City Council - Regular Meeting

did change for radio. Good evening. I'd like to welcome you to our council meeting at Monday, April 6th, 2026. If you'd join me with the pledge of allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. I don't see our pastor here tonight, so I'll open us with prayer if you join me. Heavenly Father, we come before you tonight and uh we just lift up our government officials from the president right on down to us as local councilmen and our school board people, our senators and our congressmen. we'd ask for your protection and guidance and give them wisdom. And then Father, we'd ask for wisdom for us tonight. Uh we always get plenty of knowledge, but help us to discern that knowledge with wisdom and make the right decisions for our community. And we ask that in the name of Christ. Amen.

Amen. With that, let's look at our council meeting minutes from our last meeting, the last two meetings. Mr. Mayor, I approved I move to approve the minutes of the March 16th, 2026 city council meeting and March 30th, 2026 council strategic retreat work session. Second. Got a motion and a second. All those in favor say I. I. Any opposed? Motion carries. Let's go down and review our appropriation ordinance and get it okayed.

I move for the approval of appropriation ordinance number 3A dated March 25, 2026. Second. Got a motion and a second to approve the our appropriation ordinance number 3A. Any questions? All those in favor say I. Any opposed? Motion carries. That brings us to our visitors section and uh Kim Austin is here from the Andover Augusta Railto to Trail Initiative Group and she wants to talk to us about some things.

Good evening everyone. So, we wanted to start off with what we think is probably a surprise for everyone. Um, we have created this plaque in honor of the mayor and council and all the staff that have been very helpful with getting us to where we are today. And this is a plaque that's been it's all handmade um by uh local artists and it's to the city of Augusta for your vision of the Red Bud Trail that enhances the quality of life of the citizens of our community. We thank you and it's from Arty and it's dated 2026. So if you allow me, I would like to come present this to the mayor.

Yeah. He'll come to you down there.

Is that the preacher? Preacher looking great shirt. All right. Smile for the camera, kiddies. Perfect. Thanks very much, Kim. Yeah, that's great. Yeah. Thank you.

All right. Um well, some of you uh I haven't had a had the pleasure of meeting you in person. Welcome, uh to your new posts. Uh and I'm Kim Austin, president of Arty. Uh and I wanted to give you some of you maybe a refresh of history might be great. So, uh I don't know who's running the little clicker thing, but just tell me when you want to advance.

Awesome. Thank you. All right. So, just for those of you that might not know real quick, RD is a 501c3 notfor-profit organization was that was created in 2014 to help uh the government along the trail uh get the trail, the Red Bud Trail, um into development through um the process. We do have a sister organization known as the Prairie Travelers and they're on the west side of town in the Prairie Sunset Trail. So, if you haven't yet been on the Red Bud or the Sun or the Prairie Sunset Trail, I encourage you to get out. They're both um amazing amenities for our communities. Uh we're 100% volunteer. Well, when none of us get paid, uh that's including the officers and the board. Uh and we entered into anouou with the city of Andover in 2016 and the city of Augusta in 2024 uh all sharing the goal of making the entirety of the Redbed trail a viable recreational hiking and biking trail in Butler County. Uh we do organize monthly board meetings. We have been swapping those uh every other month meeting in Augusta versus meeting in Andover. We pick uh typically a local business that we meet at uh and then we also do uh uh monthly trail maintenance days uh that we organize for the community. Uh purpose of RD is to promote, sponsor, collaborate with other organizations and agencies to make the red trail uh happen. Uh we conduct activities including educational efforts encouraging the safe and active biking, running and walking in the communities and behind a multi-use trail from

Andover to Augusta. That's the dream. And our 501c was thread ups was set up so that we could solicit, accept, and receive contributions on behalf of the Red Bud Trail. In 2025, uh we did get a grant with the city of Andover. Uh and we we use that funds on the trail every year. Uh I bring this up because I do um if there is any opportunity in Augusta that we're just not aware of, we would like to be um partners and consideration for that. Uh you can you can skip to the next. So, in partnership with the city of Augusta, just just for your awareness, I do present I do have to present to Andover annually, too. So, this year to save myself, I put both in one in one presentation. Um, we did help organize the pedestrian bridge ribbon cutting uh event that was planned for 30 attendees. Uh, many of you were there. We had over 200 in in attendance. That is so unusual for a ribbon cutting event. Like we were all just shocked at the number of people that showed up. So very much testament to uh your hard work uh and getting the bridge done and and the community rallied around the trail. Um we did also get the installation of the donated bike repair station. Um and then we also participated in the a town get down um both in the planning support and attendance. So Arty was there and then we also have done a door-to-door campaign with land owners that along the 6 mile segment of the Santa Fe Lake uh we call it the Santa Fe Lake Road

segment. So basically from the bridge to Santa Fe Lake Road and then another way that we helped out was the bridge approaches uh when there was there was first material put down it wasn't the right spec. So already helped get get the contractor in compliance with the right spec and then we also did inspections on that just to make sure we got the compaction right, got the material right. So we also helped out with that uh in preparation. And then one thing that we've done uh this past weekend on Saturday, we had 27 volunteers show up to do a lot of the vegetation tree clearing uh from on the 6 miles from the bridge to Santa Fe Lake Road. So, we have cleared it. We're ready for trucks. Um we just have to go pick up some more piles and that we'll be doing that throughout the week. All right. There's some really cool statistics for 2025. Uh we have some new uh board members and officers that have brought additional talents to our team. We are up 183 donors. That's 76% in 2025. Increased our social media reach to 3,300 followers. That's up 70%. And then our net follows is up 296%. I'm not even going to pretend like I know what that is. I'm not on social media. That is not my skill set. But uh Craig, I think we all appreciate Craig's Craig's hard work hard work on that. Um the pedestrian bridge postings that uh Craig was posting saw over 41,700 views, which is really amazing for our community. And we tripled the number of donations in the last three months of 2025.

Great. Yeah. This is it's really coming together. Uh we had 566,59 views. That's up 301% year-over-year. Uh and 10,78 interactions and up 131%. So this is really truly some amazing uh impact in the community and really the rallying around the Red Bud Trail. Uh and then our officers, board, and volunteers put in over 2,000 hours this year. So, we have been very busy. Uh, so I ask you, is there interest in the Red Bud Trail? And my answer is, you bet there is.

So, I have a slideshow. It's really uh I hope it plays and I hope it has sound. Oh, look. Yay. Thank you. USA. Hallelujah.

