Council - Regular Meeting

Hello. Nice. I heard it was on the 12th. Mine's a Sunday. going downtown.

Yep. Haven't done that for a few years. I used to do it all the time. Oh no. Maybe Santa.

Did you put that in such big lettering so everybody can see? I've been told several times that it takes a lot of explaining. Explaining a lot of explaining

for the Good evening. I'd like to welcome everyone to the East Debuke City Council meeting. It is Monday, December 15th. I ask that you please turn your cell phones off during the meeting. Please be quiet during discussions. Please stand for the pledge of

allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. 25-1213 call to order. Bergmeer here. Dagenheart here. Flur here. Meer here. Roby here. Taylor here. Mayor Digman here. Attorney Hess

here. 25-1214 staff reports. City manager report.

Thank you, Mayor. The um Ceno Avenue water main project is hopefully back on track this week um given the weather. The far end is open. The middle is covered by in the next day or two that should be uh cured and opening up and the remainder hopefully will be poured this week this week weather permitting. Um I've reached out to the teamsters union um two weeks ago requesting that we begin negotiations on a new contract. The current contract expires April 30th. I'm waiting to hear back from them. Uh the incognito uh demolition, I have an update since I wrote the manager's report. Um today was the deadline that I gave the owners to either demolish the building or uh apply for a uh u license in order to have an uh abandoned building, vacant building. And um they had removed the asbestous a couple months ago. I'm told that's about a $20,000 project. Um and they got a demolition permit and they came by last week um to say they were going to come and take it down on schedule. Um, so I got a call this afternoon from a representative of them saying that um, Nyore has still not come by to take off the uh, water the uh, gas man and apparently it's poor form to knock down a brick building when the gas has not been turned off. So um we reached a kind of an agreement um that I would give them till the end of till the end of the year um assuming

that Nyore comes in and um if it's not done then we will basically pate the uh fines um to the 15th. So, we're kind of done messing around, but uh we have had the same kind of delays from Nyore um on the on our building that they're having now. So, um there is nothing that can be done with that. Um so, we'll keep a communication on that. Uh last week uh several citations went out for vacant buildings um whose owners had not applied for a permit to have a vacant building and uh had not come up with a plan for it or or made that building safe and so um we've begun the fining process for them. So we'll keep you appraised on that.

Thank you. Uh, as I look out tonight, I I noted that we're we're missing somebody that's been a mainstay at all of our city council meetings. Uh, last week, our community lost Ronnie Dicks. Uh, for as long as I can remember, he's attended every city council meeting. Uh, always always was very interested in in what was going on, very uh, active throughout the town, you know, keeping an eye on things. Uh just a great guy and and I just want to say he will be missed. Uh next thing I'd like to thank everybody that came out and brave the elements last Saturday for the uh edge chili crawl. It was a pretty decent turnout considering the the temperatures. Uh it was, you know, I talked followed up with a lot of the bar owners and they all said that it was a you know nice little shot shot in their arm business-wise. So thank you for all those that participated. That's all I have this evening. Alder person report Bergmeer.

Nothing this week, Mr. Mayor. Thank you, Deenheart. I'd like to thank Pam for getting the party organized and everything. Was great, Pam, that you did. Oh, thank you. All right. That's all I got here. Thank you, Flu. Um, I had a couple people approach me on the They can't seem to get a hold of the city manager. Um, they've tried and they uh been turned away. Does that sound like anything, Pam? Or are you answering phones? Yeah, we're answering the phones and um pass on we pass on messages. We get to him as soon as we can. I mean,

are you collecting phone calls or or phone numbers or Yes. Yes. And then we and then we pass them, you know, when they when they give it to us. It's not that most people don't give them to us because they want him right then and there and unfortunately he's busy at the time. So you can get back to him, right? Yes. Yeah. I mean, if as soon as as soon as we get a phone number, we we hand it off. We email it directly to him, give it to him, and then he gets back to him as soon as possible. Okay. I mean, oh, no, that's okay. almost everybody that comes in um I come out and talk to um on the spot. So, if there's somebody that that that we missed um I'd like to know.

