City Council - Regular Meeting

Alright. Good evening, everyone. I will call this, Tiger City Council meeting to order. Deputy city recorder Bartholomew, would you please conduct a roll call?

Youth councilor Hellick? Here. Mayor Hu?

Here.

Councilor Robbins is absent. Councilor Schleck?

Here.

Councilor Shah?

Here.

Council president Wolff is also absent. Councilor Anderson.

Here.

Councilor Gaddusi. Present.

Alright. So everyone please mute your microphone and join me in the pledge of allegiance. Alright. Council member and city team, do you have any non agenda items?

None from us, mayor.

Seeing none, let's move on to public comments. The public comment period provides an opportunity for members of the public to address the city council. While it is not a dialogue, either I or staff will follow-up to address the issues brought forward in these comments. The calling number is (503) 966-4101, and those wishing to comment should call now to get into the queue. Anyone present wanting to comment should sign up on the public comment form at the front of the room.

Those calling for agenda number four or five, which are our quasi judicial hearing tonight, should wait until that item is announced and then call in. First item is a written public comment. There was one written comment received by Monday noon deadline about street maintenance fee and pavement condition index. And next item is in person public comments. And I see none sign up. Anybody want to speak and haven't signed up yet? All right. Seeing none, let's move on to phone or video comment. Mister Walt, are there any callers in the queue of a phone or video testimony?

Mayor, there are no callers in the queue. No requests for video comment.

Thank you, mister Walt. And let's go on to city manager report. Acting city manager Trish will give a brief report. Good evening.

Good evening, mayor and council, teammates, members of the community. And thanks, Victor, for pulling that up. I'm pleased to share that our twenty twenty six Police Department Community Academy kicked off last Thursday. We welcomed about 30 community members for the start of a ten week program. The first evening included some time with our own chief McDonald and a tour of the department as well as a look behind the scene at our operations.

Over the coming weeks, this cohort will take part in demonstrations, meet our K-nine team, and learn about everything from hiring and training to patrol and investigations. The program provides a great hands on learning experience, and we appreciate the engagement from our community members and the time they're investing to better understand the works the workings of our police department. It's a meaningful way to strengthen transparency, relationships, and build trust with our community. This is an annual program, and, anyone who lives or works in Tigard, might consider joining the 2027 wait list as a program is very popular. Learn more by visiting our Tigard Police Department website. And that's all for me. Thank you, mayor.

Thank you, Atkinson manager Trish. Counselor, any questions? Go ahead, councilor Schach.

Thank you, mayor. And not a question, but I just wanted to add on that I, am part of the community academy cohort this year, and I found the first session to be very engaging, very informative. The chief had a very great speech, and there were tours of the facility by many members of the police department, and it really reinforced the fact that we need a new police and public works facility, which will be on the May ballot. So really great time, and I'm looking forward to the rest of the classes.

Thank you, counsel Schlach. And I also was at the the Lunar New Year celebration at the Washington Square Mall during the weekend, and we have a table for PD officers, and they were very popular. So I I really appreciate their engagement. Yeah. People want to have picture with them, but not with me, but Oh, there there's one person, one picture with me. So they were yeah. So I really appreciate their engagement. So, yeah. So thank you so much. All right, let's move on to the next item on agenda item, which is quasi judicial public hearing, which is consider approval of Hall Boulevard Pedestrian Crossing Comprehensive Plan Map Amendment and Sensitive Land Review.

I will open the public hearing. The call in number is (503) 966-4101. And those wishing to comment for the public hearing should call now to get into the queue. So if you want, if you haven't signed up for the item, please sign up and call in. So if if you do call in, please okay.

I lost my line. So Alright. Council member may ask staff and witness questions throughout the hearing until the record closes. After record is closed, the city council will deliberate about the request. During deliberation, the city council may reopen the public portion of the hearing if necessary to receive additional evidence before making a decisions. Whew, yeah. Land use hearings has a lot of stuff to say. So luckily, have city attorney Ruhala here to help me read the hearing procedures.

And this is also a

lot of stuff to say. This is a quasi judicial land use proceeding. Council's decision must be based on the following substantive criteria. Statewide planning goals one, two, five, six, seven, eleven, and 12. Metro's urban growth management functional plan titles three and eight, tigered comprehensive plan policies one point one point two, one point one point one, two point one point three, 2.1.16, 2.1.17, 2.1.22, 5.1.1, 5.1.8, 5.1.10, 5.1.12, 6.2.1, 6.2.4, 7.1.7, 7.1.8, 7.1.10, 11.1.1, 11.1.6, 11.1.16, 11.4.2, 12.1.1, 12.1.2, 12.2.4, 12.3.6, 12.4.1, 12.4.2, 12.5.1, and 13.1.1.

And, Tigard Community Development Code chapters 18.14, 18,510, 18,710, 18,790, and 18,910. Testimony, arguments, and evidence must be directed toward the relevant approval criteria described in the staff report or other criteria in the plan or land use regulation that apply to the decision. Failure to raise an issue clearly enough so that council understands and can address the issue precludes an appeal to Luba on that issue. Failure of the applicant to object to a condition of approval may preclude an action for damages in circuit court. Members of the city council will be asked whether they have any conflicts of interest.

If a council member has an actual conflict, the council member cannot participate. Council members must declare any contacts about this case with a member of the public. Council members must also declare if they have independent knowledge of relevant facts, such as from a visit to the site in question. A council member who describes ex parte contacts or independent information must state whether the contact has impaired their impartiality or ability of the member to vote on the matter. After the discussion of conflicts and ex parte contacts, any person may challenge the participation of a council member or rebut any statements made. The council member in question may respond to such a challenge.

Thank you. That's a lot. Alright. So as, as you heard from the city attorney, council member, do you want to declare any bias or conflict interest or prior contact with any ex parte contacts or personal visit to the site? I have been in that intersection many times.

So I assume all of you have been

I've been there many times as well.

Yes. I've also been on that intersection before.

Alright. So so there's no bias or conflict of interest to declare at this time. No? Okay. So any public member who want to challenge counsel's authority to hear this case? I see none, so let's move on to staff report. So Associate Planner McGinnis will give the staff report. Good evening.

Good evening. I'll wait a minute until the presentation is up. Alright. Good evening, mayor Hu and counselors. My name is Jenny McGinniss, associate planner. And the item before you tonight is the Hall Boulevard pedestrian crossing comprehensive plan map amendment public hearing. And next slide, please. Alright. So the project area consists of property entirely within the Hall Boulevard right of way between Omara And Burnham Streets. The total project area is approximately 0.17 acre and is zoned Parks and Recreation.

The project area within the vegetated corridor of this significant wetland is 127 square feet or 0.003 acre.

Next slide, please.

So the application includes a comprehensive plan map amendment to remove protection from significant wetland areas as well as a sensitive lands review for work within the FEMA flood hazard area. Next slide. And so, here's a site plan that shows where the work will be done in the location of the proposed improvements as well as the significant wetland areas and the vegetated corridors. The permanent impact area includes 0.003 acre of area within the significant wetland vegetated corridor, which is to accommodate three stormwater outfalls. And those are the spots in red.

So there's the two triangles on the left side of your screen and then the one square on the right side. So the project includes replacing the noncompliant lighting equipment on the existing pedestrian signal pole and mast arm to a rectangular rapid flashing beacon, also known as an RRFB, replacing and improving the curb ramps and adding signage. The majority of the project will be in the right of way and outside of the vegetated corridor area other than those three new stormwater outfalls. And next slide, please. And so this is just to give you an idea of what a rectangular rapid flashing beacon looks like.

So the existing signal is noncompliant, and the proposed signal will bring it up to current standards. And so this picture is just an example. They are pedestrian activated and use flashing yellow lights to alert drivers that someone is crossing. There will also be additional signage to alert drivers that a crossing is coming up. And next slide.

So this project was identified on the city's CIP due to a history of crashes and near misses, and the city has been working with ODOT on the design. The existing crossing is noncompliant, and site distance is limited. Additionally, the existing stormwater management is insufficient, and so that is why it will be improved to meet ODOT design requirements with this project.

And next slide.

A requirement of the comprehensive plan map amendment process is to justify the amendment through an environmental, social, economic, and energy analysis or by demonstrating that the wetlands are not significant. This time, the applicant chose to justify the amendment through an ESEE analysis. So that evaluation involves identifying the consequences of allowing, limiting, or prohibiting conflicting uses in resource areas. And so the conclusion of the ESEE analysis is that by limiting the area, allowing the conflicting use will avoid many of the negative consequences attributed to prohibiting the conflicting use, but more importantly, will allow these benefits to be realized. And so those benefits include improved safer facilities for pedestrians, cyclists, and motorists, increasing Tigard's perceived livability by providing a safer crossing of a popular trail, creating a more viable transportation option, which could result in less vehicle trips, as well as the applicant will be providing a fee in lieu of on-site mitigation, which will fund regional stormwater management projects.

And let's see. And then lastly, the vegetative corridor areas proposed to be impacted are in a degraded state, so the benefit of fully protecting them is minimal as compared to the significant benefits to pedestrians, cyclists, and motorists of providing that safer pedestrian crossing there. Next slide. So the proposal provides detailed information on how the development complies with all applicable comprehensive plan policies, statewide planning goals, and metro titles three and eight. All applicable development code criteria and standards are met or can be met through conditions of approval.