We're a pretty fun group of people. I just want to say from the bottom of my heart, thank you so much for getting us to this point. I It truly is a dream come true. So, thank you. Um in 2025 uh Arty was nominated for a number of awards. Um this is one of the photos where we did win uh another grant uh with from Devon James. Um we also joined the state organization uh it's another not forprofit that's called Kansas Trails Inc. that is really to help organizations like ours uh get organized and and make progress on trails in Kansas. Uh we kicked off the forward campaign. Uh that's been uh really successful so far and um again something about a bridge. Uh and then we set a lot of records as you saw and in our mind records are meant to be broken. So we're not done. Uh we got we got a ways to go and uh we're we're riding the wave of energy that we came off of the bridge. So

awesome.

And in case you missed it, uh you can pick out your phone right now and take a photo, you know, get to the QR code. I'm not bashful about fundraising. Uh we are trying, we have a goal of raising 300,000 over uh the next two years. And what that is is uh money to pay for uh the rest of the miles in between the bridges. Right? We've got the bridges in in good standing. Now we got to now we got to do the miles. So that's that's our goal. And then there's a few other things on there that that money is for um to just again put money put money for the maintenance of the trail and the longevity and perpetuity of the trail. Uh so in 2026 uh again we meet the third Wednesday of every month uh at 6:30 alternating between Andover and Augusta. Uh come join us. It's fun. I promise. Uh and we try to we try really hard to get out of there in an hour um or less. Uh second Saturday is monthly. So we do have another uh workday planned this Saturday. That is the second Saturday. We had a special one this Easter Saturday um cuz we we could get a lot of support that day. Uh but we do have another one planned for Saturday as long as the weather holds out. Uh and then we did go to the Oh, we did file for the Sunflower Foundation. Um I think I can say it, but I can't put it in writing. Uh we won.

Yeah. So, uh we're really excited. Um, and I'll I'm not I don't know. I won't steal Josh's thunder on his um and then March uh 5th we did do the trail appreciation day in Topeka. That's a day when all the trail organizations get together and we meet with our legislators. So, we got to meet with Christy Williams uh as well as Susan Humphre um and then a number of other folks from the Witchaw area came by um as well. and uh it just it's just a good day to represent. Um and then we did present to the city of Andover. We're here. We had our annual board meeting. We had our vote of officers. Um too bad you're stuck with me for as president for another year.

Um and then uh the Celebrate Trails Day event is coming up. We have a big event planned for that April 25th uh where we've organized, you know, the community around uh celebrating trails and we would like to be able to finish the 6 miles uh before then. We would love to be able to say that we did that before then. So, we're working really hard to make sure that happens if we can. Uh and we may need we may need your help in that. Um, and then May 17th, uh, we do have our, uh, annual fundraising event. It's the, it's known as the Oz Wicked Wind. That is a ride, uh, that we alternate westside, east side. This year it's out at Lake Afton, but that's we we do fund raise uh, for um, both the Prairie uh, Sunset and the Red Bud, and then we split whatever we make. Um and then October 2nd through 4th we have Greater Anna Days. October 4th is another fundraising event for us. That's another ride known as the Walnut Valley Metric. And then we have um in October last by the time I put these slides together, I didn't have a date yet for the Atown get down in Augusta. So very busy in 2026 plus building miles on the trail. And again, in case you missed it, yeah. Yeah. Real subtle, right? Uh so the campaign is really uh in full motion. And so if you want any more information on that, please let us know. And I think that Yep, there you go. City of Augusta, thank you once again. I know your job is not easy. Thank you for your service and your servant hearts and uh

for for your support. We really cannot do this without you. So, thank you very much. Hey, Kim. Yes. Not to put you on the spot, but I'm going to. Um, do you guys have a trail count here so far going on this year? Monthly, a trail count on on on usage? Yes.

Yes. So, we do have uh one counter up and we've been alternating in Andover between the paved section and the gravel section. We actually need to replace the batteries. We just got the new batteries in for that counter. And then we actually put part of our uh this grant, isn't it? I think part of this grant that we just won was to purchase another counter so that we can alternate and put a uh counter station in in Augusta to then alternate between paved and gravel there as well. So, if we get the 6, then we would have a spot that we could we could put on the gravel and then put um in on the paved part in town counts. I don't have those figures right with me. I don't know. Ruth, do you remember?

Well, so it quit working January. Yeah. Because we needed to replace the batteries and we got the new batteries. So, for the month of January, I think we had 500 January. In January. Don't ask me. I can get you numbers, Sean. I apologize. Curious because I know it was up there, you know, I thought it was in the, you know, 200s there in the summer or 3,000s. Oh, yeah. Easy. Easy. There. I mean, there were some months that we broke 10,000. Okay. Wow. Yeah, it's really easy. No matter if it's cold, rainy, whatever.

Cool. 50 average. The most we've had is per day 50 in one day. It's a lot of people. A lot of people. Yeah, a lot of people are using the trail, but we can definitely get you a print out of that history. Okay. Thank you. Any other questions, Kim? The event that alternates east and west, where's the east location when you have it on the east side? Well, we alternate businesses. No, the the Lake Aptton event. Oh, the um on the east side we have been able to use it on the Red Bud Trail. So, we changed the routes every year and this last time we had it, didn't we have it starting? Yeah. At the Anniver Rec Center and then we had it riding out from around there.

Great. So, yeah, we're we're incorporating the miles that are done uh into the route. Awesome. Yeah. And then eventually I see us being able to use it all the way to get people to go clear to Augusta, right? And then we can have a c, you know, the ending at Augusta. Figure that out. Yeah. So, yeah. Great. Thank you. Well, we appreciate you guys. Thank you for all you're doing. Thank you.

Thank you, Kim. Okay, let's move to item two. The Augusta Celebrates America 250 committee has requested approval to hold various events from Maples through August, including a downtown parade on July 4th and several events at Garvin Park on July 4th and 5th. Sean, I'll speak Josh. Okay.

Yeah. So, uh, hold on. Let me get my zoom right. Yes, mayor council, the uh the committee that's been putting together the 250th celebration, they actually came before you previously and kind of shared a preliminary calendar of events. So, in uh talking with them about how to move forward, we thought it'd be easier to have kind of one master event form that governed the rest of the activities that uh essentially um provides your authorization for all of the event dates that were on the list rather than having them come back to you time and time again. And then uh for the events that typically require some sort of contribution from the city in in the form of u either trash cans or potentially barricades or something like that. Uh we would just work with them at the staff level on any request they had on those particular dates and uh th this way you just have one authorization form. Um I believe that the calendar dates are attached. There we go. And so not all of these require a level of contribution from the city, but there are some events that do. And uh again, if you're comfortable approving the event form, then we'll just work with that committee on any of the specific event dates that require that from the city. So um Kip, are you working with that group as well or Okay. It's it's pretty pretty simple presentation. I don't know if there's much else to to talk about, but that was the idea was just have a single event form to approve that calendar of events that you had previously seen.

Sounds good to me. I believe there is a parade schedule. There's maybe one or two kind of high-profile activities and then the uh there's a bunch of smaller programming that spread throughout uh throughout the the year. out.

