Board of Supervisors - Regular Meeting

I'd like to call to order the regular bo board of supervisors meeting June 3rd at 3:00. Um, and with that, uh, Mr. Williams, would you lead us in a prayer, please? Let us pray. Gracious God, our father, it's us again. We are back at this place. Father, we pray that the things that we do and the things that we say won't offend anybody in the small county we have that we are proud of. We knowing you are the head of all of us. Father, be with us now and strengthen us as we go forth. That the things that we do can be uplifting in your sight, Father. And whatever it be, Father, give us the understand standing that we still neighbors. We are still friends because this is Milix County. In Jesus name we pray. Amen. Amen. Amen. Amen. Miss Hammond, would you lead us in the pledge, please stands one nation under God, indivisible, liberty and justice for all. Miss Hammond, roll call, please. Mr. Williams here. Mr. Bill Harris here. Mr. Kittinden here. Mr. Jesse here. Mr. Don Harris here. Thank you. All righty.

Um approval of the consent agenda. Motion would be in order for that. I so moved. So moved by Mr. Jesse. Second. Second by Mr. Kittinon. Is there any additions or changes to mics etc? Any consent? I didn't see any. Seeing none. Uh, roll call, please. Mr. Bill Harris. Yes. Mr. Kittinden. Yes. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Don Harris? Yes. All right. Uh, the consent agenda is approved. Um, everything that's listed uh is in your packet uh in including payroll minutes. Uh, and I'm going to move down to item E, which is recognition award to the Deltaville Rescue Squad Auxiliary. And I'm going to turn it over in a second to Mr. Kitten. Um, we'd like to recognize uh that group uh particularly for what they do for the county and it's well appreciated uh with some of the constraints we have with the rescue squad. What you do out there is very important and we appreciate it greatly. And now turn it over to Mr. Kittin. Thank you, Mr. Chairman. Um, it's it's with a great uh a great deal of pleasure and it's my honor to uh to present this resolution on behalf of the board of supervisors uh and the citizens of Middle Sex County. So, if I could get uh the the members of the auxiliary who are present, if you would just come up and stand behind the podium, that would be great. And I especially want to recognize Darlene River who's been one of the

leaders of the auxiliary for as far back as I can remember. uh and uh she does she does a splendid splendid job of leadership of organizing uh so many activities. And so I'm going to read this, but before I just want to say that as a past president and a life member of the rescue squad, I was able to see on a daily basis the good that the that the auxiliary does. They are truly the unsung heroes of our EMS system. So, Middle Sex County, Virginia Board of Supervisors, whereas the Middle Sex County Volunteer Rescue Squad Auxiliary was established on June 3rd, 1975 with the purpose of providing financial and logistical support to the volunteer rescue squad's operations and the auxiliary currently has 25 active members. And whereas the auxiliary currently supports its missions mission through a variety of community-based activities including organizing flea markets in Deltavville and Urbana, hosting the annual camp rescue program which educates children on health and safety topics, holding weekly bingo events every Monday night throughout the year, coordinating a family portrait fundraising campaign, supporting the annual Rescue Riata fundraiser in Deltaville, and conducting an annual fund solicitation by mail. And whereas while an exact figure cannot be determined, it is estimated that the auxiliary has raised several million dollars over the years. These contributions have significantly helped offset costs and reduced the financial burden on Middle Sex County taxpayers. And whereas funds raised by the auxiliary fully supported the purchase of ambulances and other essential equipment financed major repairs and improvements to the rescue squad facilities and facilitated banquetss and recognition ceremonies for rescue squad

members. Now therefore, be it resolved by the Middle Sex County Board of Supervisors that the board with sincere appreciation acknowledges the dedication, exceptional service, and meaningful accomplishments of the auxiliary. The board recognizes the important role the auxiliary has played in supporting the community and enhancing the well-being of its residents through consistent effort and commitment. Their work has contributed positively to the county's goals and to the lives of its citizens. The board extends its thanks for the auxiliary's continued support and their valuable impact on Middle Sex County. And this is done on the third day of June, 2025, which is the 50th anniversary to the day of the rescue squad. Signed by Matt Walker. [Applause] Come on in. Come on in. Don't hide back there. Come on in. We're waiting. We couldn't get the elevator to work. [Applause] That's right. You're gonna hear me. Everyone can see their vac.

Um, no. I'm gonna let Randy uh represent the board in the picture because it's a big piece. That's a big huh. That makes sense. I don't think so. I see the elevator. with us. What's your thought with everybody or just us five? Randy holding the flag too maybe or and maybe Darene in that picture. Us five and huh. Elevator coming up. Someone's coming up the elevator.

You want to keep it [Laughter] for somebody else? I think so. Coming up the stairs now. Where is she? Yeah, Heather's Heather's out there. I've already All right, we got it. I think we're good now. I'll sign up all day long. Just let me stay out there. Okay. green shirt.

Wait a minute. Oh, Larry, wait a minute. Are we gonna do Yeah, we're gonna do one with the whole board if you don't mind. Yeah. What do y'all want to do? With the board and Darlene? However you'all want to do it. Whatever. Oh, everybody. How can we Maybe you and Darlene because you can't fit everybody. No. Okay. We want the board with Darlene. As the president, we're going to do one more with the board. Okay. One more with the board. I like how we all Yes. Just fighting with that elevator. I read the read it. I read it. I read it. I was pushing the buttons and you know steps, you know, another system. Thank you, Don. Very nice. Very nice. Yep. Okay.

Um public comments. Next, next item number two. Um and I will say this uh just as a preliminary. you anybody can speak on anything they want have or uh and you can speak now but the um the uh after the close session uh later tonight is when we'll have the public hearing for this for the special exceptions for the kitten solar farm. Um if you want to wait till then or you want to leave and come back whatever suits you is is entirely appropriate. So with that uh Ann Marie, would you read the um the pro process procedure for speakers? Right. First of all, individuals are allowed three minutes for comments. Please watch the clock closely and close your statements accordingly. Speakers representing four or more persons are allowed 12 minutes. You must state this at the beginning of your presentation and have the people you represent stand and acknowledge they are represented by you and they are forfeiting their individual time. Our first assigned public speaker is Gordon White of Delta Bell. We'll now open the public comments section. Mr. White. Now we can hear you. Can you hear me now? Y sir. Again, my name is Gordon White. 1155 Wridge Cove Drive in Delta. I'm preparing this afternoon to urge the board when it considers bids for the planned real estate reassessment to require the assessors to use fair market value as determined by comparable local sales and setting property values. I'm aware that commercial assessors in the past have claimed they use comparable sales figures, but my research into

middle sector reassessments over many years, they have failed to demonstrate they actually did so. In fact, four years ago, the assessors used the Marshall Swift residential cost handbook based upon California properties as their basic determination of value. I should think it would be obvious that Cal values are about as far from Middle Sex County, Virginia as possible to get. Uh I've attached uh some data on that handbook on on what I've handed out to people. Under the Virginia state code, local assess assessors must use fair market value based upon sales of comparable properties as the only acceptable means by which value is determined whether for real estate or any other form of property. County should not only insist upon it but require proof that the assessors actually use those values. I speak as an appra accredited appraiser myself uh having studied with the American Society of Appraisers and I've done commercial uh appraisals for more than 30 years. How my special is personal property not real estate but the uh the basis for setting values is the same. Um, I worked for Richard Petty for the Smithsonian Institution. Um, and the people who run ran the Winston Cup uh uh series in NASCAR, the RJ Reynolds Tobacco Company. And most of my appraisals have been for tax purposes, and the IRS has never uh questioned any of my appraisals. I'm not appearing today because I think my property has been overassessed, but because my examination, especially four years ago, was that appraisal, excuse me, assessments were

unfair to both the county and to the land owners. Uh the people across the street from me, their home was assessed for $30,000 less than it had been assessed four years previously. people down the street uh were assessed for $70,000 less than they had paid for the property two years previous. And the people next door to me sold their house in October, the year that the assessments were done for $50,000 less than the appraisers valued it at. And that sale, it was an armslength sale, not the relatives, was really what fair market value is. Um, the assessors thus treated both the county and land owners unfairly. I hope the board will see that who whomever is chosen to do the assessment provides a comprehensive contract describing what they're going to do and how they're going to do it. Thank you very much. Thank you, Mr. White. And by the way, he has left a comment section uh for everybody. Uh it was it was left at your seat where you were, so you can find it. That's it. Okay. Thank you. Wonderful. Um the next registered public speaker is Don Moore, NAACP Middle Sex, Branch, Hartfield. Miss Moore. Good afternoon, Mr. Harris and board members. My name is Dawn Moore, the president of the NAACP Middle Sex branch. Today, I will be speaking on behalf of the NAACP, if some of you may not know, the National Association for the Advancement of Colored People. I have with me Miss Linda Young, Mr. Vincent Carter, Miss