And there are adequate public facilities to serve the proposed development. Next slide. So and then on 01/26/2026, the Planning Commission made a unanimous vote in favor of recommending that the city council adopt by ordinance the proposed comprehensive plan map amendment and sensitive lands review. Therefore, staff also recommends that the city council adopt by ordinance the proposed comprehensive plan map amendment and sensitive lands review. And that concludes my presentation, and I'll take any questions.

Thank you. We can ask question at later. So, at this time, I will invite, the applicant, James Stofield from Dow to testify. Excuse me. Good evening.

Good evening, mayor Hu, counselors. We have a very brief presentation that is very redundant to what you just heard. Staff did an excellent job presenting the project. My name is James Stuepfel. I work with Dell. We are a consulting firm representing ODOT. I'm here with Kyle Crate, ODOT's project manager for this project. Next slide, please. Next slide. As staff mentioned, we are looking for a comprehensive plan map amendment for the impacts to the significant wetlands, the vegetated corridors thereof.

Next slide, please. As staff mentioned, this project primarily serves safety. We are upgrading two crossings. One crossing, it will impact significant wetlands, will provide increased benefit for pedestrian and bicycle safety. Next slide, please.

At the the location in question, we are adding a rectangular rapid flashing beacon, doing some new curb ramp work, and then installing stormwater outfalls to deal with the the runoff from the project area. We will impact significant wetlands, vegetated corridors thereof, and that will total a 127 square feet at three locations. Next slide, please. This figure should look familiar. It's the entirety of our project.

The red areas are the areas in question. We've minimized and avoided impacts to the maximum extent, but we need to get the the stormwater runoff out of the project area and off the street. Next slide, please. This is just a really brief understanding of the schedule moving forward. Final design will happen this spring. Project is expected to bid and be constructed this summer. Next slide. That wraps it up for the applicant side of things. Happy to take any questions.

Councilor Shah?

Thank you very much for the presentation. When you mentioned construction begins summer twenty twenty six, when is construction expected to end?

Again, my name is Kyle Cradon. I'm with ODOT. Construction is expected to end probably in December 2026. Our window that we we we kinda create a schedule would be July to December. Final completion for the for the contract will be 01/11/1927. That includes all weather delays and equipment delays. But physical work would be done early winter this year.

Great. Thank you so much. And will, at least one lane continue to be open during that construction period or any impact? There won't be any closures?

Yep. No closures, no detours. Traffic control will be handled by standard drawings, and everybody will get through. Thank you.

Oh, councilor Guthousi, go ahead.

Thank you, Mayor. One of my initial concerns had been the environmental consequences. So I appreciate Exhibit C, which laid everything out very well. So just for clarification, you had talked about the vegetative corridor, that buffer area, and the fact that this project, given current how it is now, may actually improve the overall benefit and impact to the area. Is that correct?

Yeah. Overall, the project could be looked at as providing an environmental uplift. So we will be encroaching into the vegetated corridor, which is part of the designated significant wetland. However, it's very small. It's degraded condition currently, kind of a maintained lawn area primarily. And the project will be providing stormwater credits in lieu to treat the stormwater runoff that's currently untreated. So the the main benefit there to water quality is providing stormwater treatment that did not previously exist.

Alright.

So I see no further question. Let's move on to public testimony. No written comment were received for this item by noon on Monday. Our deputy senior managers to check-in to see if there anybody sign up in person. Nope, there's none. So, Mr. Wall, are there any callers in the queue to testify on this item?

Mayor, there are no callers in the queue.

Alright. So there's no no need for response to testimony by staff. So council members, do you have any questions or comment? I mean, no no comment at this time. We'll wait for deliberation. Just any com questions for staff or for applicant at this time? Seeing none, I will close the public testimony. So now let's move on. Let's move on to council deliberation. Councilor Schlag, you're you're ready to say something? Go ahead.

I'm if there's no further deliberation, I move to approve ordinance number 26 dash zero five.

Is there a second?

I'll second the motion.

Is there any discussion? Just for me, I appreciate Councilor Gudusi for clarifying about the impact to the wetland because even though it, you know, even though it's small, anytime there's a gold five resources impact, I personally would take it very seriously. But based on the report, it seems like, you know, the impact's very small and the benefit outweighed the impact. So at this time, I feel comfortable moving forward. So is there any further discussion? Will the deputy city recorder please read the number and title of the ordinance?

Ordinance number twenty six zero five, an ordinance approving comprehensive plan map amendment, CMA twenty twenty five dash zero zero zero three slash SLR twenty twenty five dash zero zero zero two to remove goal five protection from point zero zero three acre of loyal locally significant wetlands from the Tigard Wetland and stream corridor map, inventory associated with improvements to the Phantom Creek Trail pedestrian crossing at Hall Boulevard.

Thank you. Will the deputy city recorder please conduct a roll call vote?

Mayor Hu?

Yes.

Councilor Schlack?

Yes.

Councilor Shah? Yes. Councilor Anderson?

Yes. Councilor Gaddusi?

Yes. Ordinance number 26 dash zero five is adopted by a unanimous vote of the council present. Thank you. Let's move on to the next item on agenda, which is quasi judicial public hearing consider approval of Steve Street Park comprehensive plan map amendment. I will open up the hearing.

Anyone who want to call in to provide testimony, the call in number is (503) 966-4101. And those wishing to come comment in person should should sign up in the four in the back. Any okay. I already read that. Council members may ask the staff and witness questions throughout the hearing until the record closes. After the record is closed, the city council will deliberate about the request. During deliberations, the city council may reopen the public portion of the hearing if necessary to receive additional evidence before making a decision. City attorney Rihala again will help us read the hearing procedures.

Thank you. This may sound redundant, but I need to get it on the record for this hearing. This is a quasi judicial land use proceeding. Council's decision must be based on the following substantive criteria. Statewide planning goals one, two, five, eight, and 12, Metro's urban growth management functional plan title eight, Tigard Comprehensive Plan policies one point one point two, one point two point one, two point one point three, two point one point eight, two point one point one six, two point one point two two, two point one point two three, five point one point one, 5.1.8, 5.1.10, 5.1.12, 6.2.1, 6.2.4, 8.1.2, 8.1.4, 8.1.17, 8.1.20, 11.1.1, 11.1.6, 11.4.2, 12.1.1, 12.1.2, 12.2.4, 12.4.1 and Tigard Community Development Code chapters 18.11, 18.14, 18.51, eighteen point seven one zero, eighteen point seven nine zero, eighteen point nine one zero and eighteen point nine two zero.

Testimony arguments and evidence must be directed towards the relevant approval criteria described in the staff report or other criteria in the plan or land use regulation that apply to the decision. Failure to raise an issue clearly enough so that council understands and can address the issue precludes an appeal to Luba on that issue. Failure of the applicant to object to a condition of approval may preclude an action for damages in circuit court. Members of the city council will be asked whether they have any conflicts of interest. If a council member has an actual conflict, the council member cannot participate.

Council members must declare any contacts about this case with a member of the public. Council members must also declare if they have independent knowledge of relevant facts such as from a visit to the site in question. A council member who describes ex parte contacts or independent information must state whether the contact has impaired their ability or impartiality of the member to vote on the matter. After the discussion of ex parte contacts, any person may challenge the participation of a council member or rebut any statements made. The council member in question may respond to such a challenge.

Thank you. All right. So, again, council member, do you want to declare any conflict of interest, bias, ex parte contact, etcetera, etcetera, etcetera? I see none. All right. So any member of public who want to challenge the council's power ability to hear this case? Seeing none, so I will move on to staff report. Associate Planner McGinnis again will give us the staff report.

All right. So this item before you tonight is the Steve Street Park Comprehensive Plan Map Amendment Public Hearing. Next slide please. Okay. So the main property is located at 8400 Southwest Steve Street, which is zoned Parks and Recreation, and is located at the west terminus of Steve Street and the north terminus of 84th Avenue.

The proposed pathway will connect from Steve Street to the park through a pedestrian and bicycle access easement across the property to the north at 8500 Southwest Spruce Street, which is zoned Res D. The total project area encompassing the proposed park is approximately 1.37 acres. However, the subject of this application is only the 0.03 acre of wetland vegetated corridor area being impacted by this pathway that will be leading to the park. Next slide. Alright.

So this is the city's wetlands and stream corridors map just to give you an idea of where the property is in relation to city boundaries, and then an aerial to show you the approximate location of the wetland and vegetated corridor on the property, which is shown in that purple diagonal hatching.

Next slide.

So this application includes a comprehensive plan map amendment to remove protection from significant wetland and associated vegetated corridor areas. And next slide. And so here's a site plan. So it is turned. So north is on the right side of your screen there.

And the proposed path is highlighted in yellow, and that is the the subject of the application. So that permanent impact area consists of an eight foot wide pathway and associated grading and includes point zero three acre of area within the vegetated corridor of the significant wetland. And next slide, please. So this area was identified as one of 12 gap areas on the city's parks and recreation system plan, which means that residents are not able to access a park or natural area within a ten minute walk of where they live. The proposed park will serve a neighborhood of approximately 600 residents, and the proposed walkway will provide an ADA accessible connection from Steve Street directly to the park.

There is no way to provide a connection from Steve Street that avoids the wetland buffer as the entire north portion of the main property is within that buffer. Next slide. So again, with the comprehensive plan map amendment, the applicant needed to provide an ESEE analysis demonstrating that or they could demonstrate that the wetlands are not significant or provide an ESEE analysis. And they provided an ESEE analysis. So the conclusion of the ESEE analysis is that allowing the conflicting use will avoid many of the negative consequences attributed to prohibiting the conflicting use and will allow the benefits to be realized of allowing the park to be constructed and utilized as planned, easily by all surrounding residents.