Do we need a motion? Yeah, we need a motion. I move for the requested approval to hold various events for the 250th committee. I guess celebrates uh from April to August, including a downtown parade on July 4th and several other events at Garvin Park on the 4th and 5th. Second. Got a motion in a second. Any questions? All those in favor say I. I.

Any opposed? Motion carries. Thank you. Are there any other visitors here tonight? Don't see any. So, we'll move down to our first item of business. agreement with JEO for the GIS data migration to ArcGIS staff

mayor and council. This item I'm trying to recall if we've had much discussion on it in detail. I don't know that we have u but staff has been exploring for a while um if there are better software platforms that are suited uh for our GIS system. We we did work with a company called uh they're now called SAM. They were originally called something else. When we started working with them, they mapped our entire city and then uh we've been providing those maps on a platform. The biggest challenge we've had with the platform is just trying to keep people educated, get them trained and and we do have a good amount of turnover and stuff that's happened in the positions that are responsible for those things. And uh so you don't have the level of updating going on that we had hoped to get out of it and our staff has never become really wellversed in it. And so when we did the selection process for engineering firms in that solicitation, one of the things we had asked about is engineering firms with capabilities with GIS. And uh the thought being that whoever we contract with on our engineering perspective, the part of our arrangement with them being that they help us maintain those maps and it not uh not rest with us who are not GIS specialists having to learn and trying to keep up with the software to do that. And so we included that in our in our scoping. It just hadn't turned it into a project yet. Uh we've been talking with our city engineer JEO for a while. um it got put on the back burner for a little bit for higher priority projects, but uh now I believe we've completed our research of what it would take to migrate from our other platform. We still have all of that data. We're just suggesting that we move it to a different platform. So it's essentially

moving it from a proprietary platform owned by SAM to the ArcGIS EZRI platform which is uh one kind of more open source but there's a lot more uh it's essentially the basis of most GIS mapping that exists out there and there's a whole lot more capabilities that you're able to do with that as your base software uh that we can't do right now really without working with that propriator. company, hiring them to do all of those activities for us. And so the the thought was, can we work with our engineer, have them maintain our maps on our behalf, be those specialists, build out our applications, and uh try to move away from some of the expensive softwares that exist out there. Um so, uh Cammy worked with JO um and they've put together this proposal to migrate away from SAM. uh there are costs associated with the migration and then you have ongoing costs. You have costs right now just for hosting the platform annually and so going forward if you choose to do the migration you would have licensing costs. So um whoever we have within the city that's going to have access to the system there will be like an annual fee or a monthly subscription or something that goes along with them. So some of the uh some of the costs from that proprietary software are offset by the licensing for our folks to have access to it. Uh but the underlying plan is your city engineer becomes the primary entity responsible for making sure that our mapping stays updated coordinating with staff. So we're changing that relationship and hope hopefully keeping up with it in a way we've never been able to do with our other model. Um, Cammy, the cost that was in the

proposal, was it something like not to exceed of 12,800? Yeah. For the migration

for the migration and then you have the annual licensing fees. SAM is the current software. So that's the annual licensing fee that would be replaced by whatever licensing subscriptions or licenses we get for the new ArcGIS. So that's largely offsetting um the migration is where your biggest cost is is the one-time setup initially and then our goal with JEO's uh to have regular updates. So we may work with them to come up with with some kind of agreement uh cost structure for them to do that updating for us because right now you essentially have the maps that you had when you bought the system all those years ago because we have not been able to sustain it. it's just it's not our skill set. Uh so this this changes that dynamic. Um that that not to exceed 12,880. If you recall the GIS system, um it maps all of our utilities and then there's other layers that go with it. When we did the initial GIS system, we split the cost across the utilities. That way you you mitigate any sort of general fund impact. you just have the utilities absorb some of that cost. So that's what we would recommend here is uh is that you just share those costs evenly across your your water, wastewater, and electric utilities. So about 3,000 and some change to each one of them if you hit the not to exceed number. So this is the the current proprietary system. Again, we keep all of this data. we would just be migrating it to a new platform and then JEO would be building our applications and maintaining it from there. Right now it's whatever we can accomplish on our own which is very little or whatever we can pay SAM to do. Um so that's the proposal. Again we I

think we had only discussed it at like very high levels conceptually and probably don't even remember it because we hadn't spent a lot of time on it in the past. Uh, but we've been talking to our engineers since we hired them about considering this. So, this is the first time council was seeing it. If you have questions, that's totally fine. Um, but it was a relatively light agenda and we thought it'd be a good opportunity to get in front of you to talk about it, to introduce it, see if you have any questions, concerns, uh, that we can answer. But, um, we're comfortable with the proposal to to try moving forward. So, uh, moving forward u, with that, I'll turn it over to council if you've got any questions. Um, if there's anything we can uh provide to help you understand what we're looking at doing or why, then we're we're here to answer that.

Josh, how long have we been using the SAM system? I want to say six, seven years. Was there anything about system that drew us to that initially versus just going to this ArcGIS initially? So, ArcGIS is just the platform and so the platform hosts the data. In the case with SAM, which was known as something else initially, what you paid for is you had to create these maps, right?

So, there were people that that we hired a company that physically reviewed the paper maps with our staff and then went out on site and GPS located all of these specific points. the meters, the transformers, the above ground poles. So, it was the data gathering that cost you a lot. You had to create the digital maps and then the going forward um the SAM product is essentially just the hosting. That's what ArcGIS is is just the hosting of the data. So um a there's a lot of platforms out there that are built around ARGIS and EZRI and um it's it's very possible even that that SAM has components of that or even their software is kind of built around that as a framework. Um but each company had a different kind of product offering and how they created it. I believe we had even talked to maybe like MKEC at the time who was our engineer and they had a GIS component. Um, but it it was the scale of the mapping project and the GPS locating why we worked with that company. I believe that El Dredo was using them as well. So, we had neighboring cities utilizing the product. We got to see it in action before we went with it. Uh, and I think they're still using it. Um, I can't remember what Andover was using, but they had another product that was similar as well. But uh again that that's why the initial project was what it was is you were hiring based on the mapping and the data gathering and then whatever product they use on the back end is the presentation. We're recommending that we change the platform of how it's presented and then we work with our engineer to keep it updated going forward.

Yeah. And for those the county uses the ARGIS platform when you go out and look at county records. they they have an office of of GIS technicians that specialize in that software and they maintain that and we have never had that.

Uh we have tried to an extent to be that for ourselves but again the positions that utilize that have turned over multiple times and so you never really get to build a good institutional knowledge. we don't have anybody hired specifically to be a GIS technician. And so that that has ended up falling through the cracks and your your data is getting outdated. And the point of having a system like this is it stays up to date with everything that you're doing. And we haven't been able to do it with the other software.

