Board of Trustees - Regular Meeting

6 o'clock p.m. I call this meeting of the Miami Township Board of Trustees to order. You please rise and join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation indivisible with liberty and justice for all. Roll call, please. Mr. Posey present. Mr. Barry present. Mr. Culp here. Reading of casualties. Chief Nielsen.

Yes sir. Police officer Steven Leaporta with the Oakuxbridge Police Department, Massachusetts. End of watch on January 7th. Police Officer Terry Bennett with the Washington DC Metro Police Department. End of watch on January 7th. and police officer Elijah Garrettson with the Copperus Cove Police Department in Texas with an end of watch of January 10th. Please join me in a moment of silence for these following first responders. Thank you. The next item on the agenda is the consent agenda. Matters listed under the consent agenda are considered to be routine and will be enacted by one motion and one vote of consent. There will be no separate discussion of these items. If a discussion is desired, that item will be removed from the consent agenda and considered separately. I move we approve the consent agenda. Is there a second?

I'll second. Any discussion? Mr. Posey. I. Mr. Cole, I. Mr. Barry, I. Moving on to new business. Mr. Mr. Steiner, you have resolutions three, four, and five, 2026.

Good evening, board. Yes, we do have uh three resolutions tonight to make appointments to uh various boards. Uh the first is resolution 32026 as to appoint representative to the Hillgroveve Union Cemetery Board of Trustees. Uh this would uh replace Mr. Culp's appointment with trustee Drew Barry um completing the term through May 31st of this year and then also proposes to extend that through the May 31st 2029 term. There any questions on that resolution? Uh the sec second resolution is resolution 4 2026. Uh this is to make appointments uh to the Miami Valley Regional Planning Commission Board of Trustees. um appointing Donald Culp as the trustee culp as the primary representative and myself as the alternate representative on that board. Questions? The final resolution is resolution 5, 2026 to make an appointment to the community improvement corporation uh board of trustees and that would be uh to appoint Drewberry to the community improvement corporation.

Thank you. Mr. Schwagger, you have resolutions 6 through 12.

Good evening board. After each resolution summary, I will pause briefly to see if any elected officials have any questions. Resolution 6, 2026, certifies Miami Township's official roadway mileage for 25 as required annually under Ohio Revised Code section 4550104. The Ohio Department of Transportation and the McGomery County Engineers Office have verified the township is responsible for 92.329 miles of public road reflecting a small increase due to Washington Church Road extension by first flight development. The board of trustees is asked to formally accept this certified mileage so it can be submitted to ODOT. Uh resolution 7206 acknowledges new streets added to the township's roadway infrastructure. Phase two of the Rivendell subdivision has been completed and was inspected jointly by the McGomery County Montgomery County Engineers Office and Miami Township staff. Uh these streets meet the required specifications. County Commissioners approved resolution 251 1855 on December 16th authorizing 815 linear feet of Rivendell Circle and 950 linear feet of Aldderon Avenue to be accepted into Miami Township's roadway network for ongoing maintenance. Approval of this resolution formally acknowledges these streets and allows maintenance responsibilities to take effect immediately. A 10% maintenance bond is still active for the first year if any issues arise. Resolution 8, 2022 is an annual housekeeping item required under Ohio Revised Code section 50510, which mandates the board declare its intent each calendar year to sell surplus township property via internet auction. This resolution outlines how the auction process will be conducted, including that all items will be listed for at least 14 days and sold strictly

asis, where is Miami Township will continue using gov deals as it author as its authorized representative to conduct these uh auctions and the public works director is designated as the official point of contact to establish terms, minimum prices, and ensure financial transactions are completed. Adoption of this resolution allows departments to submit surplus items throughout 2026 under a compliant and cost-effective disposal process. Resolution 92026 is a standard operational item that declares certain township property as surplus in accordance with Ohio revised section 50510. Items from administration, police, and public works have been identified as no longer needed, obsolete, or beyond repair, and are therefore eligible for disposal or sale. Property with no remaining value may be discarded or salvaged, while any items with value will be listed for at least 14 days on govdees.com and the township website. The adoption of this resolution authorizes the removal of these items from department inventories and permits their appropriate disposal or sale which was outlined in exhibit A attached to the packet. Resolution 10, 2026 addresses a multi-jurisdictional storm water issue involving Miami Township and neighboring communities that include City of Merine, City of West Carolton, City of Ketaring, and Montgomery County Engineers Office, all who share stakeholdership in an affected drainage system. A blockage within the Owendale Ditch storm water corridor requires further investigation to confirm the flow path and identify bury or obstructed outfalls. To conduct this work, Miami Township needs to access the covert that is located on the city of Marine's property so our equipment can pass through the culvert and reach the township side of the ditch for exploratory digging. No excavation will