Carolyn Chamberlain, and Miss Kathleen Kathleen Katherine Williams Coyle. I would like to thank you for the opportunity to serve on the ad hoc committee for the bodywn cameras on behalf of the community stakeholders. I just want to start with a little background. In 2019, the NAACP national office gave the local branches a charge. Out of 12 items on the list in Middle Sex, we chose to advocate for the bodywn cameras. We did our research. We came to the table with a package on bodywn cameras. We met with Sheriff Bushy and then we moved forward and had meetings with Mr. Commonwealth attorney and proceeded to board of super to the board of supervisors. And we met with Mr. Walker, county administrator, and Mr. Jesse, Jamaica board representative. The consensus was always the same. When the sheriff gets a new or updated building. In the meantime, many projects have gone on in the county. Some of the projects have not benefited countywide. You now have a proposal that should be in front of you for body warn cameras that would benefit not only county residents, but also the law enforcement. I want to I want you to think about something in the moment for the push for bodywn cameras in 2019 and now 2025. Six years waiting for the sheriff to finally be on the project chosen on the CIP list. This is only one case that has become national news for 9 minutes and 29 seconds. On May 25th, 2020, a Minneapolis police officer, Derek Schovin, pressed his knee and the weight of his body against George Floyd's neck. In that very intersection, Floyd called

for his mother and his final words. Chovin killed him in the street as people watched. It only took 9 minutes and 29 seconds, and this is the fifth year of his anniversary. Now, to bring it closer to home, we had Marcus Martin who who was here in the county at one point and then in Essex and suffering a mental health issue, he was killed on the interstate. Just or unjust, if you could go back 9 minutes and 29 seconds. The bodywn cameras will not always deviate bad behavior, but they will help in an attitude not only for the community member, but also for the deputies. We are all put in situations that we may not know how to handle, but the bodywn cameras hold a big accountability. In January of 2015, at least 72 law enforcement agencies in the United States had adopted bodywn cameras. In data already presented to you for Virginia, we know out of 120 localities, three were not sure of the status. 15 to include Middle Sex is not using bodywn cameras. All other localities around Middle Sex are currently using bodywn cameras. Bodywn cameras play a part in the enhanced evidence collecting and report writing, but it also increases the understanding between the sheriff's office and the community. A study by the National Criminal Justice Reference Service found that annual cost per use of a bodywn camera is offset by savings from fewer complaints against officers and the reduced time needed to resolve complaints. by making digital evidence management more efficient. We know that cost is a factor, but you cannot put a

price on the security and safety for the community, but also for the deputies. Having safe communities should be a number one priority. We encourage you to fund the body worn camera equipment, bodywn camera clerk, as we did realize that the sheriff only needed one position. Um, and an assistant commonwealth attorney for the Commonwealth Attorney's Office. Please also note at the last board of super budget session, my favorite person, Mr. Walker had noted that funds are available for this project and could be appropriated. Thank you for your time and your consideration on this matter. Thank you, M. Moore. Any anyone else? Yes, there is. I've just got to refix the timer because I screwed up on that one. There we go. Okay. Our last registered public speaker is Robert Jackson of Urbana. Good afternoon board members and others. Robert Jackson or better. I'm here today to speak on the topic of police body cameras, also known as BWC's, body warn cameras. In the state of Virginia, there are 95 counties. And of the 95 counties, only 15 do not have bodywearing cameras. And Middle Sex is happen to be one of those

15 counties that do not have this. For the last six years, this topic has always come up and always got kicked down the road because of not enough space at the sheriff's office. So, now we have a new sheriff's office, which is about three or four times as large as the old sheriff's office. So, let's see what happens this time around. All of our surrounding counties do have body have police wearing body cameras. It always seems that when this county decides to do something, it appears to benefit only certain parts or areas of the county and not all. For example, the water system, the sewer system, and broadband. These things are good, but with the police wearing body cameras, everyone will benefit if or when you are stopped by a deputy. In light of the environment in which we live in and during a period where technology is evolving, it is vital that body cameras be utilized. Everywhere we look, there will most likely be a camera recording everything. Most people take their cell phones out and film fights, arguments, and police brutality that always seems to appear on the news. If the police can record this, if the public can record this, why not the police? Body cameras tend to provide accurate documentation of what happened in the field as well as documentation of eyewitnesses, victims, and suspects. Wearing a body camera could

provide better evidence for a arrest of prosecution for an officer, citizen behaviors, and protection for false accusations. The use of body cameras is an excellent idea because it can capture lots of information during an incident and can also increase transparency and accountability of an officer. Body cameras encourage public confidence in local pop in local policing and also reduces the number of complaints and allegations made against police officers. The time for police body cameras is past due. In closing, I would just like to say that the county administrative Matt Walker, my favorite person again, have have acknowledge have acknowledged that the funds for the body cameras is available are available. Thank you very much. Thank you, Mr. Jackson. Miss Ann Marie, you got something else? I have no more um prepared speakers. No more um registered public speakers. Is there anyone else that'd like to speak? Please come forward if you would. Good afternoon. I did fill out a slip. I don't know what happened to it, but I filled out a slip and left. That's okay. You have the podium now. Thank you. Stay Gresham, 351 Manor Road. I just have one question for the board. I want to know how come middle six county school system has gone from$1 to $2,000 a month paying Sans Anderson to over 134,000 a month. In one year we spent almost $200,000 to Sans Anderson. And I want to

know what it's for and why are they charging us so much. Thank you. Thank you, ma'am. Anyone else? Seeing none, I'll close the public hearing. Okay. Um before I move on in the agenda, I would like to um Reggie, you're on the stakeholders committee with body cameras, you correct? Okay. Uh there was a mention a few minutes ago about materials that we have for body cameras. We do have some, but they're outdated. And at this point, I've not heard anything from that stakeholders committee on a report um for body cameras. Am I correct on that? No, that's me. That would been I would have been the minute taker for that last meeting. So, that's what you're missing. That's not what I'm asking. that there has not been a formal from that committee to talk about their findings and what they what their opinion is you know yes there was you haven't received it yet you are correct um okay and this was scheduled so what we've done is at their last meeting they made a final recommendation to get body cameras okay but we haven't seen it that is correct it's scheduled for the July meeting okay wonderful thank you so yeah it is definitely scheduled for the July meeting okay fine all All right, moving right along. Um, constitu item number three on your agenda, constitutional officers, uh, treasures report only and commissioner of revenue report only. Any comments? Seeing none, I'll move down to item number four, agency and staff reports. Uh, VDOT report only, pages 49 and 50. And item number B, school matters, Dr.

Tracy, pages 51-55 on budget supplement request FY25-30 and FY25-31. Ladies, please come forward. Good afternoon. Good afternoon. And let's see, as Mr. Chairman said, we are on pages 51 through 55. I'll start on page 51 first. A lot of this is just finishing out the year. The revenue on this page, you'll see the first is what VDOE has forwarded us for the SOQ instructional positions and that goes towards the bonus that's being paid in June for those who are returning. The next two pieces, Title One and Perkins, those were extra funds that I think I mentioned this last month when I was here in previous years. If all of the school divisions do not use all of the funds in a certain category, they'll reallocate it. And so we've got some money coming back to us for title one and for Perkins. I do have one update or correction on this page and that is at the very bottom. Oops, I'm sorry. And the revenue at the top for Perkins. Originally, that reallocation came to us as $212.91. After Karen submitted this form, they added another 10 cents to it. Yes, it was more work for all of the reports and paperwork to get the 10 cents than the 10 cents honestly was worth. But I am asking you to update that both at the top on the revenue and at the very bottom. The $1291 goes to $2131. And so I can stay for you to approve this one and then go to the next one or I can do the next one whichever you prefer. I don't know that I see the next one. So

we've got we've got a budget supplement request and then we have a which is two pages and then we have another one that's one two three pages long. Okay. So the first one is 2025-30. Is that correct? Yes. It's 15 on our end, but I think it's 30 on your end. Mhm. Okay. Um Huh. Well, it is. So, the first one will be 2025-30. Any questions for Dr. Sykes. Motion would be in order. I'll make a motion we approve U budget sub request form 2025-30 with the proper corrections. Thank you, sir. Second. Second by uh motion made by Mr. Jesse. Uh seconded by Mr. Bill Harris. Any further discussions or questions hearing? None. Roll call, please. Mr. Kittinden. Yes. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Bill Harris? Yes. Mr. Don Harris? Yes. Okay. Uh motion on 2025-30 has been approved. Continue on, Dr. Sykes. All right. So, with the next one, which is three pages long, and what this is doing is wrapping up FY25 with the general assembly budget amendments. So, there's amendments there. That's what this these listed areas are. A little bit of additional local funds as we finished out FY25 and then additional food service funds for FY25. Just as a reminder that does close at the end of this month. And the way the state works these numbers is our final average daily membership numbers go into BDOE on March 31st because all of this is based on number of students in the division. And

so these are just the final allocations for the FY 2025 budget. Happy to answer any questions you have though. Questions? Just one. Is Milsix having summer school this year? Not having summer school this year. Is that's funding? It is. It's it's a combination of funding and it's a combination of when we looked at the data from So typically there's one of the title funds that have covered title five summer school fund which is federal fund that's covered our summer school funding. We did not receive title five funding for this year. And so we also went back and looked at the data. It was primarily at the elementary school. We did it for two to three weeks at the beginning of the summer. The data didn't indicate that it was a huge impact when the students started school in August. What we do have continuing in the summer is any credit recovery for high school students and they'll be able to do that virtually and that'll be monitored by our director of Compass Academy and virtual learning. So any student high school students that need credits for graduation will be able to receive those during the summer. But basically, we didn't get federal funding. That's correct. That's what pays for that. Additional questions? Seeing none, a motion would be in order. So move. So moved uh for approval of 2025-31. Second. Second by Mr. um Kittinen. Uh motion made by uh Mr. Williams. Any further discussion or questions? Seeing none, roll call, please. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Bill Harris? Yes. Mr. Kittinden? Yes. Mr. Don Harris? Yes. Uh, motion 2025-31 is approved. Thank you. Thank