And so that's why we thought um it was best for that responsibility to lie with the city engineer as long as the engineering firm has a specialty and services in GIS, which JEO does. And are they just use are they just using the geo locating data that the prior company mapped out to then update across to the new platform? Is that what they're that's what the migration would be is all of the GPS located data that's from this um

that there are file formats like shape files and other types of file types that feed into these systems there. We have access to that under our contract and the migration is just taking that data putting it into the EZRI system and then once it's in EZRI uh like they could modify lines if we put in a new line if we tore out something or if we had to change data on one of these uh that we never got versed in because we had so much turnover internally. um many of the staff in the frontline positions, all the utilities that were using it except for a couple of key people, those have turned over. Our planning folks have turned over. So, we we just it never worked because you don't have dedicated people that specialize in it. We just could not get skilled in the GIS. Um

Josh, I got a point of clarification. Did I hear you say we are with SAM? We're in a one-year renewal contract. We're not in a long-term contract with it's annual. Annual. Okay. So I thought I heard two quick follow-up questions Josh. So I know we paid for different software for the cemetery. Any overlap or interaction with this related to that

are there there could be um so the pontum software that that you recall we worked on where we map the cemetery that software is like the database software where all of the the records for the grave sites and stuff is included and then we added this mapping component. I believe that ArcGIS is the basis of Pontum's mapping software. Ezri is well EZRI but Ezri and Argis are the same are the same thing. So

uh yes ArcGIS is kind of a standard in many places outside of some of these proprietary products but again I think all of the products are are similar. Um, in in this case, you're just you're trading out the relationship with someone. You you don't have a relationship with Sam other than transactional on an individual basis. You'd be calling them up and say, "Hey, uh, what would it cost us to have you update the line that we just moved?" Um instead the goal would be you have a city engineer who you have hired one to be your steward of all these things to work on all the major projects. Uh they would be the ones that we're working with ongoing to keep that stuff updated. So we have longerterm relationship have regular contacts in that way. Um we're also working with them on the planning side of things as well. So um our belief is that it's a better model. Well, and if I could add for me as a user, it's about the functionality. So, a SAM, your platform is very static. Um, it's a map and it has lines on it and we go and we update that one line and that's about it. There's not a lot of layers. There's not a lot of interoperability between our softwares and being able to strategically use the information that's in there. With ArcGIS, we have access to thousands of additional data sets and national trend analysis and census data that we can overlay with our own um utility and zoning information. So we can pull from the layers that ArcGIS has and put them on to our layers as well. There's also the functionality is unlimited. So we can build our own forms

and processes within the system. We can create it. I mean and this is all like future thinking right? It all takes capacity and usually dollars as well. Um but it can be external facing as well to the citizens. It has the capability of us creating surveys that can be pushed out to the citizenry. you know, you name something you want to track and we'll be able to track it and be able to provide different reporting and dashboards. And um I know for my office especially, we're looking at putting our building permitting processes into ARGIS and then it'll overlay those dots and everything onto the map. The same with code enforcement, we can do the same with planning cases. Um, so there's just a lot of functionality that hasn't that's not supported with SAM, nor do you have that partner with your engineering firm that's able to help you create those things and really help, you know, create it the way that our office functions.

So, what um what Cammy is speaking to right there, one of the hopes with this move is that it may not be the only software that we're currently paying for that we could potentially shift out of. um because because we have multiple types of software whether it's the code enforcement or the pontum or the other things and I'm not saying we can get rid of all of that but um the functionality we think offers that opportunity where maybe uh it's more cost-effective for us to be working with our engineer doing that than simply paying those platform fees because some of those platform fees have been shooting up in price considerably and um if we can shave in any of those costs and just work directly with our engineer. We think that'll serve us well, too. So, we're not making promises in that regard, but the hope is there may be other things we can move away from and try to save some of those costs.

That'd be great. For the motion, do you need the language for the not to exceed portion? That that's how I would uh that's how I would word the motion is um motion to approve the contract with a not to exceed amount of the 12,880 and then they only bill us for the actual amount of time it takes. A quick question I'd like did you say you explained it here quite well the initial licensing fee for the ArcGIS is 3250. Is that going to be the annual fee then behind that? I believe that's an annual licensing

or is it going to be more than that? it it could potentially be more. So these are the licenses that um JEO recommended we purchase upfront to get the data migrated cuz JEO will also need a license on our behalf and then whatever staff is going to be in there helping us set up the system will need a license as well. So it will absolutely go up because we'll need additional licenses but that's that's only eight licenses and JO will have one. So that's seven we're talking about that the initial and the annual it's not going to go over 128 is that

so the the 12,880 is just for migrating the data from one system to the other and then on top of that we will have everyone will need a licensing fee. Whoever's in the system will need a licensing fee. So this is the one-time cost for the migration to start the project. And then you'll have annual cost down here. And then this will vary uh if we add licenses over time. And you can see we do have an annual cost with SAM right now of the 3960. Uh this is the amount of licenses that was recommended initially by JEO and then we'll see if it so the two together there's an additional 6,000 on top of that.

But the only This is the annual for the recommended licenses. This is the one time for the migration and the only item before you for the motion is the one time not to exceed amount. So because you have already budgeted for this amount here with SAM. So the the licenses for the the annual license cost for the individual people would be replacing the make sure I understand it right. Yeah.

A quick question. Um have we spoke or thought of or is that a possibility to partner with Butler County because they're already using the system? We got the city of Augustus in there. Is that a possibility? It's not in there. Well, I mean, I I could pull it up here, but So, you're looking at property data, but our utility information is not in their system. That's why I wondered if we'd look talk to them or partner with them or that's something we could do with them. We've asked them questions like that before and they didn't want to do it. Well, I don't new people employees and I don't know if that's something.

The thing is, uh I I I don't know the answer. Um, I I expect the answer would be no because um if they're going to offer that to one city at all, then I think you have to offer that to to the other cities that exist out there. Um, they don't maintain any of the utility data. What they have is the property tax data. So what happens with our platform right now is our platform ties to theirs and pulls their property tax data in and then we add our utilities on top of that. And so you would essentially have to start if they were to do it, you would be paying them to be your contractor. You would have to have them migrate to their system and then firewall it in a way so it's only available to us. uh because you don't want all of your utility data available publicly as one of the layers for everybody in the world to see. Um so there there's that element of it. The question is do they want to function in a contractor type because that's exactly what it would be. They would be your JEO. Um that I don't know. I don't have an answer for you. I would have to ask them. I don't know. I just I like I said I just was curious to see what you know costwise or whatever if that's something

I imagine that you probably have counties and cities and things that are working on some joint stuff like that. I I I'm sure that exists out there. I um I haven't had that conversation with Butler County. But then that changes our relationship for now you're we're contracting with the county to do our updates and stuff like that rather than working with our own engineer. So, we lose some of that element um that we were hoping to achieve. But I'd have to ask them, would that be I mean, other than one's doing it, one's not. Is that I mean, is that a is that a real bad thing?

