City Council - Regular Meeting

I move we adopt Resolution 26-802, stating the intention to exceed the revenue neutral rate and setting a public hearing regarding the same for August 27, 2026 at 7 PM and authorize the mayor to sign.

I'll second.

Motion by Council Member, I'm sorry, Council President Hedstrom, second by Council Member Dwyer. All in favor?

No, roll call.

Oh, I'm sorry. It is a roll call. Council President Hedstrom.

Yay.

Council Member Baldrige. Yay. Council Member Moreland.

No.

Council Member Dwyer.

Yes.

Motion passes 3-1. Moving on to New Business 9B, Casey's Development Agreement Amendment. City Administrator Gensby.

Mayor and Council, the item before you is an amendment to the developer's agreement for the Casey's location. Our engineering group was not able to get the engineering plans to Casey's for the roadway design by June 30th as stated in the contract. The engineers of both organizations are working together. They're not going to, they don't need them immediately, and they agreed on the date of September 15th, yeah, of 26 for those. So this amendment just solidifies that date change.

Council, any questions or conversation?

I have two questions. On the original contract, it was a 14-day review period. Is there a reason why it changed to 21-day?

I think there was a request.

I just noticed. OK. And then on the amendment, it goes from item one to item three. Is there an item two missing, or is it just a miss? OK. I just wanted to make sure that if there was something that had been changed, it OK. OK. Yeah. Oh, I love auto numbering. So OK. Those are my only two questions.

Any additional questions or discussion, council? Otherwise, I would entertain a motion.

Make a motion that we approve the amendments as presented and authorize the mayor to sign.

I'll second.

Motion by Council Member Baldrige, second by Council Member Dwyer. All in favor?

Aye.

Motion passes 4-0. Moving on to 9C, note sale resolution. City Administrator Gensby.

Mayor and Council, the item before you reflects the note sale for temporary notes for the funding of the Upham Drive project and the 61st Street widening. The bond sale was this morning at 9 AM, and these are the results of that bond sale. I'll let Andrew do the rest of it.

Absolutely. Thank you. The lowest bid was Oppenheimer. And so what you have in front of you, then, . copy in your packet, doesn't have the . In addition, because the rate is . We're able to refine the number based on the sale principal . There, so we have the resolution. Where we've got 970 principal . I've been answering.

Any other questions or conversation. I would entertain a motion.

Oh, and sorry. Note in the agenda memo, two motions. I want us to step a little bit.

Thank you for clarification.

I move that we accept the low bid and authorize the mayor to execute and deliver the bid form.

Second.

Motion by Council Member Moreland, second by Council President Hedstrom. All in favor? Aye. Motion passes 4-0.

I move we adopt resolution number 26801, establishing the terms and provisions governing the city's general obligation temporary notes series A 2026. Second.

Motion by Council Member Moreland, second by Council Member Dwyer. All in favor? Aye. Motion passes 4-0. Moving on to 9D, USDI gas system study results. Thomas, would you like to introduce our speaker for the evening, please?

Oh, did I say it wrong? Oh, did I say it wrong?

I don't know.

What did you say? Anyway. I was down here. It's okay. Sorry. My apologies. I'm trying to get the computer to work, so I figured I could go. I don't know if your Microsoft is on here for your e-mails. I was trying to go through the model and put it on here through my e-mail. But they were the group who did the modeling for us. So you would wonder why I use a different engineering group that does not do gas modeling or gas infrastructure. So that's why we use it for the contractor. Also, the worker who provided the plans for going there to do the railroad tracks and the plans of which