Okay. Who it is then we'll happy to talk to them. Well, well, I'm sure they'll be watching, I think. So, okay. All righty. That's all I have. Thank you, Mayer. I don't have anything tonight. Thank you, Roi. Yeah, just a little update on the Christmas event we had. Um, not this past weekend, the weekend before. Everything went really well. I just want to thank all the um volunteers that came out and helped set up the Christmas decorations and for the event. That's all I have. Thank you, Taylor. Nothing tonight. Thank you, city attorney house.

Nothing to report, Mayor. I'm just sorry I missed the party. I was sick with a sinus infection. So sorry I missed everyone and send my season's greetings tonight. All right, Police Chief Kavasic.

Good evening. Uh some of you have reached out uh regarding what Officer uh Nate Schustster has been doing last week. So I figured I would let you know. Um last week uh sometime uh I believe it was last Thursday um a gentleman from uh Dotto Avenue uh came in to file a complaint on Joe Carroll Energy um for turning off his heat uh or electricity after uh November 1 after talking to uh the gentleman in uh officer Schustster uh was able to contact uh their attorney Terry Kirk um along with the secretary from Joe Carroll Energy um to come up with a plan um for this individual to get his uh electric turned back on so he would able to have heat. Um he fell on some hardship over the summer. His wife passed away and then he came uh and had uh was diagnosed with uh cancer. Um during that time he was in and out of the hospital uh quite a bit with treatments uh for his cancer and he fell behind on his bills with Joe Carroll. Um he started making payments prior to the shut off date and he was under the impression that that was sufficient enough to be able to at least keep his electricity on. Um at that point it it wasn't. Um at that time Joe Carroll needed $500 deposit to keep the to keep the electricity on. Uh so officer Schustster came in my office and uh presented me with these uh problems that this gentleman is having. Um through the work the people at city hall myself um we were able to um get his uh deposit paid for uh by the Knights of Columbus.

I reached out to Jerry Russ. Um Jerry Russ then reached out to um uh Deacon Ch uh Schilling and who reached out to me and we were able to uh get that squared away with Joe Carroll through uh the Knights of Columbus. So I'd like to thank the Knights of Columbus for uh their generosity and getting the heat back on prior to this polar vortex that we just had over the weekend. Um that gentleman also uh took it upon himself to come to city hall and have the public works crew turn off his water on his own. Um not because he couldn't pay the bill, but he didn't want his pipes to freeze um during this cold snap if he wasn't going to be able to have heat. Um he was frequent frequenting establishments during the day to charge his phone, uh keep warm, and then at night he would shuffle back to uh his residence. Um he was at the hospital a few times during this bout. Um they were also bringing uh the hospital was bringing him food. Um so uh at at the end of the day uh he was able to have heat. I believe he called city hall and said um there was a bunch uh there he had a bunch of lights on in the house that he didn't realize he had on when the electricity was shut off. So he was very ecstatic about that. Um, Desiree helped with uh getting his water bill paid for through a veterans assistance program through Galina. So, uh, Nate went over and picked him up and came here and they filled out an application for that. He needed a copy of his, uh, DD214 saying that he was in the military. Um, and his MOS and retire date or his, uh, discharge date. Um, we got a call after hours actually I believe um saying from the veterans assistance program in Galina saying that they were going to pick up that tab for him as well. Um,