I don't know how many people they have in that office. I think they've only got a couple of people. Um I'd have to I'd have to ask them. I think they've only got a few people that are doing their GIS stuff. And would and so then you you said like theirs is because it's land, it's open to the public and this would be closed, right? It wouldn't be visible to any Well, you don't want to provide a a map of every aspect of your utility system that's freely available to the public in that way. You have security risk, you have other things. why you keep some of that data private. We utilize it

on a project basis like with developments to show where in an immediate area around a development here's how you connect to your lines, but there's some of that data that you want to keep private. There's some of it that could be public. Uh right now like all we show for example is the stuff that you can see above ground like where the fire hydrants are or uh I believe we've got a layer that shows our sign inventory uh the street signs and stuff like that but we don't have the utility the utility data is behind login and username.

Yeah and I think they have that functionality at the county too where they have an like an internal view and an external view and different users have different views. My concern with a relationship like that is that we're not like this item before you is just to migrate the static data over. But our goal with using this platform is to really make it something we can use in our strategic thinking. And we have items and processes that we want built out within the ArcGIS system. and I'd be concerned about their capacity to be able to support us on some of those initiatives that we want to plan for in the future. It won't just be hosting our static data. It will be being a strategic partner with us on creating what we want to see, how we want to use the data.

So, so help me understand. So does a every city has its own license, its own setup and it's not part of any you know thing somewhere.

Some cities don't have it at all. Uh some counties uh may not even have those capabilities at least not that they provide publicly. Um GIS has been coming around more with with smaller cities. I'd say in the last decade, um, big cities were early adopters because they have a lot of infrastructure to maintain. Um, there's a lot of small cities that are still probably working off of hand maps. And what people remember, uh, when we did GIS, um, we were behind Andover and El Dredo in doing that. Uh, we went to those cities and looked at their systems, uh, talked to them about how they were using them. ments of that influence our choices about uh how we implemented our project. But as of right now, each of those cities is maintaining their system and they're creating their data and their layers and uh the the county's data is just pulled in for the tax stuff. So, the county is maintaining tax stuff and I don't know if they're maintaining anything else. They've got uh their election page that ties into it. I have a lot of trouble with their election page. I don't know if you guys do, I have a tremendous amount of trouble with the election page. Um, and I I also have a ton of trouble with the property tax page now.

Uh, I loved it years ago. Was very easy for me to use. I don't even know how to use it now with whatever the last update was. So, what I was referring to, I'm sorry, Josh, was the people that have our GIS, do they all have their own So, like city of Augusta would have their own system here. Everything that we would have we would it would be housed here. We don't have a system. It's a software. Okay. Well, it's kind of Yeah. The the software is hosted just just like integrity is hosted. We don't have a system here. Integrity is hosted somewhere in the cloud. Okay.

Uh ArcGIS is that same way. Josh, if I understand the process right, a gap, if we were to consider what Kip's asking with the county, the county GIS function is simply a data entry updating as they would receive data, whereas our processes were in relationship with JEO currently as well as our city staff. as updates were to happen and utilities would either be relocated or new utilities added that data through our staff and JEO would be updated in the GIS software and what Kip's asking in that case we would be responsible for providing that data to the county and asking them to manually enter that to reflect that if I'm understanding it right is that right

yeah partly right so they're on ARGIS Right. That's that ArcGIS EZRI is kind of an industry standard for GIS systems. The question is, are you contracting with the county and whatever staff that they have um to try to do the work that we're proposing be done with our engineer who we want to have an ongoing relationship with to keep the stuff updated and that has already contracted for that?

No. So there would be additional like on call contracts and agreements with JEO to perform this service. Um so there's multiple ways the data can get in. So if we went out and upsized a line, if our crew went out, upsized a line, they reshot the coordinates, usually we can do that on a tablet and it should push directly into the system. And there should be limited work that JEO needs to do on that unless we were having an issue or it wasn't set up right to receive the information properly. If we had a breakdown like that, that's when we would reach out to JO to help us. Okay. We also have new construction

where part of that inspection process like for our subdivisions. Um so JO would typically be our inspector um on a new subdivision when the infrastructure goes in as part of their inspection process. that contract can include them um performing those GIS coordinates out in the field when they're doing their inspections and then they would push the information into our system as part of that agreement which would be paid for through the project itself.

So that relationship is no different than what you have right now. If you were to have Sam do that, you are contracting with them to do other work and they would be doing that because all they're hosting is the data that's on that system right now. If you're asking them to map new stuff or to change that data, you're having to contract with them to do that. We're proposing to have that relationship with our city engineer rather than with this company. Um, Kip's model would be, if I'm understanding it, would be if the county could function in that same capacity if I'm understanding it.

Um, if it was if it was just presentation and hosting, uh, I think our comfort level would be higher in that regard. I I think our bigger concern is the ongoing and uh keeping it updated and doing all those other things we've talked about including uh building all the new data sets, the layers and stuff that we we want to include. Um but the short answer to the long question was uh we have not asked the county that. I don't think anyone else in Butler County city-wise is doing that with the county, but I'm I'm sure that has to exist somewhere uh in metro areas where they're sharing that sort of data or sharing a platform presumably WMO or something like that. You would assume that um there smaller cities piggy piggybacking on big cities as an example. Um, I'm not aware of that in Butler County right now. The ones that I'm aware of have their own systems and over in El Dredo. Cammy says Cedric County wasn't doing it. Any other questions? Nope. I will make a motion to approve the agreement with JO to provide GIS data migration to ARGIS not to exceed the cost of $12,880.

Second. Got a motion and a second. All those in favor say I. I. Any opposed? I. Motion carries. Who was the vote in opposition? Okay, thank you. Okay. Item number two, which will be a roll call vote. Ordinance imposing a special 1% citywide sales tax that's already been approved. We just have to initiate the ordinance now. staff.

Yes, mayor and council. I think mayor, you just basically said the staff report um it was voted on by the uh by the public. Uh so that that essentially passed the ballot measure, but now to implement it, you actually pass the ordinance. So the ordinance is is just formalizing the ballot measure so that it can take effect when the uh when the old sales taxes expire and the new one will take its place. I'll make a motion to approve proposed ordinance number 2262 imposing special 1% citywide sales tax pursuant to the approved election which was held on November 6, 2024 by the citizens of Gusta.

Did I hear a second? You did. Okay. From who? Sean. Okay. Thank you. Erica, would you call the role? Miss Martin. Yes. Yes. Bailey. Yes. Scott. Yes. Richardson. Yes. Davis. Yes. Whitey. Yes. Mah. Yes. Motion carries.