If this park were not to be constructed, other parkland would need to be acquired to fulfill the city's goal of providing a park in this area, and supporting plans would need to be updated. Allowing the path would be in line with the city's investments and existing metro grant funding in the for this land. Formalizing the path will limit deviations into more sensitive vegetated corridor and wetland areas and will allow for easier maintenance compared to the soft service path. And on-site mitigation will be provided in this case, and the site will be restored. And next slide, please.

Staff finds that the proposal provides detailed information on how the development complies with all applicable comprehensive plan policies, statewide planning goals, and Metro Title VIII. Staff finds that all applicable development code criteria and standards are met or can be met through conditions of approval and that there are adequate public facilities to serve the proposed development.

And next slide, please.

And, again, on 02/02/2026, the Planning Commission made a unanimous vote in favor of recommending that city council adopt by ordinance a proposed comprehensive plan map amendment, which would remove the goal five protection from point zero three acres of locally significant wetlands from the tigered wetland and stream corridor map inventory. And therefore, staff recommends that the city council adopt by ordinance the proposed comprehensive plan map amendment. And that concludes my presentation.

Thank you. Any questions? I have a quick question. I thought the design standard for pathway right now is 12 foot wide. Oh, it's eight foot, I don't remember. It was eight foot.

It's only eight feet to my knowledge.

Okay, all right, that's fine.

Yeah, it's

Yeah.

A

remember good it's eight

It's good to make sure.

But anyway, thank you for clarifying. All right, so at this time, thank you. I will invite the applicant to testify, which is Grace Coffey from Winter Brooks Planning. Good evening.

Sure. Good evening, mayor Hu and council. My name is Jeff Peck. I'm a project manager for public works. This is Grace Coffey, senior planner from Winterbrook Planning. And remotely, we have Sarah Hartung from ESA, our wetland biologist. And Grace has a short presentation, and we'd be happy to answer questions when we're done.

Great. Next slide, please. I'll make sure this is on. Okay. I'm gonna keep it brief. Staff went over a lot of this. But, yeah, this is related to the Steep Street Park project, but it's only reviewing this small portion of the path that is in the significant wetland buffer and provides a essential connection from the park to Steves Street. Next slide, please. So we had ESA go out and delineate the wetlands, and the wetlands were found with field verification to be actually larger than originally mapped. And so they extend across that entire northern part of the property, making it impossible to make that connection without impacting some of the wetland buffer.

And I'll note that while it's significant, we wouldn't be impacting the wetland itself, just that vegetated corridor buffer area. Next, please. And the conditions on-site are shown in these two photographs. One's looking north to Steve Street. And in the bottom photo, can see the wetland fencing that exists there now on the left.

And so there's an existing informal path, and the area is characterized as a degraded condition with a lot of non native grasses and not a lot of habitat value. Next slide, please. And this project would include a lot of mitigation associated with the impacts to the vegetated corridor and an improvement of the haptic conditions on-site. Additionally, it will provide nearby residents within a ten minute walk neighborhood park, which is essential to meeting the Tigard Parks and Recreation System plan goals. And this has been in the works for a while, and it has funding from the metro local share.

It's in the facilities plan, and hopefully construction will start this summer. Next slide, please. And this shows some of the environmental restoration anticipated for the park. And so this will include quite a bit of mitigation adjacent to the existing buffer and will change that buffer designation from degraded to good condition and will generally improve habitat. Next, please.

And so we included the required items in the comprehensive plan application, including the EC analysis, a neighborhood meeting documentation, and a natural resources report that provides more detail on the area impacted. Next slide. And so this will have quite minimal impact to the vegetative corridor and wetland buffer and should provide general habitat benefit overall and also access to a new neighborhood park for the area residents. And we are available for any questions you may have. Last slide.

Thank you. Any questions? Seeing none, let's move on. Oh, Councilor Glusi, please.

Told you I was gonna be trouble all day. It's Questions? One question that I had specifically, I was looking at exhibit B, is really long, but in looking at the replacement of function and values for impacted resources, it looks like the biggest thing was removal of the non native plants and sort of the restoration. Is that what other mitigating factors are you thinking or is that primarily it?

We do have our ESA wetland scientists on the video and I wonder if she wants to chime in. She knows more about the actual habitat functional values or if you want to respond to that, too.

Oh, I'd let Sarah do it. She's here.

Yeah. Sarah, are you available? Okay. Well, know included in the application was more detailed information that CWS reviewed regarding required mitigation and native plantings. And I think storm water and ensuring that storm water was treated in a way that was beneficial to the wetland was a part of that application.

But mostly, I think native plantings were the biggest impact. But if Sarah is on, she can chime in too if she knows more about this. Did that get at your question? Okay.

Good. All right. Any other questions? Seeing none, let's move on to public testimony. We received no written comments for this item by noon Monday. And again, our deputy, city recorder is checking to see if there are any people anybody, signing up? No? No in person? Okay. Mister Wold, are there any, callers in the queue to testify on this item?

Mayor, there are no callers in the queue.

Thank you. So no public testimony, so there's no need for response by staff. Counselors, last chance to ask questions of staff or the applicants. Seeing none, I will close the public hearing. And again, let's move on to council consideration. Thoughts, comments, or motions?

Mayor, if there are no discussion, I move to approve ordinance number 26 dash o

six. Seconded. Alright. Is there any further discussion? Yeah, for me again, removing wetland corridor wetland protection is serious, but again, in this case, I believe on balance having the pathway there is important to avoid rogue trails and as applicant and city staff point out that there will be significant restoration, which in my opinion will actually improve the area.

So I think for me, I feel comfortable voting for this. Any other discussions? Seeing none, will the deputy city recorder read the number and the title of the ordinance?

Ordinance number 26 dash o six, an ordinance approving comprehensive plan map amendment, CMA twenty twenty five dash zero zero zero two to remove goal five protection from point o three acre of locally significant wetlands from the tigered wetland and stream corridor map. Inventory associated with construction of a pathway to Steve Street Park.

Thank you. Will the deputy city recorder please conduct a roll call vote?

Mayor Hu? Yes. Councilor Schlack?

Yes.

Councilor Shah? Yes. Councilor Anderson? Yes. Councilor Gaddousi?

Yes.

Alright. Ordinance number 26 dash zero six is adopted by a unanimous vote of the council present. Thank you. Alright. Let's move on to the next item on the agenda, which is economic development strategic plan update. And we'll have our economic development manager, Hodder and EcoKnows West project director, Craigie, to give the report. Good evening.

Good evening, mayor, council, community, Economic Development Manager, Janelle Hauter here for another update on the economic development strategic plan. Also joining us virtually today, we've got our project lead with ECO Northwest, Matt Cragy. And Matt will actually take us through the presentation, which is on the outcomes of our workshop two. And then I will lead us through a discussion on the draft economic development strategic plan. With that, Matt, over to you.

Great. Terrific. Thank you, Danelle. Good evening, Mayor Hu and city councilors. First off, can everyone hear me?

Yes.

Yes? Danelle? Terrific. Thank you very much. Great. My name is Matt Cray. I'm a project director with Echo Northwest. We have been supporting Danelle and staff on the development of this new economic development strategy. Like Danelle said, I will go through a brief presentation here and then turn it back to her to facilitate the discussion. Next slide, please.

Terrific. So tonight, we are looking for your counsel's direction on the content of the strategy and providing space for feedback into the new draft strategy. Next slide, please. I will, in this presentation, review the purpose of the project, the outcomes of the second workshop. We had two workshops with this strategy project, and then we'll talk about next steps.

Next slide, please. The purpose of the strategy here is to create a new three year strategic plan. That's something we wanna put forward here. This isn't a a forever plan. This is providing guidance to your staff about economic development over the next three years.

So the goals of this plan are to develop shared priorities that align staff, partners, and city leadership under a unified direction, to develop specific actions that will carry the city staff will carry out, and to develop those shared priorities that align staff. Excuse me. I have them out of order here. So clarify the city's purpose and desired outcomes in conducting economic development activities. So those first two on the slide there are things that were worked on in the first workshop, And the last one here around actions was discussed in that last last workshop, and that's the subject of this evening's presentation.

Next slide, please. So this is an overview of the strategic plan elements. It shows the vision, the mission, the strategic pillars, and the guiding values that tie together the strategic framework. This is a framework that we discussed at a previous city council presentation for folks that are in the audience here and want to see that discussion. That was January 6.

This evening, we were going to be going into the actions which are embedded within the strategic pillars. Next slide, please. So the second workshop that we held a couple months ago now focused in on thinking about those actions that staff would carry out with partners. So there's three interlinked pieces here within each of the strategic pillars. The strategic pillars themselves are areas where the city will focus its energy to advance a thriving and resilient local economy.

The actions are implementation steps to achieve desired outcomes within each of those pillars. And then there's also indicators or metrics which work to track progress during each pillar. So that was the discussion. You can see a couple images there of all of the hard work that was done during that present that workshop. And this evening, we're gonna review those actions, and then I'll turn it to Danelle to facilitate the discussion.

Next slide, please. These are the four strategic pillars. There's business attraction, support, and growth, partnership and navigation, operations and communication, and development and placemaking. And so all of the actions sit within these groupings. Next slide, please.

