Planning & Zoning Commission - Regular Meeting

[Music] Mr. Alrighty. I'm going to uh call to order this uh meeting for the planning and zoning commission, city of Sageno at 6:04 p.m. And we're going to do roll call. Uh Vivian Anderson,

uh Benjamin Guty, present. Peter Drle present.

Melinda Julian, Valvesus, John Hardy, Daniela Fernandez. All right, looks like we have enough for a quorum this evening. Um, now I'm going to uh 1B audience participation at 6:04 p.m. again. So, if anybody would like to speak on any of the agenda items tonight, you can come up to the speaker and just uh let us know your name and where you're from. Um,

unless you're the if you're the applicant. Correct. Yeah. All right. And um now I'm going to Should I keep open audience participation and then just go to the minutes or do I close it out? Yeah. What we'll do is we'll This is just the general open. We'll do an actual public hearing for each one. Yeah. It's not really open right now. You just

Yep. had to let everybody know down in Austin audience can participate. All right. So, now we're going to go to 1C, approval of minutes, uh, from the July 8th, 2025 meeting. So, if anyone on the commission uh, notes anything different. Uh, otherwise, if I could get a motion um to either approve or deny whenever you have a whenever y'all have a second. Motion to accept the notes. All right. Do I have a second? I'll second that. All in favor say I.

I. I. Or we can also vote on our fancy screens now. Forgot we had that. All righty. And I believe there was an actually um so this last one that we approved, the one from July 8th, there was an issue at the last meeting. So we had to add something to it. So we're also going to be approving the last meeting as well uh from September 9th, 2025. So again, Mr. Chairman, yes. Um they're separate items. So we'll correct September um the July 8th. Yeah. So 1 D. Yep.

Yep. So, we just voted on the 1 C. Yes. And now we're going to do one. Yep.

Okay. So, everyone on the commission, if you could take a look at 1D, the minutes from September 9th, if there's any changes that you see, uh, let city staff know. Right. Do I have a motion to accept the minutes?

Oh, do you want to say something? No. Okay, got it. Motion to accept the the minutes. All right. Do I have a second? I'll second.

All in favor, please vote. All righty. And the motion passes. Now, we're going to go to public hearing uh section 2A. Consideration and action regarding a request to amend a change in the Frontier Settlement Plan Development District providing development standards in a development plan located at 700 Old Decar Road, TA AD, at 6:08 p.m. So, they took away my gavvel, so I'm just going to

There we go. It's opened. I must have knocked it too much at the last meeting.

Mr. Chairman, we do apologize about the gavl. Uh it'll be here next time, but good afternoon everyone. Um for this item, we have seen this prior. Um it was a PD that was adopted um originally under a different developer. So now we have a new developer that is wanting to develop this parcel. some changes are being proposed to the existing PD when it comes to the conceptual development plan. Um on the memo you can see some of the major changes and we also have the developer here the applicant uh to give you a formal presentation. Um but just a quick synopsis of the changes. Essentially, the layout is being revised to add another access point on Old Decar Road and instead of having the emergency access closest to West Mroy, they have a culde-sac that ends for that road. Um, other things that are noticeable are the open space is are changing just a little bit. The one that's on Comanche. Um but apart from that, those are the major changes and the developer here is here to discuss this a little bit further. This had to come back to the PNZ and city council because it was considered a major change just because of the second access on Old Decator Road because it affects the adjacent property. So that's why it's considered major. Um but some may argue that some of these things are a little bit more minor. Um, but just for protocol, that's the reason why you're seeing them. But I'm going to present the applicants for Frontier Settlement, and they can come up.

Howdy. If you could just state your name and who you're with, please. Jason Schwab, Beard, Hampton, and Brown. Is this the little thing for the Okay. Okay. So

okay. Okay. Uh essentially the frontier settlement the use is still the same. It's a residential subdivision. It's the same number of lots. Um that hasn't changed. The only thing we've added, and that's in um correspondence with uh engineering and the fire department, is we added a secondary connection point um just for an additional public access point. Uh they weren't particularly um they didn't like the emergency access gate that we previously had, so we worked with them to get a uh Yeah, you can see the differences there.

Yeah.

Um so the minimum lot size is uh 40 by 110. That's unchanged for the previously approved PD and the revised revi proposed revised PD. 56 lots. There's still two open space park lots and two open space green space lots. That's just grass. It's not really meant for for use or anything. Um the screening is unchanged from the previous PD to this revised PD. Um the only difference is that we had that one public access entry and one private emergency only entry. Um with the new proposed PD, we have two entry points on Old Decar Road. Um obviously that can be used by emergency access as well. There we go. Okay. So, is this Oh, okay. Um, so here's the previously approved PD. That's where we had that emergency access gate. Um, you can see it called out there the opticom gate. Uh, the next the proposed revised PD, uh, we removed that gate and we put in a culdesac. Um that culde-sac was designed in you know compliance with the uh subdivision criteria for the turnaround. That's the 80 foot diameter paved turnaround with a 100 foot diameter uh right ofway public access. We had that one southern old Decatur Road drive there. Um on this you can see we added that northern one. Uh the traffic is still coming off of Old Decar. the cars coming in and coming out are still going on to Old Decator as per the previous PD. Um, all we're doing is really kind of alleviating that concentration on that singular point. So, there should be no change in traffic as what was proposed previously.