Item number three, Kansas Municipal Energy Agency Director Reappoint Staff.

Yes. Mayor and Council. It's fairly routine item. KMEA is one of the joint action agencies that we're a part of as a a direct result of us being an electric utility and actually a gas utility for a customer of of one which is us. Um they have director level appointments. Um if there's any votes that happen on behalf of the agency, these directors represent the city in uh in that voting. Doesn't come up very often and more often than not our utilities director will be involved in those discussions. And I I believe that I just serve as backup in case he's not available. So, we're recommending reappoints.

Make a motion to reappoint Tim Johnson as director number two and Josh Shaw, alternate representing the city on the Kansas Municipal Energy Agency board of directors. Second. Got a motion and several seconds. All those in favor say I. I. Any opposed? BNSF motion carries. Item number four, naming rights request for proposals for Red Bud Trail Bridge over the highway. Staff, we wait a minute for the train to go by. Yes, please do.

All right. Okay. Uh, mayor and council, this item is uh, essentially looking for your authorization to start a process. Um, you had a great presentation tonight from Arty, the nonprofit group we've been working with on the uh, the trail development um, as part of their fundraising campaign. Uh, they have had people reaching out to them about different opportunities for fundraising, including the the name potential naming rights on the bridge. We had talked about that at the city level in the past but hadn't formalized any kind of campaign to do a solicitation for that. Uh but given the fact that you actually have interest pouring in and they're actively in their their fundraising um in the fundraising process right now, we thought it made sense for us to at least get this process started. And so what you have prepared is a draft solicitation that is um asking about uh or asking for folks to submit proposals uh for the naming rights to the Red Bud Trail Bridge which is over the highway. So it's an open invitation. The document gives some uh specs on the project. Um information and background about the bridge and then uh basically lays out a bullet point process for them as a as a potential naming sponsor to submit a proposal for consideration. You're not bound to accept any of the pro proposals, but this just initiates a process uh for you to collect them and then you can uh decide how you would want to do a selection and from there negotiate whatever relationship with whoever the naming partner would be. Um, the solicitation leaves it a bit open-ended how you could structure those relationships just for flexibility. So that way people can submit different types of proposals. Uh,

a lot of times with naming rights, there's a time component to it. It's not always a permanent naming. Um, so in this case, we're we're proposing uh a naming rights term of about 10 years and then you could go through another process at that point. uh it may depend on the the proposal that gets submitted. Uh but a lot of times with naming rights there is a financial component to it and if so if someone wants to to get it named then there's a philanthropic contribution that goes along with that. So think about like in Trust Bank Arena those were naming rights when that facility was developed. There's a timeline on it. That's why you see names on arenas change every so often. Does that money go to RD or does it go to the city or do we split it or how's that?

So work this the the way that the solicitation is drafted is that the funding from the naming goes towards the completion of the trail development. So you can do it in a couple of different ways. Um this could be one of those projects where it makes sense to do a partnership with the community foundation that has been established. So that way uh if people have any kind of concerns about like giving money to the city, uh you work with it at the community foundation level. And so they're essentially contributing to the fund which has a uh a dedicated um description of what those funds could be used for. So what we're proposing in the solicitation is that the funds be used uh for the completion of that remaining section of trail. So it goes towards the effort that AR is working towards to finish the remainder of it. Um if the funds are substantial enough, you could look at uh as establishing some kind of like ongoing cost. So if there's ongoing maintenance that it it you know that fund balance could potentially be accessed for that reason. U but at least the way that I drafted the initial solicitation, it's about completing the project. So, uh, again, it is a bit open-ended. There are a few guidelines that we recommended, um, including that they just give us an idea what they would want to name it and why and and how that aligns with the city's image, how it aligns with the vision for the uh the project for the trail. Um, I believe that uh there are going to be limitations with what you can do on signage that is highway facing because KOT has restrictions uh for those bridges that are over the highway. So, you probably don't get as much uh brand recognition as if you could throw a big old sign on it. U but it does suggest

that you could do signing at the entrances of the bridge. Um, sometimes if it's like a a memorial or something that may have like a plaque or some sort of story that goes along with the person that it's named after, there could be things like that. I believe that the solicitation uh suggests that uh they be responsible for all signage costs and that those be independent of the proposed contribution for the naming rights itself. So, um let's say they they offer $100,000. Well, you don't want to spend 30,000 of it on the signage is know the signage would be at your cost as well. Um, so, uh, yeah, with that, um, we didn't have a draft before. This is just a draft, but I wanted to get something in front of you. Uh I know that um Arty has some deadlines and things coming up that they're working towards and uh they would really like to have this kind of running concurrently with some of that and get uh get some resolution to see if we could potentially generate some some income for the project. So, uh with that, I'll turn it over to council if you have any questions.

I just had one point I want to make with it. You had the last thing you had on there and I appreciated it. Um, final approval of the agreement is a subject to authorization by the Augusti City Council. Yes. I just want to make sure that that was emphasized on there.

Yeah. And I think that the other thing again is this is just the solicitation and the proposals are going to give you an idea of some of the general terms that each party would be interested in. But then I envision those terms being memorialized in an actual agreement with that party and then you guys would be approving the actual agreement as an action item. So there'll be a couple of steps to it. This leaves it a bit open-ended so they can kind of be flexible in how they'd make their proposal, but then those proposals will be turned into a formal agreement that you guys have to vote on and be comfortable with. Um, you can set up a committee, you can do it different ways how you'd want to review it. to to me that um staff can participate and we will and we will and we will help in that. It makes sense to me for council to have more involvement in this one as a piece of infrastructure that the city is ultimately responsible for and that you're responsible for. I think the decision- making on the naming is better resides with you all than it does with staff, but we will help uh however you would like us to. But this at least gets it started so we can start collecting proposals. Any questions? Any ideas?

I I just want to make sure that you guys have Joe Terk's name who is on that uh community foundation board. He's the president of that and I want to make sure you guys can hook up with him and discuss any possibilities there for y'all. Joe Terk is his name. Yeah. You got a question? No, Josh. A couple questions. One one question and one comment. So, uh, with this for the request for proposal, so proposals due May 4th. Is that what we're Okay.

Was that just your draft or was that what we're It's a draft, so we can you can amend it however you see fit. I move. Oh, go ahead. I mean, I think it's plenty of time. So,

okay. Um, the other thing, and this is just more commentary on your intro statement where you said it was, and I'm scrolling back up to really quickly, uh, where the funds could be used toward the continued development and completion of the trail and that you envision that maybe evolving as the bridge and trail project is completed. I would just encourage continued promotion and use of something along those lines so that it's not just intended for trail upkeep but also trail use and you could use promotion so marketing etc with your economic development side of it.