So we'll go through each one of these actions here. I'll I'll read all of the actions, and then we'll we'll open it up for discussion here. So within business attraction support and growth, we have three actions. We have one that is focused on developing tools and services that support new and expanding businesses. We have one that's focused on developing internal data tracking and analysis tools to improve service provision.

And we have one that is about marketing, so create targeted marketing campaigns and materials to highlight local businesses and ongoing business opportunities in the city. Next slide, please. Under partnerships and navigation, we have two actions. We have one that is about evaluating existing partnerships and assessing current needs, capacity, and performance across partner organizations. And then we have one that is about creating new partnerships and clarifying and and refining the roles, the city's roles, and the roles of partners.

That one's really important. I having worked in the public sector, it's always important to be thinking about what your role is and what your partner's roles are, what their capacity is to do the work, and who's kinda best suited for that. Next slide, please. Under operations and communication, we have two actions. We have one that is evaluate and refine internal and external coordination and communications with fellow staff, business community, and customers centering on a consistent and clear voice and messaging.

And then we have another one that is promote internal and external awareness of economic development opportunities and programs in Tigris. So making sure folks understand and are aware of the opportunities of your programs and services within the economic development program. Next slide, please. In this fourth pillar here, we are talking about development and placemaking. So lots of alignment and coordination with your planning staff and other external partners.

I appreciated the discussion about the land use ordinances this this evening and the different projects, whether it's pedestrian crossings and parks, all of which have economic components to them. So this is talking about the economic development program's role here. So we have four actions. We have one that is leverage existing policies and regulations to better support development. We have another one that is create and refine impactful development incentives and tools, so making sure that desired development can happen within your community.

We have one that is recruit business and target industries for specific geographic areas across Tigard. One of the keywords there is target industries. Just being very selective and and thoughtful about the industries that you desire there in Tigard. And the last one is support development of livable communities focused on safety, connection, and quality of place. Next

slide, please.

The implementation plan, this is just showing how it all ties together here. Again, we have the actions there. In some cases, are some subactions, and it's linked to supporting organizations. We have indicators under different different topics. We have outcome, equity, and implementation. These are different types of indicators or performance metric metrics. Next slide, please. Perfect. And I think we have one slide here, which is showing the how this all comes together in the strategy itself. So there's a lot of text on this slide here, and we're not gonna go through all of this.

But this demonstrates kind of the meat of the strategy. It is the the action, the implementation plan as we put together. So as you get into the strategy yours you'll yourself, you'll see that there is the top action, which I've just gone through under each of the pillars. And then there are more specific sub actions, and there are year one steps there. Down below, there are the different indicators within those indicator areas.

So there's indicators that are focused on outcomes. So what is ultimately, what are you trying to do with this within this strategic pillar? What are the outcomes that you're seeking? Equity is a is a question here on who benefits? Who might benefit from this action? And then implementation. That's more of an output. It's looking at kind of the the numbers. You know? How can you track it? Are you increasing the number of things that are happening here as it relates to the strategic pillar? On the right hand side of the implementation plan, you'll see a cell there that is talking about supporting organizations. We like to say that economic development is a team sport. You know, you don't go after it alone. You don't just do this alone.

It takes strong coordination between lots of different partners here. So this is a recognition of other partners that can support the city in achieving the goals embedded in this action. Next slide, please. Perfect. So with that, we are going to be incorporating the feedback from this discussion and looking to wrap up and produce the final draft with Danel here by the end of the month. So with that, Danelle, I will turn it back to you for discussion. Thank you very much.

Thanks, Matt. As you guys can see, we had a really robust and productive second workshop, which was to be expected, especially with the level of engagement and participation that we've had from the beginning of this project. The stakeholder group continued to provide continuous rounds of input and feedback and has really remained active since we started in August. So I want to give you guys the chance. I know you have the draft economic development strategic plan in front of you.

A lot of this we've been over a couple times, but providing the full draft for your review. You can see how all the pieces come together. And then the new content starts, as Matt indicated, with that implementation plan, which is on page 19 starts on page 19 of the draft plan and gets into the matrix of really those actions, sub actions, year one priorities, and then also the indicators and the supporting orgs. We've got about twenty minutes left in our time tonight. I would like to target about five minutes per pillar and welcome your feedback, thoughts, and anything that you would like for us to make sure gets included in the final draft of the economic development strategic plan.

So with that, open it up for pillar one, business attraction, support, and growth.

Any comments or questions? Go ahead, Councillor Kadusi.

Thank you, Mayor. Thank you for coming to talk to us today. One of the questions that I had initially was going to be about metrics. And I see within the business traction support and growth, too, developing those internal data tracking and analysis tools to improve that service provision is a part of it. Really, my big question is, do you have an idea of what specifically you would be looking at? Or is this something that would be done then in the workshop?

As far as what we would use to track those tools, in this space, especially in our year one priority, well, in the plan overall, we have been very mindful and thoughtful to say what's realistic, what's achievable, what's within our budget allocations, and what is the most impactful. So when we're talking specifically in that develop internal data tracking analysis tools to improve service provisions. It sounds like looks like three letter word called CRM. But that's not in the table. That's not in the works for this plan.

Instead, we're looking to make sure that we even start updating our internal processes to be data forward, to try to get a baseline, to start even that initial business experience survey that we would like to pilot the first year, get a really good understanding of our baseline business climate survey, get that touch point with our businesses, establish the connection, and open up what a pathway forward to really great communication looks like. We'll be able to start tracking those survey results year over year, not only participation, but content of feedback. And we're also looking to be more mindful, intentional, and collaborative in how we track and record and share information from business visits, from events, from networking opportunities, from feedback that we hear from our partners like the chamber, etcetera. So changing some of our internal processes to be mindful about information and data sharing and starting the intentional outreach with our businesses to be able to even track year over year how are we doing, are we making an impact in their ability to stay and thrive in Tigard.

Councilor Shah.

Great, thank you. And thank you so much. I have some comments, I think, later on in one of the pillars, but I just want to thank you, economic development manager, Donnell Hauter, for all your work on this process, and also my fellow counselor Schlack for the time and energy. One quick question I'd had is under supporting orgs, we talked about local partners and that the TCAC was more of internal because it's a internal city committee. So I'm wondering if we just so we don't confuse people and they think the Tiger Center Advisory Committee is not. It's an external organization. I just want to see if we could move that into a different category.

Yes. Thank you, Councilor Shah, for calling that out. So the slide deck was created before we had our chance. For everybody's awareness, we had a chance to do a really in-depth working session with our two council liaisons. So, Counselor Shah and Counselor Schlack, came and worked with Economic Development directly to, work through the wordsmithing and content and, really the final push to get our draft.

In the example slide presented tonight, we had TCAC as a local partner. We were able to have this conversation. TCAC has been moved to a community development organization under redevelopment. So we were able to thank you for your feedback in that work session and for calling it out. Tonight, we were able to identify TCAC as an internal partner, which they really are. Thank you.

Yeah. And as you mentioned, councilor Sean, I had an opportunity as the economic development liaisons for this project to work directly with you before this council hearing. So I don't have too many questions as a consequence of that, But I do really appreciate where this has landed in terms of making sure that year one is focused on resource scans, landscape analyses, and making sure that we understand what resourcing we have and what resourcing we will need to achieve the school. So as far as year one priorities go, I'm fully aligned on this. And I also do appreciate the call out on TCAC as a supporting internal organization.

I know counselor Sean and I are interested in TCAC having more of an economic development focus to it. So I think, calling that out here as a supporting organization will help reinforce that goal and direction of the, TCDA board. So thank you so much.

Thank you. Any other questions, comments, feedback, or priorities for pillar one business attraction, support, and growth?

Yeah, not for me. Just echoing Counselor Gudusi's comment, but I understand you are trying to develop baseline.

Yes.

So a clear matrix or identification mark on how progress is made, really appreciate that. But I totally understand you're trying to understand what's the baseline right now so you know next year if there's improvement or not. So thank you.

Thank you.

And all right, so pillar two.

All right, pillar number two is partnerships and navigation.

Uh-oh,

yep, Switch.

Alright. On this second pillar, partnerships and navigation, we're really looking to identify and acknowledge that being a good economic development organization and the city providing services does not necessarily the city is doing the things. We're really looking to invest in those partners who can make the biggest difference and be the most impactful here in Tigard. Any questions, comments, or priorities for pillar number two?

Thank you, Mayor. For number two, for pillar two, the identifying opportunities for strengthening and creating new partnership and clarifying and refining partner and city roles. One thing that I would like to emphasize as we dig into that is actually council's role in the governance structure overall. So not just partnerships everywhere, but what we do with that too. Thank you.

Thank you. We will be sure to add that.

Councilor Schmack?

Yeah. I think this is pillar two is gonna be really critical for, Tiger's economic development strategy going forward because we can't do it alone and we can't do it all in house. You know, there's been a lot of talk, I think, regionally and statewide about economic development. So I see partnerships, and that sort of regional interest. I see that being very important moving forward. So this is a really critical pillar.

Thank you.

Thank you. And we are incredibly lucky where we're at. We have amazing partners across the board. So really looking forward to continuing to invest in our partners as they continue to invest in Tigard.

Any other comments or thoughts on pillar two? We will move on to pillar three or let's move on to pillar three.

Pillar three, operations and communications.

Yeah, that's one thing I heard quite a bit from business community is about, you know, they don't know what's going on. They didn't know this program exists. So, I really appreciate we start to evaluate those because I think attracting new business is important, but I think equally important, if not more important, to make sure that we're serving our existing businesses, right? So, continue to stay here and grow. So, communications, in my opinion, is really important. So, I appreciate all those actions being placed. But I don't have any questions. Consentor Shah?

