County Commission Agendas - Regular Meeting

Yeah, this time I'd like to call over the November 24th, 2025 Jackson County Commission meeting. I say thank you. We have a number of items on the agenda tonight and we will have an appropriative session uh to discuss pending litigations. Um at this time, I'd like to ask Mr. Henry call the role for Mr. present. Mr. Mr. Kmer present. Commissioner Buckner pres.

Let's pray. God, our father in heaven, we we come before you again and especially during this period of the season. We we're so thankful for the blessings you give us. We're we're thankful for the physical surroundings we have, the beauty of your creation around us that we get to see each and every day. and whether you provided or recently. But uh more importantly, God, we're thankful for people. Thankful for the people in our lives, our our families, our co-workers, the people that work around us, for us. And God, we're just thankful for all their blessings. We're especially thankful for those that work in public service that serve us all to keep us safe, keep us in order. So God, we're thankful for them and for their families and the jobs that they do taking care of us. We pray you watch over us, guide us, and be with us through this Thanksgiving season in Christ's name. Amen.

Attention. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. The agenda is in your package, but we'll add a couple items to tonight's agenda. Um, a county engineer has asked us to add u some so that he can provide some information on the safe streets program that we're working with. And uh so the SS4A consultant selection uh has been added also a grant opportunity that we have the LRSI uh we there's a resolution that cover with us and also uh request to add medium duty truck surplus and purchase as agenda. So, do I have a motion to approve the November 24th agenda with the addition of work session item 7 C2 SS4A consultant selection 3 LRSI resolution and four medium truck surplus and purchase.

Make the motion. We have a motion. Have a second. Second. Have a second. All in favor say I.

Motion carries. No awards or presentations tonight and I don't think we have any public comments otherwise. So we will move into the new portion of the first item is the motion to adopt the minutes for the November 10th 2025 meeting and work session. The minutes to take a look at those Do I have a motion to adopt the minutes for the November 2025 meeting and work session? I'll make that motion. We have a motion. Have a second. Second.

We have a second. All in favor say I.

Motion carries. Adopted. Next item. And you have your packet the job description for the receptionist. Uh that will be at the Jackson County house in it. Uh we discussed this in our last meeting. Uh so the job title is receptionist and the department the revenue commission. It's a non-exempt position grade reports to the revenue commissioner and uh works in contract from all departments and external contracts which include general public legislative office attorneys, mayors, economic development authority, chambers, commerce, news media and others. works under the supervision of the revenue commissioner and the employee performs administrative tasks that aid in the efficient and effective operation of Jackson County Courthouse MX building. Do I have a motion to approve the receptionist prescription? Motion. We have a motion. Have a second. We have a second. Any questions, discussion? If not, all in favor say I. Motion carries. Thank you. Next item on the agenda is a motion to to approve a resolution uh to protect the county's interest uh by intervening in a in a defendant as a defendant in the simplified seller user tax litigation. uh that is going on in Tuscaloosa. Uh this resolution authorized Jackson County to protect the county's interest by intervening as a dependent in SSUT litigation. And I will read the resolution.

It says, "Whereas the Alabama Simplified Seller user tax remittance act upon at section 4023191 code of Alabama 1975 established a process by which the state of Alabama forex use tax from eligible sellers on behalf of the Alabama consumers. Whereas on the 12th of August, 2025, the city of Tuscaloosa, the school district of the city of Tuscaloosa and the city of Mountain Brook filed a lawsuit in the circuit court of Montgomery County, Alabama against Vermont Bent Barnett in his official capacity as commissioner of the Alabama Department of Revenue, asking the court to direct Commissioner Barnett to disqualify particular businesses entities from on the SST program. And whereas on November the 10th, 2025, the cup a court imposed a 30-day deadline for any other interested parties to file motions to intervene in this litigation. And whereas the SSUT program has been an essential source of revenue for Jackson County and the plaintiff's lawsuit, if successful, will jeopardize the county's ability to maintain the current level of government services it provides to the public. Now therefore, be it resolved by the Jackson County Commission that the county is directed to take all necessary actions, whether by itself or as part of a joint undertaking intervene as a defendant in the SSU litigation, and to protect the county's interest in this critical revenue. If witness where whereof, the county commission has caused this resolution to be executed in his name and on his behalf by his chair on this the 24th day of November, 2025.

This resolution is being undertaken because the lawsuit as it currently proposes and stands would have a significant impact on one of the major sources of revenue that we have in this county to help us in the administration of services to residents of Jackson County. SSUT is one of our top four sources of revenue and those top four is 75% of our general fund revenue source. So to take this revenue away from us would have a critical impact on the ability for us to fund a number of those uh critical services that we have. So with that, let me ask, do I have a motion to approve and sign the resolution to protect the county's interest by intervening as a defendant in the simplified seller use tax SSU litigation?