occur on Marine's property, but access through their culvert is essential to reach our area of responsibility. This cooperative agreement reflects a regional effort to resolve storm water issues to impact multiple jurisdictions. Adoption of this resolution authorized township administrator or designate to any execute the necessary access agreement so the investigation can proceed. A map was included in the packet showing the location of the ditch in our northern region of the township. Is this an issue we've experienced before? This is not an issue we've experienced before. We have any thoughts on what it might be?

We have thoughts that the Owendale ditch um has not been cleaned and there's multi-issues throughout the entire drainage system that leads to the Great Miami River through Holes Creek. There's several instances in in the different jurisdictions where um the it's got pooling and back filling and then coming down the the concrete uh ditch system has pulled a lot of gravel and material. Therefore, we think it's buried one of our large 36 inch outfalls. Uh, in working with the city of Kataring on the north side of the ditch, they have a plat on the other side of Stroop that experiences flooding. Um, from plans that they found, there's actually two outfalls that they show into that ditch, but we can only see the top of one. So, with working with the county, we want to get a piece of equipment in there, just do exploratory to see if we can target and find the top of the outfalls and then work uh with the surrounding jurisdictions to clean the whole stream up in everybody's part. And we did have a meeting at public works and it was very productive. So, this is our next step.

Thank you for that explanation.

Okay. Resolution 11 renews the intergovernmental agreement between Miami Township and the Miami Crossing Joint Economic Development District, JED, for landscaping and enhancement maintenance services throughout the Jed territory. The Miami Crossing has ongoing need for turf care, landscaping, irrigation, lighting, and general maintenance of public facing aesthetic features, all of which the township parks department is positioned to provide. The renewed agreement covers services from January 1, 2026 through December 31, 2026 and authorizes the township administrator to execute the contract and any necessary amendments on behalf of the township. Approval of this resolution allows Miami Township to continue supporting the Jed's maintenance needs while gen generating revenue deposited in the township parks fund. A map of the parcel was included in the packet showing the location on Vienna Parkway. And last but not least, resolution 12, 2026 is an annual housekeeping item that authorized the Miami Township to continue participating in the ODOT transportation cooperative purchasing program as permitted under Ohio Revised Code 5513.01B. Participation in this program allows the township to purchase materials, equipment, and supplies through ODOT's competitively bid contracts, ensuring cost-effective procurement for operational and maintenance needs. The resolution grants the town administrator authority to enter into the ODOT contracts, execute amendments, and pay vendors directly for items procured through the program. Adoption of this resolution maintains the township's eligibility in the cooperating purchasing program for 2026 and directs that an executed copy be filed with the director of transportation.

Thank you board. Thank you Mr. Carlson. You have resolutions 134 and 15.

Yes. Good evening board. Resolution 132026. Uh this approval of this resolution would authorize uh Miami Township's continued participation in the business first program with McGomery County. Uh Business First does a couple of things for the township. Uh probably the most tangible benefit uh we get access to the business first software. This uh allows us to log and track a lot of the uh business retention and expansion visits that uh the community development department uh conducts with businesses in our community. uh we track uh time that we met with them, best contact information, next steps, uh and again a a very sort of tangible software package. Uh but beyond that, it's a multi-jurisdictional agreement uh between us and other municipalities and townships in our county uh that we are agreeing not to necessarily poach businesses from one another. It's a way to work together to try to think of ourselves as a county economic development group rather than a bunch of smaller uh sort of thieftdoms who are all competing for the same jobs. So, um, definitely feel that, uh, the more time that we've put into business first over the last year, two years has has led to better outputs and would recommend continued participation in that program. Do you have any questions?

Discuss the approximate expense. Uh, $1,500 a year. So, again, that's software um, staff time support from the county. We've had them come to several meetings with our businesses, especially when uh we're trying to find additional pots of funding for uh business expansion or uh job retention.