Welcome we're so glad you're here Thank you Yeah, and I can I'll kind of get started a little bit just I can kind of explain Explain stuff and then we can kind of go through it a little bit more But yeah, so we provided this gas system modeling so kind of go through that just a little bit so you understand it's just a network model you know it's very similar there's there's water ones there's you know sewer models things like that just hydraulic pressure models going through that and how we do it is we build taking that mapping from your system we're able to plug that right in confirm sizing put uh loads in there based on what you guys have seen in you know recent years and you know we it kind of goes through in the report a little bit of you know we really focus on those bigger loads um you know the industrial stuff seeing industrial park schools things like that and then when it comes to your uh residential load that kind of gets a little bit dispersed just because winter load it's it's uh It's it's not really at that high peak that you're gonna see it kind of distributes just because there's, you know, some people, some people are on some people are off. So it's kind of lower than what you would normally see is, you know, a normal peak load for a house would be a hundred and fifty cubic feet an hour. We we actually run it more in the sixty range, because that kind of just floods it out and levels that off so that we get to where we see historical peak usage rates based on data you guys have given. So we build that all out and actually one thing we were able to prove out was that, you know, we were within I think half a pound, half a PSI of what, you know, what Thomas and them had actually seen in the system. So we got that pretty good and calibrated and then kind of started from there. Man, they got so many questions. It's Adobe, they do it every time, it's horrible. Okay, so just kind of give a little bit of a, General generalized overview of all this so like we said these are those larger loads that we saw in the system and kind of give a You know why why did we do this you know Thomas came to us and and wanted to look at what? You know how prepared is the natural gas system for the future so? You know we wanted to look at it in You know, what do you got now? What do you got coming in the next couple of years? You know, do we need to look at really running something quick and and figuring out if you have immediate problems and then go into that five year, ten year growth based on, you know, a reasonable number of additional housing, some additional industrial loads, things like that. I guess a good point would be the possibility of a new school. on the system. So we work through that. Uh, we did, like I said, a five year and a ten year. We we base those, you know, everybody's seen that growth in in Park City and even around here in Bel Air of everything getting closer. So using um about I think about 300. I think what we did was five years was an additional 300 house subdivision in one area and then a 300 house subdivision in another and kind of doing the same thing going to 10 and also adding some load into that industrial park where there really is an issue or where a lot of that bigger load is happening. just a lot of numbers but what this really does is we kind of ran multiple, multiple iterations with different conditions, really to start with the existing conditions, you know, kind of calibrate out what we're doing, what's been seen in the system. And then, like we said, going into, you know, what we were really worried about is, you know, are you gonna have a problem in this winter? And do we need to get something done quick? So we went through that and you know like the report talks about your You guys have already up pressure in the system to allow for this load so based on that you know Going into this year no issues that are really and you don't need immediate addressing Just to kind of clarify this because it gets a little I We ran multiple iterations with different pressures just so you can see what you know if you're starting at this pressure what will we have lowest pressure wise. We kind of took every iteration set and jumped it up to just basically put it to the limit of the system so that we can just say all right where do we end here and how much can it take. that kind of gives a thing gives you a good idea what's happening at each one. The two other ways we wanted to look at this was kind of limitations of the system so we'll start there. Right now the system is fed from an existing station that's been there since the beginning of the system. It is set with a certain capacity. It was probably pretty over built from the beginning, so they You are approaching quite quickly, if not already to the capacity of that station. So and one thing to note on that is it's it's when they list the capacity. It's not that it's not going to be able to give you any gas past that certain point. You're just going to start seeing limitations. So it's You know there is a little extra so it's not that's also not an immediate concern, but something that should definitely be looked at for the future. So there's that issue number one, and then part of the issue is is where growth is happening in Kichai with the industrial park being on the other side of the railroad tracks that was never really developed as part of the original system with larger pipe things like that. So After running through this and going through to you know existing system and and starting to raise loads. We looked at kind of 2 different ways of approaching the issues, and one of them being is, you know, like we said, currently you have a 2 inch steel main that's going to cross those railroad tracks. So you. you know that's really the choke point you know what needs to have or what how would it benefit you to replace that with the six inch height or medium density pipe that would provide a lot more capacity but really how far would that get you and then there's the other other option of what happens when you start exceeding what your capacity is now for that station so we're going to look we wanted to look at okay if we upgrade the existing station what does that look and how much does that help for the future and then the possibility of a new take point from your guys's supplier to then back feed into the system so you have you know two feeds possibly or even just one feed with much more capacity. So looking at that we kind of I guess to start with You know, like we talked about your current system at this point with the load you're going to see over the next couple of years is, you know, has the capacity to deliver gas with no issues, even at those peak times. Looking into five years when we go to let's say upgrading the existing station even adding six six inch pipe across the railroad tracks you you start seeing a limitation at that five-year period so back to oh gosh get my number straight So see, this iteration is kind of what we're looking at, the 1.1.3. So getting into five years, even doing all of that work, you're getting to a point where you're seeing pressures as low as 22 pounds. So obviously, that's near what you guys used to operate at a few years ago. The issue is that with this model, it's kind of a steady state model where it brings everything to equilibrium as it states that we're putting it in there. There's always the possibility that you see exceeding loads in certain places at certain times. So you start getting into those lower pressures. You have the possibility of that happening. It kind of strains you and then also limits what you can do on you know year-to-year adding you know more more customers onto the line so that's kind of where we mark that out in red is it's it's not necessarily saying that's the point you're gonna start seeing pressure issues to the point where people are out of gas but there's there's that and like short-term future concerns so at those points and So kind of contradictory to that if we go to the point of having a new Southern Star station on the other side of the railroad that comes and feeds back feeds into town becomes another higher capacity feed to the system at those points. Sorry I got my numbers.