We have a motion to have a second. No, second. We have a second. Any comments or discussion? If not, all in favor say I. I. Motion carries. Thank you very much.

Next in your packet at the last meeting that we had, we had a discussion of change orders for the Jackson County Ford House parking lot. Uh in that discussion, uh we um and in that meeting, we approved uh change orders three and five. Um and the change order number two that had been presented to the commission we rejected. Uh that had to do with repair damaged the line. Um the requirement there is for the contractor to repair that if that they had damaged the line. So we rejected the change order. But we also stated that we had several of the changes that we had under review to make sure that we had uh the correct information regarded regarding the removal of dirt and of the site and that we had the right uh amount listed in the change order and those were change orders one six and seven. Uh and then there was another change order that we needed to take a look at the under review and that was that we need to have the right thing for the sidewalk repair that was being done because we need to make sure the full length of sidewall that we have around the courthouse index is ADA compliant. So those four change orders are in your packet. First is change order proposal 001. It is for rock removal and the French green. Um the cubic yardage of rock has been agreed to by JMR and the contractor. Uh and so that change order is requested to be approved as supported

by JMR supporting contract. Change order number four has revision number two. Um that is a change order that uh removed existing sidewalk from the south end of the building uh to be ADA compliant. And uh the city of Scottsboro when they reviewed the the sidewalk work that we were doing requested not requested but directed that we placed all the sidewalk around the the north side and east side of the courthouse in that increased the length of sidewalk that that we had to replace. So that leap has been agreed and so that change order has been uh has been revised. That increased leap increased the cost of sidewalk replacement by $4,485. Change order number six. We have a revision to that. Uh this is dirt removal. And so that we've had we wanted to do a very good review of the student yardage of dirt that was removed. Uh that change order has been reviewed and we have uh reduced the cost of that change order and reduced the amount of cubic footage removed and that was reduced by $7,617 as a cost for the change order. Change order number seven of the revision. That change order was to repair existing storm sewer and that was excavating the sides of the existing storm sewer that was under the parking lot and replacing the se suitable soil and gravel. A review of that was done

and the amount of uh civic yardage that was involved in that was significantly reduced reduced and so that change order was reduced from $9,883 to $1,541 for a reduced price of $8,342. Um let me open for any questions or comments regarding the change orders. These change orders complete the change request for completion of the uh the parking lot and the sidewalk of the courthouse. If there are no questions, do I have a motion to approve change or for the company for a motion? Do we have a second?

I'll second. We have a second. Any other questions or discussion? If not, all in favor say I. I. Motion carries. Thank you. Next item on the agenda is uh we have put in our budget uh moving for a consultant for the establishment of the or renewal of our uh hazard mitigation plan update for emergency management agency office. Uh so let me give our our director uh Josh Whitman a moment to explain uh this resolution. I'm sorry.

We're in the middle of our hazard mitigation update right now. Um done a considerable amount of research and starting to hold the meetings we're supposed to have. We're following all the the new guidelines that seem to be changing very rapidly. So, we've had to adjust and pivot a couple of times with hazard mitigation. We're asking for approval of this contract to get assistance meets a deadline by December 31st. Not sure we're going to be able to do it without the extra help right now.

This agreement is between Jackson County Commission and CPD Design Solutions LLC and the uh the fixed fee uh for this agreement is $17,000. Uh, and that's a six-month period of performance of $2,400 a month and then a remaining balance of $2,600. Um, and as I said, we had placed these funds in the budget whenever we established the 20 budget. So, this has been received by the county attorney is for approval by the commission. So, do I have a motion to approve and sign the contract for the hazard mitigation plan update for the I make a motion? I have a second. We have a second. Uh, any questions? Other questions? If not, all in favor say motion. Thanks. Thank you. Every year we uh for our holidays the holidays on either a Tuesday or a Thursday then the adjoining day next to the weekend. We also uh vote to make their holiday for that period. Usually the the state right now has already uh put out their state holiday schedule. We do not have that yet, but for the purpose of making sure our employees know what days will be available over the holiday period, um we want to um make since the January the

1st is on a Thursday, January the 2nd is a Friday, we will make January 1st and January the second holiday for our county employees. So, with that, do I have a motion to approve January the 1st, 2026, and January the 2nd, 2026, uh, for New Year's holidays? I'll make that motion. Move a motion. Have a second. I second that. We have a second. All in favor say I.

Motion carries. Thank you. Uh, that's the last item in new business. We'll move to work session. Uh last meeting and work session we had a discussion from solid waste about the surplus of a rolloff truck and purchase of the new roll off truck. After the meeting there was some questions uh from the commission. So we have placed this back home work session to director.

Yes. I'll ask the commission what's the questions next. So, do we have any questions? I I'll ask a couple questions. Uh, the year of the truck is 2016. Yes, sir.