That's essentially all the only two changes we have are the entry point and the removal of the emergency access. So, uh, I was on the commission when the last, uh, developer came before us. And, um, I remember, uh, a couple of the things that we talked about was the open space. And I heard you say the open space, it's kind of just grass. It's not really meant to be used. Or are you talking about down on the culde-sac on Comanche or? Yeah. So there's two park open spaces, correct? Those are unchanged. We still have the two parks.

So you're still going to do landscaping and Okay, got it. Um the other two are mainly just there's smaller open space maybe for access to, you know, from the community to school or something in the future.

Um and I actually think it's better that there's going to be two entry and access points out of the neighborhood. um you know I I I think that's just going to improve uh traffic flow and it was kind of awkward having it on the back end. The other two things that I remember us talking about was I believe that there had to be a variance for trees if I'm not mistaken. I don't know if you know about this, but I know one of the things that we put on this development was that they had to be a certain thickness of tree and we even asked for them to be variety of species, not you know all elms or something like that.

Um I'm not sure what that the commission did recommend that. Yeah, Mr. Chairman. Yeah, it would still be within the ordinance. That's just not a change that they're proposing. They're

got it. So everything that the commission last time Cool. All right. And then my only other question I mean before my committee members speak is the pre you're still calling it frontier settlement. One of the things that the last de again I know you're a different developer but I'm trying to jog my memory on this one was that the development was going to have like um something in the open spaces kind of about the the area and the you know frontiers settling the planes and you know that kind of thing. Is that still part of the story of the development? You know, have you seen like like uh in the belt mill development here in town, there's like little stations by the benches that say, you know, history of Sageno D, that kind of thing. Or is it just frontier development? That's the name of it. Like

nobody know anything about it, but I Okay. Well, we're a small community and I I personally liked hearing that aspect of it. So, if you know, I know it's not anything we can like make y'all do, but I thought it was cool. So, all right. Anyone else have anything to ask? Wondering what the distance is between the two openings. Is there a minimum distance between two streets entering? There is. We meet all design criteria um for the roadway spacing. So what is that distance? I don't know the distance off the top of my head. I believe it's like 200 ft or something like that.

If it's 40 by 120 and then there's one, two, three, four, five, there's five homes. Well, the two outer that's the minimum is 40 by 20 cuz these outer two lots look like they're a little bit wider. They are. They're just Yeah. 60 60. It's probably 250 ft I would ass from from the closest point because the middle three lots appear to be about 40 width and then the outer two lots one and five I believe appear to be about 5560 width from what I'm seeing on this uh picture. M

Mr. Chairman, with the widths of the parcels, I will note that some of the parcels or the houses um don't have that 40 block width. Yes. Um so if y'all are okay with that, I would also just make a motion or just saying that y'all are okay with some of them being outliers as long as the majority of them are within that. Correct. And we can be flexible, but I just want that to be on the record for y'all. And can I ask um because from what I read I I kind of looked over this um the that's the minimum. So minimum. Yes. Right. So some of them can be 50 55 60

I believe when we were looking at them some were a little bit under that 40. Okay. But it was just because they reconfigured some of the lot the alignment of that access point. 40t was measured at the building line of the of the lot. So those should all be 40 ft. Okay. So, do I need to make a motion that we're I mean the the developer saying that the minimum is 40?

Yeah. Um, no, I just wanted to bring that up just because when one of our inspectors was looking at it, they believed that they had measured it a little bit different. Um, but again, they do have some leeway when it comes to that. I just wanted to let y'all know. Um but of course when it they come to a formal site plan for the civils, we'll take a look at that, but just wanted to let them know. Okay. Um and then the only other thing, um as previously mentioned, one of those park spaces seems like it's decreasing in size.

As the current ordinance reads, it does say two primary common areas, including full landscaping with open air pavilion, picnic tables, grills, trash cans, and gang/cluster mailboxes. Um, I just wanted to ask the applicant if that was going to be sufficient space to at least have some picnic tables um or any of those smaller amenities. If not, we would need to reward that so that that one narrow park land doesn't have to have something. Or if yall still are having a parkway or a trail, that may be considered something. But I just wanted to Yeah, there's I mean, you can kind of you can't quite make it out, but there's a little winding. Yeah, we So, there's there's room for that. um room for that and landscaping, trees, all that. So,

okay. Just wanted to confirm because right now would be the time if we needed to change that. Yeah.