Thank you. Resolution 14, 2026, authorization uh to execute necessary documents to secure an agreement with Montgomery County Microfilming Board. Uh Community Development Department stores all of its historic uh microfilm for zoning certificates and zoning cases. uh they are like hermetically sealed an ideal environment to uh keep them uh in good condition for the long term. Uh we are continually working to evaluate uh whether or not we have uh sort of ideal records of all of our uh permits and zoning cases through PDF. Longterm we'd like to discontinue the service, but for now we're not quite there. So we'd like to continue doing this. Uh it's about $1,000 a year. Um, again, long term, get everything stored on site through PDF and through digital backups and we can discontinue this, but for now, we should we should keep this on record. Any questions? And finally, uh, Miami Township, uh, uses, uh, Miami Valley Lighting to run many of our lighting districts. Uh the Miami Valley Communications Council uh does a sort of aggregate negotiating between many jurisdictions with Miami Valley Lighting. These are 10-year contracts. Uh they are working on finalizing terms. They just need a little bit more time to finalize those terms. So very soon we should have another potentially 8 to 10 year contract in front of you. This is a 60-day extension uh to allow additional time for negotiation. Any questions on this one? Okay. Thank you,

Mr. McCord. You have resolution 1617.

Good evening, board. Resolution 16-2026 is an authorization for wage and salary range adjustments for non-union personnel. The um appropriation budget for 2026 included a provision included provisions for a average of 4% uh range and salary increases for the fiscal year. Uh this this would enact that portion of the budget. And resolution 17 is to approve a thenand and now purchase order for uh police vehicle fuel expenditures. Uh we ran a little short on the purchase order for December's fuel. So we had to do a then and now after the fact, but

thank you. Moving on. Now we're in the public comments portion of the meeting. This is the portion of the meeting where you, the residents of Miami Township, are invited to share your thoughts with the board. Please know that this time has been set aside for the board to listen to you. Your comments are valued and will be taken into careful consideration. The board will not engage in dialogue at this time. Presentations are limited to five minutes each. Is anyone wishing to come forward? Moving on to consideration of resolutions and motions. I move we adopt resolution 3-2026, a resolution to appoint a township representative to the Hillgrove Union Cemetery Board of Trustees. Is there a second? I'll second. Any discussion? Mr. Posey. I. Mr. Cole. I. Mr. Barry.

Abstain. I move we adopt resolution number 4-2026, a resolution to appoint a township representative to the Miami Valley Regional Planning Commission Board of Directors. Is there a second? A second. Any discussion? Mr. Posey. I. Mr. Cole, abstain. Mr. Barry. I. I move we adopt resolution 5-2026, a resolution to appoint a Miami Township Community Improvement Corporation board member. Is there a second? I'll second. Any discussion? Mr. Posey. I. Mr. Cole. I. Mr. Barry. Abstain. I move we adopt resolution 6-2026, a resolution to certify township highway mileage for 2025. Is there a second?

I'll second. Any discussion? Mr. Posey, I. Mr. Cole, I. Mr. Barry, I move adopt resolution 7-2026, a resolution to acknowledge new streets for township maintenance. Is there a second? I'll second. Any discussion? Mr. Posey, I. Mr. Cole, I. Mr. Barry, I I move we adopt resolution 8-2026, a resolution to notify the use of internet auction to sell surplus property for calendar year 2026. Is there a second? I'll second. Any discussion? Mr. Posey. I. Mr. Cole. I. Mr. Barry. I. I move we adopt resolution 9-2026, a resolution to declare surplus property and authorize the discharge of said property. Is there a second?

I'll second. Any discussion? Mr. Posey. I. Mr. Cole. I. Mr. Barry. I. I move we adopt resolution 10-2026, a resolution to authorize the township administrator to enter into an access agreement with the city of Marine. Is there a second? I'll second. Any discussion? Mr. Posey. I. Mr. Cole. I. Mr. Barry. I move adopt resolution 11-2026, a resolution to renew an intergovernmental agreement for enhancement maintenance services with the Miami Crossing Jed. Is there a second? I'll second. Any discussion? Mr. Posey. I. Mr. Cole. I. Mr. Barry.