And how many miles is on it? That's 22 21,000 and 222,000 and I think how much money has been spent on it in last years for major repairs or some couple of Has it had any major repairs?

So, it's not had any major repairs. Since 2024, they did not keep uh documentation of what they put in the trucks where I come along. But since 2024, we've spent $5,221 on this truck. It's been very low low maintenance on this truck. That is again, we spent a little over $5,000 on this truck since 2024. I I don't know what we spent before. That's just in general maintenance like no major repair. Yeah.

That's the uh you know little things. Uh seat belt replacement, steel cable replacement, uh panel, the panel went out, battery uh very little things. Okay. Um, let me ask, do you have the funding available to replace this truck? Yes, sir. And replacement cost I know is in here is $259,000 if that means

the new one is 149 JM Wood which is the the auction I was planning on putting it in is in about two weeks. Yes, sir.

They do. They guaranteed us a price $67,500. Well, one question I have is uh we know that the Scottsboro Solid Waste Department has is raising rates on us and uh

if I remember right, that was somewhere in the neighborhood of $80,000 that would be an increased cost uh to our solid waste uh for use of the Scottsboro solid waste landfill. Um, we're going to have to and we're in the process of taking a look at options uh regarding uh what landfield use for our for our solid place. So, we've not yet settled that and uh and we're still looking at various options to do that. Where are we and the funds available to cover that? One of the options certainly is to consider not raising the rates on our our customer.

Yes. So you think we are but Matthew do you have spitball how much we've got reserve uh currently for the start of the year there was about $500,000 uh of reserve cash. So if we do nothing let me get my calculator out. 500,000. Divide that by 80. We'll guess what? Six years. Yeah. But that 500,000's got to be part of this $249,000 for your truck. Yeah. Yes, sir. That's that's I was answering as if we don't do anything. The

reason the question is can we can we handle that rate increase while taking care of truck? Well, yes, but we still going to have to handle the rate increase. This is separate. You know, work goes on, business goes on. Misty, care, pull that truck up. Here, here's some repairs. This is a 2019 M grant that is currently in massive The reason I asked that question, I'm only going to make sure that we can we can handle the truck purchase in and try to improve this issue of solid waste without increasing. We have a 2% annual rate which goes beyond that. This is a 2019 truck. It's a plane truck. I mean, y'all can see the picture up here. This truck's four years newer than what we've got. Three years newer. Got less mileage. You care to run through some other pictures? Uh, but and I'm going to box this. Chris, you might can help me. And maybe Jonathan, the tongion, the rear tongion.

Trion. Trion. Thank you. I told you to watch it. Uh, bro, rear end.

Rear end. But if you just want to go through a few pictures. Uh, it's in Madison now getting rebuilt. And you can see the estimate in front of you what it cost to fix this. $23,000. So I talked to the mechanic in Masson and I said, "Hey man, what what is the cause of this? What is he said?" This is the cause of keeping your truck too long and poor conditions, roads, landfill. So the question is if I can't answer that, you know, if this new roll off or this roll off that I'm asking to sell, if this is going to happen to it next week, I don't know. But what I do know is if we buy a brand new truck for 5 years, if this happens, it don't cost us $23,000. They pay it.

Okay. was based upon do we have enough to purchase the new truck to replace and handle the increased cost we would have for our land seems to me to be yes because it's 80,000 plus 249 and then we'll get to $500,000 yes okay

but that'll leave so basically this truck would take half of your 500 somewhere about there. You got 80 is going to come out. Is that going to leave you with enough operating capital for your additional purchases of whatever you else you needed throughout the uh rest of the budget year? Question. Is it by this? Is it going to run you lean? Not. Will it run you lean?

So, we're looking at the 500,000 minus the 249 minus the 80 plus 6750 because that's what we're going to at least get out of the truck. Just 130,000. Okay. Any other questions? So, before we take action on this, let's go to purchase of your That's also that is the which is your value equipment is $249,000.

Yes, sir. That's the Yes, sir. Any questions about that? Yeah. Is is this the only uh vendor that sells this truck? There there's other there's other uh trucks out there. This is the truck that we run that we're familiar with. Uh it's the sister or the same truck that we're selling. This is a truck that I that sells good when you resell it. It handles our mountains well versus uh some others that we've

This one is your surplus your backup truck. It's not your primary gun. Well, right now we we're running both a lot of it was a backup when we approved the last one, but today they were both run. Mr. Per, what is what is our requirement? Al be it's just just for education purpose. Well, if this is off state bid list. Yes sir, it is okay. Just want to make sure that we don't have to get multiple bids until state bid list. We don't have to be. So the u the auction is the 3rd and 4th of December.