Um and I also just wanted to let y'all know that staff isn't um the chief fire spears um and the fire marshall um they actually did recommend having that second entrance and closing out the emergency gate for security purposes. And so they did want me to put that on the record. Okay, great. Yeah, I think my my personal concern u and just being a homeowner and resident here is that the the masonry is is as top-notch as you can make it. Um the surrounding, the entryway, um the masonry walls and the landscaping. um you know uh because that's going to add to the long-term value and help y'all sell the lots faster and all those kind of fun things. So yeah. Um anything else? Um any other questions on it? And oh, you know what? I do have one other question. So y'all are only the developer for the residential aspect, not the commercial aspect. Got it. Because there is a commercial lot on the corner. Okay. Yeah. So, if

chair, before we vote, can we um I think you may have sort of opened the public hearing at the beginning. Let's do let's reopen the public hearing with time and then Got it. check and then close. Okay. All right. I'm going to open up uh uh Thank you. Thank you, sir. I think we're Yep. Okay. All right. I'm going to open up this item 2A for a public hearing at 6:21 p.m. And does anyone from the community want to speak on that or staff? Did we receive any letters about this? Mr. Chairman, we did not have to notice it out letters wise. It was only through newspaper.

Great. All right. Well, then I'm going to close out the public meeting at 6:22 p.m. Okay. Um, on 2A, do I have a motion? I make the motion. Yes. To do What do you make the motion to do? Would you like some guidance on the motion? Yeah.

So, what the motion would be would be motion to approve the request to motion to recommend approval to the request to and then you can just read the rest of that uh clause on 2A. Motion to approve the action regarding request to amend change favored plan district 2 a 2 a sorry I'm on 2B

make the motion to to amend the change in the frontier settlement plan development district. That's fine. 2A. You have to finish the whole thing. I'm sorry. So, no. Sorry. Providing development standards and development plan located at 700 Old Decater Road. All right. T. Perfect. Do we have a second? I'll second.

All right. And all in favor, vote. All right. Okay. And it looks like the motion passes. All righty. And then now we are going to uh public hear or excuse me 2B consideration and action regarding a request to amend a change in the Sagenol Local Favorite Plan Development District providing development standards in a development plan located at 400 South Sagenol Boulevard and 405 South Belmont Street. T AAD. uh proposed change for a new developmental concept plan.

Mr. Chairman, for this item, this is the old fire station for the city. Um this is a city reszoning. Um but we do have the applicant here of the people who are trying to develop the project. Um just in general we are majorly changing just the development plan just because it was with a previous developer as well. Um so same kind of scenario. Um it is a pretty basic development plan just in regards to um we're proposing the restaurants and just having the general outline of where they're going to be. Um, and then they're going to be submitting a formal site plan with the city. So, that'll come at a later date and it would be reviewed by staff. Apart from that, the previous ordinance had just requested sitdown restaurants with or without alcohol sales and sitdown restaurants with live music. Um, this is the separate attachment that I had left on your desk. Um, this was made after the packet was issued. So, these changes include making the standards for permitted uses primary and secondary. We're recommending that we define primary uses and add a percentage of the development to be a primary usage. So, that would be the sitdown restaurants. So, city council and the Sagenol community really wants more sit-down restaurants and so we're trying to keep that. Um, but at the same time, we understand that that middle component, which is currently proposed to be a meat market, may have some changes in the future. And so speaking with the developer,

they're requesting a couple of other permitted usages such as coffee shops and cafes, specialty food shops, micro brewery, winery, distilleries, or a bakery/commercial kitchen incubator. I kind of went in and defined them a little bit more with the assistance of the developer. Um, so it would essentially still be a food related accessory use that could stand on its own. Um, but of course we do have the developer here to expand a little bit more about what their envision is. Um, but if y'all have any questions for me, please let me know. Oh, and additionally, we'll we'll be changing the name to Mad Concepts.

Correct. Because that's the new Correct. Got it. All right. Um, and I'm sorry, I do for I did forget. Um, one of the other major components is that they're proposing a drive-thru for Jake's burgers. And so, previously, drive-throughs were not allowed. So, the language we're wanting to add is that they could be permissible as long as they have a full service dining area with weight staff service or they provide customer service as a fast casual restaurant. So it would mean more so like a muya, a panera bread. Um but then that way it restricts to not having fast food services there.

Staff, I heard you say the word meat market earlier. That's the first that I've heard of. Yes. The word meat market regarding So the current plan is to have a split reel and then that's a steakhouse. Yes, that's a steakhouse. Correct. And then in the middle it would be a meat market. So they'd be selling the meat like B&B butchers at Clear Fork. Okay, got it. Yes. Okay, now I understand. I was like thought we were getting a steakhouse. Yes. And another thing is just cuz the previous conceptual development plan had that courtyard plaza, we're also removing that but requiring outside seating.

Okay. So with that, I'm going to present our applicant today and he will be presenting their project and a little going into the scope of the project a little bit more. Howdy. If you could say your name and who you're with, please. Cameron Hayes with Mad Concepts Group. I also have Courtney Lindley who's the president of Mad Concepts and he can answer a question or provide more detail. Great.

