Audit Advisory Committee - Regular Meeting

Good afternoon, everyone, and welcome to the February 19 meeting of the Hideaway Beach Tax District. Could we call the roll, please? Member Barto?

Present.

Member Zinkin?

Here.

Vice Chair DeLauter?

Here.

Member Ramirez? Here. Chair Ryan? Here. Okay. We'll do the Pledge of Allegiance. I pledge allegiance to the flag of The United States Of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay. I understand we have one of our members, member Zinken, who is participating remotely. So I need motion to allow him to participate and vote remotely.

Move. Okay. Go ahead. I make the motion.

Okay. Member Bardo makes the motion, and member DeLarder seconds it.

All

in favor? Aye. Okay. The next item is approval of the agenda. Does anyone have any changes that they'd like to make to the agenda?

I move we we approve the agenda as presented. Okay.

I'll second it.

Okay. I see that our engineers are not yet present. So if it's okay with our treasurer, we may start with our financial report, item c under old business, and then go into items a and b. Is that acceptable, Steve? Sure. Okay. So if we could have a a motion to approve that amendment.

I make the motion.

Second. Second. Okay. Any further discussion? All in favor? Aye. Okay. All right. So we'll start. First, we have to approve the minutes. So does anyone have any changes they'd like to make to the minutes from the January 15 meeting as presented?

I'll make the motion to approve the minutes.

Okay. Second. Okay. Any further discussion? Okay. All in favor? Aye. Okay. All right. So then with the revised agenda, we'll start with the financial report from our Treasurer.

Sure. If you would look at your revenue and expense report that's attached, You will notice a couple of things. After our last meeting, I spoke to Melissa Rayner, who was very helpful from the city. And the budget, once it's adopted by the city council, can't be deviated from. That's how they track a variety of different departments and agencies.

So what she did, if you'll note under the rent, there's an asterisk, and the rent that was initially approved by the city council was the old rent of the $24,350. So down below, she made a notation that the beach ranking agreement was revised in November for $24,350 to $6,000 a year. And that will be picked up, in next year's budget, but you can track that as you come across. The second item was under the tractor repair and maintenance. If you'll notice down below, previously, we just had repair and maintenance for the beach.

Mhmm. And this year, we she added in a section titled tractor repair and maintenance, And we took 21,779 thousand dollars out of the $65,000 initial beach raking because the new beach raking was reduced down to approximately, I believe, dollars 4,200 a month. And that will allow us to track. So for example, you will see to date our repairs in the amount of $10,589 and those are actual repairs through January, leaving us a balance of $11,190 Okay. I'll stop with that because the other underlying documentation to that revenue and expense report details all of our expenses and details all of our open purchase orders.

Does anybody have any questions?

Yes. Steve, when we do repairs on that tractor, do we take it back to the dealer of the manufacturer? Or does Hideaway perform the maintenance?

No. They come out to Hideaway. So if you would look as part of your attachment, you will find several repairs from Florida excuse me, several invoices from Florida Coast Equipment where they actually come out the hideaway. For example, they fixed a hydraulic leak in the supply and return lines to the steering system. They brought out the hose and performed the labor there at hideaway, if I am answering your question, John.

Okay. Yes. You answer, Steve.

Okay. And then do you want to just summarize where we are on our revenues, Steve?

Yes. We're 89% actual to budget with the vast majority of it having come in November by November 30, which was reflected in our December statement. So meaning we have yet to collect $167,718 which is fairly consistent percentage wise with prior years.

Okay. Okay. And I guess it came in last month, but Collier County TDC grant is reflected in here.

Yes. The 600 yes.

Right. And the and I see they reflected that money in our repair and maintenance line. So we have whereas originally, budgeted 200,000, they've added that. So we have a a rather large repair and maintenance item that we won't be using, but but that's where that money is put in the expenditures.

Correct. Correct.

Alright. Alright. Any any other questions for Steve regarding our financial report?

Okay. Not

hearing any. I see that Mohammed is here now. So that concludes the financial report. And we'll go to old business item A, the Tigertail Lagoon, Sander Island maintenance update from Mohammad Debiz from Hamasun and Moor.

Thank you, and apologies for being a few minutes late. The item is timely to provide you an update as we just completed the maintenance for the 2026. The update was is to discuss the conditions of the Sand Dollar Island and Tiger Tail Lagoon post-twenty twenty six maintenance and the additional work that we have to do to make sure that we use the 2026 maintenance to restore the functionality and vitality of the system as required by our permits and our compliances. And just to remind everyone that while our permit is for the restoration of the flow channel, the entrance to the lagoon and the berm, the permit requirements and the compliance require that we monitor the entire system all the way to the south end of the lagoon and make sure that there is adequate flow to the south part of the lagoon. So these pictures that we see here were pictures that was done These are older pictures.

This is not the right attachment. Is there another

Mine says it's January 25.

Okay. So let me go back. Okay.

I think he had some additional photos that he he provided after the work was

completed. So there's just so many things happening over the past two weeks and then the agenda is due well before a lot of our completion items were done. So everything looks a little bit different. So these are conditions, the conditions that you see here are conditions in the like in the middle of the project where we were getting the sand from the top of the sand spit to reinforce the narrow sections with escarpment. And you can see here the longest escarpment that we needed to address and the sand that you see here was the sand that was brought from the sand trap at the North tip.