I. Move we adopt resolution 12-2026, a resolution to authorize participation in the ODOT cooperative purchasing program. Is there a second? I'll second. Any discussion? Mr. Posey. I. Mr. Cole. I. Mr. Barry. I. I move we adopt resolution 13-2025, a resolution to authorize the township administrator to execute an intergovernmental agreement with business first. Is there a second? I'll second. Thank you. Any discussion? Mr. Posey. I. Mr. Hope I Mr. Barry I

move we adopt resolution 14-2025 a resolution to authorize the township administrator to execute the necessary documents to secure an agreement with McGomery County Microfilming Board. Is there a second? So I'll say that's 14 2026 and I'll second that correction. Any discussion? Mr. Posey. I. Mr. Cole I. Mr. Barry I. I make a motion adopt resolution 15-2026, a resolution to authorize the township administrator to execute a contract extension for electric lighting services for use on public grounds and streets for a period of 60 days commencing January 1st, 2026 and expiring February 28th, 2026. Is there a second? I'll second. Any discussion? Mr. Posey,

I. Mr. Cole, I. Mr. Barry I move we adopt resolution 16-2026 a resolution to authorize salary adjustments for non-union employees is there a second I'll second any discussion Mr. Posey I Mr. Cole I Mr. Barry I move we adopt resolution 17-2026 a resolution to approve then and now purchase order for police fuel expenditures is there a second I'll second any discussion Mr. Posey I Mr. Cole I Mr. Barry I moving into the public hearing portion of the meeting. I move we open the public hearing for zoning case 457-22. Is there a second? I'll second. Any discussion? Mr. Posey. I.

Mr. Cole I. Mr. Barry. I. The following will be the order in which this hearing will proceed. Staff will give a report. The applicant will give a presentation. All proponents will speak. All opponents will speak. A time limit of three minutes will be placed on each of the speakers. And when speaking, please give your name and address for the record. The board will close the public hearing prior to taking final action. The board will now hear the report of staff. Mr. Carlson, have the legal requirements for this meeting been met? They have. Do you have a recommendation from the Miami Township Zoning Commission? And would you please review your report at this time?

I do. Thank you, board. First case for you tonight, ZC457-22 is a final development plan uh within the Meyer plan development up by Alex Bell Road for a Dutch Bros uh coffee shop. Here's a quick look at the project location. Uh this is again within the larger uh Meyer parking lot area. In 2022, they heard a reasonzoning where they developed several outlots to better utilize the vacant space that uh just admittedly is way overparked and likely will not be used again. So, this is a great reuse of vacant parking area. Uh the objective is to begin construction in 2026. Uh and these uh these sort of new wave of coffee shops, Dutch Bros and similar I'm sure you've seen sort of like a Seven Brew. uh you know they they come in and they're pretty small sites so they're able to develop them pretty quickly. So they're hoping to uh within really sixish months uh start uh operating in this location. Uh public health, safety and morals, no expected impact. Uh again well within uh the intent of this plan development. Traffic control and access again certainly well within the traffic counts uh that we anticipated for this larger plan development. coffee shops were something that was sort of called out in the very beginning of a traffic impact analysis. Public service burden. Again, this is all private development. No expected impact on public service. Uh and finally, this location is almost exactly what this planned development was for. Uh establishing small outlots to support a busy commercial corridor. Uh taking a look at the applicable development standards. uh highlighted green here to show that uh based on the recommendation of the zoning commission and staff, all conditions of these various articles have been met. We'll go into a little bit of detail

um looking into the site design and building design. Uh the applicant did a great job working through our standards to make sure that their proposed development uh was in line with some of our objectives for high quality development. Take a look at the site plan. Again, this is in the northern area of the Meyer lot between Meyer and Alex Bell. Couple things to call out here. You'll notice that there are uh new crosswalks being defined throughout the entirety of this development to help bridge the developments together. Higher quality material, sort of a a stamped pa uh within just to help call out that these are areas where people could walk back and forth. Uh in theory, here's a look at the building. Uh again, substantially brick material. Uh they added some uh different interesting uh elevations and ways to break up the building design. Uh they have their sort of blue Dutch Bros coffee on the uh sort of main tower uh where uh the drive-thru will pull up to brick material, a good amount of glass on the facade will actually be visible from public roadways. Um again, it is a pretty small building. These are um uh no indoor seating. There are some outdoor areas for ordering or walk up, but primarily is a drive-through location. Here's a look at the existing site. You'll see in a moment the the landscape plan and sort of how they're renovating it. To the north along Alex Bell, there's a large um sort of relic of a detention basin. It's not the most modern design, but uh you can see has become very overgrown. a lot of uh scrub bushes and and honeysuckle along with a very rusted chain link fence that is just not very well maintained. So, as part of their plan, they will go in and clean up the entirety of that basin, get it reseated, uh along with some additional landscaping that they're putting in. Uh they exceeded our landscaping requirements, fitted really as many trees as they possibly could on this