So yes there and it was original system was that you know I guess you had a little bit of load on that side of the system from way back when is that correct? So that's the choke point that you're talking about. I got you now. That's kind of the thing. Now I understand.

So yeah, the railroad kind of runs, just judging on this map, there's just that short segment of that too much.

I'm on board now.

it's it's quite amazing how much of a choke point that becomes because there's some ways we ran that and we saw you know 20 pounds of drop just across that so it's it's a it makes a very large difference um so the thing is is that just to kind of show the contradict or um contrast these two. So those 1.3s, those are the ones that's five-year projection with the new station. So there's a couple different ways we did that. And at those load levels, you see no issue. And that's kind of the same point of these 2.3s, that that's upping you to currently you're running around Thirty thirty five to forty mcf an hour is is total system load We're showing that you know putting that station out there gets you to one and a half times of what you're using currently and with no issues so There's kind of one thing I put in the summary of looking at that it's, you know, looking at it from that direction, you know, we can definitely, you guys could definitely upgrade current station, do a bunch of piping work. Uh, spend a lot of money on that and and it'll it'll get you somewhere. It's just the question of how far and and how long that's gonna be. So, you know, just depending on that growth and and and also where the growth happens is is a big issue too. So you know we tried to kind of split it of it happening on each side of the railroad um just to kind of see what happens and it's you know if everything happens to be north of town you know that makes a big difference as opposed to anything to the east north south whichever direction so that's kind of the thing of i i think put a slight recommendation that if if you know Our recommendation would be to really look hard into that that new station so you can add that capacity, be able to serve you know for you know 20 3040 years into the future, more than. Just kind of more of a five year projection. So. Any questions? Does that make sense?

It does. Okay. Thank you for that clarification. It was the choke point that was getting there. Yes, yes. And it is.

Yeah, that's kind of the big thing with it.

So you're recommending that we.

Okay so and let me get well not necessarily. So here let me just and maybe looking at the maps makes makes life a little easier and it'd be nice if we get super detailed with the maps but not so much. And this kind of looking at existing systems so if you kind of see where that cursor is your so your current town border stations right around you know that point down there. So Like we said that there's the railroad That's the that's that line. So there's that's going across the railroad that like Thomas talked about there's you know Still some back and forth with the railroad about getting a new pipeline under there So a number one there's there's kind of those that choke point issue with that I there's a possibility you know to upgrade this station at and I put an estimate together as well just based off of what Thomas has given and then some estimates on you know running the pipe that's going to get you to these stations and kind of tie everything in. So one of the options of the you know going as far as we can is to Install a new station there or upgrade that station, then run six inch pipe from there again at a slightly higher pressure all the way out to the east side of town, so that you're basically back loop it at that point, because that's where you know the issue seems to be. issue with that is is already trying to get across the railroad. You know issues with that you're going to have to cross it at a different point. So then there's the the kind of that secondary option where where you tie on down here to that southern star that line continues going slightly north but mainly east west. So there is the possibility of getting another site where that can be tied in, and building a new station, much higher capacity. And based on that estimate and what Thomas has been given, there's about a $300,000 difference in building a new one as to upgrading, which is the $1.5 million for a new station is pretty normal. So that's that's kind of the point of there's there's that factor and then there's okay well then what do I have to do you get that there and from what I underestimate it You'd probably it'd be about a half a million dollar project to get gas from that new station up to your existing system in this industrial park area. And then if you wanted to go through the whole process of back looping the system from an upgraded, you're still looking at 350 or so thousand dollars or more, depending on when this happens. And at that point, there's still half a million dollars is a lot of money. you know, but if you're looking at it strictly from a pressure aspect, you know, you're getting a lot more bang for your buck now as opposed to, you know, what we've seen. Southern I know we I know we had a southern star station put in You know what about when I started 15 years ago is about half a million dollars so You know when it comes to cost of how much those stations are how much that pipe? You know installation costs have gone up in the last five years That's kind of the other point of you're getting a lot a lot more for that than what you see on that other end so there's we did run iterations where all we did was just jump that across and it helps to an extent is kind of what we found out and it's it's not even to the five year you know the five year projected growth so.

So the first one that you said to upgrade the current and then the six inch line at the railroad track, knowing that what we're facing with that right now.

Yeah.

How much did you, you said there was a $300,000 difference between the two?

So what we had, yeah, and what Thomas was given, I think, tell me if I'm wrong, but the upgraded existing station was about 1.25 million. and then what they gave them was 1.55 for the new station. Okay.