I thank you guys for the time tonight. I believe you're mostly familiar with the project as we've presented to the city, but I'll give you a quick rundown. Uh, so MAD Concepts Group is a local hospitality group here in Dallas operating in the teens of restaurants as well as partnering with other uh, concepts provide some strategic support. uh kind of our goals and our missions, just to let you know who you're getting in bed with, is we're family-owned, local, um very focused on being in the community, and with all of our concepts, we really make sure that we're familyfriendly, and you can come there regardless of age, regardless of demographic, and really have a social gathering place. Uh for the brands that we will be bringing to this development is Jake's Burgers, which has been around for about 40 years now. Split Rail Texas Grill, it's our little twist on a steakhouse. And then our meat market or butcher shop, specialty ger, um kind of a wide range there. But give you a little bit of background, Jake is, like I said, been here for 40 years. We have about 12 locations currently with four more under development. So, we'll be at the 15-16 range by the time we get opened here in Sageno. Um, very wide menu focused on burgers. Um, but really a good gathering spot for all ages. Next is Split Rail, which is, like I said, a Texas grill. um focusing on the premium cuts of all sorts of meats and with family style uh sides for the whole table as well as a salad bar. Uh unique cocktail offerings. Just really um an elevated experience is our goal, but we want to make sure that it's approachable and affordable. So, one of our phrases we like to use, you can trade up or trade down depending on your income. And we want to make sure that everybody feels welcome and they can get a good meal for an affordable price. Uh finally, like we discussed kind of in

that the middle portion which you'll see later in this uh site plan, this is our meat market. Uh it's kind of a blend of a butcher shop and a specialty ger is the way we like to describe it. Um so whether you want to pick up a steak to grill at home or you know freshmade sausage, we'll also have fresh rotisserie chickens. We'll have prepackaged meals uh that you can be ready to take home and we'll also have some seating inside in case you want that prepared there. Um here is the general site plan. It matches where the current buildings are today. And that would be on the left portion or the north is where the firehouse is. That will be split rail. In the middle is the meat market. And on the right end is the Jake with a drive-thru that'll come from um the back side here at the bottom side. Here's some proposed elevations of kind of our early conceptual plan. And I know we will be formally turning this into the city to get approved, but I just want to give you guys an idea. Um, for both pictures, the top is what it will be and the bottom is what it looks like currently. So, adding storefronts, glasses, signage. Uh, you can see kind of the garage doors out there. We really want to make sure that we keep the character of the building while also enhancing it and providing a fresh feel for the city. And then these are some different angles. Uh the top again, the top pictures are the proposed, the bottom's the current, and then the two pictures on the very bottom, those are just kind of a a closer view.

Really quickly, could you go back to the last image? Sorry. So the front of the building will be the current back of the building. Correct. Correct. Got it. So the current front like where the fire trucks used to roll out of and like where we used to go pay our water bills and stuff that's fronting um 287 business that will be the new back of the building. Correct. Yes. So that's the the bottom picture. Yep. And that's I guess the east side

and then the west side where the parking lot currently is that will be the main entrance. We'll definitely be enhancing with landscaping. Um, and TR the main entrance for split rail will be on the west side, the back side, but there will be teaser parking as well as access on the front side um for Jake and the meat market. Okay, like I said, yep, I just said the

the other views and then the reason we're making this owning request obviously is new developer, new uses. Um, and we also want to make sure that we get the drive-through lane as previously discussed. This will really help us enhance the aesthetic appeal across the whole site from landscaping um, finishes also help us improve the kind of drainage issues that the the site has previously had. We'll be able to address a lot of that. And then finally um as discussed for viable future uses which is kind of the addition of our secondary permitted uses our goal because there's additional land there's a lot of additional land.

I would say that's a a plan for the future not not to build more but of course life happens and you never know in 10 years if sales go down whatever. We just want to make sure that we can have future viable uses for this project that doesn't kind of pigeon hole us or limit us, which could be a bad situation for the city and for us. So, our pro our goal is to, as the exhibit shows, is to really focus on those primary uses, but kind of as a protection on the backside, we added these secondary uses just in case things don't go as planned. Okay. Okay. And

that is it. So, the current um uh obviously the previous plan was kind of splitting the current building down the middle and having some sort of courtyard area with like a stage in the back part facing Belmont Street that was it partially went over uh I guess it would be the north end of the log cap. have it in the senior citizen building. So, we're we're changing that. So, correct. I'm glad that the building is uh so the full the building's is staying put. Y'all are just renovating. Correct.

Got it. The senior the former senior center, the log cabin, is that being raised? That will be eliminated. Okay. That'll go away. Got it. and the former Veterans Park that is on facing Southern Avenue. Um, is that just going to be I understand that part of the drive-thru lane is going to be that northern edge of the Veterans Park coming against where Jake is going to be, but what is going to happen to the rest of that lot?

Uh, our goal is to maintain the veterans lot and enhance it. Uh right now it's kind of we can't solidify and say it will be X or Y uh just when it comes from a parking perspective, but our goal is to really build that area up and make it sort of a a quasi yard area for Jake's patrons. And then we are also just today discussing um you know having community events there. Say a little um farmers market or having a concert or something. But our goal is to to kind of maintain the integrity of that space and make sure it it fosters a sense of community together. For sure. Yep. And if if you could just introduce yourself for the folks down on the transcript. Yeah,

absolutely. Courtney Lley, uh, president of Mad Concepts. Awesome.