at that point uh Nate asked if he could post this uh this gentleman's story online uh through uh a Facebook um community group for East Debuke. Um I gave him the blessing to do it. he typed up a very nice uh article um and then it was approved by one of the admins and the community outreach from there just came pouring in um there our community is great and they started just wanting to donate uh every people that's at city hall were donating um people in the bars were donating to this gentleman's cause um I believe to date um I just asked Nate this morning uh when he got off I believe it's he's raised around $3,200 $ uh for this gentleman. And Nate's goal was 2,000. So, I believe what he's going to do now is get with somebody u from the Edge group um to see if and when they can start making future payments for this individual to give him a head on his electricity bill. Um there's couple mechanic shops in town that had reached out to Nate to get his vehicle working. Um he's got a power steering pump that's going bad or or went bad. Um, and then there was a battery issue, but that battery issue has been solved. All it just needed was a good trickle charge overnight. So now his vehicle is running. Um Nate was also thinking that with so the leftover money if we wanted to put it towards a program like this for future use um and maybe beg bar and steal somebody from like the Edge Foundation to take that on um in case people wanted to still donate um but donate to a different individual um that would be in need um at this time of this time of year for a situation like this. Um, so he's he's going to be working on

that. Um, he also thought about making it right with um the the gentleman and giving them gift cards to say like Hi- Ve or Walmart. So, he's just not going to hand them cash. Um, that way we know or the donors know that it's going to a good use, that it's going to food and home supplies. Um, so all those things are still being talked to you going forward. Um, I've been in contact with the city manager about going forward on on a program like this and we came up with uh a situation where we get somebody from a nonprofit um outside of the police department just to keep transparency clean. I guess um is again it's a small community. We deal with people in the community and the last thing we want is somebody to donate to our program and then be mad at us because we write them a check. So if it wasn't to another nonprofit, I

I think that would be the best possible

Sorry. Um, so I think that would be the best place in for transparency. Um, Nate's been doing a very good job of keeping track of um, where the money is going to be coming from and where it's going to be going by keeping a log book and writing out receipts for people that come in and donate through city hall.

Um, the community outreach through the bar area was was great, too. several bar uh uh tenders and owners said that they'll like some flyers up u excuse me uh at their establishment and have a a donation box. So that was their those guys' suggestion. So I believe Nate reached out to uh Desiree who's proficient in in making flyers and seeing what they can do

uh for him as well. Um it was very nice. I live in a great community, work in a great community to see that. I mean, within I think Nate was in here at 9:30 in the morning and by 1:30 the power was on at a gentleman's house. Um, and he was pretty emotional. Uh when I went over to Mgruz to tell him that his lights were on or his water bill was going to be taken care of um from Galina's veterans assistance, uh he said this is a Christmas miracle that he feels like he should go buy a lottery ticket cuz he just he just won the Powerball with this. So makes your feeloods feel pretty good and when you able to do something like that. So I'd like to thank everybody that, you know, participated, that helped out, that gave advice, um that donated. Um like to thank Officer Schustster personally for taking this task on. This is exactly what um I'm looking for in a police department. And then I'm going to tell you where Nate got this idea from, and it's going to blow your socks off, but it was Sergeant Hughesman that drilled this into his brain a couple weeks ago when we had a departmental meeting. Um he pulled the young guys off to the side and um said, "Hey, there's there's more to law enforcement in this community than just stopping cars and writing tickets. You guys got to do all these other things, too, for the community." and Nate actually said, "I went home and shoot on that for a couple weeks and I'm taking Sergeant Hunman's advice on this and this is what I'd like to start doing." So, I'd like to thank Mickey for that for that advice as well. That's stuff that the veterans are uh veteran law enforcement officers such as Mickey with 33 34 years of experience. That's that that's invaluable. And if it wasn't for Mickey saying something like that, that gentleman would probably still be without power at the end of the day. So, there was another incident, too, with uh one of the new guys, uh Andrew. Um if you guys remember back probably 8, nine, 10 days ago, there was a semi that was broke down on Highway 20 that shut down

traffic. Um the gentleman driving the uh semi blew uh an airline uh to his brakes, so his rear brakes locked up. Um, Andrew was able to somehow Macgyver a way to get the air brakes to work with him walking alongside the semi and the semi-driver driving it uh to get it off the road so that way uh traffic can still stay flowing. So, and he credit his military service for that cuz he was a diesel mechanic in the military. So, I'd like to thank uh Andrew for that publicly because without that, who knows where we would be. To try to get a tow truck for a semi around here takes hours. Uh 3, four hours at best. So, Highway 20 was opened up in a short time. Um so, yeah. So, I just want to let you guys know all the good stuff that's going on with our guys. Um despite some of maybe the bad stuff you hear on the street, there's some good stuff that's also happening, too. So, that's all I have unless you have any questions for me. That's great.