Yeah. Mayor, I echo your comments on communication. I think we that's something we definitely would like to address. Another one too is the pilot interdepartmental economic development committee. I think it's gonna be key because we have so many expertise within the city, within so many different departments and really leveraging those expertise to develop a robust economic development plan so we can move forward. And I just think that's gonna be vital.

Yeah. Councilor Schlach?

Councilor Shaw beat me to it. I I also wanted to highlight that interdepartmental economic development committee. I will say we the council may recall we adopted the transient lodging tax strategic plan. And yesterday, we had our first internal interdepartmental committee for that plan and for determining which funding opportunities are eligible for TLT funds. I thought it went very well, and I think a similar structure would be really beneficial here, especially because economic development, I think, touches so many different areas of city policy. I wanna make sure that that it's getting factored in, not just in traditional economic development areas, but also in land planning and, financial matters.

Yes. Thank you.

Know we're Anderson.

Do you see, like, a main contact for developers or businesses, somebody that can just reach out to the city with a phone call and say, we've got this idea?

We do have a staff member, dedicated towards being that main point of contact for development. That position is housed within redevelopment as the primary areas of opportunity in Tigard are redevelopment or rebuild. And so amongst our team, we have that specialty and do a lot of specific work in recruitment of developers, recruitment of investors, recruitment of those looking to create opportunity in Tigard. Yes.

Okay, and that's an obvious Yes. So they can find

Yes.

Find that person? Okay, thank you.

Yeah, that's another, those communication, right? Mhmm. It's like, yeah, I appreciate that question too. And is there like goals of we'll get back to somebody within three business days, something or?

I don't know that we've set response goals.

Okay.

But I can say we're faster than that.

Okay, good. Yeah, good. Glad to hear.

I haven't measured it, but we have a pretty quick turnaround understanding. The speed of business is very fast and the speed of opportunity is even faster. So we try to be responsive and available to anyone looking to learn more about Tigard.

Great. All right. Pillar four.

All right. Pillar four is development and place making.

Go ahead, councilor Shah.

Thank you, mayor. You know what? Tonight, I was this past weekend, was reviewing the agenda for tonight, and in particular, item number seven, the street maintenance fee. And as I was reading through that and with the lens of what our goal is for year one is that resource scan and the landscape analysis. And then with pillar three, having that interdepartmental economic development kind of committee, if you will, that it made me wonder if we don't already have some of the resources we need.

And in particular, curious if that the data that Kittleson is gathering for street maintenance with regards to businesses. If we can utilize that, and this is going somewhere, I promise. If we can utilize the information from Kittleson, is the identification of businesses, the industrial properties of large tracks, whether they're unused or used, if that's something we could actually piggyback on because they are assigning them the ITE codes. And so it made me think, wow, we have an opportunity here to really have a landscape, which is also pillar number four, which is conducting that commercial space inventory. But also what is used, what's not used, what is underused.

Perhaps there's opportunities to share. So just want to highlight that that it just seemed to me we could almost combine those two efforts. Thank you, mayor.

Great. Councilor Gadduski.

Thank you, Mayor. In looking at DV3, the recruiting businesses and targeted industries, I didn't know if you had any sort of idea of what process was going to be used to do that sort of identification of targeted industries or if you had an idea yet or again if this is something that we're looking at in the future.

A couple different pieces of this. Earlier in this tragedy, we talked about doing a landscape analysis of the businesses in Tigard and identifying best fit for form and opportunity, and then really trying to be intentional about recruiting those businesses that can do well here. The other part and because where this shows up in pillar four, here we're talking about the work to support our other projects, like River Terrace two point zero commercial node development and the HOME project expansion of commercial opportunities within residential. So there's a significant amount of research and data and engagement and community building and listening going on with those projects. We've been invited, as economic development, to participate in those projects and provide both our expertise and capabilities in helping to make some of those connections.

And so really, pillar four is in expanding those intentional cross department partnerships that we've got going on, looking at making sure that we're not just talking about business development, but we're also looking at the things that get to a vibrant economy in total through that place making, through the city center development, through support of our regional areas, through additional support of places like Washington Square Mall. We have a lot of interest and focus in our urban renewal districts, in our TIF districts, but really looking at getting to a place where we can provide that same or similar level of dedication to support both directly to the community as well as to our other staff partners in the development of those spaces.

Councillor Schlack.

Thank you, Mary. I wanted to say, first of all, I really like councilor Shah's idea in terms of how can we leverage existing data sources

for for

some of these scans. I know during the workshops, that particular idea didn't come up. We were thinking about like different funding sources that we could use as a proxy for business health and and and so on. So I really like that idea. And I think when I look at development and place making, I think this cuts across, like you said, a lot of different policy areas like River Terrace 2, downtown reimagined, potentially future projects along the 99 W Corridor.

I think this is one that will be very weighty in an area where council can provide a lot of feedback and and change. Not that the other three pillars aren't weighty and don't have you know, those will be very impactful, but I think this is really where we create the type of community that we want and the type of business environment physically that we wanna have here. So very excited about this one as well.

Thank you.

Thank you. Any go oh, councilor no? Councilor Shah Shah,

go ahead. Thank you. And perhaps just to add and thank you again. So maybe it's conducting an an inventory of commercial space, and I have some ideas there that we can talk about. And then also, I'm wondering too, given that it's creating a development checklist and really working with the interdepartmental if there's a way, if we see an exciting project that we could fast track it, if that's an opportunity, even give it. Maybe there's a fast pass idea that we could provide if it brings substantial revenue to the community, development of jobs, and so forth. So another potential idea that we could consider.

Thank you. And for clarification on the toolkit and the checklist and stuff, we understand that development in Tigard is changing. We're not working solely with professional developers for large projects. A lot of our business development is by novice, brand new, first time business owners looking to figure out how to do something. And so when we say creating a development checklist, it's really how do we talk to the business owner who's coming in not understanding anything about land use, understanding anything about planning, permitting, access to state resources, etcetera, and help guide them?

Because the more we can inform on city processes, the faster everything is.

Yeah. That goes back to Councilor Anderson's question of do people know who to contact at the city, right? So having that clearly communicated would be great. And overall, I I really like it. I really appreciate your work, Matt's work, and city councilor Shah and Schlax and all the business partner. This is this is really great. Know, we identify problems and this lists out how we're going to address them without spending additional money on staff time. But this is mostly operation analysis, right, and communication analysis. So, really like it. So, thank you so much for this work. This is great. So, thank you.

Thank you, Mayor.

Any other last comments? All right. So thank you so much.

Thank you.

All right. So let's move on to next item on agenda, which is the street maintenance fee discussion. We will have Project Manager, George, Sitting General, Benisovsky and Kittleson Consultant, Wright and Poponook will give the report. All right, good evening.

Okay. Hi. I'm Nicole George. I'm the project manager for City of Tigard working on our street maintenance fee code update.

Nick Poponuk with Tiberia Solutions, a public finance consultant assisting on the project.

That one was spazzing.

Okay. Good evening. Susan Wright, a transportation engineer with Kittleson and Associates.

Next slide. Thank you. So tonight, we're going to do a quick overview of street maintenance fee and what it funds, specifically the PMP, and why we're updating the code. We'll go over existing methodology, how it's changing, run through some scenarios. We have some numbers to show.

And then we have another council meeting in May, so showing next steps and and implementation. Next slide. So currently, our street maintenance fee is billed through our city's utility bill. Right now, it's averaging about 5,000,000 a year. This was implemented back in 2010 with current methodology being parking spots for, nonresidential, residential being billed per unit.

Through this whole process, we've been cognizant of that family bill and keeping it the same, so some of our scenarios run through that. And then with the non residential being charged 2.98 per month per parking stall that they have. Now, when this was first implemented, I have binders on my desk of each tax slot and how those parking spots were, decided to go to which account. And since then, community development passes along the parking for a new development, and and that's how it's built out. Religious institutions are reduced by 50%, and gas stations are based off a number of fueling positions.

Next slide, please. So just talking up my program a little bit. PMP, funded by Street Maintenance Fee, we maintain the 164 miles within the city of Tigard. Just caveat, Hall Boulevard is not ours. And that includes both rehab, where we grind down, fix any trouble spots, and then repave, as well as our crack seal and slurry, which we do every year.

And then we tried our about with chip seal, probably not going to do that anymore. Had a rough time with materials last year, and we're having a hard time with contractors wanting to do that. So we'll stick with the slurry moving forward. Next slide, please. So we have all of our roads in a program called Street Saver, and that's something local jurisdictions use to track their pavement condition index, which is PCI.

Right now, we're in the very good portion of that scale that's in Street Saver. It fluctuates quite a bit. We have what our streets are rated at, and then Street Saver assigns a curve on how it goes poorly. And then every two years, we do a windshield survey and update that PCI based off of what is actually there, so kind of offset if there is any changes to that. So right now, we're sitting roughly 78, 79.

Next slide, please. So again, that falls under our very good portion of that scale. We get this report from Street Saver, which is kind of that little graph, and it shows you where we've been over the last couple of years. You can see it's kind of right there next to 80. 80 has kind of been the thought of where our goal should be.

And we kind of run our Street Saver analysis. We do that based off of our budget. So it's not weird that it's now 78, but I don't know either. If the goal was already set at 80, I couldn't find any documentation as that. I think that's just kind of been the unwritten rule, so I wanted to bring that up a little bit.