you ladies for being here. Thank you. All right. Have a good day. Thank you. All right, moving right along. Item number C, social services is a report only in your packet. Planning updates. Uh, request approval for subdivision ordinance amendment. Mr. Cretz. Yes, sir. Mr. Chairman, how is everybody today? Um, I have one request here. We need uh the board of supervisors take action on a subdivision ordinance uh amendment request here that deals with the uh recent code changes for site plans and subdivisions. Uh traditionally some of the smaller counties and some localities have chosen to have their planning commission be part of their review for their subdivisions and site plans. Uh usually the final uh sign off is usually done by the agent or administrator director. Uh code of Virginia's changed that. They've removed the planning commission and the board of supervisors from the ability to review site plans and subdivisions. So this board as a group has never gotten into the subdivision or site plan review business. uh some years back. I think Matt could probably maybe as far back as Matt. He may remember uh a few times when the board may have gotten involved in certain uh certain site plan reviews. This is for site plans that are determined to be by right. It doesn't it it wouldn't be for this is not for special exception use. It's not dealing with uses. It's just for subdivisions and site plans, which

is basically going through a checklist item check, you know, a list of checklist items that need to be met in order to approve it. So, um, board has any questions, I'll glad to answer them. Otherwise, this is a this is required by code, by the way, state code. Is there is there a grandfather element in there for with respect to subdivisions that are already laid out that haven't been developed that are old? Well, that's a whole different conversation as to how they would be subdivisions that were previously approved have uh I I guess freshness dates on them. Best way to put it, you know, they they're allowed up to a certain date by code. say now a subdivision if it was approved would have been approved by the planning commission and staff would have a five-year limit on that and that that's not changing the limits aren't changing with this also the time for the staff to review has tightened up the the whole object of this is to move site plans along at a quicker pace that's you know obviously the developer's interest to do that so thank Yeah. Yes, sir. This particular site plan that you're talking about was read at 1 of January, was it? No, that's something different. Something different. Okay. No, sir. This is not in any particular subdivision or site plan. This is this is this will be going forward as of July 1st. It has to go in the ordinance. So, anything that was reviewed by the planning commission prior is still relevant under the code. Yes, sir. Does Does the county have to adopt this? Yes, they do. Absolutely. It It was odd because the planners in talking to the legal community, they were much more aware of it than the

planning community was. It was kind of odd because I talked to several uh you know, I said, "You are aware that this, you know, this changes and you know, as of July 1st and they said, "Oh, yes, we're quite aware." And I our our planning group kind of missed it a little bit for some reason. And I have some uh you know friends in the planning you know different counties and I have one person in particular I go to that came clean. Donna is very astute at picking up things like this and she missed it and she was quite surprised by it. So, it's kind of a it is a paradigm shift for smaller counties that are used to the boards and planning commissions having a lot of oversight over these and that's you know the whole purpose of this is to expedite site planning. Is there a timesensitive date on this? I didn't see one. Well, it it goes into effect July 1st. Okay. The board will be taking action a couple days after that. Okay. So, this is Yeah. So also there's the site plan side of this that the B that the planning commission initiated. So the planning commission is not going to review this just because it's timesensitive and the board of supervisors is the steward of the of the of the you know the overseer of the subdivision ordinance. So um it would be nice to have a recommendation from the planning commission but this is just basic. It's just going to be insert fixed areas that that deal with this particular code section and the site the zoning ordinance will get a parallel review and you'll have both of them to deal with. So, okay. And at the same time and your staff and yourself recommend the board initiate the required amendment, correct? Yes, sir. We Yeah, it's it's it's housekeeping. We have to do it. Okay. Uh and what do you need from us? Do you need a motion for

that or a consensus for that? A motion and initiation. Yes, sir. Okay. Any further questions? If not, a motion would be in order to empower Dave to um uh initiate the uh required amendment. So moved. So moved by Mr. Jesse. Second. Second by Mr. Bill Harris. Any further questions or discussions? Real quick, Dave, your intentions to have the public hearing on July 8th. Yes, sir. That's the best we can do. So, we'll just be out of whack a little bit. We'll still have to comply with state code. If something comes in, we have to comply with state code. You know, if something comes in July 2nd, right, we'll be adhering to state code. So, roll call, please. Mr. Williams. Yes. Mr. Bill Harris. Yes. Mr. Kittinden. Yes. Mr. Jesse. Yes. Mr. Don Harris. Yes. The motion is approved and you can have at it, Mr. Cretz. All right. Moving right along. Regular agenda items. Special exemption permit 2019-05 time extension request. Mr. Cretz. Yes. Uh, can uh, Amory, can you pull up our cover memo, please? It's page 57. Thank you. Oh, no, that's not it. That was the code section for should be the next in order. Okay. So um we have a this this particular um excuse me glasses I'm trying to this rather

fuzzy. So um on February 4th 20 uh 2020 a special exception was granted ah that's better by the board of supervisors for a small uh small scale uh solar facility uh on tax parcel 38-139. Uh and there was a condition in that the building permit must be applied for and issued within 5 years. Since no building permit has been applied for to date, the condition has not been met. So, uh, under normal circumstances, the permit would have expired February 4th, but there were, uh, code, uh, uh, provisions and state code that allowed extensions for site plans and solar approvals, and those approvals expire as of July 1st. So in response to that U green backers here they have a presentation and they have a request to ask for an extension of that particular uh previous approval. Um I think in my staff report I I just encapsulated a few of the highlights. The um ordinance has changed slightly since uh we've had an update since that date in 2020. we uh put stricter setbacks and stricter uh screening requirements. Uh this particular facility is subject to a thousand foot setback from the uh rightaway of uh General Polar Highway because of the districts it's in. That doesn't change. that was that provision was in the previous u iteration of the ordinance and it's in this particular iteration that we you know currently working with. So I looked at the site

and uh basically the landscaping on the last iteration wasn't it wasn't void of anything. It was a pretty good landscaping requirement. maybe not quite as you know stringent as the one we have in place today. Also, the setbacks are more stringent. Now, I looked at that plan and they've far exceeded the minimum setbacks requirements for that date that they that they got it permitted. It looks like the most of the panels are in the vicinity of 70 to 80 feet from the property lines. And in most cases, that's only because they're angled that would only be at one point. Uh they're angled about 45 degrees to the property line. So, if the board chooses not to extend this uh permit, this special exception permit so to speak, you would what you would gain, you would have to go, they would have to reapply, go back through the special exception process, and your gain would be maybe a little bit in screening and maybe a little bit in setbacks. uh this site uh due to the output it doesn't fall under sighting agreement requirements. Correct. So it's not subject to a sighting agreement like a bigger solar facility would. So you don't you don't have as much that you can uh get back on it so to speak. The impact isn't as bad. It's a smaller site and you know it's already permitted. Now the site plan was went through a a bunch of processes too and it takes a while to get these approved. The site plan was actually amended about a year ago. So the site plan is still valid to this. It was it's only has a year of uh roughly a

year on its life cycle. It would have four more years before it would expire as well. Obviously, if they had to go back through the process, you would have a a public process for the special exception. You would then have a site plan uh submitt that would come to now just me for review to make sure that it meets the requirements. So, I just wanted to give the there there are some small nuance changes in the ordinance. um it it would change the plan slight, not dramatically, but just slightly. So, I want the board to be aware of that uh so they know the landscape and what they're what they have to consider. So, does anybody have any questions? Has Middle Sex played a role in this delay in this project any kind of way or has it been completely out of our hands? I'm gonna let them speak of that. they, you know, it's their uh, you know, whatever delays they've had, you know, they can explain. I I do I can speak that it takes a while to get these once the governing body issues, you know, in the in the locality issues their approval, then they can't go to any of the other DEQ or these permit by rules or anything else, I believe, until the locality signs off on it. So they're kind of subservient a little bit to these other processes and just bringing things together. It seems hard to bring these projects together in two years or so. So just I'm not defending it. I'm just saying there are a lot there's more on the back side of our approvals that they have to go through. Thank you for your input. Yes, sir. Uh I have a few questions. Um, can this uh can any of the facility be seen from Route 33 or Regent Road?