Yes. Which is before we have the next meeting. If we're going to approve this, we'll need to set set aside approved to do this. Let me ask you any other question before we move forward. If not, do I have a motion to set your vote? I'll make a motion. You have a motion. Do I have a second? We do not have a second. So we will table this for further discussion.

Next item on the agenda is discussion of architectural engineering firms for house. Just want to give you an update of discussions. Uh we contacted uh uh invest in Alabama counties uh which has worked with ACCA and they have been providing uh support for us through our ARPA and work with the courthouse and with the Liberty Lane and they had established and gone out for establish a number of architectural continuums that could be used for the counties. um without having to go back out and deal separately. We asked them to make a recommendation of companies that we talk to. They gave us four that they recommended we talk to. One was the Bill Whitaker Architecture Architect. One was JMR, which we're currently using for the county courthouse MX and the courthouse renovations. Another was CH Architect and the fourth was GMC. You have in front of you, you have some brochures on those. I will say that we only have I think two brochures on U JMR. So give you a chance to look at those. Uh what I'd like to do is we had uh uh these companies each of them come in and give us a rundown and the purpose of that discussion was uh to brief us on their architectural design experiences focused on the kind of work that we would want with the sport house design and to um also have them discuss what

would be their processes that they would use and um and would they been compliant with the rate agreement that's already been established by ACCA and IEC and uh so I would like to just open up for discussion. We have several members that were here as a part of those reviews. Uh county uh sheriff is the member probate judge sat in on a couple of the reviews. District said in a couple reviews, account administrator said in Misty set in on reviews as well. So just sort of start off with Bill Picker. Uh they are a a company uh the small company, the smallest company that uh that we we talked to. Mr. Whitaker himself uh came uh we spent about an hour and a half with them discussing their capability. They have been involved for quite a while in their business and they have uh I think it's about six over 20 years. Um they have done and they are in the process of doing work very similar to what we're asking them to do would ask them to do with the courthouse uh renovation of the first floor. What we're looking at for here is to do some renovation the first floor of the co courthouse given we'll have a number of offices that will move out and then we will be moving some offices into the courthouse and and that change will require some adjustment to the floor plan for the first floor. Um so let me open comments of those that uh participated in the in

I just enjoyed there was presentation we were given uh all of them had their pros and some cons at times seem to think that uh one or two were just in line a little bit better than about our needs inside the But they all were very capable of getting the job done. Anyone else? The second to the last one, uh, I can't remember their name. The C. CH. See what else? C. They were very, they seem to be very put together. I was impressed with it.

Okay, M. I would agree with that. CH and Bill Whitaker stood out to me. All right. And if I would direct work directly with either one of them, I would that would be Okay. Scott,

I feel like especially I I had to walk around and show them the building. Uh I was uh I was impressed with Bill Whitaker architecture. I feel like, you know, they're a much smaller firm and and you know, they they they continue to stress, you know, that, you know, because they're like that that it's a much more personalized experience. You know, you're not just you're not just you don't just see them there and then they put you off on somebody and it's somebody every week. You get to work with with them and they stay really close on the projects. I was also impressed with CH as well. uh they they've worked on a lot of stuff and and as we were going through and looking at uh you know some of the spaces that we have in here uh they had some pretty good ideas just uh just just you know spitballing on on things and trying to make it work how we need it to be. I think even all the I agree with both Missy and Kobe. All four firms presented uh different work that they've been on working on different projects, but the two that stood out to me were both CH and Bill Whitaker. Um CH being a larger firm, uh more more staff involved and then Bill Whitaker being a smaller firm. um you know being based out of I think aniston. So I but I think all four that we we met with

some of the questions we asked and just sort of some commonalities clearly all of them have done this kind of work uh particularly in courouses and most all of them are in the process of of doing work for counties redesigning courtrooms and and courthouse. Some some are involved with multifloors in courouses that are doing renovations. They all agree to the uh B structure that was established and with J with ACCA uh for their work. Um, they all talked about one of the first things that they would have to do is is to do a survey of of of the new residents of the courthouse to make sure they understand what the what their wants and what their needs are. But they all also made the point that uh sometimes if you try to fit too too much into a space, there becomes a need that you're going to have to get down to what is really needed to be able to accommodate what we need to bring into the courthouse. And they would make hard recommendations regarding regarding that part of their their business. The other was put together a cost estimate. They all believed that they could be in a position. I think it was mid January that most that they could have a a reasonable cost estimate that we could use to try and find sources of fun to do and we will need sources of funding to be able to do work that we will have to do on the first floor. So that um any other comments from anybody? Okay. So, we just wanted to give that to you. But they're all good firms. Some are big, much bigger than others, but they all could clearly do the work. JMR plus

is doing work for us. Now, uh GMC U did not leave any information. They came and talked. Um their project manager will be Kevin Ball. If you remember, Kevin was the project manager for JMR. uh with the uh HVAC system that that we did two years ago and we're still working on it and u and he also led the the design work uh for the work that we're doing on the courthouse and the courthouse index. Uh his assistant would be Jay Perky U and he has a lot of experience with it with this kind of work. Uh so what I propose to us is take this is not a vote of the commission but just just a thought. I would propose that we would frame two of these firms into the courthouse for the next meeting in the work session and let them brief the commission and let the commission then decide of the two which you would prefer to have this work done comments I hear and I would agree with the comments. Bill Whitford laid out a very good approach to us from what we've heard. Um, some of their experience was that when I guess the tornadoes of 2011 that went through Jacksonville State, they were the architectural firm that did all the redesign of the repairs to everything there. And that was rather extensively that cleaned up quite well. Um, so