Okay, next slide. So talking more about this, very good. So the 4,000,000 to $5,000,000 So when we did our analysis, we kind of did an average of $5,000,000 The program right now is like 4,600,000.0 and it goes up incrementally about $300,000 every year. It's kind of how our budget is right now. Part of that is not being able to really change the program as far as how it's billed.

In the past, depending on what percentage of streets you're doing residential versus commercial, that percentage would be sent to finance. And then that percentage is then applied to residential and commercial. And it's broken down, and that's how we build it out. Since I've been here in 2019, that just really hasn't happened because we knew that this methodology was problematic. So right now, it's just been settled at fiftyfifty, and I think that's been the way it's been for a couple of years now.

Next slide. So this is our budget. So you can see that $300,000 Okay, next slide. So I'm going to pass this over to Nick here in a second. But why we're updating the street maintenance fee again, code is based off of parking. And trip generation was brought up back in 2019 for staff to kind of look at. And it really is kind of more of the more equitable way to apply the fee. Right, that's where I was supposed to pass it, I think.

All right. I will say we were kind of comparing notes before the meeting started tonight. And the City of Tiger, the job you do at maintaining your streets and keeping that pavement quality index up where it is in very good condition. I mean, there was a slide earlier that showed in Street Saver you're better than 88% of the peer cities. In the state of Oregon, I'm sure you're better than over 90% of your peer cities.

Very few cities do as good of a job at maintaining this infrastructure. And it's hugely important because a lot of jurisdictions, as soon as they start to fall behind and that pavement quality drops lower and lower into poor condition, the cost to repair those degraded streets is so much higher than the cost to do the proper maintenance on a street that's in good condition. And those folks get into their backlog of unfunded maintenance projects and now it becomes a completely unobtainable level. So being able to stay on top of it and having a street maintenance fee that's actually tied to to keeping your pavement at the appropriate level, that's something that so few jurisdictions are actually able to do. And you guys are going to be reaping the dividends of that by being able to constantly keep it at that level and not falling behind.

In terms of the specifics of the methodology, the big change or the big thing driving this change from a parking spot based system to a trip based system is trying to make sure that this is a fee where the amount that folks are paying is proportional to the benefits that they're receiving or the costs that they're putting onto the system. And that's sort of a fundamental principle when you're looking at public finance. You can have taxes. You can have a broad based tax where you're just collecting a flat amount of revenue from folks not tied to their own individual impacts. But when you're imposing fees or charges, you need those fees and charges to be proportional to the impacts that they're having on the system.

And to do that, measuring it by trips is the best method that we have to make sure that the number of trips that some land use is imposing on the system, that is representative of their contribution to the maintenance budget. And so looking at trips based on land use is the best practice that folks have for applying these sorts of fees and charges. If we look at the next slide. So Nicole mentioned the methodology earlier. I would say that one thing we didn't touch on is the methodology that exists now needed to have this sort of convoluted method of trying to argue which streets are residential streets and which streets are are commercial streets and trying to divide up the maintenance budget that way.

And the world just doesn't work like that. Residents drive on busy collector streets. Businesses will send cars and trucks down local streets. It's it's not black and white. So mixing it to you know, moving to a trip based system where you're just looking system wide at your impacts rather than trying to classify individual streets is certainly one benefit of the the proposed new change in methodology.

If we look at the next slide. So I think the last time I saw this slide in the PowerPoint presentation was probably back in 2021. And maybe the first time it was put together was back in 2018 or 2019 because the city has been looking at this change in methodology for a number of years now. And this shows kind of a spectrum from simplicity to complexity, but it's also a spectrum of accuracy and fairness. And so on the one far extreme, and we at some point in years past evaluated each of these potential methods.

But at

the far left, a flat fee, the easiest, most simple approach. Every single customer in the city is paying the same charge. It's the easiest, most simple approach to implement, but the least fair. It has nothing to do with an individual property's impacts on the system. And you've got a single family home paying the same amount of fee as a big box store despite the fact that they clearly have very different impacts on your transportation system.

On the far right is a trip generation model, which is what we're looking at now. And that is the most complex, but also the most fair and the most equitable in terms of assessing users for the actual impacts they have on the system. And that trip generation model is measuring every individual customer's contribution to the system. It can be arduous to set up. And some of my colleagues at Kittleson have been wrestling with some intense spreadsheets for months now in order to sort of get this ready to be implementable.

But once you get it in place, it's not that much more difficult to actually bill and maintain in an ongoing basis. And one of the things we'll be talking about in a few slides is a sort of a wrinkle to this trip generation methodology where it's trips but within classes of customers, or we often say buckets of customers. And that way you don't have 200 land use categories that you're trying to administer, but you have five or six general classes of customers that all have a similar trip generation rate and you treat them equally within those buckets. So we'll get to that in a couple more slides. So the next slide.

So why change it? I think we've kind of covered that already. It just is a more fair system. Some of the things that have been driving other communities to adopt this approach, this closer representation to the use or damage of roadways. One thing we've seen that has affected other communities as well is changes in policy related to parking requirements.

So in the past you used to have more rigorous minimum parking requirements for development. Now that the state has made policy changes there and a lot of local communities have as well, you have buildings that are being built with much less parking or even no parking in certain residential environments. So if you have a system that's charging based on parking spots, that's not going to work anymore when you have these very different amounts of parking being built today compared to legacy buildings, even though they may have the same number of trips being generated, same impact, very different parking pattern. And then accounts for increased delivery trips as well. So the trip generation manual that's pictured on the screen, they do surveys.

They've got folks across the country sitting outside of businesses with clickers counting how many trips are coming in and out of these businesses all day and during peak hours. And so we've switched to this model where every day if you're at home you see the delivery trucks coming to and from places all day long. And so this is a way to be able to more accurately reflect that changing trip generation pattern that we have right now. And then overall just fairness and equity for this methodology. And just the sort of neighboring jurisdictions that have moved to this approach Hillsborough, Lake Oswego, Milwaukee, Oregon City, Tualatin, it really is becoming the best practice for how communities across Oregon implement this type of fee. Next slide.

Yeah. With that, I'll be able to dive a little bit deeper into kinda what's in the ITE trip generation manual. As Nick was mentioning, it is a reference document used for a lot of transportation planning. So the city of Tigard uses it for planning. When developers are doing their traffic impact studies, when they're looking at their transportation impact, they're referencing rates out of this manual.

It's used nationally. So what is a trip generation rate? So trip generation rate is it's based on data points collected all over the country for different land uses. Each land use kind of has its own section of the manual that gives average rates for how many trips that land use generates per 1,000 square feet. So when we talk about trip generation rates, it's all generally based on square footage.

There's some exceptions that I'll get into. But generally, looking that the manual has as we've kind of draft assigned land use codes to kind of all the utility accounts in Tigard, we have well over 100 different land uses represented. And so that's kind of why we ultimately want to get into some categories for easier administration. Generally, at the bottom, you know, the types of land uses that generate the most trips per thousand square feet. So the most intense land uses tend to be things with restaurants with drive throughs.

Getting a little bit one level less intense, you start the other high trip generating commercial and restaurants that maybe don't have drive throughs going one tier higher on that pyramid of lower trip generation intensity, just more in the middle, general commercial. And then where you start getting lower intensity per square foot, things like office space followed by industrial uses and warehouses. So if you think about the land uses on the bottom, those that are generating the most trips per thousand square feet, these are the types of uses that have really high turnover of their parking spaces. So when you have a methodology that's based on parking spaces, and it treats a parking space at a really high turnover business, lots of customers coming in and out all day, you're charging essentially the same rate to one parking spot to that business versus a office or warehouse where their parking spot is only turning over maybe once a day. So you can see where there's just charging on parking spaces, you have a little bit disparity in the impact versus the charge.

So, trip generation per thousand square feet, you know, you're taking into account both the size of the business or land use, as well as kind of what is that intensity of the trips being generated per thousand square feet. Next slide, please. So, I mentioned, you know, the majority of the land uses of those 100 fall into the category of being based on square footage. The methodology today kind of has one roughly one land use exception that isn't based on parking spaces. It's based on gas pumps, and that's fuel stations.

This methodology of trip generation would have a few other exceptions that are not based on square footage. They're listed here. Residential dwelling units, I guess that is also an exception of the current methodology too, which we really just charge or you charge all residents regardless if they're an apartment or a four bedroom home. They are one housing unit, one charge. So that's one dwelling unit.

Some of the other land uses that we would use something besides square footage include parks, which we would look at acres, continue to have fuel stations using gas pumps, golf courses based on holes, hotels, motels, and rooms, movie theaters based on screens, schools based on students. But that's still a pretty small subset. The vast majority would still be using square footage. And so for calculating somebody's trip fee, we would look at what is their building square footage, what is their land use rate? So each land use has a trips per thousand square foot rate.

Multiply those together to understand how many trips is that land use generating based on its type and size, and then multiply it by the rate per fee, the fee per trip. And I'll show you a couple examples. So next slide, please. So how do we determine what should that fee per trip be? I'm gonna maybe go back and forth a little bit with Nick on these next two slides.

But when we try to figure out what would that new fee be, because we said, you know, today it's about $9.11 per resident and $2.93 per parking stall. So how do we convert that to trips? Well, it's in part we need to know what we're trying to fund. So for these this kind of draft numbers we're sharing, it's based on 5,000,000 a year, which is Nicole kind of went through, is just slightly above today's rate by about 300,000. And that 5,000,000 is based on what does it, you know, cost to maintain the pavement index that you currently have.