Yeah, I think the intent of the park uh for for the city and for us is how do we activate the park appropriately? Uh, I mean, we're talking about things like, hey, we'd love to have a Christmas tree and create something. Hey, people drop off gifts there certain times of the year. How do we have a farmers market that allow local vendors to come out there and be there? It it wouldn't be something we're trying to activate all the time, but it absolutely would be something that for us it's good for the partnership with the city and there things that the city wants or needs, we want to be a good partner. So, and and it's great for us to activate that also. So, it would be a cleanup for us in that park, make it look uh better than it is right now. uh give it some attention but activate it appropriately.

Well, and I can tell you I'm a veteran myself and I've lived here for a long time. I've never gone to that park because it's not a peaceful reflective place being against 287 and screeching trains and stuff sometimes. So, um my main concern is having uh there's a lot of nice trees on that whole property. I very much want them to stay. The ones that can stay, I'm prodevelopment. I understand we're we're prot tree prodevelopment like like for us because it takes a long time for trees to grow.

Just so you know, we're we are we are a ad to trees. Like I'm I'm with you. I don't cut down any tree that we don't have to uh if there's and and when we come in, you you were talking earlier about the size of caliber tree. Look, it matters to us too. And there's the reality is look, in order to create the aesthetics, you can see even in our design of the building, we're trying to create things that aesthetically are pleasing, but also create a environment that people want to come and hang out. And for us being an oasis in that area, that's the reason why we're 100% on board with. We don't want it to be a fast food location either, but we absolutely want to be something where servicing the community appropriately with with that. So, we've got the higherend, you know, obviously our our larger Texas grill that is um a higherend product overall and then all of a sudden having the Jake that that is uh more I would tell you a lunch slash dinner fast casual business. It allows us to mi mix uh those two together and and the meat market for us the specialty ger. The reason why that's so important is look, it allows us to get that customer all with all the traffic on the highway out front, it allows us to serve a product that us having rotisserie chickens. Look, I don't want you to have to go to Walmart to buy a chicken that's full of pro that's full of hormones. I want you to be able to get a different higher quality product that doesn't cost more and you come into our meat market. Right? For us, generating that traffic through the shopping center is only going to allow us to build that relationship with the community that brings people to our site as often as possible. Right? So, I that is truly the intent behind it. The other thing is the partners that we have with the meat market in order to have the pricing that we do, that's how we're creating this meat market. So, we've got a place and a product that we're proud to sell that allows people to come in in this area. It's very different than the obvious the

uh meat market that's up the road. It's a different It's a different correct. I just wanted to understand I was I was trying to kind of put my mind on what it meant. Uh and yeah, but it's a restaurant and then there's a separate entry. If you really enjoyed that T-bone, you can bring home a couple.

Absolutely. So, it would be or fancy mustard prepackaged things. I mean, we may have things that, you know, kalachis in the morning or something that if somebody wanted to stop and get something, some coffee and create that experience, we would love that. Part of the things that we've thought are really neat is the gel cells in the back, creating something where that's some seating. We want to do things that take the building. And part of the reason why the original development didn't work is because the cost to to build new construction right now is out of control. We we obviously went down that route early and it turned into a scenario where we said, "Okay, how do we use reuse this building but do it in a way that makes sense for everybody?" So, because of the higher ceilings, we were able to put all the plumbing and and understand how we're going to do that and not generate or create the water flow issues that are currently there that the fire station has had before because there's so much water that doesn't get moved through the area. So, these are all things that we've spent the last, I don't know, four months, five months working on hard to make sure that we sit here today with something that you're going to be proud of, we're going to be proud of, and and you're going to sit there and go, gosh, they were thoughtful about how we were partners in the community.

Yeah. Can I can I ask when you're talking about uh that you're in Sagena where they've done a lot of things for flowing flowing water and flowing rain stuff like what is your approach going to be for there? So what are you planning to do for that?

So the that area you can't really change the flow because the land is so flat, right? At some point you all will have from a city perspective, we'll have to change the way the water is flowing. What we're trying to do more than anything is create a scenario where the water's not coming into the building and not creating more downflow uh water. So the way we're doing that is through raising our existing floor and and base. We're also that that's more than anything what we're trying to do and it doesn't that way it's not pushing water onto the adjacent like obviously the daycare or anything like that. We don't want to we can't impact those businesses. So that's more of what we're trying to create and by doing that it's actually alleviating some of the problem for this especially this project.

And and do you you said you had a a meat partner? Yes. Waco Custom Meats is who we partner with. It's a family-owned business. It's not some big organization. And I saw the it kind of I know it's conceptual and I know this probably isn't part of approving this development, but it said SR meat market is so the meat market split rail meat market. So it's going to be affiliated with the for now it's going to be affiliated with the steakhouse. Correct. But we didn't want So it's it's got it it's going to have its own name.