pretty small site. Uh, so we were very excited that they, uh, you know, really took our design standards to heart and tried to fit them in as many as they could. But again, wanted to call out removal of the, uh, the chain link fence and those scrub plants. Um, there is a sort of slight grade into that detention basin. We reviewed that with the fire department. Uh, they actually preferred that the chain link be removed in case someone were to get in. It would be harder to get out, but uh, the grade is not uh, of a a great concern for the fire district. lighting design. They met all of our lighting 20 foot poles, 3,00 Kelvin color temperature does not exceed our maximum metric at the property line. So again, if if approved, the applicant come forward to file for zoning certificates uh both for the building and site as well as signed permits uh would be approved as long as all criteria are met in the same zoning certificate. Uh the zoning commission did recommend approval with no stipulations in a four to zero vote. Uh does the board have any questions of staff at this time?

Thank you for your thorough presentation. Any questions? The board will now hear from the applicant. Anyone wishing to come forward? Hearing none. The board will now hear from all proponents. Hearing none, the board will now hear from all opponents. At this time, I move to close the public hearing for zoning case 457-22. Is there a second? I'll second. Any discussion? Mr. Posey. I. Mr. Cole. I. Mr. Barry. I.

This time I move we adopt resolution 18-2026, a resolution to adopt a final development plan under zoning case 457-22 for Dutch Bros in December 2025. Therefore, be it resolved the Miami Township Board of Trustees approves the final development plan under zoning case 457-22 FDB FDP Dutch Bros December 2025 and upholds the zoning commission recommendation. Is there a second? I'll second. Any discussion? Mr. Posey, I. Mr. Cole, I. Mr. Barry, I. This time I move that we open the public hearing for zoning case 467-25. Is there a second? I'll second. Any discussion? Mr. Posey. I. Mr. Cole.

I. Mr. Barry. I. Zoning case 46725 is now open. The following will be the order in which this hearing will proceed. Staff will give a report. The applicant will give a presentation. All proponents will speak. All opponents will speak. A time limit of five minutes will be placed on each of the speakers. When speaking, please give your name and address for the record. The board will then review and record the findings of fact requirements for this case. The board will then close the public hearing and make a final determination on the findings of fact and the board will make a motion on the resolution concerning this case. The board will now hear the report of staff. Mr. Carlson, have the legal requirements for this hearing been met? They have. Would you please review your report at this time?

Yes. Thank you, board. Uh zoning case 467-25, resoning case uh from a PD5 planned mixeduse development district into a PD1 planned residential district. uh the specific request in a resoning in this case to establish permitted uses and development standards uh for the future development as a multifamily residential development. We'll get into greater detail in a moment. Uh this parcel is located along Hunt Drive and Newark Drive. Uh this parcel is sort of the southernmost uh remaining portion of the larger Newark office development. Uh if you'll recall board, um several months ago, we had a uh sort of dedicated staff study looking into future land uses within the larger Newark area. Um this parcel was sort of identified in a survey and and through pretty lengthy discussion as a sort of peripheral uh property that potentially could could lean toward an office development or again leaning toward a residential development knowing that uh much of the surrounding development is residential pattern. uh we have uh along Hunt and then down into Ferndown several multifamily uh apartment uh developments that would immediately border this and then again looking to the east a little further single family residential development. So um largely there was there was good support from um many of the existing office users in the area that said again on the periphery if something were to go multifamily residential that uh there wasn't a lot of concern. there was pretty good support to say keep sort of the central portion of the park potential for future office especially up along Lions Road but an understanding that uh this development pattern sort of made sense in this specific area. A couple items uh the development team would look to construct later this year. Um this is only the reasoning phase. They still have to do final engineering