Um, Regent Road would be buffered with a actually there's a double RPA buffer through there. I don't think anybody's going to see it from and most of the parcels on Regent Road are fairly deep. You know, I'm not saying that somebody if they went down and, you know, some of those deeper parcels on Regent Road couldn't go down to the very end of their parcel and peer through the woods and maybe see a glimpse of it. But I I until it's, you know, until it's built, mo most of it, that that particular area there would be mainly adjacent to an existing mining operation. And it's going to be on tax parcel 38139, which is the Will's Yes. property right now. So, no other properties are being bought to to put this in. Um, is uh it it looks from what I can see on the plat that the the water runoff would be mitigated. There's a that's been it it has an approved DEQ storm water plan. Yes, sir. And um the have any of the neighbors around there that might be affected been notified? No. They would have been in 2020 when it went. Oh, yeah. At the time, they would have had a public hearing. And I don't believe there was any objection. From what I recall, there was no property joint property owner objection from anybody. Okay. I I said one one of the adjacent property owners had contacted me and and was a little concerned. He he didn't know about it. So, well, he he may have been so remote he didn't get a joining property owner letter. I think he was on the opposite side from the river track. Yes, sir. If he was a couple parcels over, he would not even receive any and maybe this is appropriate question for them, but any idea when they would start the construction? No, sir. That's in there. Okay. I'm I don't want to get into their Sure. their space at all? We'll let them speak on there. Any other questions for

Mr. Cretz? Okay. Certainly, I'm here if there's any other questions. Yeah. Don't don't go too far. Oh, no, sir. So, I'll turn it over to their team. Mr. Chairman, can the applicant come forward and give their presentation, please? Absolutely. So, we have Bailey with us from Greenbacker, and she has her team here with her, and I'll let um Bailey take it away. Thank you, Mr. Chairman and board members. I appreciate you guys giving us a few minutes to come and meet with you all today. Um Bailey, could I ask a question? And your position with the company is what? I'm a principal on our investments team. Okay, wonderful. Thanks. Continue. Absolutely. So, I'm joined today by my colleague Bryson Meyer, who will come up and speak in a few minutes, who's our pre-construction manager, joined by Mr. Will Wills, the land owner and supporter of the project, and by Tyler Rosa, our council from William Mullins, which is a local Virginia law firm. Um, we really appreciate you all considering this extension request. Um, Greenbacker had bought this project in 2022 from Sunribe, who's a local Virginia developer, and we have been working diligently since our acquisition to bring this project to fruition. As Mr. notice notified you all, we got our initial um, so uh, special exemption permit approval in February of 2020, and we had until July of this year to uh, get our building permit issued. The reason we have not been able to get our building permit issued is, as Mr. Chris alluded to, a lot of permits that need to be acquired after we were able to get our special exemption permit from you all. We've made all the progress that's needed on those permits. Um, and this extension is kind of the last request before we're ready to start moving forward with the project. Um, one of the major delays to the project was getting our interconnection agreements done with Dominion. We completed the final one in August of 2024 and we've actually been

continuing discussions with Dominion for the revenue contract for the project. So Dominion and us have been negotiating what that revenue contract will look like and we'll be participating in their public uh process for a revenue contract in the second half of this year. Um so with that and just to jump into some of the questions you guys had um you know we are planning to start construction before the end of 2026. Our extension request is to give us till the end of 2027 just to ensure that you know anything that's outside of our control is something that we're able to manage with third parties and move forward in this time. Um to give you a quick background on Greenbacker um we're a long-term owner operator of our portfolio. We own o over 450 projects across the United States and generally take a very um owner operator approach which is that we want to be hands-on. We want to be a part of this project from the beginning all the way through its useful life. Um, as part of the Virginia state code, we will be posting a decommissioning parent parent guarantee to ensure that we decommission the project at the end of its useful life. Um, and we've been working very closely with the landowner, Mr. Wills, to ensure that this project not only meets his requirements and requests as the land owner, but of course working closely with the staff, Miss Lewis and Mr. Cretz, to ensure that we are meeting your staff requirements as well. So, this project is going to be a 3 megawatt solar project located in Hartfield, Virginia, um on Mr. Will's property. Um since our acquisition in 2022, Greenbacker has completed getting three separate interconnection agreements that were required with Dominion. It's a bit of a unique structure. Most projects just require one, but this one required three, and they had to come in sequential order, which took more time than we had hoped. Uh but like I said, we completed that in August of 2024. We were able to get our DEEQ storm water approval, um our Middle Sex County erosion control approval and

our DEQ general construction approval. Um the outstanding approvals that are be required or permits are really just the building permit and the land disturbance permit. Both of those will be acquired by our um engineering procurement and construction company that we engage for this site build. Um, and so getting this extension is kind of the first step in getting lined up to finalize those permits with our thirdparty engineering procurement and construction contractor. Today we also outlined some work that we considered important on the site as well, which includes, and if helpful, I'm on slide five, apologies. Um, the pollinator work that we're able to do on site. Um, we generally like to where we can plant native pollinators to en enhance the ecosystem and health of the land under our solar projects while they're in commission in operations. Generally, this helps with storm water erosion control uh flooding. It helps with um flower abundance and species richness over time. And it's something that we like to do to rejuvenate the land where under our solar projects while our solar projects are there. So at the end of their useful life that land can be you know reutilized. It's um you know rejuvenated its rich soils and can be used going forward. On the next slide we talk about um grazing on our sites as well. This is definitely a preferred method um to maintain the vegetation maintenance on site. Um, we did initiate talks with uh Marcus Gray of Grarey's Landscaping um back in 2022 and we plan to re-engage those discussions. There are a few components that sometimes make it a little bit difficult to graze sites which include availability of an experienced grazer that has grazed around solar arrays. Um soil and forage

quality um water access um fencing security needed um and compatibility with our storm water permit um to ensure that we're designed for solar stabilization. So, those are a few components that we'll take into consideration before deciding to uh move forward with the grazing, but it is something we would like to do on site. Um, the one other thing I'll mention before I invite my colleague Bryson up to speak was just in speaking to uh Miss Lewis and Mr. Cretz, we also, you know, realized that this project does not require the sighting permit given its size. And so we wanted to come up with some sort of local contribution that the project could make to um kind of help with some of the concerns that you know the sighting permit for larger projects tried to assuage. So one of the suggestions that we got and something Greenbacker would like to contribute to the county would be two UTV gators which were requested per the EMS and fire department. Um this would help address any fire and safety concerns related to solar. So, not only would it help um going forward in Middle Sex County, but we also see it very applicable to our solar project as well. Um so, that you know, I want that to be considered along with our proposal because we do want to address and acknowledge that, you know, this project does want to help with any of those concerns and assuage those concerns where we can. And I'll invite Bryson up to speak as well. Hey, good afternoon everybody. Hello. Welcome, sir. So as uh Mr. Cretz mentioned earlier, we do have a fairly robust screening plan, landscaping plan uh for this solar farm. So we are already naturally screened on three sides of the farm. To the west, to the east, and to the south of us is pretty densely forested. Uh to the north of north of us is Mr. Will's uh excavation operation, which is also fairly well screened and has that uh

resource area buffer that was mentioned. However, in addition to the natural screening that we have, we have aotted budget and contingency for additional supplemental planting to uh ensure that this is all visually shaded from the general public. Uh that planning uh landscaping plan is shown up on the screen, but it's essentially uh evergreens 15t spacings, two tiers with shrubbery in between. So between the existing vegetation, we have the remote location of the project and uh our site plans designation to install supplemental features wherever is needed to visually screen the project. I think we have a uh a good location that is uh not going to be visually encumbersome to the project. Then regarding storm water and erosion control concerns, as Mr. Gretz also mentioned earlier we do have as well as Bailey we did uh obtain storm water plan approval from DEEQ erosion control plan approval from Middle Sex County as well as DEEQ uh general construction permit approval. So with those items we've incorporated six uh extended detention basins for long to long-term storm water control. These measures also double as erosion control preventative devices. There'll be uh sediment basins during the construction phase of the project in addition to silt fence and all the other normal uh erosion control parameters. Uh the site itself is almost completely flat and as a product of that we don't need to do any bulk grading. So there will be actually very minimal land disturbance in addition to having these six detention ponds pretty robust features and all of the appropriate AHJ approval phases needed for storm water and erosion control considerations. Lastly, I did want to address uh a couple provisions in the local uh latest

ordinance that are incorporated into our site plan. There, of course, many components. I I just highlighted a few that I thought would be particularly pertinent to the the audience here. So, first of which, as I've already mentioned, is the landscaping plan, which is also uh largely screened in already with existing vegetation, but uh will be supplementally screened in accordance with the requirements that are outlined here. The second thing I wanted to note was the ordinance section 15C3.D uh 20 foot maximum facility height. We will be considerably shorter than that. Uh I would say probably closer to 10 feet with the panels. I don't think we have any concern there which should also aid the fact that this will not be uh a burden to you know local viewshed and and those factors. We have accounted for fencing. We have made sure that fencing budgets have accounted for the spec that's required in the ordinance chain link 2-in mesh uh 6ft height with barb wire and and all the appropriate considerations. Uh we do not intend to install any permanent lighting. So there should not be any light pollution that's a product of this project. And in regards to limiting grading and preserving natural drainage, we will not be doing any mass grading across the site. It's it's flat enough to suffice as is. The only dirt disturbance will be to install the detention ponds that I mentioned and a couple small swailes to make sure all that water is routed appropriately. So I think that is all from me. Thank you for your time. So with that, just wanted to open up to any questions you all have and again appreciate the time you guys took today. questions. I'd like the attorney to come forward, please. Absolutely. Good afternoon. Good afternoon, sir. Good afternoon. How are you? Doing well. How are you, sir? I'm pretty good. Um, couple things I have though. Um, the decommissioning, I haven't seen

that part of the proposal. The de decommissioning and the cost for that. Is that going to be issued under a bond? Uh, I believe so. I mean, we'll comply with any of the ordinance requirements. Typically, that's covered in the ordinance and you're obligated to handle any kind of decommissioning bonds and the decommissioning requirements either by statute or the under the ordinance. Okay. And county attorney, is that present? Um, Mr. Cret, I don't think we're at that stage yet of them providing their bond. Correct. Not until probably right prior to construction. Okay. Our understanding is that'll be provided at construction and since they've just been in their permitting phase, we do not have that at that this time, but our ordinance does require these things. They're just not at that stage yet. Would that be um but before construction would start, we'd have that in place. Correct. Yes, sir. Okay. Yes, sir. Uh any other questions for for the attorney or any of that group? I have a I got a question. Go ahead. Just just throwing it out there. What quality of solar panels do you have? Can you answer any of those for me? Are they high quality and made in the United States or are they getting them all from China somewhere? I'd have to defer to Bailey on that one. So, our uh solar panels that we're planning to use for this site are tier one. They get um ranked by Bloomberg as a requirement between tier one and tier three. So, we only use tier one solar panels on our sites. We're going to be using Canadian Solar as our solar panel manufacturer. Um, these are manufactured in China. Um, but we have a pre set agreement with uh Canadian Solar for the modules for this project that don't expose us to the tariff risk associated with China at the moment. So, the quality of them are um top tier. Top tier to the standards. Absolutely.