Correct. Yeah. Um, I didn't want to I wanted to make sure that it is its own co. And that's part of the reason why when we ask for uses, what I didn't want to do is create a scenario that if something happened to the MI market uh or or there's a challenge with the way we do it, it doesn't put us in a scenario where we're in violation or can't backfill a space and you can't turn it into a gelato spot or something%. That's all we're trying.

Okay. I have so many questions and statements, but I don't think that they're a part of what my uh chairmanship can do on this council, but we are all very excited to have sitdown restaurants. Um, and I don't know what studies y'all have done, but I can tell you we should be first in line cuz I've I've read all the press releases of y'all's other friends in Tarant County. We should be first. I went to Richland. I grew up over. It's cool. But we should get ours first. And um you know, I know y'all are from Addison and Dallas, but go check out some of the new restaurants around here that have opened up in White Settlement. So I I went to All Saints all the way.

They opened up at Texas Roadhouse a couple miles up the road. It is hour-long wait for a two top on week nights. Like it's everybody's so busy around here. So please come to Sagenov fast. We are very excited. our our kitchen design, everything's already being uh worked on and our menu is almost finalized. Uh so that way that's part of the reason why we're trying to move quickly through this so we can get going. Yeah. Um and again with the second what we're speaking about but the the secondary permitted use is in the event that something doesn't happen three years from now, you'll have these to back you up.

Correct. But I just want to make sure that the on this the drive-thru is part of the primary with Jake. But yes, the secondary use is more about just the future, not not about anything else that we're opening to start. And are y'all are my council uh colleagues are y'all familiar with Jake? It's what? They have one in Fort Worth.

Yeah, it's similar to with just a It's similar to Chili's. So it h they have waiters, they have a full menu or cotton patch or something along those lines. And now I mean we take home food from restaurants all the time. It's just easier to order it and you know give me the bag kind of thing. So it's not like a Jack in the Box drive-thru. It's more of like Yeah. Yeah. Like they order and then they come through kind of thing. Like at the Chipotle here in town, you can't even order through the drive-thru. You have to do it online or over the phone and then you come pick it up kind of thing. We we are cooking to order. So we're not cooking anything ahead of time ever. Yeah. Great.

Okay. Um so we still need to open and close. Oh yes. Okay. So I am going to open a public hearing at 6:45 p.m. Do we have any letters on this from anyone or any want to speak? Mr. Mr. Chairman, because this is a textual amendment, we would we did not have to send out letter notices. Um, but so no that got it. All right. And then I feel like this might be a long a long one. So, hold on. I just want to verbally go through this. So, hold on. Let's close the hearing.

Oh, yeah. Okay. I'm going to close the public hearing at 6:46 p.m. All righty. So, to be clear with city staff, so we are asking the primary uses are already on there. That's a sit-down restaurant with or without alcohol sales and a sit-down restaurant with live music. We are all the red is ch is needing to be look looked at changing and then this percentage do we yes um Mr. chairman. So the first thing we would need to note on the site plan um actually

yes currently within the ordinance in your packet you only see the two proposed restaurants on both ends. Correct.

So we would need to add proposed meat market on the middle section. So that's just a minor change right on that one. M um and then yes sir you are correct in the sense that everything that is the red font is the red line of what they're proposing. Um everything that's scratched out indicates things that they initially proposed but we went back to the drawing board and we decided only food oriented uses. And so with that, we are left with the coffee shop/cafe, the specialty food shops, which would include that gourmet market so that they could have that meat market as well. Um the micro brewery winery distillery, and then lastly, the bakery/commercial kitchen incubator. Um, and we did have discussions with the applicant, um, because this was modified a little bit later that we would go back and go with our legal representatives, of course, and modify that so that we're both protected when it comes to the definitions of both. Um, but as presented, I think we're both in agreeance of how it appears currently. Um but if you have any questions in regards to any of those definition um and then just to add the primary use we are recommending to have a certain percentage of the development.

Y'all are able to decide that or you can say two out of the three restaurants or you can indicate the middle portion. Um it's definitely up to y'all in how y'all want to identify that. I just went ahead and put a percentage just in case, but I don't I wouldn't know the percentage right off the top of my head if it's

So, uh I worked in jewelry, so I'm pretty good at percentages. So, I'm going to say that looks like about 65 70% primary usage where the two outside proposed restaurants are about of the of the current building space that's on there is cuz I think the market is the main one that is in flux I believe. So, uh, from what we heard, so that would be the middle part. About 30% of the building, 35% maybe if we're friendly, um, could use these secondary permitted uses if I'm not mistaken, if I understood right. Sorry.

Yes. And we can always go back and get the exact square footage for the uh, proposed market currently. Um, if y'all want to just make a generic not um, motion. Well, the thing says percentage. So that so we should put a percentage on it and not Yeah.

So we could do it based off that square footage if y'all want to just do a majority or more than x%. Or if y'all want us to go back and get that specific um whatever y'all feel comfortable with and then council can finalize it. It's up to y'all in regards to the preference. I'm of the mindset of getting this recommendation to council so that we can move forward as a city and I the council can always decide if we say 60% primary use or 70% primary use they can decide to override us and say no 55% or whatever it is. So, um, yeah, but I do want to hear y'all's input on remember we're we're being asked two things to put a percentage on what has the primary usage, which the two is A and B. Sitdown restaurant with or without alcohol sales, sit down with live music. That's the primary usage of this plan. So, how much of it should be primary? I'm of the thought of the 75 to 70 to 75% of it. You want the majority of it to be that the proposed market. It's just not going to be the same. I just think it would be the same.