and work through a final development plan uh to pull together a pretty good amount of information. So uh certainly a little while before they could start development and again would be a pretty large project. So looking at 2028 for completion. There's sort of two phases. We'll get into a couple new ingress egress points be proposed on Newark Drive, a couple on Hunt as well to uh service these apartments uh and condos. 100 condos to the north and then 240 apartment units to the south. Uh we've communicated with the county engineers office um discussing the stream zone and and surrounding repairarian area looking at a 20 foot buffer which is a little bit more than our 15oot buffer in our code on either side of the stream to maintain um for future uh use and um within the larger Gander Creek uh drainage association as well. traffic control and access. No TAS was determined to be necessary from the county and that these roads could support that level of traffic. Public service burden uh public works uh discussed again maintenance of the stream located on the property to mitigate storm water runoff. Uh we will work with Mark McGomery County Engineers Office, specifically Mark Stewart to review all storm water on the site. Uh this is not a designated stream. So there's no uh county core of engineers review required but we will certainly uh be sure that uh all of the county stipulations requirements are met. Compatibility arrangement of structures again um looking at 240 apartment units, 100 owner occupied condo units. Uh our objective here was to again look at this as a sort of last northern expansion of residential development really as we head into the office park of Newark. Uh the stream acts as a pretty natural buffer between what would be potential future either office andor specind industrial development uh which we can talk about again in a minute when we look at the map.

Looking at the development standards there are really two large items the zoning commission discussed. one pulling back a little bit on the size of the signage. Uh proposed was 100 square feet, pulled back to about 50. It's more consistent with other uh development in that area, so it wouldn't look uh much larger than what exists out there today. Uh and second, uh looking at a path or sidewalk uh along Newark Drive and Hunt Drive. Uh this is something that staff and uh public works department have been talking about uh potentially bringing sidewalk or other pathway into the new mark office development. Something that's been continually expressed by businesses out there that they would like to be able to go for a walk on their lunch or potentially walk down to Exchange at Spring Valley. Uh so this is a great first attempt at uh getting that sidewalk network brought up into the new Mark development. Uh, one item just to call out. Um, as the property narrows there where that circle is, uh, there is a, uh, traffic guard rail and then there is a storm, uh, some storm infrastructure. So, the path sort of would have to narrow there. Uh, working through the exact details of that. Uh the developer understands they need to work with McGomery County to get final approval, but it'll likely be a sort of narrowing of the 11 foot standard to make something that can fit through there, probably closer to a standard sidewalk width, uh just due to some challenging uh geometry. So again, here's a look at the larger site plan. Again, this is a preliminary development plan divided into two areas, one and two. Area one to the south would contain 240 apartment units, associated amenities, clubhouse, um I think a pool area I think was proposed. Um let the developer talk a little bit more about kind of what amenities typically come with this product. Area two to the north, 100 uh owner occupied condo units. And again looking at some new access points and then you can see the

repairarian corridor through the center of the site will be maintained uh and further buffered by some storm water management areas. Here's a uh section that the developer put together with their engineer to show. Again, they're they're looking at how to get the path through there. It's going to be a little bit uh a little bit tight, but working with the county to figure out how to get that path extended. Uh here's a look again at the preliminary elevations. This is for the apartment product. Uh we feel that the uh developer put together very high quality building design. Um you very uh sort of modern but farmhouse kind of look. Uh we feel that they put a lot of work into bringing a product that matches our uh surrounding area but exceeds a lot of uh other building design. And here's a look at the condo units uh to the north. Uh in discussion with the developer and uh with many businesses in our area, this is a housing product that we believe is very needed in our community. uh this sort of call it the missing middle housing owner occupied condos a little bit smaller than a lot of the single family product that's being built today certainly more affordable for a workforce that we are trying to attract through sites like First Fight Commerce Center or Lexus Nexus at the Pike so uh we feel that this is a really great product to bring to our community and our market. uh if approved uh they can move forward with a final development plan application and if not it would remain within the uh new mark planned office district. So again zoning commission did recommend approval with the following stipulations modifying the sign standards to reduce size uh and finally as part of a final development plan uh must work with the county engineers office to review the pedestrian path configuration. There are any questions of staff at this time? Any questions? Thank you for your

thorough report. The board will now hear from the applicant.

Good evening, trustees. Matt Gaston, Shiki Development Group, 600 West Lovelin Avenue, Loveland, Ohio. Uh excited to be here tonight. Worked with Alex and his staff for quite a while kind of figuring out what makes the most sense in this location. Uh we're excited uh as he mentioned uh Fisher Homes will be doing uh the condos. Uh they're excited to kind of provide that product to this community. They see it as a the right price point in the right right area with all the jobs and and coming into this uh community. So we're excited about it. We're still working through on uh exactly who's going to be the the apartments at this point, but there's there's a lot of interest just as for for how much how much activity is going on right now. So, uh, we're excited to keep moving forward and happy to answer any questions.