And then also as you saw from these pictures, the amount of sand that it's in the from the south part of the flow channel to the south part of the lagoon was basically shoal to a level that was threatening, clogging the system, especially at low tide. And since we have obtained the permit modification last year to allocate a path for the flow channel to make sure that the water exchange is available. We added this to the effort of this year and you can see here the excavator just working its way through the central line of the channel where a path was determined to and permitted and authorized to clear the clog and make sure that the water exchange occurs at high tide and low tide. The area at the sand trap, as you can see in this picture here in the January was complete and graded. And the February, we did the vegetation control where we coordinated with Rookery Bay and with FWC in eliminating or removing vegetations that are above the allowed percentage in the bird habitat area and also rolling out all all what we can remove from the sand spurs that historically have been a problem for nesting birds.

So back to the south part of the system, we obtained authorization to include this as part of our flow channel as a connector channel between the North Flow Channel and the lagoon in 2025. And given the conditions of that section, we felt it was necessary to kind of create that passage for the water to flow to the South Lagoon. And again, this is a page from the permit modification that allowed gave us the authorization to do this work. And it's a channel that at the bottom of it, it's 20 feet with side slopes of one to three to kind of maintain the flushing and the sand was brought by trucks to kind of reinforce the protective berm that protects the entire system.

Mohammad, if I may, I think you may have misspoken. Want to be clear. You said to 20 feet. I think the width was 20 feet. The depth was

feet.

The Exactly like the depth was

20 feet. No, no, no, no. It's sorry. Thanks for the clarification. So the bottom width is only 20 feet out of a width that is over 500 feet wide.

The, is this 500, sorry, it's 100, 200, 300. So the width of the tidal flats is roughly 200 to 500, depending on the area where you are, and we're only dredging a channel that is 20 feet on the bottom that 20 feet wide. 20 feet wide and three feet deep. And the three feet is from mean sea level. So that means at low water, it's only two feet deep and at high water, it's four feet deep.

So thanks for the clarification. The only remaining item in the task that we had to do is to basically come back and till the beach before nesting season in April. So that allows us the time. So if we have another cold front that would come in the remainder of February or during March and creates additional escarpment, We'll come back with the dozer before the turtlenecking season and also the tilling equipment to till the beach to be in compliance with our permit as we plan from the beginning. And if Martin, if you can put the overhead projector, that would also be helpful to share post construction conditions.

Thank you. So these are pictures that were taken the day of demobilization after we kind of finished all the work. And as you can see that the area at the north part of our constructed berm is a very attractive border destination. Most of them are local borders from the city and from Naples that find this area an attractive area. And our interaction with all the people that were there were very appreciative of the effort to maintain this beautiful part of the coastline of Kalya Kearny.

This is another picture of the same area. And here is another picture that was Saturday, February 14. And also, the constructed berm is also a resting space for a lot of shorebirds and a lot of beachgoers and everyone that comes and enjoys the walking along the sand spit from the park to the tip, whether it's shelling or walking, all our interaction with most people walking the maintained sand spit were very supportive and very happy with the fact that this is a maintained beach similar to a lot of the beaches in Collier and throughout Florida, where beaches are maintained post impacts from storms and cold fronts. Here is a picture that would basically if Martin, if you can switch back to the computer screen. Okay.

So this is a picture of when we started the work, and you can see how thin the section. And to our fortune, the big cold front that occurred in the January, the February happened or I think it was the February when temperature dropped for an entire week. That brought a lot of wave activity and we were kind of fortunate that we have reinforced the sand spit prior to that. And at the this is during the work construction. And if we can switch back to the overhead.

Martin? Overhead for that. We've managed to kind of restore the widths of the the widths and elevation of the sand split and made sure that the back slope where we had a lot of water runs from heavy rains is also graded at a slope of one to five. And as I mentioned earlier, this berm will be tilled prior to turtle nesting season. One of the aspects that, as I indicated, was necessary to do in this project was to also maintain the water flow to the south part of the lagoon.

And if some of you may recall that during the planning and permitting for the project, there was a lot of issues with the water quality at the south end of the lagoon that the permitting agencies required us to put a gauge at the very far south and report water quality conditions and include in concept the connector channel, then later we authorized in 2025 to maintain the health of the entire system. And I don't know if yes, it's right here. And this picture shows the path of the connector channel that we managed to complete within our 2026 maintenance operation, and you can see how the channel meanders. And that meander is basically was as described in our permit modification to avoid areas that had seagrasses in 2025, and it was the central line. So we basically reinforced the channel that was originally trenched by water forces.

The our grading and our berm maintenance, as you can see, this is the that what used to be the weak side of the berm. And towards the end, there was no space to even drive a like the a quad or an ATV on it. And now there is plenty of space for us to maintain the berm and have the slopes in the on the back slope and on the front slope. And finally, the area to the south was also graded and escarpment removed even though it is outside of our constructed berm, but it was blended in and graded to the area where we have the main beach access and we have the main central beach in Marco, where we have a lot of beachgoers that use the park for access. And finally, here's the conditions in February of the bird nesting area.

