Public Works Committee - Regular Meeting

Um, oh, tell me when you're ready. Just a second. Go. Okay. Thank you. We're going to go ahead and call um the public works committee meeting for February 24th uh to order this evening. Um if there's no objection, we no need to accept the agenda as it um as it stands. We've got a minutes. We've got both uh A and B and u I'll need a motion. So move on both A and B. Okay. And um what's a good question? Mr. U

thank you Martin. I couldn't think of my I was just going to say Mr. Mike Mr. Martin um was involved uh in not a record or anything but he was with work related. I I assume it was work related in Clarksville today and he's going to be absent u for this meeting. So, I'm going to second your motion on the minutes. Um, any discussion on them? Hearing none, is everybody a ready vote? All in favor of public works committee meeting uh minutes for the 18th of November and the February 10th. Signify by saying I. I. All oppose. It passes unanimously. And I'll sign. All right. Okay. about to lose my voice. I don't know why. Okay. Citizens comments here. Does anyone have any uh comments they want to make that's not on the agenda or something that's on the agenda? Um because what I would say is if it's on the agenda, I would suggest that you wait until at that time of the agenda to discuss it. Hearing none. Good. Um, okay. We're going to go ahead and get the ordinances and resolutions done fairly quickly, it looks like. Um, we'll go with a reading of resolution and resolution to apply for the local parks and recreation fund grants for various projects in the city's parks.

Stephen, will you these two down? Certainly. So, moved. So, second discussion, Andy. Uh, I'll go over, this will be the probably third time I've gone over this, but I've kind of cut down this packet you have. Um, the LPRF grants are out for application in 2026. They have about $30 million to divide up at the state level. Um, between potentially 90 applicants, it looks like how much

they have about 30. They get this money at the state from when houses are sold. There's a fee in there that goes towards parks at the state level. And uh when the housing market's good, they have more money to give away. When it's not slow right now, they have a little less. So I don't understand that. I don't either, but that's how that's where it comes from. So it's a tax somewhere built in there when you when you do your sell houses or something. part of that money goes to the state for them to invest back in local parks. Okay.

So, I always I did not know that myself until a couple weeks ago. Um for this application, I went to the mayor and Jesse and I asked A do you want us to apply, B, uh for what kind of projects do you think and C for how much? It is a 50-50 match and we came up with uh a total of 3.5 million in projects of which we would be responsible for 1.75 million. On page two of the handout that I just gave uh you guys lists the four parks and the projects that we would be looking at. LED light conversion in Drakes Creek. Uh paving all of Sanders Ferry Park within the park, including the parking lots and the little access roads to the shelters. uh LED light conversion at the the baseball softball fields at Drake's Creek and at Volunteer Park, converting the grass field that is there now to turf and completing the walking loop that goes around the field. I kind of explained the park board last night. These are all projects that would be easy to complete because you're not working with a bunch of multiple vendors or contractors. They are easy to complete and they would actually I'm not saying we would be able to cut our budget by doing these projects, but it would reduce our maintenance time on things like changing out light bulbs, mowing grass, and it would also increase playability across the board for all our sports uh leagues that use these, which is multiple leagues. And in terms of the community walking at Sanders Ferry, boats driving in Sanders Ferry, and people walking at Volunteer Park, we have a lot of people, believe it or not, that walk at Volunteer Park. They drive in there or walk from neighborhoods. They walk underneath the hockey rink pavilions and they walk uh use the restrooms there a lot. It's interesting.

So, that's that's my presentation. Uh if you have any questions, we would not know if we would get if we get this until May. We would not get under contract until late 2026, early 2027. Uh projects probably would not start until early 2027 at the earliest. Write that down right away. Um so, okay. This So, do you do we send this in? It has to obviously go to Bulma first. Bulma has to um vote on a resolution to authorize the staff to apply. That's what the resolution is

in front of you. Okay. Got it. It went to the parks board first and now here and then on to B. And I'm assuming the parks board was Yes. They they were recommended favorably. Okay. Good. Mhm. What um have we ever tried to We've applied for this grant before, hadn't? We've gotten several of these grants. We currently have two that we are working on that we're in the middle of doing construction on for multiple projects. All right.

We've been very successful um with these applications. and the state um at the same place where I learned where the money comes from, they kind of let us know that they appreciate the way that we use these grants to attack uh deferred maintenance items, right? Because that helps several things. Okay, Mayor, do you have any um comments?

So, the our match, most of it, if not all of it come from PIP. All of it come from PIP. Uh what's nice about that is that it's a it's a 50-50 match. Whereas if we use PIP just for other projects without any grant, there's no match. Then obviously with, you know, most grants, it's not 50/50. Um so this is this is a huge opportunity for us. Okay. Um Auburn Robertson, you you're good. Of course. All right. So, in in your handout, uh you you don't mention the $100,000 for Durham Farms or duty. Is it in here? And I'm just not seeing it.

Current $100,000 for Durham Farms. Not sure what you're talking about. Uh in the budget, the application that we received in the report, $100,000 of park master plan for Durham Durham Farms. Yes. Yes. that would be included in that. Okay, it's not in here, but it's included in the included in our pro in our design when you see architecture and design that would be included within that number. So, uh, how long does a master plan, we're getting ready to do another one. How long, what's the, uh, age? They, that has changed since even I became parks director. When I started, they said you had to do it every 10 years.

Yes. Uh, T deck or now called the office of outdoor recreation to apply for these grants, you have to update it every five years. So, we're in the fifth year. of ours right now. So, the update we're doing will get us through another five years.

I told uh at our workshop last night, master plans are awesome. We have used ours to guide us in many upgrades and to fall back on it when people question, you know, why' you do that or why didn't you do that? It helps because we got community input. But sometimes things like flag football pop up out of nowhere that was not on the radar in a master plan five years ago with 150 kids now had 700. So we had to scramble around and do things like add lights to fields that we didn't even know we were going to do. Yeah. So it's got use dictated some of those outside of the master plan. But it is helpful.

Yeah. So from my perspective understanding the traffic on Drakes Creek, uh I could not support expanding the parks out there until we do something with the infrastructure. So, I have I want to be convinced that the $100,000, even though it's only 50,000 to us, is a good spend of public money because I I don't I I don't think we're going to do anything within five years and then we're going to need a new one if if if the duration on plans are five years. So, I I need to be convinced, staff, that spending $100,000 is is a good spend, but I don't think we're going to do anything on parks out there for at least 5 to 10 years.

The the plan out there would be good forever. The the master plan for our whole parks is what you have to update every 5 years. But to figure out what could go out there and how you would even access it, what what we need out there, what we don't need out there, that that's good for effort. Can I mention something? That makes sense.

So, we talked about asking money for something specific at that park, a bridge or grading or something like that, but it didn't make to us it didn't make sense uh doing that without a master plan. What's what's nice about the master plan for that park is then when the next round of grants are available, it might be, you know, it might be three, five, seven, 10 years, then we can go to that master plan for that park and say this is what we need next and it fits within the master plan for the whole city. Okay. Okay. Let me ask another question. uh on the funding of these our portion the 1.7 million. You say it's coming from the PIP.

Mhm. Uh and we've used the PIP for these matching grants in the past. In fact, the current year we've we we've used six million of it, right? Six million of the PIP for for the grant for heritage. Heritage. It's budgeted for that, but you don't you it's revenue and expense. Okay. Well, how much then of that? All I see is on the PIP for this year, 6 million for parks. How much of that is actually going to be drawn from the PIP? So, I think that's a 50%, right? That LPR is correct. Both both that one and the 2025 LP.

There's the revenue on the other side of three million. So if we're showing a six million in expense for LPRF, we also show three million in revenue for the LPF. I didn't see that in the PIT breakdown, the revenue on that. Okay. So that I I thought that was the situation, but it wasn't clear from the graphs that I saw. So the 6 million this year, we expect after it's completed, is that when the state pays us? You actually submit it as you go. So like if if you spend $500,000 on engineering, as you pay those bills, you submit for reimbursement.

So actually this year we're going to have $3 million more in the PIP than we expected. Is that right? Because we're going to get reimbursed 50% of that 6 million. Yeah. Yeah. But when they reimburse us, if the money didn't come from the PIP, it's not going into the PIP. But so yeah, but the money did come from the PIP. the six million or that's that's what it shows. Yeah. And some of that too, I think, was land match as well.