Any questions? Thank you for coming in today. Thank you.

The board will now hear from all proponents. The board will now hear from all opponents. At this time, the board of trustees is required under article 31, section 3104 of the Miami Township zoning resolution to make specific findings of fact based upon the particular evidence presented at this hearing. The recording secretary shall now read each standard and call the role to determine the finding of each trustee on the following standards. Mr. section 3104A. The site will be accessible from public roads that are adequate to carry the traffic that will be imposed upon them by the proposed development standards where only the proposed uses and development standards are to be adopted and provides for pedestrian accessibility and connectivity throughout the design. Mr. Posey

I. Mr. Culp. I. Mr. Barry I. Section 3104B. The proposed development and/or development standards adequately address issues related to the compatibility with adjacent uses, environmental use issues, and overall design compatibility, including lighting and landscaping, and do so in a manner that improves upon what would be achieved under the nonPD zoning standards. Mr. Posey, I Mr. Cole, I Mr. Barry, I

section 310 3104 C. The proposed development and/or development standards are intended to produce a superior design and construction that would normally occur under the nonPD zoning standards and will not cause an undue burden on public services and facilities including but not limited to fire and police protection. Mr. Posey, I Mr. Culp. I Mr. Barry. Hi. Section 3104D. The proposal is in accordance with the goals and policies of the comprehensive plan. Mr. Posey. Hi, Mr. Cole. Hi, Mr. Barry. Hi.

Section 3104E. If the project is proposed to contain a non-resident to contain non-residentidential uses, the conditions imposed mitigate any potential significant impacts associated with the proposal, including maintaining a minimum 50ft distance from a retail office or other non-industrial business structure or other or 100 foot distance from a manufacturing structure or a residential building outside the plan development district with a minimum 30foot property line setback for a retail office or other non-industrial use and 50oot property line setback for a manufacturing use along any property lines adjacent to a residentially zoned property. Mr. Posey I, Mr. Co. I, Mr. Ferry,

I. I move to close the public hearing for zoning case 467-25 and find that all of the above standards were met by the evidence presented at the public hearing. Is there a second? I'll second. Any discussion? Mr. Posey, I. Mr. Cole, I. Mr. Barry I I move we adopt resolution 19-2026 a resolution to adopt a zoning map amendment from PD5 planned mixeduse district to PD1 planned residential district under zoning case 467-25. Therefore be it resolved the Miami Township Board of Trustees approves the zoning map amendment under zoning case 467-25 and upholds or adopts the zoning commission recommendation. Is there a second? I'll second. Any discussion? Mr. Posey. I.

Mr. Cole. Hi, Mr. Barry. I At this time, we're moving into department head comments. Chief Nielsen. I don't have anything for the board tonight. Thank you. Thank you, Mr. Schwiker. Yeah, I just wanted to take a minute and say thank you to the board of trustees for your ongoing support. Uh the work we do touches every part of the community and staff is committed to providing dependable, high-value services each and every day. We recognize how much business is conducted across our projects and operations and your partnership ensures that we can continue to meet the needs of our residents while planning for the future. Thank you. Thank you, Mr. Carlson. How do you follow that? I got no comments. I'll just let that stand for today and I'll come back with some next time.

Thank you, Mr. McCord. I don't have anything tonight, sir. Mr. Uh I just want to thank all the staff who uh put in a lot of hours and work on uh putting all the different projects together that you saw in the in the packet tonight. Um it represents a lot of time spent working with applicants uh working with other department heads and other outside agencies to put all these different items together each time. So thank you. Board comments. Mr. Barry, nothing tonight. Mr. I have none.

Again, would like to echo Mr. Snider's comments. This was a lot of work we moved through very quickly, but it reflects quite a bit of behind the-scenes time and effort on behalf of staff and in consideration of the needs of the township. With that, I move we move into a work session to discuss the solid waste collection and disposal services contract. Is there a second? Any discussion? Mr. Posey, I. Mr. Cole, I Mr. very uh that portion of the meeting and the any remaining meeting will be conducted in the conference room. To the extent further public business is conducted, we will return to this room. Thank you.