You can see how we even though the you won't be able to tell that we had a dredging at the tip of the island as we managed to smooth the slopes. And as I said, do the vegetation control that is required by permit to maintain the area as required by permit. And here's another view of the entrance to the lagoon without any kind of steep walls or anything that would be that would seem unnatural. And on the backside of the entrance near Hideaway Beach, you see the boating activity at the entrance. So in general, I would like to just say that we're very pleased with how we were able to manage all this work for a limited maintenance budget.

The work authorization that we had was for the initial work to do the sand from the sand trap and reinforce the areas that had escarpment and grade the beach. With the addition of the connector channel, we managed to maintain it within, believe, let me look at the final quantities to for our work. The initial work was 7,000 plus $29,000 yards and our final was 11,550 cubic yards. So it is and that is within the original project plus less than I think it's probably 24% over the main amount. So I guess that's a question for Justin.

Do we need the Board to approve the increase in the approved? The original work was 156 and the final pay request will be we still have $11,000 to complete the tilling and the grading before nesting season, but the increase will be from 156 to 194.

Hi. This is David Tulsas. How's everybody doing?

Good to

see everyone. Good. Hi. So in my agenda packet, I have two scope of services, I guess, for Humiston and Moore, but I don't see what what Mr. DeVees is referring to

as

This far as is not in the agenda packet because this work was completed after this agenda was due. So this is after we did the volume calculation and we kind of did the substantial completion with the contractor. So I'm just reporting that the I

think what David is referring to is consultant work and you're referring to contractor?

No. I'm talking about the contractor, the

volume He was referring to

the That's still to come.

So there's so there was additional work done that that need that is related to the contract in association with the recent rehabilitation and maintenance work that was done?

Typically, you when you put like any kind of earth work or coastal beach nourishment work, have an estimated quantity and then the pay will be based on actual quantities. And the quantities could vary plus or minus a certain percentage before it requires pre authorization. Am I correct? Understood.

But in order to approve anything, they need to see the board needs to see the the amount that was original the estimate and then what it actually is, and then they can make a motion to approve the difference. But I don't see that in my agenda pack right now.

As I said, I said

I recognize the timing issue. I recognize it.

Yes. I I am reporting after the meeting agenda was due. Okay. And these are facts that we already have. So while I'm here providing an update, I don't feel like there is a need to hold off on this information while I'm providing an update.

So Okay.

And I think from public works perspective, what's the percentage that requires an approval?

Okay. It's 25%. If this is a purchase order, you can it can be increased by up to 25% more than the original purchase order amount. So 125% is the maximum.

If

it exceeds that

It doesn't.

Okay. So if it doesn't, then as the city attorney said, it would need to go to this board, get its approval. Once that's approved, as long as it's under the $200,000, we can schedule it on the city council approval under the consent agenda. But it needs to go through order But it's not a

change order. It's within the 25%

of the original k. But there's a purchase orders have a defined amount on them. Okay. Right? And and that's what the city issues. If it exceeds the purchase order amount and it's below the 125% total,

it

needs to go through the approval process. And the approval process, since this is a purchase order that was in excess of $50,000, it will require city council approval. But city council approval requires the tax district board approval first.

Okay.

Okay. So that means that this have to be discussed later

or Yeah. Mohammed, I think what we're what we're saying is you need to bring this forward at the March meeting for the tax district board approval, and then it will go through the city process. Okay?

Okay.

Thank you.

And then that's Thank you. That completes my date.

Okay. Any further questions or discussion? Great. And then I think you have two proposals from Terrell Hall Associates and Hamasdah Damore for first and second quarter services.

Martin, if you can piece up. Okay. So the first is the proposal for the environmental services to meet compliance requirements for the first two quarters of twenty twenty six for Trial Hall and Associates for a total of 33,230 thousand dollars Okay.

And the bulk of that is or a big chunk of that is the 2025 annual biological monitoring And report for 10 that will be presented, it's my expectation at by Terrell Hall at our March meeting.

March or April, depending on the because I think the report is due in March. Depending on where our meeting falls. Yes.

We'll be seeing that report shortly. Yes. Okay. All right. And so are there any questions on the Terrell Hall proposal? This is similar to what we've done in past years. This is all the environmental compliance items that we have. Okay? Any if I don't have any questions, does someone mind to make a motion on this? Make a motion go ahead. I'll make a motion to approve. I gotta go back to who it was. Terrell Hall and Associates invoice for $33,230. Alright.

I'll second.

Okay. Any further discussion?

I'll second it.

I think John already did. So we're good. John already did. So if there's no further discussion, all in favor? Aye.

Aye. Okay.

All right. Then you want to go on to the Hamasdan Mohr proposal?

UNIDENTIFIED Yes. And for the same period of time for continuing with the monitoring and compliance requirements for FTEP and FWC requirements and the physical monitoring as well as I think I have an item here that's separate, sorry. So that's for a total of $31,769 for the permit compliance items for the six months of 2026.

Okay. Any questions on this item? Okay. And I'll entertain a motion on this item.

Well well,

This is the professional services for Humiston and Moore. Yes.

I thought we were. Yes.

I I agree with that. Okay. You wanna make a motion on

that one?

Yes. If you would for this amount.

I'll make a motion to accept the proposal for 33 $31,769.

I second. Okay. Any further discussion? Okay. All in favor? Aye. Aye. Motion passes unanimously. Okay. I think that completes Item A under old business. Next up will be Item B, permit requirements for beach compliance and tilling, also from Mohammed De Bees, Hamasun and Moor.