Oh, and the half million was just the piping from the new station to the project.

And part of that being is, you know, and I went into a little detail with the estimate that with that new station, you can get higher pressure We would put a higher higher high density polyethylene line instead of medium density that can run at a higher pressure Then and build reg stations off that build new ways to feed the system off of it you know more more for projected growth because the The thing is you can install the HD PE run it at over 100 pounds, or you can run it at 60. You can run it at whatever you want. Median density, you're capped at the 60 something pounds. So it really makes a big difference there. So that's part of the difference in cost with that being a little higher.

i just want to clarify make sure i'm understanding it correctly so for kichai east of the rover tracks in the industrial park if we don't take action we have significant limitations that will hit us yes And then I guess the other question, and maybe it's for Thomas, maybe it's for you, I don't know. So what is our service area? If we begin to expand, say we put in the new station, what is our service area of where we can grow to and serve?

So currently the Casey's Theology is Right.

Right.

But it also provides us with the... So, with our water... This provides... Through the current law...

Right.

Right.

Right, right. Right. so if i'm hearing you correctly that means if our current eastern border is rock that means we can at least go out to greenwich with gas service is that correct okay i i just i just want to make sure we're getting a big enough picture of the opportunity yeah as well as all the way up to 100 i mean 107.

How old is the regulator station? It was replayed. The regulator station,

I know we've talked before about the federal grant opportunities do we still have is that still an open window to apply for a federal grant to assist so yeah and that's one of the issues with that federal it was

It's an issue for you guys. You actually have a really good system. So it's really a lot more for, you know, they have a caveat for getting, like, technology and things like that to kind of update your system, but it's really for cast iron pipe, old pipe that's listed as, you know, an issue by NTSB or by the DOT. So it's... There's yeah nobody's had really good luck at trying to get that for for upgrading steel or anything like that. So yeah.

Okay.

That's exactly right.

So that's okay. So will you have an estimate sheet to distribute to the governing body that we can see like what the costs and options are for discussion?

Did I?

It's not in the packet. That's why I asked.

I was going to say, I'll... Yeah, we have that. Great.

That would be wonderful. That could be sent out. Yeah. Yeah.

Okay.

I have one really odd question. Okay. Being a math person, why is a month 24 days and an hour, or day 16 hours?

Okay, so that's, the problem is is we, You don't meet her hourly or daily or weekly meter per month. So to try to put it to the actual peak time, we cut it by 24 days, then 16 hours so that it's if we divide it by 30, then 24, it's going to be a lot lower than what that peak actually is. So it's yeah.

it gets confusing well i just i i figured there was a good rationale and that it wasn't just you guys going hey let's see if they notice how many days are in the lab and how many hours on a day but i appreciate that all right any questions any more discussion thank you very much for presenting to us um council i would request a motion to receive and file I make a motion that we receive and file USDI's natural gas model report.

I'll second.

Motion by council member Moreland, second by council member Dwyer. All in favor?

Aye.

Motion passes 4-0. Okay, moving on to 9E, park board bylaw discussion.

These have been developed recommendations from Park Board members since reenacting the Park Board bylaws to operate as the city operates through the hierarchy. So those changes have been reflected. The issue we have currently with the Park Board is the number of people on the Park Board. So, historically, there's split votes on the park board, two or three to three, and they're not able to move anything forward. The city code provides that the city council change bylaws park board. What I'm asking the city council to do is give these, this meeting, review them, and have them back on the agenda

So I do have a question. At the meeting on Monday, I mean, there were four members there at the meeting. And somebody made a motion, but nobody seconded it. So it didn't go to a motion. There was no tie. OK. So OK.

Council, any discussion?

Aye. i'm not sure what my question is um so what it what are the fundamentally the biggest changes that are being addressed one of the biggest changes is the staff members are required there really is no need for a public

So based on some of the meetings that I've listened to,

I think in this last Monday meeting as well, some of the discussion was how is that information requested of Thomas getting back to the Park Board because I felt like from what several of the members had said was they didn't feel that that information that was being asked of him with his expertise was being relayed. So if he was there, would he be able to relay that information? Because in the past, that was one of his roles, was he was very knowledgeable with what happened at the park. He's very knowledgeable with many of those aspects, and that was why it was originally lined out that he would be the designated staff member for that.

Yeah, information. Yeah. projects from the other

i guess without with only one member of the park board here tonight um to respond to that i'm not gonna ask it out i mean how was were these changes directed by the park board feeling there was a need to be changed or were these directed otherwise Any other questions?