With the 2025 LPRF, we had a $2.3 million land value that on paper you have to show as as an the accounting on it is such you have to show it as a $5 million project. 2.3 in land, 1 whatever, 1.2 two in city match cash. So there's a lot of there's a lot of on paper revenue and expenses that's not actual dollars. Our our spend at Heritage Park was all land value. So that there was no cash for Heritage Park on our part. Then why are we showing 6 million in PEP going for that?

Because you have to show it on on the books. You'd have to ask Tamara that question. But my understanding is you show these things on the books as a total value of a project in order for you to get reimbursed at the half of the project. So it's likely that not only will 3 million be reimbured to the PIP, but even more since we use land for the equity or for the equity uh for the for the grant. I I no I'd like for the staff to get me an answer on that. How much do we expect after reimbursement will be left in a balance of the pit?

So in heritage park for example it's I think the total is actually 3.38 million. Okay that was the value of the so that is the amount of cash that we will get from the state. We have to appropriate though 3.38 million on the front end and pay all those bills. Understood. And then it comes back to us at 3.38 million. So Heritage Park is a in the long run a wash, but on the front end you're going to appropriate 3.38 million. So when are we going to reconcile that? I I can't answer that. Okay. Like that probably not for two years until it's finished.

Okay. So that's a then we had a 2025 LPRF where we had over 2 million in land value and 1.25 25 million cash. So on the front end, we had to appropriate a total of 3.3 million. That that's where you're probably getting to your 6 million appropriation. Yeah, it's But we're getting back we'll be getting back the 2.3 million for land and half of the 1.2. So, uh, one other question. Okay. I I'll I'll wait to get that information from Tamar. Uh cuz I want to understand the flow of money in and out,

right? And what the balance is and and I'm I'm confused right now. Now, my my question is a strategic one also on funding. Bulma just approved impact fees and part of impact fees are going for parks. Can the monies some of the monies that we put upfront for this grant through the PIP be reimbursed when impact fee monies come in for the parks? Can it flow back into the PIP? Because basically we're doing this because of growth I would think.

Correct. we can get more play, you know, with turf, you know, more kids can use it. So, it's all it's all with financially. I'm not the finance person, but I'm not a I'm not sure you can take money that didn't come from sales tax and put it in your PIP fund, but I'm not 100% sure of that. But you you you bring up a possible idea is that if in the next year or two years we have some money from impact fees in the park fund. Yes. Let's spend that money versus the PIP money. Yes. If you can do that. Yeah. Yes. Yeah. I just just Yeah. Yeah. I know that the impact impact fee money is going to trickle in slow. Yeah.

I expect. Let's let's keep that in mind of Jesse and mayor h how to use that to retain the PIP monies for other things because PIP has fewer restrictions than impact fees. Yes. Yes. And and parks, it's my understanding impact fees can be spread out all over the city. And so, uh just be thinking of of that possibility. Do you need to amend this to say pit and the language of the impact phase. Yeah, the enactment part doesn't doesn't specify that. So,

and this is a bunch of Yeah. Okay. Okay. So, we just need to leave it. we don't need to amend it. I cuz I would suggest that we would until we get a a really a positive or a negative answer, you know, whatever it is either from Tamara or um I if I can I want to go back to your question about Durham Farms, too, because

when I think we updated the application, I'm going to verify this. I think we updated the application actually to take that out because of some of the y'all's comments in other meetings. I think because this this budget on our presentation, this was the budget you were citing is a staff report that was made in February when we were in the planning stages. This was updated in within the last month. So, I want to verify that before we get to Bulma because I know I I see your concern on that. I mean, I get that. I I just don't think I I think it's pie in the sky.

Well, I mean, it it it probably is pie in the sky, you know, just and the traffic is a concern. Yeah. But let me let me verify that. Well, can you verify that by tonight? By tonight? I mean, we're voting on it. Are we voting on it tonight? No. Okay. Okay. Yeah. That that that that'd be good. And get uh Andy, once the LED conversion, will be would will we be 100%. No, give me give me a ballpark. I'm going to say 75%. I think we'll still have two three about we'll have about six baseball, softball fields, and back soccer to go. We're almost there.

We made a major dent. Okay. And uh what about turf bills after this if if we do this? My my my personal opinion, this is me personally, okay? I'm I'm taking my parks director hat off personally. Take your hat off. Well, I'll take it. That's a small hat. Um if you ask soccer players, and we've got one sitting right across from me, they like to play on the grass.

Yeah. But they also, a lot of them in soccer, rugby, lacrosse, flag football, like to play and practice year round. Now, that being said, having two turf fields that are full size, one in one park and one in another, yeah, greatly helps us alleviate a lot of issues with year round play. And at most, I could see suggesting one other one, maybe at most. Okay. baseball and softball after what we're doing right now, maybe two or three more and and that'd be it. Okay?

Because you also have to realize at some point 7 to 10 years from now, you got to replace all those. And if you start piling them all in at the same time, every you know, you're going to be hit at the same time to replace them all. So that's something to consider, too. Now, now mayor might say something different about the turf athletic. Now, if we built a bunch of turf fields, would we have people coming in here from all over the country wanting to use them? And would that be bring revenue? Yes. But my opinion, to address our local needs that help us with our leagues and our residents the most, we're we're about I would say one more at the most.

The only thing I'd add is you want to reach that balance where um you have enough turf fields that you can you can use them in bad weather. And what that helps with, it helps with the with the high quality of our grass fields that they don't get played on. So we don't have to do major work on it every you know say field three hit soccer, you don't have to do major work on every 12 to 15 years because there's no more grass on there. Um but you don't need the whole complex turf.

So that also has a negative impact on little kids. Little kids is you they need smaller fields and smaller lines and the turf you once the lines are there. They're there. I didn't think about that till you said that. Alman Berdorf, do you have anything? I know you're you know No, I've been taking notes. This is quite interesting and I'm interested to know more about the impact fee to PIP con conversion. Conversion. Yeah. Yeah.

And I assume tomorrow night we're going to have a opportunity to talk about this grant. Is that right? Tomorrow night is a analysis of the whole parks department strengths, weaknesses, opportunities, and threats of everything. Tomorrow night is part of our master plan process. Okay. You can talk about this grant all you want. We stayed till midnight. No, we can't. Sorry. I'm sorry. 10 at the latest. I'm I'm done. Okay. Uh any further discussion on the resolution 20 2602 which is uh the resolution to apply for the local parks and wreck grant for various projects within the city.

So my only thing do we need to take out the 50,000 or the 100,000? It's not in there. I'm I'm I'm almost positive it's not in there. Is there is there somewhere else that we could use that grant for in the parks? I think we have factored we have maxed it out in this list in this packet. So because if you look if you look at the staff report and then you go over here we actually increased the budget for the um walking trail at Volunteer Park to make sure we had enough for that compared to what's in the staff report. Okay. It balances out. Okay. Okay. Well, then when you go uh but I'll confirm and let you know before

and then if we need to make any kind of amendments to that then just please let us know and and of course we'll we'll let you know. We'll ask you again about that. Um just to make double sure that we you know if we need to delete or even add something. Yeah. I think I think we'll be in good shape. Okay. But I'll let I'll confirm.

Okay. Thank you very much. U any further discussion on the motion hearing? None. Is everyone ready to vote? Okay. Does anyone need the motion repeated? Hearing none. All in favor of the resolution 20262 signify by saying I. I. All oppose. Passes unanimously. And then that'll be in two weeks to the board of mayor and alderman. And then check I'm going check with All right. Uh number two, uh the reading reading of resolution 202607, which is a resolution authorizing the mayor to execute an agreement for the inline hockey uh supply vending machine in volunteer park at Airhead.

So moved. And I need a proper second. Mayor, do you have anything to say about that? Um I I think it's worthwhile. I wouldn't be sponsored if it weren't, but Annie should probably give you some background on it. All right. Um, the nice lady right behind you, the resident that brought this to the parks staff, right? And, uh, brought the idea to us and we took it to the parks board and I could probably let her tell all about how she has to go buy extra skates and pucks and things at times. So basically you're talking about putting a vending machine for hockey supplies at the hockey rinks. Okay. Danny, you have any other do you have anything to say on that?