So we have two different permits. The permit for Sand Dollar Island is as I indicated in the end of my slideshow that we will come back to as part of the work that is that we that was approved for the 2026 maintenance is to do tailing of the beach prior to nesting season in April. And that is included in the original work that was approved for the maintenance. The other permit compliance is for the Hideaway Beach erosion control project. And that work the work that we did last year was we imported some sand and we also recovered some sand and we did grading and restoration of the beach and took care of all the gullies and the low areas that were along Hideaway Beach.

And in years past, we were able, whether Michael or I, to explain to the agencies nesting activities on the beach and the trying to waive the telling requirements. This year, since we are already telling the beach on San Dollar Island and the equipment will be there, that gave us an opportunity to also tell Hideaway Beach, and that would help with meeting the compaction requirement as well as making the condition of the beach easier for raking and for managing the beach surface. The contractor that will be doing the work for Sand Dollar Island will be able to accomplish the telling for Hideaway Beach at the same mobilization for an amount not to exceed $6,000 And then at the same time, we will have to do some aerials and or drone aerials and documentation submit to AFWC for a total of $6,922 and that's another but that's the hideaway permit requirement.

And Mohamed, is That's that

a little expensive than it was last year, wasn't it, if I recall?

The I believe Michael was it typically used to be 20,000 when yes. But because it's in the same mobilization, and then we've deferred it the last two two

No, I'd pick on you for other things. I just want to note that we have a savings That's

You have no idea how much saving you have you've done. The amount of work that we just did compared to importing or to doing work with without the pre approved vendors and having the coordination that we do with contractors in the region gives us significant cost saving. And I can tell you with certainty that the unit rates of the work that is being done for the district is the lowest in all of the projects I know in South Florida. So as far as rates, we're lucky, but we're hoping that those vendors who have done the work before are able to give us good competitive pricing because they've done it before and they are available. And that is a luxury that you cannot guarantee.

But while we have it, that's why I think it is a good opportunity to kind of refurbish the beach and tell it to the 24 inches requirement, and then your rake will be able to do a much better job with a fully tilt beach. And if we again, if we time it together and the goal is the same. We need to make sure that all the beaches that we engineered and we maintained are suitable for turtle nesting prior to nesting season that starts in May 1, and we plan to finish this work before April 15.

Okay. Couple of comments, Mohammad. One, we had planned to do tilling last year, and then we didn't end up doing it. So I think this is a good opportunity with cost savings to come back and do this work on Hideaway Beach. I would echo that I think it's probably time because I was putting stakes into the beach in front of the clubhouse on Monday, and the beach seemed to be compacted.

And I'm not an expert, but it seemed that it might require Yeah. The tilling. And although different species prefer different conditions on the beach, we are required by the permitting agencies to ensure the beach is suitably fluffy for turtle nesting. So I think this is an a good opportunity to Yep. To take advantage of a good good rate and do the work on hideaway.

The only thing I would ask is to coordinate closely with me on exactly when this is going to occur so I can inform residents that it's occurring and also that we coordinate time of day, particularly around the clubhouse where there are, you know, there are chairs on the beach and so forth, and we need to be careful with this is a you know, if it's closer to April 14, it's a little less busy time of year, but we just need to coordinate for both safety and resident awareness.

Yes. I think typically, it only takes a few hours. And since we're doing two different sites in the same day, so I would presume that he will be on the beach whether it's hideaway first and then Sandal or second, we can coordinate that based on the operation hours and busy hours of the beach just club.

What I asked so we can coordinate with the clubs. If we have to to inform residents that they need to stay off the air in front of the clubhouse during certain hours, we can we can let them know that.

Yep.

Okay. Alright. Any other questions?

Along the same line, we've had some complaints from some of our members that we're going beyond the hideaway boundary again. And I don't know that we are, but they've told me that they thought we they were over the hideaway boundary and we were into some area that was a public area that we shouldn't be doing.

I think what people don't understand is when you obtain environmental permit, the permit dictates that you monitor the system and address any part of the system that may be influenced or impacted by your activity. So when we were permitting the project, and I emphasized that when I was making my presentation, the agencies looked at the whole system and then they realized that there is a south end of the system, there is a dead end. And they wanted to make sure that we are, as the permittee, are responsible for monitoring and having activities that will not degrade or influence the system in a negative way. So and that becomes a compliance item. It's no different than with the Hideaway Beach permit where we have to monitor the shoreline between Collier Creek and 6000 Building and report compliance on that and have triggers to provide mitigation if we impact the shoreline.

So it is yes, you are mandate your mandate is to do projects for your area. But with environmental permitting, agencies look at it in systems. And any part of adjacent properties or adjacent systems that could be influenced by your activity needs to be included. And since the lagoon is one side and water doesn't know any no boundaries, we were required to look at the health of the water because if the south part of the system is clogged and then it has high levels of bacteria, that will eventually leach into your system as well. So when it comes to public safety, water systems, it is not necessarily a hard boundary.