I would I would just me and I will suggest uh Bill Whitaker I think would be very worthwhile for us to listen to and they said CH I thought they had very good approach um to uh how they would approach this this job for us. So I was not a s but if everybody's okay bringing those two in to brief the commission and I think it's we'll put it on the work session for the next meeting everybody okay with that I think that's what I heard that those two folks felt pretty good about any comment

no I think they all again have experience I think that the Whitaker was very impressive from the start even another smaller firm. They seem like maybe they're a little more personable and a little more onsite type, you know, c company and and then uh the other one was was very good. Also, the other two I know had some experience here. Uh and y'all know whether that one's good or bad.

Okay. So, if that's okay if they're we will invite Bill Whitaker and CMS to come and raise the commission on the Okay. I'm glad you comment regarding that. That's right. Our next meeting.

Okay. With that, we'll move into comments from public works. And let me turn it over to our county engineer, Mr. Cath. before he starts if I wanted him to talk about the reflectors. Could we add that to the discussion? I think he talk about that in his com John about reflectors and striping. I did bring a stro list for our estimates on it tonight and we can certainly talk about that when we when we get to you from the that was filmed. Thank you.

Would you like to talk about the Bridgeport State that was on there?

Yeah. Oh, I let me uh let me leave that. Uh just so everybody know remember that we have appointed a four authority board. Um and that board is has is working with EDA and EDA is working with the state docs uh association uh to use as an interim dock for board uh the state dock at Bridgeport. There's about 14 acres there. There's some cleanup need that needs to to happen. Um they have asked if we can help with that. I got a little more work to do, but I just want to let everybody know that they have asked you if work can do that. I think Jonathan, your estimation was about in personnel cost and use of our equipment about $36,000. My question to uh is the person, do they have a cost to do this? can do it but so I just want to let you know that I've got some work to do to get back with my dad let you okay

thank you chairman thank you commissioners I appreciate the time the the first item that that was request to be added was the SS4A consultant selection and so in front of you you can Um request for qualifications. Um after FHWA plan review or FHWA review of this document, it was advertised for three consecutive weeks in the Birmingham primes medicine record and the lanyard daily which is the Mobile Circular. Um, it was requested to be on the website of American Council of Engineering Companies, ACEC, on the county's website, and we received full responses. So, I'll just walk through this quickly. Um, they request a proposal and at the last part, we'll work to the recommendation that we are putting in front of you and and talk through the next steps of what we're proposing. The qualification um highlights the project, the phases, uh the scope of services that we are seeking. Uh the scope of work to be completed by the projects. You'll see uh on page three the clearing grubbing within the rightway, utility relocation, covert extension, pave shoulder, rubble strips, guard rail, pavement stropping, and then servicing. Ultimately, we are requesting uh full engineering services for this, including planning, preliminary design, and the final design. And as you probably recall, when we built these budgets in the grant, we allocated funding for this activity. So, all of the budgets and the amounts included in our request were anticipation of having a consultant on board to perform these activities. As it notes, the uh Jackson County

Department of Public Works will be responsible for construction in during the the process of this project. And u it goes on to define the scope of services that we are requesting to be the preliminary engineering and design services. I'm reading on page four in the breakdown of what more particular what that is the leting process support. So um you know not only the plan preparation and the preliminary work for the plans but also getting to contract the laying process the estimate support and then uh FHWA reimbursement preparation. So there's multiple steps that that we proceed in this not only the compliance with the FHBA regulations but the reimbursement request the supporting documentation that's required for that as well as uh reimbursement submitt and then um we ask for participation in audit reviews if necessary. So on the sub submittal material section page five that is in detail what we are requesting from interested consultants. So when we talk about the request for qualification qualifications and experience is a component of this but there are other criteria um in which we are requesting to be evaluated. This this breakdown on page five is essentially uh the same criteria in which the scoring sequence will be and this will this is the criteria which we evaluated the um qualifications on it. Page six lists that criteria. It's a it's a simplified versioning of that along with the rating. So it's not a scholastic necessarily because 4160 is still considered good. So when you see our chores, please please keep that in mind.