So all the methodology that we're outlining is kind of to, like, kind of based on on that number. And then the question is, how do we distribute costs? Our intent through this is to hold costs steady for those single family homes. But we've done some calculations to see if we just did it purely based on trips, you know, how would that go up or down. But essentially, we take that $5,000,000 We have made an estimate of the size and land use of all 17,000 utility accounts that the city currently has to then figure out, k.

We have that many accounts times square footage times rate divide you know, five divide that from 5,000,000, we kind of and we get a trip rate. Next slide, please. So to get there, as I mentioned, what we've already done is kind of taken all utility accounts, correspond, in most cases, with tax lots, put them in a trip generation category, estimated their square footage using tax lot data or aerial photos, assigned them a land use, and then really determined, okay, how many trips are in the whole system of the street maintenance fee? Next slide, please. And that number of trips, from a daily perspective, we've come up with that are associated with all the current utility accounts is approximately 485,000 daily trips.

That breaks down into approximately 40% of them are residential. It's counting both single family and multifamily. And about 60% of the trips from nonresidential uses. Although it's very interesting from an accounts perspective of the 17,000 utility accounts, about 15,500 are residential and around a thousand are non residential. But those non residential accounts are generating approximately 60% of the fees or trips, excuse me.

So just pure baseline numbers, we took those 484,000 trips, daily trips, and needed to divide that, spread that out, and use those to generate $5,000,000 per year. Well, it really comes down to approximately $0.86 per daily trip per month. So if you have a land use that generates 10 daily trips, which is approximately a single family home, their monthly bill would be $8.60. Technically, a single family detached home generates just under 10 trips a day on average. And so that fee or bill would work out to $7.83 a month for a single family home.

Apartments, for example, generate a few fewer trips. And that would work out to more of like $6 a month fee approximately. Okay. Next slide, please. So one of the things we're seeking here today is some policy guidance.

So I mentioned nonresidential generates about 60% of the trips. We're kind of looking through the data today, just trying to understand approximately, well, how much is paid into the current system by residential versus nonresidential, And what's being paid into the system today is really actually closer to closer to about fifty fifty. So one of the policy guidances we're looking for is if we were to go down the trip generation rate, should we stick kind of purely with the rate that results, which would lower a single family home bill from $9.11 a month to $7.83 a month? But or should we just hold their bill steady? Because, it's likely to go up in another year or two, regardless.

So it's a little bit of, back and forth for residents to say we're we're lowering it, then we're gonna, you know, raise it again in a few years. But the the bigger kind of argument for thinking about it is, you know, that little over a dollar a month saving per household really has a disproportionate impact on the increase in rates that would apply to the nonresidential. So I mentioned, you know, commercial or nonresidential is about 60% of the trips, and residential would be paying about it's about 40% of the trips. And so if we went with the methodology of lowering the residential bill by a little over a dollar a month, we would then be shifting what today nonresidential's paying about 50% of going into the fund. If we lower the residential bills, nonresidential would then be paying that full kind of 60%.

So it kind of we kind of wanted to stick with the the pure base methodology. You know, in general, we'd see lowering of residential raising in that proportionality of cost to nonresidential. And I think in the past, part of the reason it was kind of more fiftyfifty was, as Nick was saying, kind of that there's a greater portion of the program that is going to local streets. And so, you know, that was probably factored in before.

Do you need our feedback now or just wait until after your presentation? You have about twenty minutes left, so I don't know how much time would you like us to give you.

Have about five more slides. I'm happy to take a question, but I'm also gonna my next couple slides might provide a few more clarifications for Yeah.

So, yeah, if you want us our feedback, so maybe speed out a little bit, that would Thanks. Be

Great. Next slide, please. Okay. So one of the kind of questions is, you know, how how will be how would bills be impacted? So for those, you know, thousand nonresidential accounts, we kind of looked at, okay, what's the average size?

What's their average bill today? And whose bills, you know, we move from parking to trip generation, whose bills would be going up, whose bills would be going down? If we just kind of kept, that proportion to non residential roughly the same, the trends that you would be seeing in this move to trip generation, as I mentioned before, is that those land uses that have high turnover of their parking spaces, so kind of on the top end

of

this chart here, the types of non residential businesses that would see increases in their bills are kind of those kind of medical and dental office buildings, business parks, shopping centers. You know, somewhere in the middle, we have a lot of folks who might have a very similar bill. And at the bottom, it says warehousing, industrial parks, small office buildings, they would be seeing a reduction in their bill. But this is just very average because it very much depends on what their specific parking situation is today. Next slide.

So when we talk about kind of buckets and how do we take those 100 land use codes and kind of sort them into about six buckets here? The intent is to kind of put similar magnitude of trip generation land uses together. So with those lowest trip generating trips generators together and the highest generating trip generation generators together. And ultimately, each of these would get an average rate that is somewhere in the middle of what you're seeing in each of those buckets, but it's not an exact middle because it ends up being a bit of a weighted average. Most of them end up being slightly lower than the straight average of rates you see there.

And so so you'll you'll see that some folks might be paying a little bit more, a little less than they would if we kept a 100 codes. Next slide. So what is that kind of process for establishing a rate for that bucket? Here's just one example of that 30 to 50 trips per thousand square feet. These are a lot of the kind of higher intensity commercial uses.

And of all the accounts that we've assigned to those codes, they're generating 61,000 trips. And they happen to total 1,600,000 square feet, which comes out to about 37.4 trips per thousand square feet. So, anybody that was in that category, instead of being charged $32.2 or $49.6 per trip, everybody in that category would be charged 37.4 trips on average just for simplifying the billing process. Next slide, please. So our next steps are to work to update the methodology based on your input, kind of continue to refine the buckets based on any other direction provided by you or staff, start to prepare draft invoices for folks to really see what does it look like for them individually and give them that chance to kind of review what our assumptions were about their square footage and their land use type so we have a chance to seek corrections there.

Next slide, please. And with that, I'll turn it back to Nicole.

And I will say too that draft update to everybody. The chamber has requested that we do one on ones with some of the businesses as well. So we're going to try to work that in, the mall being kind of the the biggest one. So, next steps, once we get feedback from you guys, would be come back in May. And then, if everything goes well and and we decide to adopt the new code, working with UB and our business licenses, trying to get all of those, you know, letters out to everybody, letting them know what's happening, what what's gonna be their new rate, and start that timeline for them to come back and have any concerns with us and have those conversations.

Already started conversations with utility billing, business licenses, and working on doing a Tyler Sprint to figure out what that workflow would be and hopefully getting implementation in 2027.

Okay. Thank you so much for your presentation. So we have about fifteen minutes left. So start a conversation and I will see if counselors agree or have any more questions. So I appreciate you trying to be equitable based, trying to be fair for trip generation.

But I'm just concerned why we don't consider vehicle weight into consideration because that's something that's big trucks really damage our road more than small cars, right? So that's one thing I'm I hope we can work into it so we consider vehicle weight into the equation. And I know that the more equitable it is, the more complex it is, but that's my hope. And if the majority council agree, I think we should do that. And since there are some category that would jump so much, so I would like to see us manage transition carefully.

Maybe a multi phase in so they don't jump right away for dental and medical offices. So to answer your question, should we lower the residential rate? Maybe not if we can gradually increase those businesses so we don't have to lower residential rates so we can offset that. Another thing I I'm concerned is that for businesses, I hope there are ways for them to appeal the bucket they are being placed in, right? Because they may say, hey, it's not fair.

You may put us in a bucket, but in reality, we don't have that much traffic. So hopefully, will be appeal process for businesses who don't feel it's fair. And finally, we need really need to revisit this policy, right, whatever we adopt, maybe every five years just to see, you know, what's working, what's not working. So that's just a big thing I propose out there and I just want to throw into the council member to see if they have any comments on this or additional ideas that they would like to see. So let's start with councilor Anderson.

Well, I agree with the mayor wholeheartedly. I would say keep the current residential $9.11. And it would it would be a little easier for the commercial folks for a while.

Thank you. Councilor Schack. Councilor Schack.

Thank you. So for the fee part, would just be updating any fee changes would come through the usual schedule fee updates that we would do every year. Okay. Just wanted to confirm that.

And really, that would be based off of our pavement management program and our needs to keep our goal, whether that be PCI of 80 or however we want to phrase that. And then I could do the analysis in our program and see how much we need to get us there. And so then I can project that over the five years, we can work that into the fee schedule. That's the hope. Yeah.

Cool. Yeah. Appreciate the explanation of the mechanics there. I support the mayor's suggestions. I know it's only about what was it?

1,500 accounts that are noncommercial based on sort of the the estimates we had, but I'm curious about the amount of overhead it would take to maintain those classifications over time. That's more of a curiosity just on my part because this is gonna be a much more complicated system than the previous one. And I'm just looking at the example buckets, I know that's not the final set of buckets. I'd like to make sure that the size of those buckets perhaps is not so set at like five and ten because I was looking at that final bucket ranging from 70, I think, up to over 300 and that doesn't seem right. So I'd rather have more nuanced bucket sizes that are are proportionate to how many businesses of that type that we may actually have.

I don't know. I'm just imagining some sort of histogram to understand like how that would look, but I'm a data guy so I would do that. Anyway, so I'm in agreement with the mayor and councilor Anderson. Those are my additional comments. Thank you.

Thank you. Councilor Shah.