Anything else, council?

Review and come back next. Yeah, review and my request would have this.

Well, the park board won't meet before the next council meeting, though. So we're not going to put this back for them when they have a full slate.

Because I know they had my request, council.

Okay, moving on to 10 council reports discussion requests. Are there any requests or discussion this evening?

I have a follow-up from a request I made in May where I had asked and I know that Mr. Jensby you were not here at that meeting but I had requested information on the CORA requests because we had seen in the based on a Facebook post that prior to May we had not been charging for CORA requests even though there is a There is a line for that in the fee resolution and I was just curious as to how much we felt the loss of income was on the core requests received that weren't charged.

Oh no, that's not my question. My question is why weren't we charging that?

Okay, that was...

Okay, that was... I...

And they should be being charged based on the hourly, because I know that in the past we had said this was the estimated value of our time for that. But in May, beginning of May, there was a Facebook post that the city will now start to charge for those. And it was reported that we had not been charging for those. and that was just was my question was okay well okay i can i will testify that that is not correct because i have charged this woman next to me i've been charged before now i have charged several people So we don't know where it's being coded then. Okay. Okay, because I thought there was, and that was what I had asked was, is there a line item that goes for those so that we could, okay. So we don't, and that's just, and you don't, but when you code them, you just code them to miscellaneous. Okay, because I thought there was a records request line. But not general, okay. And my next question is going to be more towards Andrew. And I'm trying to find my notes. So at the, and I know you were not here for our workshop last week. And I just had a question because Mr. Lasher had presented some of our duties and responsibilities, and he presented the roles and responsibilities of the mayor, and under KSA 12-10A-07, one of the, and it says that the mayor shall appoint the head of all departments subject to confirmation by the city council, and such department heads shall serve at the pleasure of and report directly to the mayor.

Okay, that was what my question.

Okay, so that was what I thought. That was a contradiction to what we had, and I knew that there's ways that we do charter ordinances and things like that, but when he presented that, I thought that is not something that we had seen before, so I just was curious as to... How that worked.

OK. And I do think that the city of Keech I'd have to go look it up to be certain. But I know that there are even some of those chapter 15 sections . Yes, well, and.

Well, and I did, and I knew that we had referenced that in several prior. But then, like I said, when these were the 12 dashes, I was, and the way that it was presented to us, I had. Fair question. You said that too, it's a fair question. Okay, so thank you.

Clarification.

Yeah, I just was like, because we have, I mean, obviously we don't follow that, so, and we haven't for quite some time, so.

all right that was just my clarifying question uh i just have a request that um the current park board bylaws indicate that if there is a vacancy that the city shall publish the vacancy um and if that could be done if you need me to send specific information so it can get published out and let me know and i can take care of that um with you Great, thank you, I appreciate that. Any other discussions or requests, councilor?

I have a request that we try to make an effort to keep council meetings the two hours maximum. I just think, you know, I have kids at home, I've got a job, a full-time job, and we're spending a lot of time on things that could have been taken care of prior to the meeting. That's just me. And if I'm alone, then I'll shut up. But we're now over two hours. Just throwing it out there.

Is it possible to do something limiting that?

That's the will of the council. We probably have to draft an ordinance limiting the time. The realities behind that?

I mean, it's legal.

It's possible.

I think it affects it. There'll be two hours of testing. That's legal on policy.

Sure, I understand. And I'm just throwing it. It's just 5 AM comes in.

We can have Andrew draft a draft policy review. We can have discussions.

Well, in honor of that, I will skip the mayoral report tonight and we will move into executive session.

Madam Mayor, I move we go into Executive Session. Per State Statute 7543.19 , the subject to be discussed during the Executive Session is non-elected personnel. The justification for closing the meeting is discussion related to non-elected personnel matters. And the time and place in which the open meeting shall resume is 925 in the City Council Chamber.

Second.

Motion by Council President Hestrom, second by Council President, I mean Council Member Baldrige. All in favor? Aye. Motion passes. As we return to the regular meeting, I want to remind everyone that pursuant to Kansas Open Meeting statutes, no binding action was taken by the City Council while in executive session. Before we move to adjournment, I guess the question I have is, Matalon referenced a workshop, so I'm not quite sure what.

Yeah, we'll get that set up and provide you with it. You'll have to go through the question and session.

Okay, okay. Then I would entertain a motion to adjourn.

I move to adjourn. Second.

Motion by Council Member Dwyer, second by Council President Hedstrom. All in favor? Aye. We are adjourned. Have a nice evening.

Take care, all. You too.

Have a great vacation.

I'm going to try.