I agree. I think 70 is generous than my looking at that. But yeah, and again, council, if they're in their wisdom can decide if Yeah. for the meat market. Okay. Um, did you want to come to the podium? Yeah. Cameron from Mad Concepts. Again, the current square footage where it sits, I would put it in the 30 to 35% range of the meat market. The meat market is correct. So, I would prefer a 65 to 70, not the 70 to 75 just from our perspective.

And I'm also because you're also going to have like a slight sitdown area and like an entry area, like a patio in front of the market and that kind of stuff too. Got it. Okay. All right. So if if we want to remember PNZ makes recommendations to council and then council takes our recommendations and either is like perfect we're going to go with that or in their infinite wisdom they decide to overwrite us and change tweak things. So I'm okay with that 60%. Okay. Yeah. All right. So

okay. Okay. So Susie I think we have the percentage part down. So then the next part I'm I mean I'm personally okay with uh cafes and coffee shops. Do we need to go through these one by one or because it was recommended to us. It's just is this okay? It's up to y'all how you want to handle it. You can just make a motion that says you recommend approval of changes as listed in exhibit B. Got it. of uh the zoning the exhibit B zoning exhibit of the land use development standards that was supplied to you by staff. Um and we would just take it these red lines to council and then you can also say additional or and then yeah and the percentage. So

yep, we move to recommend the changes as listed in exhibit B and to set the primary use percentage at 65%. And the secondary use percentage at 35. Yeah. Okay. So, and I'm chairman, so I can't make the motion. Correct. Okay. All right. So, do I have a motion? Um, yeah, if I can. You wanted to say so moved. So, move. There we go. Second that. All right. Do I have a second? I will second that.

All right. All in favor? We're going to vote. And that was 6535. Uh the LA So I moved for 65. It was 6535. Correct. That's what you were Yeah.

And the secondary uses are automatic with that. the secondary uses that are the ones that are not crossed out are automatic with that. But there's also prohibited uses too if you see um and again council this is still going to council. So council can put different things on it. Yeah. Uh do we have our votes um tabulated? Yeah. Yes. It was on this screen. Sorry, it was really quick. I was waiting on my screen, but they were all in favor.

Got it. All right. So uh welcome to Sagenol. Uh 2B uh passes. All right. Now we are going to go to three A business presentation for planning and zoning training. Mr. Chairman, um we unfortunately don't have a full house on our commission today. Um I believe only one of our members are new. So, it would be our recommendation to move this to the next meeting and hopefully we can have a few new members attend and that way uh we can be as effective as possible. Um but I will leave that up to y'all. Yeah. Um when is the next meeting slated?

It it depends on if we have applicants. Correct. Yes. So, we always have it scheduled for the second Tuesday of the month. So, it should land on November 11th. Um, and then like the chairman said, we will let y'all know if we do have any items. Um, but if y'all wanted to meet just to train, we can always do that as well. November 11th is Veterans Day. Veterans Day. I'll wear my hat. I don't know if the city is actually closed that day. I know. That's what That's why I brought up not just because I'm a veteran because I was like, are we are y'all closed? It's a post office holiday, but I'm not sure.

Yeah. Um, if we hear that we don't have enough quorum or if you all wanted to try to change. No, I just thought maybe the city be closed. Okay. Yes. I think we would need to make a formal I mean Yes.

I would like very very very briefly new members. I just want to say just very generally, I just want to make clear, I think y'all have learned this by coming to these meetings, but I think a lot of people get confused with P&Z because I don't force y'all in your vote to say we recommend that or I move to recommend that. I just let y'all I do this in all my cities. I just let you all say we approve. What's actually happening with a PNC commission or with any of your commissions, a recommendation is being sent to the council and then the council has can do whatever they want with it. If you recommend denial, it still goes to the council, but they need to have a supermajority vote to kind of step over what your recommendation is. So, um, if you vote for approval, they just have to have a normal majority. If you vote deny, they have to have super majority. That's the main thing. So, we always let you say move to approve. The technical language would be move to recommend approval. Yeah. But it's not a big deal and I don't correct it.

Um, the other thing just while we're here, I just wanted to remind y'all, I think you know this because y'all are public servants or public officers while you're working with us. Um, make sure that you're not meeting in quorums to discuss city business. Um, so don't meet in three or more to discuss anything with all these agendas or having to do with zoning. Obviously, um, you can still be friends with each other, but don't discuss city business in three or more.

And just so everyone is clear what that means, cuz I had to ask this in training, if Peter and I were in the same aisle at Albertson's talking and a third PNZ member rolled up in their cart and started talking to us, that's a quorum. Yes. So and we cannot speak about any of these items future or past outside of these meetings with a quorum.