Yep. They're the highest quality you can get on the market. Okay. All right, I don't have any more questions. Any other questions? Uh, you all bordered from Sun Tribe, right? In 22. That's correct. Yes. And the reason that you are late probably because y'all bought it two years late because we bought it two years into the special exemption permit. Yes, that's right. And I saw a part on it that you said something about two TV sets to the fire station. Did you say that? Yes, sir. I I believe it was two UTV gators to our volunteer emergency services that there that they're going to donate those. Those have been a concern that's been raised by emergency services. Correct. I didn't I said that exactly. Y'all offer a little bit more then what y'all did five years ago. So, uh, you know, we got another one coming up this afternoon, you know, five years, you know, and, uh, uh, 78 acres. Y'all got 42. Mhm. Uh, one of them have what, 20 watts and this one got three. That's get very interesting to me. Well, now what does the two mean? You know, you you I would think that you probably could get 10 on it. I I don't know. What is the future for this? If you start off low, are y'all planning on adding something in or you can't do it later on? Because this a lot of acorage compared to the other one that we're going to offer us about $4 million. So, y'all offer us two TV sets. So, I don't Well, well, ain't much. Ultimate Terrain Vehicles is what we're offering, the UTVs. Um, but yes, of course. So for part of the reason that there is so much land for the project capacity is that it is actually complying with the AHJ

requirement which is that we can't have the solar footprint has to be limited to 60% or less of the property footprint which you know that's why our system is limited to 3 megawatts but it is on you know about 43 acres. Um so no there is no plan to increase the project size. We actually couldn't do that without coming to you guys without going to Dominion for a second um interconnect another interconnection agreement which would be the fourth one associated with this project. So the project has no plans to become any larger. In fact, we're at that 60% threshold with the current design. So the um the other project can go straight out and you know offer us money. Dave, you better help me on this thing. this particular one by the extension does that do the same thing be legally to do something like that? No sir. What you mean no? So this one um this one's different because of its size and by state code because it's 5 megawws or less the rules are a little different. And so this one's only 3 megawws. So other than setbacks and landscaping that's currently in your zoning ordinance, um that's all you're statutoily allowed to address. But I think it, you know, um the developer has heard from our emergency services community that the gators could be helpful for responding to a fire or someone has a heart attack and they need to get in there. So that's where that's coming from is my understanding. But I'm sure Bailey can answer because I believe y'all actually talked to the emergency services crew. That's that's exactly right. When we were considering coming to you guys for the um special exemption permit extension, you know, we were aware that our project is under the state ordinance of needing a sighting permit. Um which generally helps to fund your EMS, fire,

search and rescue. Um, and because our project doesn't fall into the size requirement to participate in that permit, we went to the local um, EMS and fire rescue departments to see what could we contribute as a donation from the project to help when we're not required to to kind of go above and beyond um, again, like I said, the state requirements for this project, but to help with any of the fire suppression rescue concerns associated with our project, but as well as just with the county in general. So, um, Heather, what you're saying is that the only thing they can do for us is, uh, give us two $10,000 gators. That's it. To to the fire department to the fire department. Well, yes, sir. In regards to that, they can make that voluntary donation. You can address setbacks, landscaping, those types of things. Um, but yes, that's a but they could make a larger donation to the fire department or or the rescue squad. Yeah. But or the rescue squad. I mean, you could give money to them. Absolutely. But these were the conversations we had about what donation could we make that would be helpful. And these were the ones they actually identified for us as if you made these donations. This would go a long way. And the expectation is that it's actually roughly close to about $60,000 for both of the gators we'll be providing. So, you're saying that's the best you can do is $60,000 to the rescue squad and the fire department. That's right. I mean, that was the request we received. Um, so we didn't kind of You say request you received. Well, sorry, let me restate that. You're exactly correct. That was um when we requested what can we contribute to your department, that was the information we received as something helpful. You don't ask the wrong person. Anyway, I I I don't you know, you know, it was 5 years ago, 2000. You know, I really didn't vote for it, okay? To just be honest with you, because I thought

they could do something. And I thought at that time, you know, Virginia Power was running around doing what they want to do to everybody. And see, they got to a point now you started buying and you put them in. Now, the uh state, I don't know what they doing now. to get they're allowing uh mu all to come, you know, like you said, come and and do something. Now, y'all done ran out of time. You know, y'all y'all ran out of time and now um you want us to um to give you extension for two gators. Well, the the extension, you know, the Yeah. I mean, but you know, if you look at it simple, the extension is what you want us to vote on for two gators. And the only way you can give us anything is give us the fire and rescue. And we we you we need that money cuz we can always shuffle the deck a little bit, you know, and move stuff around. And and and we need that as a small, you know, uh small county like this. And if it's something that you all can do, it would be appreciated. I mean, everybody else is kind of quiet up here. You're not saying anything, but you know, I'm just being honest with you because the way I look at stuff like this, I do believe it. I believe you know that when y'all bought it from some some tribe, you know, it's a reason they left. I know y'all negotiating with uh because you said so, you're negotiating with with the big dog. Let me just give it to you straight and they call all the shots cuz we had experience with this now. You know, one sale to the next one and the next one get it and lower the revenue and stuff like this. Yeah. So, that's how I'm seeing things now. It would be greatly appreciated if y'all could do a little bit better than them two gators. Maybe get something else to the fire fire department. I don't care who you give it to as long as it come because it's addition and subtraction. The more they get, the less they get from the county. You know, that just the way it is. So, I I think they all can do a little bit better than that. Don't you think they can do a little bit better? Are you not allowed to say that? I'm not necessarily allowed to say that. I would need to

have a conversation about, you know, how much better would they, you know, they gave you something. They gave you something. I think Mr. Williams, I think we've had a um I I think what Bailey has heard is that if there's any other concerns that maybe because I know we've been a little you've been a little rushed trying to get prepared for this, but you could follow up with emergency services and if there's something else that maybe I know we've talked about foam Wayne's a firefighter and you when that those things happen, I think you all use foam to put out the fire at solar and it's it's not always immediate water depending on what's going on and I'm sure you would be more than willing to have a conversation if there's something in particular that they haven't brought up. Of course. Of course. No, we're more than happy to like, you know, like an ambulance or a rescue squad, you know. I mean, let's don't you know, you're laughing, right? No, but you know, maybe we should take I don't appreciate the laughing because we didn't take a bind that's cost a lot of money. Now, I'm not laughing about this thing. I think we should take like the way it's negotiated because she didn't offer. I don't know who stopped there, but I see that, you know, something else could happen. That just me looking at I'm Yes, I see it right now. Okay. I'm finished with it. You want to vote? I vote for you. We're going to take about a 10-minute recess and reconvene after that. Okay. Thank you. She too soft. Did you tell you didn't want to $10,000? You want to pay for my silver? Does she want all of us to go? Well, let's let's let them stop with that. Okay.