Sure. I think Andy gave a great kind of overview there, but really my um my husband and I are taking on this venture together and he's at work with the kids tonight. So sorry he couldn't be here, but um lifelong Hendersonville resident. He's a member of the HIA and my hockey league there. Um, and what we see a lot um, at games and practices and tournaments is folks using sometimes eyealkie pucks instead of inline pucks, which can cause damage to the rinks. Um,

people showing up without proper safety equipment, forgetting mouthguards, um, broken helmets, things like that where they just don't have access to stuff on site at the rinks. Um, so obviously we just talking with the hockey community there about, you know, how can we make these things easily accessible, we looked into the idea of a merchandise vending machine on site at the hockey rink. So imagine a vending pro shop, if you will, where people can have access to proper equipment to kind of preserve the uh rinks there and um the longevity of the rinks and make it safer for the kids and adults that play on those rinks all the time. So, if you show up and you buck the wheel, instead of continuing to play and risk getting injured, you have access to fix your equipment there on site. So, pretty basic. Um, this is our first machine. We're not like a huge conglomerate doing this for Hendersonville residents. Um, we'd love to see this be successful and maybe something we can offer to other parks in the future, but uh we'd really love to try that here in our hometown just to provide that access to the players here. It's a little bit niche, but um we feel like it would be from our feedback we've had from the HIA guys um that it'd be something that'd be very valuable.

Well, after watching America defeat Canada, I wonder will you be able to purchase teeth? Good idea. That's good. A dentist to sponsor. Yeah. So, will the kids actually buy tape instead of stealing from each other at this point or that's Yeah, maybe if we make it enough. Yeah, sounds good. Y'all going to air fresheners for their bags? We need Yeah, we need a We're gonna have a QR code for you some good stuff already.

All righty. Any further discussion on that? Okay. Uh do you have any does anyone here have any other discussion discuss on that? All right. Uh, is everybody ready to vote on resolution 202607 resolutions and authorizing the mayor to execute agreement for the inline hockey supply vending machine for volunteer park at Airhead? Uh, there's been a proper motion and a proper second. Any further discussion here? All in favor of the resolution 20267 signify saying I

I passes all oppose passes unanimously passed and that will be on in two weeks to the board of mayor and alderman. Okay that it's Oh, you're very welcome. Thank you for uh uh bringing that the um grant towards and uh and um it was good to see was it Willie Gilly on Facebook. Yeah, he's ready. Yeah, he he is think he's a superstar. He is. He He's very popular, man. So, you're going to have to start putting him on there all the time.

He's big on Tik Tok. He's a cute He's a cute Now, what is he? A poodle. He's a miniature snouse. Mini sn. Okay. Yeah. His mother get doesn't get his haircut like Well, no. Well, he's he's a very handsome young man. So, give him a hug for me tonight when you go home. Oh, be asleep by the time I get up. All right. Um, I tell you what, we're through with our ordinances and resolutions tonight. We're on to other agenda items. And before that, I want to say Dana, thank you very much for bringing that up and you don't have to stay here unless you want to get politely. Excuse myself. I understand.

Trust me, I understand. Okay. You're very welcome. Anything we can help, please let us know. Andy, behave yourself, brother. Yes, sir.

Okay. Um, what I would like to do, if there's no objection, is under agenda items, I would like to go ahead and and discuss because I think this is the one that we're going to have to have some, you know, to discuss to let everybody know exactly what's going on. And that is item 11 discussing regarding the renaming of the road of Riverwood. And hearing none, we're going just go ahead and move that item to right now. And Mr. Evans, if you want to come up here and sit with us, it' be great cuz that way we don't have to I don't have any. And uh Oh, that's okay. Um what is it? Just don't call me late for supper or something like that. All right. Um so um at this point it doesn't need a motion or a second, but it will, but right now this is just a discussion under other agenda items. And uh so Mr. Evans kind of let us know um exactly for the record. Um I think we all know but for the record we need to know um to tell us about what what is happening out there.

Okay. Well, thank you very much for the opportunity to speak. Yes, sir. I I know that two of you, Mayor Clary and you have been out and looked at it and I think everybody concluded that it's a mess. Uh why am I involved? Well, my driveway is the first driveway on Cumberland Drive. Mine should be the lowest number on Cumberland Drive. Okay. Well, it's 155. Well, my neighbor next door to me is uh it's uh I believe he's 54.

Okay. and his property faces Cumberland Drive, but his driveway is down the little extension on the end of Riverwood. So, uh, I have spoken, first of all, I went to the county to see if the county owned this little strip of land. They said there's no record that they've ever owned from back before city annexation. Okay. Uh, also the sewer people, uh, when they put the force main sewer back behind our houses next to the lake,

they tried to determine who owned the property and, uh, they couldn't get an adequate answer. So, they wound up putting it on, uh, an easement on my property. So, it's that piece of property. Nobody's ever claimed it, but it is on a on a dedicated uh, plat map from 1954. It's the Martin R. heard his subdivision and I had a copy of it, but I think Lance has got a picture of of what I sent him. At that particular time, this little additional section of of Riverwood, uh, was called McDonald Road because the McDonald Farm, Old McDonald's farm, if you will,

was down under the lake. It is now down under the lake. At the time, uh, this was a little extension of the Martin Curtis subdivision that that got down to Macdonald Farm, right? Well, since then, uh, Larry Flatt and previously, I beg your pardon. What's her name? I never promise. Lyn Anderson, uh, built a house down there. Now, Larry Flatt lives in it. It's, uh, it's a Cumberland Drive address because it faces Cumberland Drive, but the driveway is on a little side square. He gets his mail on Cumberland Drive. Okay. If you look uh down beyond him and on the opposite side of this extension of Riverwood Riverwood, you have the Revvis House that has been there for over 50 years. Yeah.

And it is 94 Riverwood. And if you look back up toward the intersection again, you have a new house that has just been built that has been assigned a number uh a Cumberland Drive address, and it's on the opposite side of the street from the Cumberland Drive address that Larry Flatt has. And if you build a house at 100 Sterling, which is on the corner of Sterling and this Riverwood extension, you will then have uh at least three and well, you'll have four different addresses on the little street extension. So, it's a it's it's a mess. And we can kick the can down the road and not do anything with it. Uh or we can we can figure out a way to do it. I went first to the county, then I went to the city. the city says we can't name a street that isn't ours. Uh then public works said that well the street doesn't meet the city's standards as none of them did in the Mark Curtis subdivision when it was dedicated in 1954. Uh those people have been paying taxes down there ever since the city's been incorporated. They've never asked for anything on that street and they're not asking for anything to be done now. Uh they're simply asking to get the street named. If you look at the street sign, you can't quite see it. It's over on the

uh Yeah, that's the street sign. The people in the White House, that's a new house and they've been named Cumberland Drive. Uh by by default, uh Mr. Guthrie, is that his name with the with E 911?

Yes. Yeah. M uh he's been out there and looked at it with me and uh he said, "Well, what we try to do, we try to uh put the street addresses on the street where the driveway comes off of the street for E911." And I said, "Well, okay, but every other corner lot we have in Hendersonville has a driveway that comes off of the street that's different from the way the house faces." So, I I couldn't get any conclusion out of that. So, uh, uh, basically I'm looking for somebody to do something. Everybody has basically pointed their fingers opposite ways at this point, and I'm looking for a conclusion. Right now, I've got the free pest control service at my house because I'm the first driveway uh, on Cumberland Drive. But that poster board sign there, those are the people that were supposed to get the the pest control service because they're the lowest number on Cumberland Drive. Okay.

Well, who would think that Cumberland Drive is at a right angle with Cumberland Drive when especially it goes directly on off Riverwood? If you look at the street sign over left, just by the blue marker, I don't think it'll go over there, but the street sign shows it as Riverwood. If you have a street sign that's that has a an arrow on it, that means the street starts there and goes the direction of the arrow. If it doesn't have an arrow, it simply means that the street continues through and see if you can There it is.

Uh it it doesn't denote whether it's Riverwood or anything else. And that entire intersection there, nobody knows right now what that square is between Cumberland Drive, Riverwood, uh uh Sterling, and then that little extension. Nobody knows which street that square is, but it only stands to reason that if you have two streets intersecting left and right, and you have one street that goes straight ahead, it should be an extension of Riverwood. But nobody's asking somebody to go down there and pave it. Nobody's looking for uh anybody to resolve any problem except that uh we need to appropriately name the street so that these folks can uh can get their mail. Uh they've got we've got if you look on the left corner looking at this particular diagram, there's three different mailboxes.