Perfect. Thanks, guys. Thanks, Luke. Thanks, Luke. All right. Public works director Van Astrand. I can't top that.

All right. Fire chief him. Nothing in there. All right. Thank you. We know on 25-1215 speakers from the floor. There are none noted this evening. Move forward. 25-1216 consent agenda. Still moved. Second. Roll call. Berg. Meyer. I. Deenheart. I. Blur. Hi. Meer. Hi. Roby. I. Taylor. Hi.

New business. 25-1217. discussion and possible action to approve a resolution for maintenance of streets and highways by municipality under the Illinois Highway Code in the city of East Debuke. So this is uh our annual request to the DOT. Um and uh you can see on the uh second page um how the how it breaks down. Um generally it's always been electrical service and road salt. Last year we um we we had there was a significant balance built up in this account and so we began putting money into streets directly. Um Pam worked for about five months with DOT and uh they approved the um expenditures on roads and um this year we calculated it to um hopefully spend down the balance. You know, it's it's a best guess thing because we don't know the revenue's going to come in. But our best guess is that this is an amount that would bring down uh and virtually eliminate the essentially surplus that that developed in this account and would put um more money into our streets. Any questions? So, it's 24,000 for electrical, 13,000 for road salt because we've got a pretty good stockpile of road salt right now. And 113,000 for streets. And of course, based on the revenue that we take in, we don't have to spend all this at one time or if we if the revenue didn't come in, we wouldn't spend it.

So, when it says streets, do they have certain criteria you have to meet? Um, I don't think they got very specific, but basically we would use it for for our resurfacing projects and things like that. Yeah, the timing is right. Um, we're trying to kind of squirrel together the money for the ditch project. So, this would be uh it would be appropriate for it to fund the bridge, the new bridge. Um, oh, Monomony. That would be it. But other if it wasn't the bridge, it would be um our regular road maintenance or road improvement.

I have a question. Is there any way and maybe it can't, but it's this question. When we when you're coming into town from 20 west and you're come by vans there and how rough it is right there, right before you go up to Hill Street to your house. Yeah. Is there any way that could fall into there and we can fix them ruts and them big holes and smooth that out or is this not fall into the state highway? State highway. We have to go to the Okay. So, I'm sure they'll do it when they do the bridge be done before that. Sorry.

Do we stick any any more money towards this out of our budget or does it the street salt? Oh, no. is an addition to what we generally spend on streets. Yeah. Okay. Can we call anybody from the state to try to get that fixed? We can try. Next summer. Well, yeah. I mean Oh, we can. Yeah. Probably know it. That's bad because you come in and you hit that. You have a low low riding car. Yeah. You bump redid the road and stopped it down there by Yeah. Why won't you keep going? That's all. That's my Okay. All right. Any further uh questions or discussion? If not, can we have a motion to approve? I'll make a motion to approve.

I'll second. Roll call. Jagenheart. Hi. Flur. Hi. Meer. Hi. Roby. Hi. Taylor. Hi. BMER. I 25-1218. discussion of possible action to approve an ordinance for tax levy year 2026 in the city of East Debuke.

Okay. You might have noticed the small display up here. Um for the second year in a row, we're proposing uh reducing the property tax levy for the city by 5%. Um and so I want to first frame it out what it is and what it isn't. um what it is is an actual reduction in the property tax dollars that the city of East Debuke will take in. So that's the most honest way to declare a property tax reduction is to do it by the uh levy by the amount of money that comes in. If you do it by something else, by the rates or things like that, then you can play around with the numbers because the values could increase and the same rate would bring in more dollars. Um so this is the most honest way to do it. We are um for the second year in a row reducing the dollars that the city takes in. Um now what that's what it means. What it doesn't mean is that people's property tax bill will necessarily go down because the city of East Debuke is only one component of the property tax. Um the biggest chunk of the property tax is the schools. Uh but then there's also library, the township, the county. Uh there's a number of taxing jurisdictions. You can see them all on your property tax bill. Um but um the rate that uh the that the property tax is set in will be set to take in that many less dollars. So in uh the actual dollars the previous year uh we took in 419,000. Uh and then last year we cut that by 5%