Thank you, Mr. Chairman. Okay, we'll come out of recess. Um, and uh, is there anybody else from the applicant side that needs to speak or wants to speak? And of course, I don't know if there's anything else. I think he right fantastic. Um well again appreciate you all taking the time to consider this afternoon. Um you know absolutely heard on the concerns and questions associated with the project. We'd be happy to continue the conversation with your fire and rescue and EMS departments to determine exactly how we can contribute in the most effective way for this project and for the county. Thank you all. Wait, don't go anywhere. Um, so if if Amarie could pull up the resolution for us, please. I think that's on page Wait a minute. U, Mr. Credin has Oh, I'm sorry. I just wanted to have that. I just I just had one one other question. And I don't know if you could answer this, but um in the construction of the the panels themselves, uh I'm concerned because like m most property in Middle Sex County, particularly that the lower end, all the property ends up draining off into a creek that goes into either the Pianka tank or the Rapahhanic. And if there was some event that damaged the the panels, would there are you aware of anything in the construction of them and the ingredients in the panel that if it were to leech into the into the water supply because I know that Woods Creek, I mean, um, Wilton Creek, I think, runs up through that property. Would there be anything that could cause a problem with with environmentally? Not that I'm aware of. Um there's a lot of work done to ensure that there's no environmental contaminants either on the site before we're there on the site while we're there. We actually do um phase one

environmental assessments on the site and on our project to ensure that there is no runoff or chemical contamination. Okay. Thank you. Great. Um Okay. And I'll have one I just have one comment. Um, for future use, we don't operate very well on short short notices of stuff that comes to us. In fact, it it could have been that we postponed that decision, which I understand doesn't help you, and I know that in jumping through hoops with uh permits, etc., etc., can be daunting at times. Uh but just be aware that this board does not like surprises and we don't like to be last minute having to make a decision on something without well thinking it out and discussing it even though the decision had already been made. Correct. Absolutely. Wonderful. Okay. Uh that'd be a motion to uh it'd be an order to have a motion to uh extend um the time frame um or not. What's your favor? Mr. Chair, I'll make a motion uh for the special extension for special exception of 201905 for the adoption of the of the resolution in your packet. Motion made by Mr. Jesse. Second. Second. Second by Mr. Williams. Any further discussion? Just just what what is the the length of the extension through end of December 2027? So about a year and a half. Thank you. Right. By the way, I do have one other question. Is this lease on 25 or 30 years? This lease is for 30 years. Okay. Okay. Any further questions or

discussion? Seeing none. Roll call. Mr. Bill Harris. Yes. Mr. Cinden. Yes. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Don Harris? Yes. The motion is carried. Thank you all for being here today. Thank you all very much. Have a great rest of your day. Okay. Uh approval of lease agreements for MPNNBH. Uh Mr. M Walker, pages 87109. Yes, Mr. Chairman. Uh, gentlemen of the board, we have been approached by the CSB. I'm going to know them as the CSB forever, but now they're the Northern Neck Middle Peninsula Mental Health Board about potentially leasing the old PDC space. The PDC recently moved, the Planning District Commission recently moved to a space in King and Queen County. I understand their rent is a lot better, free, I believe. Um, and we have been slightly marketing this uh property to known entities that may want the uh space knowing that the CSB had uh leased the space in the building below the existing uh open facility. Uh we approached them and they were indeed uh interested in touring the property. they're interested in leasing the property. And what this does is it makes both leases for both buildings track at the same time. We made a couple minor amendments to the leases, increasing them slightly, adjusting some automatic increases in the years ahead and uh we have reviewed the leases with the CSB or the Middle Peninsula Northern Neck Mental Health. I'm not going to be able to get that new acronym right, but um they are comfortable with the leases. We are working with their staff currently on obtaining some quotes for some flooring and some painting improvements to the

building while it's empty. Uh and they'd like to um start the lease in July. And we are seeking the board's authorization to uh execute both leases on both buildings. The current lease on the existing office uh below the old PDC office is still in effect, but we're going to renew both of them at the same time so they track together if that's the board's pleasure. And we're asking for authorization to execute the leases. Questions. Okay. Uh motion would be in order to uh assign Mr. Walker to complete the lease agreements. So moved. Second. So moved by Mr. uh Bill Harris, second by Mr. Williams. Any further discussion? Yes, sir. Yes, my attorney. Are you good with this? I'm glad you asked, Wayne. On page se No, I'm teasing. Yes, sir. No, I am. I'm She helped draft them. She better be. Yeah. Yeah. But thank you for asking. Yes, sir. I am good with them. Thank you. All right. My bad. Good. Thank you, Mr. Jesse, for that uh question. Um, roll call. Mr. Krennan. Yes. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Bill Harris? Yes. Mr. Don Harris? Yes. All right. Motion approved for Matt to uh take care of the finalizing of the lease agreements. and we'll let you know what we find out about painting and flooring estimates as we get those from Larry Tight. Thank you. Wonderful. Okay. Uh budget supplement requests uh FY2025-32 for the life grant funds. Miss Anarie Ricardi. Yes. Um every year we come to the board

after we receive the four for life funds. The forlife program is a program for the emergency medical services with um certain amounts of money goes to when people pay for their um registration fees. That money comes back to the county. We distribute it to the um emergency medical services. They use the funds for supplies, medical supplies such as backboards, masks, whatever it is they use to save people's lives. This year on May 21st, the treasurer's office notified us that 13,81328 was received for the program. I've notified I can't think of her name. Who's for who's the emergency medical what's her name? Lesie. Yes, Leslie Chrome. Notified Leslie Chrome of the funds. So, she will be expecting us to receive the money because that's how we accept it. we accept it and we immediately pay it to the rescue department and they will start buying their supplies. All we asking for right now is approval of this appropriation. As you can see, we've got it right here. Um, increasing revenue and increasing expense. Okay, my pages don't exactly match up, but that's maybe I'm looking at the wrong thing. It should be page 97, correct? Um remember they had a change to your agenda packet. Yeah. They added a bunch of we added a bunch of pages for the most recent um agenda item. So the page numbers in your book are out of order. They're apparently in order in mine. So that's how I'm able to pull it up because on the um Okay. 97 is that the same 97 98 and but it is on your screen right now. Okay. Yeah. Exactly. Any questions? A motion would be in order to approve

um 2025-32. So moved. So moved by Mr. uh Kitman. Second. Second by Mr. Jesse. Any further discussion? Seeing none. Uh roll call. Mr. Jesse. Yes. Mr. Williams. Yes. Mr. Bill Harris. Yes. Mr. Kittinden. Yes. Mr. Don Harris. Yes. Motion's approved. Okay, let's move down. Let's move down to um item D, citizens appointments. Mr. Ricardi, you're on the on the hold on for that. Theresa Anderson Loft current vacancies BCA Jamaica District. We're still open in that. Is that correct? Yeah, I'll have someone next month. You'll have somebody next month. Okay, fine. Uh item number two, applications received uh for reappointment for Mary Landraph. Terresa Anderson reappointment to both to the planning commission and John Boyd reappointment to wetlands board at this time. That's correct. If you could we will sorry we were um we would like for the board to make a motion and we can make that motion all at one time. All at once. Yes, that is correct. for the reappoints for item number uh five, item number two. Any questions? Okay. Uh who's going to make the motion? We need a motion. I'll make the motion that it be uh approved for the for the group the three for the for the group to be uh all approved. Two for the planning commission and one for the uh reappointed to the wetlands board. That's it. Yes, sir. Okay. Second. Motion made by Mr. Kitten, seconded by

Mr. Bill Harris. Further discussion? Seeing none, roll call, please. Mr. Williams? Yes. Mr. Bill Harris? Yes. Mr. Cretenden? Yes. Mr. Jesse? Yes. Mr. Don Harris? Yes. Motion is approved for the uh reappointment of those three positions. Item number six, administrative updates. We have cigarette tax report only. Staff reports uh reports only. Um Broadcrete saying request. Uh Matt Walker. Yes, Mr. Chairman. And I've got a brief report. You found my report in the packet. So, I'll answer any questions if the board has any. But we have been approached by several contractors and uh and a property owner about what the intent is going to be with the sand and a dredge spoils site. A little history, we tried after the last dredge to put the sand out to bid to see if we would get a taker. We did. We never got to contract with that individual and we ended up surplusing the sand. Uh after which we developed a program where local contractors could come in uh fill out the necessary insurance paperwork and work with our maintenance staff to make sure that they're not damaging to the watering devices or anything to that imagination and harvest the sand for beneficial reuse and use inside the county and outside for any uh projects they may be working on. Um I told the contractors and the property owner in question and I think we have an email from one of the property owners in the packet. uh that I would brief the board on the subject and see if it was the board's intent to surplus the sand again upon completion of the dredging uh project, which is still underway. I'll disclose that because I think I owe the county attorney a dinner now, but um you know, a little bet we had in any event, if it's the board's intention to bid the sand out, we can we can rebid it. uh the

experience we found last time that there were not a lot of takers and um it may be more beneficial to get the sand out of there as as quickly as practicable and safely without damaging the spoils pit. And I know it's staff's intention to work with the county engineer and Louis Lawrence to work with the Army Corps engineers to maybe make certain improvements to the sand pit or to the spoil site. So, it may be beneficial to surplus the sand. And at this time, that would be my recommendation for the county to surplus the sand and allow staff to restart the the program that we had underway for the last several years with our local contractors coming and harvesting the sand as needed with some oversight from our staff. Go ahead. I think we definitely need some oversight the sand coming out of there, but also I don't Is there more than one local homeowner or property owner that has requested sand or is there just one contractor? One as of now, one contractor, but I have a feeling the other contractors will be reaching out pretty soon. If I'm correct, the individual that is requesting some of the sand that has property right there in Deltavville and is trying to actually build back some of the beach. I I want to be fair and equitable to everybody, but someone right there local who's trying to build back lost land in Delville some kind of way, I think they should be first on the list, and we're fine with that. Uh we'll have to allow the contractor to finish his dredging operations and inspect the site and and I guess retake custody for lack of a better term. But um yeah, I mean I think that's that's completely doable. The the the essential thing is making sure that the contractors that are coming in to harvest the sand are qualified and knowledgeable on how to do it so they don't damage the BMS and damage the dewatering devices because those are expensive to replace and of course sign