And then on the second side is we have moved beyond the that point when we entered into a partnership with the county where the county has been a willing partner to work with us, and they have funded in full, and I may emphasize that, in full the work that was done to restore the island after the storms. So it is not as hard boundaries as some uninformed members may think. And I think that's why our position here and your position is to have the right information and the right communications to your members and to the citizens at large because science and policy by themselves do not really satisfy everyone who's who doesn't have the full information. So it's on all of us to communicate what it means to have an environmental permit compliance and who is doing what. And the point that I didn't mention in my report, there was a lot of false information that was propagated everywhere with no foundation.

And whoever was reporting those information, whether it was to agencies or to or to local news or to whatever, did not have any bearing on what the facts are, and they do not refer to Justin Martin or myself as the project point of contact, and they just feel free to report false information. These meetings are public. Even though I only see one person of the public here, we've always been presenting what we're doing, how we're doing it, what permit authorizations we have to do it. And our information is out there, and I get reports and reporters who never pick up the phone to talk to Justin or myself to answer questions, and they make their own conclusions. If they have questions, please, we're here in a public meeting.

We're willing to answer any questions. But number one, don't put wrong information willingly because that is absolutely wrong. And then second, if you don't have information before you run into conclusions, like whoever spoke to Mr. Delater, they should seek the information, and we have that information.

What they're complaining about is their tax bill. And they're concerned that we're doing work that's beyond the scope of our of our of what we're supposed to be doing.

We're not doing anything outside of what we need to do. And I think also we need to emphasize that with our local agreements with the county, we are benefiting and the county is benefiting. The amount of work that you're doing now is in with the same order of magnitude, the same order of magnitude that the tax district was spending when they were only dredging the entrance to the lagoon, and it was not effective, and it filling in right away. And now because you're working collaboratively with other parties of the system, everyone is benefiting, and the benefit is reflected on the park visitors, the park, Hideaway Beach and the critical wildlife area. That critical wildlife area is the backyard of all of Hideaway.

If that area fouls, it's foul for all of them, and it cannot be recovered. So I think it is again, it's on me, it's on every one of you to make sure that we communicate why we're doing what we're doing, the cost benefit analysis that justifies what we're doing. And again, if you compare the unit cost for what the work that the district is doing compared to any work, any work in the state of Florida, I would bet anything that you will find any better rate. So I think I take that as we're not communicating well how we have done for this system and how we are doing things that should not gain us that kind of uninformed criticism. Okay.

And I'm sorry for

I'm glad I asked the question. I just asked the answer that Right. They're looking

Okay.

And still there are people watching all the time. Thank you. Are people watching what's going on?

Mean, emotional.

They're not here. They're watching.

Or we we have to.

We we need to make a motion on the the chilling.

We accept the chilling.

And say the amount?

Of $6,922.

Okay. I second. Okay. Any further discussion on the chilling? Okay. All in favor? Aye. Aye. Okay. Motion passes unanimously. Okay. I think that concludes our old business for today because we did the financial report at the beginning of the meeting. So we're now moving on to new business and the annual monitoring survey proposal from Coastal Engineering Consultants and President Michael Poff.

Good afternoon. Hello, everybody. Michael Poff, Coastal Engineering. So this is the annual monitoring survey. The task one is the permit required surveys as well as the data we collect for the supporting the Tiger Tail Sandar Island. It's the same scope of work we've done now for, gosh, at least ten, thirteen years. So we collect the data across all of the beach profiles. We do all the analyses. Linda asked us to also do an assessment of since the last time we nourished in 2019, go ahead and do basically a seven year snapshot. So we won't just do the annual trends that are required by your permit, but we'll also be doing a seven year trend to bring that back to you.

Yes, ma'am. Let me I just wanna make clear what what I discussed with Michael was we're always looking at the results of a survey compared to the condition of the beach post the last survey. And I really wanted to see what is the condition of the beach compared to pre the last survey Sure. Or pre the first or the most recent beach renourishment so we can kind of get a comparison. And then we can see year to year more clearly what's happening.

So I asked Michael to do that. And Martin, could you put up the page where it says deliverables? Great. Okay. Please continue, Michael. Sorry for the interruption.

Sure. Actually, I was gonna go through the maps if you wanted to.

Oh, okay. Cool.

Skip right there.

So Okay. Go ahead.

Ask a question, though. We're gonna compare to 2019. When did we read raise the beach to six inches? Is that gonna be considered in

That was 2019.

That was 2019.

Yes, sir.

Okay.

Sorry, Marlon. Go back to page two.

Sorry.

So go to page two. So this is the map of the permit required surveys. And because Collier Creek was dredged to put some of the sand on North Beach, it has to be surveyed as well. Next slide or next page. So

these

are the profiles we do for the Sandor Island Tiger Tail for tracking the progress of that project that Mohammad and his team used for the Sandor Island Tiger Tail project. And we do it all at the same time. We do it concurrently, we have a comprehensive data set. Next page. We collect area photography, again, for planning purposes. And here's the evaluation. So again, we'll we had to do by permit the '25 to 20 '6 trends, and then we'll go back and do the since the 2019 project, we'll give you all those trends and an overall snapshot. We'll compute the volume it will take to fill the template Okay. As well.

Right. By doing the survey, at the end, what are we trying to accomplish?

By doing the

to do extra work to bring it up to 2019 standard at the end? Or

Well, a couple of things. A, you're required to it by permit B, Linda asked for the snapshot of an annual basis so we can kind of see what's been happening. And then C, if we are thinking of doing a project in 2027 before the permit expires, this will inform that decision making allow us to do a budget for what's required to fill template. So it'll be a little more comprehensive than the reports I've given you in the past few years.