There's other language about this process. So it it you know it is a two-step process and our solicitation for qualifications is just step one of that process. So now what you'll see is our recommendation um at the completion of step one and upon your approval we will enter step two. So hopefully that'll that'll make more sense. So A3D is the rating criteria and then the rating sheets that pertains to listed on page two. Last, you should have a log sheet and a breakdown um that that will hopefully show the four interested consultants that make application and the different areas and the weighted amount for evaluation that was applied to those. the rating table below is is there for reminder and then the weighted average formula there that hopefully you can see it's it's the formula we use for our light weight. So, the letter of interest for this project is is essentially break forward and you'll see a 10% allocation for that. And you can see across the table how those were graded. You'll notice there's a column individually for Gar and I as as we worked independently and then those uh scores were averaged. So section B firm qualifications and experience there are subsections with

that. There's just one section on this table but that included the name and firm or person principal place of business location of its offices age of the firm average number of employees of the past five years. Uh the the heavy hitter in this was firm's experience with SS4A including a safety action plan grants implementation grants as well as familiarity with FHWA funded project requirements relevant projects within the past three years was a consideration in this category. Moving to C the project team. We were looking for things about proposed staff commitment, descriptions of the roles and responsibilities, education, training, qualifications of the proposed staff and key members of the firm. And then section B, understanding of scope, summary approach of approach to services requested, demonstrated knowledge of applicable regulation, and then a subcategory of this for references and any other information they would like for us to consider from their firm and and make the collective code. Hopefully, you can see there how our grading scores were applied to this. And this was based on their submittal. We didn't include that for saving on both for you, but we want to make those available if if you're interested to delve into those and wanted to revive the weighted average. So, our request to you is um please consider this before the next meeting in in preparation for us to move forward to the next step. So if we have your concurrence with the three that we are showing to be collected on this unit, then we would solicit proposals from these three only and we would go through a similar evaluation by criteria and it would we would be back before you to show a

recommendation on selection for that consultant that would narrow us to one. Let me ask, do we need to vote on this or be able to proceed to a recommendation?

I don't think it needs a vote. It's not a contract. There's no other reason. I don't think so necessarily. It it does say that the commission will make final selection, final approval of selection. So, um the selected once we get down to one for sure, but I think I think we're okay to proceed.

I view this sort of like we did a few minutes ago as is you're narrowing down the group that you'll considering Mr. G recommendation on those three. Let me ask you a question.

You had four. Now you're married to three and you want to serve. Next I mean, no. I did provide the sheet the same sheet the chairman had in your packet and there are a couple of different pieces of information along that package. So um the letter was advising us of our application that was made some time back about um our selection in the LRS. It's a competitive program that's made by committee selection and there are three different sites that were made in that application for for guardrail and guardrail in acres. So, uh, the letter does include a monetary breakdown. This is a 9010 grant on the award and we've essentially, like you've seen in the past, tried to select sites that there was either rail missing, no rail at all, damaged rail, etc. Uh, to be in line with our safety action work that's that's ongoing. Um, so the letter the letter details the requirements. They are interested in a resolution from the commission that you move forward with a funding agreement.

Typically, we get both of those requests in one time and you see both at the same time. This is this is apparently different to some degree. So, what we want to do is is get this in front of you um for your consideration with the resolution. The last sheet is the resolution that's included. The uh letter that's on the front is the request from ALDOT seeking this and a breakdown of the funding allocation. And then we've included some photos of the sites, three different sites that this project would include. And that would be a removal of non-compliant items on those bridges and then a bridge rail retrofit with the appropriate safety and approach equipment on those bridges. on the picture of County Rotating. They will take those old existing pillars out because if you put new railing in, that would narrow it down quite a bit. So, they would have to remove all of that. So unfortunately the width of the curb line won't change but um the the non-compliant rail will be demoed. Oftent times what we see is a wire saw. It's it'll be contract work. It'll be a project plan set built left and then awarded. So contractor will have choice on demolition to some degree. But often we see a wire saw that's used to remove the upper section of that concrete and then it's like case three to where post or retrofitted on then the rail and then a curb extension that makes for that safe approach.

So it won't constrict it. It's not going to make it any narrow. It's going to be on the outside of that. The width the the roadway width will not change. Right. Okay. That's all.

I know sometimes in our agarian areas the large chinery will clip signs and hit these bridges and stuff. Is there any of that? I mean I I know we can't we can't avoid, you know, swinging to me traffic and that kind of stuff. Is there is there any any of this that like looking at the picture on Highway 30? I mean that is farm land. So, and I and I don't know that there's a solution to to what I'm advocating, but what I mean, even though it's a 910, but these are areas where where any reflectors or anything like that are just going to be knocked over at first season and harvesting or sending their disc out through there. So if if I'm understanding

I didn't ask your question, but you come. That was a long ramble.