Want to make sure I'm looking at the right section where you're looking which se which section is that in uh under fiscal impact and funding source. Oh, in staff report

that the intent of the naming right just so that you give yourself freedom to use those funds in other ways just besides trail upkeep in the future. Yeah. For marketing or promotion of trail use. Did you make a motion, Shane? I know I just started to then but I'm wondering if we need edit do we want the edit edition or I put that in there come to the

so I I do have a couple of questions and uh and just want to the way I see arty participating in this is that we have donors that are that have actually approached us about doing this which has led to the conversation to come to this to this part to to not just give it to a donor, right, but to solicit and see if we get other interest. The way the way I could see this getting a little offkilter is our donors that are going to want to are going to want to do this, they're probably going to want it for the trail. Um, and they're going to want to specify that it goes to the trail and it could go to our organization or it could go to the other one as long as was, you know, they're going to put in their proposal it's for the trail,

right?

Um, where I could see it getting a little bit awkward is if we have donors and then RD is not a part of the process. Uh, and we don't know like what's all coming in. Um so as a partner under ourou maybe arty could be if you do create a committee or you do you know get solicitations that we don't know coming you know from our end that we at least you know can help bridge that communication cuz some of these donors that are in that approached us about this originally which led to this where we are today um they've been long-standing donors uh and you know they they they trust us with that with those donations. So, I just would offer that we would welcome the opportunity to participate however you see. Um, but I do think that there might be a good chance to have some open communication just to that we can help with um some of that communication and we can also solicit this on behalf of the city. you know, we can post this and maybe reach a lot larger audience for you and, you know, basically see how far that reaches. So, anyways, I I would offer that.

Thank you. Thanks, Kim. So Josh, does that to Kim's request, does that take the form of reviewing the applications in a work session after the deadline? Yeah. So this doesn't specify the the process for the selection. It mainly specifies the timeline. So you guys have some flexibility still

to determine that. Um, one of the one of the elements that could be in play is the comfort level of donors that some of them maybe would want to operate in an anonymous kind of fashion. And so the nature of their proposal could be interesting how they propose it or how they would want to uh share the details of it. Um what I what I found in these types of agreements elsewhere is there's also some kind of financial documentation component of it depending on how the proposal works. So um if you're a front-end donor which we are encouraging in this case because we need the money now to build the trail um but in a lot of cases you could have the naming rights and they'll do it through like an annual or an annual allocation every year. So the BNSF example for uh for the castle park

um in that situation, well how do we know that that you're in a funding position to pay for that over a 10-year period of time? So a lot of times they get some sort of level of financial documentation. You don't want that private financial documentation to be public documents. So, um, we didn't specify it in that level of detail because we want to make sure to craft that selection process in a way that also protects donor information, too. And I'm not wellversed enough to know exactly how those things are going to come in, but I think that's a possibility that you may have uh some that have an interest in anonymity. And then we have to figure out how to navigate that.

Um, so this does not preclude you in any way from working with Arty. I think that makes sense to have a relationship with them and uh as this moves forward you can kind of craft how how you think doing that selection process would would work. Yeah. Um I don't have an answer for you tonight. We do have a another strategic retreat date that we've talked about. Potentially we could go into more detail about what the relationship might be. That that'll be up to you guys how you want to do a selection process.

Could we call Kim back up? So based on Josh's response around the various elements of maybe anonymity or confidentiality thoughts or proposals based on that. Yeah. So we do have donors that are going to want to they're going to come in. They'll probably um approach the solicitation uh with some conf confidentiality and non-disclosure. uh they're going to want to make sure that that nothing, you know, gets made public until it's real.

Uh so, um we get asked that all the time. Uh, so I think that there's multiple ways to work this, but um I think as open-ended as this is, we would just take this solicitation to our donors that that we know are interested and then they would have to figure out how to craft their proposal so that they would, you know, stamp things as basically confidential and held in confidentiality until it became, you know, a real selection. And so that that element right there is also one of the reasons why um I believe in the solicitation itself it specifies we're not collecting financial data or anything as part of the initial solicitation,

right?

We'll be reviewing the proposals and then essentially the finalists or the people that you may be interested in working with. Then you do that deeper dive and collect whatever data at that point. Uh that way you're kind of creating this this chain of custody thing where they're holding on to all of that stuff that you would have some of that concern about until you're actually seriously working with them to potentially do the project. So, uh this does scale back. It says it will eventually be part of the process but not part of the initial proposal. So that strips some of it out. But again, I I've never worked in that sort of setting and with anonymous donors. So I'm going to be learning a little bit as we move forward, too. And I want to respect that because we don't want to turn anybody away.

Yeah. Kim, does the May 4th date feel like a good enough date to work with? Yeah. Okay. I see. I was going to say, uh, I know we we have some some that are anxious to get, you know, they approached us back at the ribbon cutting. So, it's, you know, so I think that is very timely and we can definitely work with that. Yeah. get it get it posted and get uh proposals back and see see who's interested. Great. Yeah. Thank you.

Everybody got their questions answered? I move for the approval of the draft request for proposals on the RFP for naming rights to the Redbud trail pedestrian bridge and authorize the staff to release the RFP for public distribution. Second. Second. Got a motion. Second. All those in favor say I. I. Any opposed? Motion carries. Thank you. Thank you all for being here tonight. Thank you.

Okay, Josh, would you like to discuss our next work session date?

Uh yeah, mainly just pose the question to the council. Uh we have um two off Mondays in April. Once we get into May, uh we're probably going to be uh getting into our actual budget work session. So, if we can try to get our final strategic session in in April, that would be preferable for uh for me. Uh 13th and the 27th are the remaining off Mondays. I kind of leave that open to you. Uh how you would feel about it. Um the more time staff gets, the more we could prepare. And if you guys have follow-up questions or other things you'd like us to explore, um it would be helpful to have that extra time. So, my preferred target would be the 27th, but uh it's up to it's up to your calendars and whether that fits.

I mean, I know the staff doesn't want to hear this, but my calendar prefers the 27th.

You said the 27th was I said that. Yeah, the 27th is preferable for my calendar. That works for me. The 13th is actually more preferable for me, but I can do the 27 still. It'd just be pushing it. I'm good for either one. So, well, the more time you have the to prepare, it's helpful. Yeah, it's always helpful. Yeah. And then it gives you all a chance if you have other topics or things you think we should dive into, you still got a little bit of time, you could send that to me so I can prepare materials.

Are we going to start early again? We'll start early. 6:30. As long as it's working for you all we we've been fine with with starting earlier. It's always nice to get home at 10 rather than 11. 27 works for me. You good, Jake? I would like that a lot. The 27th. I feel feel really good about that date. Let's make a motion to have a work session on April 27th at 5:30 p.m. at the city hall. Second. Did I hear a second? You did. Yes. Okay. All those in favor say I.