the necessary legal and insurance paperwork that we require them to sign. Um so yes. Okay. And um none of that would take place until after uh the dredging contractor has finished their project and we have a chance to assess where we are. Correct. That's correct. And speaking to that briefly, uh I had the pleasure of taking a tour of the project with Randy Kitten on um Debbie Miller's husband's boat. and Debbiey's here and we're very thankful for Brian taking us out because we identified a couple of areas of concern that it's my understanding the contractor has since and that very evening dredged and taken care of, but we've also identified a couple of areas. The our uh consultants have surveyed the site. They've been engaged with the contractor and we've identified a couple of areas of concern where we want to dredge a little deeper and we believe we have the capacity in the site. We're working with them on the volumes and the locations and getting them a written directive to do so. They are working on that information right now and I'll formalize a final memorandum tomorrow authorizing the the contractor to finish up that last little bit. Um, and I think it was Kendall Weber that told me I actually lost the bet in Memorial Day weekend because that was the deadline, not June. But so the counselor a dinner. Okay. Okay. And we'll have more to report. And it's my intention to have Louie and his staff, including Rebecca Frances, here at the July meeting for kind of a recap and an overview. You have the overview that was provided by Rebecca that I further summarized in the in the board packet tonight and uh more soon. Okay. Um, help me out here. What kind what's the motion we need for your request to surplus the sand? As soon as

the contractors uh and soon as soon as the dredging project current dredging project is completed. If the board surpluses the sand, then we can give it away to the contractors that uh come in and register with us. Okay. Um so let's get the motion in order, please. Yeah, I think Bill's got a question. Yeah. Yeah. I mean, we've got all that sand there and we've got an erosional problem just right around the corner and the property owner is asking for the sand to help with their erosion and he would be eligible to get as much as he needs. But should we prioritize rebuilding back part of Delta Bill that's being lost by the storms and so forth so on and let him have first priority at this end? I'm asking that question. Okay. If you'd like to make that a priority in a motion, you can. Um, we would need to stagger the other contractors behind that potential project. Take a little bit more coordination, but we could probably do that. It's rebuilding the shoreline in Deltaville where the sand came from. Yeah. On the other creek. Okay. So, let's Yeah. You want to add that to the motion, Bill? I would like to if everyone else has get a consensus. I think we can do that. We We can accommodate that. We'll work with the property owner to see what his time frame is. and um make sure he has first dibs. Okay. So, the motion is to surplus surplus the sand and then uh property owner first and anybody else after that to to um receive as soon as the dredging. As soon as the dredging soon as the ding is done yeah we can't have people coming and harvesting sand while they're taking it unless Seawward's okay with that which here before I don't think they have been. Okay. So motion is made by Bill Harris. Is there a second? Second. Second by Mr. Williams. Any further discussion? Roll call, please. Mr. Bill Harris. Yes. Mr. Kittinden.

Yes. Mr. Jesse? Yes. Mr. Williams? Yes. Mr. Don Harris? Yes. Motion is carried. Thank you. And Mr. Chairman, with us tonight is our chairman of the airport committee. We have uh under my report the um recognition of July 22nd, 1941 as the date Hmel Field was authorized. And we have been asked by I guess our uh airport manager and our airport committee chairman, Mr. Jamie Barnhart, to recognize that date as our official date. And uh Jamie, would you like to speak to that a little bit more? Yeah, it's pretty easy. It's a it's a gimme. It doesn't cost anything to do this. Um, good afternoon. One, I'm here to request that a proclamation be made stating that the official beginning of Humble Field, which is indeed be July the 22nd, 1941. Why is this important? We're coming up on 85 years. A lot to be proud of. Um, and the reason that we came upon this date, we didn't just pick it because it sounded good. What we did was we thoroughly vetted it. We went back to see when Fred Hmel got here. He bought property in 1940. Okay, this aligns with that. Originally, there was a newspaper article that was hanging on the wall in the terminal building that said that it was started in 1925. That's really early in aviation. So, we vetted it. We looked at the trans we took a look at the transcript that's at Columbia University and that was quite a bit of work in itself. But here appears an an article in our amazing Southside Sentinel. It was dated in July 1941 that it might be included in your packet. It said that Fred Hmel was

granted authority to operate Hmel airport by the SEC. So that's the best information we have right now. So, if you guys will go ahead and make a proclamation of July the 22nd, 1941, we're going to have a new terminal building next year. We're going to have an 85th anniversary. We're going to have a lot of fun down at the airport and is going to start contributing to the county of Middle Sex, but this is just a small step that we have to take. Anything else? It is not uh is the date not on the current deed of the property? that the deed was when it was given to the county of Middle Sex, which has no correlation to when it was began. Okay. Now, it probably began before July the 22nd, 1941, but this is good information. Okay. So, we're looking to affirm that July of 1941 22nd July 22nd, 1941, sorry. um is for all practical purposes uh when the um airport started. Not a biggie, huh? It's not a biggie, but it's important to me. Okay. Well, we want to make sure we take care of you as best we can. Well, you know, if it in right now, the county is trouting the fact that it's 1922. That puts us in the eighth oldest airport in the United States. That's a good And if and if you start saying that, you better have your ducks in a row. Yeah. I mean, if you know what I mean, being a former duck farmer. Okay. Uh, a motion would be in order for the request for the date of the airport. Beginning date of the airport, please. So move. So moved by Mr. Bill

Harris. Second. Second by Mr. Kittin. Seeing no further conversation, uh, roll call. Mr. Krennen, yes. Mr. Jesse, yes. Mr. Williams, yes. Mr. Bill Harris, yes. Mr. Don Harris, yes. Motion is approved. Thank you for being here. Now, Richard and Jamie can try to get those World War II torpedo bombers uh that we wanted to bring in and host at the airfield. Last thing I had, Mr. Chairman, was uh of of course the board is aware that we went out to bid for a reassessment firm. We've had two reassessment firms interest show interest in submitting a proposal. Back during our budget process, there was a couple of conversations about maybe a board member wanting to participate in the selection of the firm and I wanted to open that offering up. I don't think you have to decide tonight. Just let me know which one wants to work with us on the selection committee and we'll be happy to have them. It's our intention, the county administrators of Matthews and King and Queen and I, to have our commissioner revenues present and maybe one board member each, but um still yet to be determined. We can have up to two. So, anybody wanting to serve on the selection committee, we'd be happy to have. Okay. Um and you'll provide us more information on that. We hope to have a recommendation back to the board in June. And have the other counties made any recommendation at this point or is that a coordination meeting when you all get together? We'll have a coordination meeting and we'll probably form a committee, a selection committee to review all the applicants. Okay. Yes, sir. Anybody have a burning desire to set on that group? I'll see what the dates are. Okay. Provide us the dates and then we'll we'll try to send you somebody. Okay. How about that? That'd be fine. Thank you, Mr. Chairman. All right. Thank you.

Um, county attorney update, uh, pages 130, 133. Any questions for her? Actually, uh, Mr. Chairman, I also have another matter. I have the employee bonus, uh, ordinance, which is on page 117 of your packet as my cover memo, and I might have something to report on that, too. So, um, Emry, can you scroll down to that, please? There we go. Um, as the board will recall, during your budget adoption process, uh, there was an allocation, basically a set aside of money for the employee bonuses of $700 and then the 1.5% from the comp board for comp board funded positions. at this time. It um it the code states that you can give a bonus to county employees, but it requires an ordinance. And so I have prepared that for your review. Uh I'm happy to make any changes. And Amory, if you'll scroll down to the actual um Thank you. right there. I'm happy to make any changes you may have, but um if not, what I'm asking for is that you authorize me to advertise this and then you can adopt it or it would be for your consideration at your July 8th meeting. And you can see in the third whereas that the board wishes to authorize the payment of a one-time monetary bonus based on June 2025 salaries and the amount of $700 to full-time county staff and 1.5% to full-time constitutional officers and their compensation board funded staff positions based on the amount of money funded by the comp board whichever is greater. This will also um impact part-time

workers um which Amarie has provided in the next whereas how she'll do that formula. So I'm happy to answer any questions and I'm sure Mr. Walker or or or Mr. Cardi might have something additional to say and I'd ask them to join me. I think the board requested or maybe conversations with several of you uh during the budget process what the other counties around us were doing and I've tried to stay current with that. Uh, as of last Friday, it's my understanding that Gloucester County and potentially US are the only counties offering this bonus. Uh, Matthews, King and Queen, King William, Lancaster, and North umberland chose not to receive the money from the state and are not doing the bonus at this time. That may change by the time the public hearing happens in July. And I will keep the board informed. So, you're saying that the other counties didn't accept from the state the 1.5% for the comp employees as of right now? That is my understanding. Yes, sir. And uh they're basically just letting the state keep the money. All right. And ours is that if the state don't give the money, we don't give the money. Does that say that? Well, well, the state is giving the money. The counties, the only way we know they going to give it because of past practice that they say they going to give something, then you end up with not getting it. Oh, yeah. Well, that's my understanding the state's giving us the money. We've got a compliment. But we want to see something, you know, the treasur get it in the budget like they did to schools. Schools got a lump sum back in May 30th or 31st. So, they actually got something. And I just want to make sure we pass this and make sure that we get something. Absolutely. And it's good to know that the rest of the counties didn't give anybody. They didn't give nothing. They going to turn down everything. God bless them. Well, now I don't know about the schools in