I got you. Uh so I know what you mean and we see this often where we put up object markers and we do that with all intents of safety and delineating these and it's an impediment for farm equipment. And so they'll they'll they'll pick often times if they're if they're nice and generous farmers, they whack down the one that's not in the lane. So you'll often sometimes see alternating with double-sided panels. We do that where we know there's implications. But um I believe that with a retrofit rail in place, we'll be at a height that's satisfactory for crashworthiness, but still low enough for where combine heads and things like that clear.

They're easier to clear than those big object. Okay. Any other question? If not, can we put this on next week? Absolutely.

Business. Okay. And so the next item is bus. So in in this autumn is a settlement surplus. So I'll start with the surplus if I and I believe it'll explain what precipitate is. Currently as an asset we have a 2008 F550 crew cab black. This is a truck that um is used for patching. It's um north of 220,000 miles and there was an engine failure with this piece of equip. So, the engine is seized. Uh we our mechanics believe that it is a bearing on the crane. That diagnosis comes from the audible sound that is heard at the time of failure. And then also the fact that you know it won't turn over even with a bar and manual pull. So um the truck had oil and fluids and it it's believed to just be a catastrophic failure with an injury. So u with that diagnosis we pursued a couple of quotes. One locally one from Lee Smith Chadga both both are over 20,000. There's about

26,000 for engine and other parts for the install and about 23,000 on the other float. Um, so that is the piece of equipment with its age and usage that that we're suggesting and asking full permission to surplus the price of the quote to replace the engine and the wear and tear that's on the other parts of the drivetrain. That's what is bringing about the second part of this where we're requesting a purchase. So, it's the same upcoming auction that's been mentioned tonight, fourth and fifth in a in a review of that. And and we've had our eye this is this hasn't just happened. It's it's been a little while and we've been reviewing surplus state vehicles to see if there was a viable option. The reason we're interested in a surplus vehicle is whatever we were to purchase to replace this is going to see a very hard service life with patch material start and stop climbing mountains. It's it's going to be a very dirty truck. I mean it's it's going to live a hard life and it's going to be dirt. It's just there's no way around. So, um, so our our replacement option that that we're con asking you to consider is a 2005 Ford F750 XL Superduty Dump truck. This is in the inventory for auction that's upcoming on December 4th and 5th. This was a utilityowned, last owned by utility. Um, and that utility has was come forward. though prior to that it was a state surplus truck. The reason that we are interested in this truck, it it's not a show plane and it is older. We recognize all that. Um it's pre-emission.

It has a Cumins diesel engine and a Allison transmission. We have a truck almost just like it newer. We've had really good service life and we use it for a patch truck almost every day. So, um, with only 117,000 miles on this, we feel like it's a viable option versus a motor replacement in in a truck that's that's wore out. Honestly, any questions? We going to bid on this one or do you have something worked out with JM Wood prior to the auction?

We would have to bid on this truck. Sure. You mentioned it. I may have missed it, but your estimated what do you get for your surplus truck?

The surplus truck would be pennies on the dollars. I think it would we don't have an offer. Um we haven't solicited an offer for that surplus truck. Our request on something with that minimal value would just be to sell it locally on something like Dove deals instead of send it to auction. What would you expect to be the cost of the replacement?

I believe it could be 20,000 or less, but but I don't believe it's 25 or 30. So, somewhere in the 20 to 30 range. Um, I would say 30 would be a a max, not to exceed and and I'm hopeful with 20 or less. Any other question? Diesel engine 17. Yes, sir. That's the 5.9 L I6 premission engines.

You're going to ask us to set aside the rules because this option is the third. If if if we feel like this is a good move and you guys are okay with it, we we would need to take action before the next meetings question. I think it's right in line with what it'll bring with the 30.

Okay. Do I have a motion to set motion? Have a motion. Second. Second. All in favor say I. I. Do I have the money to surplus? Um, that's a superduty truck as well. It's a Yes, sir. It's a 2005 F550. Have a motion to surplus a 2005 F750 super 2008. I'm sorry. Sorry. F550. Huh? F550. This is more to buy 2008 F550.

But you never know what my hearing aids are going to do. So 550. Do I have a motion? Motion. There's a motion. You have a second. We have a second. All in favor say I. I. Motion carried. Then do I have a motion? Uh I guess we are. Is this a motion to bid? bid the bid not to exceed 30. That would be the motion to allow Mr. Motion to allow Mr. B on a Ford F750 Superduty truck with a price not to exceed 30,000.

Totally price not to exceed 30. Okay, I'll make that motion. We have a motion. Have a second. Second. Have a second. All in favor say I. I. I. What? No, go ahead. Do we have money for this?