Uh one says Sterling, one says Cumberland, and then the other one uh says Riverwood right over there. Those mailboxes to the left. Now, it's only there's only one now. That must have been before they fixed it. So, there is something worth mentioning is that this lot that we're looking at right here looks like something's going to happen there. Yeah. Yeah. It's it's it's 100 Sterling at this point. That's its address. Sterling Drive goes to the left. So, it's 100 Sterling. They're not going to build down under the road. They're going to put their driveway extension. We may have Sterling Drive actually on Riverwood as well. Are there other lots

street alley? I guess we'll call it. Are there other lots to be sold? There is the planning has been talking to the Revis family in the back. The parents have died and the heirs have it. There are three lots back there now. Uh they they I guess they could be grandfathered, but bottom line is the Revvis family is looking at tearing down one house and building back two. Where are the utilities up that alley that serve those homes on on that? Do we know the sewer is directly behind between the houses and the lake. The the power lines go directly down that street. Okay. Or alley, whatever you call it. Uh there is

horse lane sewer. There is no gas right there. There's there's gas over about oh maybe 150 yards to the left. What do the property lines show on the right side where that row of trees is? Uh it it's those are on Larry Flap's property though. Does his property go all the way to the alley? Not quite. Uh it is a 40ft rideway as I remember. The road is a foot 40ft rideway. Yes, but it's dedicated 40 ft. But the road is only about 12 feet wide.

The pave the pavement was done by the Revvis family back in the day. Uh it's old. It's very old, but they did they did the paving themselves. And frankly, when Lyn Anderson lived down there and the Revvis family, they were happy to have it be a private drive. Yeah. Uh but at this point, you've got the new house and somebody has said connect onto this street. Well, basically that street, if you want to call it that, if it doesn't belong to the city, it belongs to the people that that the street. So, nobody asked who could hook on to it, who couldn't. So, what do the people give as their address down that alley?

Okay. The one on the, if you turn it back around, the one on the right side of that little alley there, if you want to call it, that is a Cumberland Drive address because his house faces Cumberland Drive as it begins and goes to the right. Okay. The house at the far end of the road and to the left, yes, is 94 Riverwood. And then the house, the White House, that's the newer house is 135 Cumberland Drive. So by de facto, the people that move in there are using Riverwood as an address. No, they're they're using what E911 tells them to use. E911 at this point has by default named that little extension Cumberland Drive.

Okay? because that's because the f Larry Flatt on the right, he faces Cumberland Drive, but his driveway goes in back on that street. Therefore, E911 says that that must be Cumberland Drive. So, when they named the the street for the White House, they said, "Okay, if that one is Cumberland Drive, this is Cumberland Drive." Then they sent 94 Riverwood a letter and said that he needs to change his address to Cumberland Drive, but it's not Cumberland Drive. Yeah. So, they only get their their mail out Well, one of them on Cumberland Drive and the others from Riverwood and the other Cumberland Drive have their mailboxes actually on Sterling. Jeez.

So, it it's a all anybody's asking you to do is name it Riverwood and then everything is under control at the moment. There's nobody is is bouncing up and down to get it paved, maintained, changed or whatever. But I talked to Mr. Guthrie about this A911 and he said if it's the city's wish that this be Riverwood then we'll call it Riverwood. He didn't want to use two-digit identifiers. He wanted to use three-digit. So that's another reason he used Cumberland Drive because 100 Riverwood is that first lot on the left there. So it has to be below 100 going back down the other way. But he said that was fine. if the city wanted to name it Riverwood, it would be fine with him and he would he would act accordingly. So, there's no reason not to do this unless we're scared that they're going to ask for their street to be maintained somehow. The street does belong to the city by law at this point. The street may or may not need to be maintained at any time in the immediate future, but you're going to have at least two more houses that have to be named down there. So, we're going to name them Riverwood. We're going to name them Cumberland. We're going to name them Sterling. Uh just give us some consistency there.

And we'll get impact fees on those houses. There you go. There you go. And those people have been paying taxes down there ever since the city incorporated and they've never asked for anything on the street yet. So, uh to say, well, we don't want to maintain that street, so we don't want to take it in. It doesn't meet our standards. Uh that won't help them with their addresses. It only further confuses the issue. I would appreciate it if Well, we could get something done there.

Okay. I've been down there u that that is in Ward One. I've been down there to look at it and it makes sense to me to be Riverwood. Now, I mean, if someone uh disagrees with me, feel free to to say that that you disagree, but all I would ask is I would like to know why that you you know, if you've looked at it like I have. I mean, it makes sense to me that it would be. It's only logical. Just use some logic. It's like, you know, I mean, yeah.

So, what you're asking is to adopt the city for the city to adopt the street. Well, if that's legally the street in does belong to the city already belongs to the city. Okay. So, um go ahead. I'm sorry, Stephen. Comments. I don't know that it is actually the street. I don't think we for we not have my may want to weigh in on that. I don't know. Do we ever make that determination that we actually

part one is whether or not it is a city street today and that's u a city can accept a street can be dedicated and a city can accept a street um by inferring that they did uh without an actual formal adoption but it's very fact intensive. Mr. Um, Evans gave us a really recent case that delineates some of the parameters, but it didn't really involve the issue of was the city responsible for that street. It's just whether or not it was public. Part two though, without getting into that, there is a statute that I found that we can name the city that we can name that street without taking responsibility for it. We could do that first and then if the responsibility issue came up later, then we could readress it.

There's the answer. Why don't we just just name the street? Yeah. Why don't we do this? Um uh Eddie or Alderman Robertson. Uh Robertson, I don't know. We always call you. You've got more names than anybody I've ever known. Robertson, Robertson, Dr. uh Alderman, Mr. Ernest T.

Yeah. All that. If we make a motion to to say that we're and and Lance, you'll have to uh feel free to chime in on this that we are wanting to name that portion of the road Riverwood but have no liability on adopting it as a road at this time, right? because that that in the future it's probably you know depending on well I would say in the future uh that it will probably wind up being a road that we will resurface in the future. Uh I I I think Lance you I think the best way forward is a resolution.

Right. Right. and put in all the all of the verbiage that you think is necessary. And since it's W one, right, y'all could be the sponsors and I'd be happy to be a sponsor, too. Thank you. But I want to make sure the staff doesn't have anything. I mean, I I I want to give y'all an opportunity, you know, are we missing anything here? I mean, we've heard from Lance, we've heard from from John. I I just want to make sure that we don't get in a situation where you have to buy somebody else's property to widen that road to bring it up to city standards. Yeah, that's what I'm concerned. Or imminent domain or anything like that.

I don't mind naming a road if we can do that. I don't mind that at all. But I don't want that to imply that we're going to do more work and upgrade that roof what it is right now.

Yeah. Well, that's why I said that we can just what we want to do is name that section Riverwood. Hold on just a second. I got you. And then um once we do that, you know, we're not accepting any kind of liability for the road. And then but not at this time, but maybe in the in the future that a future board of mayor and alderman, let's say in 10 years, it's down and says that, you know, it's time for it to be a part. The road is time to be a part of our our work ethic on the on the road group. So, uh I don't see any problem with that. Uh, do you Mr. Abs or

the the only thing that I would want to check is is that gonna allow Mr. Guthrie to name houses down there Riverwood as if we just name it if that's all there is to it. I know it's not going to affect the post office. They're not going to do it anyway. They're going to still they're still going to have their post office boxes out on Cumberland or Sterling because they don't want to go down there.

Right. And that takes an act to Congress, I think. But that's the only thing that I would be concerned with is if we just name it uh and and say we're not going to do anything else with it. Is is he going to say, "Okay, it's the city's choice that this is Riverwood Street, so we will name houses on this street or this alley or whatever we want to call it." Okay. Will it solve the problem? If it solves the problem, then then everybody's fine with it.

Okay. Now, we've got 40 ft. And the driveway from the White House actually uh goes onto the ride ofway for that for that area, that 40 ft. Their driveway actually comes encroaches about 8 ft into the what would be the city's rideway. So, you've got room. You got 40 feet. I mean, how many feet do you need for a street? And why would you need more room? the this this street that you're looking at, Riverwood, is 50. Uh so it goes down to 40 there where it goes on the on the extension. So point being, where would where would the problem be there? And I would I'm quite sure that the people that are there now would be happy to give you a ride away if you want because they're they want to be able to get to their houses.

Sure they do. Yes. And then the two new houses, at least two, maybe three that go down there, uh, they're going to need to hook up to that whatever we want to call it. Alley Street, no man's land. It's at this point. I suppose the the property owners could get together, claim it, and then decide who can hook up to it and who can't.