Thank you, Michael.

Next slide. Next page, sorry. Okay. So in planning for that 2027 and also in support of your joint coastal permit application, the offshore bar area needs to be surveyed. And so this is a map of the offshore bar area and of the extension that Collier County has added through the permit process, which is in the magenta purple color.

So we'll kind of cover the entire Ebb Shoal and also the pipeline corridor to the beach. That way in 2027, this information would be used for informing that decision, figuring how much sand is available and where we want to take it from, and then using it in the construction plans for 2027. Next page. And then an optional is the nearshore bar area. Last time we surveyed it, as you've heard me report before, while there is volume in the nearshore bar area, the significant majority of that volume is in the one foot over dredge tolerance.

So it's a very thin layer of sand. The contractor is required to dredge to the design template. And we provide a one foot overdredge because of mechanical and hydraulic equipment. You can't cut exactly precisely with tides and waves in the equipment. It has to dredge below the design cut. So we don't really have enough sand that's really easily accessible and affordable to do the project at this time. But we've put this in here for a couple of reasons. One is you've had to survey this every year since 2013. So it's up to you if you want to do it again now. You don't need to do it.

You don't have to do it. But we put it in here as an optional task in the event that, hey, let's take a snapshot. If there's a I don't even want say it out loud, but if something happens this summer that we don't want to happen, then you may say, Michael, pull the trigger and let's get the nearshore bar area surveyed and see what volumes in there, what changes occurred since that's last good.

And help in permitting renewal?

I don't think it will make a difference, John, because it's been so stable and so steady. Obviously, with the changes that occurred with the approach of Tiger Tail sand dollar. As Mohammed said, instead of spending money dredging this, you haven't had to. And so at this time, there's no need to permit it. I'm sorry, there's no need to survey it. But it will definitely be permitted for the future. So it's to be an optional task at a subsequent meeting. Or what we would suggest is, when you make your motion today to approve it, is authorize your chairperson in the event it's needed to go ahead and authorize Justin to have us do it for you. That way, if you're in the summer and you're not meeting, we don't have to wait till October to get it done.

And that's it.

So the choice is here to either authorize this now, but if it's really not needed at this point, to to leave it out and give the chairperson, me or whoever, at that point in time to the authorization to approve the amount shown here at a future point in time if we judged it was if conditions changed and we judged it was necessary.

Correct.

So You're recommending that, though? That's a recommendation on your part to do that? Go ahead and go with it now?

Our recommendation is wait. Wait. Keep it an optional task. Save the money. If you don't need to run it, then save the money. Or let's just say something else happens and you need us to do something else this summer for a survey, you can repurpose those funds that's already in the budget. So this way, it's in our purchase order, optional task requires a separate authorization, execute it. And so it gives you a lot of flexibility.

That'll be fine.

So we wouldn't necessarily say it was for the near shore borrower area. Just allow an optional task that the chair could authorize if it was required. If you could put up the summary task page then, Yep. The deliverables So then everyone can see all of the items and the amounts that are listed there. Not that one, the one before.

The set seventh page. There you go.

And the bottom. Yep.

That test score would be optional then.

Right. And so I think I thought I wrote this down here. Without without that additional task, the total is 65,588. And then we would have an optional task at the chair's discretion in the amount of 8,643.

I'll make

If I might, madam chair?

Yeah.

It's David. What I would recommend is that you have a motion show my face. There we go. You have a motion to authorize an amount not to exceed the $74,002.31 with the recognition that at the Chair's discretion, the 8,643 could be authorized and notice provided to the Board members if that's exercised.

Okay.

I'll make a motion to that. Second.

Okay. Any further discussion on this? All right. All in favor?

Aye. Aye.

All right. Any other questions for Michael? The only thing perhaps at our next meeting, we'll get further update on Collier Creek. Have you you don't have any more information at this point in time on any response from the army corps to the county relative to the status of Collier Creek?

Correct. I have nothing new to report. Due to my personal schedule, I cannot make the March meeting.

Okay.

But if I learn something new, I'll send it to you to share.

Okay. Yeah. Because I think the timing of when we do the work on Hideaway Beach will be be dependent on Sure. The timing of that county project if it happens sooner or later. And if it goes beyond 2027, then maybe we'll make a decision to do our own. But I'm still hoping that when we renourish Hideaway Beach, we can do it concurrent with the county's work at Collier Creek.

Have have we started the new permitting process here to renour? Yes.

Yes. We're actively working on that. Okay. Yeah. So we're preparing all the drawings.

Yeah. We'll update the drop date date or anything like that or it's just ongoing?

Ongoing. So goal is goal is to submit in March.

Okay. So that's what I was wondering. So your goal is to submit the new permit application Since in

I won't be here in March, if you could add in the notes. For the April agenda, we'll give you an update on application and submittal. And then I will get with you about the pre application meetings. We will get those set up for March. Okay.

Agenda, Highway Beach, permit renewal.

Our new business, Linda, had an awful lot of questions about what's happening with the golf course. The people see the sand stacked up all over the place. They want to know who's doing engineering and how we're have you guys reviewed the engineering for the golf the new the golf course being raised two feet. The the question is that people keep asking me is how do you how are you making sure that there's not gonna be flooding not gonna cause flooding when he puts his two feet of sand over the entire golf course? So I don't know. I'm assuming they got a Yeah.