I. Any opposed? Motion carries. Just for you, Alison. I mean 4. Thanks you. Mr. Martin, do you have anything tonight? I would just like to thank the road crew for the great job they did on the overpass on the east side of Augusta. Both sides, they patched up some really big holes and it stayed in there really, really nice and maybe the bridge will stay there a little longer. I don't have anything else, Mr. Mayor. Thank you. Okay, ma'am.

Nothing tonight, Mr. Mayor um just thank the park crew for uh getting out to Dalton Park as quickly as they did and uh making sure no other kids got hurt out there. They did a good job with that. Okay. Um just echo Bob. He stole my thunder. That's all I was going to say. I saw the little girl yesterday and she's good to go. So, y Keon.

Yep. Um on the part of the um 250th, we have got a what we call Freedom Truck, Freedom 250 truck that we're going to bring to Augusta, which is a mobile museum. A big a great big enclosed semi and thing. It's going to be at the high school. right now is preliminary plans at the high school, but it's going to be May the 6th at 4:00. They're going to do the setup and things and then it'll be May 7th and 8th it'll be open to the public. He's got a copy of it he's up there he's putting up, but it's uh from 9:00 a.m. to 5:00 p.m. Um May 7th and 8th it will be up. Um it's pretty neat little deal. We're going to run a bunch of the kids through the schools to go through and things. So history, you can see the pictures of it there. talks about Congress and and uh just a little bit of everything for our history of the United States. So, just wanted to say the date.

Yes. I said I said it's going to be here May the 6th and it'll be open May the 7th and 8th from 9:00 a.m. to 10:5 p.m. And Kip, I don't know if you'd heard from the superintendent. I was think I was still trying to verify the location, but that was the proposed location and we think it was workable. I just knew he had one person that he was talking to to try to verify. still wait for the principal and stuff, but he thought it would ship it. Go. So, school's still in session those days and we're having it in the high school parking lot. Yep. The south end.

And if it's not suitable there, we do have other locations. They're just less visible locations. So, um Shriog Park is an example. If it's on city property, uh potentially at the rec commission, uh bu the Robinson Community Center in that parking lot as well, but that that's off the beaten path a little bit and would have less exposure. So, that was the thought. I think some of the original dates we were looking at deeper or or thinking about deeper into the summer, but uh this way the schools are in session and you can try to route the kids over as part of their school day. And this is the only one we know of that's going to be in so far it's in Kansas. Going to be in Kansas.

And then u Saturday, April 25th, there's a kids fair at the rec center. There'll be uh little games and giveaway things. I think it starts at 10 in the morning. So, that's coming up real quick part of this event. So, we did submit this to the superintendent. We asked them to review it. I believe Kip had shared the dates that we were able to lock down so that they're supposed to be filling us in on on their comfort level and how they feel about it and and so for some reason it doesn't work and we can adjust accordingly. But three sites picked out. So yeah, that's what's been done so far. Sean, do you have anything?

I do. I just have one thing. I know we're still looking for a code enforcement officer, and I I know that's out there on the website. So, uh, come on, people. Apply. We've received 19 applicants since it posted, so it'd say about half of them are local. Great. Uh, because I Once that person is uh gets that position, I I notice some of our main thorough affairs and hight traffic areas, we've got some definite work to do on some properties. So, did you have something else?

Yeah, I had one more thing. And one more thing, um this is for council and staff also. Um on April the 21st at 2 o'clock in the afternoon, the state fire marshall's office is going to be here at the Department of Safety. Uh we're going to be doing a presentation on U fire code updates for the state of Kansas and we're looking we're looking at right now we're the state of Kansas has adopted the 2000 is the 2006 uh international fire code and international building code but uh we're looking at updating to the 2024. So it's informational so you guys can ask questions. Also, it's for fire departments, uh, everybody in the area and things, but for you guys are all invited to come to learn a little bit more about the fire code, ask questions, things like that that um, the city of Augusta, uh, what's enforced in the city of Augusta at the state

at the department of safety. State, the emergency management office. And as Kip, is that a routine conversation or is this are this a cycle that we're on or is this because we're 2006 compared to 2024 code? What's driving this?

It's it's it's normally it's normally updated every 3 years the code. Um as you can tell by the date, the state of Kansas is way behind. Um and so the we've been working and battling as far as the state farmers office we've been working battling to try to get it more up to date uh to get it more um closer to what like the city of Witchaw's operating in 2024 fire code. Um so there's a difference in what they're enforcing and what we're enforcing which um creates a big difference there. What people they have to do one thing for us and one thing for the state. So, in order to try to get things more concise and together and things, we're trying to get uh work with the other departments across the state and try to get everybody at the same so we're enforcing the same thing across the whole state.

Two o'clock. I sent you an email on today, so you should have it, too. I know you deleted it, Alison. I sent you an email on it too, Todd.

If you need Thanks, Kam. I'm glad somebody besides Josh. I won't forget. Uh just a few things. One, for the Freedom Truck, there is a rather large home school in the Butler County. So, if you have an extra school time, I can help you advertise to them and I know that they would love it. So, very cool. Um,

we can work on that. Second is just the egg hunt downtown with the businesses. The kids loved it. It was so many people and it was just so cool to see everyone downtown. My kids had the best time. I know that takes time out of the business's day. Like, you don't have to do that and you chose to do it. So, thank you. And then just the talk of the playground has been Sugar Shane's free kids meals that one month. And I just want to shout out to you because a lot of parents really appreciated that. So Oh, thank you. Okay, that's it. Yeah. Bye. Josh, I just want to give a shout out to whoever on the city staff is operating the city's social media because they're doing a very nice job of engaging, responding, promoting all things. So, it's noticeable. It's a join effort

and it it looks great. So, kudos. This would be a good time for me. All right. Um, Mr. May I make a motion to go in executive session where um for 45 minutes to discuss an individual employees performance to conduct the city manager's first quarter check-in for his annual evaluation pursuant to the non-elected personnel matter exception KSA 75-4319B1 as a city manager Josh Shaw join the council and executive session the open meeting of the governing by reconvene the council chambers at 9:15 p.m. Second. Got a motion and a second. All those in favor say I. I.

Any opposed? We'll be back in about 45 minutes, folks. Chem, would you wait here for us? Would you wait here for us?

like to think on all evening. Mr. Mayor, I make a motion to exit executive session where no action was taken. Second. Got a motion to exit executive session where no action was taken. All those in favor say I. I. Any opposed? May the third. Make a motion to adjurnn. Second. Got a motion and a second to adjurnn. All those in favor say I. I. Any opposed? See you in a little while. Are you get to vote on this? in the river. You know, my wife just laid