I don't think we want to get that situation. Uh it it is a public thorough affair by law. This case that we've looked at. Whether or not it's a public thorough affair that we got to pay, whether or not it's a public thorough affair that everybody can use. If they wanted to, it is. It has been used ever since 1954 for a public thorough affair. It's not It hasn't changed. There's just been no impetus to to name it appropriately until now. Les, what what what do you suggest at this point that we do? Uh if I could read this one sentence in ECA7-86127, it has to do with

um the city's authority and which can be delegated to E911 for naming streets and house members. But uh it says the section E says this section uh may not be construed to require local government to maintain any portion of a road that the local that the local government has not accepted. Okay, great. That's real good. I think the best thing uh is to put a resolution together and uh um coordinate with uh Mr. Guthrie on what we're doing and maybe he might have some suggestions because I think one of these the the last lot the REA lot. Yep.

I think their address is 147 Cumberland. It is not. Uh they've sent him a letter that says that he needs to change his address, but under the law, you can't make somebody change their address for E 911. Wow. But they've they've been trying for since 2005. Is it? But would it be 147 Riverwood then if we change it to Riverwood? No, it would be 94 Riverwood which it's been for 50 years. Okay. Uh that's it. And the other two houses in between they would have to appropriately number it so that his is still 94. That would be simple. And the one on the other side the whole right side of the street there there is no implication over there because that house faces Cumberland

and rightfully has a Cumberland address. So that that's not an issue. It's just the the left side of the street. And if there are three houses that may be planned to be built in that area, the impact fees, I mean, we could ask though the developer to improve that road as part of an offsite improvement. Sir, it it would be a development, however, because there's

the the where the White House is built, that used to be 102, I think, or maybe 101 Sterling. There were there were two lots there. Okay. So, when it was 102 Sterling, then it got renamed Cumberland. And the other lot is still it's half of the the they were going to sell it two lots or one one or the other. So that one on the corner will be built on, but the driveway will come out on on the Riverwood side. Down on the other side, there are three little triangular lots

that uh that are owned by the Revvis family, which can't be built on the way they are, but they can build two houses if they tear down the existing house, which is uh what I would do if I own it. So, I figure there'll be two houses down there and one on the corner that will need an address on that little extension. Okay. All right. All right. Lance, I hear resolution. I can put one together and um get with Mr. Guthrie and the two sponsors, I take it. And if you all approve it, we'll have it ready for uh the next public works committee, I guess. Yeah. Or

Well, it doesn't need to be general. Um, I was just figuring because to me it it seems relatively simple and easy, we could go ahead and just put it on the board of alderman and if there's a problem with it, um, city staff can tell us that, you know, there's a problem with it and then if there is and it and it can't be corrected at that time, then uh we'll pull it. Well, the fact that two of the committee members are co-sponsors

tells you that the committee is in support of it, right? So, I don't think it needs to come back to the committee. I think we can put it on the agenda on an agenda whenever whenever y'all are ready. I I do think general should take a look at just because general deals with um all planning issues and we could do it the same night. We could do general. That's fine then. I don't care. Weeks, right? Yeah. Um I'll get a resolution together question just uh we we looked at some issues regarding the proper notice.

Yeah. And um that was on more about the acceptance of the road versus the naming. So I just want to make sure there's no notice u requirements like a public hearing type situation. But I'll have it other than that I'll I'll know that but other than that I'll have a resolution ready. Add me on it too. Yeah that's who I said. All three. Thank you. I have Alderman Burgd Dorf, uh, Robersonson, and myself on here as sponsors of this. Thank you. Do you want us you want us to send to the planning commission first for you? Sure. I have no interest except this is a mess. Yeah, it is.

And it and somebody needs to take it the bull by the horns and fix the mess. Right. And that's all there is. And I thank you for bringing this to our attention. But uh and uh so you can tell those neighbors down there what we what we're going to do. I will and tell them we're very sorry for for all this. The only one that'll be affected is the new White House and they're they will have to change their address, but they haven't been there in about a little less than a year. That's just a piece of paper, isn't it? Yeah. Pardon me. That's just a piece of paper, isn't it? Yeah. Change. Yeah, it's well, you know, your name on your checkbook and all. I'm teasing about that.

I get it. They they are to to doing that. They they know that it's a problem. Well, they're the ones that put the poster board out to try to get people to know. Yeah. It's been it's been hard to direct people there. All right. Well, thank you very much. I appreciate your consideration and and uh maybe we just get that message. So, we'll get that done and go to general and then put the same night we'll put it on the board of mayor and alderman. Thank you, mayor. Is there any Jesse? Anybody? Jeff, you had your hand raised. Nope. I'm good. And you're good with it? Okay. All right. All right. Thank you. Thank you very much. Put your seat back. I'll leave it.

He's going to blame. Thank you for coming tonight. Go watch the state of the union. Go watch the state of the union. All right. All right. Good night. Good night. We're going to have on the TV. You're fun talking. Yeah. He said he was going to speak for what, a couple of hours. The president did. See, cuz he said he had a lot to talk about. I had a lot of trash collection update. All right. There's a couple copies here if anyone else wants as well one.

So, uh, we have three months on this because of the alarm and cancellations and all that and Christmas. Yeah. So, what So, how did it go? Did it look was it pretty good on on the trash collection? Uh, yeah, it's it's generally remained low. Um, we had 66 total misses between uh 111025 and 12125. Okay.

Uh it's went up a little bit for the the December period from 12:15 to 116 it was at 120 and then um 119 through 213 we had 141 misses during that that time period. Um but in addition to that I provided a six-month trend kind of matching what had been done the previous year for the same time period from from 71 of 25 to 1231 of 25. uh matching that same timeline time timeline of uh of uh in 24. And if if you look on the last page there, you can see we had a downward trend and it's kind of flattened off where we've maintained a pretty low number of misses per week.

Yeah. For that time period. So, you know, there's a few little spikes here and there, but it trended down and it's remained pretty flat.

I wish my golf scores All right. Um, Mayor Jesse, do you have anything on the trash? No, we've done really well. I I it continually continually amazes me that our trash calls have gone so much, you know, as in all of them, at least for me, that they've gone down. I'll get a few and then um I usually call the public works department and uh they're so good about being very attentive about that and I appreciate that and they you know they ride out you know when the guy comes to check you know they're they they go by and get it.

Yes. Um okay well that's great. Any questions or concerns about the trash update? Hearing none we'll go right on to the storm debris removal update. All right. Um, so as of as of yesterday, uh, we're up to 64,000 cubic yards of material that's been removed so far. Uh, that equates to about 1,900 loads that have gone to the limb dump. How many? 1,00 what?

1,900. We're just shy of 1,900. And then um 20 2100 uh leaners and hangers have been trimmed. So those are, you know, branches or trees that are leaning that have had to been a threat to the rideway. They've been either trimmed or cut down. So kind of where we stand right now. What are we doing with all the chips, all the mulch that that's producing?

So those go to um those go to a disposal site that's approved. Uh they have to have all the proper paperwork in place for receiving the chips. And um it's kind of the whole process is a it's they call it a cradle to grave process. So they get tracked from the time you know from the location it's picked up all the way to the disposal site. So uh I think it's in Nashville. Uh can't remember the road it's off of, but the the same the same company that does our chipping for us during the year, they have a disposal site that's approved and they're the ones that are accepting it. So it could it gets used for you know they stain it and turn it into product that they sell something like that.

Okay. And the 2100 is what again? Sorry. Those are leaners and hangers. Oh yeah. Leaners and hangers. Yeah. And and that that tree trimming process has kind of waned at this point. Um, we're probably not going to see a whole lot more bucket trucks around town dealing with that because they've cleaned up our our right of way and our parks uh for taking care of that.

Well, I will say you guys really coordinated the the tree or the tree pickup, the branch pickup uh really well. Um, I'm very pleased with that. And I know our constituents are too because I had some phone calls and I think Arvin Burgdorf, you might have had some calls. I had some a bunch of calls, too. They were concerned that they saw the big giant trucks going down one one road, but then

they were missed. They felt like they were left out. So, we had I know they were on a circuit and the drivers themselves and the guys working the trucks explained that they were on a circuit and they got back to them eventually. So, it was it was great service.