Right? So the definition is you can't deliberate on items but then deliberate isn't defined. So we just say don't talk about it at all. That also includes don't reply all to emails. Um don't text message each other. Um, if you need to communicate with other members of the commission, email Susie or email any of your other staff members and let them be the go-between. At the bottom of the email that was sent because I it probably said do not reply to all or something. Well, I understand that, but it also says, "Do you plan to attend or not?" I I was that I almost didn't want to hit that because that looked like that was going to do a reply all.

Uh, Mr. Chairman, you can just select reply and it'll just go back to our individual email. Um, but next to that there's a button that says reply all. If you hit that one, it'll do everybody. But lately, what we've been trying to do, um, we'll BCC you, which is blind carbon copy. So, when you reply all, it won't have any of the other members as long as we do the BCC. So, you should be fine. But, do you understand what I'm asking? At the bottom of the email, there's two two buttons that can I use those? I will attend or I will not attend without having an issue. Uh um what the button looks like. There's like a link to a roll call app or something.

Yes. If if it's a a calendar invite, it says at the bottom I plan to attend or I is that okay for me to use that? Yes, we can take a look. You sent out you sent out more and very outlook. Yeah, if it's a calendar invite then as long as you just select that yes or no, it'll just pop up for us. um other people will be able to see, but it's not a reply. It's not a reply. This is I wish you'd look at the email that was just sent. Yes, I'm looking at it right now and I think that's a calendar.

No, that's You're right, Peter. That's not a calendar in what that is. That's a prompt for to begin a reply email. So, if you pressed I plan to attend, it would open up an email to I don't know. But but you Yeah, but you still would have to long time. Yeah, you you still would have to press um send after you pressed one of those. We can take a look at that after the meeting as well. Yeah. I just wish we would standardize on one one type.

Yeah. And honestly, that's the most common thing we see is people replying all unless you're getting turned into the DA for that. Like that's not a concerning thing for the DA. When we have seen people get in trouble with the DA, it has to do with actual items that are being discussed or when members are discussing the big one that came out of South Lake was members South Lake members discussing a different member and they were having personnel issues with that member and they were discussing oh what are we going to do about this and that was a quorum issue. Um the other thing is don't survey each other. So, don't let place one, ask place two, ask place three, ask place four. Don't daisy chain communications. It's called a walking quorum counts. I'm not going to keep going because I want to let you all get out of here. Um, the only thing I'll say is if you ever if an item ever comes up and you or your brother-in-law or your daughter's husband or someone owns the property or owns the business next to the property or owns an interest in the property, let us know as soon as you figure out

or a competing property like we've had that happen where Yeah. Um, let us know as soon as you figure it out. Okay. We have to take Cool. So, uh, we do eventually need to do this training with all of our people, but since we only have one new one tonight, we are going to table 3A until a future meeting. Is that correct? Or I need to make a motion to table 3A, would not need to make a great table. You have to have a time and date.

Oh, okay. All right. Perfect. So, now I'm going to move to 4A staff report project updates. Great. So, good evening everyone. We received our updates from our utility inspector. Um, last month Blue Mountain Industrial Boulevard project is as of right now the same. Uh, this is a Fort Worth project, so we are only attending those meetings to keep um keep an eye on everything that will be done at that intersection, but at this point there's not a set start date. Uh the Bailey Boswell Professional Center is continuing construction as scheduled with a sanitary sewer and other public improvements uh being near completion. Uh Falcon Distribution continuing with uh the structure of the building and public improvements. Holloway Company expansion, that's one of our recent additions to this project list. That is near our public works facility on the industrial side of the city. They're expanding on the existing structure that they have in that corner. For NLES, um through the driveway, we're continuing to finish the installation of trees, irrigation, and other finishing details. And for the roundabout, uh we're still pending completion of public improvements, paving, ADA ramps, and grading of Parkway. So, we still do not have a set date for completion for that roundabout. And taking us to one of our new additions to this project list as well is Saga Retail or Shops at the Square. This is located north of Saga Boulevard um where the Walmart shopping center is and north of that we held a pre-construction meeting um early this month and they're working to get everything in order to provide us a

start date and get everything going. And can I ask which side of Sagena Square? Because there is a side that fronts Old Decar that is a strip center. It would be and then there's another side of it that's fronting 287 main. Correct. Got it. It would be the the main side. Okay, great. Um so one exciting addition to that definitely

uh Opal Joe Jenning and Brian uh park improvements there has been delays. Um, so we do not have a set end date for those projects. They're continuing to finish uh playground structures and irrigation, perimeter fencing uh and detailing for both parks. That's generally what we have going on around the city per our utility inspector. If you have any questions, feel free to reach out to us as well.

Cool. All right. Anyone have any questions for city staff? All righty. And then I guess that brings us to everyone's favorite part, adjournment. So we are at 7:05 p.m. I make Oh, I can't make a motion to adjurnn. Right. Okay. All right. 7:05 p.m. I make a motion to adjourn the meeting. Do I have a second? Second. All in favor say I. I. Or vote. Got it. All righty. Thanks everybody.