I have not researched this to give you a in the funds Jonathan's world. So it's a um we we basically operate out of fun 100 and one. So I'm just showing you cash balance, not a budget. There is a budgeted item in 100 for trucks and that's typically reserved for our heavy duty stuff. So no no larger amount that we're talking about that could that could pay out a fund 100 out of that. the cash balance I don't feel like will return to some stable margin until we work through some of these large slope failure our last slope failure issue. So fund 100 is the first one listed. That's the cash balance. There it is. Fund 111 is our operating fund and that's the cash balance. And this was printed today, but no larger than the purchase we're talking.

Yes. We have a motion second. All in favor say I. Thank you. That's why that we have the work session. will now move to comments for I have nothing but I think you have did you guys want to talk about list? Yes. Yes. Yes. feel like I haven't seen 10 minutes.

Yeah. Okay,

the top section of this dropping list, you'll notice all the way to the right is citizen request. Um, we've talked a little bit about stropping and the requirements on the county, I think, before. Most of these you'll find have been stropped in the past and they're at bluff top locations or somewhere that's impeded by flock. So um those requests that you see at the top are are strapping with the exception of county road 8 and that was a citizen request u for a pavement bumper. So upon review of that road the striping is in pretty good shape but 75% of the markers are missing. So that's what that cost represents for that section of road. The lower section are the heavier ADT busier county roads that we just paved. So that the last local road paving list that was complete. These are the higher traffic roads from that and that's the cost associated if we would like to strip those roads. This is all paint with the exception of the leasing that's for market.

Okay. Any questions on on the top list? I've actually been contacted several times with the West Rock plantated by their plant management and their safety. Several times question on the program 17 when it comes time for that stage of that to get done. Yes sir. Is that striping in markers included? Yes, sir. It's It'll be a major improvement.

And on a I was contacted person said that they're having to stick their head out the window drive. We don't recommend that. So that's something we need to get here pretty quick. railroad track. Um the railroad track folks did not come in and finish the pavement for the lines. My question is on 17 when that actually gets done and you have to cross the railroad tracks, are they going to have to come do that same? How's that work? Yeah, we'll have to stop at Broadway.

No, no, you're going to cross on on the 35 there. Yeah, we'll we'll work either side, but we'll have to stop at their rightway limits for our work. So, we normally contact the railroad about that as far as it requests. We we you know, they're they're definitely their own entity. No, we talked about that. I think they will they'll let you know that quickly. But we have had some success and they have been helpful and oftent times we can locate the crossing number reference that and then it you know takes some persistence but when they're in the area and they're doing other work I think there you know can be accommodated if there's things that we

haven't touched it wouldn't know at all. Yeah. Yeah. So this is the list you just presented to us. You already have the money appropriated for this. We don't have anything as far as an annual budget program for stropping. So, that's a good question. I appreciate you asking that. Um perhaps at the next meeting if we'd like to move forward with this, we could we could allocate and clear the put this on work session for next meeting for you to bring that information. I mean I mean I think it I think as long as if you guys are ready to move forward and we can just identify a funding at that time I think it would be I mean we're ready if you if you guys would be ready next meeting to vote yeah need to figure out

the cold tax is what we so on that list of funds u 142 we could look at our outstanding obligations and then 119. Okay. Or 119.

All right. Session. Go ahead. Mr. C on the strip. And then forgive me if you guys have taken care of it. I haven't got a call in this calendar year, but I know last year hot uh 224 right across the top of it have was wanting you to strip in some marketing. So it's

and that's that again is another one of those five areas where they have a major concern. It is. And that that was approved one time and and I'm going strictly by memory here, but they there was a problem with the equipment because of the narrow width of the roadway, right? Being able to apply a center line. So, they had gone in, if I'm correct about this, and and drawn edge lines versus versus a center line. We can check the condition that report back to again. They've not said anything. I I just I just knew that that was another another area of concern. Okay. County attorney, any comments?

Okay. With that, we'll move into comments from the commission. Commissioner just wanted to reach out. We have a young lady 16 years old car last night. M.

Uh yes. I I want to uh just reinforce what Commissioner Kmer said. Uh life is very very very precious and uh Skyline community needs to be kept in our prayers. But really all of us uh all of our citizens uh um just just be mindful but take advantage of this wonderful holiday that we have and and love on and and and spend extra time with your family. It's it's a wonderful wonderful time to reset ourselves. So, thank you, Commissioner G. I just like to wish everybody a happy uh Thanksgiving and echo the words of others.

Commissioner, yes. Like to say thank you to all our employees for their hard work, dedication. Echo what my fellow commissioners said about the family skyline. I know I don't know how they're feeling now, but just give them your prayers. Also uh would like to wish everyone a happy Thanksgiving and be safe.

With that, our next meeting date is December the 8th that will be here. We need to move into executive session. Two areas of discussion on pending litigation against the county and whether it's good naming characters. So with that, I would ask the following folks to stay. Sheriff uh Mr.