Yeah, I know. like um ours were like um it looked like your rock, you know, with the trees, like a bombed out housing area um where we lived and uh you know, because we have a lot of trees as you well know in uh in our area and so the they they picked up my my trees and my neighbors trees and Adams's trees, but the Parish trees, they were really damaged. That's a real funny story. This is why I'm saying this. So, they left uh Neptune, you know, and I go, "Oh, Lord. They forgot the various trees cuz they they had them lined up and they had really worked hard to get it cleaned up and the next day or early morning they were right back where they started, right back where and they cleaned it up. So, I was very pleased with that. But they did a good job and I tell you cleaning the area up they did still are doing a remarkable job.

It's good to hear. Um would you say that uh we've got uh probably I mean although I know they're running behind but would you say in about a month or so they're going to be back everything will be back to normal in terms of our regular routes? Um maybe mid-Marchch. Like that's kind of where we're aiming right now is for for things to be buttoned up about mid-March to to getting back to our just our regular routes. I mean, our crews are already doing their regular routes, but it's the it's the looks great services that's doing the the pickup of all the debris. Um, and if you haven't had a chance, I'm going to plug Casey's video right now. She she posted a video last Friday.

Fantastic. Um, and it kind of covers that cradle to grave process. The only thing I don't think you did is follow the truck all the way to Nashville, right? Yeah. We didn't think them all struck on the way out. Yeah. Well, let's see it. Well, hopefully we can get it pulled up here.

Let me ask you a question. I have gotten some complaints and I know we have no jurisdiction, but people getting two and three times utility bills. Uh Casey, uh NES has come out with a plan. I think I heard that you're going to be able to make payments. They're not going to disconnect you. put on a payment plan for customers that have double triple times electric bill. Have they put anything out? NES put anything out that we can share?

I haven't seen anything from them yet, but I will make a note to check. I I mean, I haven't been purposely looking for that, but I will um just to see if I haven't seen anything though. I know they put something out during the middle of the storm where they were telling they weren't going to cut people off for, you know, failure to pay and things like that, but I haven't seen any updated. Okay. So I will be sure to check might be good to share that on our website what NES put out.

So another another item um that kind of came up in our our last public works committee meeting. I think the the request was made to if I had any idea of the overtime worked by our staff during that storm. So I did pull numbers on that. We had roughly 280 hours of overtime worked during that oneweek period. So they were they were working a lot. Wow. Let's look at that. Wow. Our our our crews were doing a lot of work and they were exhausted by the time, you know, Wednesday, Thursday came around. Well, I I know they did. And um

how many staff is that? 287. the field staff um would be roughly 23 that would be working overtime. So that's the the field crew is based out of uh the Freehill maintenance shop. And then um Adrien Perry also he's the the signal technician. He would have been out running around, you know, keeping the signals running and all that. So great, great job. Well, give them our uh gratitude. Tell them thank you for appreciate it. Any other questions?

The only other thing is is uh strategically staff I think should look at the the what do we call it the resiliency plan to see if we've learned any lessons and if there's anything that we need to add to that. So just kind of forward thinking, you know, be looking at that, you know, and maybe bring back some recommendations that if there are things that we can do to make our our our facilities even more resilient. Certainly. Okay. We'll add that to our to-do list. Jesse, you have anybody?

Yeah, I think the storm debris removal has been a success, but people are going to have to be patient because now it's going to be another week or two before trucks are going to get there. So, I think now is the time where people are start starting to get antsy about getting their limbs picked up and we're out full for four. So, Casey's going to continue to push push messages out just to say, "Hey, we're we're going to get there. Just be patient." But we expect substantial completion in mid-March. That's just a lot of debris. So, even with nine extra trucks, it's still going to take to mid-March to get to some of these piles because there's so many to get to. But I think we're probably better situated than most cities that have had we've had

Oh, without a doubt. I was watching a, you know, uh, a newscast where they, you know, there was a particular city, I can't remember what the name of the city was besides Nashville, but uh, that is just a disaster area, man. I mean, they hadn't done any hardly any pickup. I drove through a city the other day that had debris out everywhere. You know, our city was hundred times better than that city. So, I think we're in a good spot, but still there's a lot to pick up. So, it's there's going to be sticks in people's yards for a couple more weeks.

Sure. Okay. Thank you. I'll say something tonight at the board about that and and Okay. Are we ready now for the facility? No. For Oh, the video. I think it's tough because I'm not prepared to pull it up in here. So, maybe can we share it during Bulma? You sure can. I'm ready. That'll give us time to be prepared for I just can't wait. Meeting a turn. Okay, I'll I'll wait to I'll wait till tonight to watch it. Okay. Um let's see here. We got the the uh facilities assessment. Yeah, I'll probably go ahead and take this Sarah had started and

Yeah. And we I think we even asked her to put it on the agenda. Yeah. So, we made some revisions. Casey's done a great job. Casey was very involved in putting this together and how it looks. Um, so a lot of work went in on Casey Vin. Um, Andy helped us do it with parks. Stephen helped us do it. So there's no action that's needed tonight, but this is a final version of the facilities assessment. We made the recommendations that this that this committee asked us to. And there's basically three. Do you all need

There's three groups of facilities. Yeah. No problem. Uh the employee occupied facilities. So that would be like city hall or HPD where employees work there all day. There's recreation and storage facilities. So that captures most of our parks. And then there's a community and historic buildings. So that would be like Mont Haven where we own it or Bradford where we own it but we're not in it. And uh Elev 850 is the other one I think. So those are the three categories. They're all ranked and they have a ranking from one to 17 depending on how many are in that group and it helps us uh give a priority level to the buildings that we work on. Previously we didn't have any type of document where we could identify all the city buildings together. So this will be helpful during budget time during mid-year budget when we are looking at our you know most urgent needs and our highest priorities. It's no surprise that the police annex is in here as you know the top priority in employee occupied facilities but uh it'll help us just to plan how we are more proactive with maintenance and replacement of buildings. So it's a great document. It's a there's a lot of pictures in it so it's easy read. I'm not going to go through it page by page but it basically just scores each facility and it gives them a a great

I got a question. Uh, I've got uh a suggested path of this. Uh, I would like for staff, Mr. Chairman, to work on the near-term fire department. Uh, I think there are either two two fire two fire departments that had some relatively lowcost uh what they call near-term solutions. Mhm.

Like in the range of $1, $150,000. I would like for us to try to address those. And for the the long-term solution for PD, I would like for the staff to start looking at some possible solutions. And I see three possible solutions. One I don't think is very feasible, and that's building a complete new annex and main building. I think it's estimated at 50 or $60 million is what the the numbers look like. But I I would like for the staff to to to look at long-term solutions for PD to look at possibly new or possibly purchasing an existing building and refurbing it to be able to to work or to add an existing wing to the building and upgrade the main PD uh building. So, I just would like for the staff to start looking at some solutions and also be looking at possible some options on financing that we would first look at and then finance committee would look at. But at least we've got this wonderful report that staff has done. It's it's excellent. If we paid a consultant to do that, it cost $100,000.

So, the staff did this on their own. So, I would like to start thinking long term on trying to address at least the annex building and the shortterm fire department issue. So, that's my suggested. I don't think we need a motion, but that's just a suggestion of a path forward on this. A lot of work that y'all done on this. Yes, sir. And we are working on um one of the FD buildings we already working on the near term. So, we do have some of that underway. uh but understood on the reports for the annex this highlights that this is what we thought the annex would be number one. So this kind of gives this is kind of the impetence for us to start working on those types of plans.

Okay. Thank you. Any other uh discussion on this? Those are good points on that. Chairman No, I'm good. I'm good with it. Oh, I thought you started me. Do we have anything? You sure? All right. Let us know after you look at it. Let us know and then we'll see what we can do later. I hear you there, Mr. Chairman. We will put this on a receiving file for Bulma. Okay. So, it won't need a vote, but we'll put it on a receiving file so it's on official record with Sure. Okay. Thank you.

Um, traffic calming discussion. So this is a result of uh at the last meeting Burgdorf presented uh known safety counter measures that the FHWA has for traffic homing and you had requested that this be put on the agenda. I included a copy of the the neighborhood traffic homing policy that that is currently in place within public works posted on our website. Um and uh you know some something that we've kind of been talking about internally is is updating this program uh guidelines. Um so it's you know it's in its final form now but we have discussed

at least make it simpler at least internally we've discussed you know upgrade updating it. So I think it's it's several years old at this point. So so we've got this online is that correct? Mhm. And then but we're going to go back and look at it and try to update it because what would that update and I'm sorry. No, go ahead. What would that update look like? Um, thank you. It would probably look like uh you know it' probably look at the the criteria that are applied um to to analyze streets or you know consider you know whether we should use a certain counter measure. Oh, okay. Just the the process as a whole.