Thank you, mayor. I had a couple of questions to start, and then, I can answer the question. So I just wanna be clear. The per unit, that definition is per household, whether it's a townhouse, a single residential, multiplex, it's all considered per unit?

Currently, yes.

Now then The

multiplex would still be per housing unit. So if it's a 50 unit apartment building, they're getting charged 50 units.

So if a single family house has eight parking spots in front of it, it doesn't count as eight spots? No. Okay. Thank you. Just wanna be sure. And then the second is you had mentioned that upcoming maintenance challenges is curb reveal, and it seemed to me you're shifting from a focus of having that 80% road maintenance to doing more rehab on commercial streets. Is that accurate?

Yes. So rehab and maintenance are two different vocabularies. So rehab being where I grind off at least two inches and put back pavement. The wedge grind would be more towards our slurry program. We've done slurry so many times on our residential roads. We haven't really slurried our commercial That within our residential roads, we're getting less and less curb reveal. So I do probably I do the wedge grind one year and then follow-up with another slurry. So that's still kind of considered maintenance, but it's definitely an additional cost that we haven't had before.

You're shifting costs then. So you're not increasing costs, you're just shifting costs, doing less residential, more commercial because of the maintenance being cheaper than having to go back and rehab completely?

I'm I'm not sure I understand the question. So

You're shifting from commercial from resident to commercial from residential. So there's gonna be a shift in dollars. And that $5,000,000 per year, we're not asking for an additional 5,000,000. What we're doing is just shifting dollars that are being spent. So less slurry on residential, more rehab, or as you said, yeah, more rehab for commercial streets?

Not technically all commercial streets. So rehab, I've tried to do a couple of backlog streets, meaning our residential streets that haven't been eligible for slurry. We've tried to do those several streets throughout the years each year if I can. And so I just want to clarify that rehab's not specific to commercial streets.

Okay. And then you'd mentioned that and I think it was actually sorry. Kittleson, who mentioned, or maybe, that there's months and, months of spreadsheets, and that concerns me greatly. That says to me years of work, and maybe not so much definitely for Kittleson, maybe not so much for the city, but big dollar bills. And so I do have a concern about months of spreadsheets and the amount of buckets and and and.

And I'm concerned we're gonna end up being at three or four job positions just to maintain a very complex system, which may, in the end, cost more than what we had anticipated. So I'd like to mark that concern. And you had mentioned there are other cities that are implemented this or have implemented it, and I just heard Twalton, and I'm sorry, may be Gresham, but can you reiterate which ones have implemented this to date?

Yeah. I I think on the list, it was Milwaukee, Hillsborough, Tualatin. I can't remember if it was Westland. Lake Lake Oswego.

Yeah. Mhmm.

So they would have an idea of how long it took them to put that mechanism in place if it's been implemented already in those cities?

Yeah, could we could talk to each of them and sort of mini case studies about how how arduous it was to implement and then how arduous it is to maintain on an ongoing basis. We've done I've helped implement several of these, but I often don't stick around for the ongoing maintenance of them. The intent is always to get them set up well so that they are not time consuming and expensive to administer going forward. That folks, they initially get set up with whatever bucket they are in. They have an opportunity to look at that and appeal.

The bucket categories make enough sense that you don't see a whole lot of folks saying two years down the road, I think I should be in bucket two instead of bucket four. You get it in place, and then it hopefully is as easy to implement as a simpler system. So.

And so our current system based off of parking spots, again, when it was started, it was somebody taking a tax map out and assigning different parking to each one, and then that information comes over from community development. When I talked with community development and finance, it seems to me that the business license would be our trigger. It would be a way of those businesses then updating their land use or whatever their business is, and then that information could be applied to trip rate. I don't anticipate that being a lot a year. The buckets making it six versus 100, we're trying to simplify that.

And I think, again, if somebody comes at us and has a concern that they're not in the right bucket, I don't anticipate that being a lot. And hopefully, that system is very clear. I have talked with the project managers who helped out with Tyler and had this conversation. They're mapping out how that's implemented now and what it would look like. So we'll have more information in months to come of what that implementation would look like.

Great, thank you. And I'd love to get that data on Tualatin and Milwaukee and Gresham if you have it. Just having spent the last at least six years when I've been on council with Total Tyler, we may think in coming out of technology, we may think things are easy and they can be set up for automation, but that doesn't seem to typically happen. So just wanna be sure. And then rounding out a couple additional questions and maybe comments.

I'm a little concerned when we look at the fees because we just had a presentation on economic development, and we're trying to attract businesses that bring people into Tiger. And this almost flies in the face of that. And so I'd love to see that interdepartmental communication and group talk about this because if we're enticing people to come and bring people and yet we're penalizing them to bring people, that sends a very mixed signal and a message. And I do have a concern about vehicle mile weight. I know the state's doing it, so I'd wanna make sure we're not double dipping.

And let's see. Did I answer all the questions? Yeah. I think I've registered my concerns. Thank you, mayor.

Thank you. Councilor Gutusi.

Thank you, mayor. In terms of looking at the residential bill, I do think that it would be ideal to reduce it, not necessarily all the way down to the $7.83, but any sort of reduction would help. That said, one of the questions that I don't know if we've answered so far is, are we looking at revenue neutrality overall versus that growth? So it seems like we're generally the consensus is to maintain that neutrality and that additional fee would then go to lower commercial bills. Is that correct on the council side from what everyone has answered?

Well, just want to I mean, Counselor Shah, I think some business will actually see reduction in their fee. But I just some, I see like dental businesses like jump up a lot. So hopefully, my hope is that we can gradually ease into that by not lowering residential rate. I don't know if that's too complex, I'm sure hopefully that's doable. So that's why I meant just help business some business said their impact won't notice as much as fast.

Thank you. In that case, I do agree. I would want to reduce it, but not necessarily down to that 7.83 level. And then if possible, use that in order to help buffer those that will be most impacted.

Yeah, and I want to speak to the $5,000,000 again. So I pulled $5,000,000 because right now we're at 4,500,000.0 and it increments every year. So just to make sure those numbers are examples, the nineeleven million though is the one that we're hoping to keep the same. That's the residential, so just to clarify.

Can I just ask youth counselor? Youth counselor, do you have anything to say?

I think that I would agree with I don't think that we really if we're changing all the other rates, I don't think that we need the nineeleven. I think that that's a lot. But I think that having a cool $8.50 in the middle would be nice so that we can kind of lessen the punch to dental offices and whatnot to businesses that might be a little shocked at the price going at that rate going up. And then also, I wanted to ask, the example buckets, with the rate, where it's nursing home 6.8, is that like how many trips per day or hour?

It's daily trips per thousand square Okay. Yeah. Alright.

Also reduced for a pass by reduction. So this Yeah. Starts to get wonky, but it actually makes a difference, probably not for nursing homes, but for a lot of other businesses where folks aren't making a special trip to just go to that business, but they're stopping off on the way to somewhere else, that trip that's a stop by trip gets subtracted from these numbers. And so gas stations, that's a major impact to them. It changes their rate And some other businesses as well. So we're only taking the dedicated trips into this calculation.

Okay. So if it was a business, like I would assume like a convenience market that's not probably, most likely not gonna be a full thousand square foot, so that, or maybe, but it'll be closer. It's a smaller business, so the per thousand square foot changes the number. Correct. Yep.

Okay. Yep. And just to speak to one of the other comments about smaller buckets, you noticed in that last bucket, yeah, was a big range, and we've looked at, do we divide that in half, or do we actually say there's a couple of businesses that are just triple? And do we set a max? That's a policy decision that could be made as well.

There was two very high end ones there, a convenience market and marijuana dispensaries. And so there may or may not be interest in in setting a a cap, but, you know, of around a 100 trips, you know, 115 or, you know, something like that. Because it wouldn't, there's not so many of those land uses that it would really have a big interest in what's generated, but it would help some of these, the folks where the data suggests that they're really very high trip generating, kind of, yeah, reducing that change for them.

Okay. Alright. So we're at time, but I want to go around one more time. So just quick comments if you can, please. Councilor Anderson, anything more to add? No. No? Okay. Councilor Schlack.

I would keep the residential rate at $9.11 and keep it there until we actually need to increase it. And then I would like to request that since the commercial side is really complicated for to try and and there's a lot of details still to flesh out that perhaps counsel have informal briefings on it behind the scenes. That way we can really get into the weeds, and that may be helpful going into the next presentation when you all come back with more examples.

I agree on both. Councilor Shah, any last comment?

Yes. Support the 09:11 continuation per month and also would like to hear from the chamber and from businesses what the impact would be on them and and the equity because it doesn't seem like at this point.

Thank you. Councilor Schlatt. I mean, Councillor Kutuzi, sorry. We're twins. It's fine. You're twins.

One clarification and question that I'd like is if one commercial entity had two different things like a convenience store with gas stations, do you then count both the pumps and that location?

If they're directly tied together of the same business, yeah. If the convenience station is associated with the fuel station, it just goes by the pumps. But convenience stations separate from a gas station would be charged as a gas station or sorry, as a convenience market.

You you that's it. Youth councilors, go ahead.

Nothing to

add that I said. Okay. So so I think the majority of the council would like to state the same residential rate Mhmm. And more updates, more information on the the business side. Just more input, more information, more informal workshop. So but thank you for your for your presentation. This is very helpful.

Yeah. Thanks for that direction.

That's Thank you.

Helpful.

Alright. So there being no other business, the meeting is adjourned. Good night, Tiger.