so we took in 398,000 rounding. Um this number um is what we are taking in the in the current year and if this is approved tonight next year we will take in $378,000. So, we will go from taking in two years, we'll go from taking in $419,000 of dollars to the city of East Debuke from the property taxpayer um and it'll reduce to 378. So, as I say, this doesn't mean people's property tax bills are going to necessarily go down because we're only one component and we are relatively small next to um some of the other components. um in terms of so the other way to look at this is um you're allowed in Illinois to increase property taxes 5% basically 4.99 but call it five um and if we had done what is common in local governments and increased the property tax for those two years by 5% by 4.99% % we would be taxing $461,713. So the amount that we're going to that if this is approved, the amount that we will take in in the next year will be $83,567 approximately um less than if we had increased by 5% a year. So instead of increasing by 5% which is normal for local governments we're we've been decreasing by 5%. And you start to get up to numbers that um really mean something. So um

this is um and this is a you know just drilling on the point that um we will actually take in from the property tax fewer dollars. Um the reason I would advocate for this action is that um I think that we need to balance we need that balance. We are trying to pull this city out of a a pretty deep hole and I think we've had great success together in doing that and we've improved the city's position incredibly. We are paying our way with cash, buying new vehicles um and um making a lot of expenditures with cash that used to be made with borrowed money. Um and we have so each year the city's financial position is improving. Um I think that it's reasonable to share a bit of that with the taxpayers. um they've had to make uh great sacrifices and and um so this is just a little recognition of that. It's not going to it's not enough. It's not going to change the world, but um we're a lot of folks are increasing spending. We're trying to um hold things down. Um our revenue has been coming in very well as we talked about when the in the budget update a few weeks ago. And I think that this is a responsible uh amount of money. Um it also prevents, you know, it because it's limited to the 4.99% increase per year. Um when you reduce the amount, you reduce the amount that the a future increase could be figured on. So you should be aware that this does limit future taxing ability by

the city. Um and so um it's done with that in mind. So it's not a big swing to cut 30% or something like that which would be irresponsible, but it's also a way to recognize the uh the burden that the property tax puts on um people in the city. This is um where the numbers are based. Um you've got most of these uh except the last couple these last two columns. Um so walking through this um this is the rate um broken down by each of the items that we tax for. Uh this is the current rate and this is the uh the money that it brings in per line. So, um, for, uh, fire protection, 19,6, uh, $19,968 goes from the property tax into the fire department's line. Um, we would propose keeping that the same in the coming year. It obviously doesn't cover the full cost of the fire department, but, um, it is directed toward that. um these other lines. This is the retirement line. Um I'll just kind of walk through the lines. I'll skip the corporate for a moment, but uh this is the retirement line. Um and it's a uh with the 5% we would be increasing this line by $25,000. The reason is that for the year we're about $36,000 light um in this account. Um, part of that is an increase in the rate for the retirement, which we have to count on for the next year. Part of that is because we got hit with a one-time charge um given some retirements that uh

that we had that were more expensive than had been anticipated by the retirement system. So, um I think this is a um a reasonable increase in that line to cover to keep covering that. Um audit stays um pretty much the same. Um and uh so all these other ones, liability insurance things. So this is this line is the estimate of where we what we're going to have for this this year. um and this is the balance that we have built up over a number of years. So for instance, liability insurance um we are not increasing it by much even though it's a little short because we have a balance there and so we will over time spend down the balance and so one of our goals is to get these numbers closer to zero. Um and so each of these lines, uh playground, so parks, um we keep the same playground, um we had reduced it from about almost $20,000 to $5,000 because we did um I think $70,000 worth of work last year um on all the playgrounds. This year we didn't have very much to do on them, but we have a we still have a large balance to spend down. So, um, we're proposing zeroing that line because then whatever we spend on playgrounds will take down the balance that we have and bring us towards zero on that line. Um, and then same thing for these other lines. So it's it's a matter of balancing, you know, what the cost is for an individual year and then the