Would there be something like a rubric or something along those lines too? Would that be an internal piece that you would implement? Um, if we were to if we were to have a set of criteria or rubric applied, you know, probably part of the policy that beed with it, but um I don't know exactly what it at this point. It is quite vague. Yeah. Yes, it understood. All right. Thank you so much. I appreciate you uh tackling that. Yes. Thank you. And then I think the other element of that was uh the budgetary element of it because you know we currently don't have a set you know traffic calming budget and you know some some of the projects might be larger in scale. We have to figure out is it something we can squeeze into our budget or

you know request a special project for it. So give me and uh alderman Robertson out here a can of paint and we'll just we'll take care of it. Yes. That's true. And reflected me now. Now, now you're costing money right there, aren't you? Get Kramer to help us. Yeah, that's right. That's right. Well, thank you very much. I appreciate you handling that. All right. Um, we've got any further discussion on that at this point. We look forward to hearing. Fantastic. Alderman Sassy, do you have any questions on that? Nope. All right. Thank you. You're very welcome. Uh, Saunders board walk railing.

Yes. So, uh, this was brought up, I think, in the November meeting to to have a discussion on this. Yeah, it's it's on my list. I get people calling and I know you do, too, because we every day every

whether it be on social media, Facebook, or a phone call or an email, we're always getting that in one. But go ahead. I'm sorry. So I I think the the major issue is is just the last segment kind of before Mallet Park, right? Where it's elevated portion that's parallel to the road. Um so back in 2023 kind of when the project was wrapping up, requests had been made to the contractor and then Sarah had also reached out to a couple of vendors that that sold cable railing products to see how much it would cost. Um I I just ran the numbers based on that. We have about 1300 feet of railing along that section if you were to do both sides, you know, both the left and the right of the trail. And it's about $265 a linear foot. So we're looking at, you know, close to $300 $350,000 to put cable railing along that last segment of of bridge. And the one thing that you don't eliminate is the I think the visual barrier because you're you're still going to have your your support posts. You know, every

I don't know 8 feet or so. You're going to have a 4x4 post every probably 16 to 24 feet. You're going to have a 6x6 post. And then you have the top cap railing as well. So really you're you're replacing the wood prop members is is all you're really getting rid of. still have, like I said, the top top railing and the posts. Um, so any regardless of what solution you do, you're going to have to have the support post there. You know, if it's, you know, plexiglass or whatever, that those will still exist to support the Oh, I'm sorry.

I didn't know you. Um, and you know, probably cable I would assume would be the cheapest. Apologize just because you know plexiglass or some product like that would be quite woman. I do have a question for Stephen. It's will the cable be less safe like small children and animals smaller animals. Um, that would be my concern and that's the only reason I I I've never liked that design, but it's relatively safe, right? And so I that's why I've never pushed it.

So with with railing along a pedestrian facility, they there's the the specifications are that you can't fit a 4 in diameter sphere through. So the cable railing would be spaced so that you couldn't do the, you know, basically like how the spacing is between those. The cable railing would have the same kind of equivalent spacing between cable railings that you couldn't fit a 4 in sphere through it. Yeah. I mean I I do I So you need probably 10. I did welded wire. Um, and I didn't really count welded wires how many how many wires

go through there, but this this was the concept that was kind of uh put forward at the time if you wanted to pass that around and take a look at it. But you can see yes, they're probably 10 cables in that. Wow. Right. I've seen that's Did that cost include the labor or just the material cost?

That I believe included the labor. that was kind of all-incclusive. Uh we did have we did have a couple of other vendors that provided us just the materials and not the labor and it was you know it was like 200 some odd thousand but I'll see this. All righty. Any other discussion on that hearing? None. Uh we'll go to the Insrook and Saundersville Road intersection improvement.

Yes. So um we've we've had um a project that's been around for some time for some spot improvements along Saundersville Road. Um Insrook Datewire. Um I I think there may have been some other locations, but it's kind of been focused on those two at this point. And uh they prepared the the consultant prepared a study. They have a couple of extra copies if anyone wants one. Um you included. Yes.

Anyone else wants one, they can have one. Uh the results of that study were were the recommended um solutions around being the the main recommendation at Innsbrook uh the Insbrook Myrtlewood intersection. So uh they they looked at the do nothing option signalized intersection and a roundabout. So uh so uh we don't know what the cost would be and and would would land have to be acquired or is the developer own the land?

Um I think there would probably be some acquisition required. I mean it would be from the developer. Uh we if we can actually scroll a little bit further south it's that intersection. So there I mean there is open space in front of the the property that would make it a little bit easier for the acquisition. There's no homes in it and it's probably HOA maintained open space is what I would assume. And uh are there in voluntary impact fees that's been collected out there that could be used to help fund that? That I don't have.

Okay. I know Forest Park is making contributions, so that could be a possible source of funding for for that. And if I just had to kind of like throw a number at it, just based on kind of, you know, looking at Drake's Creek, I'm I'm going to guess it's probably the $5 million. But there's no creek on there. There's no creek. That's it. But it's also it's also uh a two-lane roundabout, like two lane to one lane transition right here. Right. To the south you have two lanes in each direction and to the north you have two lanes or one lane in each direction. So

So what's the genesis of this matter? Did some uh citizens complain about it or is this just in the traffic study that we did? It's part of the tenure plan. It's been for a while and and the project itself originated before my time ranking on it. I didn't look. Do you know what the ranking is on it? I I don't know it off the top, man. I apologize. I think it's the top 15. It was It was in the top 15 because we talked about it today. I did notice that the traffic study shows a lot less traffic than at Drake's Creek and Anderson Road in front of Durham. It's a lot less traffic at this point

at this intersection than although there there is new developments being built up by Forest Park. Yes.

So, it's going to get busier. I would imagine we'll be talking about that, not soon, but in the future for sure with the addition of when Park starts crunching up. I I think that's going to be a key to a lot of that area. And just so you all know, this this report is part of a larger study and design that's going on with with the Nash that the ones that prepared this. They're they're also contracted to prepare the design for the roundabout. And and I guess that's kind of the next question is is that the direction we want them to proceed is with the roundabout design concept. Um because I I know that they can be contentious in some at times.

You know, an easier place to put a roundabout would be at Imperial in Rockland. I think that would be real easy to put one there, don't you? Yeah. Thank you. Don't you agree? No problem. Yeah. Easy. Easy peasy. Maybe. Was it Waw Wa? Is that They can help us out. There we go. They can help. Try to make your life easy, buddy. That's right. That's what we're trying to do. So, you're want to know what do we do with this? Right.

More or less. Yeah. You know, I don't I don't I don't want us to go down a path of like, you know, designing a roundabout, putting, you know, $400,000 into a design of a roundabout and then have have everyone kind of, you know, not get support for it, I think, is really the concern. um you know if we choose to go say the the signalized intersection route you know there's a substantial cost in investing in the design of that too. So you know either way there's there's there's a a sum of money here involved in the design work that's required and well based on the ranking in the plan of this

I would suggest at this point Mr. Chairman, just what do you call it? File. What do you call it? A seed and file. I'm sorry. Somebody's wanting their garbage picked up here. Add them to the So, I filed and and I I personally if it's 15th, I'd like to take care of the higher priority, you know, then jump way down and get this one, you know.