Yeah. Yeah. I think, Dick, that is outside the scope. That's outside the scope of the tax district. It's the responsibility of the environmental committee. So if people are asking questions about that to you, they should be referred to the the Hideaway Beach Association environmental the environmental committee and the golf committee are responsible for that project. Where

are we at with our responsibility with the drainage line through the beach?

Can you turn into the mic? I didn't hear that.

Where are we at in relationship to the drainage pipe through the beach?

Yeah. That we covered at I think it was the last meeting when Tom Ryan was here. We have received the permit for that work, the association has deferred the implementation of that work until, I think, it was 2027 is what they're looking at from a budgeting prioritization standpoint. So we've done what we need to do, and it's now for the association to I

know a lot of people are asking me because I'm on this committee. Yeah. They're asking me what we're doing.

Yeah.

And so I I don't have the answers.

Right. So we need to just inform that it's beyond the scope of this committee. So it's not appropriate for us to comment. It's really they have to ask their questions of the association and the relevant committees for that.

As you know, they're gonna be doing some major excavating, and they're going to be changing the pipe sizes and they're draining it someplace.

I don't

know where it's going. I don't I don't know that.

Place that goes now.

What's up?

What's up? Any place that goes now.

Yeah. So but anyways, I wanna set this aside because this is beyond the scope of this committee.

Okay. That's fine.

So I think we completed your item, Michael. Thank you very much for the work you did to put this proposal together and to adapt it to our needs for this year. So that is terrific. And just see where we are. Okay. From here, that completes new business. And move on to item eight. Oops, I'm sorry. Our engineer from Hummus and Moore has a comment.

Just on the first on Michael's or CEC's survey scope. If I understand your motion correctly, does that budget allows for additional surveys that are needed because we may need an additional day of surveying for documenting conditions post construction. We use the July conditions as a preconstruction and I will need a survey that basically give us a few profiles to meet compliance in the month of March. So well that there are several items in Michael's proposal and I believe one of them was for extra services.

The the approval is for an amount not to exceed of $74,231.

Right.

It includes physical monitoring, the offshore bar area slash disposal area, and district and city support services. The optional is the survey for the nearshore borough area.

Right. So I think

Is that the only That's if there are additional services, then they need to provide an additional proposal with costs associated with that.

If you think you need additional survey survey in March, you need to bring bring that forward because that that wasn't included in Michael's proposal.

I thought I understood that the the by having it not to exceed and having the nearshore borough area that doesn't need to be surveyed, that budget can be used partially to address any immediate needs.

That that is true. But if I were to make a decision in the future that we did need to survey the nearshore barrier, then the authorization would be insufficient. So I I would I think you you can correct me if I'm wrong, David. We could use with the approval we did today, we could use some of that delta fund for a survey in March. But if we wish to maintain the ability to do the full nearshore borrow area, then Michael should come back in March to increase that amount.

Correct. Okay. Correct.

You following me, Michael? Okay.

And Michael and I agree on the sense that the nearshore borough area is not necessary at the current conditions. So it is just good to know what how much it costs to survey it. But the system has evolved or has changed into the current system where we have a full channel entrance to the lagoon that does not show in, which means the nearshore borough area is not really a viable option, while the offshore borough area, Collier Creek are the viable options for hideaway. And I just need

we

want to understand that.

If there are additional services that need to be provided outside of what the board approved, prepare the proposal with the costs and bring it back to the board. I think the chair has the authority with the current amount not to exceed to approve work up to that cost as long as it's related to the district's business.

Right.

But anything outside of that, you need to have a new proposal with those additional services and costs. Yeah.

I think, David, just I I just wanna be clear. We we did a not to exceed today. So if in if we want to use some of that extra money to survey the completion of the the project we just completed in in February, we could do that without additional approval. But if I want to maintain the ability to do a nearshore borrower proposal, which would then increase the total amount, then Michael would have to come back to us in March. Is that that's correct?

Right. And and I think if they if you change what you're using that money for while it's within this delta, I think you'd still need to just have an updated proposal showing exactly what work was done and what you're paying for.

Okay. All right. Thank you.

You're welcome.

My second point is with the update for Collier Creek. I spoke to the project engineer for the county on that project, and they believe that the permit manager for the Army Corps of Engineers is working on it currently and they expect to have their permit in a short period of time. The up according to her, the plan is to do the Collier Creek during the twenty sixth, twenty seventh season. So it's assuming that they're going to get the permit by November 2026. So it would be done between December and April.

Okay. So if that were to happen, that would accelerate probably when we might do the Hideaway Beach Renourishment from '27 or '27 to to '26, early twenty seven.

She also mentioned that as part of their plan, when the when the permit is imminent is that they plan a coordinating coordination meeting that would include the city and the district because not only we need to coordinate on where the sand will go, whether it's on Hideaway Beach or Sand Dollar Island. And also, need to coordinate access so that they can build the structure that is

Yes. They will have to access that area through Hideaway Beach.

Yes. So that is something that especially the 6000 building need to be informed about and coordinated with.

