiesta.

Thank you, Council Broward. Uh just as uh councelor Wilk mentioned, I also attended the Greater Woodward Opportunity Center. I think they call it retreat for the day. A lot of networking with uh local organizations and as he said, just kind of um getting some good information about what their uh long-term goals are, what their vision is, and really see uh was able to provide u feedback um to you know contributed feedback to them as well. Thank you, Council Caro.

No one's mentioned this, but last Tuesday was the National Night Out, and I think pretty much all of us participated in that. And I wanted to thank the police department and fire department for showing up and being so cordial and sharing a a barbecue meal with us, as well as Dagmire in my neighborhood who always is gracious and opens her house and cooks the best ribs. Oh, they're they're heaven. So that's that was fun. As well as uh the mayor mentioned, the coronation was very nice, well attended, and I'm very excited for Fiesta. We've got a really nice group of young women representing this year.

Thank you for covering that. I did forget to mention the National Night Out. I know there were over 20 events around the city and the police did a a good job and the fire department was out and uh they were well represented and like I said made several of them with Scott McKenzie and and the chief.

So thank you for that. U may I forgot to mention one more thing on my report uh from that uh transportation they have a uh take the transportation professional survey to get input on uh safety and on the transportation action plan that they're trying to develop and it's for um that they would like people that are in government agencies and people that work around transportation. So I might leave this with you Scott to share with the appropriate staff. Uh the only thing I'd like to add is uh we are still in for another hot day tomorrow. Like everyone to stay hydrated and indoors and uh be careful, cautious, be aware of your surroundings and neighbors and what might uh be going on uh in the city. So with that uh like a motion to we have an executive session. Um I move to um make a motion to proceed into executive session based on the authority of OS 1 192.662E.

Thank you. Is there a second? Second. Move second. All in favor with an I. I. Okay. We will go into executive session.