ability to bring down a balance or bring up a deficit. So um uh social security is in deficit here. So we propose a pretty large increase that over time should fill that deficit. Um, going back up to the corporate line, this is the uh general fund tax line, and that's um for all these other ones, like the fire department spends a lot more than 19,000, the police department spends more than 19,000, all the rest gets filled in by the general fund. And the general fund has all the general fund taxes, the sales tax, um all the other the the liquor licenses, all the other things that the the major revenue sources for the city. And we use those dollars to fill in the remainder of these other general fund costs for public works, uh fire and police, and the city hall, um costs. So for this year, we're projecting a pretty big balance coming out of the year. Now, this will be reduced by the the truck we're buying um for instance. But, um we're uh so what I what I'm proposing here is shifting some dollars in addition to the reduction of 20 basically $20,000 down here. Um we're also shifting more dollars into the this uh general fund line. when you put it there, then you can spend it where you need it. When you have it in the indiv individual lines, you're constantly trying to go up and down and you're creating deficits and surpluses and um you end up balancing those out with the money in the general fund line. So that's probably a lot. Um uh but I wanted you to I wanted to go through the thinking that we went through in coming up with these numbers

and to show that we are able to do this. Um the bottom line is well we will send what's in the resolution that you have. we send the amounts of money that we want to to bring in. And as long as this totals up and then there are some limits on these individual lines that we try to we have to stay within. But as long as this totals up and none of these exceeds the increase that is allowed in that line, um they will just figure out what the rate is for that and put together our numbers under this based on the current numbers we have are the tax would go from um 0 point basically 0.95 um to 0.911. one um for for the rate that would be applied for the city taxes. So anyway, the bottom line is um 5% reduction last year, 5% reduction this year and getting closer to balanced on the lines that we have and um trying to shift more toward a more useful general fund line. Is that confusing everybody? Any questions? Please ask questions.

Questions or discussion? Oh. If not, the motion to approve. I'll second. Roll call. Floor. Hi. Meer. Hi. Roby. I. Taylor. Hi. Burger. Hi.

Denhart. Hi. 25-1219 discussion and possible action to approve purchase of a dump truck in the amount of $67,350. Total cost with dump box will be up to $94,000. So, we discussed this before and we got a $90,000 number. Um, so one fact is it came in a little bit ahead of that. The other purpose for bringing this was to um make a public disclosure that uh we intend to purchase this truck um from a company that employs one of the members of the city council. Um and that member will not benefit in any way from financially from the sale of this truck to the city. But u because maybe I should turn it over to you Sue for this. Um,

yeah, we just wanted to make a full disclosure that even though a member of the city council won't make a commission, he could somehow monetarily benefit from the sale of the truck. And so, we're making a full disclosure to the public and then he'll also abstain from voting on the ordinance.

So, this is the proper way to do it if you um are doing business with with somebody who employs um a member of the council. So, um, as we've talked about, this was, um, I think far and away the best deal that we found. Um, we, Tony and I, as we talked about at the last meeting, looked, um, really almost nationwide. Um, we looked at trucks in Connecticut, um, Pennsylvania, Ohio, Michigan, Minnesota, Iowa. Um, and, um, this truck was, um, basically exactly what we need. And, um, it's a year older. It's new, but, it's a 23. And so, that helped us to get a better deal. Also, um the um dump box and things came in a little higher than I think we anticipated, but I think the number that we have is basically about 92,000 when all is said and done on the um buying the chassis and then from a different supplier, we would be buying the dump box and having that put on. Any questions, discussion?