the other counties. I just asked the county administrators for the comp board rel5 and $600. Yeah. You know, I'll have more information for you at public hearing if you choose to move forward. What we're looking at here to me seems specific to this one time. So if you had a situation where involved um attract and retain and you needed to do a bonus or something to make that happen, we would have to do a whole another ordinance or do you already have that leadway when it comes to hiring employees? Well, I think there's a difference between the board offering a a universal bonus than uh Dave saying coming to me and saying, "Hey, I'm losing an employee. Do we have any flexibility to do a counter offer?" Uh that's a little different situation. Okay. Okay. You you have had that flexibility. I I believe so. Okay. And and we don't do it without calling everybody and saying, "Hey, look, we got this situation." We've had a couple of occasions where we lost or had the potential of losing a critical employee in a critical position and we've counter offered every time and we've kept them. This one would have to do a resolution every time you needed it. That's all. I don't want you have to either. I'll have more information about what the other counties are doing, but and it's for a variety of reasons that I'll get into at the public hearing if you choose to move forward. Okay. Where are we with um I can't Can you scroll the screen down a little bit for me? Oh, sorry. Back up. Okay, that's fine. That's fine. Um so, do we need a motion for that to approve the ordinance? Uh, well, what I'm seeking what I'm seeking from the board is authorization to advertise the ordinance and then it'll be on the board's consideration for the July agenda. So, yes, I do need a motion authorizing staff to advertise the bonus payment ordinance and to put it on the July agenda for the board's

consideration, please. So moved. So moved by Mr. Bill Harris, second. Seconded by Mr. Wayne Jesse. Further discussion? Seeing none, roll call, please. Mr. Jesse, yes. Mr. Williams, yes. Mr. Bill Harris, yes. Mr. Kinan, yes. Mr. Don Harris, yes. Motion is approved. Okay. Uh, moving right along. Unless that's you have anything else? No, sir. I do not, attorney. All right. Moving right along. Unfinished and new business. Is there any unfinished business we need to talk about at this juncture? Okay, seems like we're on track, I believe, timewise, which is important, particularly today. Um, new business. Anybody have any new business? Great. Uh, we move right along to matters presented by the board. I'll start with Mr. Jesse, our senior board member. I did attend a middle potential planning district. We went over our budget cycle. Everything went fine on that. Also attended a River County Community Foundation. Um a lot of the fire department rescue squad did get the granting money that that they got from u the Harris fund and all that. And uh did attend the Middle Sex High School graduation that was very well attended. And uh and that's about it for my Wonderful. Thank you, Mr. Jesse. Mr. Krennan. Uh, well, uh, as was mentioned earlier, Mr. Williams and I went to, uh, a couple of meetings for the, um, the stakeholders committee and, um, I I understand that report will be forthcoming to the board, the

recommendation. um and also attended the the uh the graduation and I'm always impressed with uh Miss Fleet and the way she handles the graduation. And finally, um, I did, uh, Matt and I went out with, uh, with Brian Miller on the on on a tugboat, went out into the, uh, channel to check, and I think there were some areas that we identified that need work in there. I understand that they're remedying that right now. And, um, I was I was pretty impressed with the whole operation, otherwise known as Debbie Miller's husband. Okay. Uh, go ahead, Bill. I as well attended the Middle Sex High School graduation and I tell you, I was really impressed. It's every student that came through there was happy. Every student that came there seemed to have the support from their fellow classmates. It really was it really was a good graduation. I really enjoyed it. I I know I've been talking with Matt a lot and he's been diligently trying to do the best he can do with given all the all the things going on with wake boat landing down there and um it's continue to take some time and hopefully we'll find a way to work through it to get something done in the near future while we're still planning for the distance. Thank you for your efforts, Mr. Williams. Well, I Joe took took me down there to the uh Norview Arena and I'm I'm glad he did because I learned a lot of things by looking around at that also went look at that Sandy pitch. You know, I didn't care much for getting that stuff on my shoes, but I I like that and I really appreciate just like I told him. And also uh the graduation once again looked like we had plenty of room in the gymnasium to have graduation and so we might not need building auditorium. Anyway, uh we went there to

the middle peninsula uh meeting. I find it pretty interesting because uh they had a AI accountant thing over there added and evidently over a period of time they weren't satisfied. Mr. Louie won't satisfied with it and they got AI thing. You know, y'all get on the AI thing. But I tell you one thing, I enjoyed everything. But they but their report was clear that I don't have to look at it and try to figure something out. I have to ask somebody on revenue coming in and revenue going out. It was plain. This one of the better uh uh uh accounting uh things that I seen in a long time was in big writing. I don't remember doing it any uh other time since I was doing the church back 20 years ago. So that was that was pretty good. I I like that and appreciate that. And also with the body cams, you know, to give them update on that. I think we we made a whole lot of progress on it. We should be seeing something pretty immediately on it. you know, um if you want something bad enough, you know, it's sometimes not the ones got your hand on the plow. It's it's sometime we just just holding up. But this thing is going to happen, you know. So, um that's about it. And the other thing though, we're going to have to do something with the cafeteria down here at Sinclair Walker. We just will make our mind up there that it's going to happen. Uh we had an engagement uh what the housing community down at the museum uh down in Deltaville and just using your imagination if that place with the size they got you could have any event in it and it'd be a class act to do it. Now, we've been putting that on the back burner now about I know it ever since I've been on the board, maybe before then. And it's time for us start reacting because anytime you can give money away, you can do something else, too, you know. So, uh that's that's all I got. Give money away, we can do something. Thank you, gentlemen.

Um the joke at my house with my wife is who you meeting with today and who are you seeing and how many phone calls are you going to get today? So it's been a very challenging month as well for all of y'all uh members of the board. Um so just a a couple specifics. The spoil site I have gone down and looked at that uh second time. the the this second time was to walk all the way around it. And I didn't have the right shoes on either, by the way, just so you know. Um, but it's pretty impressive how it works and it's pretty impressive on what's going on there. Um, and um, I I was very well glad to be able to be part of that. Uh the um I've also with the county administrator to toured quite a few properties looking at them and talking about what possibilities may or may not be there. Um and we'll continue to do that. Uh the high school renovation um committee has met. We had a date uh that we were trying to get the school board, airbor, and the architect together to talk about some of his drawings and what he thinks and doesn't think. Uh we may have to uh in talking to Miss Sykes here when she came earlier. Um that date does not July 15th date does not work and we're going to have to massage that a little closer. It may be a little later in the summer or early fall before we can do that, but it's still on tap uh for us to see uh what with some of the specifics we've given them to give us some cost estimates and what what the um project may look look like. Um and lastly, uh if you haven't seen it, uh when we take our recess here in a few minutes, uh and

before the um um public hearing, uh the courthouse committee has started. I don't it's not complete yet, but the the um uh the new uh parts that we put in down there, cabinet, etc., uh they're starting to put uh information together particularly about uh people in uh Middle Sex County that have contributed to the county. It's kind of more around the revolutionary uh war uh dynamic and some of that is in the cases downstairs and some of it uh will be a couple more days before it's completed. But uh on a break, take it, you know, as you're coming or as you're going or in between some of our recesses, you might want to take a look at what's going in there. And if you have some suggestions, you certainly can let us know what that may or may not be. the the project is and we don't have any time frame on how long this particular project will be there but over time it will um and I'm not talking about a long period of time maybe months four months 5 months 6 months uh that will be changed to another theme and topic um that we're we'll have in the u in the courthouse uh for display you want to add something to that no I didn't Oh Okay. You look like you wanted to add something. I'm excited. Okay. Wonderful. Um, all right. If there's no other matters presented by the board, uh, seeing none, I'm going to move into public comments. Public comment is open. Anyone would like to speak? All

right. Seeing none, hearing none. Um, I'm going to go ahead and we will be we're going to take a recess till I'm assuming correct me on the time frame. Hang on. Let's close the public comment, please. Oh, sorry. Close the public comment. Um, what what time frame are we looking at on it? On the agenda, it says starting at 5:40. Is that what we're going to live with? Yeah. Or 5:30. Those times are just guides. I'd recommend you take a 10 10-minute recess. make sure we have everybody here and then we can start. Okay. Well, then do you want to go ahead and make the motion for 10-minute recess and go into close session if all the players are here? Yeah. 10-minute recess and then we we'll need to come back and make the motion, but yes, sir, we can take a quick uh 10-minute recess and then Okay, let's take a 10 minute and then we'll uh come back. Okay. Huh? No. I'm hurting. All right. Damn. I got to go. Exactly.

I'll try to sing you a song.

So you need to bring us back into open. We need to come back into open. Okay, I'm going to bring us back off the recess into open session. All right, Mr. Chairman, it's my understanding that the board would like to convene in close session. So, the uh a motion would be appropriate to convene in close session pursuant to Virginia Code sections 2.2-3711 A3 and A8. This is so the board can have a discussion about the acquisition of real property for a public purpose and where discussion in an open meeting would adversely affect the bargaining position of the board and so that you may consult with legal counsel regarding specific questions about the acquisition and the process of said acquisition of real property. So move. So move for Mr. Wayne Jesse. Second. Second by Mr. Kittinen. Uh Mr. Cardi. Roll call, please. Mr. Williams. Yes. Mr. Bill Harris. Yes. Mr. Kittinden? Yes. Mr. Jesse? Yes. Mr. Don Harris? Yes. Okay. We effectively are now going to move to close session downstairs. Yes, sir. Well, I just