Yeah. It was when we presented to um capital projects, it was one of the items that we had when we had allocated 3 million uh in this year's budget for uh transportation improvements. This was one of the projects. So, we do have the money budgeted for design on this project. We have the money with this one along with 10 other projects that we're doing for the for the design portion of it. that's already included in this year's budget. So it, you know, there's like exit exit 8, it's high up on there. Um, the number one project is already done. Uh, the number six project is already paid for. So I don't it might be even 10 or 12. I I think it's in the top 15 for sure. It might even be the top 10. Uh, but it it is definitely our one of our highest ranking projects. Again, funding has been identified for this project. So this

and we already do have an executed contract in place with with the designer Bach. This is kind of more of a double check. Do we need to put brakes on? Everything's a go for this. We're just kind of seeing if there's any breaks that need to be put on. Go ahead and spend the money we have allocated to to finish up design on this. How much is the finish up design? I want to say it was 490 or something. 450 mil thousand. this that was remaining or was that the total that was the total that was the total for that including including the study so you know we we probably

I mean it seems and I know gentlemen it seems really high but uh any project that we go out and we do they are all really high and we're trying to be in a position where we don't end up with a problem then we that it's bad then we have to go back and fix and you know sometimes Sometimes we get in a position where hey we wish we would have thought of this five years ago or 10 years ago and right so we're trying to you know there's new like Mr. Robertson said there's new development going out there there's new development there's new you know lots that haven't been built that are are ready to be built so the traffic will increase in that area. So, this is just one of the areas that did uh did we submit this to the GNRC

since it's one of the problem? Yeah, everything everything on that list pretty much got So, when are we going to hear from GNRC? Do you know? We're still looking at that March timeline. So, I'd say let's wait till we hear from them because if if the GNRC approves it, then it's 8020. It's it's a no-brainer. It's a no-brainer then. But, uh, is that okay to wait until till we get a report from the GNRC of what's funded, right? I think it's a good idea to see just what they say. But we'll have to attack it then once we find out. I mean, we really have to sit down and talk about it.

Any other questions from anybody? Don. Okay. Alderman Sathy, uh, do you have anything to say? Not at this time. All right. Thank you. All right. Well, thank you for that update because that is interesting. But I would say I think u the March, you know, when we do find out something with the remark or that time around, we'll need to bring this back up to the public works committee. Okay. All right. Um, go ahead. I'm sorry. Um, we're on the Drake's Creek, correct? Creek South 30 intersection. So,

um, we got through all of the acquisitions on all of the parcels except for track nine, which was the cemetery. Um, as of last week, we got the appraisal back on that and we found a path forward to acquisition. It is going to um require uh what do I want to call it? Permanent domain court proceedings to to acquire it. The uh the deed, the last recorded deed is a handwritten document from the 1800s and there's no known errors to the property at this point in time. So certainly complicated to the cemetery. To the cemetery.

Somebody's maintaining it. Yeah, the adjacent one of the adjacent property owners is our understanding has been maintaining it. So, um yeah, how much of that property is going to be taken up? And this is for the stop 30 road intersection, right? Yes. It's actually a slur. So, it's not going to really disturb the cemetery that much. Correct. It like it touches the fence line is more though. That was good thinking. And that would be very sticky. Yeah. Be hard to It already is. Just the fact that it's a cemetery property. I can only imagine.

We have to have an easement just to have construction equipment on the land. So part of the easement is what's called the temporary construction ement just to put pipe or tractors or whatever on the land. So that's a three-year easement. Then there's easement as we widen the slope. Yes, slope easement and a little bit of widening, but the widening is is minimal here. Okay. So, I make a motion that we authorize the staff to pursue legal action to obtain uh easement rights. Easement is that what you need student you need? I don't know that I really needed anything, but I mean that certainly helps. Yeah. I mean, we were we were heading down that path um with T dot and

yeah, you know, it's a local programs project, so I think this one definitely makes sense. Yeah. To pursue, but certainly we'll take the support. All right. So, I mean, it sounds good. So, you don't do you need any uh formal action at this point from the public works committee or All right. Does anybody have any other questions? from Berdor. Okay. Okay. Good. All right.

So, the other element of this project that's part of the update is uh we're still going through the permitting process with Tekk and the Army Corps. So, those are kind of those are running simultaneously with acquisition and we're keeping our fingers crossed that everything wraps up about the same time. All right. And then we can get this project under construction. Right. Yeah. All right. Light synchronization project. Yes, the world famous light synchronization project. We have a synchronization project. I think Donald Trump's talking about it tonight.

You may be. You may be. You may be. So, what's what has anything changed? So, uh on February 6th, we received the notice to proceed with construction from T DOT. The project will advertise on March 2nd and we are expected to do the bid opening on March 30th. So on March 2nd is the advertise advertise the bid. It's the best project everybody says. So Oh yeah, I'll be happy with that thing. Um Alderman Sassy, did you have anything to say?

I did have a question. Uh, Center Point Road. I know the two lights for uh, 386 are managed by the state. Is that correct? They're not. They're managed by us. Yes. Does this include those three lights? You have the two for 386 and that third one. I believe that this includes all of our intersections that that we're we're putting in u radar detection at all of our intersections. So there's I think 30 32 across the city. So they will all have their their detectors replaced as part of this project. Thank you. Yeah,

because they weren't included in phase one, I don't think. But they aren't going to be included in phase two. All the intersections. It's great. Yeah. Okay. And I I have to go back and look at the project history, but I think it got split out because we had some rightway issues. some some of the poles were not like you know we had to get have them on an easement something to that effect. So good news.

Yeah. And there are there are some uh benefits to this radar detection like you get more analytics that can be looked at back here in the office as part of it that you know Chris can use to better analyze what's going on at intersections and make improvements to timing based on that. Okay. It's all they're they're fancier and newer than just the loop in the ground. Good. Good. Good. Well, when this gets completed, we'll need to invite Sarah back to do the groundbreaking or ribbon cutting or something. She can cut it the ribbon. Um, do you all have any questions on that?

All right. Very good question, Alderman Sassy. We appreciate that question actually. Um Jesse, you're good with that and everything.

Yes, sir. Excited to see it get done and thank you. Uh we've already discussed uh the Riverwood Cumberland nightmare and glad we were able to get that taken care of. other other business. I just have one thing to say and I'll say it again tonight. um about uh and I feel free if anybody else has any other business we need to take care of tonight, but I want to let the uh citizenry know, you guys already know this, all the alderman here and city staff, Main Street, we're working on our potholes, as you all well know. I mean, in the city, all the roads that our city uh owned and run, we're working on trying to get all the potholes done. But now, when it comes to our main street, that is a state route and we don't have any responsibility on that whatsoever. So, if there's a pothole there, it's up to us, um myself, or any alderman that wants to do it. If you get an email, let uh public works know and they'll call the state and tell them that they need to get that filled.

Okay. Um now there has been times at the past um and and I'm very grateful for this, but we don't want to keep it, you know, keep it something that we do naturally. you know, if it's a little bitty one, sometimes the city has just gone out there and fixed it, you know, put a little asphalt on it.

But, you know, they don't make it a rule to do that because once uh they do that, then the the state will be less, you know, in coming out here because they'll just take care of it. So, um, but I do want to let the the, uh, you know, our people that live here in Hendersonville because we we get a lot of that as Alderman phone calls. We've got a bottle on Main Street and it knocked my hubcap off, you know, and I want to get a hubcap. Well, we we I'm sorry. We can't help you because it's not ours to to take care of. And I have some good news. Actually, Natasha and I talked last week and we're working on a really good educational graphic that will help explain city roads versus state roads, what we do versus what they do and how to contact just because in light of the plowing and other things. I kind of thought this would be something good to kind of just put out there's general education on what we do on which roads.

It's perfect timing. Great. That's good news. Thank you. Um, Alderman Sassy, did you have something? Well, I believe uh one year all the the tunnel project that we have uh put in for them. Yes, sir. Uh do you think it would be beneficial if we had a resolution to accompany the packet so that the so that Musk or whoever's doing would do it say well hey we got 100% support from the city council. Usually that doesn't happen. So, would that would that help the package be better considered? Y'all know what I'm talking about.

Yes, sir. Uh, we can reach out to him. We had to submit the deadline was yesterday, so we submitted a packet to them. Okay. But we can certainly see if we can add additional letters of support. We were able to get one from the mayor that said we had the support of the board. We were able to get one from NES. We got one from HFD, one from HPD, and then uh Mayor Clary also was able to get a letter of support from Mr. Garrett Lambert, good federal legislator. So, yeah, we have our our legislation who supported as well, too. So, that all accompany the packet and yeah, if we hear of any other opportunity, we that'd be great if we could get the a resolution from the board as well. I'd be glad to.

We only had a couple days to get that packet together when we heard about it, so we had to submit it. Anyway, anything we can do to get the lines off of Main Street would be would be a great improvement. That's a I mean it would be wild if we want a tunnel. It's approximately 10 to 12 million dollars to do a mile of tunnel. Yeah. Be incredible. One mile on Main Street will be better. Alderman Sassy, did you have anything? I did, but I've lost it. So, well, you have one more bite of the

bite of the apple under Bulma reports tonight. All right. Uh, does anybody else have anything hearing? None. Is there I need a motion. Move to a church in a second