Do the work. They need the choice to do it. I'll second it. Roll call. Meer. Roby. I Taylor. I Bergmeer. I Dagenheart. Hi. Flur. I

25-1220 discussion and possible action to approve emergency service building payment number two in the amount of $229,5348 for Tricon General Construction in the city of East Debute.

So this uh I'll talk mostly about the process. This is the process that comes from Tricon. it goes over to origin. The numbers get uh crunched over there to ensure that uh everything's proper. Um and um so this is just the what's going to be a monthly uh process and this is what we've anticipated in investing the bond money. This will come from the bond. Any questions or discussion? I just got a question. I've had a lot of people asking me in the last couple weeks, how come nobody's been working over there? Today there was

uh I would say that almost every day there's they're over there. The electrical is the main one. Um electrical contractors from um what's the company? Uh Westfall. Um you'll see a Westfall truck out there almost every day and u but they're working inside and prior to the cold snap um they had a crew out doing the masonry for the um elevator shaft virtually every day. Um so um is it what I'd love to see? I'd love to see people crawling all over it, but there are people there I think virtually every day. Maybe not during the below zero, but they're there pretty much every day.

Just thought I'd ask because I was being asked. Yep. Any other questions or discussion? If not, we need a motion to approve. I'll make a motion to approve. Second. Roll call. Roby. I Taylor, I Bergmeer. I Denhart. Hi, Floor. Hi,

Meyer. Hi. 25-1221 discussion of possible action to approve IEPA PWSL 17-6365 17-7079 and city of East Debuke payment in the amount of $74,82924 Louis Trenching CFPS Incorporated and origin design pay application number for in the city of East Debuke.

That's pretty much it. Um so Oxford Street project divided out by the various funding sources. Um some comes from the water loan, some comes from the sewer loan and then some is funded by us. And um so we'll talk after this about the process going forward on the to finish up this project. Any questions or discussion?

If not, we have a motion to approve. I'll make a motion. I'll second. Roll call. Taylor, Immer, Jagenheart. Hi, Lur. Hi, Meyer. Hi,

Roby. Hi, 25-1222 discussion and possible action to approve IEPA PWSL 17-6365 17-7079 change order number four for extension to the project completion date to April 30th 2026 from Louis Trenching Service Incorporated in the city of East Debuke. And so you can go up there and you'll see that the project is definitely substantially complete. Water's in and working. Sewer's in and working. Storm sewer is in and working. The paving's done. The retaining walls are poured. Um steps are in. All the major stuff is done. Um there are a few final things that can't be done until spring really. Um ra some railings and then treating the concrete that's been poured for the retaining walls. And so we had a discussion this week about do we close out the project and just count on them to come back in the spring and and do it or do we leave the project open um because you know until they complete those final small items. So, um, we decided that it was more responsible from our part to keep the project open so that, uh, we have a little better hook on them to make sure that they're timely coming back.

So, they'll put in for one more payment that what you could saying keeping it open. Yep. So, the project won't be closed out completely and you know, they'll still have money on the table. Any questions? Further discussion? If not, we need a motion. I'll make a motion. I'll second. Roll call. Bergmmyer. I. Dagenheart. Hi. Lur. Hi. Meer. Rubby. I. Taylor. Hi.

25-1223. Discussion of possible action to approve IEPA 17-5984 payment in the amount of $24,11.80 for temporally excavating an origin design grant request number two in the city of East Debuke. So again, same process. Uh goes from temporally into origin, gets all checked off. Um Jill matches it against the um state funding. Um and everything is covered by the state grant. This is for the seur extension.

This is Yes. Any further questions? All right. We have a motion. Need a second. I'll second. Roll call. Tagenheart. Hi. Flur. I. Meer. Hi. Roby. I. Taylor. Hi. Berg. Meer. I. 25-1224. Motion to adjurnn. I make a motion to adjurnn. Second. Roll call. Flur. I. Meer. Hi. Toby. Hi Taylor. Hi Berg. Meer

I taken hard. We are adjourned.

Sure. Of this.

Oh okay. Yeah.