Right. Right. So it's a possibility, the net, that we could be doing the work on Hideaway Beach earlier than I had originally anticipated because we didn't know when they were gonna get this permit. We still don't know for sure, but it's looking like it may come up fairly soon. Thank you, Mohammed.

Okay. So I was moving on to item eight, staff communications. Do you have anything for us, Justin?

The only thing I have is just to inform the committee that the stormwater position, engineering position in public works is now vacant, and we'll be advertising for that tomorrow. Oh, okay. But don't have any further updates.

Okay. Thank you. I don't see any city councilor present. Oh, one more comment from Mohammed De Bees. Go ahead, Mohammed.

Just I think we discussed it last time when it was an intent to issue, but the culvert permit at South Point was issued by DEP, and now it's a fully issued permit. Okay.

Thank you. Okay. I don't see any city councilors present, so we'll move on to public comment. Do we have any public comment either in the room or online? Okay. Not hearing anyone. Item 11, next meeting, confirmation and attendance. The next meeting is March 19 at 01:30. Could anyone who is not able to be physically present please let me know?

I don't I I don't wanna commit right yet. I

have another obligation. So member Barto may be

be on

the phone. On the phone. Anyone else?

March 22. Is

that correct?

March 19.

March what?

Nineteenth.

Nineteenth.

At 01:30. So sounds like we're in good shape in terms of a quorum for that meeting. The next item is proposed agenda topics for the next meeting. And I have several at this point. Let me just make some notes here.

First of all, we'll need to approve the update to the 2026 maintenance contract from EarthTec, and that would be Mohammed De Bees, Hamasdun, and Moore. If we want to allocate additional survey dollars or do another survey in March, we need to bring that forward to the board in March. So that would be probably you, Michael. I know you're not going to be here for the March meeting, so you could have Mohammed cover that on your behalf.

For the record, Michael Poff. So, yes, it'll be a one day survey. It'll be a very reasonable number. And so you you've seen our survey proposals before, so I don't need to be here for that for you to review and approve.

Right. So, you can provide that in in writing, and Mohammad can speak to it. Okay?

Absolutely.

And then at least temporarily until we hear that it has to be deferred to April, I'm expecting the annual biological monitoring report from Terrell Hall and Associates to be on our March agenda. And if for some reason it can't, that will be on April. And then I also would like a review of the 2025 mangrove planting work that we did that Terrell Hall coordinated. And I'd like to understand recommendations for any additional plantings in mangrove plantings in particular, but plantings in general in 2026 to protect our shoreline. I I personally kinda wanna lean into doing more versus less relative to mangrove planting and recovery.

So I'd like to hear what Terrell's assessment is of the work that was done last year and what they recommend for this year, if anything. The management plan that we reviewed at our January meeting, I'd like to see that in fairly final form presented at our our March meeting. If there's any further update on Collier Creek, we should have that. And it sounds like we may have a lot at our March meeting, but I may have mentioned at the last meeting that Mohammed took me on a tour of Pelican Bay and Clam Pass and the work that they are doing there. And at some point, I think it would be helpful to do a presentation on that for the entire board to understand the kind of things they're doing there to protect their shoreline and preserve their their mangroves.

So it doesn't have to be March, but I think that would be something helpful for the board to understand. And then I will check with Denny on the communications plan. I don't know if he'll be ready to give us an update then or whether that will be April, but that's the other thing that I have as a possibility. Does anyone I know that's a long list. Does anyone have anything else that they wanna discuss? Excuse me?

Officers being reimported?

I I'm trying to That's April.

That's April?

That's April. Yeah. But thank you for reminding me.

Linda, I I have a question on the plantings. Yeah. I'm talking off to Pitney Gary.

Believe that's what

you're talking about.

Yeah.

I I thought we're completed with full plantings. Is your request do we need additional plantings to what we do?

Yeah. I want to think the report from Terrell Hall last year recommended some mangrove plantings that we did and paid for and completed, and some other plantings that were off the beach that the association paid for and did. There's still an area that is just south of the picnic area where there was but on the hideaway shoreline where there's mangrove damage. So that doing, we're and of to do. Natural mangrove recovery I have no

problem with that. I I I was under the impression it was completed.

It was. What what they recommended was completed. And what I'm asking is for them to give us an update on how those plantings have worked out and how the natural mangrove recovery has occurred. For example, on that point just south of the picnic area where you can't walk any further, I was down there the other day, and I see new mangroves, not just little shoots, but actual green mangrove plants coming back up. So that was a good sign that there was natural recovery of the mangroves there.

And we also talked about maybe additional down there for storm surges. Did we ever come to

a conclusion on that? Additional plantings?

Well, additional plantings or additional protection from storm surges.

Yeah. I I don't know what additional protection would be, but certainly this

We're looking at alternatives.

Yes. Yeah. Right. Right. And that that's not a Terrell Hall. That's part of our long term strategies work. Yeah. But that's exactly why I wanna reevaluate the mangroves to see if there's some additional plantings that are needed now that we're a year post hurricane to see whether that makes sense. So I'm looking for Terrell Hall to give us an update on that. Any other topics that people want to bring up?

Okay. Any other committee communications? Anything else that people want to bring up? Okay. Then I will entertain a motion to adjourn.

I'll make a motion.

Second. Okay. All in favor? Aye. Thank you all very much.

Thank you. Have

a Thank good you, David. Thank you, Steve.